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CITY COUNCIL 2019/01/22 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Tuesday, January 22, 2019 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 7:30pm, and the City Clerk, Margaret Boyer called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Reisenberg, Alderman Preschlack, Alderman Moreno and Alderman Buschmann. CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Lansing made the following appointment. A. 2019-2020 Board and Commission Appointments/Reappointments BUILDING REVIEW BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD James Sykora Appoint 2 COUNCIL ACTION: Approve the Mayor’s appointment Alderman Rummel made a motion to approve the Mayor’s appointment, seconded by Alderman Preschlack. Motion carried unanimously by voice vote. B. Mayor’s Appointment to the Lake Forest Collaborative for Environmental Leadership (LFCEL) of Alderman Preschlack to replace Alderman Reisenberg Mayor Lansing appointed Third Ward Alderman Jim Preschlack to the LFCEL. COMMENTS BY CITY MANAGER City Manager Robert Kiely reported that the Comprehensive Plan Working Group for Settlers Square will meet on Tuesday, January 29 at Fire Station 2. A. Update on North Beach Access Road and Ravine Improvement Projects - Michael Thomas, Director of Public Works City Manager Robert Kiely introduced Director of Public Works, Michael Thomas. Mr. Thomas reported that as of today, approximately 98% of the work on the Ravine portion is complete. He reported on the remaining items in the Forest Park Bluff repair schedule. COMMITTEE REPORTS Proceedings of the Tuesday, January 22, 2019 Regular City Council Meeting FINANCE COMMITTEE 1. GFOA Distinguished Budget Award Presentation for FY19 Finance Committee Chair Jed Morris reported that the Distinguished Budget Presentation Award is the highest form of recognition in governmental budgeting, and its attainment is a significant accomplishment by a government and its management. This is the third consecutive year it has been awarded to The City of Lake Forest. Chairman Morris presented the award to Elizabeth Holleb, Director of Finance and IT, for her efforts in coordinating the preparation of the annual budget and for leading the efforts in making the required changes to the City’s budget document to meet the stringent requirements of the GFOA budget awards program. 2. Consideration of an Ordinance approving a Fee Schedule and an Ordinance amending the City’s Home Rule Sales Tax Rate from .5% to 1.0% (First Reading) Elizabeth Holleb, Director of Finance, reported that the fee schedule ordinance reflects water rates effective May 1, 2019, sanitation fee effective May 1, 2019 and a fee for Community Development credit card payments effective January 1, 2019. Ms. Holleb reported that the second ordinance is an increase in the City’s home rule sales tax rate from .5% to 1.0% effective July 1, 2019. The home rule sales tax rate as proposed would remain consistent with surrounding communities. The City Council had discussion on capital projects, funded and unfunded, and the successes the City has with its financial management. Mayor Lansing asked if there was anyone from the public who would like to comment on this item. Joanna Rolek, President of the Lake Forest Lake Bluff Chamber of Commerce shared concern in regards to the sale tax rate change. Mayor Lansing again asked if there was anyone from the Public who would like to comment on this item. Seeing none, he asked for a motion. COUNCIL ACTION: Grant first reading to the proposed ordinances. Alderman Preschlack made a motion to grant first reading to the proposed ordinances, seconded by Alderman Newman. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Dave Limardi, former City Manager of Highland Park and longtime friend of City Manager Kiely, gave accolades for his faithful public service. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the December 3, 2018 City Council Meeting Minutes 2. Approval of the Check Register for the Period of November 22, 2018 through January 11, 2019 Proceedings of the Tuesday, January 22, 2019 Regular City Council Meeting 3. Approval of Resolutions Required for Bank Purposes to Amend Authorized Signers on City bank accounts. 4. Ratification of a Naming Rights Agreement Related to a Renovation Project at Forest Park 5. Approval of a Resolution Authorizing the Sale of City Property to the City Manager 6. Waive the Bidding Process and Authorizing the Purchase and Service Agreement with Motorola Solutions for the Purchase of STARCOM Police Radios for the Police Department from state bid vendor Motorola Solutions in the amount of $315,345.40. 7. Waive the bidding process, approve the purchase of MSA Self-contained breathing apparatuses (SCBA) and Accept an Assistance to Firefighters Grant (AFG) in the amount of $213,086. 8. Waive the Bidding Process and Authorizing the Purchase with Motorola Solutions for the Purchase of Dual Band Portable Radios for the Fire Department from state bid vendor Motorola Solutions. 9. Ratification and Approval of Asset Health Wellness Contract 10. Waive the bidding process and approve the Replacement of Two, 5-Yard Dump Trucks for the Streets and Water & Sewer Sections Included in the F.Y. 2020 Capital Equipment Budget to JX Peterbilt in the net amount of $191,156 and Lindco Equipment Sales in the amount of $307,258. 11. Waive the bidding process and approve the replacement of Forestry’s log loader to Standard Equipment in the amount of $170,287 and Runnion Equipment in the net amount of $84,658 12. Consideration of a Recommendation from Staff to Authorize Reimbursement to the Lake County Forest Preserves District for Plantings in the Middlefork Savanna. (Approval by Motion) 13. Consideration of a Resolution Relating to an Amendment to the Bannockburn-Lake Forest Jurisdictional Boundary Agreement. (Approve by Motion) 14. Consideration of a recommendation from staff to authorize the City Manager to enter into a new contract with Elevator Inspection Services Co., Inc. (EIS) 15. Consideration of a Recommendation from the Plan Commission in Support of Approval of the Final Plat of Condominium for the First Condominium Building in the Kelmscott Park Development at Laurel and Western Avenues, Addressed as 1155 Kelmscott Way. (Approval by Motion) 16. Consideration of a Recommendation from the Plan Commission in Support of Approval of Resubdivision of Lot 3 in Conway Park. (Approval by Motion) 17. Consideration of a Recommendation from the Plan Commission in Support of a Special Use Permit for Kuro, a New Sushi Restaurant Proposed in the Westwood Square Commercial Development at 950 N. Western Avenue. (If desired by the Council, Waive First Reading and Grant Final Approval of the Ordinance.) Proceedings of the Tuesday, January 22, 2019 Regular City Council Meeting 18. Consideration of an Ordinance Amending the City of Lake Forest Liquor Code, to increase the number of Licenses available in Class C-1 and C-3. (First reading and if appropriate final approval) 19. Consideration of an Ordinance Approving a Recommendation from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 20. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 21. Consideration of a Recommendation from the Plan Commission in Support of Approval of the Updated City of Lake Forest Official Zoning Map. (First Reading, and if desired by the City Council, Final Approval) COUNCIL ACTION: Approval of the (21) Omnibus items as presented Mayor Lansing offered clarification on terminology language related to “waiving the bid” on City Council items, stating that all items on the agenda are in compliance with The City of Lake Forest purchasing policies. The City Council had discussion on items # 12, 13 and 17. Mayor Lansing asked members of the Council if they would like to remove any item or take it separately. Seeing none, Mayor Lansing asked for a motion to approve the twenty-one (21) Omnibus items as presented. Alderman Newman made a motion to approve the twenty-one (21) Omnibus items as presented, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS 1. City Council Approval of renaming Open Lands Park to “Veterans Park” Joe Mobile, Superintendent of Recreation reported on the Parks & Recreation Board’s recommendation to rename Open Lands Park to Veterans Park. COUNCIL ACTION: City Council Approval of renaming Open Lands Park to “Veterans Park” Alderman Moreno made a motion for approval of renaming Open Lands Park to “Veterans Parks”, seconded by Alderman Morris. Motion carried unanimously by voice vote. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS 1. ILCMA Presentation to City Manager Robert R. Kiely Jr. Drew Irvin, Village Administrator of Lake Bluff, presented City Manager Kiely with a certificate from the ILCMA and personally congratulated City Manager Kiely on his retirement. Proceedings of the Tuesday, January 22, 2019 Regular City Council Meeting 2. Approval of a Resolution of Appreciation for City Manager Robert R. Kiely Jr. Mayor Lansing read the Resolution and presented it to City Manager Kiely. COUNCIL ACTION: Approval of a Resolution of Appreciation for City Manager Robert R. Kiely Jr. Alderman Newman made a motion to approve a Resolution of Appreciation, seconded by Alderman Beidler. Motion carried unanimously by voice vote. 3. Presentation of Fabulous Gifts and Prizes for Retiring City Manager Robert R. Kiely Jr., City Manager Mayor Lansing presented the City Manager with a portrait of all the Mayors that he has worked with, and Public Works Director Michael Thomas presented Bob and Alison Kiely each with a street sign. 4. Final Words for Retiring City Manager from Council Members Each Alderman and the Mayor expressed sincere gratitude for the 28 years of service of retiring City Manager, Bob Kiely, saying a few words regarding his service to the City. Mayor Lansing stated, “We are now at the moment when our esteemed City Manager, Bob Kiely, makes the transition from serving and giving so much to our community back to what is most important, focusing his attention on his family and himself. Alison, Sean, Colin and Chelsea, thank you all for sharing your husband and father with us for 28 years. With gratitude, we are sending him back to you with wishes to all of you for many happy, healthy and fun-filled years” Mayor Lansing introduced Mr. Kiely’s son Sean. Sean Kiely welcomed his father to retirement with wishes of spending time with his three grandchildren. 5. Final Comments from Robert R. Kiely Jr. The City Manager thanked his family for all their years of love and support. He thanked the Staff, and he thanked the City Council. ADJOURNMENT There being no further business Mayor Lansing asked for a motion. Alderman Buschmann made a motion to adjourn, seconded by Alderman Morris. Motion carried unanimously by voice vote at 9:40 pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.