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CITY COUNCIL 2019/08/05 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, August 5, 2019 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:30pm, and the Assistant to the City Manager Mike Strong called the roll of Council members. Present: Honorable Mayor Pandaleon, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Goshgarian, and Alderman Moreno. Absent: Alderman Preschlack, Alderman Buschmann CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all those present in the Chambers. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. 2019-2020 Board and Commission Appointments/Reappointments ZONING BOARD OF APPEALS NAME OF MEMBER APPOINT/REAPPOINT WARD James Moorhead Appoint as Liaison to Plan Commission 1 COUNCIL ACTION: Approve the Mayor’s Appointments and Reappointments Alderman Morris made a motion to approve the Mayor’s appointment, seconded by Alderman Moreno. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER A. CROYA- Hope Alex, Scholarship Winner -“Spirit of CROYA” Margot Martino Essay Contest City Manager Jason Wicha introduced Todd Nahigian, CROYA Manager. Mr. Nahigian provided an overview of CROYA program and services, and introduced Hope Alex, the “Spirit of CROYA” essay contest and scholarship winner. Ms. Alex recited her essay to those present in the Chambers. B. Request for Approval of a Special Event Permit and Special Event Liquor License for “Art Fair on the Square”, a Fundraising Event to be Hosted by the Deer Path Art League on Sunday and Monday, September 1-2, 2019 City Manager Jason Wicha introduced Ann Grant, Vice President of the Deer Path Art League. Ms. Grant provided an overview of the Deer Path Art League, highlighting the annual “Art Fair on the Square” event that is held over the Labor Day weekend in Lake Forest. She introduced Pamela Payton, the event organizer for this year’s event. Ms. Payton reviewed a request for a special event permit and liquor license for the 2019 “Art Fair on the Square” event. Proceedings of the Monday, August 5, 2019 Regular City Council Meeting COUNCIL ACTION: If determined to be appropriate by the City Council, approval of the following two actions: 1.) Approve a Special Event Permit and Liquor License as requested by the Deer Path Art League to support “Art Fair on the Square” to be held September 1-2, 2019; and 2.) Authorization to waive fees in an amount not to exceed $3,800 for all applicable permit, inspection and city service fees to support the event Alderman Rummel made a motion to approve the special event permit and liquor license, and waiver of fees for the 2019 “Art Fair on the Square” event, seconded by Alderman Moreno. The following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Goshgarian, Moreno. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. C. Information about Upcoming Events Sponsored by the Chamber of Commerce and Consideration of Requests in Support of the Events. (Approve by motion.) City Manager Jason Wicha introduced Joanna Rolek, Executive Director of the Lake Forest/Lake Bluff Chamber of Commerce. Ms. Rolek introduced two new events that the Chamber was going to host this fall, including an “Uncorked” event in September and car show in October. She reviewed a request to authorize the special event permits for these events, along with a contribution request to support the Chamber’s efforts. COUNCIL ACTION: Approve a motion in support of two upcoming community events, Lake Forest Uncorked and Lake Forest Then and Now Auto Show in the form of waiver of fees, limited City staff support, use of the Telegraph Road Train Station site and a contribution to the Chamber to help cover a portion of the time and resources necessary to support the events. Alderman Rummel made a motion to approve the special event permits and contribution amount, seconded by Alderman Moreno. The following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Goshgarian, Moreno. The following voted “Nay”: None. 6-Ayes, 0 Nays, motion carried. D. Request for Approval of Temporary Traffic Controls and a Special Event Permit for the inaugural “Cru5ader Fun Run & Walk”, a Fundraising Event to be Hosted by the School of St. Mary Parents Association on Saturday, September 21, 2019 City Manager Jason Wicha introduced John Hancir, member of the School of St. Mary Parent’s Association. Mr. Hancir introduced the School of St. Mary Parents Association to the City Council and reviewed a request to host a fun run and walk in September. Mr. Hancir requested that the special event permit, associated road closures, and fee waiver be approved by City Council. COUNCIL ACTION: If determined to be appropriate by the City Council, approval of the following two actions: 1.) Approve a Special Event Permit and Temporary Traffic Control Plan as requested by the School of St. Mary Parents Association to support their “Cru5ader Fun Run & Walk” to be held September 21, 2019; and 2.) Authorization to waive fees in an amount not to exceed $1,750 for all applicable permit, inspection and city service fees to support the event Alderman Goshgarian made a motion to approve the special event permit, temporary traffic management plan, and fee waiver for the School of St. Mary event, seconded by Alderman Beidler. The following voted Proceedings of the Monday, August 5, 2019 Regular City Council Meeting “Aye”: Alderman Beidler, Morris, Newman, Rummel, Goshgarian, Moreno. The following voted “Nay”: None. 6-Ayes, 0 Nays, motion carried. E. PUBLIC SERVICE ANNOUNCEMENT - Western& Deerpath Rail Road Closing Information Expected from August 8-16/2019, Michael Thomas, Director of Public Works City Manager Jason Wicha introduced Michael Thomas, Director of Public Works. Mr. Thomas reviewed a plan that was submitted by Union Pacific to temporarily close the grade crossing at Western and Deerpath for planned maintenance. Mr. Thomas stated that the closure would take place between August 8 and August 16. COMMITTEE REPORTS OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the July 15, 2019 City Council Meeting Minutes 2. Approval of the Check Register for the Period of June 22 – July 26, 2019 3. Consideration of a Resolution of Appreciation for City Employee Mike Glomski who is retiring after 23 plus years of service in both the Forest Section and the Community Development Department 4. Approval of a User Agreement and Associated Documents for eConnectDirect through Multi- Bank Securities, Inc. and Approval of Signers for eConnectDirect Account. 5. Consideration of an Ordinance Amending Various Sections of Chapter 93 titled “Cemeteries” of the City Code (Waive First Reading and Final Approval) 6. Waiver of Procedures and Approval of All City Expenditures and New Asphalt Contractor Recommendation for the Waukegan Road Sidewalk Replacement Project to Peter Baker & Sons in the Amount of $429,308 Pending IDOT Permit Approval. 7. Approval of Design Services Agreements for the Deerpath Streetscape Project Phase I Design with Craig Bergmann Landscape Design, Inc. in an Amount not to Exceed $40,850 and Gewalt Hamilton Associates, Inc. in an Amount not to Exceed $108,500 8. Approval of a Three-Year Contract with Alpha Paintworks, Inc. for Fire Hydrant Painting Services included in the FY2020-2022 Operating Capital Budget for the sum of $53,400. 9. Approval of a Contract with Superior Road Striping to Provide Thermoplastic Lane Marking for the Amount of $94,000 10. Approval of a Professional Services Agreement for the Fire Department Locker Room Renovation Project with FGM Architects in an Amount not to exceed $43,150 Proceedings of the Monday, August 5, 2019 Regular City Council Meeting 11. Award of Bid for the 2019 Stirling Hall Door Replacement to TDS Door Company in the amount of $33,800.00 with a contingency of 5% or $1,690.00 12. Approval of Two Agreements with Baxter & Woodman and Ratification of Expenses Incurred for an Update to both the Burr Oak Storm Water Analysis and the City’s Storm Water Drainage Study in the Amount of $34,850 13. Consideration of an Ordinance Approving a Recommendation from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 14. Consideration of Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approval of the fourteen (14) Omnibus items as presented Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately. Hearing none, Mayor Pandaleon asked for a motion to approve the fourteen (14) Omnibus items as presented. Alderman Newman made a motion to approve the fourteen (14) Omnibus items as presented, seconded by Alderman Beidler. The following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Goshgarian, Moreno. The following voted “Nay”: None. 6-Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of Revisions to Previous Approvals Related to Construction of a Hyatt Place Hotel, in Conway Park. (Waive First Reading and Grant Final Approval of an Ordinance and Approve a Resolution by Motion) Catherine Czerniak, Director of Community Development, provided the City Council some background on the Hyatt Place Hotel that is proposed in Conway Park. Ms. Czerniak stated that the Building Review Board is making a recommendation to authorize site and building modifications to the proposed development. In addition to this recommendation, Ms. Czerniak stated that a time period extension within the existing economic incentive agreement was also necessary in order to allow the developer time to refine its building plans to reflect these changes. She added that the developer is requesting that the building permit application deadline be moved to May 31, 2020, and project completion date be extended until December 31, 2021. The City Council had a discussion regarding the proposed modifications and the timing for the project. Mayor Pandaleon asked if there was anyone from the public who would like to comment, seeing none, he asked for separate motions as presented. COUNCIL ACTION: If determined to be appropriate by the City Council: 1. Waive first reading and grant final approval of the Ordinance in accordance with the Building Review Board’s recommendation approving minor modifications to the design aspects of the project Proceedings of the Monday, August 5, 2019 Regular City Council Meeting Alderman Morris made a motion to waive first reading and grant final approval of the ordinance, seconded by Alderman Beidler. The following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Goshgarian, Moreno. The following voted “Nay”: None. 6-Ayes, 0 Nays, motion carried. 2. By motion, approve a Resolution, included in the Council packet beginning on page 95, authorizing the Mayor, on behalf of the City, to enter into an Amended Economic Development Incentive Agreement for the purpose of extending the time periods for one year as reflected in the Agreement included in the Council packet. Alderman Rummel made a motion to approve a resolution to enter into an amended economic development incentive agreement, seconded by Alderman Morris. The following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Goshgarian, Moreno. The following voted “Nay”: None. 6-Ayes, 0 Nays, motion carried. NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS Alderman Rummel made comments regarding the ongoing project of the Hughes Gateway and north parking lot at the beach. Alderman Rummel stated that she has had conversations with various individuals about the opportunity to explore sustainability improvements or practices as part of that project, and requested that such initiatives be a part of conversations regarding future capital improvement or infrastructure projects. City Manager Jason Wicha stated that he would discuss the concept with staff and report back to the City Council during a future capital planning discussion. Mayor Pandaleon invited the public to attend the annual Lake Forest Day event that will be held on Wednesday. ADJOURNMENT There being no further business Mayor Pandaleon asked for a motion. Alderman Beidler made a motion to adjourn, seconded by Alderman Rummel. Motion carried unanimously by voice vote at 7:53 pm. Respectfully Submitted Mike Strong, Assistant to the City Manager A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.