CITY COUNCIL 2019/02/19 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
** Tuesday , February 19, 2019 at 6:30 pm
City Hall Council Chambers
220 E. Deerpath, Lake Forest
Honorable Mayor, Robert Lansing
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
James E. Morris, Alderman First Ward James Preschlack, Alderman Third Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
A. Announcement of the Ninth Recipient of The Lawrence R. Temple
Distinguished Public Service Award
-John A. Looby, III
PRESENTED BY: Temple Award Committee Members
Maddie Dugan, Chairman, Tom Swarthout, Deborah Saran and Catherine Waldeck
STAFF CONTACT: Margaret Boyer, City Clerk (847-810-3674)
BACKGROUND/DISCUSSION: This award is made annually in memory of Lawrence R. Temple,
who was serving the City as Alderman representing the Third Ward when he suddenly died on
August 12, 2000. A twenty -four year resident, Temple previously had served as a member of
the Plan Commission and the Building Review Board. Temple chaired the Building Review
Board from 1993 until 1998. At the time the award was established, at the urging of several of
Temple’s colleagues, then-Mayor Howard J. Kerr observed: “He loved Lake Forest and
worked hard to protect its character and quality of life. He had the capacity to relate to and
work with people to bring understanding, comprise, and solution of difficult issues.”
In 2014 the City Council re -instated the Larry Temple Public Award Committee. Nominations
were solicited from Lake Forest residents to honor a living volunteer in community
organizations or local government in The City of Lake Forest for distinguished public service.
This year, the Committee selected John A. Looby , III as the recipie nt of the Service award for
2018.
While as a resident and a leader in the business community, John Looby III accomplished
many things in his life that were necessary and non-negotiable, all while he chose to say “yes”
to virtually all requests for his help with City matters, whether on a City Board or Commission or
as a “citizen-at -large”.
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** Tuesday, February 19, 2019 City Council Agenda
Residents interested in nominating a worthy candidate for 2019 can do so with nominations
accepted through November 30, 2019. The Committee will meet, and the award winner
selected for 2019 will be announced at the first meeting in February 2020. To nominate a
candidate for this award, residents should contact the City Clerk.
A copy of the award can be found on page 10.
2. COMMENTS BY CITY MANAGER
3. COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
1. Approval of Modifications to the Stormwater Management Policy
PRESENTED BY: Jim Lockefeer, Public Works Management Analyst (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee requests approval of
modifications to the Stormwater Management Policy (SMP hereafter). Modifications include
additions to the policy to clearly identify and incorporate ravines. Additionally there are
various modifications to other language and a revised order of the sections within the policy.
BACKGROUND/DISCUSSION: On March 7, 2016 the City Council approved the SMP. The
adopted policy outlines both the City’s and private property owner’s responsibility for
stormwater management. The policy explains that the basis for managing stormwater issues
must follow the rules and regulations outlined in County’s Wat ershed Development
Ordinance. The policy provides a procedure for property owners to request a review of a
stormwater concern on their property. The policy also outlines the process for reviewing and
placing a proposed storm sewer project on the City’s five-year Capital Improvement
Program.
Following the July, 2017 flooding event, the Public Works Department began a
comprehensive ravine inventory and evaluation program. As part of the program, staff
began to discuss a need for a ravine management policy that clearly identifies the
responsibilities of both public and private ravines. As discussions continued with the City
Attorney, it was recommended that instead of creating a separate policy for ravines,
modifications to the existing SMP would more easily incorporate and identify ravine storm
water issues.
The modified policy now clearly identifies and incorporates ravines. It now outlines, like other
private stormwater management issues, private ravine issues are the responsibility of the
private homeowner. The provisions of the policy still include the purpose of the policy,
applicability , objectives, an outline of other related policies, procedures for having
stormwater issues evaluated, a review of Illinois Drainage Law guidelines, and an overview of
the City’s Stormwater Management Program.
A copy of the redlined SMP that highlights proposed modifications is included in the City
Council Packet beginning on page 11.
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** Tuesday, February 19, 2019 City Council Agenda
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee January 8, 2019 Reviewed & Approved SMP Modifications
City Council March 7, 2016 Review & Approved SMP
Public Works Committee February 16, 2016 Reviewed & Approved SMP
Public Works Committee July 20, 2015 Reviewed SMP Draft
Public Works Committee June 15, 2015 Reviewed SMP Draft
BUDGET/FISCAL IMPACT: Staff from the City’s Engineering and/or Water & Sewer Sections are
available to meet with property owners upon request. There is no charge for this service.
COUNCIL ACTION: Approval of Modifications to the Stormwater Management Policy
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the February 4, 2019 City Council Meeting Minutes
A copy of the minutes can be found beginning on page 18
COUNCIL ACTION: Approval of the February 4, 2019 City Council M eeting Minutes.
2. Consideration of an Ordinance adopting the third supplement (S-3) to the Code of
Ordinances for the City of Lake Forest incorporating recent Code amendments into
the official City Code. (waive first reading and grant final approval)
STAFF CONTACT: Margaret Boyer, City Clerk (810.3674)
PURPOSE AND ACTION REQUESTED: Staff is recommending approval of the third supplement t o
the City of Lake Forest, Code of Ordinances to incorporate all amendments to the Code
adopted by the City Council since the last supplement was approved.
BACKGROUND/DISCUSSION : In 2013, the City entered into a contract with American Legal
Publishing t o compile and codify all Code provisions adopted by Ordinance into the official
City Code. Prior to that time, the City Code had not been comprehensively updated for
many years. On January 20, 2015, City Council granted final approval of an Ordinance
adopting a comprehensive updated official City Code reflecting all amendments to the
Code adopted by the Council through September 2, 2014.
In May 2016, the City Council granted approval of an Ordinance adopting the first
supplement to the Code as adopted in 2014. The supplement included amendments to the
Code that were adopted by the City Council through April 20, 2015.
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** Tuesday, February 19, 2019 City Council Agenda
In December 2017, the City Council granted approval of an Ordinance adopting the second
supplement to the Code which incorporated all of the amendments adopted by the City
Council through December 5, 2016.
The third supplement will update the Code with all amendments adopted by the City Council
through December 18, 2017 and is now before the Council for consideration. A copy of the
Ordinance adopting the third supplement can be found beginning on page 22. Due to the
volume of the supporting documents, they are available for review in the City Clerk’s Office
at City Hall. Upon final approval, the Code will also be updated on the City’s website.
OTHER ACTIONS: In August 2018, City Staff began researching options to make recent Code
amendments that have not yet been incorporated into the Code, through the adoption of a
supplement, easily accessible to the public. American Legal, the codifiers engaged by the
City to prepare the periodic supplements, offers an “Advanced Legislative Service” link for
incorporation into their website making ordinances amending the Code available very soon
after Council action.
This link e nhancement is now available providing a reference to the recently adopted
Ordinances on the American Legal Publishing website . A summary of recently adopted
Ordinances and dates of adoption will be also provided. This link will serve as an interim
source of information on amendments to the City Code between annual adoptions of
supplements to update the official City Code.
COUNCIL ACTIONS: Consideration of an Ordinance adopting the third supplement (S-3) to
the Code of Ordinances for the City of Lake Forest. (waive first reading and grant final
approval)
3. Approval of a Resolution Appointing Delegate and Alternate Delegate to the
Intergovernmental Risk Management Agency (IRMA).
STAFF CONTACT: Elizabeth Holleb, Director of Finance (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the resolution to appoint
delegates to IRMA.
BACKGROUND/DISCUSSION: Due to the recent retirement of City Manager Robert Kiely, who
served as the Delegate to IRMA, it is necessary to appoint a new Delegate. It is
recommended that City Manager Jason Wicha replace Mr. Kiely as the Delegate, and that
Elizabeth Holleb be appoin ted to continue as the City’s Alternate Delegate. A copy of the
Resolution can be found on page 24.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 7/1/13
Resolution approved appointing Robert
Kiely as Delegate and Elizabeth Holleb
as Alternate Delegate.
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** Tuesday, February 19, 2019 City Council Agenda
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Approval of a Resolution Appointing Delegate and Alternate Delegate to
the Intergovernmental Risk Management Agency (IRMA).
4. Approval of Second and Third Year of Contract with Direct Response Resources for
Vehicle, Pet and Parking Licenses/Permits and Assignment of a Portion of the
Contract to American Printing Technologies
STAFF CONTACT: Diane Hall, Assistant Finance Director 847-810-3614
PURPOSE AND ACTION REQUESTED: Staff requests City Council approve the second and third
year of the contract and an assignment of a portion of the Vehicle, Pet and Parking
Licenses/Permits contract to American Printing Technologies and to authorize payment to
American Printing Technologies.
BACKGROUND/DISCUSSION: In November 2017, City Council approved a contract with Direct
Response Resource for one year for the processing of the City’s vehicle licenses, pet licenses
and parking permits. Per the proposal, two companies would be providing the services
necessary to complete the process of mailing the applications, providing the online portal
and fulfilling the orders. In March 2018, City Council approved an assignment of a portion of
the contract to American Printing Technologies for the online portal and fulfillment services
outlined in the RFP response. Staff considered this a third party vendor and requested a
modification to the terms in the agreement to allow the payment for services to American
Printing Technologies.
PROJECT REVIEW/RECO MMENDATIONS:
Reviewed Date Comments
City Council 3/19/18
City Council approved modification to
the agreement with Direct Response
Resource to assign a portion of the
contract to American Printing
Technologies
City Council 11/06/17 City Council approved contract with
Direct Response Resource
BUDGET/FISCAL IMPACT:
Has competitive pricing been obtained for proposed goods/services? Yes
An RFP process was completed in November 2017.
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Finance Operating $47,300 $45,500 Y
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** Tuesday, February 19, 2019 City Council Agenda
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Finance Operating $47,300 $45,500 Y
Payment to Direct Response Resources for the processing of the City’s vehicle, pet and
parking licenses/permits would total $15,700 for FY2019 and $15,700 for FY2020. In addition,
assignment of a portion of the contract to American Printing Technologies would result in
payments to APT not to exceed $29,800 per year.
COUNCIL ACTION: Approval of Second and Third Year of Contract with Direct Response
Resources for Vehicle, Pet and Parking Licenses/Permits and Assignment of a Portion of the
Contract to American Printing Technologies
5. Request Waiving the Bid Process and Approve an Agreement for the Infrastructure
Management Services Pavement Management Study for FY 2020 for a Not-to -
Exceed Amount of $81,785
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council waive the bid process and
approve an agreement for the Infrastructure Management Services (IMS hereafter) study.
This study is performed every three years and provides a structural analysis of the City’s entire
network of streets and parking lots.
BACKGROUND/DISCUSSION: In 1991, The City of Lake Forest began a comprehensive
Pavement Management Program which was a much needed resource used to make sound
decisions in choosing streets to be rehabilitated under the Annual Pavement Resurfacing
Program. The Pavement Management Program involved performing a structural analysis on
the City’s entire street system and using this information to predict the rate of deterioration of
each specific pavement section contained within all of streets in the City. This information is
useful in that it determines the most optimal time, both financially and operationally, to
rehabilitate a specific street. Additionally, the program evaluates multiple rehabilitation
alternatives. The IMS study will also include evaluating the pavement condition and assigning
a rating to all City -owned parking lots.
BUDGET/FISCAL IMPACT: Has competitive pricing been obtained for proposed
goods/services? No
If no, indicate the specific waiver requested: Administrative Directive 3-5, Section 9.0K –
Existing Relationship. The IMS evaluation and database documentation is a proprietary
system that the City has used since the inception of its pavement testing and evaluation
program.
The proposal received from IMS exceeded the funds budgeted in the proposed FY ’20
Capital Fund by $16,785. The additional funds are needed to include City -owned parking lots
in the evaluation and will be covered by funds from the Annual Resurfacing Program.
Below is an estimated summary of project budget:
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** Tuesday, February 19, 2019 City Council Agenda
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Pavement Management
Capital Fund
(311-3703-467-67-32)
$65,000 $81,785 Y
If awarded, the project would commence in June, 2019 and be completed by September
2019. This will allow staff to incorporate the updated pavement analysis ratings into the FY
2021 Capital improvement Program.
COUNCIL ACTION: Request Waiving the Bid Process and Approve an Agreement for the
Infrastructure Management Services Pavement Management Study for FY 2020 for a Not -to-
Exceed Amount of $81,785
6. Consideration of an Ordinance Approving a Recommendation from the Building
Review Board. (First Reading and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendation from the Building Review Board is presented to the City Council for
consideration as part of the Omnibus Agenda.
751 Gardner Lane - The Building Review Board recommended approval of a building scale
variance to allow a one story addition to accommodate an aging parent. No public testimony
was presented to the Board on this petition. (Approved, 4-0)
The Ordinance approving the petition as recommended by the Building Review Board, with key
exhibits attached, is included in the Council packet beginning on page 25. The Ordinance,
complete with all exhibits, is available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance in accordance with the Building Review Board’s
recommendation.
7. Consideration of an Ordinance Approving a Recommendation from the Zoning
Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendation from the Zoning Board of Appeals is presented to the City Council
for consideration as part of the Omnibus Agenda.
485 Everett Road – The Zoning Board of Appeals recommended approval of a variance from the
front yard setback to allow a screen porch addition to an existing residence. Several letters in
support of the project were submitted by neighboring property owners. (Board vote: 7 - 0,
approved)
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** Tuesday, February 19, 2019 City Council Agenda
The Ordinance approv ing the petition as recommended by the Zoning Board of Appeals, with key
exhibits attached, is included in the Council packet beginning on page 37. The Ordinance,
complete with all exhibits, is available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the petition in accordance with the
Zoning Board of Appeals’ recommendation.
COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented
6. ORDINANCES
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters can be found beginning on page 9 of this packet .
Office of the City Manager February 13, 2019
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
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THE LAWRENCE R. TEMPLE DISTINGUISHED PUBLIC SERVICE AWARD
To honor a living volunteer to local government or community organizations in
The City of Lake Forest, Illinois for distinguished public service
WHEREAS, individuals selected for the Lawrence (Larry) R. Temple Distinguished Public Service Award must demonstrate
leadership, responsiveness to the public and staff, duration and scope of service, constructive participation in meetings,
and the ability to represent the community’s values; and
WHEREAS, John A. Looby, III was nominated for the Lawrence R. Temple Distinguished Public Service Award; and
WHEREAS, the Award Committee was struck by the depth and breadth of his civic and community service to The City of
Lake Forest; and
WHEREAS, John is a life-long resident of Lake Forest and after his schooling, returned to the community he found so
special and knows so well, marrying Janice Krakora, another Lake Forest native, and raising their three children here; and
WHEREAS, John’s wide spectrum of volunteerism in Lake Forest began at the School of St. Mary, his former grade
school, and with the Church of St. Mary including decorating the Church for Christmas and Easter every year for 46
years; and
WHEREAS, John A. Looby, III has owned and operated the iconic Lake Forest Flowers shop since 1981, has been an active
member of the Chamber of Commerce since 1976, continuing to enthusiastically advocate for local businesses; and
WHEREAS, John has a long history of volunteer service with Gorton Community Center, beginning in 1978 as a Board
Member; where he eventually held all board positions at one time or another, participated in three major capital
campaigns, where he continues to volunteer as a member of the landscaping committee; and
WHEREAS, John has been a member of the local Rotary Club since 1978, serving as its President and on the fundraising
committee, was Chairman of the Lake Forest-Lake Bluff Antique Car Show for 25 years; and
WHEREAS, John Looby actively participated in Lake Forest government, including time on the Caucus as 4th Ward
Committee Chairman, serving on the Zoning Board of Appeals from 1999-2003, serving as Chairman of the Public Works
Committee which oversaw the Snow Operations Plan Updates and South Beach Access Road Reconstruction Project; and
WHEREAS, John Looby continued to serve Lake Forest residents for eight years as Fourth Ward Alderman from 2003-
2011, always listening to the concerns of all residents and working with City staff on various topics, genuinely caring
about all issues facing the City and all projects brought forth to the City, serving on the Senior Commission and business
development committee and contributing significantly to the Centennial Celebration of Lake Forest Day in 2008; and
WHEREAS, the knowledge Mr. Looby possesses for Lake Forest and its values, balancing its historic character with the
ability to address future needs of residents and his passionate commitment to the City is evidenced by the length of time
he volunteers and his strong and valued contributio ns to the community; and
WHEREAS, the Award Committee believes that John Looby, like Larry Temple, has distinguished himself with civic
contributions that benefit the citizens of Lake Forest.
NOW, THEREFORE, John A. Looby, III is awarded the Lawrence R. T emple Distinguished Public Service Award this
Nineteenth Day of February, 2019.
_______________________________________________________
Madeline B. Dugan, Chairman, Lawrence R. Temple Distinguished Public Service Award Committee
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The City of Lake Forest
Stormwater Management Policy
Approved by City Council on March 7, 2016
I. Purpose
The purpose of this policy is to address home and property drainage issues relating to stormwater
within The City of Lake Forest. This policy provides procedures for conducting inspections and
maintenance relating to stormwater concerns raised by property owners. The City of Lake Forest
provides assistance to property owners during a rainfall event by investigating the source of the
flooding. In all cases, the private property owner is responsible for not obstructing the natural flow of
stormwater, repairing and maintaining any improved and unimproved private drainage systems located
on their property including, but not limited to, ravines and bluffs, and solving any subsequent localized
drainage problems. This policy defines the responsibilities of both private property owners and the City
has in managing stormwater.
The Stormwater Management Policy (SMP hereafter) guides the City’s attempt to control the
transportation or movement of stormwater in order to reduce damage to property and protect
public health, safety, and general welfare. The policy also assists in identifying projects, programs,
and initiatives that will reduce flooding conditions within the City by the most cost effective means
and at the appropriate level of protection.
II. ApplicabilityIntroduction
This policy applies to stormwater issues, abutting or affecting all residential, commercial, open
space, and public property within the City.
III. Objectives
A. Enforcement of City-wide uniform minimum stormwater regulations as set forth by the
Lake County Watershed Development Ordinance
http://www.lakecountyil.gov/DocumentCenter/View/3445
B. Outline City and landowner stormwater expectations
C. Be in compliance with all applicable Local, State and Federal Laws
D. Promote responsible land use practices within floodways, wetlands, and floodplains
E. Control erosion and sedimentation in and from drainage, developments, and
constructions sites
F. Encourage new development to meet the natural topography of the site
G. Preserve the natural profile of ravines and prevent soil erosion
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H. Promote awareness and understanding of stormwater management issues to residents
through public information and educational programs.
IV. Introduction
Stormwater drainage improvements frequently involves flood control measures, such as
clearing, maintaining and repairing natural channels, storm sewer pipes, and storm drainage
structures. Response to potential flooding issues are initiated by property owners and
completed by the procedure described in this policy.
The procedure includes the following steps:
• Submission of a letter documenting the flooding issue
• Evaluation of both the sanitary and stormwater sewers by City staff
The City of Lake Forest is responsible for the analysis and evaluation of flooding issues on public
property. If flooding is a result of insufficient or failing City infrastructure, improvements and
repairs shall be funded by the City. If flooding on private property is determined by City staff not
to be a result of insufficient or failing City infrastructure, private property owners are responsible
for funding their own improvements. Per the City’s Rainfall Emergency Plan, prioritized City
response to stormwater issues are as follows:
1. Keep basements clear of sanitary sewage due to a back-up / plug in the City-owned
sanitary sewer system.
Keep streets open during heavy rainfall events for the safe passage of vehicles.
2. Encourage residents to maintain established overland drainage routes through their property.
III. Applicability
This policy applies to stormwater issues, abutting or affecting all residential, commercial, open space, and public property within the City.
IV. Objectives
. Enforcement of City-wide uniform minimum stormwater regulations as set forth by the
Lake County Watershed Development Ordinance
http://www.lakecountyil.gov/DocumentCenter/View/3445
. Outline City and landowner stormwater expectations
. Be in compliance with all applicable Local, State and Federal Laws
. Promote responsible land use practices within floodways, wetlands, and floodplains
. Control erosion and sedimentation in and from drainage, developments, and constructions sites
. Encourage new development to meet the natural topography of the site
. Preserve the natural profile of ravines and prevent soil erosion
. Promote awareness and understanding of stormwater management issues to residents
through public information and educational programs
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V. Policies
A. Stormwater Drainage Capital Projects List
The Department of Public Works shall maintain a prioritized Capital Improvement Plan
(CIP) of proposed public stormwater drainage projects. Proposed projects may be added
to the list by the procedure described in this policy.
Per the City’s Rainfall Emergency Plan, the City’s response to stormwater issues are
prioritized as follows:
1. Keep basements clear of sanitary sewage due to a back-up / plug in the City-owned
sanitary sewer system.
2. Keep streets open during heavy rainfall events for the safe passage of vehicles.
3. Encourage residents to maintain established overland drainage routes through their
property to deter flooding.
B. Procedures for Having Stormwater Issues Evaluated
1. Residents who have stormwater concerns in their yards or basements shall
call or submit a letter to City staff describing the problem in detail.
2. A site visit will be performed by City staff in order to give a diagnosis of the stormwater
issue and recommendation of next steps. City staff will determine if the flooding is
caused by an issue with the City’s infrastructure (storm and / or sanitary sewers) or a
private property owner’s infrastructure or failure within any natural channels. If the
cause of flooding is determined to be a City infrastructure problem, the City is
responsible for any short term repairs in a timely manner. If the cause of flooding is
determined to be a property owner problem, such as a failed sump pump, or altered
landscaping, failure to clear, maintain, and repair storm/sanitary infrastructure or
natural channels, the property owner is responsible for the repairs. City staff typically
investigates basement flooding within 24 hours after being notified by the property
owner and private yard flooding events within three days.
3. If it is determined that the property owner is responsible for correcting the flooding
problem, the property owner is encouraged to work with City staff from the City’s
Engineering, Water & Sewer, and / or Building Departments. Staff from these
Departments can provide ideas and possible solutions to correct or minimize the
flooding issue. Private property owners are also welcome to solicit input from local
engineering and / or plumbing firms.
4. Private stormwater issues that negatively affect and impact City infrastructure
and/or services, for example the failure of a ravine slope on private property
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threatening public health and safety, may be subject to enforcement action by the
City including, but not limited to, the imposition of fines and penalties, abatement,
and the recovery of costs.
C. Placement of a Stormwater Drainage Project on the City’s Five-Year Capital Improvement Plan
Upon recommendation by the Director of Public Works and / or the City Engineer and
subsequent approval by the Public Works Committee, a stormwater project may be placed in
the City’s five –year capital improvement plan subject to final approval by City Council.
D. Public Project Approval and Funding
The Director of Public Works may recommend, and the City Manager may approve, public
stormwater projects if the combined total cost of the entire project is under $20,000. Such
projects may be constructed by City staff or contracted to local underground contractors. All
other projects over $20,000 must be approved by the City Council before implementation. For
projects requiring City Council approval, staff will provide a recommendation regarding project
approval, funding, and scheduling. Projects may be approved by appropriating funds during the
annual budget process or by the City Council at other times throughout the year. The City
Council will be provided with and will review the current project list on an annual basis at their
November capital budget meeting. The City Council will ultimately decide which capital projects
(stormwater and non-stormwater) are considered priority for the upcoming fiscal year.
VI. Illinois Drainage Law Guidelines for Residents
The basic principle of the Illinois drainage law is that landowners must accept the advantages or
inconveniences of drainage nature places upon their land. One of the most important principles of the
Illinois drainage law is that owners cannot alter drainage and that owners of lower ground must receive
surface water that naturally flows onto it from higher ground. Where the natural flow is from one tract
across another tract, the higher land is the dominant tenement, and the lower land is the servient
tenement. Owners of dominant tenements have legal rights to have water drain off their lands. Owners
of servient tenements have the duty of not obstructing the natural flow.
A landowner has no right to obstruct the flow of surface water. Under Illinois law, the owner of lower
land has no right to build a dam, levee, or other artificial structure that will interfere with the drainage
of higher land. In fact, the willful and intentional interference by an owner of lower land is considered a
petty offense and is punishable by a fine. This is in addition to private lawsuits that the owners of
affected properties may file. Under the Illinois drainage law, private landowners have certain rights to
improve the drainage on their land. They may:
• Widen, deepen, and clean natural depressions that carry surface water
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• Straighten out channels on their own property and accelerate the movement of surface water
so long as they do not change the natural point of entry or unreasonably increase the flow of
water onto lower land
• Drain standing or ponding water in the direction of overflow
• Tile their property to expedite the flow of water so long as they do not unreasonably
increase the flow, change the point of entry on lower land, bring water from another
watershed, or connect their drainage tiles to the tile of other owners without their consent
• Expedite the flow of surface waters through natural lines of drainage into a watercourse or
stream
All of the above possible improvements noted above require plan review and approval by The City of
Lake Forest’s Engineering Section.
Because of the effect on surrounding lands, landowners must not:
• Dam or obstruct a natural drainage channel so that the escape of surface water from higher land
is retarded or the channel is shifted
• Divert water to lands that do not naturally receive this drainage
• Change the point of entry of surface water on lower land
• Bring in water from another watershed that would not have flowed across lower land naturally
• Pollute any waters that pass from their land through the property of others - whether surface or
underground water, streams, or diffused waters
• Connect their own tile with another owner's tile lines or with roadway tile lines without consent
• Accelerate the flow of water unreasonably, or with malicious intent, to the material damage of
lower land owned by others, even though the flow is accelerated through natural channels
The City of Lake Forest and other public agencies have constructed stormwater facilities that are
designed to expedite the drainage of stormwater, but not to eliminate all flooding. Other ways, per the
Illinois Drainage Law, to eliminate or minimize flooding on a lot may be found in this link:
Illinois Drainage Law: http://ilga.gov/legislation/ilcs/ilcs5.asp?ActID=869&ChapterID=15
There are instances where yards are designed to carry stormwater runoff overland towards a nearby
structure, stream, or creek. Also, if a piece of property is within a floodplain, it is at risk for flooding
if the stream overflows during prolonged rainfall or rapid snowmelt. A high water table may also
contribute to wet basements.
To deal with wet basements, the City recommends checking the building’s gutters and downspouts.
Downspout water should be directed away from the building; preferably towards the front and rear of
the lot or towards the nearest storm sewer structure if one is available. City staff also recommends
consulting a professional drainage consultant about re-grading around the foundation of any building so
as to direct water away. The property owner’s consultant may also propose constructing swales along
the property lines to convey water to the desired location. The property owner may also consider
installing a catch basin or yard drain at the low point on the lot and conveying stormwater out towards
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the right-of-way, drainage easement, or storm sewer. The property owner’s consultant must submit an
engineered proposal to the Engineering Section for approval before this work can be done. The proposal
should include sufficient grading information to clearly and accurately show drainage on the lot before
and after the proposed work is done. If any drains or conveyance pipes are to be installed, the
consultant should include the sizes and materials of such items as well as rim and invert elevations for
any and all structures to be installed.
Finally, property owners are reminded that re-grading and/or landscaping within a drainage easement is
not allowed. Any exceptions to this must be approved by the City’s Engineering Section. Permanent
structures (i.e. sheds) are also not allowed within drainage easements, or any structure (i.e. wall, fence)
that will disrupt or otherwise block the natural or designed flow of water through the easement.
VII. Stormwater Management Program
A. Public Education
1. Provide stormwater information on the City’s website
2. Utilize the City’s quarterly “Dialogue” publication
3. Provide a copy of this policy to local realtors for distribution during a property sale
4. Encourage environmental best practices such as rain gardens and rain barrels
4.5. Educate private property owners regarding their responsibility for the repair and maintenance of improved and unimproved conveyances for stormwater on their property including, but not limited to, ravines and bluffs.
B. Annual Public Property Maintenance Performed by the City
1. Sanitary Sewer lateral cleaning
2. Sanitary and Storm Sewer lining and rehabilitation
C. Capital Improvements
1. Storm Sewer system studies
2. Stormwater projects as recommended by the Public Works Committee and approved by
the City Council
D. Require Best Management Practices through Lake County Watershed Development Ordinance
Periodic review of the City’s:
1. Zoning ordinance
2. City Code
43. Maintain status as a Lake County Certified Community under the Lake County
Watershed Development Ordinance
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34. Continued compliance with the City’s National Pollution Discharge Elimination System
(NPDES) program as required by the Illinois Environmental Protection Agency (IEPA)
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The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, February 4, 2019
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and the
City Clerk, Margaret Boyer called the roll of Council members.
Present : Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman
Rummel, Alderman Reisenberg, Alderman Preschlack, Alderman Moreno and Alderman Buschmann .
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
1. ELECTION BY THE CITY COUNCIL AND APPOINTMENT BY THE MAYOR AS REQUIRED BY CHARTER
AND CITY CODE
City Supervisor Jason C. Wicha
COUNCIL ACTION: Approve the Mayor’s Appointment
Alderman Reisenberg made a motion to approve the Mayor’s appointment, seconded by Alderman Beidler.
The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno
and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
COMMENTS BY MAYOR
A. Mayor’s welcome to new City Manager
Mayor Lansing welcomed Mr. Wicha on behalf of the community and the City Council.
COMMENTS BY CITY MANAGER
A. Snow Operations Report
- Michael Thomas- Director of Public Works
City Manager Jason Wicha introduced Director of Public Works Michael Thomas. Mr. Thomas reported on
the recent snow/ice events that included priorities, snow data and a review of the City’s salting policy.
COMMITTEE REPORTS
FINANCE COMMITTEE
1. Consideration of an Ordinance approving a Fee Schedule and an Ordinance amending the
City’s Home Rule Sales Tax Rate from .5% to 1.0% (Final Approval)
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Proceedings of the Monday, February 4, 2019
Regular City Council Meeting
Finance Committee Chairman James Morris recommended since there are no changes or modifications to
either of these items , to move to vote on this item as it has been seen three times previously by the City
Council.
The City Council asked if there was any other comments than from the Lake Forest Lake Bluff Chamber of
Commerce, and there were none.
Mayor Lansing asked if there was anyone from the public who wanted to com ment on this item. Seeing
none, he asked for a motion.
COUNCIL ACTION : Grant final approval of the proposed ordinances.
Alderman Morris made a motion to grant final approval of the proposed ordinances, seconded by Alderman
Preschlack. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg,
Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Richard Sugar offered his opinion to the City Council regarding pop-up businesses at the Telegraph Road
Train Station and safety in the proposed pedestrian underpass. Mayor Lansing replied that proposed
underpass is entirely different from the closed underpass at the Western Avenue Train Station and reported
there will be a number of public meetings on the underpass.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the January 22, 2019 City Council Meeting Minutes
2. Approval of the Check Register for January 12 – 25, 2019
3. Approval of an Audit Committee Recommendation to Award a Two-Year Extension of the
City’s Contract with Baker Tilly Virchow Krause LLP to Provide Audit Services
4. Approval of the purchase of semi-ruggedized computers for Police Department use as
budgeted in FY2019
5. Consideration of Ordinances Approving Recommendations from the Historic Preservation
Commission. (First Reading and if Desired by the City Council, Final Approval)
6. Consideration of Ordinances Approving Recommendations from the Zoning Board of
Appeals. (First Reading, and if Desired by the City Council, Final Approval)
7. Consideration of an Ordinance Approving a Recommendation from the Building Review
Board. (First Reading and if Desired by the City Council, Final Approval)
8. Approval of a Cemetery Commission recommendation to authorize the City Manager to
enter into a contract with Berglund Construction Company for restoration services for the
historic Barrell Memorial Gateway at the Lake Forest Cemetery, for an amount not to exceed
$260,000.
COUNCIL ACTION: Approval of the eight (8) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately .
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Proceedings of the Monday, February 4, 2019
Regular City Council Meeting
The City Council had discussion on items # 2. Mayor Lansing again asked members of the Council if they
would like to remove any item or take it separately .
Seeing none, Mayor Lansing asked for a motion to approve the eight (8) Omnibus items as presented .
Alderman Preschlack made a motion to approve the eight (8) Omnibus items as presented, seconded by
Alderman Buschmann. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel,
Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion
carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
NEW BUSINESS
1. Consideration of Approvals Related to Community Events Proposed at the West Train Station
at 911 Telegraph Road
Mike Strong, Assistant to the City Manager, gave a brief overview of the three proposed events noting they
are cons istent with the City’s Special Event Policy. He also stated that staff recommends that the City
Council authorize the City Manager to waive applicable permit and inspection fees.
The City Council had discussion on insurance requirements and promotion of the events.
Mayor Lansing asked if there was anyone from the public who wanted to comment on this item. Seeing
none, he asked for a motion.
COUNCIL ACTION: If determined to be appropriate by the City Council:
1. Approve a Class “A” Special Event Permit for community events to be held on February 24,
March 10, and April 14, 2019 at the Telegraph Road Train Station, subject to any conditions of
permit approval.
AND
2. Authorize the City Manager to waive all associated permit and inspection fees for the events on
February 24 and March 10, 2019 in a total amount not to exceed $500.00 unless otherwise
authorized by future Council action.
Alderman Preschlack made a motion to approve a Class “A” Special Event Permit for community events to
be held on February 24, March 10, and April 14, 2019 at the Telegraph Road Train Station, subject to any
conditions of permit approval and Authorize the City Manager to waive all associated permit and inspection
fees for the events on February 24 and March 10, 2019 in a total amount not to exceed $500.00 unless
otherwise authorized by future Council action, seconded by Alderman Buschmann. The following voted
“Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The
following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
1. Welcome remarks for New City Manager Jason Wicha from City Council Members
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Proceedings of the Monday, February 4, 2019
Regular City Council Meeting
Each Alderman and the Mayor offered welcome comments to Mr. Wicha as the incoming City Manager.
2. Invitation to join the City Council for Cake and Coffee immediately following the City Council
meeting
Mayor Lansing invited all to join the Council immediately following the meeting for cake and fellowship.
ADJOURNMENT
There being no further business Mayor Lansing asked for a motion. Alderman Beidler made a motion to
adjourn, seconded by Alderman Rummel. Motion carried unanimously by voice vote at 7:30 pm.
Respectfully Submitted
M argaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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THE CITY OF LAKE FOREST
2019-_____
AN ORDINANCE ENACTING AND ADOPTING A SUPPLEMENT TO THE CODE OF ORDINANCES FOR THE
CITY OF LAKE FOREST, ILLINOIS
WHEREAS, On January 20, 2015, City Council granted final approval of an Ordinance adopting an
updated Code of Ordinances of the City of Lake Forest, Illinois (the “Lake Forest City Code”); and
WHEREAS, American Legal Publishing Corporation of Cincinnati, Ohio, has completed a supplement (the
“S-3 Supplement”) to the Lake Forest City Code, which contains the ordinances approved by the
corporate authorities of the City Council through December 18, 2017, and includes Ordinance 2017-74;
and
WHEREAS, the corporate authorities of the City have authorized an update to these sections in
accordance with the c hanges of the law of the State of Illinois; and
WHEREAS, it is necessary to provide for the usual daily operation of the City and for the
preservation of the public peace, health, safety, and general welfare of the City that this
ordinance adopting the S-3 Supplement be approved;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST,
COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are hereby incorporated into and made a part of
this Ordinance.
SECTION TWO: Adoption of the S-3 Supplement. The S-3 Supplement to the Lake Forest City
Code as submitted by American Legal Publishing Corporation of Cincinnati, Ohio, and as
attached hereto, is hereby adopted by reference as if set out in its entirety.
SECTION THREE: Savings Clause. To the extent that the City finds or determines that the S-3
Supplement inadvertently omitted or erroneously incorporated the terms of specific ordinances
adopted by the City Council, the City Council may re-adopt any such ordinance inadvertently
omitted or erroneously incorporated, and upon such re-adoption the specific ordinance as
originally approved will relate back to its original adoption.
SECTION FOUR: Effective Date. The S-3 Supplement shall be in full force and effect upon the
passage, approval, and publication in pamphlet form of this Ordinance, after which time the City
Clerk shall cause the Code of Ordinances of the City of Lake Forest, Illinois in its entirety to be
made available to the public through the City website and other means.
PASSED this ____day of ______________ , 2019.
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AYES:
NAYS:
ABSENT:
ABSTAIN:
APPROVED this ____day of ______________ , 2019.
___________________________
Mayor
Attest ________________________
City Clerk
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RESOLUTION 2019 - _____
TO APPOINT AUTHORIZED REPRESENTATIVES TO SERVE AS DELEGATES TO THE
INTERGOVERNMENTAL RISK MANAGEMENT AGENCY (IRMA)
WHEREAS, The City of Lake Forest participates in the Intergovernmental Risk Management
Agency (IRMA); and
WHEREAS, it is necessary for each IRMA member to appoint a Delegate and an Alternate
Delegate to serve on the IRMA Board of Directors; and
WHEREAS, the current appointed Delegate, Robert Kiely, has retired from the City, necessitating
a change in Delegate;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of The City of Lake Forest,
Lake County, Illinois, that Jason Wicha, City Manager and Elizabeth Holleb, Director of Finance, be
appointed Delegate and Alternate, respectively, to serve as authorized representatives and be delegated
the powers and duties as specified by the Intergovernmental Risk Management Agency.
Adopted by the City Council
of the City of Lake Forest, Illinois
on the 19th of February, 2019,
on motion of Alderman _____________,
seconded by Alderman _____________,
and carried unanimously.
________________________________
City Clerk
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