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CITY COUNCIL 2019/10/21 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, October 21, 2019 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:56pm, and the City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Pandaleon, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Preschlack, Alderman Goshgarian, Alderman Moreno and Alderman Buschmann. Absent: none CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all those present in the Chambers. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Pandaleon reported on recent correspondence received regarding a certification of Human Resource Director, DeSha Kalmar. He stated that the performance level of the Executive Staff at The City of Lake Forest is on the leading edge. COMMENTS BY CITY MANAGER Mike Strong, Assistant to the City Manager, introduced Sally Swarthout, Director of Parks & Recreation. She gave an overview of the “Nature Walk Event at Forest Park”, the “Annual Halloween Tricks” celebrated at the Recreation Center for 3-9 year olds, the “Annual Halloween Sailing Regatta”, and “Dinner with Santa”. More information is available on the City’s website. Mike Strong gave background information from Illinois 1st Community Solar Project and presented the Mayor with a plaque. Photos were taken. COMMITTEE REPORTS FINANCE COMMITTEE 1. Acknowledge Receipt of the FY2019 Treasurer’s Report Mayor Pandaleon introduced Assistant Finance Director Diane Hall. Ms. Hall asked if there were any additional questions, as this item was heard at the preceding Finance Committee meeting. Mayor Pandaleon asked if there was anyone from the audience who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Acknowledge Receipt of the FY2019 Treasurer’s Report Alderman Morris made a motion to acknowledge receipt of the FY2019 Treasurer’s Report, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Beidler, Morris, Notz, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. Proceedings of the Monday, October 21, 2019 Regular City Council Meeting OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Larry Crone brought up a concern for a missing stop sign on Lake Road. Deb Fisher encouraged residents to shop, dine and think local over the holiday season and share it on social media. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the October 7, 2019 City Council Meeting Minutes 2. Approval of Revisions to the City Investment Policy 3. Approval of an Intergovernmental Agreement (IGA) Between The City of Lake Forest and The Illinois Department of Healthcare and Family Services (HFS) Regarding Enhanced Rates for Ambulance Services and Authorization to make required payments to HFS consistent with the IGA 4. Approve an Addendum to Include New Equipment to the current HVAC Preventive Maintenance Contract Awarded to First Point Mechanical Services, L.L.C. for an Additional Sum of $ 7,221.50. 5. Approval of a First Amendment to the Restated Agreement Relating to the Gorton Property 6. Award of Two Year Contract for Seasonal Brochure Printing for the Recreation Department as Approved by Park and Recreation Board COUNCIL ACTION: Approval of the six (6) Omnibus items as presented Mayor Pandaleon again asked members of the Council if they would like to remove any item or take it separately. Hearing none, Mayor Pandaleon asked for a motion to approve the six (6) Omnibus items as presented. Alderman Rummel made a motion to approve the six (6) Omnibus items as presented, seconded by Alderman Buschmann. The following voted “Aye”: Alderman Beidler, Morris, Notz, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of an Ordinance Amending Chapter 40, titled “Governmental Ethics” of the City Code (Final Reading) City Attorney Julie Tappendorf reported that since the October 7, 2019, City Council meeting, the Legal Committee reviewed a recommendation from the Mayor to modify the preambles of the Ordinance and Proceedings of the Monday, October 21, 2019 Regular City Council Meeting definition of “relative”, which further modifies the purpose and policy subsection D, and definition of relative. Alderman Rummel read a statement that summarized the intention of the Legal Committee’s review which included recommending reorganizing the ethics regulations, revising the language to make it more reader- friendly, expanding the definitions, expanding the local conflicts of interest regulations for City officers and employees; and incorporating the statutory conflicts of interest into the ethics regulations, along with streamlining the administration and enforcement provisions. The City Council had discussion on the additional recommendations and thanked the Legal Committee, along with members of the City Council, for all their work. Mayor Pandaleon asked if there was anyone from the audience who wanted to comment. JoAnn Desmond offered her opinion on the improvements made to the code. Mayor Pandaleon again asked if there was anyone from the audience who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Grant final reading of an Ordinance amending Chapter 40, titled “Governmental Ethics” of the City Code Alderman Rummel made a motion to grant final reading of an Ordinance amending Chapter 40, titled “Governmental Ethics” of the City Code, seconded by Alderman Buschmann. The following voted “Aye”: Alderman Beidler, Morris, Notz, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. NEW BUSINESS 1. Approval of a Professional Services Agreement with Baxter & Woodman for Design and Specifications of the Burr Oak Storm Sewer Project in the Amount of $189,000 Michael Thomas, Director of Public Works reviewed the background on this proposed project and the 2019 Stormwater Master Plan Update. The Burr Oak storm sewer project, along with all FY ’21 capital improvement requests, will be considered at the November 12, 2019 capital budget meeting. Should the Finance Committee decide to proceed with the Burr Oak storm sewer project in FY ’21 and desires construction to be completed in calendar year 2020, a completed set of design drawings and specifications will need to be completed and placed out to bid by early spring. Mr. Thomas stated that staff is recommending City Council approve a professional services agreement with Baxter & Woodman for the design and specifications. The City Council had discussion on project timing, pipe size, other stormwater analysis, and asked if this approval obligates the City to complete the project. Additional discussion included 25, 50-year analytics, current flooding, the approach of the timing of this proposed project and how this project may be funded. Mayor Pandaleon asked if there was anyone from the audience who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of a Professional Services Agreement with Baxter & Woodman for Design and Specifications of the Burr Oak Storm Sewer Project in the Amount of $189,000 Proceedings of the Monday, October 21, 2019 Regular City Council Meeting Alderman Rummel made a motion to approve a Professional Services Agreement with Baxter & Woodman for Design and Specifications of the Burr Oak Storm Sewer Project in the Amount of $189,000, seconded by Alderman Beidler. The following voted “Aye”: Alderman Beidler, Morris, Notz, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT There being no further business Mayor Pandaleon asked for a motion. Alderman Goshgarian made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 8:03 pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.