CITY COUNCIL 2020/07/20 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, July 20, 2020 at 6:30 pm or immediately following the Finance Committee Meeting
REMOTE ACCESS MEETING
Please be advised that all of the City Council members will be remotely attending this Council
meeting by electronic means, in compliance with the recent amendments to the Open
Meetings Act. The Mayor of the City Council has determined that it is not prudent or practical
to conduct an in-person meeting due to the COVID-19 pandemic, and that it is not feasible
to have the City Council members or members of the public physically present at the
meeting due to the pandemic disaster.
The City will be providing members of the public with various opportunities to watch or attend
this meeting, as well as provide public comment at the meeting. For example, members of
the public can participate remotely in the meeting by following the public audience link
which will provide both video and audio means to attend the meeting.
Public audience link: https://us02web.zoom.us/j/84622267651?pwd=NGhUUWVMQTBDLzZvUElSZmFTcG9odz09
Password: 1861
Webinar: 846 2226 7651
Password: 1861
Public Comment: 847-810-3643
Honorable Mayor, George Pandaleon
James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward
Jennifer Karras, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL Immediately following the Finance Committee meeting
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
A.Lake Forest Day Proclamation
A copy of the proclamation can be found on page 17
COUNCIL ACTION: Approve Lake Forest Day Proclamation
1
Monday, July 20, 2020 City Council Agenda
B.American Legion Lake Forest Day Update
-Dave Lipinski, McKinlock Post 264 Commander
-Ed Geraghty, Lake Forest Day Chairman
C.COVID 19 Financial Impact Update
-Elizabeth Holleb, Finance Director
2.COMMENTS BY CITY MANAGER
A.Fire Fleet Apparatus Update
-Pete Siebert, Fire Chief
3.OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL .
Members of the public can provide public comment by calling into the following number
during the meeting: 847-810-3643
4.COMMITTEE REPORTS
FINANCE COMMITTEE
1.GFOA Award Presentation - Alderman Morris
The City recently received notification that it has once again been awarded the Government
Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting
for its FY19 Comprehensive Annual Financial Report. The Certificate of Achievement is the
highest form of recognition in the area of governmental accounting and financial reporting,
and its attainment is a significant accomplishment by a government and its management.
In a GFOA news release, it is noted that “The City’s CAFR has been judged by an impartial
panel to meet the high standards of the program, which includes demonstrating a
constructive spirit of full disclosure to clearly communicate its financial story and motivate
potential users and user groups to read the CAFR.”
The City has received this prestigious award for the 41st consecutive year.
In addition to the Certificate of Achievement, an Award of Financial Reporting Achievement
is presented by the GFOA to the individual designated as instrumental in their government
unit’s achievement of the Certificate. I am pleased to present this award to Diane Hall,
Assistant Finance Director. Diane serves as the primary liaison to the City’s independent audit
firm, Baker Tilly. She coordinates the annual audit process and preparation of the City’s
annual financial report.
GFOA is a major professional association servicing the needs of more than 20,000 appointed
and elected local, state and provincial-led government officials in the United States and
2
Monday, July 20, 2020 City Council Agenda
Canada. GFOA awarded the Certificate of Achievement to 4,354 governmental units for the
fiscal year ended 2018. In Illinois, 353 organizations received the award – 5.1% of the total
6,963 units of Government in the state.
***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE***
OPEN PUBLIC HEARING
Mayor Pandaleon
CLOSE PUBLIC HEARING
2.Consideration of the Annual Appropriation Ordinance for FY2021 and Approval of
Rollovers (Final Reading- Public Hearing Required)
PRESENTED BY: Elizabeth Holleb, Finance Director (847) 810-3612
PURPOSE AND ACTION REQUESTED: Staff requests conducting a public hearing and approving
the final reading of the ordinance and rollovers.
BACKGROUND/DISCUSSION: While the annual municipal budget represents the City’s financial
“plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance
is the formal legal mechanism by which the City Council authorizes the actual expenditures of
funds budgeted in the annual budget. It appropriates specific sums of money by object and
purpose of expenditures. State statutes require the passage of an Appropriation Ordinance by
the end of July, which must be filed with the County Clerk within 30 days of approval.
There are some differences between the budget and Appropriation Ordinance. The
Appropriation Ordinance includes the Library, which was not included in the budget approved
at the May 4, 2020 City Council meeting. The Library expenses are approved by the Library
Board. Debt service payments are included in the budget, but are excluded from the
Appropriation Ordinance. The ordinances approving the debt issues serve as the legal
authorization for these annual expenditures.
The Appropriation Ordinance provides for a 10% “contingency” above the budgeted
expenditures. Each separate fund includes an item labeled “contingency” with an
appropriate sum equivalent to 10% of the total funds budgeted. This practice has been
followed for more than thirty years and has worked very efficiently, while still providing for
complete City Council control over budgeted expenditures. It is important to note that the
City Council and City staff follows the adopted budget as its spending guideline, not the
Appropriation Ordinance. Without the contingency, the City Council would have to pass
further modifications to the Appropriation Ordinance to cover any unforeseen expenditures
exceeding the budget.
In order to provide more accurate and efficient accounting and budgeting of City funds, an
annual rollover of funds is required. This eliminates both under and over budgeting of funds in
the new fiscal year and is a widely used standard practice for many municipal governments.
The items on the attached rollover list (page 18) consist of projects that were appropriated in
FY2020 and will not be completed until FY2021.
3
Monday, July 20, 2020 City Council Agenda
School District 67 does not recognize the Appropriation Ordinance in their budgeting or
auditing standards. However, due to the fact they are a special charter district, their budget
must be included in the City’s Appropriation Ordinance. School District 67 numbers are
estimates and subject to change.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 6/15/20 First Reading of the appropriations
ordinance and rollovers granted
City Council 5/18/20 Adoption of the FY21 Comprehensive
Fiscal Plan.
City Council 5/4/20 Approval of the FY2021 Annual Budget
BUDGET/FISCAL IMPACT: The attached Appropriation Ordinance Worksheet (page 20)
demonstrates the reconciliation of the Adopted Budget to the Appropriation Ordinance by
fund. It should be noted that some rollovers have associated revenues which will also be
incorporated into the FY21 budget administered by City staff. These include items such as grant
and donor funding.
COUNCIL ACTION: Conduct a public hearing on the City’s FY2021 Annual Appropriation
Ordinance. Upon closing the public hearing, it is recommended that the City Council
consider approval of the final reading of the Ordinance (page 21) and the rollovers. A copy
of the ordinance is available for review by the public in the City Clerk’s office.
3.Approval of an additional $2 million transfer in FY2020 from the General Fund
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests City Council approval of an additional
transfer of $2 million from the General Fund due to an operating surplus for Fiscal Year 2020
higher than projected. Due to the City Council’s desire to hold the fund balance of the
General Fund at the FY18 level, approval to transfer this additional money would need to be
completed as of 4/30/20. Direction from the City Council is requested as to the use of the
additional funds.
BACKGROUND/DISCUSSION: The General Fund is used to account for the majority of
personnel and operating costs of the City. The City strives to transfer operating budget
surpluses in the General Fund to the Capital Improvement Fund to supplement the City’s Five-
Year Capital Improvement Program or to other funds to support one-time funding needs. In
recent years, the City Council has elected to increase General Fund reserves in order to
insulate the City against potential budget impacts of the State’s fiscal crisis. With General
4
Monday, July 20, 2020 City Council Agenda
Fund reserves now well above the City’s minimum threshold (35% of revenue plus accrued
vacation/sick liability), the City Council has taken action to incorporate the following
provision in its City Council Fiscal Policy:
Unassigned fund balances should be equal to no less than 35% of non-pass through
operating revenues for the General Fund plus accrued sick and vacation leave. In
recent years, the City Council has intentionally accumulated excess General Fund
balance reserves to mitigate potential impacts of the State of Illinois fiscal crisis (ie. loss
of State-shared revenue or imposition of property tax limitations). Recognizing that
General Fund reserves as of 4/30/18 are sufficient to address State impacts, the FY19
operating surplus of the General Fund was transferred to the Capital Improvement
Fund. Until further revision to the City Council Fiscal Policy is approved, the City may
allocate future General Fund operating surpluses at fiscal year-end to one-time
funding needs as determined annually by the City Council.
As of June 30, the Finance Department has completed entries to close out the 2020 fiscal
year and prepare for the independent financial audit that began on July 6. Based on these
pre-audit numbers, we project the FY2020 operating surplus of the General Fund to be $5.2
million, compared to an April 2020 estimate of $3.6 million. This allows for an additional
transfer of $2 million in FY20, as follows:
FY20 Budget FY20 Projected FY20 Actual (prelim)
Revenue $36,614,274 37,182,339 37,741,507
Expenses 34,326,516 33,535,702 32,575,865
Gen Fund Transfer 1,500,000 2,000,000 2,000,000
Hold for COVID 19 1,000,000 1,000,000
Net 787,758 646,637 2,165,642
With General Fund reserves healthy and funds set aside to mitigate COVID 19 budget
impacts, the additional funds could be used for a variety of one-time purposes. Staff is
recommending that the City Council consider two opportunities:
•Transfer funds to the Capital Improvements Fund for additional capital initiatives.
Discussion regarding the allocation of these funds to specific purposes or projects
would occur at a later date.
•Transfer funds to the public safety pension funds to offset FY20 investment
performance that fell below actuarial targets (6.75%). A comparison of budget and
actual revenues for the police and fire pension funds in FY20 follows:
5
Monday, July 20, 2020 City Council Agenda
Why did the City end up having this additional money?
The original FY20 General Fund budget projected a $2.3 million surplus with $1.5 million of that
to be transferred to the capital fund. In April 2020, the Finance Department was projecting
an operating surplus of $3.6 million. The current projection is a $5.2 million surplus for FY20.
Finance Director Holleb will provide a presentation on July 20 demonstrating the primary
reasons for the actual surplus exceeding the budget projections, but most of the difference is
due to one-time revenues and expense savings.
BUDGET/FISCAL IMPACT: This action would result in $2 million in one-time General Fund
revenue and FY20 expense savings to be transferred to other one-time purposes, as directed
by the City Council.
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
General Fund n/a $2,000,000 N
The additional transfer is not budgeted, but does not require a supplemental appropriation
ordinance. It will be funded from one-time revenue and expense savings in FY2020.
COUNCIL ACTION: Approval of an additional $2 million transfer in FY2020 from the General
Fund. The City Council is asked to provide direction on how the additional transfer should be
allocated.
Fund 701 - FIREFIGHTER PENSION 2019-20 YTD BALANCE
Revenues BUDGET 04/30/2020 VARIANCE
311.01-00 CURRENT LEVY - PROP TAX 1,646,568.00 1,641,694.45 (4,873.55)
336.01-01 CONTRIBUTION - EMPLOYEE 315,000.00 330,724.75 15,724.75
361.01-00 INTEREST ON INVESTMENTS 800,000.00 825,821.62 25,821.62
363.09-00 NET GAIN/LOSS INVESTMENTS 1,760,000.00 245,490.07 (1,514,509.93)
372.11-00 PUBLIC SAFETY PENSION FEE 180,000.00 180,370.31 370.31
379.10-00 OTHER REVENUE 0.00 226.31 226.31
TOTAL REVENUES 4,701,568.00 3,224,327.51 (1,477,240.49)
Fund 702 - POLICE PENSION
Revenues
311.01-00 CURRENT LEVY - PROP TAX 2,194,845.00 2,188,064.53 (6,780.47)
336.01-01 CONTRIBUTION - EMPLOYEE 390,000.00 404,985.37 14,985.37
361.01-00 INTEREST ON INVESTMENTS 650,000.00 632,453.24 (17,546.76)
363.09-00 NET GAIN/LOSS INVESTMENTS 1,600,000.00 (401,181.99) (2,001,181.99)
372.11-00 PUBLIC SAFETY PENSION FEE 400,000.00 401,469.47 1,469.47
TOTAL REVENUES 5,234,845.00 3,225,790.62 (2,009,054.38)
6
Monday, July 20, 2020 City Council Agenda
5.ITEMS FOR OMNIBUS VOTE CONSIDERATION
1.Approve the Extension of the Mayor’s Declaration of a Local State of Emergency
until the next City Council Meeting
STAFF CONTACT, Jason Wicha, City Manager
PURPOSE AND ACTION REQUESTED: It is requested that the City Council extend the Declaration
to the next City Council meeting.
BACKGROUND/DISCUSSION: Over the past month, the U.S. Government and the State of
Illinois have issued multiple orders declaring a state of emergency over the country and the
State of Illinois in order to address the impact from the global pandemic from COVID-19. In
order to address the impact this pandemic has had on the City of Lake Forest, Mayor
Pandaleon exercised his authority to issue a Declaration of a Local State of Emergency on
Saturday, April 4, 2020. At the April 6, 2020 City Council meeting, the City Council extended
the Declaration to the next City Council meeting which was June 15, 2020.
In order to ensure that the emergency powers authorized by the local declaration remain in
effect where necessary, the Mayor is asking the City Council to further extend the Declaration
of a Local State of Emergency until the next City Council meeting that takes place after the
July 20, 2020.
REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 6/15/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 6/1/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 5/18/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 5/4/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 4/20/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 4/6/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
4/4/2020 Mayor Pandaleon exercised his authority to issue a
Declaration of a Local State of Emergency
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Approve the extension of the Mayor’s Declaration of a Local State of
Emergency until the next City Council Meeting
2.Approval of the June 15, 2020 City Council Meeting Minutes
7
Monday, July 20, 2020 City Council Agenda
A copy of the minutes can be found beginning on page 32
COUNCIL ACTION: Approval of the June 15, 2020 City Council Meeting Minutes.
3.Approval of the Check Register for the Period of May 23 to June 26, 2020
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice
payments which denotes the person to whom the warrant is payable. The warrant list detail
of invoice payments shall be presented for review to the Chairperson of the City Council
Finance Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City
Council shall, upon request to the City Manager or Director of Finance, receive a copy of the
warrant list detail as recommended by the Finance Committee Chairperson. The City
Council may approve the warrant list as so recommended by the Finance Committee
Chairperson by a concurrence of the majority of the City Council as recorded through a roll
call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
The total identified as “All other Funds” includes $518,445 in medical and dental claim
expenses associated with the City’s Self Insurance program.
COUNCIL ACTION: Approval of the Check Register for the Period of May 23 to June 26, 2020.
Fund Invoice Payroll Total
101 General 839,102 2,266,645 3,105,747
501 Water & Sewer 403,861 269,088 672,949
220 Parks & Recreation 283,559 638,683 922,242
311 Capital Improvements 378,278 0 378,278
202 Motor Fuel Tax 0 0 0
230 Cemetery 34,488 44,339 78,826
210 Senior Resources 3,524 36,865 40,389
510 Deerpath Golf Course 84,507 4,903 89,410
601 Fleet 87,254 81,839 169,094
416 - 433 Debt Funds 510,992 0 510,992
248 Housing Trust 0 0 0
201 Park & Public Land 4,485 0 4,485
All other Funds 670,981 287,512 958,493
$3,301,032 $3,629,875 $6,930,907
Check Register for May 23 - June 26, 2020
8
Monday, July 20, 2020 City Council Agenda
4.Approval of Collective Bargaining Agreement between the City and the Lake Forest
Employee Association (LFEA)
STAFF CONTACT: DeSha Kalmar, Director of Human Resources (847-810-3530)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the Lake Forest Employee
Association (LFEA) collective bargaining agreement between the City and LFEA.
BACKGROUND/DISCUSSION: The City recently reached tentative agreement with the LFEA,
the local association representing the maintenance and Water Plant employees, regarding
their collective bargaining agreement. The bargaining unit has ratified the contract, and it is
now before the City Council for approval. The duration of the contract is three (3) years, from
May 1, 2020, through April 30, 2024.
REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Personnel Compensation
Administration (PCA)
Committee
7/9/2020 Reviewed electronically. Recommend
City Council approval
BUDGET/FISCAL IMPACT:
The group has once again adopted the City’s personnel policy as their guiding policies, and
the employees have agreed to pay increases approved by the City Council for other fulltime,
non-unionized employees of the City for all years of the Agreement and beyond this
agreement. The top of the salary range for seasonal employees will also increase by 2.5% in
FY2021 (or 40 cents). The 2.5% increase for fulltime employees was included in the FY2021
budget, and the departments can absorb the seasonal increase in their budgets due to
vacancies and delayed hiring because of COVID-19.
For those employees on-call for emergency J.U.L.I.E. locates where the employee is able to
accomplish the locate on a virtual basis, the employee will be compensated $25 for each
emergency locate phone call that requires no in person response. This is an increase of $5
and will have nominal impact on the budget as there are typically only a modest number of
these annually. Employees are not otherwise compensated for on-call time.
We added language in the contract to reflect actual practice for calculating both
scheduled and unscheduled overtime. This is to insure that all sections are being consistent in
this calculation.
Fulltime employees will be increasing their contributions into a Retiree Health Savings account
from 1% to 1.5%. These are employee contributions and have no fiscal impact to the City.
COUNCIL ACTION: Approval of the Collective Bargaining Agreement between the City and
the Lake Forest Employee Association (LFEA)
9
Monday, July 20, 2020 City Council Agenda
5.Authorization for the City Manager and City Clerk to execute a First Amendment to
the Fiber Optic Facilities License Agreement between the City of Lake Forest and
Abbott Laboratories
STAFF CONTACT: Mike Strong, Assistant City Manager (810-3680)
PURPOSE AND ACTION REQUESTED: City staff recommends approval of a First Amendment to
an existing Fiber Optic Facilities License Agreement between the City and Abbott
Laboratories to authorize the continued use and access of underground facilities located in
and around Conway Park, Route 43 and Route 60 for the City’s fiber optic cable equipment.
BACKGROUND/DISCUSSION: In 2008, the City entered into an approximate 15-year
agreement with Abbott Laboratories to access and utilize an empty fiber optic duct located
within Abbott’s underground facilities to allow for interconnection between the City’s fiber
network and the Municipal Services building on Field Drive. While the existing Agreement is set
to expire in 2022, the City is desirous of seeking an extension to allow for its continued use of
these facilities.
The location of the ducts that are currently begin utilized by the City for interconnection are
generally located within Conway Park, and along Route 43 and Waukegan Road. These
interconnections allow the City to maintain redundant network service connectivity between
the Municipal Services building and other City facilities.
The proposed amendment generally represents a continuation of the terms of the existing
Agreement for a period of up to 10 additional years. The only additional modification worth
noting is an amendment to the Alternative Dispute Resolution provision to ensure such
procedure is non-binding.
A full copy of the First Amendment, and original executed Agreement, can be found on
page 36.
BUDGET/FISCAL IMPACT: Based on the terms of the Agreement with Abbott Laboratories,
general installation and maintenance costs of the fiber ducts and underground facilities are
the responsibility of Abbott Laboratories. However, in addition to costs of maintaining the
actual fiber optic system, the City shall be responsible for any costs related to repairs or
maintenance that is requested beyond Abbott’s general maintenance obligations.
COUNCIL ACTION: Authorization for the City Manager and City Clerk to execute a First
Amendment to the Fiber Optic Facilities License Agreement between the City of Lake Forest
and Abbott Laboratories
6.Approval of Revised Employment Agreement for City Manager Wicha
STAFF CONTACT: DeSha Kalmar, Director of Human Resources, 847-810-3530
PURPOSE AND ACTION REQUESTED: The Mayor and PCA Committee recommend approval of
an updated Employment Agreement for City Manager Jason Wicha.
10
Monday, July 20, 2020 City Council Agenda
BACKGROUND/DISCUSSION: The Employment Agreement entered into with City Manager
Wicha in December 2018 contains language about relocation expenses and a housing
allowance. Since Mr. Wicha has now purchased a home in Lake Forest, the references to
relocation expenses are proposed to be removed from the agreement. The housing
allowance is also proposed to be eliminated. Alternatively, the annual contribution to a
deferred compensation plan is proposed to be increased from 3.0% to 8.75% of base salary,
which is a similar amount to the housing allowance. Thus, the cost to the City will be the same
in FY2021. Finally, his salary is proposed to be adjusted by 2.5%, which is the same as the
general increase for City employees approved in the FY2021 budget.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
PCA 7/2020 Reviewed electronically on an
individual basis
BUDGET/FISCAL IMPACT:
The elimination of the housing allowance and adjustment of the deferred compensation
contribution is cost-neutral to the City. The salary adjustment is the same general increase
approved by the City Council as part of the budget process.
Beginning on page 56 of your packet is a copy of the revised Employment Agreement.
COUNCIL ACTION: Approval of Revised Employment Agreement for City Manager Wicha
7.Award the Thermoplastic Lane Marking contract to Superior Road Striping, Inc. in
the amount of $94,000.00
STAFF CONTACT: DAN MARTIN, SUPERINTENDENT OF PUBLIC WORKS (810-3561)
PURPOSE AND ACTON REQUESTED: Staff requests approval to award the contract for
thermoplastic lane marking to Superior Road Striping.
PROJECT REVIEW/RECOMMENDATIONS:
Milestone Date Comments
Public Works Committee 7/8/2020 Reviewed and Recommended Approval
BACKGROUND/DISCUSSION: The City of Lake Forest, as a member of the Northwest Municipal
Conference (NWMC), also belongs to the Suburban Purchasing Cooperative (SPC). The SPC
is made up of 134 communities in the Northwest Municipal Conference, the South Suburban
Mayors and Managers Association, the DuPage Mayors Conference, and the Will County
Government League.
One of SPC’s annual joint purchasing initiatives is the thermoplastic lane marking bid for
member agencies. The City has been participating in the thermoplastic lane marking for the
11
Monday, July 20, 2020 City Council Agenda
last 19 years. SPC’s lane marking specifications meet Illinois Department of Transportation
(IDOT) standards. Bids and selection of the lowest responsible and responsive bidder are
approved by IDOT.
The 2020 SPC/IDOT thermoplastic lane marking contract was awarded to Superior Road
Striping, Inc. of Melrose Park, Illinois. The table below shows the unit price cost of the contract
that City Council approved in 2019. Due to COVID 19, the Suburban Purchasing Cooperative
Governing Board has decided that it is in the best interest of our members to extend the SPC
2020 Thermoplastic Lane Marking Contract #158 to Superior Road Striping, Melrose Park, IL
from April 12, 2020 through April 11, 2021, with no price increases.
Under this contract, Superior Road Striping agrees to all terms and conditions as set forth in
the specifications contained within the contract and Superior Road Striping must comply with
all IDOT rules and regulations.
Description UOM 2019
Cost per Unit
2020
Cost per Unit
4” Line LF $0.52 $0.52
6” Line LF $0.76 $0.76
12” Line LF $1.52 $1.52
24” Line LF $3.78 $3.78
Letters & Symbols SF $3.51 $3.51
Removal SF $0.41 $0.41
BUDGET/FISCAL IMPACT: The City of Lake Forest’s thermoplastic lane marking zones are split
into four. Zone 1 (east of McKinley rd.) which includes all streets, parking lots and crosswalks
was completed in 2019.
This year, the City is requesting 134,584 linear feet of thermoplastic pavement marking to zone
2 (east of RT. 41) which includes 4”, 6”, 12”, and 24” wide lines, as well as various letters and
symbols. The total cost for the Lake Forest’s 2020 contract for striping and marking will be
$94,000.
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific exception requested: Administrative Directive 3-5, Section 6.1D –
Government Joint Purchases
The FY2021 budget allocation for the lane marking program is $94,000 from the Capital
Improvement Fund:
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
311-5103-467.67-22 $94,000 $94,000 Y
COUNCIL ACTION: Award the Thermoplastic Lane Marking contract to Superior Road Striping,
Inc. in the amount of $94,000.00.
12
Monday, July 20, 2020 City Council Agenda
8.Consideration of a Recommendation from the Public Works Committee in Support
of Amendments to Section 150.391 of the City of Lake Forest Code Relating to Storm
Sewers and Surface Drainage (Waive first reading and grant final approval of an
Ordinance.)
STAFF CONTACT: Catherine Czerniak, Director of Community Development
847-810-3504
PURPOSE AND ACTION REQUESTED: The Council is asked to consider a recommendation from
the Public Works Committee in support of amendments to the City Code for the purpose of
updating and clarifying requirements relating to storm sewers and surface drainage.
BACKGROUND AND DISCUSSION: On an ongoing basis, City staff reviews the City Code and
recommends clarifications and updates. As we continue to experience heavy storm events,
staff has become increasingly aware of situations where residents have installed pipes to
drain tile systems, footing drains, yard drains and sump pumps that discharge at or near
property lines. The goal of these connections on the part of the property owners who install
them is obviously to move water away from their homes and off of their property however,
discharging water at or near property lines, rather than allowing pipes to daylight in an area
more centrally located in a yard, often impacts neighboring properties, public sidewalks,
parkways and streets. This is particularly of concern in the winter when some of these
discharge locations cause icing over public sidewalks and streets creating hazardous
conditions.
Currently, the City Code does not provide direction on how close to a property line storm
water can be discharged. This issue is the impetus for the proposed Code amendments.
Staff is also taking this opportunity to recommend some non-substantive updates and
clarifications to this section.
When issues have arisen due to stormwater discharge near a property line, staff has
encouraged residents to relocate the discharge points away from property lines however,
those discussions can be difficult without proper Code language to back up the request. It is
important to have supporting language in the Code to allow staff to effectively resolve
neighbor disputes around drainage issues resulting from discharge points, and to alleviate
problems on public property.
In summary, the proposed changes are as follows:
•Rather than requiring connection to a public storm sewer in all cases where one is
available, the proposed amendments leave connection of private drainage pipes to
the discretion of the City Engineer. Consistent with discussions at the Council in recent
months, in some cases, the best solution may not involve connection to a public storm
sewer but instead, the best solution, from an environmental and system capacity
perspective, may be to provide an on site location such as a low spot with wet-
tolerant vegetation or a more formal rain garden, to allow water to more slowly
infiltrate into the soil on the property.
•An update to the material that should be used as a base and covering for pipes; CA-6,
rather than pea gravel, sand or other materials.
•Clarification of the type of pipe required in order to allow storm and sanitary sewers to
be located in the same trench.
13
Monday, July 20, 2020 City Council Agenda
•A limitation on when connections can be made to road drains. In general, road drains
are not adequate to support connections of private drainage systems. The Code
language is changed to only allow connections to road drains if the City Engineer
determines that the road drain is adequate to support the connection.
•Establishes a minimum distance from property lines for discharges from private pipes.
As noted above, this is the primary purpose for bringing this amendment forward.
Currently, the Code does not address discharge locations and, as a result, off-site
impacts are common due to location near the property lines.
The amendments as recommended are detailed in the ordinance beginning on page 61 of
the Council packet. A blackline is also provided in the Council packet beginning on page 64
to clearly identify the text changes proposed.
BUDGET/FISCAL IMPACT: No fiscal impacts are associated with the proposed amendments
however with the clarification and specificity provided by the amended language, staff time
spent on storm water related Code enforcement issues may be reduced to some extent.
COUNCIL ACTION: Waive first reading and grant final approval of Amendments to Section
150.391 of the City of Lake Forest Code Relating to Storm Sewers and Surface Drainage.
COUNCIL ACTION: Approval of the eight (8) omnibus items as presented
6.ORDINANCES
7.OLD BUSINESS
8.NEW BUSINESS
9.ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
10.ADJOURNMENT
A copy of the Decision Making Parameters can be found beginning on page 16 of this
packet.
Office of the City Manager July 15, 2020
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
14
Monday, July 20, 2020 City Council Agenda
15
^Qtu^^
C^'NA<WA£BT-<^
^.Scie^^t^wS^'X.
§.. ^..,,.e-..^
f-l&ff"^
THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
16
^^:^
(^f f,f^M/i6 ET ^
SciEfT^'C AMOf- '^,
p^^^^^^^'^ -
'^g^v
-®
^^
PROCLAMATION
WHEREAS, for the first rime since World War II, the McKinlock Post 264 of the American
Legion asks aU Lake Foresters to take pause on Lake Forest Day, Wednesday, August 5, 2020.
WHEREAS, due to the COVID-19 pandemic, it has not been possible to undertake appropriate
exercises and entertainment in celebration of Lake Forest Day, the Legion's annual fundraiser, which brings
together the people of our City in the furtherance of civic interest and advancetnent of conununity
fellowship; and
WHEREAS, the Post has therefore had to cancel the parade and carnival under the restrictions of
the CD C gzudelines; and
WHEREAS, under these highly unusual world-wide circumstances, let us aU remember these
wonderful celebrations of the past and continue to support McKinlock Post 264, its local scholarships and
various causes;
t
THEREFORE, be it hereby proclaimed that said LAKE FOREST DAY celebration is declared to
be a City Fair in our own backyards, and Wednesday, August 5, 2020, shaU be observed as a holiday in The
City of Lake Forest and our people are urged to gather with their families in a spirit of comradeship and
good wiU in support of the ideals of our City.
George A. Pandaleon, Mayor
17
GL Number Vendor Name Description Balance
101-1101-435.35-10 AMERICAN LEGAL PUBLISHING CORP CODIFICATION OF CITY CODE 5,740.95
101-1101-484.84-95 BAYLESS COMMUNICATIONS LLC MEDIA RELATIONS CONSULTING 5,552.50
101-1101-484.84-95 CENTER FOR INTERNET SECURITY, INC.ONGOING VULNERABILITY MONITORING 19,200.00
101-1202-414.29-10 JASON WICHA CITY MANAGER RELOCATION EXPENSES 10,000.00
101-1314-435.35-10 DIRECT RESPONSE RESOURCE INC VEHICLE PET PARKING PROCESSING 8,695.78
101-1314-435.35-10 AMERICAN PRINTING TECH. INC.VEHCILE PET PARKING PROCESSING 5,800.00
101-1314-460.60-13 AMERICAN PRINTING TECH. INC.VEHCILE PET PARKING PROCESSING 6,000.00
101-1601-483.60-17 MIDWEST BIBLE CHURCH PHATOM CROYA SPRING RETREAT 9,400.00
101-2501-484.84-11 VARIOUS LAKE FOREST BUSINESSES BUSINESS STIMULUS GRANTS 500,000.00
101-2501-484.84-95 VARIOUS VENDORS COVID-19 EXPENSES 25,778.37
VARIOUS FUNDS COVID-19 TRANSFERS TO OTHER FUNDS 500,000.00
101-3401-435.35-10 TESKA ASSOCIATES INC COMP PLAN UPDATE RT 60 12,055.98
101-5138-461.61-11 SUPREME CASTING INC LIGHTING MATERIALS 18,717.20
101-7672-460.60-23 NA CANINE PROGRAM (GRANT FUNDED)4,326.00
1,131,266.78
201-8457-456.67-78 NA OPEN LANDS 377,100.00
201-8457-467.67-74 HITCHCOCK DESIGN GROUP SOUTH PARK OSLAD GRANT PROJECT 17,269.22
201-8457-467.67-74 CLAUSS BROTHERS, INC.SOUTH PARK/OSLAD IMPROVEMENT PROJECT 483,857.00
878,226.22
202-3703-478.78-92 H W LOCHNER, INC.LAKE WOODBINE BRIDGE PROJECT - PRELIM ENG 0.00
0.00
220-5774-484.84-05 ADVANCED TURF SOLUTIONS TOWNLINE PARK 15,498.64
220-5887-435.35-10 CRAIG BERGMANN LANDSCAPE DESIGN INC ELAWA FARM DESIGN SERVICES 9,800.00
220-8024-475.75-02 CLAUSS BROTHERS, INC.SOUTH PARK/OSLAD IMPROVEMENT PROJECT 10,000.00
35,298.64
224-8026-476.76-56 CLAUSS BROTHERS, INC.SOUTH PARK/OSLAD IMPROVEMENT PROJECT 40,000.00
224-8026-476.76-56 CREATIVE CONCRETE WEST PARK SIDEWALK ADDITION 8,312.50
48,312.50
230-6407-476.76-20 LAKE FOREST LANDMARK DEVELOPMENT ARCHITECTURAL SERV FOR CEMETERY MEMORIAL SPIRE 7,849.36
230-6407-476.76-20 CRAIG BERGMANN LANDSCAPE DESIGN INC LANDSCAPE DESIGN MEMORIAL GARDENS CEMETERY 7,450.00
15,299.36
311-1303-466.66-11 SENTINEL TECHNOLOGIES, INC.CISCO CORE SWITCH REPLACMENT- CATALYST 9400 10 SLOT 1,842.00
311-1303-466.66-11 SENTINEL TECHNOLOGIES, INC.CISCO CORE SWITCH REPLACMENT- CATALYST 9400 10 SLOT 4,537.00
311-1303-466.66-13 NA ERP CITIZEN REQUEST/WORK ORDER SYSTEM 183,645.00
311-1503-467.67-09 CORE MECHANICAL INC CITY HALL BOILER REPLACEMENT 34,727.00
311-1503-467.67-10 REEF CONTRACTORS INC FIRE DEPARTMENT RENOVATIONS - CONSTRUCTION 221,601.00
311-1503-467.67-10 NA POLICE FIRING RANGE RHAB 60,000.00
311-1503-478.78-58 DIVINCI PAINTERS INC EXTERIOR PAINTING - EAST CENTER COURTYARD 19,150.00
311-3403-467.67-13 LAKE COUNTY FOREST PRESERVE REIMBURSEMENT FOR REPLACEMENT PLANTINGS 20,000.00
311-3403-467.67-13 LAKE FOREST OPEN LANDS ASSOCIATION REPLANTING TREES 20,000.00
311-3703-466.66-26 BAXTER AND WOODMAN INC WAUKEGAN & WESTLEIGH INTERSECTION DESIGN 14,395.71
311-3703-467.67-11 SCHROEDER ASPHALT SERVICES, INC ANNUAL PAVEMENT RESURFACING AND PATCHING 50,624.48
City of Lake Forest
FY21 Appropriation Ordinance
FY2020 Rollovers
DRAFT - 7/20/20 City Council 18
GL Number Vendor Name Description Balance
311-3703-467.67-11 SCHROEDER ASPHALT SERVICES, INC ANNUAL PAVEMENT RESURFACING AND PATCHING -7,155.00
311-3703-467.67-11 SCHROEDER ASPHALT SERVICES, INC ANNUAL PAVEMENT RESURFACING AND PATCHING -17,200.00
311-3703-467.67-26 GUY SCOPELLITI CO., INC.CEMETERY RAVINE MANHOLE REPAIR 13,525.00
311-3703-467.67-26 DI TOMASSO EXCAVATING CEMETERY RAVINE MANHOLE REPAIR 5,500.00
311-3703-467.67-26 BLECK ENGINEERING CO INC RINGWOOD ROAD RAVINE REPAIR DESIGN 24,425.00
311-3703-467.67-26 NORTH SHORE BORING MAYFLOWER RAVINE REPAIR (STORM SEWER WORK)34,710.00
311-3703-478.78-27 SCHROEDER & SCHROEDER, INC.WAUKEGAN ROAD CONCRETE 19,800.00
311-3703-478.78-27 PETER BAKER & SON WAUKEGAN ROAD SIDEWALK REPLACEMENT (DONOR)429,308.00
311-3703-478.78-81 CIVILTECH ENGINEERING INC EVERETT ROAD/WAUKEGAN ROAD INTERSECTION IMPROVEMEN 0.00
311-3703-478.78-89 HANSON PROFESSIONAL SERVICES INC.PHASE I DESIGN OF BRIDGE ALTERNATIVE 143,504.73
311-3703-478.78-94 GEWALT HAMILTON ASSOCIATES, INC.DEERPATH STREETSCAPE PHASE I DESIGN 75,400.30
311-3703-478.78-94 CRAIG BERGMANN LANDSCAPE DESIGN INC DEERPATH STREETSCAPE PHASE I DESIGN 8,462.50
311-5103-467.67-22 SUPERIOR ROAD STRIPING INC THERMOPLASTIC LANE MARKING 10,352.98
311-5203-435.35-51 NORMAN DESIGN COMPANY, LLC SANITATION RECYCLING EDUCATION 8,124.62
311-5803-467.67-13 ARTHUR WEILER INC TREE PLANTING 15,000.00
311-8003-476.76-08 CAREY'S HEATING & AIR CONDITIONING STIRLING HALL RTU REPLACEMENT 26,323.00
1,420,603.32
501-6072-435.35-10 FLOLO CORPORATION REBUILD RWP 130 15,750.00
501-6072-435.35-10 LION HEART ENGINEERING P.C.REPLACEMENT OF EAST GENSET CDVR 5,235.00
501-6073-461.61-11 VULCAN CONSTRUCTION MATERIALS, LLC CA-6 STONE RESTOCKING 8,081.00
29,066.00
508-6003-477.77-04 SCHROEDER ASPHALT SERVICES, INC ASPHALT DRIVE AT WATER PLANT 65,000.00
65,000.00
510-6325-476.76-55 NA Deerpath Clubhouse Fire Suppression System 66,000.00
510-6325-476.76-55 LOVERDE CONSTRUCTION CO., INC.DEERPATH GOLF COURSE WATER MAIN EXTENSION 154,071.00
220,071.00
601-5901-461.61-10 PB LOADER CORPORATION SALT SPREADING & PLOW MOUNTING PARTS 52,729.00
52,729.00
Total Rollover Request 3,895,872.82
DRAFT - 7/20/20 City Council 19
Budget
Expenditures Debt
FY2021 Payments Rollovers Library Subtotal Contingency Approp Ord
101 General Fund 35,867,170 1,131,267 36,998,437 3,699,844 40,698,281
120 Flex 9,800 9,800 980 10,780
201 Park & Public Land 430,000 878,226 1,308,226 130,823 1,439,049
202 MFT 1,750,000 1,750,000 175,000 1,925,000
205 Emergency Telephone 275,656 275,656 27,566 303,222
210 Senior Resources 605,708 605,708 60,571 666,279
220 Parks and Recreation (incl Rec Dev)9,372,112 35,299 9,407,411 940,741 10,348,152
223 Parks Equip Reserve 155,000 155,000 15,500 170,500
224 Special Recreation 498,839 48,313 547,152 54,715 601,867
230 Cemetery 2,597,224 15,299 2,612,523 261,252 2,873,775
245 Foreign Fire Insurance 100,000 n/a 0
247 Police Restricted Funds 88,000 88,000 8,800 96,800
248 Housing Trust 565,000 565,000 56,500 621,500
311 Capital Improvement 4,263,100 1,420,603 5,683,703 568,370 6,252,073
322 Laurel/Western Redevelopment TIF 595,454 595,454 59,545 654,999
422 SSA 25 - Knollwood Sewer 76,275 (76,275)0 0
423 SSA 26 - Waukegan Sewer 20,830 (20,830)0 0
424 SSA 29 - Saunders Road 149,943 (149,943)0 0
425 2004B - Storm Sewer 523,427 (523,427)0 0
428 2009 G.O. Bonds - Western Avenue 256,045 (256,045)0 0
429 2010 G.O. Bonds 577,225 (577,225)0 0
432 2013 Refunding 2010A 753,515 (753,515)0 0
433 2015 G.O. Bonds 583,050 (583,050)0 0
501 Water & Sewer 8,300,736 29,066 8,329,802 832,980 9,162,782
508 Water and Sewer Capital 1,415,000 65,000 1,480,000 148,000 1,628,000
510 Deerpath Golf Course 1,880,597 220,071 2,100,668 210,067 2,310,735
601 Fleet 1,991,365 52,729 2,044,094 204,409 2,248,503
605 Liability Insurance 1,252,787 1,252,787 125,279 1,378,066
610 Self Insurance 5,585,000 5,585,000 558,500 6,143,500
701 Fire Pension 3,183,590 3,183,590 318,359 3,501,949
702 Police Pension 3,360,806 3,360,806 336,081 3,696,887
709 Trust Care Funds
87,083,254 (2,940,310)3,895,873 0 87,938,817 8,793,882 96,732,699
Library 4,431,108 4,431,108 443,111 4,874,219
4,431,108 92,369,925 9,236,993 101,606,918
SD 67 37,773,382 37,773,382
Appropriation Ordinance Total 139,380,300
THE CITY OF LAKE FOREST
Appropriation Ordinance Worksheet
Pension/Trust Funds
Total All Funds
Special Revenue Funds
Capital Project Funds
Debt Service Funds
Enterprise Funds
Internal Service Funds
20
AN ORDINANCE MAKING APPROPRIATION FOR CORPORATE PURPOSES AND
FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF
LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING
MAY 1, 2020 AND ENDING APRIL 30, 2021
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
an Illinois special charter and home rule municipal corporation
located in Lake County, Illinois, as follows:
Section 1: That the following sums, or so much thereof as may be authorized by
law, be and the same are hereby appropriated from the respective fund designated
in this ordinance for the corporate purposes of The City of Lake Forest and for the
objects and purposes stated herein according to departments and other separate
agencies, and for the Public Schools of The City of Lake Forest, County of Lake and
State of Illinois, to defray the necessary expenses of the City and its Public
Schools for the fiscal year commencing May 1, 2020 and ending April 30, 2021.
GENERAL FUND
General Government Appropriation
Salaries and Benefits 3,262,160$
Supplies/Other Services and Charges 4,976,048
Capital Equipment
Contingency - to meet expenses of emergencies
and optional expenses not otherwise provided for 3,699,844
TOTAL GENERAL GOVERNMENT 11,938,052$
Law
Contractual Services 450,000$
TOTAL LAW 450,000$
Community Development
Salaries and Benefits 1,687,777$
Supplies/Other Services and Charges 343,047
Capital Equipment -
TOTAL COMMUNITY DEVELOPMENT 2,030,824$
Public Works Administration
Salaries and Benefits 455,925$
Supplies/Other Services and Charges 89,191
TOTAL PUBLIC WORKS ADMINISTRATION 545,116$
Public Buildings
Building Maintenance
Salaries and Benefits 925,137$
Supplies/Other Services and Charges 679,217
TOTAL PUBLIC BUILDINGS 1,604,354$
21
Appropriation
Streets
Salaries and Benefits 1,200,823$
Supplies/ Other Service and Charges 732,117
TOTAL STREETS 1,932,940$
Sanitation
Salaries and Benefits 1,420,079$
Supplies/ Other Service and Charges 1,087,287
TOTAL SANITATION 2,507,366$
Storm Sewers
Salaries and Benefits 141,959$
Supplies/ Other Service and Charges 29,900
TOTAL STORM SEWERS 171,859$
Engineering
Salaries and Benefits 626,517$
Supplies/ Other Service and Charges 371,658
TOTAL ENGINEERING 998,175$
Fire
Administration
Salaries and Benefits 4,985,103$
Supplies/ Other Service and Charges 2,394,304
Sub-Total 7,379,407$
Emergency Medical Services
Supplies/ Other Service and Charges 28,813$
Sub-Total 28,813$
Fire Suppression
Supplies/ Other Service and Charges 103,000$
Sub-Total 103,000$
TOTAL FIRE 7,511,220$
Police
Salaries and Benefits 6,707,335$
Supplies/ Other Service and Charges 4,301,040
TOTAL POLICE 11,008,375$
TOTAL AMOUNT APPROPRIATED FROM THE GENERAL FUND 40,698,281$
22
Appropriation
FLEX FUND
Supplies/Other Services and Charges 9,800$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 980
TOTAL AMOUNT APPROPRIATED FROM Flex Fund 10,780$
PARK AND PUBLIC LAND FUND
Park Improvements 1,308,226$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 130,823
TOTAL AMOUNT APPROPRIATED FROM THE
PARK AND PUBLIC LAND FUND 1,439,049$
MOTOR FUEL TAX FUND
Capital Improvements 1,750,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 175,000
TOTAL AMOUNT APPROPRIATED FROM THE
MOTOR FUEL TAX FUND 1,925,000$
EMERGENCY TELEPHONE FUND
Police
Salaries and Benefits -$
Supplies/ Other Service and Charges 275,656
Capital Equipment -
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 27,566
TOTAL POLICE 303,222$
TOTAL AMOUNT APPROPRIATED FROM THE
303,222$
SENIOR RESOURCES COMMISSION FUND
Salaries and Benefits 382,828$
Supplies/Other Services and Charges 222,880
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 60,571
TOTAL AMOUNT APPROPRIATED FROM THE
SENIOR RESOURCES COMMISSION FUND 666,279$
23
Appropriation
PARKS AND RECREATION FUND
Recreation
Recreation Programs
Salaries and Benefits 3,513,537$
Supplies/ Other Service and Charges 1,827,943
Capital Equipment -
Sub-Total 5,341,480$
Parks Equipment Reserve 155,000
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 956,241
TOTAL RECREATION SECTION 6,452,721$
Parks and Forestry
Administration
Salaries and Benefits 2,619,835$
Supplies/ Other Service and Charges 676,846
Capital Equipment 155,000
Sub-Total 3,451,681$
Grounds Maintenance
Supplies/ Other Service and Charges 385,500$
Sub-Total 385,500$
Athletic Field Plg/Tennis
Supplies/ Other Service and Charges 97,500$
Sub-Total 97,500$
Lakefront Facilities
Supplies/ Other Service and Charges 36,500$
Capital Equipment -
Sub-Total 36,500$
Tree Trimming
Supplies/ Other Service and Charges 45,750$
Sub-Total 45,750$
Tree Removal
Supplies/ Other Service and Charges 21,500$
Sub-Total 21,500$
Insect & Disease
Supplies/ Other Service and Charges 15,000$
Sub-Total 15,000$
24
Tree & Shrub Planting/Care Appropriation
Supplies/ Other Service and Charges 12,500$
Sub-Total 12,500$
TOTAL PARKS AND FORESTRY SECTION 4,065,931$
TOTAL AMOUNT APPROPRIATED FROM THE
PARKS AND RECREATION FUND 10,518,652$
SPECIAL RECREATION FUND
Salaries and Benefits 57,182$
Supplies/Other Services and Charges 289,971
Capital Improvements 199,999
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 54,715
TOTAL AMOUNT APPROPRIATED FROM THE
SPECIAL RECREATION FUND 601,867$
CEMETERY COMMISSION FUND
Salaries and Benefits 437,742$
Supplies/Other Services and Charges 299,482
Capital Improvements 1,875,299
Contingency to meet expenses of emergencies and operational
expenses not otherwise provided for 261,252
TOTAL AMOUNT APPROPRIATED FROM THE
CEMETERY COMMISSION FUND 2,873,775$
PUBLIC LIBRARY FUND
Library Services
Salaries and Benefits 2,629,805$
Supplies/Other Services and Charges 1,311,303
Building Maintenance - Supplies/Other Services and Charges 240,000$
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 443,111
Sub-Total 4,624,219$
Capital Equipment 125,000$
Capital Improvements 125,000
Sub-Total 250,000$
TOTAL AMOUNT APPROPRIATED FROM THE
PUBLIC LIBRARY FUND 4,874,219$
25
POLICE RESTRICTED FUND Appropriation
Supplies/Other Services and Charges 88,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 8,800
TOTAL AMOUNT APPROPRIATED FROM ALCOHOL ASSET FORFEITURE FUND 96,800$
HOUSING TRUST FUND
Supplies/Other Services and Charges 565,000$
Capital Improvements -
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 56,500
TOTAL AMOUNT APPROPRIATED FROM THE HOUSING TRUST FUND 621,500$
CAPITAL IMPROVEMENTS FUND
Salaries and Benefits -$
Supplies/Other Services and Charges 6,750
Capital Equipment 812,000
Capital Improvements 4,864,953
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 568,370
TOTAL AMOUNT APPROPRIATED FROM THE
CAPITAL IMPROVEMENTS FUND 6,252,073$
LAUREL/WESTERN REDEVLOPMENT
Supplies/Other Services and Charges 495,454
Capital Improvements 100,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 59,545
TOTAL AMOUNT APPROPRIATED FROM THE
RT 60 INTERSECTION FUND 654,999$
WATER AND SEWER FUND
General Government
Salaries and Benefits 253,196$
Supplies/Other Services and Charges 2,040,423
Debt retirement 2,445,337
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 832,980
TOTAL GENERAL GOVERNMENT 5,571,936$
26
Public Works Appropriation
Salaries and Benefits 2,261,910$
Supplies/Other Services and Charges 1,328,936
TOTAL PUBLIC WORKS ADMINISTRATION 3,590,846$
TOTAL AMOUNT APPROPRIATED FROM THE
WATER AND SEWER FUND 9,162,782$
WATER AND SEWER CAPITAL FUND
Capital Equipment 120,000$
Capital Improvements 1,360,000
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 148,000
TOTAL AMOUNT APPROPRIATED FROM THE
WATER AND SEWER CAPITAL FUND 1,628,000$
DEERPATH GOLF COURSE FUND
Administration
Salaries and Benefits 518,731$
Supplies/Other Services and Charges 424,145
Capital Equipment 50,000
Capital Improvements 220,071
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 210,067
TOTAL ADMINISTRATION 1,423,014$
Course Maintenance
Salaries and Benefits -$
Supplies/Other Services and Charges 149,290
TOTAL COURSE MAINTENANCE 149,290$
Clubhouse
Salaries and Benefits 170,921$
Supplies/Other Services and Charges 567,511
TOTAL CLUBHOUSE 738,432$
TOTAL AMOUNT APPROPRIATED FROM THE
DEERPATH GOLF COURSE FUND 2,310,736$
27
FLEET FUND Appropriation
Salaries and Benefits 786,179$
Supplies/Other Services and Charges 1,257,915
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 204,409
TOTAL AMOUNT APPROPRIATED FROM THE FLEET FUND 2,248,503$
LIABILITY INSURANCE FUND
Supplies/Other Services and Charges 1,252,787$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 125,279
TOTAL AMOUNT APPROPRIATED FROM THE
LIABILITY INSURANCE FUND 1,378,066$
SELF INSURANCE FUND
Supplies/Other Services and Charges 5,585,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 558,500
TOTAL AMOUNT APPROPRIATED FROM THE
SELF INSURANCE FUND 6,143,500$
FIREFIGHTERS' PENSION FUND
Other Services and Charges 3,183,590$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 318,359
TOTAL AMOUNT APPROPRIATED FROM THE
FIREFIGHTERS' PENSION FUND 3,501,949$
POLICE PENSION FUND
Other Services and Charges 3,360,806$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 336,081
TOTAL AMOUNT APPROPRIATED FROM THE
POLICE PENSION FUND 3,696,887$
28
PUBLIC SCHOOLS THE CITY OF LAKE FOREST Appropriation
School District No. 67
From the Education Fund 29,990,641$
From the Operations, Building and Maintenance Fund 2,583,260
From the Capital Projects Fund 3,335,789
From the Illinois Municipal Retirement/Social Security Fund 873,105
From the Transportation Fund 990,587
TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS
OF THE CITY OF LAKE FOREST (School District No. 67)37,773,382$
Summary of the Amounts Appropriated From the Several Funds
Fund Appropriation
General 40,698,281$
Flex 10,780
Park and Public Land 1,439,049
Motor Fuel Tax 1,925,000
Emergency Telephone 303,222
Senior Resources Commission 666,279
Parks and Recreation 10,518,652
Special Recreation 601,867
Cemetery Commission 2,873,775
Public Library 4,874,219
Alcohol Asset Forfeiture 96,800
Affordable Housing 621,500
Capital Improvements 6,252,073
Laurel/Western Redevelopment 654,999
Water and Sewer 9,162,782
Water and Sewer Capital Fund 1,628,000
Deerpath Golf Course 2,310,736
Fleet 2,248,503
Liability Insurance 1,378,066
Self Insurance 6,143,500
Firefighters' Pension 3,501,949
Police Pension 3,696,887
Sub-Total 101,606,918$
The City of Lake Forest School District No. 67
Education 29,990,641$
Operations, Building and Maintenance 2,583,260$
Capital Projects 3,335,789$
Illinois Municipal Retirement/Social Security 873,105$
Transportation 990,587$
Sub-Total 37,773,382$
GRAND TOTAL 139,380,300$
29
Section 2: That any sum of money heretofore appropriated and not expended
now in the Treasury of The City of Lake Forest, or that hereafter may come into
the Treasury of The City of Lake Forest, is hereby reappropriated by this
Ordinance.
Section 3: That the funds derived from sources other than the 2019 tax levy
and other revenue pledged for specific purposes may be allotted by the Mayor
and City Council to such appropriations and in such amounts respectively,
as said Corporate Authorities may determine within the limits of said
appropriations, respectively, insofar as doing same does not conflict with
the law.
Section 4: That any unexpended balances of any items of any general appropriation
made by this Ordinance may be expended in making up any deficiency in any other
item in the same general appropriation made by this Ordinance and is hereby
appropriated therefore.
Section 5: That any sum of money received for a specific purpose or category
of expenditure from any source other than real estate taxes (including without
limitation grants and donations) that is not specifically authorized by this
appropriation ordinance shall be authorized for expenditure upon acceptance of such
sum of money by the City, provided that such expenditure is approved in accordance with
applicable City ordinances and procedures.
Section 6: That the sum of money that the Corporate Authorities of the City
(or such subordinate body of the City empowered to authorize the expenditure
of funds) have approved, or will approve, to satisfy a lawful debt of the City,
and for which money is available in the Treasury (or in the specific fund
over which a subordinate body may have authority) at the time of such
approval, is hereby appropriated by this ordinance.
Section 7: That if any item or portion thereof of this Appropriation Ordinance
is for any reason held invalid, such decision shall not affect the validity of the
remaining portion of such item or the remaining portions of this Ordinance.
Section 8: The City Council shall at any time have the power,
to make transfers of sums of money appropriated for one corporate object
or purpose, but no appropriation for any object or purposes shall thereby
be reduced below any amount sufficient to cover all obligations incurred
or to be incurred against such appropriation.
Section 9: At any time during the fiscal year when an expenditure
shall exceed the amounts set forth in this ordinance and there are funds available
in the City's Treasury, the City Council may approve such expenditure
and grant a supplemental appropriation for such purpose contemporaneously.
Section 10: This ordinance shall be in force ten (10) days from and after its
30
passage, approval and publication.
PASSED THIS ____ day of ________________, 2020
____________________________________________
APPROVED THIS ____ day of ________________, 2020
_____________________________________________
ATTEST:
______________________________________
City Clerk
That this ordinance be published in pamphlet form and be made available to the
public at the City Hall service counter.
31
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, June 15, 2020
City Council Meeting - City Council Chambers
REMOTE ACCESS MEETING
The City Clerk asked for a motion to appoint Alderman Rummel as Mayor Pro Tem.
Alderman Bushchmann made a motion to appoint Alerman Rummel as Mayor Pro Tem, seconded by
Alderman Preschlack. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack,
Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried
CALL TO ORDER AND ROLL CALL: Mayor Pro Tem Rummel called the meeting to order at 6:30pm, and the
City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Pandaleon (present), Alderman Morris, Alderman Karras, Alderman Rummel,
Alderman Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber.
Absent: none
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited.
REPORTS OF CITY OFFICERS
***Please note Mayor Pro Tem Rummel advanced the meeting. When the Mayor returned at 6:34 p.m., he
proceeded with the meeting.
COMMENTS BY MAYOR
A. COVID 19 Financial Impact Update
- Elizabeth Holleb, Finance Director
Finance Director Elizabeth Holleb gave a brief update on the COVID-19 impacts on City operations and
finances. Since the last update on May 18, Director Holleb noted that some City buildings have opened to
the public with staggered shifts for staff. She gave an overview of the impacted sales tax revenues and
income tax revenues. She further discussed that the Capital Improvement Fund will be reported next
month, due to the 90 day lag for sales taxes receipts.
The City Council had discussion on the Kelmscott Park sale closing and the impact it will have on the TIF
district for fiscal year 2022.
Mayor Pandaleon made the following statement as required by the Open Meetings Act. In accordance with
state statute, Mayor Pandaleon has made a determination that it was not practical or prudent to schedule
an in-person City Council meeting because of the COVID-19 pandemic, which is why this June 15,2020 City
Council meeting is being held remotely.
COMMENTS BY CITY MANAGER
A. Golf Operations Status Update
- Vince Juarez, General Manager
32
Proceedings of the Monday, June 15, 2020
Regular City Council Meeting
City Manager Jason Wicha introduced Deerpath Golf Course Manager, Vince Juarez. He gave a detailed
update on the Deerpath Golf Course operations and the impacts of COVID-19 during April and May. He
noted that the Club was able to open on May 1, 2020 with restrictions and lessened restrictions on May 29.
Mr. Juarez stated that curbside delivery and online ordering are available and that the Club is looking
forward to opening the patio, helping increase overall revenue as well as increasing the rounds of golf that
could be played.
The City Council had discussion on the concession hours at the beach. The City Council commended Vince
and his team for the work they have done to maintain safety and revenues at the Club.
B. Community Spot Light
- CROYA Celebrates 40 Years
a. Todd Nahigian CROYA Manager
- “Spirit of CROYA” Margot Martino Essay Contest
a. Haley Banta, Scholarship Recipient
b. Ava Manelis, Scholarship Recipient
City Manager Jason Wicha introduced Todd Nahigian, CROYA Manager. Mr. Nahigian thanked both
Alderman Moreno, and Alderman Karras as the CROYA liaisons for their work with the organization. He gave
a brief history of CROYA and thanked the founding members of the organization. He noted CROYA’s 40th
Anniversary which took place on Jun 6, 2020. He reported on plans for the CROYA end of the year
celebration scheduled to take place on Saturday, August 29 from 5:00 pm – 9:00 pm, if the State of Illinois
moves forward with allowing large gatherings.
Mr. Nahigian then introduced the first scholarship recipient, Haley Banta, who served as the CROYA Youth
Chairman during her senior year of high school. Haley Banta recited her award winning essay to the City
Council.
Mr. Nahigian introduced the second scholarship recipient, Ava Manelis, who served as the Graphic Design
Chair on the Youth Executive Committee during her senior year. Ava Manelis recited her award winning
essay to the City Council.
Mr. Nahigian thanked both recipients for their presentations, and thanked the community for 40 years of
support.
The City Council thanked Todd for his work with organizing CROYA events and working with the students
involved.
City Manager Jason Wicha made a brief announcement of the July 6, 2020 regular City Council meeting
being canceled.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Members of the public can provide public comment by calling into the following number during the
meeting: 847-810-3643
COMMITTEE REPORTS
FINANCE COMMITTEE
33
Proceedings of the Monday, June 15, 2020
Regular City Council Meeting
1. Consideration of the Annual Appropriation Ordinance for FY2021 and Approval of Rollovers (First
Reading)
Finance Director Elizabeth Holleb presented the annual appropriation ordinance and explained that the
additional fund rollovers that are included in the FY20 budget are from projects that were not started or
completed in the previous fiscal year. She summarized that this ordinance is asking for those funds to be
carried over into FY21 so that the project can be completed. She explained that a public hearing must also
be completed in concurrence with this passing for final approval.
COUNCIL ACTION: Consideration of the Annual Appropriation Ordinance for FY2021 and Approval of
Rollovers (First Reading)
Alderman Bushchmann made a motion to approve First Reading of the Annual Appropriation Ordinance for
FY2021 and Approval of Rollovers, seconded by Alderman Preschlack. The following voted “Aye”: Alderman
Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”:
None. 8-Ayes, 0 Nays, motion carried.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approve the Extension of the Mayor’s Declaration of a Local State of Emergency until the
next City Council Meeting
2. Approval of the June 1, 2020 City Council Meeting Minutes
3. Approval of a Resolution for the Student Members of the Executive Board at CROYA
4. Approval to enter into a Three-Year Professional Services Agreement (with a two-year
renewal option) with Automated Merchant Systems to provide credit card processing
services
5. Approval of an Ordinance amending City Code Section 38 Related to Purchasing (Waive First
Reading and Grant Final Approval)
6. Approve the Purchase of Dual Band Capable Portable Radios for the Fire Department from
state bid vendor Motorola Solutions
7. Award of Proposal to Thelen Materials, LLC. for a Three-Year Compost Center Transferring
Agreement for the Sum of $109,000 per Year
8. Authorization for the City Manager to enter into a Professional Services Agreement with
Strand Associates and Donahue & Associates, Inc. for Professional Water Plant Engineering
Services
9. Award of Proposal to McMahon Associates for the Water Distribution Study & Watermain
Replacement Prioritization Plan in the Amount of $36,400
COUNCIL ACTION: Approval of the nine (9) Omnibus items as presented
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
Seeing none, he asked for a motion.
34
Proceedings of the Monday, June 15, 2020
Regular City Council Meeting
Alderman Bushchmann made a motion to approve the nine (9) Omnibus items as presented, seconded by
Alderman Weber. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack,
Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
OLD BUSINESS
NEW BUSINESS
1. Approval of an Amended and Restated Intergovernmental Service Agreement between the
City of Lake Forest and the Village of Lake Bluff
City Manager Jason Wicha reported on the proposed amended intergovernmental agreement between The
City of Lake Forest and The Village of Lake Bluff, noting changes reflect services provided and the billing
section for emergency medical services.
COUNCIL ACTION: Approval of an Amended and Restated Intergovernmental Service Agreement between
the City of Lake Forest and the Village of Lake Bluff
Alderman Rummel made a motion to approve an Amended and Restated Intergovernmental Service
Agreement between the City of Lake Forest and the Village of Lake Bluff, seconded by Alderman Weber.
The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann
and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
Alderman Weber stated she and Alderman Karras had the opportunity to visit the Fire Department and see
the new fire engine and present them a cake on behalf of the City Council.
Mayor Pandaleon thanked City Staff for being flexible and accommodating the demonstration that took
place in Market Square.
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Rummel made a motion to
adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 7:52 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
35
9120127 .v2 .ACTIVE
FIRST AMENDMENT TO FIBER OPTIC FACILITIES LICENSE AGREEMENT
This First Amendment (“Amendment”) dated as of this ___ day of ___________
(“Effective Date”) is by and between ABBOTT LABORATORIES, an Illinois corporation
(“Abbott”) and THE CITY OF LAKE FOREST, an Illinois home rule municipality (“Lake
Forest”), (collectively the “Parties”).
RECITALS
WHEREAS, on August 18, 2008, the Parties entered into an agreement entitled the “Fiber
Optic Facilities License Agreement” (“Agreement”); and
WHEREAS, pursuant to the Agreement, Abbott granted Lake Forest a revocable license
to use one of the ducts in Abbott’s underground facilities located in and around Conway Farms,
Route 43 and Route 60 for Lake Forest’s fiber optic cable equipment; and
WHEREAS, the term of the Agreement expires on August 30, 2022 and the Parties, having
agreed that the Agreement has been mutually beneficial for each Party, now seek to extend the
term of the Agreement an additional ten (10) years and otherwise retain the same terms and
conditions;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
in this Amendment, and for other good and valuable consideration, the receipt and sufficiency of
which are mutually acknowledged, the Parties agree as follows:
1. Recitals. The Recitals set forth above are incorporated into and are made a part of
this Amendment.
2. Term. Paragraph 2 of the Agreement is amended by deleting the expiration date
“30th day of August, 2022” and inserting “30th day of August, 2032.”
3. Notices. The notice addresses for Abbott and the City in paragraph 12 of the
Agreement shall be deleted and replaced with the following new notice addresses:
Abbott Laboratories
Department 315, Bldg. AP52S
200 Abbott Park Road
Abbott Park, Illinois 60064 3537
Attention: Senior Director of Corporate Real Estate
With copy to:
Abbott Laboratories
Legal Regulatory
Department 32RC, Bldg. AP6A-1
100 Abbott Park Road
36
9120127 .v2 .ACTIVE
Abbott Park, Illinois 60064
Attention: Real Estate Matter
City of Lake Forest
220 East Deerpath Avenue
Lake Forest, Illinois 60045
Attn: City Manager Jason Wicha
4. Alternative Dispute Resolution. Paragraph 27 of the Agreement is hereby
amended as follows (deletions in strikethrough, additions in bold and underline):
27. Alternative Dispute Resolution. Notwithstanding anything to the
contrary contained in this License, the Parties recognize that bona fide disputes may
arise which relate to the parties’ rights and obligations under this License. Prior to
a party initiating litigation arising from such a dispute, the parties agree that
any such dispute shall be submitted to non-binding resolved by Alternative
Dispute Resolution (“ADR”) in accordance with the procedure set forth in Exhibit
B.
5. Alternative Dispute Resolution Exhibit. The Alternative Dispute Resolution
(“ADR”) set forth in Exhibit B shall be deleted and replaced with the procedure attached hereto as
Exhibit B.
6. Remaining Terms Unchanged. Except as changed by this Amendment, all other
terms and conditions in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed as of
the Effective Date.
ABBOTT LABORATORIES THE CITY OF LAKE FOREST
By: __________________________ By: __________________________
Its: __________________________ Its: __________________________
37
9120127 .v2 .ACTIVE
EXHIBIT B
ALTERNATIVE DISPUTE RESOLUTION
The Parties recognize that from time to time a dispute may arise relating to either Party’s rights or
obligations under this Agreement. The Parties agree that any such dispute shall first be submitted
to the Alternative Dispute Resolution (“ADR”) provisions set forth in this Exhibit before initiating
litigation, the result of which shall not be binding upon the Parties.
To begin the ADR process, a Party first must send written notice of the dispute to the other Party
for attempted resolution by good faith negotiations between their respective presidents (or their
designees) of the affected subsidiaries, divisions, or business units within twenty-eight (28) days
after such notice is received (all references to “days” in this ADR provision are to calendar days).
If the matter has not been resolved within twenty-eight (28) days after the notice of dispute, or if
the Parties fail to meet within such twenty-eight (28) days, either Party may initiate an ADR
proceeding as provided herein. The Parties shall have the right to be represented by counsel in
such a proceeding.
1. To begin an ADR proceeding, a Party shall provide written notice to the other Party of
the issues to be resolved by ADR. Within fourteen (14) days after its receipt of such
notice, the other Party may, by written notice to the Party initiating the ADR, add
additional issues to be resolved within the same ADR.
2. Within twenty-one (21) days following the initiation of the ADR proceeding, the Parties
shall select a mutually acceptable independent, impartial and conflicts-free neutral to
preside in the resolution of any disputes in this ADR proceeding. If the Parties are unable
to agree on a mutually acceptable neutral within such period, each Party will select one
independent, impartial and conflicts-free neutral and those two neutrals will select a third
independent, impartial and conflicts-free neutral within ten (10) days thereafter. None
of the neutrals selected may be current or former employees, officers or directors of either
Party, its subsidiaries or affiliates.
3. No earlier than twenty-eight (28) days or later than fifty-six (56) days after selection, the
neutral(s) shall hold a hearing to resolve each of the issues identified by the Parties. The
ADR proceeding shall take place at a location agreed upon by the Parties. If the Parties
cannot agree, the neutral(s) shall designate a location other than the principal place of
business of either Party or any of their subsidiaries or affiliates.
4. At least seven (7) days prior to the hearing, each Party shall submit the following to the
other Party and the neutral(s):
a. a copy of all exhibits on which such Party intends to rely in any oral or written
presentation to the neutral;
b. a list of any witnesses such Party intends to call at the hearing, and a short summary
of the anticipated testimony of each witness;
38
9120127 .v2 .ACTIVE
c. a proposed ruling on each issue to be resolved, together with a request for a specific
damage award or other remedy for each issue. The proposed rulings and remedies
shall not contain any recitation of the facts or any legal arguments and shall not
exceed one (1) page per issue. The Parties agree that neither side shall seek as part
of its remedy any punitive damages.
d. a brief in support of such Party’s proposed rulings and remedies, provided that the
brief shall not exceed twenty (20) pages. This page limitation shall apply regardless
of the number of issues raised in the ADR proceeding.
Except as expressly set forth in subparagraphs 4(a) - 4(d), no discovery shall be required or
permitted by any means, including depositions, interrogatories, requests for admissions, or
production of documents.
5. The hearing shall be conducted on two (2) consecutive days and shall be governed by the
following rules:
a. Each Party shall be entitled to five (5) hours of hearing time to present its case. The
neutral shall determine whether each Party has had the five (5) hours to which it is
entitled.
b. Each Party shall be entitled, but not required, to make an opening statement, to
present regular and rebuttal testimony, documents or other evidence, to cross-
examine witnesses, and to make a closing argument. Cross-examination of
witnesses shall occur immediately after their direct testimony, and cross-
examination time shall be charged against the Party conducting the cross-
examination.
c. The Party initiating the ADR shall begin the hearing and, if it chooses to make an
opening statement, shall address not only issues it raised but also any issues raised
by the responding Party. The responding Party, if it chooses to make an opening
statement, also shall address all issues raised in the ADR. Thereafter, the
presentation of regular and rebuttal testimony and documents, other evidence, and
closing arguments shall proceed in the same sequence.
d. Except when testifying, witnesses shall be excluded from the hearing until closing
arguments.
e. Settlement negotiations, including any statements made therein, shall not be
admissible under any circumstances. Affidavits prepared for purposes of the ADR
hearing also shall not be admissible. As to all other matters, the neutral(s) shall have
sole discretion regarding the admissibility of any evidence.
6. Within seven (7) days following completion of the hearing, each Party may submit to the
other Party and the neutral(s) a post-hearing brief in support of its proposed rulings and
remedies, provided that such brief shall not contain or discuss any new evidence and shall
39
9120127 .v2 .ACTIVE
not exceed ten (10) pages. This page limitation shall apply regardless of the number of
issues raised in the ADR proceeding.
7. The neutral(s) shall rule on each disputed issue within fourteen (14) days following
completion of the hearing. Such ruling shall adopt in its entirety the proposed ruling and
remedy of one of the Parties on each disputed issue but may adopt one Party’s proposed
rulings and remedies on some issues and the other Party’s proposed rulings and remedies
on other issues. The neutral(s) shall not issue any written opinion or otherwise explain
the basis of the ruling.
8. The neutral(s) shall be paid a reasonable fee plus expenses. These fees and expenses,
along with the reasonable legal fees and expenses of the prevailing Party (including all
expert witness fees and expenses), the fees and expenses of a court reporter, and any
expenses for a hearing room, shall be paid as follows:
a. If the neutral(s) rule(s) in favor of one Party on all disputed issues in the ADR, the
losing Party shall pay 100% of such fees and expenses.
b. If the neutral(s) rule(s) in favor of one Party on some issues and the other Party on
other issues, the neutral(s) shall issue with the rulings a written determination as to
how such fees and expenses shall be allocated between the Parties. The neutral(s)
shall allocate fees and expenses in a way that bears a reasonable relationship to the
outcome of the ADR, with the Party prevailing on more issues, or on issues of
greater value or gravity, recovering a relatively larger share of its legal fees and
expenses.
9. Except as provided in paragraph 9 or as required by law, the existence of the dispute, any
settlement negotiations, the ADR hearing, any submissions (including exhibits,
testimony, proposed rulings, and briefs), and the rulings shall be deemed Confidential
Information. The neutral(s) shall have the authority to impose sanctions for unauthorized
disclosure of Confidential Information.
10. All ADR hearings shall be conducted in the English language.
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
EMPLOYMENT AGREEMENT
THIS AGREEMENT is made and entered into this 21st day of July, 2020, by and between
the THE CITY OF LAKE FOREST, an Illinois home rule municipality ("City") and JASON C.
WICHA ("Employee").
WHEREAS, the City desires to secure the Employee’s services as the City Manager under
the terms, provisions, and conditions set forth in this Agreement; and
WHEREAS, Employee desires to accept employment with the City under the terms,
provisions, and conditions set forth in this Agreement;
NOW, THEREFORE, in consideration of the recitals set forth above, the promises and
agreements in this Agreement, and other valuable consideration, the parties agree as follows:
Section 1. Employment and Duties. The City agrees to employ Employee as City
Manager, and Employee agrees to accept employment as City Manager, with a start date of January
28, 2019. Employee agrees to perform all duties of the City Manager as set forth in the City
Charter, the City Code, and Illinois statute, as well as other duties that may be assigned to
Employee by the Mayor and City Council from time-to-time.
Section 2. Term. Employee will serve as City Manager for an indefinite term at the
pleasure of the Mayor and City Council. Nothing in this Agreement will prevent, limit, or
otherwise interfere with the right of the Mayor and City Council to terminate the employment of
the Employee at any time, with or without cause, subject only to the provisions of this Agreement.
Moreover, nothing in this Agreement will prevent, limit, or otherwise interfere with the right of
the Employee to resign at any time from his position as City Manager, subject only to the
provisions of this Agreement.
Section 3. Termination and Severance Pay.
A. Termination without Cause. The City may terminate this Agreement and remove
Employee, without cause, subject to payment of severance as provided by this Subsection 3.A.
Termination without cause is defined as termination of Employee’s employment for any reason
other than as defined in Subsection 3.B below. If Employee is terminated by the Mayor and City
Council without cause, Employee will be entitled to a lump sum cash payment equal to six months’
base salary. The City will continue to provide health insurance benefits as provided for in this
Agreement for six months or until Employee obtains health insurance coverage elsewhere,
whichever is less. In exchange for the severance payment, Employee agrees to execute all waivers
and releases that the City customarily requires of employees upon separation of employment with
the City, including waivers and releases of specific statutory rights after required waiting periods.
B. Termination with Cause. The City may terminate this Agreement and remove
Employee with just cause. If Employee is terminated by the Mayor and City Council for just cause,
Employee will not be entitled to any severance payment. Termination with just cause is defined as
termination of Employee’s employment for conviction of any felony, conviction of any crime
56
2
involving moral turpitude damaging the integrity of the City, or official misconduct as defined by
Illinois statutes.
C. Resignation. If Employee voluntarily resigns from his position as City Manager,
Employee must give the City a minimum of three months advance notice in writing, unless
otherwise modified by the Mayor and City Council.
D. Disability. If Employee becomes disabled or is otherwise unable to perform his
duties with reasonable accommodation because of sickness, accident, injury, mental incapacity, or
health for a period of four successive weeks or for 20 working days over a 30 working day period,
following exhaustion of any accrued sick leave, the City has the option to terminate this Agreement
unless otherwise prohibited by applicable law, subject to termination and severance requirements.
E. Payout of Accrued Leave. Upon any termination of Employee under this Section
3, Employee will be entitled to compensation for any accrued but unused vacation or other leave
time in the manner required by law and as set forth in the City’s then-applicable Personnel Policies
and Procedures.
Section 4. Compensation and Benefits.
A. Base Salary. The City agrees to pay Employee a base salary of Two Hundred
Thousand Dollars ($205,000.00), payable in installments in accordance with the City’s normal
payroll practices. The base salary may be adjusted from time-to-time as the Mayor and City
Council, in their sole discretion, may determine without having to amend this Agreement.
B. Bonus. The City reserves the right to recognize and reward successful performance
and may, at the time of evaluation or at any other time, and in the City’s sole discretion, pay
Employee such additional bonus compensation as the City deems appropriate.
C. Deferred Compensation. The City agrees to execute all necessary documents for
the Employee’s participation in an ICMA-RC deferred compensation plan (“Plan”). The City
agrees to pay an amount equal to 8.75% of the Employee’s base salary into the Plan on Employee’s
behalf, in equal proportionate amounts each pay period.
D. Health Insurance Benefits. Employee is eligible and entitled to participate in the
City’s medical and dental insurance program on the same terms applicable to other City
management employees from time-to-time.
E. Life Insurance Benefits. Employee will receive the same life insurance benefits
received by all City management employees from time-to-time.
F. IMRF. Employee will be eligible to enroll in the Illinois Municipal Retirement
Fund (“IMRF”) pursuant to its terms and provisions, and the City will make the employer’s
contribution.
57
3
G. Professional Development. In order to maintain Employee’s professional
standing and continued education, the City agrees to pay the reasonable cost of Employee's dues
in professional associations and other reasonable expenses of professional development, and
attendance at state and national city management conferences.
Section 5. Vacation, Sick Leave, Holidays, and Personal Days.
A. Vacation. On Employee’s start date, Employee will receive 40 hours of vacation
leave. For the remainder of Employee’s first calendar year of employment, Employee will receive
6.15 hours of vacation leave per pay period. In the second and subsequent years, Employee will
receive 6.46 hours of vacation leave per pay period, equivalent to four weeks per year.
B. Sick Leave. On Employee’s start date, Employee will receive 40 hours of sick
leave. Thereafter, Employee will be eligible for the same sick leave benefits received by City
management employees from time-to-time, up to 96 hours per year.
C. Holidays and Personal Days. The Employee will receive the same holidays and
personal days each calendar year as received by City management employees from time-to-time.
D. Policies on Use and Accrual of Leave. Employee’s use and accrual of vacation
leave, sick leave, holidays, and personal days will be subject to the rules and policies contained in
the then-applicable City’s Personnel Policies and Practices.
Section 6. Relocation and Residency.
A. Residency. The City and Employee agree that residency in the City is a condition
of employment under this Agreement.
B.
C. Lake Forest Residence Loan.
1. In recognition of the expenses involved in residing in Lake Forest, the City
agrees to provide a loan (“Loan”) to Employee in the amount of $200,000.00 for a portion
of the purchase price of a residence purchased by Employee in Lake Forest (“Lake Forest
Residence”). The Loan will be without interest. The City will pay this sum as directed by
Employee on the date of closing of the Lake Forest Residence. The Loan will be evidenced
by a promissory note (“Note”), which Note must be made by the Employee and any co-
owner of the Lake Forest Residence.
2. The Loan will be due and payable upon the earlier of (a) the date of closing
of the sale or other transfer by Employee and/or a co-owner of any of their interest in the
Lake Forest Residence or (b) the date that is nine months after the termination of the
Employee’s employment as City Manager under this Agreement, whether voluntary or
involuntary, with or without cause or (c) 25 years from the effective date of the Note.
58
4
3. The provisions of this Subsection 6.C will survive the termination of this
Agreement.
D.
Section 7. Performance Evaluation. The Mayor and City Council will review and
evaluate the performance of the Employee at least once annually. At a minimum, the performance
evaluation process will include a written evaluation of the work performance during the previous
rating period, a review of Employee’s goals and performance objectives for the next rating period,
and a written summary of the evaluation results.
Section 8. Exclusive Employment. Employee’s position as City Manager will be his
sole employment.
Section 9. Other Terms and Conditions of Employment. All provisions of the City
Charter, the City Code, the City’s Personnel Policies and Practices, and other rules or policies of
the City as they now exist or may be amended from time-to-time will also apply to the Employee
as they would to other employees of the City, except as expressly set forth in this Agreement.
Section 10. Indemnification. The City agrees to defend, save harmless and indemnify
Employee against any tort, professional liability claim, or demand or other legal action arising out
of an alleged act or omission occurring in the performance of Employee’s duties as City Manager.
The City will have the right to compromise and settle any such claim or suit and thereupon pay the
amount of any settlement or judgment rendered thereon.
Section 11. Attorney Review. Employee acknowledges that he has been informed by
the City, through the terms of this Agreement, that he was advised to review and discuss the terms
of this Agreement with an attorney of his choice prior to signing this Agreement.
Section 12. General Provisions. This Agreement constitutes the entire Agreement
between the parties and it will be binding upon and inure to the benefits of the heirs, executors,
successors and assigns of the parties. This Agreement may only be amended by written instrument
executed by both parties, and each provision of this Agreement will be deemed severable. Neither
party may assign their rights or obligations under this Agreement without the express written
consent of the other party. This agreement supersedes all prior agreements between the parties
regarding the matters herein set forth. This Agreement will be construed under the laws of the
State of Illinois.
Section 13. Notices. Any notice required under this Agreement will be deemed given
when deposited in the U.S. mail to the following:
City: Mayor
City Hall, The City of Lake Forest
220 E Deerpath Rd
Lake Forest, Illinois 60045
59
5
Employee: Jason C. Wicha
_________________________
_________________________
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year
first above written.
THE CITY OF LAKE FOREST, a home
rule municipality
ATTEST: By ________________________________
Mayor
________________________________
City Clerk
JASON C. WICHA
60
61
62
63
64
65