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CITY COUNCIL 2019/06/17 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, June 17, 2019 City Council Meeting - City Council Chambers Motion to Appoint Alderman Newman as Mayor Pro Tem City Clerk, Margaret Boyer asked for a motion to appoint Alderman Newman as Mayor Pro Tem. Alderman Beidler made a motion, seconded by Alderman Moreno. Motion carried unanimously by voice vote. CALL TO ORDER AND ROLL CALL: Honorable Mayor Pro Tem Newman called the meeting to order at 6:30pm, and the City Clerk, Margaret Boyer, called the roll of Council members. Present: Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Preschlack, Alderman Goshgarian, Alderman Moreno and Alderman Buschmann. Absent: Mayor Pandaleon and Alderman Rummel CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR COMMENTS BY CITY MANAGER A. Community Spotlight - Lake Forest Preservation Foundation -Tom Gleason, Vice President of Communications and Awards Chairman City Manager Jason Wicha introduced Lake Forest Preservation Foundation Vice President of Communications, Tom Gleason. He reported on the standards of judging used in evaluation and reviewed the recipients of this year’s Historic Preservation Foundation Awards. Mayor Pro Tem Newman thanked Mr. Gleason and the Foundation for all their work. B. ComEd Annual Update - Calandra Davis, External Affairs Manager City Manager Jason Wicha introduced External Affairs Manager, Calandra Davis. She reported on the 99.97% reliability performance in The City of Lake Forest and gave an overview of improvement work ComEd has completed. The City Council had discussion on distribution lines, LED street light conversion and tree trimming. C. Update on Hughes Gateway/North Beach Access Road - Sally Swarthout, Director of Parks & Recreation and - Michael Thomas, Director of Public Works Michael Thomas, Director of Public Works who gave an update on the ravine repair and roadwork, reporting that most of the stone has already been delivered, therefore decreasing traffic to and from the site. The City Proceedings of the Monday, June 17, 2019 Regular City Council Meeting Council had discussion on budget, cost estimates, schedule and plantings and recent rainfall totals. Sally Swarthout, Director of Parks & Recreation gave an overview of lakefront data on visits and hours of operation. The City Council had discussion on hours of operation and possibly extending the beach season based on weather. COMMITTEE REPORTS FINANCE COMMITTEE A. Consideration of the Annual Appropriation Ordinance for FY2020 and Approval of Rollovers (First Reading) Elizabeth Holleb, Finance Director, reported the annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. Ms. Holleb reported the Appropriation Ordinance provides for a 10% “contingency” above the budgeted expenditures. Each separate fund includes an item labeled “contingency” with an appropriate sum equivalent to 10% of the total funds budgeted. She reported it is important to note that the City Council and City staff follows the adopted budget as its spending guideline, not the Appropriation Ordinance. Without the contingency, the City Council would have to pass further modifications to the Appropriation Ordinance to cover any unforeseen expenditures exceeding the budget. The City Council had discussion on contingency, the rollover cap and why that number may be smaller when this item heard for final reading. Mayor Pro Tem Newman asked if there was anyone from the public who wanted to comment on this item. Seeing none, he asked for a motion. COUNCIL ACTION: Approve first reading of the FY2020 Appropriation Ordinance (page 15) and the rollovers. A copy of the ordinance is available for review by the public in the City Clerk’s office. A public hearing will be conducted on July 15, 2019 in conjunction with second reading of the ordinance. Alderman Morris made a motion to approve first reading of the FY2020 Appropriation Ordinance and the rollovers, seconded by Alderman Preschlack. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 7- Ayes, 0 Nays, motion carried. PUBLIC WORKS COMMITTEE A. Approval of a Contract with Hey and Associates, Inc. to Provide Engineering Design Services for the Rosemary Road Ravine Project in an Amount not to Exceed $77,750 Jim Lockefeer, Public Works Management Analyst, reported that the Public Works Committee and City staff are requesting approval of a contract with Hey and Associates, Inc. to provide professional engineering design services for the Rosemary Road Ravine Project in an amount not to exceed $77,750. He gave an overview of the project area. He explained the budget overage, as additional issues were not discovered at the time of the preliminary review, noting that the amount exceeding budget is proposed to be taken from the ”Storm: Bluff, Ravine and Ditch Improvements” account. The City Council had discussion on apparent age of the culvert, bricks under the road and visibility of this project. Proceedings of the Monday, June 17, 2019 Regular City Council Meeting Mayor Pro Tem Newman asked if there was anyone from the public who wanted to comment on this item. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of a contract with Hey and Associates, Inc. to provide engineering design services for the Rosemary Road Ravine Project in an amount not to exceed $77,750. Alderman Buschmann made a motion to approve a contract with Hey and Associates, Inc. to provide engineering design services for the Rosemary Road Ravine Project in an amount not to exceed $77,750, seconded by Alderman Goshgarian. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 7- Ayes, 0 Nays, motion carried. B. Approval of a Contract with Bleck Engineering Company, Inc. to Provide Engineering Design Services for the Ringwood Road Ravine Project in an Amount not to Exceed $44,500 Jim Lockefeer, Public Works Management Analyst, reported that the Public Works Committee and City staff are requesting approval of a contract with Bleck Engineering Company, Inc. to provide professional engineering design services for the Ringwood Road Ravine Project in an amount not to exceed $44,500. He gave an overview of the project area. He stated that these failures have also resulted in a portion of the adjacent ravine slope sliding. Repairs are needed to re-build the crushed end of the box culvert, the failed retaining wall, and to correct the ravine slide that has occurred on the slope. The City Council had discussion on design, construction and the headwall and the historical issue. Mayor Pro Tem Newman asked if there was anyone from the public who wanted to comment on this item. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of a contract with Bleck Engineering Company, Inc. to provide engineering design services for the Ringwood Road Ravine Project in an amount not to exceed $44,500 Alderman Moreno made a motion to approve contract with Bleck Engineering Company, Inc. to provide engineering design services for the Ringwood Road Ravine Project in an amount not to exceed $44,500, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 7- Ayes, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the June 3, 2019 City Council Meeting Minutes 2. Award Multisystem Management Company a Three-year Janitorial Services Contract Included in the FY 2020 – 2022 Operating Budgets in the Annual Amount of $226,908. 3. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approval of the three (3) Omnibus items as presented Proceedings of the Monday, June 17, 2019 Regular City Council Meeting Mayor Pro Tem Newman asked members of the Council if they would like to remove any item or take it separately. Alderman Buschmann made a motion to table item #1, seconded by Alderman Moreno. Mayor Pro Tem Newman again asked members of the Council if they would like to remove any item or take it separately. Seeing none, he asked for a motion to approve the two (2) Omnibus items as presented. Alderman Buschmann made a motion to approve the two (2) Omnibus items as presented, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 7- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT There being no further business Mayor Pro Tem Newman asked for a motion. Alderman Moreno made a motion to adjourn, seconded by Alderman Beidler. Motion carried unanimously by voice vote at 7:36 pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.