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CITY COUNCIL 2020/02/03 AgendaTHE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, February 3, 2020 at 6:30 pm City Hall Council Chambers 220 E. Deerpath, Lake Forest Honorable Mayor, George Pandaleon Prudence R. Beidler, Alderman First Ward James Preschlack, Alderman Third Ward James E. Morris, Alderman First Ward Ara Goshgarian, Alderman Third Ward Melanie Rummel, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward Edward U. Notz, Jr. Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:30pm PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR A. Swear in Police Officers - Ashley Molinari - Sam Sineni - Zachary Styx 2. COMMENTS BY CITY MANAGER A. 2020 Census Update - Michelle Friedrich, Community Development 3. COMMITTEE REPORTS FINANCE COMMITTEE 1. Consideration of an Ordinance approving a Fee Schedule Adjusting Water Rates for FY2021 (First Reading) STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests that the City Council grant first reading of an Ordinance amending the City’s Fee Schedule setting forth the rates for water service effective May 1, 2020. BACKGROUND/DISCUSSION: The City’s Water and Sanitary Sewer Fund is designated as an enterprise fund, thereby receiving no subsidy or property tax revenue to operate. Therefore, the user fees established for water and sanitary sewer services must be sufficient to pay all 1 Monday, February 3, 2020 City Council Agenda operating, capital and debt service costs associated with the utility. The long term financial forecast for the Water and Sanitary Sewer Fund provides for an annual increase in revenue of 2.5% to support inflationary cost increases, largely driven by personnel expenses. The City’s current water rate methodology is to set rates based on a rolling five year average of water consumption, a blended rate with both fixed and variable fees, and a desire to maintain overall revenue at 20% fixed/80% variable. It should be noted that although only 20% of the revenue is fixed, approximately 90% of the utility costs are fixed and will not vary based on water consumption. Summer weather conditions dramatically impact the City’s annual water revenue and budget variances as much as $1million can occur in any given year, requiring the City to maintain a large fund balance to provide rate stability year to year. For the current fiscal year, water fund revenue is projected to fall $650,000 short of budget projections. Another challenge with rate setting for water consumption is an overall nationwide trend of reduced consumption. Consumers are more mindful of the need for water conservation and plumbing fixtures such as toilets and showers are increasingly intended to reduce water consumption. This general downward trend in consumption forces rates higher to generate the revenue required to operate the utility. The City Council Finance Committee reviewed water consumption, water rate methodology and options for water rate adjustments at its November 12 budget workshop and again on January 21. Based on Committee input and a desire to mitigate the impact of water rate adjustments on low volume users, the rate structure identified on January 21 as “Option 3” has been incorporated into the proposed ordinance and fee schedule. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Finance Committee 1/21/20 Discussion of FY21 water rate options Finance Committee 11/12/19 Discussion of FY21 fee schedule BUDGET/FISCAL IMPACT: Annual revenue for the increased fees is projected to total $174,875 overall, achieving a 2.5% increase in projected revenue for FY2021. Estimated impacts on varying classes of customers are as follows (actual results will vary based on consumption): Usage Category # of Accts Annual Impact ($) Annual Impact (%) Impact – Low Usage Residential 1496 $27 6.1% Impact – Med Usage Residential 4550 $61 4.1% Impact – High Usage Residential 460 $223 4.8% 2 Monday, February 3, 2020 City Council Agenda Impact – High Usage Commercial 317 $972 3.1% Impact – Average Usage Commercial $294 3.9% COUNCIL ACTION: Grant first reading to the proposed ordinance. (page 13) 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS . 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Resolution of Sympathy for former Zoning Board of Appeals Member and Lake Forest Day Parade Organizer, Vincent P. Dolan A copy of the Resolution can be found beginning on page 34. COUNCIL ACTION: Approval of the Resolution of Sympathy 2. Resolution of Sympathy for former City Engineer, Ronald Behm. A copy of the Resolution can be found beginning on page 35. COUNCIL ACTION: Approval of the Resolution of Sympathy 3. Resolution of Sympathy for former Building and Zoning Department Director, Byron Prais. A copy of the Resolution can be found beginning on page 36. COUNCIL ACTION: Approval of the Resolution of Sympathy 4. Approval of the January 21, 2020 City Council Meeting Minutes A copy of the minutes can be found beginning on page 37. COUNCIL ACTION: Approval of the January 21, 2020 City Council Meeting Minutes. 5. Approval of the Check Register for the Period of December 28, 2019 to January 24, 2020 STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612) BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on the City treasury for the payment of all sums due from the City (including all warrants relating 3 Monday, February 3, 2020 City Council Agenda to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments which denotes the person to whom the warrant is payable. The warrant list detail of invoice payments shall be presented for review to the Chairperson of the City Council Finance Committee for review and recommendation. All items on the warrant list detail recommended for payment by the Finance Committee Chairperson shall be presented in summary form to the City Council for approval or ratification. Any member of the City Council shall, upon request to the City Manager or Director of Finance, receive a copy of the warrant list detail as recommended by the Finance Committee Chairperson. The City Council may approve the warrant list as so recommended by the Finance Committee Chairperson by a concurrence of the majority of the City Council as recorded through a roll call vote. The Council action requested is to ratify the payments as summarized below. The associated payroll and invoice payments have been released during the check register period noted. Following is the summary of warrants as recommended by the Finance Committee Chairperson: The “All other Funds” subtotal includes $459,056 in expenses for the Self Insurance Fund related to the City’s medical/dental plan. COUNCIL ACTION: Approval of the Check Register for the Period of December 28, 2019 to January 24, 2020 6. Approval of Ordinances Abating 2019 Tax Levies for Various G.O. Alternate Revenue Bond Issues (Final Approval) PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests final approval of ordinances abating 2019 tax levies. Fund Invoice Payroll Total 101 General 469,256 1,596,330 2,065,586 501 Water & Sewer 108,197 179,542 287,740 220 Parks & Recreation 124,253 374,688 498,941 311 Capital Improvements 235,143 0 235,143 202 Motor Fuel Tax 0 0 0 230 Cemetery 25,257 30,035 55,292 210 Senior Resources 10,403 22,798 33,201 510 Deerpath Golf Course 13,068 2,922 15,990 601 Fleet 75,624 57,413 133,038 416 - 433 Debt Funds 283,333 0 283,333 248 Housing Trust 105,000 0 105,000 201 Park & Public Land 0 0 0 All other Funds 583,553 178,680 762,233 $2,033,089 $2,442,408 $4,475,496 Check Register for December 28, 2019 - January 24, 2020 4 Monday, February 3, 2020 City Council Agenda BACKGROUND/DISCUSSION: The proposed Ordinances provide for the abatement (reduction) of 2019 taxes levied for the various outstanding general obligation alternate revenue bond issues. The tax levies for all bond issues are established and recorded with the County Clerk at the time the bonds are issued. Therefore, in order to reduce the 2019 bond tax levies, an abatement ordinance must be approved and filed with the County Clerk no later than March 1, 2020. The abatement of these general obligation alternate revenue bonds is possible due to the fact these bond funds have an adequate revenue source from water sales, golf fees, sales tax and/or TIF increment. Therefore, the general obligation tax levy can be abated as was planned at the time the bonds were issued. The abatement ordinances are generally considered at the same time as the property tax levy, but was delayed this year to reflect changes associated with the 2019 bond refunding in December. The proposed Ordinances (beginning on page 43) are as follows: • An Ordinance Abating the Total Tax being Levied in 2019 for the Annual Payment of the Principal and Interest on the 2011 General Obligation Series 2011-A Refunding Bond Issue • An Ordinance Abating a Portion of the Tax being Levied in 2019 for the Annual Payment of the Principal and Interest on the General Obligation Bonds, Series 2015 Bond Issue • An Ordinance Abating a Portion of the Tax being Levied in 2019 for the Annual Payment of the Principal and Interest on the General Obligation Bonds, Series 2017 Bond Issue • An Ordinance Abating a Portion of the Tax being Levied in 2019 for the Annual Payment of the Principal and Interest on the General Obligation Bonds, Series 2019 Refunding Bond Issue BUDGET/FISCAL IMPACT: A summary of the proposed tax levy abatements is provided below: Please note that the 2019 Bond Refunding reduced the 2019 debt service levy by $91,929 from the amounts presented to the City Council at the time the 2019 property tax levy was approved. The overall City tax levy increase will be 4.35% over the prior year, instead of 4.64%. COUNCIL ACTION: Grant final approval of the Ordinances abating tax levies for various general obligation bond issues. Levy per County TIF Golf Water .5 NHRST Int Rebate Net Levy 2011A 143,150.00 (143,150.00)0.00 2013 752,762.50 752,762.50 2015 582,050.00 (356,687.50)225,362.50 2017 271,152.50 (271,152.50)0.00 2019 3,490,393.47 (107,672.82) (2,028,030.75) (522,924.21)831,765.69 5,239,508.47 (356,687.50) (107,672.82) (2,442,333.25) (522,924.21) 0.00 1,809,890.69 1% L/C 5,291,903.55 1,827,989.60 2019 Debt Service Levy and Abatements Reflects impacts of 2019 Refunding Bond Issue 5 Monday, February 3, 2020 City Council Agenda 7. Consideration of a Recommendation from Staff to Authorize Reimbursement to Lake Forest Open Lands’ Association for Plantings in the Middlefork Savanna. (Approval by Motion) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: City Council authorization is requested to allow the use of funds received from the Chicago Bears to support tree planting on Lake Forest Open Lands’ Association property located east of the Milwaukee North Metra railroad tracks and west of Elawa Farm, generally east of the Chicago Bears’ Training Facility. BACKGROUND/DISCUSSION: In 2019, significant facility enhancements were completed at the Chicago Bears’ Halas Hall Facility. The facility is located on the west side of the railroad tracks, west of the Middlefork Savanna. As part of the enhancements, a large area on the Bears’ Campus was cleared for two new practice fields. Many of the trees removed were low quality and undesirable species however, a total of 2,156 inches of heritage trees were removed. Prior to any tree removal and later, at various times throughout the course of the project, City staff met with representatives of Lake Forest Open Lands Association and the Lake County Forest Preserves District to discuss adding trees on the east side of the rail road tracks to, over time, enhance the screening looking to the west from Elawa Farm and the surrounding area. As routinely happens for any project involving tree removal, replacement for quality tree inches removed is made through one or more of the following: on site plantings, a payment in lieu of on site plantings and other activities determined to enhance the overall natural environment. A multi-pronged replacement approach was used for the Bears project with replacement plantings both on and off the site.  780 tree inches were replanted around the perimeter of the cleared area, on the Bears’ property.  Invasive species were removed on approximately five acres of adjacent Forest Preserves District property outside of the Bears’ project area.  Wetlands and bioswales were enhanced beyond standard requirements.  Plantings occurred outside of the project area, on the Bears’ property, to screen other portions of the Bears’ Facility.  Reserve inches were banked to provide for infill plantings and replacement of trees and vegetation that fails to thrive as determined by semi-annual inspections to be conducted by the City’s Certified Arborist over a five year period after completion of the project.  A payment in lieu of on-site plantings in the amount of $61,400 was made to the City to support plantings off site on properties owned by the Forest Preserves District, Lake Forest Open Lands’ Association and the City. In January, 2019, the City Council approved a reimbursement of up to $20,000 to the Lake County Forest Preserves District for tree planting on the District’s property, east of the new practice fields. The second phase of the tree planting initiative involves Lake Forest Open Lands’ Association. Council approval is now requested to authorize a similar reimbursement to Open Lands for additional plantings in the area. The plantings are occurring in a coordinated fashion, in a manner that preserves and protects the open vistas across the 6 Monday, February 3, 2020 City Council Agenda prairie, while offering the opportunity, as the trees grow, for increased screening of the Bears’ facility and the railroad tracks. The reimbursement to Lake Forest Open Lands’ Association will only occur after satisfactory documentation of the cost of plant materials and labor is submitted to the City. Like the reimbursement already authorized for the Forest Preserves District, the reimbursement to Lake Forest Open Lands’ Association will be funded by the payment received from the Bears. After the plantings are completed by both the Forest Preserves District and Lake Forest Open Lands, the area will be re-evaluated and as appropriate, additional plantings in appropriate area will be considered using the remaining funds from the Bears’ payment in accordance with the City’s purchasing policies. BUDGET/FISCAL IMPACTS: Funds for reimbursement to Lake Forest Open Lands’ Association will be drawn from the payment in-lieu of on site plantings received from the Bears. This money is dedicated to funding replacement plantings. COUNCI L ACTION: If determined to be appropriate by the City Council, approve a motion authorizing reimbursement to Lake Forest Open Lands’ Association in an amount not to exceed $20,000 for plantings generally in the area west of Elawa Farm for the purpose of enhancing screening, over time, of views to the west. Reimbursement will be made only after documentation of expenses for plant material and labor are received, reviewed and approved by the City. 8. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: The following recommendation from the Zoning Board of Appeals is presented to the City Council for consideration as part of the Omnibus Agenda. BACKGROUND/DISCUSSION: 1078 Edgewood Road – The Zoning Board of Appeals recommended approval of a variance from the corner side yard setback to allow an infill addition connecting second story spaces in the residence and the garage. (Board vote: 6 - 0, approved) The Ordinance approving the petition as recommended by the Zoning Board of Appeals, with key exhibits attached, is included in the Council packet beginning on page 47. The Ordinance, complete with all exhibits, is available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance approving the petition in accordance with the Zoning Board of Appeals’ recommendation. COUNCIL ACTION: Approval of the eight (8) Omnibus items as presented 6. ORDINANCES 7 Monday, February 3, 2020 City Council Agenda 1. Consideration of a Recommendation from the Plan Commission in Support of Tentative and Final Approval of the Margaret M. and Hampton M. Swift Memorial Planned Preservation Subdivision and Approval of the Associated Special Use Permit. (If desired by the Council, waive first reading and grant final approval of the ordinance.) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: Consideration of a recommendation from the Plan Commission in support of approval of a plat of subdivision creating four lots on a 3.8 acre parcel in full conformance with the applicable zoning district. The property is located in an established neighborhood, west of Washington Road, between Walnut Road and Westminster. BACKGROUND/DISCUSSION: The Plan Commission considered the proposed subdivision at a public hearing held over the course of three months. Public testimony was presented in support of a conventional subdivision on the property, with lots configured in keeping with the character of the neighborhood. Each of the four lots as proposed exceed the minimum required lot size and all setbacks as reflected on the plat of subdivision meet, and in some cases exceed, the required setbacks in the R-3 District. Increased setbacks are proposed on Lots 2 and 3 to respect the existing topography on the site, preserve the character of the streetscape and protect significant and healthy trees. The property was previously the site of a single family home, located at the high point on the property. The Swift family lived in the home for many decades. The Swift heirs, over the course of several years, have considered how best to move the property forward. The proposed four lot subdivision provides new homes sites, within walking distance of the train station, library, Gorton Community Center, and near restaurants and stores in the Central Business District. To date, interest in the properties that will be created through the proposed subdivision has been significant. The Plan Commission’s discussion focused on lot configurations, setbacks, tree preservation, driveway placement, streetscape character, drainage and retaining, to the extent possible, the existing topography. The plat reflects increased setbacks and notes relating to the topics discussed. After deliberation, the Plan Commission voted 6 to 0 to recommend final approval of the proposed Margaret M. and Hampden M. Swift Memorial Subdivision and approval of the associated Special Use Permit to the City Council. The Plan Commission’s report and the approving Ordinance, with key exhibits attached, are included in the Council packet beginning on page 54. Findings in support of the resubdivision are detailed in the Ordinance. The Ordinance with the complete attachments is available for review in the Community Development Department. BUDGET/FISCAL IMPACTS: The proposed subdivision will generate impact fees for both the City and School District. Construction of four new homes will result in permit and service connection fees and property tax revenues. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of an Ordinance granting tentative and final approval of the Margaret M. and Hampton M. Swift Planned Preservation Subdivision and approval of the associated Special Use Permit as recommended by the Plan Commission. 8 Monday, February 3, 2020 City Council Agenda 2. Consideration of an Ordinance Amending Chapter 110 of the City Code Regarding Permits and Fees for Special Event and Commercial Filming Requests (First Reading) PRESENTED BY: Layla Werner, Administrative Intern (810-3677) PURPOSE AND ACTION REQUESTED: City staff is seeking approval of first reading of an Ordinance amending Chapter 110 of the Lake Forest City Code establishing permit standards and fees for commercial filming application and special event permit requests. BACKGROUND/DISCUSSION: The Office of the City Manager is responsible for providing general customer service and policy oversight of various permit and business license processes. One business process that has recently undergone a comprehensive review, which began in August of 2019, is the City’s Commercial Filming Policy. This policy outlines guidelines and requirements for conducting commercial filming activities within the community. To assist in the review of the policy, the Department established an internal work group consisting of members from various departments to investigate the Policy and permit process. This process is similar to the method used when the City adopted revisions to the Special Events Policy, and Administrative Directive, in 2016. Similarly, in 2016, when staff conducted a comprehensive review of the special events policy, the working group found that current commercial filming practices do not align with current policy within the City Code. The draft Ordinance reaffirms the City’s intent to require a permit, establish procedures and to adopt fees to regulate these requests can be found on page 72. The Ordinance requires that applicants must seek a City-issued permit for their requested activities, as well as, maintain compliance with procedures set forth by the City Manager. Current discussions regarding the existing commercial filming policy suggest moving toward a “tiered” permit model, similar to special events. An updated Administrative Directive will allow the City Manager’s office to establish different classes of permits based on the complexity of the request. For example, “Class A” filming requests that would require closure of streets, parking lots, or that would otherwise cause a substantial impact on public safety or access will require City Council approval, and would be subject to higher permit costs to cover the additional coordination and pre-approval efforts they require. The definitions for the classifications will be identified in the updated Directive. BUDGET/FISCAL IMPACT: City staff is proposing the addition of eight (8) separate fee changes for commercial filming permits, which consist of separate application, permit, and security deposit amounts using a tiered structure approach. Proposed fee changes for special events were previously considered as part of the fee schedule for FY2021, Ordinance 2019-47, approved in December 2019. The amount of commercial filming applications has steadily increased over the past five-year period. Over the past nine (9) months, five (5) commercial filming projects have taken place in the City. The current fee structure includes a $25 9 Monday, February 3, 2020 City Council Agenda application fee, and reimbursement of special city services (e.g. police/fire personnel, barricades, signage, etc.) that the City provides. Overall, City staff has found that filming operations are becoming more complex and impactful on both City resources and properties adjacent to where these activities take place. They often require an extensive review process in order to ensure activities remain compliant with both the Policy and general zoning regulations. Requests for the usage and access of public property, as well as, police and fire services in reviewing applications has increased. However, the current fee structure and increased amount of guidance to applicants is often greater than what the current fees charge for processing, reviewing, and coordinating commercial film applications. In a review of adjacent and regional municipalities found the current fees The City has implemented are well below market for applicable filming application and permit fees. To this end, the City proposes increasing the application fee, and establishing new permit fees based on three “classes” of filming requests. Proposed Fee Changes for Filming Permits CLASS APPLICATION COST PERMIT COST SECURITY DEPOSIT (REFUNDABLE) CLASS A $150 $475 $1,000 CLASS B $100 $375 $500 CLASS C $50 $125 No deposit required The application cost proposed is reflective of the amount of time, including meetings with applicants prior to application submittal and processing of the submittal requirements. The proposed permit costs are inclusive of administrative time spent on preparation for the filming event, as well as, additional meetings with impacted departmental staff members (e.g. police, fire, community development, streets, etc.) and the applicant. Staff calculated the proposed rates based on staffing and personnel costs for those involved in reviewing, and authorizing commercial filming permits. The flat application and permit cost rates, based on the classification of the filming activities proposed, are easier to administer and ensure for an equitable recovery of the City’s true costs. In conjunction with these fees, the City would still receive reimbursement for any additional City services provided to support the filming activity, which are addressed in the Administrative Directive. This cost is inclusive of any Police and Fire personnel that may be requested or required, which is not included in the application and permit costs as stated above. Based on research conducted by City staff, these fee adjustments are in line with other municipalities film fee structures and administrative policies. COUNCIL ACTION: Consideration of an Ordinance Amending Chapter 110 of the City Code Regarding Permits and Fees for Special Event and Commercial Filming Requests (First Reading) 7. OLD BUSINESS 10 Monday, February 3, 2020 City Council Agenda 8. NEW BUSINESS 9. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS 10. ADJOURNMENT A copy of the Decision Making Parameters can be found beginning on page 12 of this packet. Office of the City Manager January 29, 2020 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 11 ^Qtu^^ C^'NA<WA£BT-<^ ^.Scie^^t^wS^'X. §.. ^..,,.e-..^ f-l&ff"^ THE CITY OF LAKE FOREST DECISION-MAKING PARAMETERS FOR CITY COUNCIL, AND APPOINTED BOARDS & COMMISSIONS Adopted June 18, 2018 The City of Lake Forest Mission Statement: "Be the best-managed, fiscally-responsible and appealing community and promote a community spirit of trust, respect and citizen involvement. " The Lake Forest City Council, with the advice and recommendations of its appointed advisory Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy formulation and approval. Implementation of adopted strategy, policy, budgets, and other directives of Council is the responsibility of City Staff, led by the City Manager and Senior Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should address matters in a timely, deliberate, objective and process-driven manner, making decisions guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes, policies and procedures, and the following parameters: . Motions and votes should comprise what is in the best long-term interests of all Lake Forest citizens, measured in decades, being mindful of proven precedents and new precedents that may be created. . All points of view should be listened to and considered in making decisions with the long-term benefit to Lake Forest's general public welfare being the highest priority. . Fundmg decisions should support effectiveness and economy in providing services and programs, while mindful of the number ofcidzens benefittmg from such expenditures. . New initiatives should be quantified, qualified, and evaluated for their long-tenn merit and overall fiscal unpact and other consequences to the community. . Decision makers should be proactive and timely in addressing sto-ategic planning initiatives, external forces not under control of the City, and other opportunities and challenges to the community. Community trust in, and support of, government is fostered by maintaining the integrity of these decision-making parameters. The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an annual basis and shall be included on all agendas of the City Council and Boards and Commissions. 12 THE CITY OF LAKE FOREST ORDINANCE NO. 2020-_________ AN ORDINANCE APPROVING A FEE SCHEDULE FOR THE CITY OF LAKE FOREST WHEREAS, The City has established various fees and charges as part of its codes, ordinances, rules, regulations, and policies, which fees and charges are reviewed from time-to-time; and WHEREAS, the City Council has reviewed such fees and charges, and hereby determines that it is necessary to adjust certain existing fees and charges, and/or to establish formally other fees and charges; and WHEREAS, the City Council has determined that it is in the best interests of the City and its residents to adopt this Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO: Approval of Fee Schedule. The City Council hereby approves the fee schedule set forth in Exhibit A (“Fee Schedule”). To the extent any provision of any code, ordinance, regulation, rule, or policy of the City is 13 2 contrary to the Fee Schedule, such provision is hereby deemed amended so that the Fee Schedule shall control. Any fee or charge not otherwise listed on the Fee Schedule shall remain unchanged and in full force and effect. SECTION THREE: Effective Date of Fee Schedule. The fees and charges set forth on the Fee Schedule shall take effect as of the date noted on the Fee Schedule. SECTION FOUR: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _________________________, 2020 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2020 _____________________________ Mayor ATTEST: _______________________________ City Clerk 14 3 Exhibit A Schedule of Fees and Charges 15 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue 1. Public Works Water Utility Fees/Charges Turn Off Water Fee 51.064 Water 75 Turn Off Water Fee After Hours 51.064 Water 100 Turn On Water Fee 51.064 Water 75 Turn On Water Fee After Hours 51.064 Water 100 Water Main Taps:Water 1 Inch 51.030(b)Water 500 1-1/2 Inch 51.030(b)Water 1,000 2 Inch 51.030(b)Water 1,300 3,4,6 and 8 inch taps 51.030(b)Water 900 Water Meter Fees:Water 3/4 Inch 51.045(e)Water 470 1 Inch 51.045(e)Water 540 1-1/2 Inch 51.045(e)Water 910 2 Inch 51.045(e)Water 1,165 3 inch 51.045(e)Water 2,615 4 inch 51.045(e)Water 3,950 6 inch 51.045(e)Water 6,840 Water Meter Contractor Bond 51.015 Water 1,500 0 Plant Investment Fee - SF 52.15 Water 2,900 Multi-Family Dwelling - new structure 52.15 Water 2,652 Residential pools, sprinkler systems 52.15 Water 459 Nonresidential buildings - new structures and additions 52.15 Water 1.02/sq ft of entire Water interior area of the building Institutional buildings - new structure and additions 52.15 Water .94/sq ft of entire only if eligible for fed and state tax exempt status Water interior area of the building General Fees Sticker for Leaf/Grass Bags 50.016 General 1.00 per sticker Sanitation Special Pickup 50.039 ( c)General $ 40 per cubic yard White Goods 50.015 General 65 White Goods W/CFC 50.015 General 90 Monthly refuse collection fee 50.021 General 12.00 Per Month 55 Gallon Recycle Cart/Fee for extra cart only General 75 Exhibit A DRAFT - 2/3/20 City Council First Reading 1 of 18 16 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Licenses Scavengers - collects and disposes of multi-family and 50.055 1,500 per company commercial waste Scavengers - collects and disposes of residential and 50.055 750 per company commercial roll -offs Scavengers - collection and cleaning of portable toilets 50.055 200 per company 2. Community Development Water Utility Fees/Charges Water Service Inspection Fee N/A Water 50 Home Inspection Fee 51.065 Water 150 Home Inspection Fee - Re-Inspection 51.065 Water 50 Home Inspection Waiver 51.065 Water 25 General Fees Zoning Analysis 159.052 General 100 Building & Development Fees: Service Contracts: Lake Bluff N/A General Per Agreement Bannockburn N/A General $5,000 min. N/A & 50% over that Plan Review : Remodeling up to $12,000 150.145 General 55 $12,001 to $48,000 Remodeling 150.145 General 82 $48,001 - $120,000 Remodeling 150.145 General 138 over $120,000 Remodeling 150.145 General 230 Additional fee for plan reviews that require more than 2 hours 150.145 General $55 per additional hour New Construction - SFD 150.145 General 400 New Construction - 2FD 150.145 General 230/unit New Const. - Com. & Multi. Fam.150.145 $572+$50/ 3 or more units 150.145 1,000 Sq. Ft. Plan Re-Submittal Fee 150.145 General $ 140 per re-submittal Alterations to Approved Plans 150.145 General $ 140 + $55 per hour fee for reviews requiring more than 2 hours DRAFT - 2/3/20 City Council First Reading 2 of 18 17 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Building Scale Calculation Fees Single Family residence - first review N/A General 400 with completed Building Scale worksheet/detailed plans N/A General 200 Two-family dwelling N/A General $ 189 per unit with completed Building Scale worksheet/detailed plans N/A General 120 Additional reviews (for revised plans)N/A General 102 On-site inspection for an existing dwelling N/A General 102 Office meeting to discuss for building scale calculation N/A General 50 Building Scale Waiver Request N/A General 100 Building Review Board Fees Signs/Awnings/Landscaping/ Lighting/Fences N/A General 75 Two or more of above N/A General 125 Storefront Alterations N/A General 100 New Commercial building, school, hospital or multi-family building N/A General 700 per building Alterations or major additions to commercial buildings, schools, N/A General 323 hospitals or multi-family buildings - per building New multi-building projects - per building N/A General 850 + 175 for more than 4 buildings (per building) Satellite Dish N/A General 100 0 100.00% Changes to approved building materials N/A General 60 Demolition with replacement structure N/A General 2,230 Demolition partial and replacement addition N/A General 1,310 Demolition w/o Replacement Structure N/A General 1,310 New Residence on Vacant Property (building scale fee also)155.07 General 1,050 Additions & Alterations to Existing Residence (building scale fee also)155.07 General 500 Replacement/new single family home/duplex structure N/A General 1,310 Variance from Building Scale Ordinance N/A General 367 Revisions to Approved Plans N/A General 225 Historic Preservation Commission Fees Demolition (complete) and replacement structure 155.07 General 2,450 Demolition (partial) and replacement structure 155.07 General 1,529 Removal of less than 50%155.07 Replacement Structure, prior demolition N/A General 1,310 Demolition w/o Replacement Structure N/A General 1441 Changes to approved building materials 39.140 General 60 New Residence on Vacant Property (building scale fee also)155.07 General 1,050 Additions & Alterations to Existing Residence (building scale fee also)155.07 General 500 Revisions to Approved Plans 155.07 General 225 Variance from Building Scale Ordinance 155.07 General 367 DRAFT - 2/3/20 City Council First Reading 3 of 18 18 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Rescission of local landmark designation, amendment of 155.07 local landmark designation or historic map amendment 155.07 General 2,500 Signs/Awnings/Landscaping/ Lighting/Fences N/A General 75 Two or more of above N/A General 125 Storefront Alterations N/A General 100 New Commercial building, school, hospital or multi-family building N/A General 700 per building Alterations or major additions to commercial buildings, schools, N/A General 323 hospitals or multi-family buildings - per building New multi-building projects - per building N/A General 850 + 175 for more than 4 buildings (per building) Revisions to Approved Plans 39.140 General 225 Project Fees Red Tag , per violation, per day 150.005 General 300 Stop Work Order 150.005 General 750 Street Obstruction - first 30 lineal fee of public right-of-way 150.005 General 100 Re-Inspection all permits (failed/no show)150.005 General 175 Additional Inspections 150.005 General 50 Off Hour Inspections 150.005 General $50 administration fee plus per hour cost of inspector Tree fencing inspection fee N/A 135 Recording of Right-of-Way agreement 150.145 General 70 (up to 4 pages, $5 each addl page) for sprinkler system Construction Trailer Permit (Commercial Construction Sites only)150.145 General $100 per month Tree removal without permit 999.999 General $750 per inch Vegetation removal in protected area 999.999 General $750 per violation Recording of Plat of Subdivision General $75 plus Lake County Fee 100.00%150 Const. Codes Comm. Fees: Variances from Construction Code 150.110 General 250 Administrative Appeals 150.110 General 150 Material/Product Evaluation 150.110 General 350.00 Demolition Tax 150.110 Cap Imp/12,000 Afford Housing Zoning Board of Appeals Variations from Zoning Code 159.02 General 287 Administrative Appeals 159.02 General 150 Special Use Permit - Existing Developments 159.02 General 755 Legal Ad Publication (as required)159.02 General 65 DRAFT - 2/3/20 City Council First Reading 4 of 18 19 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Plan Commission Minor Subdivisions-Tentative Approval 2,3 or 4 lots 156.026(a)(3)General 2,184 payable at time of application Minor Subdivisions-Final Approval 156.026(a)(3)General 250+35/lot plus 156.026(a)(3)engineering and recording fees Major Subdivisions-Tentative Approval 5 or more lots 156.026(a)(3)General $3,822+35 for each 156.026(a)(3)General lot over 5 Major Subdivisions-Final approval paid prior to recording of plat 156.026(a)(3)General $400+35/ 156.026(a)(3)General plus $5/lot 156.026(a)(3)General over 10; + 156.026(a)(3)engineering and recording fees Planned Preservation Subd Special Use Permit plus minor/major subd fee 156.026(a)(3)General 2,500 Zoning Change 156.026(a)(3)General 3,328 Filing fee for all other developments 156.026(a)(3)General 788 Code Amendment 156.026(a)(3)General 3,328 Extension of Tentative Subdivision Plat Approval 156.026(a)(3)General 150 Administrative Property Line shift 156.026(a)(3)General 250 Legal Ad Publication (as required)156.026(a)(3)General 65 Special Use Permit 156.026(a)(3)General 1,035 Special Use Permit - Restaurant within 150' of Residential 156.026(a)(3)General 600 Permits Building Permits repair and maintenance under $6,000 150.145 General 40 Building Permits - $100,000 or less 150.145 General 1.5% of total construction 150.145 General (50 min) Building Permits - over $100,000 $100,001 - $200,000 150.145 General 2% of total construction $200,001 - $500,000 150.145 General $4,000 + 1% of total cc in excess of $200,000 $500,001 and above 150.145 General $7,000 + .5% of total cc in excess of $500,000 Underground storage tank removal General (single family and duplex)150.145 $150 per tank All other properties 150.145 General $250 per tank Hot work 150.145 General 100 Permit Extensions 150.145 General $150 administration fee plus 20% of the original 150.145 permit fee - 6 month extension Sign 150.145 General 1.5% construction cost 150.145 General 50 min Administration Demolition Approval - Life Safety/Nuisance 150.145 General 500 DRAFT - 2/3/20 City Council First Reading 5 of 18 20 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Driveway Permits: Driveway Resurfacing Permit (not required for sealcoating)150.145 General 50 Driveway Bond 150.485 General 250 Satellite Permit 150.145 General 100 Satellite dish 150.145 General 1.5% of cost, 50 min Plumbing /Electric/HVAC Irrigation Systems 150.145 General 2.00 per head 150.145 General $ 60 min Plumbing - base charge 150.145 General 60+$5.50/fix. Sanitary Sewer 150.145 General $50 min + 1.00/ft over 50 ft Storm Sewer 150.145 General $50 min + 1.00/ft over 50 ft Street Opening 98.056 50.00 Electrical 150.145 General $100, plus $1 per unit beyond 100 total units Electrical Service 150.145 General 75 Electric - motors 150.145 General $75 + .50 per horsepower HVAC Residential - New or replacement 1 or 2 units 150.145 General 52 Each additional unit 150.145 General 45 Duct work 150.145 General 52 Commercial New 150.145 General $52 per 1,500 150.145 General sq ft of floor area Commercial - replacement of existing units 150.145 General same as residential Purchase of Parking Space per Zoning Code 150.145 General to be set by City Council at the time 150.145 of approval based on market costs Elevators Elevator Inspection Fee 150.145 General Variable Elevator Permits - New elevators 150.145 General 65 Vending Licenses Health -Restaurant (20 or Less)113.03(d)(1)General 250 Health - Restaurant (21-99)113.03(d)(2)General 350 Health - Restaurant (100 + Seats)113.03(d)(3)General 600 Health - Itinerant Restaurant 113.03(d)(4)General 250 Health - Food Store 113.21(d)General 100.00 Health - Limited Food Store (selling candy)113.21(d)General 50.00 Food Vendor (delivery)113.21(d)General $150/Veh. Milk Vendor (delivery)113.21(d)General $100/Veh. Health - Milk Store 113.21(d)General 100 DRAFT - 2/3/20 City Council First Reading 6 of 18 21 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Ice Vending Machine per machine 95.061 General 110 Food Vending Machine per machine 113.21(d)General 55 Candy Vending Machine per machine 113.21(d)General 55 Pop/Soft drink Vending Machine per machine 113.21(d)General 55 Milk Vending Machine per machine 113.21(d)General 55 Tobacco vending machine per machine 135.136 General 50 Tobacco vending machine per machine 110.104 General 55 Amusement Machine per machine 110.104 General 110 HVAC Contractor 150.145 General 60 Electrical Contractor 150.145 General 60 Juke Box 110.083 General 25 Pool Table 112.095(b)(1)General 25 DVD Vending Machine License 110.005 General 110 Tree and Vegetation Removal Application Review Fee 99 General $40 Removal of Heritage Tree 99 General $ 40 per tree Removal of tree 10" DBH or larger within the streetscape preservation 99 General $ 40 per tree area, the front yard or the corner side yard 99 Removal of trees or vegetation from a Conservation Easement 99 General $ 35 per 1 1/2 acre site Removal of trees from a Tree Preservation or No Disturbance area 99 General $ 40 per tree Removal of trees or shrubs from any ravine or bluff 99 General $ 40 per 1 1/2 acre site Removal of trees or shrubs from a public right of way 99 General $ 40 per 1 1/2 acre site or other public property 99 Ash tree removals, dead or hazardous trees 99 General No Fee Bonds Permit Renewal - for projects with estimated construction 150.145 General 19% of permit fee costs of $200,000 or less refundable upon completion of project within one year Permit Renewal - for projects with estimated construction 150.145 General 21% of permit fee costs of more than $200,000 refundable upon completion of project within 18 months Street Opening Bond 98.058 General 500 Public Sanitary/Storm Sewer or Water Main Bond General 500 100.00%0 New Curb Cut and Temporary Curb Crossing General 500 100.00%0 Fire Protection Fees: Life Safety Plan Review Fee - New Constr/Addition 150.145 General $ 500 min or .05 s.f. includes all floors Life Safety Plan Review Fee - Remodel/Alteration 150.145 General $ 60 min or .05 sf includes all areas DRAFT - 2/3/20 City Council First Reading 7 of 18 22 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Fire Suppression Systems (Plan review and 2 inspections) Single Family/Duplex Residential New 150.145 General $120 or .05 per s.f whichever is greater Addition/Alteration 150.145 General $60 or .05 per s.f for scope of work area 150.145 whichever is greater Commercial/Multi Family New 150.145 General $500 or .05 per s.f. whichever is greater Addition/Alteration 150.145 General $250 or .05 s.f. for scope of work area whichever is greater Specialized Suppression (FM 200, clean agent)150.145 General $150 per system ( in addition to above fees for the overall system) Stand pipe riser 150.145 General 100 Hood and Duct Extinguishing System - New 150.145 General $300 per system Hood and Duct Extinguishing System - Alteration 150.145 General $100 per system Fire Alarms Single Family/Duplex Residential 150.145 General $75 or .05 per s.f. whichever is greater Commercial/Multi Family - New General $500 or .05 per s.f. whichever is greater Commercial/Multi Family - Addition/Alteration 150.145 General $75 or .05 per s.f. whichever is greater Inspections/Tests Annual & New Underground Flush test 150.145 Water $75 + cost per gallon of water, at current rate as 150.145 established by the City Council, based on pipe size Annual & New Fire Pump Test 150.145 Water $175 + cost per gallon of water, at current rate as 150.145 established by the City Council, based on pump size Small Wireless Facilities Application for Collocation - Installation of facility General $650 Application for Collocation - Installation of multiple facilities General $350 per facility Application for installation of new utility pole or support structure General $1,000 Annual recurring rate for collocations on a City utility pole located in the right-of-way. (* Or the City's actual, direct, and reasonable costs related to the wireless provider's use of space on the City utility pole)General *$200 DRAFT - 2/3/20 City Council First Reading 8 of 18 23 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Other Alternative Letter of Credit Review 150.145 General $100 per review Conditional Certificate of Occupancy - Landscape only due to season (single family and duplex)150.145 General $300 per unit Conditional Certificate of Occupancy (single family and duplex)150.145 General 550 Conditional Certificate of Occupancy (multi-family and commercial)150.145 General $25 per square foot, whichever is greater, to a maximum of $2,000 3. Finance Water Utility Fees/Charges Water Sales/1,000 Gallons Effective with Water Bills mailed on or after May 1, 2020 Lake Forest Residential - to 10,000 Gallons per Quarter 51.061(a)Water 4.60 4.50 -2.17% Lake Forest Residential - 10,001 to 60,000 Gallons per Quarter 51.061(a)Water 5.90 6.10 3.39% Lake Forest Residential - over 60,000 Gallons per Quarter 51.061(a)Water 6.30 6.55 3.97% Lake Forest All Other Users 51.061(a)Water 6.10 6.30 3.28% Del Mar Woods 51.061(a)Water 8.35 8.65 3.59% Other Non resident users 51.061(a)Water 8.35 8.65 3.59% Sewer Charge/1,000 Gallons (winter usage)51.061(a)Water 1.16 Customer Charge - Water (Inside) 5/8" to 1.5" meter 51.061(b)Water $43/quarter $50/quarter 16.28% 2" to 4" meter 51.061(b)Water $170/quarter $195/quarter 14.71% 6" and above meter 51.061(b)Water $800/quarter $875/quarter 9.38% Benefit Access Program Discount - must renew annually N\A Water Customer Charge - Water (Outside) 5/8" to 1.5" meter 51.062(b)Water $55/quarter $70/quarter 27.27% 2" to 4" meter 51.062(b)Water $190/quarter $225/quarter 18.42% 6" and above meter 51.062(b)Water $850/quarter $950/quarter 11.76% Customer Charge - Sewer 5/8" to 1.5" meter 52.15€(1)Water $5/quarter 2" to 4" meter 52.15€(1)Water $20/quarter 6" and above meter 52.15€(1)Water $100/quarter Beach Parking Fee Beach Parking Temporary (R)73.45 General 85 Temporary (NR)73.45 General 910 DRAFT - 2/3/20 City Council First Reading 9 of 18 24 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Parking Permits Resident-Full Year 73.27(c)(7)Parking 313 Resident-Monthly 73.27(c)(7)Parking 30/Month Resident - Unlimited 73.27(c)(7)Parking 1,000 Employer Purchased-Full Yr. 73.27(c)(7)Parking 180 Employer Purchased-Monthly 73.27(c)(7)Parking 20/Month Non-Resident-Full Year 73.27(c)(7)Parking 700 Non-Resident - Monthly 73.27(c)(7)Parking 60/Monthly An envelope of 10 tokens N\A Parking 25 Daily Parking Fee-Telegraph 73.27(c)(7)Parking 3 Daily Parking Fee-All Other 73.27(c)(7)Parking 3 Licenses Car and Lt Truck 74.179(b)General 85 Heavy Truck (8,000+ lbs.)74.179(b)General 110 Motorcycles 74.179(b)General 45 Senior Citizen 65 and over N/A General no discount Transfers 74.184 & 185 General 5 Penalties 74.179(b)General 50% Dog License 91.032 General 10 Cat License 91.032 General 10 Auto Dealer License 74.183 General 50+20/Veh Disabled vehicle sticker (Benefit Access Program)N/A General 45 Real Estate Transfer Tax 39.155(b)Cap Imp $4.00 per $1,000 Non-sufficient funds Fee 10.99 General 25 Credit Card Service Fees Daily Parking 73.27(c)(7)General $.25 per transaction Development Related Fees N/A General 2.95% (Minimum $1.95) Cemetery Related Fees N/A Cemetery 2.95% (Minimum $1.95)100.00%Pass-through Public Safety Pension Fee Residential Utility Accounts N/A General $20 per Quarter All Other Utility Accounts (exclude irrigation only services)N/A General $70 per Quarter DRAFT - 2/3/20 City Council First Reading 10 of 18 25 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue 4. Parks and Recreation Golf Course Fees/Charges: Seasonal Fees-Resident: effective January 1, 2020 Class A -Adult Single 97.051 DPG 1475 1480 0.34%2475 Class B -Adult Combo 97.051 DPG 2500 Class D -Junior 97.051 DPG 675 Class F - Senior Citizen 97.051 DPG 865 880 1.73%2785 Seasonal Fees (Non-Resident) effective January 1, 2020 Class A -Adult Single 97.051 DPG 1,850 Class B -Adult Combo 97.051 DPG 2,500 Class D -Junior 97.051 DPG 675 Class F - Senior Citizen 97.051 DPG 1,100 Daily Fees-Resident: effective January 1, 2020 Weekday-9 97.051 DPG 35 36 2.86%15268 Weekday-18 97.051 DPG 48 49 2.08%2601 Weekend 9 97.051 DPG 40 41 2.50%7813 Weekend -18 97.051 DPG 61 62 1.64%1784 Electric Golf Carts: effective January 1, 2020 9 Holes Single Rider 97.052 DPG 13 14 7.69%11000 18 Holes Single Rider 97.052 DPG 20 Range Balls Small Bucket 97.051 DPG 6 . Medium Bucket 97.051 DPG 8 . Large Bucket 97.051 DPG 15 16 6.67%1120 Pull cart - 9 holes 97.051 DPG 6 Pull cart - 18 hoes 97.051 DPG 8 USGA Handicap Fees - Members 97.051 DPG 40 Permanent Tee Time - Weekend 97.051 DPG 300 Locker - 18 inch 97.051 DPG 135 140 3.70%600 Locker - 12 inch 97.051 DPG 120 125 4.17%240 Park Fees Park Picnic Permits 0 - 149 People N/A Parks/Rec 100 150 or more People N/A Parks/Rec 150 Picnic Tables Parks/Rec 25 per table Grills Parks/Rec 85 per grill DRAFT - 2/3/20 City Council First Reading 11 of 18 26 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Cemetery Fees Issuance of Deeds 93.45 Cemetery .50 per deed Boating and Beach Fees - effective February 1, 2020 Watercraft Ramp/Sailboat Permits-Recreation Watercraft Ramp (R)97.066 Parks/Rec 517 Watercraft Ramp 2nd boat/ half season 97.066 Parks/Rec 259 Watercraft Ramp (R) (Sen.) 97.066 Parks/Rec 413 Watercraft Ramp (R) (Sen) 2nd boat/ half season 97.066 Parks/Rec 208 Watercraft Ramp (NR) 97.066 Parks/Rec 1034 Year round compound storage Resident 97.066 Parks/Rec 2291 Year round compound storage Resident senior 97.066 Parks/Rec 1832 Year round compound storage non-resident 97.066 Parks/Rec 3437 Seasonal compound storage Resident 97.066 Parks/Rec 1551 Seasonal compound storage Resident Senior 97.066 Parks/Rec 1241 Seasonal compound storage Non-resident 97.066 Parks/Rec 2324 Year round watercraft rack storage resident 97.066 Parks/Rec 626 Year round watercraft rack storage resident senior 97.066 Parks/Rec 502 Year round watercraft rack storage non-resident 97.066 Parks/Rec 626 Seasonal watercraft rack storage resident 97.066 Parks/Rec 366 Seasonal watercraft rack storage resident senior 97.066 Parks/Rec 292 Seasonal watercraft rack storage non-resident 97.066 Parks/Rec 366 Year round watercraft sand storage resident 97.066 Parks/Rec 775 Year round watercraft sand storage resident senior 97.066 Parks/Rec 620 Year round watercraft sand storage non-resident 97.066 Parks/Rec 1162 Seasonal watercraft sand storage resident 97.066 Parks/Rec 475 Seasonal watercraft sand storage resident senior 97.066 Parks/Rec 380 Seasonal watercraft sand storage non-resident 97.066 Parks/Rec 713 South Beach Parking Permit (R)97.066 Parks/Rec 151 South Beach Parking Permit (R) (Sen.)97.066 Parks/Rec 119 South Beach Parking Permit (NR)97.066 Parks/Rec 910 South Beach Parking Permit Employee/Retiree 97.066 Parks/Rec 100 Extra vehicle decal resident - center isle 97.066 Parks/Rec 138 Extra vehicle decal senior - center isle 97.066 Parks/Rec 110 Extra vehicle decal nonresident - center isle 97.066 Parks/Rec 208 Daily Boat Launch resident 97.066 Parks/Rec 40 Daily Boat Launch nonresident 97.066 Parks/Rec 65 Resident Guest Daily Parking Pass, limit 5 per season 97.066 Parks/Rec 10 Nanny Parking Pass 97.066 Parks/Rec 85 Senior Caregiver Parking Pass 97.066 Parks/Rec 85 Non resident beach fee, weekends and holidays 97.069 Parks/Rec 15 DRAFT - 2/3/20 City Council First Reading 12 of 18 27 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Fitness Center Fees - effective May 1, 2020 Fitness Center Membership Fees Individual resident rate N/A Parks/Rec 420 444 5.71%4,416 Individual resident rate - 1 months N/A Parks/Rec 42 45 7.14%51 Individual non-resident rate N/A Parks/Rec 528 552 4.55%24 Individual non-resident rate - 1 months N/A Parks/Rec 53 55 3.77%0 Couple resident rate N/A Parks/Rec 744 780 4.84%2,520 Couple resident rate - 1 month N/A Parks/Rec 74 78 5.41%20 Couple non-resident rate N/A Parks/Rec 888 936 5.41%48 Couple non-resident rate - 1 months N/A Parks/Rec 89 93 4.49%0 Family resident rate N/A Parks/Rec 972 1020 4.94%1,536 Family resident rate - 1 months N/A Parks/Rec 97 102 5.15%20 Family non-resident rate N/A Parks/Rec 1164 1224 5.15%0 Family non-resident rate - 1 months N/A Parks/Rec 116 123 6.03%0 Senior resident rate N/A Parks/Rec 324 336 3.70%996 Senior resident rate - 1 months N/A Parks/Rec 32 34 6.25%18 Senior non-resident rate N/A Parks/Rec 384 408 6.25%24 Senior non-resident rate - 1 months N/A Parks/Rec 38 41 7.89%0 Senior couple resident rate N/A Parks/Rec 540 564 4.44%888 Senior couple resident rate - 1 months N/A Parks/Rec 54 57 5.56%12 Senior couple non-resident rate N/A Parks/Rec 660 684 3.64%48 Senior couple non-resident rate - 1 months N/A Parks/Rec 66 68 3.03%0 Student resident rate N/A Parks/Rec 324 336 3.70%216 Student resident rate - 1 month N/A Parks/Rec 32 34 6.25%18 Student non-resident rate N/A Parks/Rec 384 408 6.25%0 Student non-resident rate - 1 month N/A Parks/Rec 38 41 7.89%0 Matinee resident rate N/A Parks/Rec 228 240 5.26%1,056 Matinee resident rate - 1 month N/A Parks/Rec 23 24 4.35%2 Matinee non-resident rate N/A Parks/Rec 276 288 4.35%60 Matinee non-resident rate - 1 month N/A Parks/Rec 28 0.00% All-inclusive - member - effective December 6, 2012 N/A Parks/Rec 324 337 4.01%819 All-inclusive - non-member - effective December 6, 2012 N/A Parks/Rec 720 749 4.03%0 5. OCM General Fees & Charges: Birth certificates (January 1, 2010)5.36 General $10 first/$4 additional Death certificates (January 1, 2013)5.36 General $14 first/$6 additional On-line data entry fee by city staff ( January 1, 2010)N/A General 10 Solicitor/Peddler Permit Original Application 117.01(b)General $40 55 37.50%500 Solicitor/Peddler Permit Renewal 117.40 General $30 40 33.33%300 Electric Car N/A General $1 per Hour DRAFT - 2/3/20 City Council First Reading 13 of 18 28 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Special Event Fees Application Fee 10.13 General $50 Application Fee - Late Fee 10.13 General 50% of fee per 30 days Escrow Deposit - Special Events 10.13 General $500 Police Officer hourly rate 10.13 General 86 88 2.33%460 Firefighter/Paramedic hourly rate 10.13 General 85 Police and Fire Vehicle 10.13 General $110 Public Works hourly rate 10.13 General 67 69 2.99%120 Parks hourly rate 10.13 Parks/Rec.67 69 2.99%120 A-Frame Barricades 98.011 General $5 Barricades 1 - 10 98.011 General $40 Parking Cones 98.011 General $1 Bleacher keep in park 10.13 General 50 Bleacher move to another location 10.13 General 195 Litter Barrels 1 - 6 10.13 General 16 14 -12.50%-150 Picnic Tables 1 - 6 10.13 General 32 Grills 10.13 General 195 Licenses Raffle License 110.150 General 25 40 60.00%60 Tobacco License 135.138(f)General 500 Landscape License (March 1 to Feb 28)110.217 General 100 Penalties - Landscape License Applications after June 1 110.217 General 25 Auctioneers License 110.026 General $5 Daily & $1.00 per employee Factories and Slaughterhouses 110.047 General $500 Mobile Auto Service 110.200 General $50 per unit Athletic Contests 112.0029B)General $50 per day Bowling Alley 112.025 General $10 per lane per year Circuses 112.041 General $100 per day circus conducted Circuses - Side Show 112.042 General $50 per day circus conducted Motion Pictures - Establishment capacity 500 or more persons 112.075 General .50 per seat Public Dances 112.112 General $500 Theatrical Performances - less than 500 persons 112.126 General $100 Theatrical Performances - more than 500 persons 112.126 General $150 Theatrical Performance not covered by 112.126 112.127 General $25 per day Junk Yard or Junk Shop 114.22 General $75 Junk Dealer collected by vehicle 114.23 General $20 per vehicle Pawnbroker 116.03 General 100 Expressmen and Draymen 118.156 General 25 Alcoholic and Beverages: Class A-1 111.036 General 2,700 Class A-2 111.036 General 1,500 Class A-3 111.036 General 275 DRAFT - 2/3/20 City Council First Reading 14 of 18 29 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Class A-4 111.036 General 500 Class B-1 111.036 General 2,500 Class C-1 111.036 General 2,600 Class C-2 111.036 General 3,000 Class C-3 111.036 General 800 Class D-1 111.036 General 2,500 Class E-1 111.036 General 3,000 Class F-1 111.036 General 100 Class F-2 111.036 General 100 for each 24 hour period or any part thereof: $50 not for profit with proof of 501 ( c)3 status Class F-3 111.036 General 75 for each 24 hour period or any part thereof: $50 not for profit with proof of 501 ( c)3 status Class F-4 111.036 General 500 per vendor for the duration of the sporting event Class F-5 111.036 General 1,100 Class F-6 111.036 General 600 Class G-1 111.036 General 200 Class G-2 111.036 General 600 Class H-1 111.036 General 600 Class H-2 111.036 General 1,100 Class I-1 111.036 General None Class I-2 111.036 General 1,500 Class I-3 111.036 General 100 Class J 111.036 General 500 Class K 111.036 General $40/each 7 day license period Annual Renewal 111.036 General 150 renewal existing or change in owners or officers Application Fee 111.043 General 300 new license Application for Change in Owners or Officers 111.043 General 100 Liquor License Penalty Fee 111.036 General 25 Impact Fees Library 150.023 Library see ordinance Fire and Emergency Services 150.023 General see ordinance Park Site 150.023 PPL see ordinance Park Development 150.023 PPL see ordinance Police 150.023 General see ordinance Public Works 150.023 General see ordinance School District 67 (information only)150.023 pay School see ordinance High School District 115 (information only)150.023 pay School see ordinance DRAFT - 2/3/20 City Council First Reading 15 of 18 30 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue 6. Police Fines & Penalties: Overtime Parking - Lot 73.99 General 25/75/125 Improper Parking - Lot 73.99 General 25/75/125 Parking in Prohibited Area- Lot 73.99 General 25/75/125 Overtime Parking - Other 73.99 General 25/75/125 Improper Parking - Other 73.99 General 25/75/125 Parking in Prohibited Area- Other 73.99 General 25/75/125 Parking at Boat Ramp 73.46 General 125/250/350 No Vehicle License 74.179 General 75/100/125 No parking east of Sheridan Road 73.99 General 125/250/350 No Animal License 91.032 General 15/25/50 Dog-At-Large 91.050 General 40/55/70 Code Violations Variable General variable Motor Code Violations Variable General variable Dog Barking 91.004 General 15/25/50 Dog Impound 91.014 General 15 Leaf Burning 94.2 General 100 Handicapped Parking 73.21 General 250 Dog Public Nuisance 91.053 General 100/500/750 Burglar Alarm Fees 110.125 General 0/50/100/250 Vehicle Immobilization fee 73.50 General 100 E-911 Surcharge 39.181 E911 Fund 0.65 Copies of Accident Reports 71.032 General 5 FOIA copy fees >50 pages 33.3 General .15 per page Transient Merchant License 117.20(f)General 100.00 7. Fire General Fees & Charges: Ambulance-Resident ALS transport 94.51 General 812.10 Ambulance-Resident ALS2 transport 94.52 General 919.98 Ambulance-Resident BLS transport 94.53 General 704.07 Ambulance-Non Resident ALS transport 94.54 General 987.48 Ambulance- Non Resident ALS2 transport 94.55 General 1,088.92 Ambulance-Non Resident BLS transport 94.56 General 854.08 Ambulance - Mileage 94.58 General 7.27 per mile Fireworks Permit 94.5 General 200 Open Burn Permit 94.5 General 75 Bonfire Permit 94.5 General 100 Special Event Inspection 94.5 General 100 DRAFT - 2/3/20 City Council First Reading 16 of 18 31 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Tent Permit 94.5 General $100 or .05 per sq ft Fire Watch 94.5 General Overtime hourly Rate Annual Fire Pump Test 94.5 General/Water 10.00 Admin Fee + Water Usage Annual Inspections - 4th re-inspection 94.5 General 100 Annual Inspections - 5th re-inspection 94.5 General 200 Annual Inspections - 6th re-inspection 94.5 General 400 Inflatable amusement inspection 94.5 General 100 Carnival rides 94.5 General 200 Fire Alarm Fees 110.125 General 0/50/100/250 Level I Hazardous Substance Incident 41.01 General $250 per day during hazard substance incident occurs or removal activities Level II Hazardous Substance incident 41.01 General $500 per day during hazard substance incident occurs or removal activities Level III Hazardous Substance incident 41.01 General $1,000 per day during hazard substance incident occurs or removal activities Miscellaneous Materials Cost - Level I incident 41.01 General 50 Miscellaneous Materials Cost - Level II incident 41.01 General 100 Miscellaneous Materials Cost - Level III incident 41.01 General 500 Reimbursable Costs 41.01 General 100% of cost incurred 8. Engineering Sewer System Connection Fee Single Family Dwelling N/A 825 Two - family Dwelling N/A 825 per unit Multi-family Dwelling N/A 165 per population equiv 1,650 min Non-Residential Buildings N/A 165 per population equiv 1,650 min Institutional buildings with Fed and State tax exempt status N/A 825/connection Site Grading Site Grading - New construction N/A 640 If no grading, request may be submitted for a waiver of the requirement of N/A 240 grading plan Resubmittal N/A 165 Revisions to approved grading plans N/A 125 Erosion and sediment control measures N/A 240 100.00%7200 Site grading security (financial guarantee - refundable)N/A 3,000 per acre of development Floodplain Development Permit 1 & 2 FAMILY 355 100.00%1065 ALL OTHERS 530 100.00%0 DRAFT - 2/3/20 City Council First Reading 17 of 18 32 Add prior approved fees New Fee PROPOSED Change to fee FY2021 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2020 blank)CHANGE Revenue Water Shed Development Fee: Revised Fee Schedule General Fees Sediment and Erosion Control Only Single Family Residential Lot (See site grading ordinance)151.05 see ordinance Single Family Residential Lot (within regulatory floodplain)151.05 1040 Development (<10 acres)151.05 2400 Development ( ≥ 10 acres)151.05 3560 Minor Development Without detention 151.05 2120 With detention or Fee - in - lieu 151.05 3120 Major Development With detention or Fee-in-lieu 151.05 5400 Within regulatory floodplain ( < 10 acres)151.05 3280 Within regulatory floodplain (≥ 10 acres)151.05 8640 Wetland Fees Category I Wetland impacts less than or equal to 1 acre N/A 880 Category II Wetland impacts greater than 1 acre and less than 2 acres N/A 3640 Category III Wetland impacts greater or equal to 2 acres or impacts a HQAR N/A 4400 Category IV Wetland impacts involving either restoration, creation N/A 1440 or enhancement N/A 2760 Resubmittal fee N/A 347-2880 Earth Change Approval N/A 1720 Securities - financial guarantee refundable N/A 3,000 per acre of development Variances N/A 4240 Appeals N/A 1920 Flood Plain Analysis and Report N/A 35 Construction Engineering Standards Manual N/A 35 9. Senior Resources Membership Dues Residents of Lake Forest, Lake Bluff and unincorporated Lake Forest and Lake Bluff 97.087 Senior Resources $35 per person 97.087 $55 per family Outside of Lake Forest and Lake Bluff 97.087 Senior Resources $45 per person 97.087 $75 per family Circuit Breaker participants Lake Forest and Lake Bluff 97.087 Senior Resources $10 per person residents only 97.087 $15 per family Car and Bus rides 97.087 Senior Resources $3/fee each direction 97.087 $6 round trip Taxi subsidy- Lake Forest and Lake Bluff residents 97.087 Senior Resources 16 coupons/month living within the Lake Forest High School District for a value of $3/each DRAFT - 2/3/20 City Council First Reading 18 of 18 33 ^^o.y NAtfR /^£T ",^ fy, .scj E'(iTi--''eA;.io^- ?s, ^ . ^ %. 41Sli& / "^ ,^^^j^ ^ ^>-''b^gf ^v / WHEREAS, on behalf of The City of Lake Forest, the City Council expresses its profound sadness at the passing of Vincent P. Dolan on January 22, 2020; and WHEREAS, Vincent "Vinnie" Dolan was a dedicated and valued Lake Forester, quiedy and humbly serving his community in elected, appointed and volunteer positions; and WHEREAS, Vinnie was especially committed to the American Legion McKinlock Post 264 for nearly 20 years, annually organizing and mnning the Lake Forest Day Parade as well as working closely with City staff on Lake Forest Day celebrations; and WHEREAS, Vinnie was an active member of St. Pattick's Parish Council and a tenor in the choir; and WHEREAS, Vinnie served on the City's Zoning Board of Appeals from 1998-2002, during which times he was involved in discussions regarding issuing special use permits for building updates at the American Legion building (a project near and dear to his heart); the former Grove School and the establishment of the Grove Cultural Campus; the first expansion of the City's Water Treatinent Plant in 2000; a significant addidon to Cherokee School; a new club house at Knollwood Club; renovations of several dormitories on the Lake Forest College campus; discussions and decisions made involving numerous residential peddons; and WHEREAS, Vinnie was a devoted husband and caregiver for many years to his wifejeanne prior to her passing, and loving father ofKristen, Allison and Courtney, grandfather to Caidyn, Donovan, Quillane, Clayton, Maggie and Luke, sibling to Ellen and Michael; and WHEREAS, Vinnie was a very gracious, kind man who deeply loved his family, friends and Lake Forest; and WHEREAS, Vinnie Dolan's conttibudons to his community were many and he will truly be missed. NOW, THEREFORE, BE IT RESOLVED that the City CouncU of the City of Lake Forest in session on Febmary 3, 2020, hereby expresses its sincere sympathy to the members of the Dolan Family. BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and conveyed to the Dolan Family, with a copy to be included in the official minutes of the February 3, 2020 meeting of the Lake Forest City Council. George A. Pandaleon, Mayor 34 ^.°!,u^ (3" NAT'-:i_RA£ £T ^ fy" 5CIEr'EI--lfi A-M.OV- '^ ^ ^ ^ t^iff' J WHEREAS, RONALD "RON" W. BEHM was a dedicated and faithful public servant of The City of Lake Forest as City Engineer for 33 years, beginning March 25, 1957 until his retirement on March 25,1990;and WHEREAS, RON BEHM was Director of the Engineering Department as City Surveyor and Engineer, a position he held until his retirement; and WHEREAS, RON BEHM performed these duties with pride and commitment to excellence, leaving his mark on innumerable subdivisions throughout the City; and WHEREAS, RON BEHM was an avid golfer and regular at the Deer Path Golf Course for many years; and WHEREAS, the passing of RON BEHM on January 17, 2020 has taken away a highly regarded family member, public servant and friend; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest hereby express its deep regret and sincere sympathy to the members of the family of RON BEHM. BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and conveyed to the BEHM FAMILY, with a copy to be included in the official minutes of the Febmaty 3, 2020, meeting of the Lake Forest City Council. George A. Pandaleon, Mayor 35 ^0?^^^ .;?5-> ,.."._ '"6. C/ NA'!'CRAC£T "'..?> /-;;' sciEV^^e^o-^ 'v^ ^' ^^^.\ ^ ^ss^'-f^fTI^^' -^ 9 WHEREAS, BYRON PRAIS was a dedicated and faithful public servant of The City of Lake Forest for 28 years, beginning July 15,1966, until his retirement on February 28,1994;and VFHERRAS, BYRON PRAIS was began his career with the City as a Building Inspector and was named the BuUding and Zoning Department Director in 1977, a position he held until his retirement; and WHEREAS, BYRON PRA.IS performed these dudes with pride and commitment to excellence, being instmmental in the renovadon of many City biiildings over the years; and WVERRAS, BYRON PRAIS was always wiUing to lend his expertise in home improvements to anyone who needed help; and WVLEREAS, the passing of BYRON PRAIS on January 23, 2020 has taken away a highly regarded family member, public servant and friend; NO IF, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest hereby express its deep regtet and sincere sympathy to the members of the famUy of BYRON PRAIS. BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and conveyed to the PRAIS FAMILY, with a copy to be included in the official minutes of the Febmary 3, 2020, meeting of the Lake Forest City Council. George A. Pandaleon, Mayor 36 The City of Lake Forest CITY COUNCIL Proceedings of the Tuesday, January 21, 2020 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at pm, and the City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Pandaleon, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Preschlack, Alderman Goshgarian, Alderman Moreno and Alderman Buschmann. Absent: None CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all those present in the Chambers. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Pandaleon read the Resolution. A. Resolution of Sympathy for former Mayor Charles F. Clarke, Jr. Mrs. Clarke thanked the City Council and the Community for the outpouring of kind letters and cards. COUNCIL ACTION: Approval of the Resolution of Sympathy Alderman Rummel made a motion to approve the Resolution of Sympathy, seconded by Alderman Moreno. Motion carried unanimously by voice vote. Mayor Pandaleon read the Resolution. B. Resolution Recognizing the Chicago Bears 100th Season Brian McCaskey gave a brief history of the Chicago Bears’ homes, talked about recent improvements to the facility and reported that the Bears a glad to be back home. He reiterated the appreciation on behalf of the family and the organization to The City of Lake Forest. Photos were taken. COUNCIL ACTION: Approval of a Resolution Recognizing the Chicago Bears 100th Season Alderman Notz made a motion to approve the Resolution Recognizing the Chicago Bears 100th Season, seconded by Alderman Preschlack. Motion carried unanimously by voice vote. Mayor Pandaleon read the Resolution. C. Resolution Celebrating the 100th Anniversary of League of Women Voters Laurie Rose of the League of Women Voters gave a brief presentation of upcoming events. Photos were taken. COUNCIL ACTION: Approval of a Resolution Celebrating the 100th Anniversary of League of Women Voters Alderman Beidler made a motion to approve the Resolution Celebrating the 100th Anniversary of League of Women Voters, seconded by Alderman Moreno. Motion carried unanimously by voice vote. 37 Proceedings of the Tuesday, January 21, 2020 Regular City Council Meeting D. Establishment of a City Council Committee on Environmental Sustainability Mayor Pandaleon announced the establishment a new City Council Committee, the Environmental Sustainability Committee. He appointed Alderman Rummel as the Chairman with Aldermen Preschlack and Morris serving on the Committee. The Committee is specifically charged with considering the City’s existing policies as well as new policies as they relate to the environment, conservation and sustainability. COMMENTS BY CITY MANAGER City Manager Jason Wicha introduced Kevin Considine, President and CEO of Lake County Partners. He gave an overview of the Metra More new train status to date in the pilot program, noting that ridership is cyclical and that analysis will be done at the end of the program. He also reported on the business recruiting opportunities that the reverse commute continues to provide. The City Council had discussion on talent attracted to both Lake County and Lake Forest. A. Community Spotlight - Metra More o Kevin Considine, President and CEO of Lake County Partners City Manager Jason Wicha gave a brief report on the demolition of the former Pasquesi building at southeast corner of Everett and Waukegan Roads. COMMITTEE REPORTS FINANCE COMMITTEE 1. Distinguished Budget Presentation Award Finance Committee Chairman James Morris reported the award has been granted to the City for the Fourth consecutive year. The Distinguished Budget Presentation Award is the highest form of recognition in governmental budgeting, and its attainment is a significant accomplishment by a government and its management. Chairman Morris stated he is pleased to present this award to Elizabeth Holleb, Director of Finance and IT, for her efforts in coordinating the preparation of the annual budget and for all her leading the efforts. Photos were taken. 2. Approval of Ordinances Abating 2019 Tax Levies for Various G.O. Alternate Revenue Bond Issues (First Reading) Elizabeth Holleb, Finance Director reported that while the City Council generally sees these Ordinances in November or December, the City held off until the Bond refunding was completed. 38 Proceedings of the Tuesday, January 21, 2020 Regular City Council Meeting The following slide was part of the presentation. Ms. Holleb recapped the 17.665 million in refunding bonds with a saving of 1.2 million over the life of the Bonds. Mayor Pandaleon asked if anyone from the public would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Grant first reading of the Ordinances abating tax levies for various general obligation bond issues. Alderman Morris made a motion to grant reading of the Ordinances abating tax levies for various general obligation bond issues, seconded by Alderman Buschmann. The following voted “Aye”: Alderman Beidler, Morris, Notz, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the December 2, 2019 City Council Meeting Minutes 2. Approval of the Check Register for the Period of November 23 – December 27, 2019 3. Approval of GIS Consortium Service Provider Contract to MGP, Inc. in the not-to-exceed amount of $208,992 for calendar year 2020 4. Approval to amend the City of Lake Forest Pay Plan to Create an Executive Job Classification for a Director of Innovation and Technology and Authorize Compensation for the remainder of FY20 5. Approval to Purchase a Replacement Core Data Switch, Installation Services, and Maintenance with Sentinel Technologies in the amount of $95,258 6. Approval to Purchase Three Replacement Marked Police Vehicles Included in the FY2021 Capital Equipment Budget to the Suburban Purchasing Cooperative’s Low Bidder, Currie Motors, in the Amount of $104,430. Levy per County TIF Golf Water .5 NHRST Int Rebate Net Levy 2011A 143,150.00 (143,150.00)0.00 2013 752,762.50 752,762.50 2015 582,050.00 (356,687.50)225,362.50 2017 271,152.50 (271,152.50)0.00 2019 3,490,393.47 (107,672.82) (2,028,030.75) (522,924.21)831,765.69 5,239,508.47 (356,687.50) (107,672.82) (2,442,333.25) (522,924.21) 0.00 1,809,890.69 1% L/C 5,291,903.55 1,827,989.60 2019 Debt Service Levy and Abatements Reflects impacts of 2019 Refunding Bond Issue 39 Proceedings of the Tuesday, January 21, 2020 Regular City Council Meeting 7. Approval to Purchase a Cabinet Body to Install on a Streets Section Vehicle, from PB Loader Corporation in the Amount of $36,230, Included in the FY 2021 Capital Equipment Budget. 8. Award of Bids for the Replacement of Four Refuse Scooters for the Sanitation Section to Nielsen Enterprises in the Amount of $62,080 and Burris Equipment in the Amount of $26,078 Included in the FY2021 Capital Equipment Budget 9. Approval to Purchase a Chipper Body for the Forestry Section from PB Loader Corporation in the Amount of $27,897, Included in the FY 2021 Capital Equipment Budget. 10. Approval to Purchase Two Replacement Sand Pro Rakes for the Parks Section to Reinders, Inc. in the Amount of $39,846, Included in the FY 2021Capital Equipment Budget. 11. Approval to Purchase a Replacement 4WD Utility Cart for the Parks Section to Reinders, Inc. in the Amount of $28,072, Included in the FY 2021Capital Equipment Budget 12. Approval to Purchase a Replacement Groundsmaster Mower for the Parks Section to Reinders, Inc. in the Amount of $47,911, Included in the FY 2021 Capital Equipment Budget 13. Approval to Purchase Two Replacement Hooklifts, Two Dump Bodies, and a V-Box Salt Spreader for Two Water & Sewer Vehicles from PB Loader Corporation in the Amount of $118,505, Included in the FY 2021Capital Equipment Budget 14. Approval to Purchase a Replacement Bobcat 5600 Utility Work Machine for the Cemetery Section from Atlas Bobcat in the Amount of $54,445, Included in the FY 2021 Capital Equipment Budget 15. Approval to Purchase a Replacement Groundsmaster Mower for the Golf Course Section to Reinders, Inc. in the Amount of $29,351, Included in the FY 2021 Capital Equipment Budget 16. Approval of an Inflow & Infiltration Policy 17. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 18. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approval of the eighteen (18) Omnibus items as presented Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on items #4,5 and 16. Mayor Pandaleon asked again if any member of the Council would like to remove any item or take it separately. Hearing none, Mayor Pandaleon asked for a motion to approve the eighteen (18) Omnibus items as presented. Alderman Rummel made a motion to approve the eighteen Omnibus items as presented, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Beidler, Morris, Notz, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. 40 Proceedings of the Tuesday, January 21, 2020 Regular City Council Meeting ORDINANCES 1. Consideration to approve an Ordinance Amending Chapter 110, titled “Licenses and Miscellaneous” related to Raffles, to bring these sections into alignment with recent State of Illinois Legislation (First Reading and, if appropriate, final approval) Julie Tappendorf, City Attorney, gave a brief overview of the recent gaming expansion that included raffles. She reported the proposed changes clean up the language and bring the City’s raffles regulations in line with state statute. Substantive changes included modifying the eligibility to obtain a raffles license and to request wavier of bond requirement requiring City Council approval. Mayor Pandaleon asked if anyone from the public would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Consideration to approve an Ordinance Amending Chapter 110, titled “Licenses and Miscellaneous” related to Raffles, to bring these sections into alignment with recent State of Illinois legislation (First Reading and, if appropriate, final approval) Alderman Moreno made a motion to approve an Ordinance Amending Chapter 110, titled “Licenses and Miscellaneous” related to Raffles, to bring these sections into alignment with recent State of Illinois legislation (First Reading and, if appropriate, final approval), seconded by Alderman Preschlack. The following voted “Aye”: Alderman Beidler, Morris, Notz, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. 2. Consideration to approve an Ordinance Amending Chapter 110, titled “Licenses and Miscellaneous” related to Landscape License, to bring these sections into alignment with current practices (First Reading and, if appropriate, final approval) Julie Tappendorf, City Attorney, reported that staff recently discovered when it was updating the license procedures during the recent implementation of BS&A (ERP) that various elements of the City Code were not reflective of the City’s current practices in connection with landscape licenses. The proposed will give the City the right versus the obligation to maintain insurance certificates related to landscape license. The City Council had discussion on number of licenses issued and management of the list for Police enforcement, and resident use. Chief Walldorf discussed enforcement. Mayor Pandaleon asked if anyone from the public would like to comment. Laurie Rose asked the City Attorney if cleaning up the language lowered the City’s risk in anyway. Julie Tappendorf, City Attorney, replied that it is a better practice to have the right versus the obligation. Mayor Pandaleon asked again if anyone from the public would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Consideration to approve an Ordinance Amending Chapter 110, titled “Licenses and Miscellaneous” related to Landscape Licenses, to bring these sections into alignment with current practices (First Reading and, if appropriate, final approval) 41 Proceedings of the Tuesday, January 21, 2020 Regular City Council Meeting Alderman Beidler made a motion to approve an Ordinance Amending Chapter 110, titled “Licenses and Miscellaneous” related to Landscape Licenses, to bring these sections into alignment with current practices (First Reading and, if appropriate, final approval), seconded by Alderman Notz. The following voted “Aye”: Alderman Beidler, Morris, Notz, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. OLD BUSINESS Alderman Notz asked for an update on the IDOT agreement for RT 60. Michael Thomas director of Public Works reported that the City has a signed agreement and things are progressing. NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT There being no further business Mayor Pandaleon asked for a motion. Alderman Rummel made a motion to adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 8:37 pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 42 AN ORDINANCE ABATING THE TOTAL TAX BEING LEVIED IN 2019 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE 2011 GENERAL OBLIGATION SERIES 2011-A REFUNDING BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 6th day of September, 2011 authorize the issuance of General Obligation Series 2011-A Refunding Bonds in the amount of $2,415,000 for the purpose of currently refunding certain maturities of the City’s outstanding General Obligation Bonds, Series 1999, 2003C and 2003D and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the 2011 General Obligation Series 2011-A from sufficient revenues collected from the City owned waterworks and sewerage system; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied for the annual payment of the principal and interest on the 2011 General Obligation Series 2011- A Refunding Bond Issue due in the fiscal year commencing May 1, 2020, therefore the total levy of the tax provided in the original bond ordinance passed September 6, 2011, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate the total 2019 Tax Levy of $143,150 hitherto provided for and levied in the ordinance providing for the issuance of $2,415,000 General Obligation Series 2011-A Refunding Bonds of The City of Lake Forest, Lake County, Illinois passed September 6, 2011. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2020 _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2020 _________________________________ Mayor ATTEST: ______________________________ City Clerk 2011A 43 AN ORDINANCE ABATING A PORTION OF THE TAX BEING LEVIED IN 2019 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE GENERAL OBLIGATION BONDS, SERIES 2015 BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 3rd day of August, 2015 authorize the issuance of General Obligation Bonds, Series 2015 in the amount of $9,780,000 for the purpose of financing capital improvements and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the General Obligation Bonds, Series 2015 Bond Fund from sources other than property taxes; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the annual payment of the principal and interest on the General Obligation Bonds, Series 2015 due in fiscal year commencing May 1, 2020, therefore a portion of the levy of the tax provided in the original bond ordinance passed August 3, 2015, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a portion of the 2019 Tax Levy in the amount of $356,687.50 hitherto provided for and levied in the ordinance providing for the issuance of $9,780,000 General Obligation Bonds, Series 2015 of The City of Lake Forest, Lake County, Illinois passed August 3, 2015. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2020 _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2020 _________________________________ Mayor ATTEST: ______________________________ City Clerk 2015 44 AN ORDINANCE ABATING THE TOTAL TAX BEING LEVIED IN 2019 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE GENERAL OBLIGATION BONDS, SERIES 2017 BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 15th day of May 2017, authorize the issuance of General Obligation Bonds, Series 2017 in the amount of $9,295,000 for the purpose of financing capital improvements and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the General Obligation Bonds, Series 2017 Bond Fund from sufficient revenues collected from the City owned waterworks and sewerage system; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied for the annual payment of the principal and interest on the General Obligation Bonds, Series 2017 due in fiscal year commencing May 1, 2020, therefore the total levy of the tax provided in the original bond ordinance passed May 15, 2017, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate the total 2019 Tax Levy of $271,152.50 hitherto provided for and levied in the ordinance providing for the issuance of $9,295,000 General Obligation Bonds, Series 2017 of The City of Lake Forest, Lake County, Illinois passed May 15, 2017. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2020 _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2020 _________________________________ Mayor ATTEST: ______________________________ City Clerk 2017 45 AN ORDINANCE ABATING A PORTION OF THE TAX BEING LEVIED IN 2019 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE GENERAL OBLIGATION BONDS, SERIES 2019 REFUNDING BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 2nd day of December, 2019, authorize the issuance of General Obligation Refunding Bonds, Series 2019 in the amount of $17,665,000 for the purpose of refunding certain maturities of the City’s outstanding general obligation bonds, Series 2009, 2010B, 2010C and 2011B and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the applicable debt service funds from sources other than property taxes; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the annual payment of the principal and interest on the General Obligation Refunding Bonds, Series 2019 due in fiscal year commencing May 1, 2020, therefore a portion of the levy of the tax provided in the original bond ordinance passed December 2, 2019, a copy of which was filed in the Office of the County Clerk, is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a portion of the 2019 Tax Levy in the amount of $2,658,627.78 hitherto provided for and levied in the ordinance providing for the issuance of $17,665,000 General Obligation Bonds, Series 2019 of The City of Lake Forest, Lake County, Illinois passed December 2, 2019. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2020 _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2020 _________________________________ Mayor ATTEST: ______________________________ City Clerk 2019 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 THE CITY OF LAKE FOREST ORDINANCE NO. 2020-_ AN ORDINANCE AMENDING CHAPTER 110 OF THE LAKE FOREST CITY CODE REGARDING PERMITS FOR SPECIAL EVENTS AND COMIVIERCIAL FILMING Adopted by the City Council of the City of Lake Forest this _ day of 2020 Published in pamphlet form by direction and authority of The City of Lake Forest Lake County, Illinois this _ day of 2020 72 THE CITY OF LAKE FOREST ORDINANCE NO. 2020-_ AN ORDINANCE AMENDING CHAPTER 110 OF THE LAKE FOREST C\T^ CODE REGARDING PERMITS FOR SPECIAL EVENTS AND COMMERCIAL FILMING WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, the City may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and WHEREAS, special events such as parades, public assemblies, races, walk-a-thons, exhibits, shows, and similar activities involving a congregation or gathering of persons adds to the unique character of the City; and WHEREAS, the City's architectural history, scenic vistas, beautiful homes, neighborhoods, parks, and commercial spaces attract commercial digital and film recording such as documentaries, television and feature films, advertisements, and similar projects; WHEREAS, special events and commercial filming impose additional costs on the City necessitating the regulation and permitting of these activities; and NOW, THEREFORE, BE IT RESOLVED by the City Council of The City of Lake Forest, County of Lake, and State of Illinois, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO: Amendment. Chapter 110, entitled "Licenses and Miscellaneous Businesses," of Title Xl, entitled "Business Regulations," of the Lake Forest City Code is hereby amended by adding new Sections 110.230 through 110.232, in proper numerical order, regarding "Special Events," as follows: 73 §110.230 "SPECIAL EVENTS PERMIT REQUIRED. It shall be unlawful for any person to conduct a special event within the corporate limits of the City unless a permit has been issued pursuant to this Chapter § 110.231 POLICIES AND PROCEDURES. The City Manager will establish policies and procedures for special events and the issuance of special event permits. A copy of the approved policies and procedures will be available in the Office of the City Manager. The permittee must comply with all applicable policies and procedures in operating a special event in the City. §110.232 FEES. Before the issuance of any permit, the applicant must pay the applicable permit fee and all other applicable fees for the special event as set by the City's Annual Fee Ordinance." SECTION THREE: Amendment. Chapter 110, entitled "Licenses and Miscellaneous Businesses," of Title Xl, entitled "Business Regulations," of the Lake Forest City Code is hereby amended by adding new Sections 110.240 through 110.242, in proper numerical order, regarding "Commercial Filming," as follows: "COIVIMERCIAL FILMING §110.240 PERMIT REQUIRED. It shall be unlawful for any person to conduct commercial filming within the corporate limits of the City unless a permit has been issued pursuant to this Chapter. § 110.241 POLICIES AND PROCEDURES. The City Manager will establish policies and procedures for commercial filming and the'issuance of commercial film permits. A copy of the approved policies and procedures will be available in the Office of the City Manager. The permittee must comply with all applicable policies and procedures in conducting commercial filming in the City. §110.242 FEES. Before the issuance of any permit, the applicant must pay the applicable permit fee and all other applicable fees for the commercial filming activity as set by the City's Annual Fee Ordinance." 74 SECTION FOUR: Amendment. Exhibit A of Ordinance No. 2019 -.entitled "AN ORDINANCE APPROVING A FEE SCHEDULE FOR THE CITY OF LAKE FOREST" is hereby amended to modify the references to the special event fees, as follows (additions are bold and !, uciciiui 10 ai c >^ii uuii 5.0CM General Fees & Charges: * * * Special Event Fees A lication Fee A lication Fee - Late Fee Escrow Deposit - Special Events Police Officer hourl rate Firefi hter/Paramedic hourl rate Police and Fire Vehicle Public Works Hourl Rate Parks hour! rate A-Frame Barricades Barricades 1-10 Parkin Cones Bleacher kee in ark Bleacher move to another location Picnic Tables 1 - 6 Grills City Code Section 10.13-110.232 10.13- 110.232 4^-4^110.232 46-4^110.232 40-1^110.232 40^14110.232 4^4^110.232 40-4^110.232 98.011 98.011 98.011 40-^110.232 4^-4^110.232 4^+3110.232 464^110.232 4^-4^110.232 Fund General General 50% General General General General General Parks/Rec. General General General General General General General General Exhibit A of Ordinance No. 2019 - FY2020 $50 of fee per 30 days $500 86 85 $110 67 67 $5 $40 $1 50 195 16 32 195 entitled "AN ORDINANCE APPROVING A FEE SCHEDULE FOR THE CITY OF LAKE FOREST" is hereby amended to add new fees for commercial filming, as follows (additions are bold and underline, deletions are otruck through): Commercial Filmin Fees Cit Code Section Fund FY2020 CLASS A Film A lication 10.13-110.242 riNSERTl $150 75 110.242 110.242 10.13- 110.242 110.242 110.242 10.13-110.242 110.242 INSERT INSERT INSERT INSERT INSERT INSERT INSERT $475 $1.000 $100 $375 $500 $50 $125 CLASS A Film Permit CLASS A Securit De osit CLASS B Film A lication CLASS B Film Permit CLASS B Securit De osit CLASS C Film A lication CLASS C Film Permit SECTION SIX: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law Passed this _ day of ,2020. AYES: NAYS: ABSENT: ABSTAIN: Approved this _ day of .2020. Mayor ATTEST: City Clerk 76