CITY COUNCIL 2020/04/20 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, April 20, 20206:30 pm or immediately following the Finance Committee meeting
REMOTE ACCESS MEETING
Please be advised that all of the City Council members will be remotely attending this City
Council meeting by electronic means, in compliance with Governor’s Executive Order 2020-
07, issued on March 16, 2020, that suspended certain Open Meetings Act provisions relating
to in-person attendance by members of a public body. Specifically, the Governor’s Order: (1)
suspends the requirement in Section 2.01 that “members of a public body must be physically
present;” and (2) suspends the limitations in Section 7 on when remote participation is
allowed. This Executive Order is effective the duration of the Gubernatorial Disaster
proclamation.
The City will be providing members of the public with various opportunities to watch or
participate in this meeting. For example, members of the public can participate remotely in
the meeting by following the public audience link https://zoom.us/j/91601909046 alternatively,
members of the public can watch the meeting on Channel 17. The City of Lake Forest will
update the website and social media after the meeting with information about the meeting.
***PLEASE NOTE THERE WILL BE FIVE MINUTES BETWEEN THE FINANCE COMMITTEE MEETING THAT
TAKES PLACE BEFORE THE CITY COUNCIL MEETING***
Honorable Mayor, George Pandaleon
Prudence R. Beidler, Alderman First Ward
James E. Morris, Alderman First Ward
Melanie Rummel, Alderman Second Ward
Jim Preschlack, Alderman Third Ward
Ara Goshgarian, Alderman Third Ward
Michelle Moreno, Alderman Fourth Ward
Edward U. Notz, Jr. Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
2.COMMENTS BY CITY MANAGER
1.Community Spotlight
-Welcome Home Campaign Wrap-Up
-Alderman Prue Beidler
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Monday, April 20, 2020 City Council Agenda
3. COMMITTEE REPORTS
FINANCE COMMITTEE
1. Consideration of a Resolution Adopting the City of Lake Forest 2020 Local Business
Grant Program in Response to the COVID-19 Pandemic to Support Recovery of the
Local Business Community
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: It is requested that the City Council consider approval of
the Proposed Resolution establishing a Local Business Grant Program for 2020 that would assist
small businesses in Lake Forest to recover from impacts of the COVID-19 Pandemic and
Governor Pritzker’s Disaster Proclamation.
BACKGROUND/DISCUSSION: In January 2020, the World Health Organization declared that
Coronavirus Disease 2019 (COVID-19) was a global health emergency and the United States
Secretary of Health and Human Services declared COVID-19 as a public health emergency.
In March 2020, the World Health Organization declared COVID-19 as a pandemic. On March
13, President Trump declared a nationwide emergency covering all states and territories and
on March 26, he declared a major disaster in Illinois. On March 9, Governor Pritzker declared
all counties in the State of Illinois as a disaster area and on April 1, he issued a Proclamation to
assist Illinois agencies in coordinating state and federal resources to support local
governments in preparing for any action that may be necessary in response to the crisis.
Since March 12, Governor Pritzker has issued a number of Executive Orders related to the
COVID -19 pandemic including, but not limited to:
• Prohibiting on premise consumption at bars and restaurants effective March 16
• Prohibiting gatherings of 50 or more people effective March 18
• Requiring all individuals to “stay at home” with the exception of essential activities and
requiring at least six foot “social distancing”, effective March 21 through the term of
the Gubernatorial Disaster Proclamation (currently April 30)
• Ordering non-essential business and operations to cease effective March 21 through
the term of the Gubernatorial Disaster Proclamation (currently April 30)
• Mandating school closures, currently through April 30
While the federal government has provided a number of stimulus programs to support
economic sustainability, small businesses have been hit particularly hard by mandatory
closures and safety measures to “flatten the curve.” The full scope of this pandemic and its
impact on global, national and local economies is unknown, as the world continues efforts to
contain the spread of COVID-19, increase testing and develop effective treatments and
vaccines.
The City’s reliance on sales taxes to support ongoing operations of the City is minimal, with the
Municipal Sales Tax (MST) of 1.0% generating $2.1 million in FY19, representing 5.5% of total
General Fund revenue for the most recently completed fiscal year. The City’s Home Rule
Sales Tax (1.0% effective 7/1/19, previously .50%) is projected to generate approximately
$970,000 for FY20 and supports the City’s Five Year Capital Improvement Program. The $3+
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Monday, April 20, 2020 City Council Agenda
million in annual sales tax revenue benefits all Lake Forest residents and property owners as it
generates an alternative revenue source to property taxes and ensures that visitors to the City
fund a portion of the services provided.
The City’s business community may be small compared to some of its neighbors, but it is an
essential part of the community, adding to the high quality of life for Lake Forest residents.
The Central Business District is a welcoming gathering space for residents of all ages. It is
critical that the Lake Forest business community not only weather these immediate
unprecedented events but recover and reestablish a fiscally sustainable business going
forward.
The proposed Local Business Grant Program is intended to demonstrate the City’s support for
the business community. A particular emphasis is placed on the small businesses who may
find the extended closures and restrictions pose an even greater challenge to recovery and
sustainability. While it does not provide a significant source of funding to these businesses, it
serves as a clear message that their presence in the community is valued and appreciated.
The proposed Resolution and Exhibit A overview of the program can be found beginning on
PAGE 16. The program would be administered by the Finance Department.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 4/6/20
Discussion of grant program concept and
direction to City staff to develop guidelines for
consideration by the Council on April 20, 2020.
BUDGET/FISCAL IMPACT: The total cost of the proposed program is unknown at the current
time. A .25% grant on all sales in calendar year 2019 would total $578,000, but this includes
businesses that are ineligible or may not apply. It also does not account for the annual sales
volume cap of $5 million. The Finance Director is working with the Illinois Department of
Revenue to project a better estimate for presentation to the City Council on April 20. It is
important to note that grant payments would only occur if future sales tax is generated, with
the sole exception of March 2020 sales as an initial cash flow benefit for businesses currently
closed or restricted due to the Governor’s Proclamation.
The program would be funded from the FY2020 operating budget surplus in the General Fund.
It would be set aside as of 4/30/20 and included in the FY21 budget rollovers to be
considered by the City Council in July.
COUNCIL ACTION: If determined to be appropriate by the City Council, Consider Approval of
a Resolution Adopting the City of Lake Forest 2020 Local Business Grant Program in Response
to the COVID-19 Pandemic to Support Recovery of the Local Business Community
2. Consideration of an Ordinance making a Supplemental Appropriation for the Fiscal
Year Beginning May 1, 2019 and Ending April 30, 2020 (First Reading, and if Desired
by the City Council, Final Approval)
PRESENTED BY: Alderman James Morris, Finance Committee Chairman and
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Monday, April 20, 2020 City Council Agenda
Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: It is recommended to approve a supplemental
appropriation at the end of each fiscal year for any fund that is anticipated to exceed the
original appropriation. Staff requests first reading and if desired by the City Council, final
approval of an Ordinance making a supplemental appropriation in Fiscal Year 2020.
BACKGROUND/DISCUSSION: Based on year-end estimates provided by operating
departments during the FY2021 budget development, supplemental appropriations are
anticipated to be required as follows:
MS Site Project Fund - $575,000
Close this fund and transfer fund balance to Capital Improvements Fund
Special Recreation Fund - $300,000
On July 15, 2019, the City Council authorized a $359,415 payment of the City’s member
contribution for the closing, design and renovation costs of the North Suburban Special
Recreation (NSSRA) new facility. At the time, it was noted that the unbudgeted expense
would require a supplemental appropriation at year end.
BUDGET/FISCAL IMPACT: The supplemental appropriations required to meet legal
compliance as presented in the Ordinance are: $575,000 in the MS Site Project Fund ad
$300,000 in the Special Recreation Fund.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance (page 21) making a supplemental appropriation
for the fiscal year beginning May 1, 2019 and ending April 30, 2020.
PUBLIC WORKS COMMITTEE
1. Approval of an Illinois Department of Transportation Resolution Appropriating
$1,750,000 in Motor Fuel Tax (MFT) Funds to be used for the 2020 Annual Street
Resurfacing & Asphalt Patching Program.
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Illinois Highway Code requires each municipality to
submit a City Council Resolution appropriating MFT funds for local street maintenance
projects. Staff requests approval of a resolution appropriating $1,750,000 in MFT funds to be
used for the 2020 Annual Street Resurfacing & Asphalt Patching Program.
BACKGROUND/DISCUSSION: Typically, the City appropriates accumulated MFT funds for street
maintenance projects every three years. While these projects will be bid and managed in-
house, the City is required to follow IDOT guidelines in terms of project contract specifications,
documentation, and project close-out procedures.
PROJECT REVIEW / RECOMMENDATIONS:
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Monday, April 20, 2020 City Council Agenda
Reviewed Date Comments
Finance Committee 11/12/2019 Included in Capital Plan
BUDGET/FISCAL IMPACT: This resolution will initiate the process with IDOT to authorize the use of
MFT funds for the City’s 2020 Annual Street Resurfacing & Asphalt Patching Program.
Below is an estimated summary of the MFT dollars being requested:
Capital Project Amount
Budgeted
Amount
Requested
FY2021 Funding
Source
2020 Annual Street Resurfacing & Asphalt
Patching Program
$1,750,000 $1,750,000 MFT
COUNCIL ACTION: Approval of an Illinois Department of Transportation Resolution
Appropriating $1,750,000 in Motor Fuel Tax (MFT) Funds to be used for the 2020 Annual Street
Resurfacing & Asphalt Patching Program.
2. Award of Award of Bid for the Lake Forest Share of the Joint 2020 Annual Street
Resurfacing & Asphalt Patching Program to Peter Baker & Sons for the Not-to
Exceed Amount of $1,750,000
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Staff requests awarding the Lake Forest share of the joint
2020 Annual Street Resurfacing & Asphalt Patching Program contract to Peter Baker & Son
Co.
BACKGROUND/DISCUSSION: Each year engineering staff develops the resurfacing and
patching programs based on visual inspections, pavement testing, input from Streets Section
personnel, and City Council. The results culminate in developing a 3-year annual pavement
rehabilitation program identifying the streets to be resurfaced and patched each year.
City staff has previously briefed the City Council on Municipal Partnership Initiative (MPI), a
program that takes advantage of economies of scale, by securing low bid prices among
neighboring municipalities who bid similar projects each year. This year, the City joined forces
with Lake Bluff to create a joint bid for the Annual Street Resurfacing & Asphalt Patching
Program.
In 2020, the City plans to resurface approximately 3.4 center-lane miles of streets. The streets
to be resurfaced are:
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Monday, April 20, 2020 City Council Agenda
Street From To
CHEROKEE GREEN BAY RD WAVELAND RD
HILLDALE GREEN BAY RD WAVELAND RD
WILSHIRE RD MT. VERNON WEST END
STABLE LN WESTLEIGH RD NORTH END
ROSEMARY WASHINGTON RD ILLINOIS RD
OAK KNOLL DR ESTATE LN EAST OLD MILL RD
WOODLAND RD LAKE RD ELM TREE
EDGEWOOD SPRUCE NOBLE
NORTH AVE BUENA RD WESTEND
STONE AVE BUENA RD VALLEY RD
NORTHCLIFFE WAY KING MUIR RD RT 43
CRABTREE ELM TREE RD SHERIDAN RD
GLENWOOD RD GREEN BAY RD WAVELAND RD
ILLINOIS RD ROSEMARY RD WASHINGTON CIR
E. LAUREL AVE WESTERN AVE 70 E. LAUREL AVE
W. LAUREL AVE GREEN BAY RD WEST END
BURTON DR INVERLEITH RD LARCHMONT LN
BUDGET/FISCAL IMPACT: The project was bid in early March, 2020 with the bids opened on
March 17, 2020. A total of two bids for the joint project were received. The bid prices consist
of bid quantities that are to be completed by both municipalities as part of their respective
resurfacing and patching programs. Both communities are using Motor Fuel Tax (MFT) dollars
to pay for this year’s programs.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Company Name Dollar Amount Bid
Peter Baker & Son Co. $2,236,851.60
A Lamp Concrete
Contractors Inc. $2,598,639.02
Comparing the two company’s unit costs and maximizing the allocated budget amount, the
bid totals are summarized below. In simple terms, Peter Baker’s unit pricing was less than A-
Lamp Concrete Contractors, Inc.
Company Name Lake Forest’s Bid Portion
Peter Baker & Son Co. $ 1,750,000
A Lamp Concrete
Contractors Inc. $ 1,840,712.02
Peter Baker & Son, has considerable experience working in Lake Forest and has consistently
executed projects in a satisfactory manner.
Both municipalities are scheduled to award their respective contracts in the month of April.
City engineering staff will provide daily inspectional services for Lake Forest’s portion of the
contract.
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Monday, April 20, 2020 City Council Agenda
If awarded, work on this project is expected to begin in May and be substantially completed
early August. Upon award of the contract, both municipalities will meet with the contractor to
get a tentative schedule for each community. The property owners near the vicinity of the
construction work will be notified in advance of the start of construction. The City website,
under Construction Updates, will also provide the details of the construction schedule.
Below is an estimated summary of Project budget:
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
MFT Fund $1,750,000 $1,750,000 Y
COUNCIL ACTION: Award of Bid for the Lake Forest Share of the Joint 2020 Annual Street
Resurfacing & Asphalt Patching Program to Peter Baker & Sons for the Not-to Exceed Amount
of $1,750,000
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS .
Members of the public can provide public comment by calling into the following
number during the meeting: 847-810-3643
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approve the Extension of the Mayor’s Declaration of a Local State of Emergency
until the next City Council Meeting
STAFF CONTACT, Jason Wicha, City Manager
PURPOSE AND ACTION REQUESTED: It is requested that the City Council extend the Declaration
to the next City Council meeting.
BACKGROUND/DISCUSSION: Over the past month, the U.S. Government and the State of
Illinois have issued multiple orders declaring a state of emergency over the country and the
State of Illinois in order to address the impact from the global pandemic from COVID-19. In
order to address the impact this pandemic has had on the City of Lake Forest, Mayor
Pandaleon exercised his authority to issue a Declaration of a Local State of Emergency on
Saturday, April 4, 2020. At the April 6, 2020 City Council meeting, the City Council extended
the Declaration to the next City Council meeting which is April 20, 2020.
In order to ensure that the emergency powers authorized by the local declaration remain in
effect where necessary, the Mayor is asking the City Council to further extend the Declaration
of a Local State of Emergency until the next City Council meeting that takes place after the
April 20, 2020 meeting.
REVIEW/RECOMMENDATIONS:
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Monday, April 20, 2020 City Council Agenda
Reviewed Date Comments
City Council 4/6/2020 City Council Approved the Mayors
Declaration until the next City Council Meeting
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Approve the extension of the Mayor’s Declaration of a Local State of
Emergency until the next City Council Meeting
2. Approval of the April 6, 2020 City Council Meeting Minutes
A copy of the minutes can be found beginning on page 24
COUNCIL ACTION: Approval of the April 6, 2020 City Council Meeting Minutes.
3. Resolution of appreciation for Phil Gayter for his work on the Welcome Home
Campaign
A copy of the Resolution of Appreciation can be found beginning on page 28
COUNCIL ACTION: Approve the Resolution of Appreciation.
4. Resolution of appreciation for Deborah Fischer for her work on the Welcome Home
Campaign
A copy of the Resolution of Appreciation can be found beginning on page 29
COUNCIL ACTION: Approve the Resolution of Appreciation.
5. Approval of a Resolution Reallocating 2020 Volume Cap to the Village of Buffalo
Grove, Illinois
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of a resolution reallocating the
City’s 2020 private activity bond volume cap to the Village of Buffalo Grove, Illinois for the
private activity bond clearinghouse (PABC) pool.
BACKGROUND/DISCUSSION: The Federal Tax Reform Act of 1986 imposes a limit on the
aggregate amount of “tax exempt private activity” bonds (also known as volume cap) that
can be issued by a State. Pursuant to these federal regulations, the State of Illinois has
developed a formula by which the State ceiling is allocated among governmental units in the
State having authority to issue such bonds.
The Illinois Private Activity Bond Allocation Act provides that a home rule unit of government is
allocated an amount equal to $105 multiplied by its estimated population, which for Lake
Forest in calendar year 2020 is $2,052,120 (19,544 x $105). By May 1, 2020, the City must take
action to grant, reserve or transfer its allocation, or the amount is reserved by the Governor’s
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Monday, April 20, 2020 City Council Agenda
Office for a pool. The City may transfer its allocation to any other home rule unit of
government, the State of Illinois or any agency of the State.
This year, the City has received one request (page 30) to transfer its volume cap, as follows:
Organization Proposed Use Amount of Transfer Fee
Village of Buffalo Grove
(Lake County Partners)
Private Activity Bond
Clearinghouse
0.5% or $10,260.60*
* Paid upon issuance of bonds utilizing the allocated volume cap
Home rule units are not prohibited from charging a fee for transferring their cap. In prior years
when economic conditions were more favorable, home rule units were able to induce
developers to pay a higher transfer fee than that offered by Lake County Partners. In recent
years, however, fewer developers have sought the volume cap due to low interest rates and
declines in development activity.
Because the volume cap amount for most municipalities is too small to assist with eligible
projects, Lake County Partners created the Clearinghouse in 2000 as a way for Lake County
communities to pool their cap and make best use of the allocation locally. Lake County
Partners reports that in the past several years, they have seen little activity in the private
activity bond market. Since its inception, the clearinghouse has funded nearly $200 million in
local projects, including the construction of 360,000 square feet of new manufacturing space,
creation of 648 new manufacturing jobs, renovation of 1,600 multi-family dwelling units,
purchase of an estimated 251 homes by “first-time homebuyers”, expansion of a Montessori
School, and construction of a new solid waste disposal “cell”.
This is the 15th year under home rule status that the City has been allocated volume cap. The
City has transferred its volume cap to Buffalo Grove for the past thirteen (13) years. To date,
fee income of $8,574.78 has been received.
BUDGET/FISCAL IMPACT: Upon issuance of bonds utilizing the City’s volume cap, a transfer fee
payment of .5% would be due to the City. Should the entire 2020 allocation be utilized by the
pool, the City would receive $10,260.60.
COUNCIL ACTION: Approval of a Resolution (page 31) Reallocating 2020 Volume Cap to the
Village of Buffalo Grove, Illinois
6. Request Approval to Purchase Necessary Salt Spreading and Plow Mounting Parts
for Three Streets Section Trucks via a National Government Joint Purchase
Cooperative, Sourcewell, in the Amount of $52,729 from the FY ’20 Fleet
Maintenance Operating Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council approval to purchase
necessary salt spreading and plow mounting parts for three of the City’s large snow plow
dump trucks via the current Fleet Maintenance operating budget. Although primarily utilized
by the Streets Section, all large plow trucks are shared with each of the maintenance
operations throughout the calendar year. The parts requesting to be purchased are
purchased through the national government joint purchase co-operative, Sourcewell
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Monday, April 20, 2020 City Council Agenda
(formerly NJPA). Per Section 3.5 of the City’s Purchasing Directive, purchases can be made
via a variety of governmental joint purchasing programs. Items are bid nationally and
conform to all requirements of the Illinois State bidding laws.
BACKGROUND/DISCUSSION: As was previously noted, many Sections within both Public Works
and Parks & Recreation utilize all of the City’s large dump truck fleet. Throughout this past
winter’s snow plowing events, two of the City’s large plow trucks were having constant
problems with their salt spreading control systems (e.g. not spreading any salt, spreading at
too high of rate, not recording tonnages used, etc.). Although 15+ years old, both trucks are
otherwise in very good working order. Additionally, a third truck requires replacement parts
for its plow mounting system. Both sets of parts are very specific in nature (size, hydraulics,
etc.) and require identical replacement parts. The City’s Fleet Maintenance staff have
analyzed these three trucks and have determined that the best approach is to simply
replace the needed parts in order to provide 10+ additional years of service. The salt
spreading control system and plow mounts were priced via national pricing and will be
available by mid-summer; in time for the City’s mechanics to replace them before the
upcoming winter season
BUDGET/FISCAL IMPACT: The City’s Fleet Maintenance Section budgets annually for labor,
parts, fuel, and outside services for the entire City fleet. Balances are analyzed on a monthly
basis and projections are made using previous years’ data. Staff looks at each Section’s
bottom line operating budget; so if one specific line item exceeds its budgeted amount,
savings from another line item is used to cover the overage. With three weeks remaining in
the current fiscal year, the approximate $471,000 parts budget has $18,250 remaining. With
only Police, Fire, and Sanitation currently operating City vehicles on a regular basis, Fleet
Maintenance has seen a significant reduction in part purchases and fuel usage since mid-
March. For FY ’20, Fleet Maintenance’s outside services is budgeted at $140,000. To-date,
$79,743 has been spent. Staff is therefore requesting approval to purchase the parts by using
the $60,000+ savings from the outside services line item. The purchase will be charged to
Fleet’s part budget.
For many years, the City has purchased multiple pieces of equipment and parts from national
bids to include Sourcewell, Omnia Partners, State bid, and the Suburban Purchasing
Cooperative. Sourcewell, formerly National Joint Powers Alliance, was created by State law
as a service cooperative to provide programs and services to members in education and
government. Sourcewell follows the competitive contracting law process to solicit, evaluate,
and award cooperative purchasing contracts for goods and services. Sourcewell is a public
agency governed by an eight-member board.
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific exception requested: Administrative Directive 3-5, Section 9.1D –
Government Joint Purchase
Below is an estimated summary of Fleet Maintenance’s Outside Services line-item budget:
FY2020 Funding Source Amount
Budgeted
Amount Requested Budgeted?
Y/N
Fleet Fund-Outside Services $140,000 $52,729 Y
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Monday, April 20, 2020 City Council Agenda
COUNCIL ACTION: Request Approval to Purchase Necessary Salt Spreading and Plow
Mounting Parts for Three Streets Section Trucks via a National Government Joint Purchase
Cooperative, Sourcewell, in the Amount of $52,729 from the FY ’20 Fleet Maintenance
Operating Budget
7. Ratification of Final Costs for both the North Beach Access Road Ravine and Bluff
Projects and Approval to Make a $54,720 payment to P. Clifford Miller for Additional
Expenses Related to the NBAR Bluff Improvements
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council’s ratification of all
construction expenses related to both the North Beach Ravine and Bluff projects as well as
approval of $54,720 for additional project related costs. As noted in the City’s purchasing
directive, “all related procurements that will be necessary or required in order to complete a
project or facility within the fiscal year, or within 120 days regardless of fiscal year, shall be
treated as a single procurement and the sum of the related procurements shall be used to
determine the applicable level of authority”. Although the ravine and bluff projects were
separate projects and completed in two separate fiscal years, various additional expenses
occurred that related to one or the other outside of the awarded project amounts.
Ratification will allow the Finance Department to accurately reflect all project related costs to
either the ravine or bluff project.
BACKGROUND/DISCUSSION: The North Beach Ravine project was completed at the end of
December, 2018 with the exception of retainage to allow for spring plantings. Beginning in
late May, 2019, City staff and the contractual landscape architect began planting the ravine
embankments. Plants, additional topsoil, and some minor earthwork occurred throughout
the summer in order to coincide the ravine’s completion with the bluff project. This included
general oversight of City crews as they planted the ravine and later the bluff, by the
landscape architect, P. Clifford Miller.
The North Beach bluff project also had various outside expenses related to its completion.
The two dedicated pillars erected at the road’s entrance, the materials utilized in November
for the lower bluff revetment extension, and the many feet of hose, couplings, and tri-pods
used for irrigating the newly planted ravine and bluff.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 3/4/2019
Approved the bluff project to Keno
Construction in the amount of $2,088,363.40
and a 10% contingency of $208,836.34 for
any engineering and/or construction
related expenses.
Public Works Committee 2/20/2019
Recommended City Council approve the
low bid from John Keno & Company.
Recommended a 10% contingency be
approved for any additional engineering
(AECOM) and/or construction (Keno).
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Monday, April 20, 2020 City Council Agenda
Recommended the unused $83,090
contingency from the NBAR ravine project
be put towards the bluff project overage.
Recommended removing the $265,000
Forest Avenue parking lot resurfacing in FY
’20 and allocating those dollars to cover the
over-budget amount of $32,013 and the
approx. $208,000 contingency.
Recommended including the $200,000
budget and repair of the North Beach
parking lot in the bluff restoration project.
City Council 10/15/2018
Directed staff to pursue the bluff repair via
design option 3A. Approved engineering
design services agreement with AECOM.
Approved landscape design services
agreement with P. Clifford Miller, Inc.
Approved removal of the existing
boardwalk.
City Council 10/1/2018 Considered Design & Option Approvals;
Discussion Tabled
Public Works Committee 9/24/2018
Recommended City Council Further Discuss
1A & 3A, Pursue Competitive Bidding,
Complete Project by Memorial Day, 2019.
Recommended Approval of AECOM’s
Design & Bidding Services Agreements
City Council 9/17/2018 Staff Reviewed Each Repair Option and Its
Accompanying Timeline
City Council 9/4/2018 Staff Provided Update from Bluff Advisory
Committee
Bluff Advisory Committee 8/27/2018 Recommended City Pursue One of Three
Repair Options
Bluff Advisory Committee 8/8/2018 Reviewed All Bluff Repair Options
City Council 7/16/2018 Approved Design/Build Approach for
Ravine Repairs
City Council 7/2/2018 Staff Updated City Council on Bluff Failure
City Council 3/20/2017 Approval of Forest Park Monitoring Services
with AECOM
Public Works Committee 3/15/2017 Recommended Approval of Forest Park
Monitoring Services
Finance Committee 3/13/2017 Provided 3/1/2017 Forest Park Bluff Stability
Evaluation
BUDGET/FISCAL IMPACT: The following two charts provide a breakdown of costs for each
project. Upon City Council approval, all charges will be charged to the appropriate project
account.
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Monday, April 20, 2020 City Council Agenda
Ravine
Item / Contractor Description Amount
John Keno & Company General Construction $788,900.00
P. Clifford Miller, Inc. Ravine Landscape Design $ 7,460.00
Various Nurseries Plant Purchases $ 56,983.91
Various Topsoil Distributors Additional Topsoil $ 8,425.76
DiTomasso Excavating Minor Earthwork for Planting $ 7,050.00
P. Clifford Miller, Inc. Plant Selection at Nurseries $ 4,980.00
TOTAL: $866,339.67
Bluff
Item / Contractor Description Amount
John Keno & Company General Construction $2,088,363.40
P. Clifford Miller, Inc. Bluff Landscape Design $ 18,740.00
Contingency General Construction Contingency $ 208,818.97
Various Nurseries Seed, Blanket, & Plant Purchases $ 19,949.52
Various Irrigation Items Irrigation Line, Hose, Tri-Pods, Couplers $ 10,183.36
Krugel Cobbles Entrance Pillars $ 15,850.00
Michels Quarry Stone for Revetment Extension $ 18,447.70
P. Clifford Miller, Inc. Plant Installation Oversight/Management $ 54,720.00
TOTAL: $2,435,072,95
These expenses exceeded the contingency amount and were charged to either the Park &
Recreation’s CARP fund (Capital Asset Replacement Program) or a separate ditch / ravine /
bluff capital improvement account. These expenses will now be added to the project’s
overall total cost and taken from capital fund reserves.
Project Budget Project Award (with
Contingency)
Actual
Expenses
Project
Overage
NBAR Ravine $788,900 $788,900 $866,340 $77,440
NBAR Bluff $1,856,350 $2,297,199 $2,435,073 $137,874
COUNCIL ACTION: Ratification of Final Costs for the North Beach Access Road Ravine and
Bluff Projects and Approval to Make a $54,720 payment to P. Clifford Miller for Additional
Expenses Related to the NBAR Bluff Improvements.
COUNCIL ACTION: Approval of the 7 (seven) omnibus items as presented.
6. ORDINANCES
7. OLD BUSINESS
8. NEW BUSINESS
13
Monday, April 20, 2020 City Council Agenda
9. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
10. ADJOURNMENT
A copy of the Decision Making Parameters can be found beginning on page 14 of this
packet.
Office of the City Manager April 15, 2020
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
14
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
15
RESOLUTION NO._______
A Resolution Adopting the 2020 Local Business Grant Program
in Response to the COVID-19 Pandemic
WHEREAS, the City of Lake Forest (“City”) is a home rule, special charter municipal
corporation; and
WHEREAS, on March 10, 2020, J.B. Pritzker, Governor of the State of Illinois, issued a
disaster proclamation as a result of the spread of the COVID-19 virus; and
WHEREAS, on March 12, 2020, J.B. Pritzker, Governor of the State of Illinois, issued an
Executive Order encouraging social distancing to fight the spread of COVID -19; and
WHEREAS, on March 20, 2020, Governor Pritzker issued an Executive Order requiring
all non-essential persons to stay at home with limited exceptions and non-essential businesses
to cease operations with limited exceptions, which order was effective March 21, 2020 through
April 7, 2020, and was recently extended to April 30, 2020; and
WHEREAS, the COVID-19 Pandemic has had serious negative consequences for Lake
Forest businesses; and
WHEREAS, it is critical that the Lake Forest business community not only weather these
immediate unprecedented events but recover and reestablish a fiscally sustainable business
community going forward; and
WHEREAS, pursuant to the City’s home rule powers and Section 8-1-2.5 of the Illinois
Municipal Code (65 ILCS 5/8-1-2.5), the Corporate Authorities of the City may expend funds for
economic development purposes and make grants to commercial enterprises that are deemed
necessary or desirable for the promotion of economic development within the City; and
WHEREAS, the Corporate Authorities of the City have determined that is in the best
interests of the public health, safety, and welfare to support the economic recovery of local
businesses from the COVID-19 Pandemic through an emergency grant program, as set forth in
this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of The City of
Lake Forest, County of Lake, State of Illinois, as follows:
SECTION 1: The recitals set forth above are hereby incorporated into this Section 1.
SECTION 2: The Corporate Authorities of the City hereby approve and adopt the 2020
Local Business Grant Program as set forth in Exhibit A attached to this Resolution (“Grant
Program”).
SECTION 3: The Corporate Authorities of the City hereby authorize and direct the City
Manager or his designee to establish administrative policies and procedures for the management
of the Grant Program, and authorize the City Manager or his designee to make grant payments
in accordance with this Resolution and the established administrative policies and procedures.
SECTION 4: This Resolution shall be in full force and effect upon its passage and
16
approval in the manner provided by law.
PASSED THIS _____ DAY OF _______________, 2020
AYES
NAYS
ABSENT
APPROVED THIS _____ DAY OF _______________, 2020
_________________________________
MAYOR
ATTEST:
_________________________
City Clerk
4848-1971-1085, v. 3
17
EXHIBIT A
2020 Local Business Grant Program
18
DRAFT 4/15/20
Resolution No. _____
Exhibit A
City of Lake Forest, Illinois
2020 Local Business Grant Program
DRAFT FOR DISCUSSION
PURPOSE:
The purpose of the City of Lake Forest 2020 Local Business Grant Program is to support
recovery of the local business community from impacts of the COVID-19 pandemic and
Governor Pritzker disaster proclamation.
ELIGIBILITY:
• Local business operating within the borders of the City of Lake Forest, Illinois and
reporting sales tax to the Illinois Department of Revenue to the Lake Forest
Location Code
• Business can have no more than four (4) operating locations
• A franchisee of a national chain is eligible only if the franchisee operates no
more than four (4) operating locations
• Only taxable sales generated and reported to the Lake Forest location code is
eligible for the grant (reported on ST-1 or ST-2)
• Lake Forest business location must be operating as of March 21, 2020
GRANT AMOUNT:
• The maximum grant will be calculated as .25% of sales tax generated on
calendar year 2019 sales in Lake Forest, but will be capped at $12,500 ($5 million
in taxable 2019 sales).
• The grant amount is intended to represent ¼ of the Municipal Sales Tax
generated on calendar year 2019 sales. No rebate of Home Rule Sales Tax is
intended with this program.
• If a Lake Forest business is otherwise eligible for the program but opened for
business after January 1, 2019, the maximum grant will be calculated based on
the previous formula or $5,000, whichever is greater.
• The grant amount established is the maximum amount to be received and is not
guaranteed. Actual grant payments will be made based on actual taxable sales
for March 2020 through December 2020.
PROCEDURES:
Step 1: Application
• Grant applicant must submit application form, W-9 and copies of ST-1 or ST-2
forms filed for all months of calendar year 2019
Step 2: Review and Award Letter
• The City Finance Department will review application and related materials and if
awarded a grant, the City will issue a Grant Award Letter advising of the 2020
Grant Cap
19
DRAFT 4/15/20
Step 3: Grantee Submittals for Payment
• Once issued the Grant Award Letter, the grantee may submit requests for
payment on a monthly or less frequent basis
• Grantee may not submit for a City grant payment until sales tax payment has
been made to Illinois Department of Revenue (IDOR)
• Payments will be issued upon receipt of a Grant Request Form, accompanied by
the ST-1 or ST-2 form for each month of sales beginning with March 2020 through
December 2020. Proof of payment to the I DOR is required.
• Grant payment will be .25% on taxable sales generated for the applicable
month reported for the Lake Forest location code
• The City will accept Grant Request Forms through January 31, 2021, at which time
the program shall cease.
• If a grantee submits sales on a quarterly basis, the grant payment for March 2020
will be no more than 1/3 of the first quarter 2020 taxable sales in Lake Forest
ADDITIONAL NOTES:
• Grant amount is subject to 1099-G reporting based on Internal Revenue Service
(IRS) requirements (currently $600 or greater in a calendar year)
• Program applicants should note that based on the formula used for payment,
proprietary sales information may be released or otherwise determined by the
public.
20
THE CITY OF LAKE FOREST
ORDINANCE NO. _________
AN ORDINANCE MAKING A SUPPLEMENTAL APPROPRIATION FOR
THE FISCAL YEAR BEGINNING MAY 1, 2019
AND ENDING APRIL 30, 2020
WHEREAS, on July 15, 2019, The City of Lake Forest adopted Ordinance No.
2019-29 entitled the “Annual Appropriation Ordinance For The Fiscal Year
May 1, 2019 to April 30, 2020” appropriating funds for the fiscal year beginning
May 1, 2019 and ending April 30, 2020 (“Appropriation Ordinance”); and
WHEREAS, there is either additional revenue available to the City or
estimated to be received by the City, which additional revenue became available or
was estimated to be received subsequent to the adoption of the Appropriation
Ordinance, or there is revenue available to the City from fund balances available
when the Appropriation Ordinance was adopted but that were not appropriated at
that time; and
WHEREAS, pursuant to 65 ILCS 5/8-2-9, the Mayor and City Council have
determined that it is proper and necessary to appropriate such revenue through the
adoption of this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF
ILLINOIS, as follows:
21
2
SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of this
Ordinance.
SECTION TWO: Supplemental Appropriation. The City Council hereby
approves a supplemental appropriation for the objects and purposes as set forth in
the schedule attached hereto as Exhibit A.
SECTION THREE: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2020 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2020 _____________________________ Mayor ATTEST: _______________________________ City Clerk
22
3
EXHIBIT A:
Supplemental Appropriation Schedule
MS Site Project Fund $575,000 Special Recreation Fund $300,000
23
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, April 6, 2020
City Council Meeting - City Council Chambers
REMOTE ACCESS MEETING
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the first remote meeting to order at
6:30pm, and the City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Pandaleon, Alderman Beidler, Alderman Morris, Alderman Rummel, Alderman
Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Moreno and Alderman Buschmann.
Absent: None
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all those present.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. Report on the Mayor’s State of Emergency Declaration and Request that the City Council
Extend the Declaration to the Next City Council Meeting
Mayor Pandaleon stated that he would like to extend the emergency declaration to the next City Council
meeting. He reported by making this declaration, the City has the opportunity to request to be reimbursed
by the federal government for any funds spent during the COVID-19 pandemic.
COUNCIL ACTION: Approve the Mayor’s Declaration until the next City Council Meeting
Alderman Buschmann made a motion to approve the Mayor’s Declaration until the next City Council
Meeting, seconded by Alderman Rummel. The following voted “Aye”: Alderman Beidler, Morris, Rummel,
Notz, Preschlack, Goshgarian, Moreno, and Buschmann. The following voted “Nay”: None. 8-Ayes 0-Nays,
motion carried.
Mayor Pandaleon took a moment to thank City Staff for adapting quickly to new delivery methods of
services to residents remotely. The City Council discussed that they along with residents appreciate the daily
updates from the City, stating that residents can opt in to receive Constant Contact communications for
daily updates on COVID-19. Information on how to opt in is available on at
https://www.cityoflakeforest.com/
Mayor Pandaleon also stated the Fire Department and the Police Department are equipped with the
necessary personal protective equipment (PPE) to prevent exposure to COVID-19. Persons wanting to make
PPE donations can contact both the Fire Chief and Police Chief.
Mayor Pandaleon reported that the City will begin to look at how it can expand on current services while
protecting City Staff from exposure. He also reported on ways to support local businesses and based on
24
Proceedings of the Monday, April 6, 2020
REMOTE Regular City Council Meeting
discussion will direct Staff to put together stimulus options moving forward related to a possible rebate on
sales tax revenues.
Finance Director Elizabeth Holleb gave an overview of two local stimulus packages from neighboring
communities.
The City Council had discussion on how this is being handled in other communities, the local small business
impacts. City Manager Wicha stated that more information would be brought by Finance Director Elizabeth
Holleb at the next meeting
COMMENTS BY CITY MANAGER
City Manager Wicha thanked the Council and residents for supporting City staff. He reported that the City
has received many positive messages that are shared across the organization. City Manager Wicha stated
that the best way to support staff during this time is to stay home as much as possible. Emergency
responders are always here to support our residents, and in order to protect their health it is important to
follow these precautions. He praised staff for keeping many City operations intact, and he emphasized
Mayor Pandaleon’s message of bringing more services back on line safely.
COMMITTEE REPORTS
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Members of the public can provide public comment by calling into the following number during the
meeting: 847-810-3643
Michael Seigel offered his comments on the impacts of rebates for local businesses onto taxpayers.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
Mayor Pandaleon offered the condolences to the family of Audit committee member Bill Smith before
reading the omnibus items.
1. Resolution of Sympathy for William Smith, Audit Committee Member
2. * Approval of the March 2, 2020 City Council Meeting Minutes
3. Approval of the Check Register for the Period of February 22-March 21, 2020
4. Ratification of the Continuity of City Employee Salary and Benefits during Coronavirus
Pandemic Closures
5. Approval of an Arbor Day Proclamation
6. * Approval of Tentative Agreement on Wages with the Local Chapter of the Metropolitan of
Police (MAP)
7. * Approval of Special Event Permits for Various Recurring Community Events Proposed for
2020
25
Proceedings of the Monday, April 6, 2020
REMOTE Regular City Council Meeting
8. * Approval of a Special Event Permit and Temporary Traffic Controls for the “Zuffengruppe
3” Car Show Event on Sunday, August 9, 2020, in Market Square
9. * Consideration of an Appeal of a Decision of the Historic Preservation Commission Denying
a Certificate of Appropriateness and a Request for Deferred Consideration. (Approval of
Motion)
10. * Consideration of a Recommendation from the Plan Commission in Support of Approval of
an Update to the Comprehensive Plan as it Relates to the Route 60 Entrance Corridor and
Surrounding Area. (Final Approval of an Ordinance)
11. Award of Bid in the Amount of $23,930.00 with a 10% or $2,393 Contingency to Carey’s
Heating and Air Conditioning for the Stirling Hall HVAC Replacement Project.
12. Award of Bid in the Amount of $31,570.00 with a 10% or $3,157 Contingency to Core
Mechanical for the Lake Forest City Hall Boiler Replacement Project.
13. Approval of Final Payment to IDOT for the Robert McClory Bike Path Construction Project in
the amount of $30,677.80
14. Award of Bid for the Replacement of a Used Semi-Tractor for the Streets Section as Budgeted
in the FY2021 Capital Equipment Budget, to CIT Trucks in the Amount of $41,320 Including a
$2,500 Down Payment
15. Approval to authorize the City Manager to enter into a contract with Fleck’s Landscaping and
Martin Associates for City-Wide Grounds Maintenance Services
16. Approval to authorize the City Manager to enter into a contract with Clauss Brothers, Inc. for
Construction Services Associated with the South Park OSLAD Grant Improvement Project, for
a total project cost not to exceed $764,811.
*Items were from the cancelled March 16 City Council meeting.
COUNCIL ACTION: Approval of the sixteen (16) Omnibus items as presented
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
Alderman Morris asked to remove item #9 due to a conflict.
Mayor Pandaleon asked again if any member of the Council would like to remove any item or take it
separately. Seeing none, he asked for a motion.
Alderman Rummel made a motion to approve the fifteen (15) omnibus items as presented, seconded by
Alderman Beidler. The following voted “Aye”: Alderman Morris, Beidler, Notz, Rummel, Preschlack,
Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carries.
Item #9 Removed
* Consideration of an Appeal of a Decision of the Historic Preservation Commission Denying
a Certificate of Appropriateness and a Request for Deferred Consideration. (Approval of
Motion)
Alderman Beidler motioned to hear number 9 separately, seconded by Alderman Preschlack.
26
Proceedings of the Monday, April 6, 2020
REMOTE Regular City Council Meeting
The following voted “Aye”: Alderman Beidler, Notz, Rummel, Preschlack, Goshgarian, Moreno and
Buschmann. The Following Abstained: Alderman Morris. The following voted “Nay”: None. 7-Ayes, 1-
Abstension, 0 Nays, motion carries.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
The City Council had additional discussion about Lake Forest residents following socially distance protocol
and City Leadership.
Alderman Rummel asked Council members to participate in making a video for a Green Minds Project with
the deadline of April 10 approaching.
ADJOURNMENT
There being no further business, Mayor Pandaleon asked for a motion. Alderman Morris made a motion to
adjourn, seconded by Alderman Preschlack. Motion carried unanimously by voice vote at 7:25 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
27
RESOLUTION OF APPRECIATION
WHEREAS, Phil Gayter has served on the Marketing Committee of The City of Lake Forest from
September, 2016 to May of this year; and
WHEREAS, Phil Gayter’s vast professional creative experience in advertising and marketing brought an
extraordinary set of skills in writing and visuals to the Committee; and
WHEREAS, Phil helped develop a multi-faceted, multi-media and multi-year strategy to campaign for The
City of Lake Forest, titled “Welcome Home”; and
WHEREAS, The City of Lake Forest is extremely grateful for the time and talent Phil provided to the City
of Lake Forest and the Marketing Team, for the tools and products that were developed and the measurable and
tacit success of the “Welcome Home” campaign;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby
expresses the gratitude of the citizens of Lake Forest to Phil Gayter for the service he has given by means of this
resolution, which shall be spread upon the permanent records of the City Council this twentieth day of April,
2020.
Mayor
28
RESOLUTION OF APPRECIATION
WHEREAS, Deborah Fischer has served as a volunteer on the Marketing Committee of The City of Lake
Forest from September, 2016 to May of this year; and
WHEREAS, prior to being asked to serve on the Committee by former Mayor Don Schoenheider, Deb had
been instrumental in helping formulate the concept for a City-wide marketing campaign while she served as
President of the Lake Forest-Lake Bluff Chamber of Commerce; and
WHEREAS, Deb Fischer is a residential real estate professional in the community, and brought her
marketing expertise, creativity and many skills to the Committee; and
WHEREAS, Deb helped develop a multi-faceted, multi-media and multi-year strategy to campaign for
The City of Lake Forest, titled “Welcome Home”; and
WHEREAS, The City of Lake Forest is extremely grateful for the time and talent Deb provided to the City
of Lake Forest and the Marketing Team, for the tools and products that were developed and the measurable and
tacit success of the “Welcome Home” campaign;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby
expresses the gratitude of the citizens of Lake Forest to Deborah Fischer for the service she has given by means
of this resolution, which shall be spread upon the permanent records of the City Council this twentieth day of
April, 2020.
Mayor
29
January 20, 2020
Mr. Jason Wicha, City Manager
City of Lake Forest
Sent via email to: wichaj@cityoflakeforest.com
Dear Jason:
I am writing to request your municipality’s participation in Lake County’s Private Activity Bond
Clearinghouse (PABC) in 2020. Each year, Lake County Partners contacts the home rule communities in
Lake County to request a pooling together of the volume cap to ensure the best use of our collective private
activity bond allocation. The PABC cap for each year is transferred to the Village of Buffalo Grove, the
Pool’s host home rule community. If your municipality is interested in participating, your governing body
must approve a resolution and submit it to the Governor’s Office before May 1, 2020. A sample resolution
is attached for your use.
Since its inception, the Lake County PABC has funded nearly $200,000,000 in local projects, which has
resulted in the construction of over 360,000 sq. ft. of new manufacturing space, the creation of 648 new
manufacturing jobs, the renovation of 1,600 multi-family dwelling units, the purchase of an estimated 251
homes by first-time homebuyers, the expansion of a Montessori School, and the construction of a new solid
waste disposal cell.
Please click on the following link to review the: “State of Illinois’ Guidelines and Procedures for the
Allocation of Private Activity Bonding Authority in Accordance with the Tax Reform Act of 1986 and 30
ILCS 345”. Per page 5 of this document, this year’s per capita amount is $105.00, and the population data
estimates outlined within these guidelines are based on Census information. The population estimate for
City of Lake Forest is 19,544 bringing your municipality’s 2020 allocation to $2,052,120.
Your municipality’s approval of a resolution to transfer its volume cap to the Village of Buffalo Grove will
preserve the volume cap in Lake County for a three-year period for the important reasons outlined above.
Lake County Partners therefore requests that you place a resolution similar to the attached example
on your Board’s schedule for approval and forward the approved resolution to the attention of the
Governor’s Office as soon as possible in the manner outlined within page 3 of the above hyperlinked
Guidelines and Procedures document; please note that all reporting submissions are to be submitted
in both hard copy and electronic format.
Please copy me at bprusila@lakecountypartners.com on your Board’s actions and subsequent
notification to the Governor’s Office, or notify me if your community chooses not to participate in
this year’s pool so that we may more effectively manage the process next year. If you have any specific
questions or concerns, please feel free to get in touch directly at 847-597-1230.
We appreciate your support and look forward to working with you.
Sincerely,
Barbara C. Prusila
Marketing & Communications Director
30
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF LAKE FOREST, ILLINOIS
REALLOCATING 2020 VOLUME CAP
TO THE VILLAGE OF BUFFALO GROVE, ILLINOIS
WHEREAS, the City of Lake Forest, Lake County, Illinois the (“City”), is a municipality and
a home rule unit of government duly organized and validly existing under Section 6(a) of Article
VII of the 1970 Constitution and laws of the State of Illinois; and
WHEREAS, certain tax exempt private activity bonds may be issued only if sufficient
volume cap pursuant to Section 146 of the Internal Revenue Code of 1986, as amended (the
“Code”), is available for the bonds; and
WHEREAS, pursuant to the Code, the City has been allocated volume cap equal to
$105.00 per resident of the City in calendar year 2020, or $2,052,120 for the issuance of such tax
exempt private activity bonds; and
WHEREAS, pursuant to Section 6 and Section 6.1 of the Illinois Private Activity Bond
Allocation Act, 30 ILCS 345/1 et seq. (the “Bond Allocation Act), and the Guidelines and
Procedures promulgated thereunder, the City may, prior to May 1, 2020, reallocate to other home
rule units of government the volume cap allocated to the City by the Code for their issuance of
such tax exempt private activity bonds or for subsequent transfer or reallocation; and
WHEREAS, the City has not used any of its 2020 volume cap and has no present intention
to use the same; and
WHEREAS, the Lake County Partnership for Economic Development, Inc. has offered
Lake County home rule communities the opportunity to participate in a program to combine their
respective volume cap allocations and create a Private Activity Bond Clearinghouse Pool (the
“Pool”) to facilitate the issuance of tax-exempt private activity bonds to finance, manufacturing
and multi-family housing commercial projects in Lake County, Illinois, for economic development
purposes (“Eligible Projects”); and
WHEREAS, the Village of Buffalo Grove, a home rule unit of government (“Buffalo
Grove”), pursuant to its Resolution No. 2001-51 adopted December 17, 2001, agreed to host the
Pool and to reserve its own volume cap, and accept volume cap reallocated to Buffalo Grove by
other home rule units of government, for the issuance of tax-exempt private activity bonds placed
through the Pool to finance Eligible Projects; and
WHEREAS, Buffalo Grove has requested that the City reallocate all of its 2020 volume
cap to Buffalo Grove to be used for the issuance of tax-exempt private activity bonds placed
through the Pool to finance Eligible Projects;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, LAKE COUNTY, ILLINOIS, as follows:
Section 1: Recitals. The foregoing recitals are incorporated in and made a part of this
Resolution by this reference as findings of the City Council.
Section 2: Transfer and Reallocation of 2020 Volume Cap. Pursuant to Section 6 and Section
6.1 of the Bond Allocation Act and the Guidelines and Procedures promulgated
thereunder, the City irrevocably agrees to, and does hereby, transfer and
reallocate all of its 2020 volume cap to Buffalo Grove to be used for the issuance
of tax-exempt private activity bonds placed through the Pool to finance Eligible
31
Projects as directed by the Advisory Committee created pursuant to Buffalo Grove
Resolution No. 2001-51.
Section 3: Agreement. This Resolution shall constitute the agreement of the City to a different
allocation under Section 146(e)(3) of the Code and the writing required under
Section 6 of the Bond Allocation Act.
Section 4: Warranty. The City covenants and warrants that it has taken no action or issued
bonds that would abrogate, diminish, or impair its ability to fulfill the written
agreement, covenants, and undertakings on its part under this Resolution.
Section 5: Authorization. As required by the Bond Allocation Act and the Guidelines and
Procedures promulgated thereunder, a certified copy of this Resolution shall be
transmitted to the Office of the Governor of the State of Illinois. Any and all
appropriate and proper officers, officials, agents, and employees of the City are
hereby authorized, empowered, and directed to take all necessary and advisable
actions, and to execute all such documents and certificates, as may be necessary
to further the purposes and intent of this Resolution.
Section 6: Maintain Record. The City shall maintain a written record of this Resolution in its
records for so long as the bonds to which the volume cap transferred by this
Resolution is reallocated remain outstanding.
Section 7: Effective Date. This Resolution shall be in full force and effect from and after its
passage and approval as required by law and is enacted by the City pursuant to
its powers under the laws of the State of Illinois and the Illinois Constitution of 1970
and its home rule powers.
PASSED this _____ day of __________________, 2020
AYES:
NAYS:
ABSENT:
APPROVED this _____ day of _______________, 2020
____________________________________
Mayor
ATTEST:
__________________________
City Clerk
32