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CITY COUNCIL 2019/04/15 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, April 15, 2019 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 7:25pm, and the City Clerk, Margaret Boyer called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Reisenberg, Alderman Preschlack, Alderman Moreno and Alderman Buschmann. Absent: None CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS Mayor Lansing asked for a motion to adjourn into executive session. 1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (5), The City Council will be discussing the purchase or lease of real property for the use of the public body. Alderman Rummel made a motion to adjourn into executive session pursuant to 5 ILCS 120/2 (c), (5), The City Council will be discussing the purchase or lease of real property for the use of the public body, seconded by Alderman Moreno. The following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Adjournment into Executive Session at 7:26 pm. Reconvene into Regular Session at 7:53 pm. COMMENTS BY MAYOR Mayor Lansing made the following appointments. A. 2018-2019 Board and Commission Appointments/Reappointments SENIOR RESOURCE COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Gale Strenger Wayne Appoint as Chair 3 Mary Jo Davis Reappoint LB Thomas Sullivan Reappoint 3 Proceedings of the Monday, April 15, 2019 Regular City Council Meeting Mark Dewart Appoint LB COUNCIL ACTION: Approve the Mayors Appointments and Reappointments Mayor Lansing asked for a motion. Alderman Beidler made a motion to approve the Mayors appointments and reappointments, seconded by Alderman Preschlack. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER City Manager Jason Wicha introduced Joe Mobile, Superintendent of Recreation. Mr. Mobile reviewed the planned 2019 Lakefront Operational Procedures in light of the Hughes Gateway/North Beach Access Road project that will continue through the end of the summer. The City Council had discussion on communications regarding parking, beach passes, shuttle services and life safety issues. Director of Public Works, Michael Thomas gave an overview of work has been done to date. Mayor Lansing asked if there was anyone from the public who would like to comment on this item. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the 2019 Lakefront Operational Procedures Alderman Rummel made a motion to approve the 2019 Lakefront operational procedures, seconded by Alderman Beidler. The following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. COMMITTEE REPORTS FINANCE COMMITTEE 1. GFOA Award Presentation Alderman James Morris, Finance Committee Chairman reported that the City recently received notification that it has once again been awarded the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for its FY18 Comprehensive Annual Financial Report. The City has received this prestigious award for the 40th consecutive year. In addition to the Certificate of Achievement, an Award of Financial Reporting Achievement is presented by the GFOA to the individual designated as instrumental in their government unit’s achievement of the Certificate. Finance Chair Morris presented this award to Diane Hall, Assistant Finance Director. 2. Approval of the Comprehensive Fiscal Plan for FY2020 James Morris, Finance Committee Chairman introduced Finance Director Elizabeth Holleb. Ms. Holleb reported that the approval of the comprehensive fiscal plan for FY 2020 is more than a budget; it is actually a five-year financial forecast. She stated City Council Finance Committee has reviewed various components of the Comprehensive Fiscal Plan for FY2020 at several public meetings over the past seven months. She gave an overview of the plan for FY2020. Ms. Holleb reported that this is the first year that it was posted on the city’s website. Ms. Holleb reported that the following changes have been made to the budget figures since the March 11 Finance Committee meeting, Compensation adjustments are now reflected within the Proceedings of the Monday, April 15, 2019 Regular City Council Meeting operating department budgets for all funds; FY20 Transfer from General Fund to Capital Fund increased from $500,000 to $1.5 million; South Park improvements and corresponding grant revenue has been added; Transfer from Parks and Recreation Fund to Golf Course Fund has been revised with the $235,000 loan being moved from FY20 to FY19; and she gave a review of other key highlights. Mayor Lansing if there is was anyone who wanted to speak on the topic. Dennis Meulemans, 1100 Sir William Lane, spoke to the City Council in regards to budget questions and offered solutions. The City Council had discussion. Mayor Lansing again asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the Comprehensive Fiscal Plan for Fiscal Year 2020 Alderman Morris made a motion to Approval of the Comprehensive Fiscal Plan for Fiscal Year 2020, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. 3. Annual Vendor Approval Elizabeth Holleb, Finance Director reported that on September 19, 2011, the City Council approved Code amendments revising the method for approving vendors. Consistent with the revised policy, payments for services provided on an unspecified ongoing basis exceeding $20,000 annually in aggregate are to be approved by the City Council as part of the budget process. The attached list provides the vendors approved for FY2016-FY2019 as well as the recommendations submitted for City Council approval for FY2020. Additionally, City Council will continue to approve any single purchase over $20,000 as specified in Chapter 38 of the City Code. Mayor Lansing asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the attached list of vendors for Fiscal Year 2020. Alderman Preschlack made a motion to Approval of the Comprehensive Fiscal Plan for Fiscal Year 2020, seconded by Alderman Beidler. The following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. 4. Approval of Revisions to City’s Pension Funding Policy Alderman James Morris, Finance Committee Chairman and Elizabeth Holleb, Finance Director reported that Staff requests approval of revisions to the City’s Pension Funding Policy defining the manner in which the City funds long-term costs of pension benefits. The proposed revisions have no immediate financial impact to the City but instead reflect the City’s intent to phase in an open amortization period. The City Council had discussion. Proceedings of the Monday, April 15, 2019 Regular City Council Meeting Mayor Lansing asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of revisions to the City’s Pension Funding Policy. Alderman Reisenberg made a motion of Approval of revisions to the City’s Pension Funding Policy, seconded by Alderman Moreno. The following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. 5. Resolution in Support of Senate Bill 1111 and House Bill 1571 PRESENTED BY: Alderman James Morris, Finance Committee Chairman Alderman Morris briefly reported that the Citys Pension Subcommittee recommends approval of a Resolution in support of Senate Bill 1111 and House Bill 1571. The Illinois Municipal League (IML) has submitted a number of pension reform proposals for consideration by the 101st General Assembly. The Pension Subcommittee is concerned that while some of these proposals are designated as pension reform, they simply defer the existing obligations and will exacerbate the pension funding challenges for local municipalities. COUNCIL ACTION: Approval of the Proposed Resolution OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the April 1, 2019 City Council Meeting Minutes 2. Consideration of Approval only of Executive Session minutes to include the dates of 4/16/18, 5/30/18, 6/4/18, 6/18/18, 7/2/18, 9/4/18, and 3/18/19 3. Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions 4. Approval of North Suburban Special Recreation Association (NSSRA) Resolution authorizing the Acquisition of Certain Property 5. Approval of Wright Benefit Strategies Benefit Consulting Services for Fiscal Year 2020 6. Approval of a Resolution Reallocating 2019 Volume Cap to the Village of Buffalo Grove, Illinois 7. Authorization for the City Manager to enter into an Agreement with William Schelhas Media Services, LLC In an Amount not to exceed $29,250 for Professional Services Related to the Operation of the City’s Public, Educational and Government Access Cable Television Services. 8. Approval of the Public Works Committee Recommendation to Award a Bid for the Lowest Responsive and Responsible Bidder for the Old Elm Storm Sewer and Forest Hill Water Main Proceedings of the Monday, April 15, 2019 Regular City Council Meeting Project, to Bolder Contractors in the Amount of $1,548,140. In Addition, a 10% Contingency is Requested for Any Unforeseen Construction Issues that May Arise During the Project. 9. Approval to Extend the 2018 Sanitary Sewer Inflow/Infiltration Testing Program Bid Pricing to RJN Group in the Amount Not-To-Exceed $70,323 10. Award of Bid to Hoerr Construction for the Annual Sewer Lining Program in the Amount of $250,000 11. Approval of a Resolution to Adopt the Des Plaines River Watershed-Based Plan 12. Approval of a Three-Year Professional Services Agreement for the City Surveyor and Engineer to GeWalt Hamilton in an Estimated Annual Amount of $43,000 13. Approval of a Three-Year Commitment to Provide Financial and In-Kind Staffing Support to the Friends of Lake Forest Parks & Recreation Foundation in an Amount not to Exceed $45,000 Per Year 14. Authorization for the City Manager to enter into a Contract with Brandstorm in an amount not to exceed $24,000 for Professional Services related to the implementation of the Community Marketing Plan Continuation in FY20 COUNCIL ACTION: Approval of the fourteen (14) Omnibus items as presented Mayor Lansing asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on items # 5 and 14. Mayor Lansing again asked members of the Council if they would like to remove any item or take it separately. Seeing none, Mayor Lansing asked for a motion to approve the fourteen (14) Omnibus items as presented. Alderman Preschlack made a motion to approve the fourteen (14) Omnibus items as presented, seconded by Alderman Moreno. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT There being no further business Mayor Lansing asked for a motion. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Newman. Motion carried unanimously by voice vote at 9:34 pm. Respectfully Submitted Margaret Boyer, City Clerk Proceedings of the Monday, April 15, 2019 Regular City Council Meeting A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.