CITY COUNCIL 2020/08/03 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, August 3, 2020 at 6:30 pm
REMOTE ACCESS MEETING
Please be advised that all of the City Council members will be remotely attending this Council
meeting by electronic means, in compliance with the recent amendments to the Open
Meetings Act. The Mayor of the City Council has determined that it is not prudent or practical
to conduct an in-person meeting due to the COVID-19 pandemic, and that it is not feasible
to have the City Council members or members of the public physically present at the
meeting due to the pandemic disaster.
The City will be providing members of the public with various opportunities to watch or attend
this meeting, as well as provide public comment at the meeting. For example, members of
the public can participate remotely in the meeting by following the public audience link
which will provide both video and audio means to attend the meeting.
Public audience link:
https://us02web.zoom.us/j/84187938728?pwd=MkFmeXVWTFZRL0FaRm12dmhORkozZz09
Password: 1861
Public Comment: 847-810-3643
Honorable Mayor, George Pandaleon
James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward
Jennifer Karras, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Donation from Friends of Lake Forest Parks & Recreation Foundation of a
Fire Rescue Boat
-Rick Amos, Friends of Lake Forest Parks & Recreation Foundation
-Ara Goshgarian, Alderman Third Ward
B. 2020-2021 Board and Commission Appointments and Reappointments
1
Monday, August 3, 2020 City Council Agenda
HISTORIC PRESERVATION COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Robin Petit Appoint 3
A copy of Volunteer Profile sheet begins on page 17.
COUNCIL ACTION: Approve the Mayors Appointment
C. Consideration of a Resolution in Support of Temporary Expanded Outdoor
Activity And Events Associated with Not-For-Profit Entities During the Covid-19
Pandemic (Approval by Motion)
PRESENTED BY:
Catherine Czerniak, Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: City Council is asked to consider a Resolution directing
staff to take various actions in support of local not-for-profit entities during the Covid-19
Pandemic.
BACKGROUND/DISCUSSION: Earlier this summer, the City Council passed a Resolution
directing the City Manager to take various actions to support the re-opening of local
businesses as the City moved into Phase 4 of the Restore Illinois re-opening plan. At that time,
the City Council asked that thought be given to how the City might offer support to not-for-
profit entities recognizing that they too have been impacted by the current health crisis and
the limitations placed on events and gatherings.
In recent conversations with representatives from some not-for-profit entities, opportunities for
the City to offer flexibility and support to these groups have been identified. The Resolution
included in the Council packet beginning on page 19 is intended to authorize the City
Manager to expeditiously approve small scale activities, events or displays that involve the
use of rights-of-way or other public property in creative ways that will allow not-for-profit
entities to maintain a presence in the community during this difficult time. The authorization
also provides for the waiver of special event fees and the provision of limited staff support
and resources.
In reality, the events and displays that may take place over the next few months are likely to
be limited. However, providing staff with the ability to respond quickly and creatively to any
not-for-profit entity that comes forward with an idea is a way for the City to support these
groups and help assure that they are able to continue to thrive.
The Resolution as presented authorizes the City Manager and City staff to respond quickly to
unique requests during this unprecedented time.
BUDGET/FISCAL IMPACTS: The budget impacts are expected to be negligible. Normally, the
City Council approves the waiver of special event fees for many not-for-profit events. The
authorization provided by the Resolution will approval of the waiver at the staff level for a
limited time period allowing the City to respond quickly in support of support small scale,
2
Monday, August 3, 2020 City Council Agenda
creative events that may be proposed with a short line. Costs related to staff support of these
events is also expected to be negligible.
COUNCIL ACTION: Consideration of a Resolution in support of Temporary Expanded Outdoor
Activity And Events Associated With Not For Profit Entities During the Covid-19 Pandemic.
2. COMMENTS BY CITY MANAGER
A. FY2021 Budget in Brief
- Elizabeth Holleb, Finance Director
B. Community Spotlight
- Gorton Community Center
-Amy Wagliardo, Executive Director
C. Community Spotlight
- Lake Forest Open Lands
-John Sentell, President
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL .
Members of the public can provide public comment by calling into the following number
during the meeting: 847-810-3643
4. COMMITTEE REPORTS
PENSION SUB COMMITTEE
A. Approval of a Pension Subcommittee Recommendation to Revise the City’s Pension
Funding Policy to Reduce the Interest Rate Assumption from 6.75% to 6.50% for the
City’s Police and Fire Pension Plans
PRESENTED BY: Finance Chairman, Alderman Morris
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: The Pension Subcommittee recommends City Council
approval of a revision to the City’s Pension Funding Policy defining the manner in which the
City funds long-term costs of pension benefits. The specific recommendation is to reduce the
interest rate assumption for the City’s police and fire pension plans from 6.75% to 6.50%.
BACKGROUND/DISCUSSION: The City of Lake Forest has been a leader in moving away from
the statutory guidelines for funding public safety pension costs in Illinois, which are not fiscally
prudent or sustainable. In December of 2016, the City began discussions with its independent
actuary regarding recommendations to address the projected increases in public safety
pension costs. An April 2017 Finance Committee meeting and June 2017 City Council
workshop provided opportunities to better understand the impact of actuarial assumptions
on both the current funding requirement and projected requirements over time. Another City
3
Monday, August 3, 2020 City Council Agenda
Council workshop was held in September 2017 during which a modeler was provided by the
actuary further demonstrating the impacts of current decisions. As a result of these meetings,
the City Council directed the City’s actuary to modify the mortality table, salary increase and
payroll growth assumptions for the 4/30/17 actuarial valuations of the police and fire pension
funds.
The City’s Pension Subcommittee continues to meet to address alternatives for the future such
as an open amortization period. On February 4, 2019, the pension subcommittee conducted
a joint meeting with the Police and Fire pension boards. At this meeting, it was
recommended that the City amend its Pension Funding Policy to incorporate the City’s intent
to phase in an open amortization period as a more fiscally sustainable model for public safety
pension funding. At its March 11, 2019 meeting, the City Council Finance Committee
concurred with this recommendation and on April 15, 2019, the City Council approved the
recommended revisions.
On August 5, 2019, the Pension Subcommittee met to review draft 4/30/19 actuarial
valuations for the police and fire pension plans. Actuary recommendations related to
mortality, demographic and salary increase assumptions were affirmed and consideration
given to reducing the interest rate assumption. The Pension Subcommittee recommended,
and the City Council approved, a revision to the Pension Funding policy to reduce the
interest rate assumption from 7.00% to 6.75% on September 3, 2019.
On July 20, the Pension Subcommittee met to review draft 4/30/20 actuarial valuations for
police and fire. Of particular concern was the fact that both pension plans fell considerably
short of the investment return assumption due to market conditions over the past several
months. Following are actual investment returns for the two plans as of April 30, 2020:
1-year 3-year avg 5-year avg 10-yr avg 15-year avg
Police .44% 4.32% 4.20% 5.95% 5.60%
Fire 2.57% 6.59% 5.94% 6.73% 6.06%
After considerable discussion, the Pension Subcommittee elected to reduce the interest rate
assumption to 6.50% and advised staff to proceed with finalizing the 4/30/20 actuarial
valuations. The interest rate assumption change requires amendment to the City’s Pension
Funding Policy.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 7/20/20
Approval of Pension Subcommittee
recommendation to transfer $500,000 to both
police and fire pension plans to offset
underperformance of investments in FY20.
Pension Subcommittee 7/20/20 Recommendation to reduce interest rate
assumption to 6.50%.
Pension Subcommittee 8/5/19
Recommendation to reduce interest rate
assumption and accept mortality table revisions
recommended by the City’s actuary
4
Monday, August 3, 2020 City Council Agenda
City Council 4/15/19 Approved revised Pension Funding Policy
Finance Committee 3/11/19 Discussed potential revisions to Pension Funding
Policy
Pension Subcommittee 2/4/19 Joint meeting with police and fire pension
boards
Finance Committee
and City Council 4/16/18 Approved revised Pension Funding Policy
Finance Committee 3/5/18 Discussed revisions to Pension Funding Policy
City Council 8/3/15 Approval of Pension Funding Policy
City Council 7/27/15 Discussed draft Pension Funding Policy
Finance Committee 4/20/15 Approved revisions to City’s Fiscal Policy
BUDGET/FISCAL IMPACT: The interest rate assumption change will result in an increase to
public safety pension costs for FY22 but better reflects historical experience and projections
for fixed income investments in the near term. A decision regarding the funding source for
public safety pension costs will be considered later in the fall as part of the 2020 tax levy
discussion.
COUNCIL ACTION: Approval of a Pension Subcommittee Recommendation to Revise the
City’s Pension Funding Policy to Reduce the Interest Rate Assumption from 6.75% to 6.50% for
Police and Fire Pension Plans (page 22).
ENVIROMENTAL SUSTAINABILITY COMMITTEE
A. Report on a Resolution for Community Solar Clearinghouse Solution Program
- Environmental Sustainability Committee Chairman, Alderman Rummel
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approve the Extension of the Mayor’s Declaration of a Local State of Emergency
until the next City Council Meeting
STAFF CONTACT, Jason Wicha, City Manager
PURPOSE AND ACTION REQUESTED: It is requested that the City Council extend the Declaration
to the next City Council meeting.
BACKGROUND/DISCUSSION: Over the past month, the U.S. Government and the State of
Illinois have issued multiple orders declaring a state of emergency over the country and the
State of Illinois in order to address the impact from the global pandemic from COVID-19. In
order to address the impact this pandemic has had on the City of Lake Forest, Mayor
5
Monday, August 3, 2020 City Council Agenda
Pandaleon exercised his authority to issue a Declaration of a Local State of Emergency on
Saturday, April 4, 2020. At the April 6, 2020 City Council meeting, the City Council extended
the Declaration to the next City Council meeting which was July 20, 2020.
In order to ensure that the emergency powers authorized by the local declaration remain in
effect where necessary, the Mayor is asking the City Council to further extend the Declaration
of a Local State of Emergency until the next City Council meeting that takes place after the
August 3, 2020.
REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 7/20/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 6/15/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 6/1/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 5/18/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council
5/4/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 4/20/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 4/6/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
4/4/2020 Mayor Pandaleon exercised his authority to issue a
Declaration of a Local State of Emergency
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Approve the extension of the Mayor’s Declaration of a Local State of
Emergency until the next City Council Meeting
2. Approval of the July 20, 2020 City Council Meeting Minutes
A copy of the minutes can be found beginning on page 25.
COUNCIL ACTION: Approval of the July 20, 2020 City Council Meeting Minutes.
3. Approval of the Check Register for the Period of June 27 to July 24, 2020
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice
6
Monday, August 3, 2020 City Council Agenda
payments which denotes the person to whom the warrant is payable. The warrant list detail
of invoice payments shall be presented for review to the Chairperson of the City Council
Finance Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City
Council shall, upon request to the City Manager or Director of Finance, receive a copy of the
warrant list detail as recommended by the Finance Committee Chairperson. The City
Council may approve the warrant list as so recommended by the Finance Committee
Chairperson by a concurrence of the majority of the City Council as recorded through a roll
call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
The subtotal designated “All other Funds” includes $142,041 in Special Recreation, $137,505 in
Water Capital and $462,128 in Self Insurance Fund expenses for the City’s medical and dental
plan.
COUNCIL ACTION: Approval of the Check Register for the Period of June 27 to July 24, 2020
4. Approval of a Resolution Amending the Authorized Signers for the Golf Course
Operating Bank Account
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of a resolution authorizing a
change in signers for the golf course operating account.
BACKGROUND/DISCUSSION: Pursuant to the management agreement between the City and
Kemper Sports Management (KSM) regarding operations of the Deerpath Golf Course, the
City is required to open a separate bank account to be utilized by KSM to deposit golf
Fund Invoice Payroll Total
101 General 435,374 1,606,515 2,041,889
501 Water & Sewer 121,867 187,388 309,256
220 Parks & Recreation 161,178 511,046 672,223
311 Capital Improvements 380,726 0 380,726
202 Motor Fuel Tax 408 0 408
230 Cemetery 17,206 33,620 50,826
210 Senior Resources 4,465 26,300 30,764
510 Deerpath Golf Course 10,791 3,170 13,961
601 Fleet 75,569 59,115 134,684
416 - 433 Debt Funds 0 0 0
248 Housing Trust 0 0 0
201 Park & Public Land 95,604 0 95,604
All other Funds 963,566 178,718 1,142,283
$2,266,754 $2,605,872 $4,872,625
Check Register for June 27 - July 24, 2020
7
Monday, August 3, 2020 City Council Agenda
revenues, pay operating expenses and transfer funds to support payroll obligations. The City
Council approved the establishment of this bank account and authorized signers on January
5, 2015. Due to changes in staffing at Kemper, Lake Forest Bank and Trust Company requires
a resolution be approved by the City Council to authorize a change in signers on the
account.
BUDGET/FISCAL IMPACT: N/A. There is no fiscal impact of this action.
COUNCIL ACTION: Approval of a Resolution Amending the Authorized Signers for the Golf
Course Operating Bank Account (page 30).
5. Approval of an Intergovernmental Agreement (IGA) with Lake County for the
COVID 19 Relief Fund
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests City Council approval of an
Intergovernmental Agreement (IGA) between the City and Lake County to allow for the
City’s participation in allocation of COVID 19 Relief Fund monies received by Lake County
pursuant to the Coronavirus Aid, Relief and Economic Security Act (CARES Act). Approval of
the IGA allows the City to participate in the COVID 19 Relief Fund established by the County
and receive reimbursement for eligible expenses incurred to address the Coronavirus
Pandemic.
BACKGROUND/DISCUSSION: The CARES Act was passed by Congress and signed into law on
March 27, 2020 in response to the catastrophic public health and economic impacts of the
Coronavirus Pandemic. The Act allocated more than $2 trillion in economic relief and
allowed for:
• direct economic impact payments,
• assistance for small businesses in the form of the Paycheck Protection Program,
• preservation of jobs in industries adversely impacted by the spread of COVID-19, and
• payments to State, Local, and Tribal governments through the Coronavirus Relief Fund
(CRF).
The CARES Act established a $150 billion Coronavirus Relief Fund to cover expenses that are
incurred due to the COVID 19 public health emergency, were unbudgeted as of March 27,
2020, and were incurred between March 1, 2020 and December 31, 2020. The US
Department of Treasury has published guidance and FAQs regarding the eligible use of these
funds.
The CARES Act set forth amounts to be paid to States, the District of Columbia, US Territories
and eligible units of local government based on population. A unit of local government was
eligible to receive a direct allocation from the CRF if it was a county or municipality with a
population exceeding 500,000. Lake County received a direct allocation of $121.5 million.
The Lake County Board formed the F&A Special Committee on COVID-19 Recovery that is
charged with making recommendations to the Lake County Board on distribution of the
funds. The most recent update on Lake County Forward is attached (page 32) for your
information, summarizing the allocations approved to date, which includes $9 million to
municipalities and $1 million to fire protection districts.
8
Monday, August 3, 2020 City Council Agenda
The $9m dedicated to municipalities has been initially allocated based on 2019 US Census
population estimates, resulting in allocation of $284,067 to the City of Lake Forest. The
Finance Department has coordinated City-wide efforts to compile the required
documentation for submittal to Lake County prior to the July 31 submittal deadline. To
receive funds from Lake County, the City must submit documentation of eligible expenses
AND an executed IGA setting forth the obligations of both Lake County and the City in
regards to the COVID 19 Relief Fund. A copy of the IGA can be found on page 34.
BUDGET/FISCAL IMPACT: Based on Lake County’s approved allocation of COVID 19 Relief
Funds as of July 17, 2020, the City is eligible for reimbursement of up to $284,067.
COUNCIL ACTION: Approval of an Intergovernmental Agreement (IGA) with Lake County for
the COVID 19 Relief Fund
6. Approval to Renew Agreement for Enterprise Resource Management System
Software Maintenance
STAFF CONTACT: Jim Shaw, Director of Innovation and Technology (847-810-3590)
PURPOSE AND ACTION REQUESTED: Staff requests approval to renew a one (1) year
agreement with Bellefeuil Szur & Associates (BS&A) software which includes maintenance
services and licensing.
BACKGROUND/DISCUSSION: BS&A has been providing The City of Lake Forest services for a
financial and land parcel management system since initial implementation in 2019. This
system is one of the largest software systems to support City operations. It encompasses
payroll, purchasing, general ledger, budget, utility billing, online utility billing payments,
accounts receivable, fixed assets, code enforcement, building permits, business licensing and
land management planning and zoning.
BUDGET/FISCAL IMPACT: On July 23, 2020 staff received the annual renewal quote from BS&A:
Per the initial agreement executed on 01/16/2018, annual license fees may be increased
according to the Consumer Price Index (CPI-U), or a maximum of 3%. The proposed renewal
fee is the same amount as the costs for FY2020. This service of support can only be provided
by BS&A.
Has City staff obtained competitive pricing for proposed goods/services? No
Per Administrative Directive 3-5, Section 9.1B – Sole Source
FY2021 Funding
Source Account Number Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
IT Operating 101-1315-415-43-37 $35,420 $34,388 Y
COUNCIL ACTION: Approval to Renew Agreement for Enterprise Resource Management
System Software Maintenance and Licensing
9
Monday, August 3, 2020 City Council Agenda
7. Approval of a Resolution of Appreciation for Retiring Member(s) of Boards and
Commissions as follows:
BOARD, COMMISSION OR COMMITTEE NAME OF MEMBERS(S)
HISTORIC PRESERVATION COMMISSION
Bill Redfield
A copy of the resolution can be found on page 40.
COUNCIL ACTION: Approve the Resolution
8. Acceptance of the Donation of a Fire Rescue Boat from the Friends of Lake Forest
Parks and Recreation Foundation
STAFF CONTACT: Sally Swarthout, Parks, Recreation, and
Forestry Director (847) 810-3942,
Kevin Cronin, Deputy Fire Chief (847-810-3865)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council accept the donation of a
2020 Boston Whaler 280 Justice Fire Rescue Boat (valued at approximately $200,000) from
the Friends of Lake Forest Parks and Recreation Foundation (The Foundation).
BACKGROUND/DISCUSSION: the Fire Department and the Park and Recreation Staff have
been involved in many rescues and searches on the waters of Lake Michigan over the course
of the last five years. These events have demonstrated that the City would benefit from
having specialized equipment to safely conduct these activities. After several rescues in
2019, The Friends of Lake Forest Parks and Recreation Foundation became aware of the need
for a Fire and Rescue boat to be housed at the lakefront facility. After several collaborative
meetings between City staff and foundation members, specific characteristics for the boat
and its equipment were identified by the parties. Research began and the Justice 280 was
chosen as the optimal boat for this particular set of activities. Once the boat was chosen, a
campaign to raise the money for the purchase of a Boston Whaler 280 Justice was initiated
through mailers and private conversations with specifically targeted potential donors.
BUDGET/FISCAL IMPACT: The gift is funded. Future maintenance costs will be the
responsibility of the City of Lake Forest
COUNCIL ACTION: Acceptance of the Donation of a Fire Rescue Boat from the Friends of
Lake Forest Parks and Recreation Foundation
9. Approval of a Resolution Supporting the Community Solar Clearinghouse Solution
(CS2) Program
STAFF CONTACT: Mike Strong, Assistant City Manager (810-3680)
10
Monday, August 3, 2020 City Council Agenda
PURPOSE AND ACTION REQUESTED: The Environmental Sustainability Committee and Staff
recommend expanding the City’s participation in the Community Solar Clearinghouse
Solution Program (“CS2”) to allow residents and small businesses access to community solar
subscriptions in Lake Forest.
BACKGROUND/DISCUSSION: The passage of the Future Energy Jobs Act (“FEJA”) in
December 2016 included enabling legislation for Community Solar. In short, Community Solar
allows electric utility customers to offset all or a portion of their electrical consumption with
electricity generated by shared solar resources located in their electric utility’s territory.
Community Solar is a simple alternative to rooftop solar, whereby individuals invest and install
solar panel infrastructure on a building to offset its electricity usage.
Through Community Solar, residential and small business utility customers can subscribe to a
portion of the electricity produced by an off-site solar installation – called a community solar
garden – and in return, ComEd provides them credits toward their electric bill. This can result
in a net decrease in the customer’s average monthly electricity bill. In July 2019, the City was
able to participate in the State’s first constructed Community Solar project in Illinois through its
participation in a program offered through the Metropolitan Mayors Caucus (“MMC”). The
Community Solar Clearinghouse Solution Program (“CS2”) provides a simplified procurement
process that allows access to community solar subscriptions to reduce net electric utility bills
for qualified municipal accounts.
Over the past several months, City staff has been investigating opportunities to offer residents
and small business customers access to community solar subscriptions so that they may
benefit from promoting renewable energy development and lower energy costs. During a
recent meeting of the North Shore Electricity Aggregation Consortium (“NSEAC”), the City
learned of an opportunity offered that expands the CS2 program affording access to
community solar subscriptions for residential and small business customers.
Background materials including a copy of a Resolution supporting the expansion of this
program is available beginning on page 41.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Environmental Sustainability
Committee
July 7, 2020 Reviewed and
Recommended Approval
Environmental Sustainability
Committee
June 10, 2020 Introduced and Discussed
BUDGET/FISCAL IMPACT: While the exact volume of subscriptions available to residents and
small businesses in Lake Forest will depend on how many other communities participate, the
City anticipates that subscriptions will be offered on a first-come-first-serve basis to those
interested.
Based on the terms of the Agreement with the MMC, interested customers would receive a
20% discount on the ComEd retail rate, which includes any monthly purchased energy
adjustment. The Agreement would allow each customer to terminate at any point with 30
days’ notice, penalty-free and will be allowed to transfer its subscription upon relocation, so
long as, the property remained in the ComEd territory.
11
Monday, August 3, 2020 City Council Agenda
The MMC has committed to providing a website portal where residents and small business
account holders could enroll in this program and will be providing customer support
throughout the subscription enrollment process.
Has City staff obtained competitive pricing for proposed goods/services? No
If no, indicate the specific exception or waiver requested:
Administrative Directive 3-5, Section 9.1B – Sole Source
COUNCIL ACTION: Approval of a Resolution Supporting the Community Solar Clearinghouse
Solution (CS2) Program
10. Approval to Purchase a Replacement Engine for Refuse Truck #183 to Cummins Re-
Con Engines in the Amount of $29,678
STAFF CONTACT: Jim Lockefeer, Public Works Management Analyst (810-3542)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council’s approval to purchase a
replacement engine for refuse truck #183 to Cummins Re-Con Engines in the amount of
$29,678.
BACKGROUND/DISCUSSION: Refuse truck #183 was placed into service in July, 2007. It
currently has accrued 121,286 miles and 21,294 operating hours. On Friday, July 17, refuse
truck was traveling northbound on Rte. 41 in route to the Zion landfill. While driving it
experienced a catastrophic engine failure. The number four connecting rod broke from the
piston and was still connected to crankshaft. The piston, as it was still rotating and connected,
broke through on both sides of the engine block and oil pan. The oil and broken parts were
thrown out of the bottom and both sides of the truck. Due to the extensive damage to all
internal components and the engine block itself, the engine is a total loss and not able to be
reconditioned.
Every engine produced by Cummins has very specific features and is programmed
specifically for the truck it will be used in and its application. The City’s Fleet Maintenance
staff provided Cummins the engine’s serial number and obtained a quote for its replacement.
Cummins engines are produced at their factory in Columbus, Indiana and if approved by
City Council, can be produced within one week. The City’s Fleet Maintenance Section will
remove the existing engine and install its replacement. Cummins Re-Con engines have a two
year, 100,000 mile warranty.
BUDGET/FISCAL IMPACT: Truck # 183 is used daily to collect refuse, yard waste, and at times,
recycling. It is also used on the weekends at the City’s Compost Center. For these reasons,
replacing truck #183’s engine and placing it back into service as soon as possible is extremely
important. Because all truck engines are specific to the truck they are being placed in, this
replacement Cummins engine must be built by Cummins. Therefore, bidding this engine
replacement is not an option.
Has competitive pricing been obtained for proposed goods/services? No
Exception: City of Lake Forest Purchasing Directive Section 6.1B – Sole Source Purchase
12
Monday, August 3, 2020 City Council Agenda
Below is a summary of Sanitation’s truck #183 expense:
FY2021 Funding Source Amount Budgeted Amount Requested Budgeted?
Y/N
Fleet Supplies & Parts $550,000 $29,678 Y
COUNCIL ACTION: Approval to Purchase a Replacement Engine for Refuse Truck # 183 to
Cummins Re-Con Engines in the Amount of $29,678
11. Award of Proposal in the Amount of $34,922 with a 10% or $3,492.00 Contingency for
a total amount of $38,414 to Riddiford Roofing for the Water Treatment Plant Roof
Repairs.
STAFF CONTACT: Jim Lockefeer, Public Works Management Analyst (810-3542)
PURPOSE AND ACTION REQUESTED: Staff request’s City Council approval to award the
proposal to complete the roof repairs listed in the RFP for the Water Plant Roof Repairs.
BACKGROUND/DISCUSSION: The Lake Forest Water Treatment Plant has three distinctive roof
levels with the 3rd floor roof having multiple sections. The City’s roof consultant, Illinois Roof
Consulting Associates (IRCA), has recommended that repairs be completed that were
identified in their 2014 and 2017 roof assessment reports. Staff investigated the possibility of
having these repairs completed during the 2017-2018 Filter Membrane Project. With the
installation of new chemical feed systems, several roof penetrations were installed and others
removed. Staff sought pricing to complete the identified roof repairs, as well as remove five
abandoned structures and replace five roof drains that were showing signs of failure, but not
yet leaking. After reviewing the proposal submitted by the project contractor, staff believed
they could attain a better price by managing the project in-house after the membrane
project was completed.
The five structures that need to be removed are in various states of deterioration. In order to
maintain the integrity of the equipment inside the plant and to achieve the full life of the
existing roof, these repairs need to be completed. In addition, it was observed at the time
that the five roof drain’s exposed asphalt material was bubbling up around the drain inlet.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 7/8/2020 Public Works CIP Project Status
BUDGET/FISCAL IMPACT: The Project followed the public RFP process. The invitation for
proposal was advertised in the Lake County News Sun. Six contractors attended the June 22,
2020 Mandatory Pre-Proposal Meeting and three contractors submitted proposals.
Has City staff obtained competitive pricing for proposed goods/services? Yes
On July 2, 2020, staff received the following three proposals to perform the roof repairs:
13
Monday, August 3, 2020 City Council Agenda
Company Name Proposal Amount
Riddiford Roofing $34,922.00
DCG Roofing $44,145.00
L. Marshall Roofing $44,500.00
Upon review of the received proposals, Staff recommends proceeding with the low proposal
submitted by Riddiford Roofing. Riddiford Roofing has completed projects at Rush Hospital,
Evanston High School ($2.0 million), Glenbrook North and South ($1.5 million) and many other
municipal and commercial facilities throughout Chicagoland.
Below is an estimated summary of Project budget:
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Water Fund Capital: 508-6003-477.77-04
$40,000.00 $38,414.00 Y
COUNCIL ACTION: Award of Proposal in the Amount of $34,922 with a 10% or $3,492.00
Contingency for a total amount of $38,414 to Riddiford Roofing for the Water Treatment Plant
Roof Repairs.
COUNCIL ACTION: Approval of the eleven (11) omnibus items as presented.
6. ORDINANCES
7. OLD BUSINESS
8. NEW BUSINESS
9. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
10. ADJOURNMENT
A copy of the Decision Making Parameters can be found beginning on page 16 of this
packet.
Office of the City Manager July 29, 2020
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
14
Monday, August 3, 2020 City Council Agenda
required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
15
^Qtu^^
C^'NA<WA£BT-<^
^.Scie^^t^wS^'X.
§.. ^..,,.e-..^
f-l&ff"^
THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
16
17
18
1
THE CITY OF LAKE FOREST
RESOLUTION NO. 2020-___
RESOLUTION IN SUPPORT OF TEMPORARY EXPANDED OUTDOOR ACTIVITY AND
EVENTS ASSOCIATED WITH NOT-FOR-PROFIT ENTITIES
DURING THE COVID-19 PANDEMIC
WHEREAS, The City of Lake Forest (the “City”) is a home rule special charter municipality
established and existing in accordance with the Constitution of the State of Illinois of 1970; and
WHEREAS, the City has a long tradition of supporting the missions and activities of the
various, local not-for-profit entities which in turn protect and promote the health, life safety and
general well-being of residents and visitors; and
WHEREAS, the City overall, not-for-profit entities have been and continue to be impacted
by the COVID-19 pandemic, and
WHEREAS, Lake Forest along with the rest of the State of Illinois is in the midst of
Governor Pritzker’s phased re-opening plan; and
WHEREAS, the various not-for-profit entities and the work they do in our community is
highly valued; and
WHEREAS, providing creative opportunities for these entities to continue to their activities
and have a presence in our community in new and different ways during the Pandemic is
important to the long term viability of these entities and TO the community as a whole; and
WHEREAS, the City Council continues to place a high priority on public health and safety
and encourages all not-for-profits to follow the recommended protocols to safeguard our
community; and
WHEREAS, the Mayor and City Council of The City of Lake Forest have determined that
it is in the best interests of Lake Forest and its residents, and in furtherance of the public health,
safety, and welfare, to (i) direct the issuance of temporary approvals for expanded outdoor
activities hosted by not-for-profit entities, (ii) allow use of public rights-of-ways and parks by not-
19
2
for-profit entities for activities or displays of various types as determined to be appropriate by the
City Manager and (iii) suspend the payment of special event fees.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are hereby incorporated into and made
a part of this Ordinance as if fully set forth.
SECTION TWO: DIRECTION TO CITY STAFF. The City Manager is directed to
implement short term procedures in general conformance with the following, for the duration of
the public health emergency, and until the region in which the City is located moves into
Phase 5 of the Restore Illinois Plan:
a. Issue temporary, administrative approvals for outdoor events hosted by not-for-profit
entities upon submittal of a plan deemed acceptable to the City so long as said events
are of limited size and planned with appropriate safety measures.
b. Authorize temporary and limited use of public-rights-of-way and parks by not-for-profit
entities for activities and display purposes including, but not limited to use of the flag
anchors located in the public rights-of-way along the streets in the City’s business
districts. As determined to be necessary, a Hold Harmless Agreement may be required
on a form provided by the City.
c. Offer staff input on staging activities and to the extent possible, provide support and
materials such as barricades, at no cost to the not-for-profit entities.
d. Authorize the City Manager to waive fees related to special events hosted by not-for-
profit entities as determined to be appropriate.
SECTION FOUR: Effective Date. This Resolution shall be in full force and effect from
and after its passage and approval in the manner provided by law.
PASSED this _____ day of _________, 2020.
AYES: (____)
NAYS: (____)
ABSENT: (____)
20
3
APPROVED this _______ day of _______, 2020.
Mayor
ATTEST:
City Clerk
21
Approved City Council 9/3/19
City of Lake Forest, Illinois
Pension Funding Policy
Revised 9/3/19 8/3/20
I. Introduction
The purpose of this policy statement is to define the manner in which the City of Lake
Forest, Illinois funds the long-term costs of benefits promised to plan participants and
defines the calculation of Lake Forest’s “annual required contribution” (ARC) to its
pension funds.
II. Background and Scope
The financial objective of a defined benefit pension plan is to fund the long-term cost
of benefits provided to the plan participants. In order to assure that the plan is
financially sustainable, the plan should accumulate adequate resources in a systematic
and disciplined manner over the active service life of benefiting employees.
This Pension Funding Policy applies to the pension funds in which employees of the
City of Lake Forest are enrolled. The specific funds covered by this policy include:
Lake Forest Fire Pension Fund
Lake Forest Police Pension Fund
Illinois Municipal Retirement Fund (IMRF)
III. Objectives
a. Actuarially Determined Contributions - Ensure pension funding plans are based
on actuarially determined annual required contributions (ARC) that incorporate
both the cost of current benefits and the amortization of the plan’s unfunded
actuarial accrued liability.
b. Funding Discipline – A commitment to make timely contributions to the pension
funds to ensure that sufficient assets will be available to pay benefits as promised.
c. Intergenerational Equity – Annual contributions should be reasonably related to
the expected and actual cost of each year of service so that the cost of employee
benefits is borne by the generation of taxpayers who receive services from those
employees.
d. Contributions as a Stable Percentage of Payroll – Manage contributions so that
employer costs remain consistent as a percentage of payroll over time.
e. Accountability and Transparency – Clear reporting of pension funding to include
an assessment of how and when the City will ensure sufficient assets will be
available to pay benefits as promised.
22
Approved City Council 9/3/19
IV. Ethics and Conflicts of Interest
Officers and employees involved in the pension funding process shall refrain from
personal business activity that could potentially conflict (or appear to conflict) with the
proper execution and management of the pension funding program or that could impair
their ability to make impartial decisions.
V. Annual Required Contribution
The City of Lake Forest will determine its Annual Required Contribution (ARC) using
the following principles:
The ARC will be calculated by an enrolled actuary.
The ARC will include the normal cost for current service and amortization to
account for any under or over-funded amount.
Police and Fire Pension Funds:
o The normal cost will be calculated for the police and fire pension funds
using the entry age normal level of percentage of payroll actuarial cost
method using the following assumptions:
o Investment rate of assumption – 6.75 6.50% per year
o Salary increase assumption – Graded schedule based on service
o Payroll growth rate assumption – 2.00% per year
o Non-economic assumptions such as rates of separation, disability,
retirement, and mortality shall be determined by City management in
consultation with the actuary to reflect current experience.
o The difference between the accrued liability and actuarial value of assets
will be amortized to achieve 100% funding in 2040 based upon a level
percentage of payroll.
It is the City’s intent to phase in a 15-year open amortization
period when the actuarially determined contribution using a 15-
year open amortization period is equal to or less than the
contribution using current assumptions.
o Actuarial assets will be determined using a five-year average market
valuation.
o It is anticipated that the contribution under this policy will exceed the
statutory minimum contribution requirement. However, should the
statutory minimum contribution requirement in any year exceed the
requirement under this policy, the City shall contribute the statutory
minimum contribution.
Illinois Municipal Retirement Fund:
o The normal cost calculation, actuarial assumptions, amortization period
and valuation of actuarial assets shall be determined by IMRF.
The City will make its actuarially determined contribution to the Police and Fire
pension funds as property tax and public safety pension fee collections are receipted.
Contributions will be made to IMRF on a monthly basis.
23
Approved City Council 9/3/19
VI. Reporting
Funding of the Lake Forest pension funds shall be transparent to vested parties
including plan participants, annuitants, pension board trustees, the City Council and
Lake Forest residents. To achieve transparency, the following data shall be distributed:
A copy of the annual actuarial valuation shall be made available to the City
Council and applicable Board of Trustees.
The City’s annual budget shall include the City’s contribution to the City
pension funds.
The City’s Comprehensive Annual Financial Report (CAFR) shall be published
on its web site. In this report, the City will make all required disclosures in
accordance with Governmental Accounting Standards Board (GASB)
guidelines.
VII. Future Amendments
Funding a defined benefit pension plan requires a long-term horizon. Assumptions and
inputs into the policy should focus on long-term trends, not year-to-year shifts in the
economic or non-economic environment. The City will review this policy at least every
three years to determine if changes to this policy are needed to ensure adequate
resources are being accumulated. The City reserves the right to make changes to this
policy at any time if it is deemed appropriate.
VIII. Effective Date
This policy shall be effective immediately upon approval by the City Council.
Approved 8/3/15
Revised 4/16/18
Revised 4/15/19
Revised 9/3/19
Revised 8/3/20 – draft for consideration
24
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, July 20, 2020
City Council Meeting - City Council Chambers
REMOTE ACCESS MEETING
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order immediately following the
finance committee meeting, and the Deputy City Clerk Joyce Reda called the roll of Council members.
Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Rummel, Alderman Notz, Alderman
Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber.
Absent: none
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited.
Mayor Pandaleon made the following statement as required by the Open Meetings Act. In accordance with state statute,
Mayor Pandaleon has made a determination that it was not practical or prudent to schedule an in-person City Council
meeting because of the COVID-19 pandemic, which is why this July 20, 2020 City Council meeting is being held remotely.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Pandaleon thanked the Lake Forest Police Department and the following agencies for their 25 year effort to secure
the extradition, from Poland, a suspect in a fatal 1995 DUI-related crash that occurred on Route 41; Lake County State’s
Attorney Mike Nerheim and his Staff, The Republic of Poland, The United States Marshals Service, US Immigrations and
Customs Enforcement, The Federal Bureau of Investigation, The US Department of Justice, The US Department of State,
The Lake County Sheriff’s Office, Lake Forest Police Officer Mark Senger and Chief of Police Karl Walldorf.
A. Lake Forest Day Proclamation
Mayor Pandaleon read the Lake Forest Day Proclamation and asked members of the community to celebrate Lake Forest
Day, Wednesday, August 5 in their own private backyards due to the COVID-19 pandemic. The Mayor also encouraged the
community to buy raffle tickets from the legion since this is their only fundraiser for the year.
COUNCIL ACTION: Approve Lake Forest Day Proclamation
Alderman Rummel made a motion to approve the Lake Forest Day Proclamation, seconded by Alderman Weber. The
following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The
following voted “Nay“: None. 8-Ayes, 0-Nays, motion carried.
Mayor Pandaleon introduced Ed Geraghty, Lake Forest Day Chairman in a video update.
B. American Legion Lake Forest Day Update
- Ed Geraghty, Lake Forest Day Chairman
Mayor Pandaleon thanked Ed Geraghty and Dave Lipinski for all the work that they do for Lake Forest Day.
C. COVID 19 Financial Impact Update
- Elizabeth Holleb, Finance Director
25
Proceedings of the Monday, July 20, 2020
Regular City Council Meeting
Finance Director Elizabeth Holleb gave the monthly update on the COVID-19 financial impacts to the City of Lake Forest.
She gave an overview on Municipal Sales Tax, Income Tax Revenue, Parks and Recreation Fund, Golf Course Fund, Capital
Improvement Fund and the Local Business Grant Program. Director Holleb noted that the Income Tax Revenue is higher
than projected due to the Federal Governments Supplemental Unemployment Benefit. She explained, Illinois fully taxes
unemployment benefits, the current high unemployment rate will not sufficiently effect income tax revenue until the
supplement expires in July 2020.
The City Council had discussion on the Local Business Grant Program. Sixteen businesses have applied for the Local Grant
Program. Most were retail businesses with one restaurant. A total of $1,969.00 has been awarded. Director Holleb
indicated that businesses have until the end of the year to request the grant and anticipates additional applications as
time goes on.
The City Council thanked Director Holleb and her Department for their work in general and for putting together the
monthly COVID-19 Financial Impact Update.
COMMENTS BY CITY MANAGER
City Manager Jason Wicha thanked all those who were involved with the Collective Bargaining Agreement. The LFEA
negotiating team and the City of Lake Forest negotiating team.
A. Fire Fleet Apparatus Update
-Pete Siebert, Fire Chief
Chief Siebert gave an overview on current fire apparatus. He reported that in 2018, the City had five trucks with the
average age of 23.2 years. Currently the City has four trucks with the average age of 10.75 years.
The City Council thanked Chief Siebert for his time and effort to update the fire feet and while keeping costs down.
City Manager Jason Wicha also thanked Chief Siebert, Deputy Chief Cronin and the entire Fire Department for their efforts.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL .
Members of the public can provide public comment by calling into the following number during the meeting: 847-810-
3643
There were no comments from the public.
COMMITTEE REPORTS
FINANCE COMMITTEE
1. GFOA Award Presentation - Alderman Morris
Finance Chair Alderman Morris congratulated the Finance Department and Director Holleb for again obtaining the
Certificate of Achievement for Excellence in Financial Reporting from GFOA. Alderman Morris explained that there are
roughly 7000 local governments and only 5.1% get this award. Alderman Morris also recognized Diane Hall, Assistant
Finance Director for her Certificate of Achievement for an Individual who is instrumental in Financial Reporting.
The City Council thanked the Finance Department for their thorough financial reports.
***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE***
OPEN PUBLIC HEARING
26
Proceedings of the Monday, July 20, 2020
Regular City Council Meeting
Mayor Pandaleon asked for a motion to open the public hearing at 8:12pm
Alderman Preschlack made a motion to open the public hearing, seconded by Alderman Morris. The following voted
“Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted
“Nay“: None. 8-Ayes, 0-Nays, motion carried.
2. Consideration of the Annual Appropriation Ordinance for FY2021 and Approval of Rollovers (Final Reading-
Public Hearing Required)
Finance Director Elizabeth Holleb presented the annual appropriation ordinance and explained that the additional fund
rollovers that are included in the FY20 budget are from projects that were not started or completed in the previous fiscal
year. She summarized that this ordinance is asking for those funds to be carried over into FY21 so that those projects can be
completed.
Mayor Pandaleon asked the members of the public for comment by calling into the following number during the meeting:
847-810-3643.
There were no comments from the public. Mayor Pandaleon asked for a motion on consideration of the Annual
Appropriations Ordinance for FY2021 and Approval of rollovers.
COUNCIL ACTION: Consideration of the Annual Appropriation Ordinance for FY2021 and Approval of Rollovers (Final
Reading)
Alderman Morris made a motion to approve the final reading of the Annual Appropriation Ordinance for FY2021 and
Approval of Rollovers, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Morris, Karras, Rummel,
Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay“: None. 8-Ayes, 0-Nays, motion carried.
CLOSE PUBLIC HEARING
Mayor Pandaleon asked for a motion to close the public hearing at 8:21pm
Alderman Preschlack made a motion to close the public hearing, seconded by Alderman Rummel. The following voted
“Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted
“Nay“: None. 8-Ayes, 0-Nays, motion carried.
3. Approval of an additional $2 million transfer in FY2020 from the General Fund
Finance Director Elizabeth Holleb presented information on the General Fund Balance, FY2020 General Fund Operations
and Budget Variances, and General Fund Five Year Forecast. Director Holleb recommended that the potential uses for the
$2 million transfer would be; $1 Million to the Capital Improvements Fund for possible Priority 1 not funded (nf) projects,
$500,000 each to the Fire and Police Pension Fund to offset a portion of the FY20 investment underperformance.
The City Council had lengthy discussion on the best use of the $2 million transfer
COUNCIL ACTION: Approval of an additional $2 million transfer in FY2020 from the General Fund
Alderman Preschlack made a motion of approval of an additional $2 million transfer in FY2020 from the General Fund,
seconded by Alderman Rummel. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack,
Goshgarian, Buschmann and Weber. The following voted “Nay“: None. 8-Ayes, 0-Nays, motion carried.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
27
Proceedings of the Monday, July 20, 2020
Regular City Council Meeting
1. Approve the Extension of the Mayor’s Declaration of a Local State of Emergency until the next City Council
Meeting
2. Approval of the June 15, 2020 City Council Meeting Minutes
3. Approval of the Check Register for the Period of May 23 to June 26, 2020
4. Approval of Collective Bargaining Agreement between the City and the Lake Forest Employee Association
(LFEA)
5. Authorization for the City Manager and City Clerk to execute a First Amendment to the Fiber Optic
Facilities License Agreement between the City of Lake Forest and Abbott Laboratories
6. Approval of Revised Employment Agreement for City Manager Wicha
7. Award the Thermoplastic Lane Marking contract to Superior Road Striping, Inc. in the amount of
$94,000.00
8. Consideration of a Recommendation from the Public Works Committee in Support of Amendments to
Section 150.391 of the City of Lake Forest Code Relating to Storm Sewers and Surface Drainage (Waive first
reading and grant final approval of an Ordinance.)
COUNCIL ACTION: Approval of the eight (8) omnibus items as presented
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
City council had discussion on item #8. Mayor Pandaleon again asked members of the Council if they would like to remove
any item or hear it separately. Seeing none, he asked for a motion to approve the eight items as presented.
Alderman Rummel made a motion to approve the eight (8) omnibus items as presented, seconded by Alderman
Preschlack. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and
Weber. The following voted “Nay“: None. 8-Ayes, 0-Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action
and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
The City council had discussion regarding the omnibus agenda and ordinances.
ADJOURNMENT
28
Proceedings of the Monday, July 20, 2020
Regular City Council Meeting
There being no further business Mayor Pandaleon asked for a motion. Alderman Notz made a motion to adjourn,
seconded by Alderman Preschlack. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack,
Goshgarian, Buschmann and Weber. The following voted “Nay“: None. 8-Ayes, 0-Nays, motion carried at 9:08pm.
Respectfully Submitted
Joyce Reda, Deputy City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City
Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then
choose Archived Meetings Videos.
29
30
31
Lake County CARES Act Funds
Updated July 17, 2020
CARES Act Funds
▪ In April 2020, Lake County received $121.5 million from the federal government as part of the
$2 trillion Coronavirus Aid, Relief, and Economic Act (CARES Act) to help with the public health
and economic impacts of COVID-19.
▪ According to the CARES Act, the funds must be used for expenses due to COVID-19.
▪ As the governing body that approves Lake County Government’s budget and all financial
matters, the Lake County Board is responsible for determining how the $121.5 million will be
used and dispersed in accordance to the CARES Act.
F&A Special Committee on COVID-19 Recovery
▪ The Lake County Board formed the F&A Special Committee on COVID-19 Recovery that met for
the first time on May 15, 2020.
▪ The Committee provides guidance and strategic priorities to County Administration for the
planning and execution of the various federal COVID response funds provided to Lake County.
▪ The Special Committee initially met weekly to rapidly evaluate options and act to fund initiatives
to help the community ‘move forward’ from COVID-19. These meetings are open to the public.
Notice of upcoming meetings can be found on the County’s online calendar at lakecountyil.gov.
Passed: $30 million for rental, utility, food and small business assistance
▪ At its June 9 and July 14, 2020 meetings, the Lake County Board passed resolutions authorizing
emergency appropriations of CARES Act funds totaling $30 million for rental, utility, food and
small business assistance as well as reimbursements of municipality and county-incurred COVID-
19 expenses. The breakdown is below:
o $10 million Small Business Assistance
o $10 million Municipality and Fire Protection District Reimbursement
o $4 million Rental Assistance
o $2 million Food Insecurity
o $1 million Utility Assistance
o $1 million Safety Kits for Community
o $2 million Lake County COVID-19 Expenses
Lake County Small Business Assistance COVID-19 Grant Program
32
▪ The Lake County Board has allocated $10 million to fund the Lake County Small Business
Assistance COVID-19 Grant Program.
▪ From July 7 to July 20, 2020, Lake County small businesses may apply online for up to $30,000 to
cover up to four months of occupancy costs (rent, mortgage, utilities) as well as expenses
incurred due to COVID-19 (new equipment, plexiglass, masks, sanitization services/materials,
employee training, etc.).
▪ Lake County Partners is administering the program, with final grant approval and dispersing of
funds performed by Lake County.
▪ Lake County small businesses may view eligibility requirements and apply online at
lakecountyil.gov/forward.
Future Relief & Recovery Programs
The Special Committee has been discussing guidelines to disperse additional funding to continue
with recovery efforts throughout Lake County. Future programs and phases will be reviewed by the
Special Committee, the F&A Committee and will be granted final approval by the Lake County Board.
Stay Informed & Connected
• Learn more about Lake County’s collaborative, whole-of-government initiative for community
health and economic recovery as Lake County accelerates through the challenges of the COVID-
19 pandemic: lakecountyil.gov/forward
• Latest COVID-19 updates: lakecountyil.gov/coronavirus
• Lake County COVID-19 data: lakecountyil.gov/covid19data
• Residents in need of help can call 2-1-1, or visit 211lakecounty.org
33
INTERGOVERNMENTAL AGREEMENT
COVID19 RELIEF FUND
THIS AGREEMENT made this _____ day of ______________, 2020, by and between the County
of Lake (hereinafter referred to as "COUNTY") and __________________ (hereinafter referred
to as "MUNICIPALITY," regardless of legal organization which may include a Home Rule unit
of government). The COUNTY and the MUNICIPALITY shall hereinafter be referred to jointly
as the Parties.
RECITALS
WHEREAS, the Illinois Constitution and the Intergovernmental Cooperation Act (5 ILCS
220/ et. seq) authorize units of local government, including counties and municipalities, to contract
or otherwise associate among themselves in any manner not prohibited by law and to jointly
exercise any power, privilege or authority conferred upon them by law; and
WHEREAS, Article 7, Section 10 of the Illinois Constitution of 1971 and the Illinois
Intergovernmental Cooperation Act 5 ILCS 220/1 et seq. allow units of public entities to enter into
intergovernmental agreements in the furtherance of their governmental purposes; and
WHEREAS, pursuant to the Coronavirus Aid, Relief, and Economic Security Act
(“CARES Act”) the COUNTY received approximately one hundred twenty-two million dollars
from the United States Government (“CARES Act Funds”); and
WHEREAS, the CARES Act provides for payments to local governments navigating the
impact of the COVID-19 outbreak via the Coronavirus Relief Fund; and
WHEREAS, the CARES Act provides that payments from the Coronavirus Relief Fund
may only be used to cover expenses which: (1) are necessary expenditures incurred due to the
public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); (2) were not
accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment
of the CARES Act) for the local government; and (3) were incurred during the period that begins
on March 1, 2020 and ends on December 30, 2020; and
WHEREAS, the COUNTY was eligible to receive payments under the CARES Act, as it
is a unit of local government in excess of 500,000 residents; and
WHEREAS, the United States Department of Treasury (“Treasury”) has issued guidelines
with regards to the authorized use of funds allocated to local governments under the CARES Act;
and
WHEREAS, this Agreement is intended to promote the most efficient distribution of
financial resources which have been made available to the COUNTY to benefit the citizens of the
COUNTY; and
WHEREAS, under the CARES Act, should the Office of the Inspector General determine
that the funds were used in a manner contrary to the intent of the Act or contrary to the United
States’ Department of Treasury guidelines, the CARES Act provides that the federal government
may recoup the improperly spent funds from the COUNTY; and
WHEREAS, the COUNTY and the MUNICIPALITY within Lake County, and its
residents, have suffered secondary effects of the coronavirus emergency; and
WHEREAS, the COUNTY, as the jurisdiction responsible for disbursement of funds under
the CARES Act, finds that it is appropriate to use these funds to defray certain costs incurred by
the MUNICIPALITY related to the coronavirus emergency; and
WHEREAS, pursuant to guidance and interpretations of Treasury, the COUNTY as
recipient of CARES Act funds may distribute a portion of those funds to other responsible entities
within the COUNTY to assist in distributing CARES Act funds to those most in need of such funds
34
to be administered in compliance with the CARES Act, current and amended Treasury guidance
and interpretations, and this Agreement; and
WHEREAS, the COUNTY may provide direct reimbursement to a MUNICIPALITY that
has eligible reimbursements per the Treasury guidance, both current and as amended; and
NOW, THEREFORE, the COUNTY and the MUNICIPALITY hereby agree as follows:
1.0 Recitals, Definitions, and Purpose.
1.1 Recitals Incorporated. The recitals set forth above are incorporated in this Agreement
by reference and made a part of this Intergovernmental Agreement (“IGA”).
1.2 Definitions.
1.2.1 “CARES ACT funds” shall refer to funds which have been allocated to the
COUNTY under the Coronavirus Aid, Relief, and Economic Security Act
(“CARES Act”) of which the COUNTY is responsible for the disposition.
1.2.2 “Forms” shall refer to forms or application documents used to seek
reimbursement of coronavirus related expenses under this agreement.
1.2.3 All other words used in this agreement which are not specifically defined
shall have their normal and ordinary meaning.
1.3 Purpose. The purpose of this Agreement is to establish a contractual relationship
between the COUNTY and MUNICIPALITY with regards to the proposed
reimbursement of municipal expenses associated with the coronavirus emergency from
federal CARES ACT funds which the United States Federal Government has disbursed
to the COUNTY. The COUNTY has, by resolution, created the Lake COUNTY Local
Government COVID-19 Reimbursement program. This agreement shall remain in
effect between the parties to govern the form of applications for reimbursement, the
review of applications, the criteria for reimbursable expenses, the retention of
documents, and other material terms governing the processing of reimbursement
applications as outlined in the guidelines provided by the COUNTY to the
MUNICIPALITY.
2.0 Obligations of the COUNTY
2.1 Generally. The COUNTY, by and through its Finance Department, shall process
requests for reimbursement received from MUNICIPALITY subject to the
requirements set forth herein.
2.2 Submittal does not guarantee approval. The COUNTY, by receiving and processing
the reimbursement requests of MUNICIPALITY, does not guarantee approval of the
reimbursement requests by the COUNTY, the United States Department of Treasury,
or the Office of the Inspector General.
2.3 No further obligations. The COUNTY shall have no further obligations under this
IGA other than those expressly set forth.
3.0 Obligations of the MUNICIPALITY
3.1 Generally. In order to submit requests for reimbursement of coronavirus emergency
related expenditures, MUNICIPALITY agrees to submit the forms, certifications and
documentation as may be required by the COUNTY for any expense for which
MUNICIPALITY seeks reimbursement under this Agreement. MUNICIPALITY
agrees that the sole and exclusive decision as to whether or not MUNICIPALITY’s
35
request is granted lies within the discretion of the COUNTY, and that submission of
expenses for reimbursement does not obligate the COUNTY to agree to reimburse
those expenses. MUNICIPALITY agrees that the COUNTY, through its Finance
Department, may deny reimbursement for expenses which, in the discretion of the
Chief Financial Officer, are not permitted uses for CARES ACT funds. The parties also
agree that expenses that may be otherwise eligible for reimbursement may be rejected
by the COUNTY in its sole discretion, that the COUNTY is under no obligation to
approve any particular reimbursement request, and that reimbursement is also subject
to the availability of funds.
4.0 Form of Expense Submittals, Certification, failure to use form or comply with criteria
4.1 Generally. The Parties agree that expenses for which MUNICIPALITY seeks
reimbursement shall be submitted upon the forms and in the manner as may be required
by the COUNTY. MUNICIPALITY agrees to utilize these forms exclusively in
seeking reimbursement of expenses related to the coronavirus emergency.
4.2 Certification. By entering into this IGA the Mayor, President, CFO or City Manager
or other authorized official certifies that the expenses for which MUNICIPALITY
seeks reimbursement: (i) are necessary expenditures incurred due to the public health
emergency with response to the Coronavirus Disease 2019, (ii) were not accounted for
in the most recently approved budget of the MUNICIPALITY, as of March 27, 2020,
(iii) were incurred during the period between March 1, 2020 and December 30, 2020,
and (iv) meet the criteria set forth in the United States Department of Treasury
guidelines and interpretations, both current and as they may be amended and
supplemented in the future.
4.3 Failure to use form or attach certification. The failure by MUNICIPALITY to use
the required forms or to accompany each and every reimbursement request with a
completed certification, shall lead to the summary rejection of that submittal by the
COUNTY.
4.4 Failure to comply with Department of Treasury Guidelines and Interpretations .
The COUNTY reserves the right to reject any reimbursement which it determines, in
its sole and exclusive discretion, does not meet the criteria of the CARES ACT or
United States Department of Treasury guidelines and interpretations, both current and
as may be amended and supplemented in the future, associated with disbursement of
funds under the CARES ACT.
4.5 MUNICIPALITY shall not submit for reimbursement to the COUNTY any expense
which the MUNCIPALITY has submitted or will submit to any other entity, whether
public or private, for reimbursement. Should MUNICIPALITY at any time receive
reimbursement for any expense for which the COUNTY has already reimbursed the
MUNCIPALITY under this IGA, the MUNICIPALITY shall within 14 days or at the
next scheduled municipal meeting occurring thereafter authorize and refund that
reimbursement to the COUNTY.
5.0 Reimbursement guidelines; prohibition on duplicate reimbursement.
5.1 Reimbursement guidelines will be provided to MUNICIPALITY that will include
details specific to maximum reimbursement funding and allocation method, allowable
expenses, required documentation and format of submittal, submission deadlines,
36
reporting requirements, compliance audit information, and records retention, among
other guidance.
5.1.1 The reimbursement guidelines may be updated based on additional
information received by COUNTY, or if additional funding is allocated.
5.2 MUNICIPALITY shall not be entitled to reimbursement of expenses on application to
the County for which it has sought and received reimbursement from any other entity,
whether public or private, as described in 4.2, above.
6.0 Cooperation
6.1 The COUNTY shall assist MUNICIPALITY in complying with the requirements of
the CARES Act and the United States Department of Treasury guidelines by preparing
sample forms and providing feedback and guidance with regards to the type and quality
of information required to complete such forms.
6.2 MUNICIPALITY agrees to abide by the terms of the CARES Act and all United States
Department of Treasury guidelines and interpretations, both current and as may be
amended and supplemented in the future.
6.3 MUNICIPALITY shall, at the COUNTY’s request, supply COUNTY with all relevant
information for the COUNTY to evaluate whether a request for reimbursement meets
the criteria under the CARES Act and United States Department of Treasury guidelines,
both current and as may be amended and supplemented in the future.
7.0 Records
7.1 MUNICIPALITY shall maintain all records relating to the expenses which
MUNICIPALITY seeks to have reimbursed by COUNTY from CARES Act funds for
a period of at least ten (10) years or the period of time required by other state or federal
law, whichever is longer.
7.2 At any time, the COUNTY may request that the MUNICIPALITY provide records
relating to the expenses which MUNICIPALITY seeks to have reimbursed.
MUNICIPALITY agrees to provide records within 14 days in response to such
requests.
7.3 Failure to provide records may result in the denial of the reimbursement request. In
circumstances where the reimbursement request has been granted and the records are
needed to justify the reimbursement to the Office of the Inspector General or any other
office, official, or department which may later become responsible for auditing
disbursements of CARES Act funds, failure by MUNICIPALITY to provide these
records, for any reason including the prior destruction of these records, shall constitute
a breach of this Agreement. The sole and exclusive remedy for such a breach is that
MUNICIPALITY shall be responsible for repayment of any disbursement which the
Office of Inspector General, or its successor, finds improper, unsupported, or unable to
be verified within the time limit set by the Office of Inspector General. The
MUNICIPALITY shall make said repayment on or before the COUNTY is required to
reimburse the federal government for such improper, unsupported, or unverified
expense. Additionally, MUNICIPALITY agrees to indemnify the COUNTY or make
the COUNTY whole for any penalty assessed against the COUNTY based upon
MUNICIPALITY’s failure to retain or provide records.
8.0 Timeliness.
37
8.1 The Parties agree that time is of the essence in the processing of applications for
reimbursement. The COUNTY shall use all reasonable speed and diligence in the
processing of applications for reimbursement.
8.2 The Parties agree that time is of the essence in communications seeking supporting
documents or requesting records under this agreement. The Parties agree that they shall
use all reasonable speed and diligence in responding to requests for records or
supporting documents.
9.0 Indemnity.
9.1 The Parties agree that where the COUNTY may rely upon the certification of the
MUNICIPALITY that such expenses which MUNICIPALITY sought to have
reimbursed from CARES Act funds met the minimum requirements of the CARES Act,
and where the Office of the Inspector General, or any other person, official, or
department which is charged with the auditing and review of expenditures of CARES
Act funds determines that such reimbursement was not permitted under the CARES
Act, MUNICIPALITY agrees to indemnify, reimburse and make whole the COUNTY
for any funds which the United States Government or its agencies seeks to recoup or
collect, either by litigation, or by withholding other federal funds owed to the
COUNTY. MUNICIPALITY further agrees to indemnify, reimburse, or make whole
the COUNTY for any penalties associated with the federal government seeking to
recoup the expended CARES Act funds which the COUNTY disbursed to
MUNICIPALITY including interest, attorneys fees or any penalty provided by law.
Additionally, MUNICIPALITY agrees to indemnify the COUNTY or make the
COUNTY whole for any penalty assessed against the COUNTY based upon
MUNICIPALITY’s duplication of reimbursements as provided in Article 5.2 above.
MUNICIPALITY also agrees to indemnify the COUNTY for any other loss or damage
due to MUNICIPALITY’s violation of this IGA.
9.2 MUNICIPALITY agrees to hold COUNTY harmless for any evaluation or advice
which the COUNTY provided to MUNICIPALITY as to whether the requested
reimbursement is a permissible use of the CARES Act funds.
10.0 Term and termination
10.1 Term. This Agreement shall remain in effect until December 30, 2020 unless
earlier terminated by either party provides written notice of termination to the other.
Such notice shall be effective 14 days after receipt of the termination.
10.2 Survival of Terms. Those terms relating to the party’s obligation to maintain
records and provide records, and the MUNICIPALITY’s indemnification of the
COUNTY shall survive the termination of this Agreement.
11.0 General Terms and Conditions
11.1 Amendment. Any revision to this Agreement shall be made by written amendment
to this Agreement. This Agreement, including exhibits attached hereto and
incorporated herein by reference, represents the entire Agreement between the parties
with respect to the subject matter hereof and supersedes all prior communications,
agreements, and understandings relating thereto.
11.2 Assignment. The performance covered by this Agreement shall not be assigned or
delegated without the prior written consent of the COUNTY.
38
11.3 Conflict of Interest. No officer, employee, elected or appointed officials of the
COUNTY or the MUNICIPALITY (and no one with whom they have family or
business ties) shall obtain any personal or financial benefit of the funds to be
administered herein
11.4 Notices. Any notice under this IGA shall be sent by email to the following
individuals at the indicated email addresses:
To the COUNTY:
Patrice Sutton, Chief Financial Officer, County of Lake at psutton@lakecountyil.gov
To the MUNICIPALITY:
(name/title/email address)
IN WITNESS WHEREOF, the COUNTY and the MUNICIPALITY have executed this
Agreement as of the date first above written.
COUNTY OF LAKE (MUNICIPALITY)
____________________________________ ____________________________________
County Administrator, Lake County Authorized Signature
____________________________________
Printed Name
____________________________________
Title
ATTEST: ATTEST:
__________________________ __________________________
Lake County Clerk Municipal Clerk
39
RESOLUTION OF APPRECIATION
WHEREAS
BILL REDFIELD
has served The City of Lake Forest as a member of the
HISTORIC PRESERVATION COMMISSION
2016-2020
WHEREAS, he has devoted much valuable time and personal attention to the work of this
commission and, on behalf of the citizens of Lake Forest, continually met his responsibilities
with purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and service she contributed to the preservation and improvement of the quality of life in our
community by serving on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to BILL for the
loyal and faithful public service he/she has given by means of this resolution, which shall be
spread upon the permanent records of the City Council.
Adopted by the City Council of
The City of Lake Forest this
3rd day of August, 2020
______________________________
Mayor
40
DRAFT
RESOLUTION No._________
A Resolution Supporting the
Community Solar Clearinghouse Solution (CS2) Program
WHEREAS, the City of Lake Forest (“City”) is a home rule, special charter
municipal corporation; and
WHEREAS, the Metropolitan Mayors Caucus provides a forum for the chief
elected officials of the Chicago region to develop consensus and act on common public
policy issues and multi-jurisdictional challenges; and
WHEREAS, the Metropolitan Mayors Caucus’ participating Mayors and their
communities have a history of environmental stewardship, from energy efficiency, water
conservation, urban forestry, and participation in Clean Air Counts; and
WHEREAS, it is important for local governments throughout the United States to
take leadership roles to advance sustainability both in their own communities and in
concert with regional, national and global initiatives; and
WHEREAS, the Metropolitan Mayors Caucus created the Community Solar
Clearinghouse Solution (CS2) Program to allow municipalities to support the development
of new solar generation resources in Illinois by offering competitive and fair community
solar subscriptions; and
WHEREAS, the Community Solar Clearinghouse Solution (CS2) Program is
consistent with sustainability goals already adopted by leading communities in the region,
and these consensus goals align with common regional, state, national and global
objectives; and
WHEREAS, the City has previously partnered with the Metropolitan Mayors
Caucus and the Community Solar Clearinghouse Solution (CS2) Program to obtain
community solar subscriptions for the City’s electrical needs; and
WHEREAS, the Metropolitan Mayors Caucus and the Community Solar
Clearinghouse Solution (CS2) Program now desire to offer community solar subscriptions
directly to Lake Forest residents in order to enhance quality of life, provide protection and
stewardship of the environment, and promote sustainable economic vitality, as more fully
described in the Municipality Sponsored Community Solar Program Description, a copy of
which is attached hereto as Exhibit A; and
WHEREAS, the Corporate Authorities of the City have determined that it is in the
best interests of the City and its residents to support the Community Solar Clearinghouse
(CS2) Program as set forth in this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of The
City of Lake Forest, County of Lake, State of Illinois, as follows:
SECTION 1: The recitals set forth above are hereby incorporated into this
Section 1.
41
DRAFT
SECTION 2: The Corporate Authorities of the City hereby endorse and approve
the Community Solar Clearinghouse Solution (CS2) Program proposed by the
Metropolitan Mayors Caucus, and agree to work with the Metropolitan Mayors Caucus to
present community solar subscription options to Lake Forest residents on the terms set
forth in Exhibit A.
SECTION 3: The Corporate Authorities of the City hereby authorize and direct
the City Manager or his designee to take all actions necessary to support the Community
Clearinghouse Solution (CS2) Program for City residents.
SECTION 4: The City Clerk is hereby directed to transmit a certified copy of this
resolution to the Metropolitan Mayors Caucus.
SECTION 5: This Resolution shall be in full force and effect upon its passage
and approval in the manner provided by law.
PASSED THIS _____ DAY OF _______________, 2020
AYES
NAYS
ABSENT
APPROVED THIS _____ DAY OF _______________, 2020
_________________________________
MAYOR
ATTEST:
_________________________
City Clerk
42
DRAFT
EXHIBIT A
Municipality Sponsored Community Solar Program Description
43
Municipality Sponsored Community Solar Program
DRAFT
Leading solar developers in Illinois are working with the
Metropolitan Mayors Caucus (MMC) to offer an integrated
community solar experience for qualified residential
consumers in the ComEd territory that provides:
Savings. Residential consumers can secure community solar
subscriptions that guaranteed 20% discount from energy
supply price charged by ComEd for up to twenty years.
Sustainability. Community solar allows homeowners and
renters to support the development of new solar resources
in Illinois without the planning, construction coordination
and financial challenges associated with installing solar on
their own homes and buildings.
Competitive. MMC used a competitive bidding process to
negotiated favorable subscription terms that allow for no-
cost early termination; adjust Subscription levels to match
changes in energy use patterns; and Subscription transfers
between accounts.
Scale. MMC has secured community solar subscription
options from multiple developers to ensure that large
corporate energy buyers can achieve statewide scale.
Simplicity. Residents just need to provide their contact
information and ComEd account number to be placed on a
subscription wait list. Once the community solar projects
come online, they will have the option to subscribe and
start saving money on their monthly ComEd bills.
Recognition. MMC will work with sponsoring municipalities
to ensure they receive the recognition they deserve for
their commitment to sustainability by providing support for
public relations and press outreach highlighting their
participation as Subscribers.
SPONSORED COMMUNITY SOLAR IN YOUR COMMUNITY
Community solar capacity in Illinois is limited. Municipalities
interested in securing cost-saving community solar
subscriptions from certified developers can contact Mark
Pruitt for more information at 219/921-3828 or
markjpruitt@thepowerbureau.com.
COMMUNITY SOLAR:
Allows consumers to claim a portion of a large
community solar development located in Illinois – no
solar panels need to be installed at consumer’s
homes.
Subscribers receive monthly on-bill credits for their
share of the energy generated by a shared solar array.
MUNICIPALITY SPONSORED COMMUNITY SOLAR:
Residential consumers can secure a guaranteed 20%
discount off the utility’s energy supply price.
Requires no funding, capital investment, or other costs
f h
BEFORE COMMUNITY SOLAR WITH COMMUNITY SOLAR
You save $0
Total Annual Cost $1,300
You save $208
New Lower Total Annual Cost $1,092
Annual Utility Bills
Energy Charges $940
Distribution Charges $240
Taxes and Fees $120
Solar Bill Credit - $,500
Total Energy Charges $1,300
Annual Utility Bills
Energy Charges $940
Distribution Charges $240
Taxes and Fees $100
Solar Bill Credits - $940
Total Energy Charges $340
+
Annual electric bills Same utility bill, but with annual
solar bill credits applied
Pay $0.80 for every $1.00 in
solar bill credits to receive 20%
savings guaranteed
Pay only $0.80 for every $1.00
in solar bill credits you receive.
Annual Subscription Bills
Solar Bill Credits $940
20% Savings for
Subscriber ($188)
Subscription Charges $752
44
MUNICIPALITY SPONSOR COMMUNITY SOLAR PROGRAM OFFER KEY TERMS
Account Eligibility Residential and Small Commercial accounts that receive service on the ComEd
Fixed Default rate and have more than 400 kWh in annual metered consumption.
Initial Term: Up to twenty (20) years, beginning on the successful enrollment of the Subscription
by Utility.
Subscription Size: The Subscription is sized based on Subscriber’s historical usage to comply with Net
Metering Law. The Subscription may be adjusted up or down upon mutual
agreement of Subscriber and the Community Solar resource Owner in the future
based on Subscriber’s electricity usage. Subscriber will be notified in advance of any
proposed adjustment to the Subscription based on usage and may increase or
decrease its Subscription only upon written agreement.
Monthly Billing: Subscriber will continue to be billed by the Utility and will receive monthly invoices
from the Community Solar Owner’s Billing Administrator for 80% of the Bill Credits
received on the municipal utility bill
Subscription Price
and Fees:
Estimated Discount: Subscriber will receive 20% of the net Bill Credits. Actual
savings—and monthly payments—may vary based on the Net Metering Tariff, the
total production of the Project, and the proportion of the Subscription to the
Nameplate Capacity of the Project.
Fees and Other Charges: Beyond the subscription price payable to Owner above,
there are no other fees payable to Owner.
Security Deposit: $0
Early Termination
and Early
Termination Fees:
Subscriber may cancel the Subscription Agreement at any time by providing at least
ninety (90) calendar days’ notice to Owner.
$0 with ninety (90) calendar days’ advance written notice
No Guarantee: This Agreement does not guarantee a minimum level of performance by the Project
or minimum quantity or value of Bill Credits.
Transferability: If the Utility Account Service Address identified above changes for any reason,
Subscriber must provide written notice to Owner.
Privacy Policy: Owner will not provide customer’s information obtained under this Agreement to
third parties except as necessary to administer this Agreement.
Project
Production:
Actual production will be based on several factors; Owner is not guaranteeing
minimum or maximum production during any time period.
Resource
Availability:
Community solar projects are anticipated to commence operation starting in the
3rd and 4th quarter of calendar year 2020.
How to Sign Up: Consumers interested in community solar subscriptions can receive more
information at ________________________________________.
45
Program
Agreement
•Municipalities request access community solar subscription volumes available through the
Community Solar Clearinghouse Solution (CS2 Program) by the Metropolitan Mayors Caucus
Sourcing
•Municipalities determine the commercial terms they seek for their residents
•CS2 Program suppliers indicate interest in matching the municiality's terms
Mailing
•Municipalities provide direct mailing lists, approve mailer design and contents
•CS2 Program manages and funds the direct mailing
Waitlist
•Interested residents sign up online to waitlist list
•Accounts are reviewed for qualification (size, supply, etc.)
Subscription
•As Community Solar Farms come online, residents are contacted and offered a Subscription
Agreement
46