CITY COUNCIL 2019/10/21 AgendaT HE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, October 21, 2019 at 6:30 pm
City Hall Council Chambers
220 E. Deerpath, Lake Forest
Ho norable Mayor, George Pandaleon
James Preschlack, Alderman Third Ward
Ara Goshgarian, Alderman Third Ward
Michelle Moreno, Alderman Fourth Ward
Prudence R. Beidler, Alderman First Ward
James E. M orris, Alderman First Ward
Melanie Rummel, Alderman Second Ward
Edward U. Notz,Jr. Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL immediately following Finance Committee Meeting
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
2.COMMENTS BY CITY MANAGER
3.COMMITTEE REPORTS
FINANCE COMMITTEE
1.Acknowledge Receipt of the FY2019 Treasurer’s Report
PRESENTED BY: Diane Hall, Assistant Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests that the City Council acknowledge receipt
of the Fiscal Year 2019 Treasurer’s Report.
BACKGROUND/DISCUSSION: Pursuant to Illinois Statute, a Treasurer’s Report must be filed with
the City Clerk, the County Clerk, and published in a Lake Forest newspaper within six months
after the end of each fiscal year. The report will be published in th e October 24, 2019, edition
of the Lake Forester. The report may be found beginning on page 13.
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Acknowledge receipt of the FY2019 Treasurer’s Report
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Monday, October 21, 2019 City Council Agenda
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS .
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the October 7, 2019 City Council Meeting Minutes
A copy of the minutes can be found beginning on page 20.
COUNCIL ACTION: Approval of the October 7, 2019 City Council M eeting Minutes.
2. Approval of Revisions to the City Investment Policy
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: The City Council is asked to approve the proposed
re visions to the City’s Investment Policy.
BACKGROUND/DISCUSSION: In February of 2017, the City Council approved an updated
investment policy that dated back to July 2004. State Statute and investment market
conditions had changed significantly, prompting the Finance department staff to conduct a
comprehensive review and revision of the City’s investment policy. The staff was supported in
this effort by Public Funds Consulting, LLC, a consultant specializing in assisting public
agencies in drafting investment policies and procedures.
It is important to note that the City’s investment policy relates to the investments made under
the Public Funds Investment Act (the Act). The policy excludes investments administered by
the Cemetery Commission, Police Pension Fund and Fire Pension Fund. Given significant
statutory limitations on the investment of City funds and the prolonged period of low interest
rates, the City has had little need for an investment program. The City benefits from a very
favorable rate on deposits through its primary banking services agreement with Lake Forest
Bank and Trust and those funds are fully collateralized, leaving less opportunity in recent years
to achieve additional yield on City funds. As interest rates rise, the City is well positioned to
take advantage of opportunities to increase investment income, with an updated investment
policy, written investment procedures and a relationship with Multi-Bank Securities for its
eConnectDirect (MBS eCD) product, approved by the City Council on August 5, 2019.
As staff began to work with MBS to implement the eCD user agreement, it was noted that the
City could not leverage third-party safekeeping of securities through Pershing due to the
current investment policy requirement that transactions be cleared and settled on a delivery -
vs-payment (DVP) basis. To allow the City the benefit of no-cost third party safekeeping
services without increasing risk to the City, it is proposed to allow cash settlement of
investment purchases under specific conditions, as noted in the proposed revisions.
A second change proposed reflects a statutory change effective August 2018 (P.A. 100-0752)
allowing entities under the Act to invest in corporate obligations of up to three years in
maturity (previously commercial paper limited to 270 days).
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Monday, October 21, 2019 City Council Agenda
A third and final change allows for City investment in investment pools other than Illinois Funds
and IMET, provided they comply with the State Treasurer Act and Public Fund Investment Act.
A redlined document cle arly denoting the proposed revisions can be found beginning on
Page 26.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 8/5/19 Approval of an agreement with Multi-
Bank Securities for eConnectDirect
City Council 2/6/17 Approval of Investment Policy
Finance Committee 1/17/17 Recommend City Council approval of
proposed Investment Policy
Finance Committee 7/18/16 Discussion/Committee input
BUDGET/FISCAL IMPACT: None
COUNCIL ACTION: Approval of Revisions to the City Investment Policy
3. Approval of an Intergovernmental Agreement (IGA) Between The City of Lake
Forest and The Illinois Department of Healthcare and Family Services (HFS)
Regarding Enhanced Rates for Ambulance Services and Authorization to make
required payments to HFS consistent with the IGA
STAFF CONTACT: Pete Siebert, Fire Chief (810-3864)
PURPOSE AND ACTION REQUESTED: By entering into this Intergovernmental agreement, the
Illinois Department of Healthcare and Family Services is able to provide greater cost recovery
to The City of Lake Forest through enhanced rates for eligible ambulance transports.
BACKGROUND/DISCUSSION: The proposed IGA is related to Medicaid payments commonly
known as GEMT (Ground Emergency Medical Transportation). The State Plan Amendment
that was recently submitted to the Centers for Medicare and Medicaid Services for approval,
are expected to be approved before the end of 2019. This is a very important program that
will generate millions of Federal dollars for Illinois Fire Departments and Districts. Article XII of
the Illinois Public Aid Code authorizes the Illinois Department of Healthcare and Family
Services to make use of, aid and co-operate with State and local governmental agencies
and the Intergovernmental Cooperation
Act, 5 ILCS 220/1 et seq. provides for cooperation between units of government. An entity
that (1) operates a Fire Department (Provider) and (2) is enrolled in the Medical Assistance
Program that provides covered ambulance services to individuals eligible for bene fits under
the Medical Assistance Program is eligible to receive said enhanced rates, if the costs of
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Monday, October 21, 2019 City Council Agenda
providing the services described above is not covered by the fee schedule pursuant to which
the Department and Managed Care Organizations (MCOs) pay for such services.
Approval of the Proposed IGA will allow the City to submit required documentation by the
November 1, 2019 deadline to participate for the State’s Fiscal Year 2020. A copy of the
proposed IGA and supporting documents can be found beginning on page 35. The City’s
Fire and Finance Departments have begun preparation of the required documentation.
BUDGET/FISCAL IMPACT: The approval of the proposed IGA affords the City the ability to
recoup increased revenue for Medicaid transports and will provide an increase in ambulance
transport revenue. It is estimated that based on prior call volumes, the net annual revenue
would be an estimated $74,000.
COUNCIL ACTION: Approval of an Intergovernmental Agreement (IGA) Between The City of
Lake Forest and The Illinois Department of Healthcare and Family Services Regarding
Enhanced Rates for Ambulance Services and Authorization to make required payments to
HFS consistent with the IGA .
4. Approve an Addendum to Include New Equipment to the current HVAC Preventive
Maintenance Contract Awarded to First Point Mechanical Services, L.L.C. for an
Additional Sum of $ 7,221.50.
STAFF CONTACT: Dan Martin, Superintendent of Public Works (847-810-3561)
PURPOSE AND ACTION REQUESTED: City Staff requests City Council authorization to approve
an addendum consisting of eleven new pieces of equipment to the current HVAC Preventive
Maintenance Contract that City Council awarded to First Point Mechanical Services, L.L.C. on
September 4, 2018. The eleven new pieces of HVAC equipment were installed at the Water
Plant as part of the renovation project that was completed in spring of 2019.
BACKGROUND/DISCUSSION: In early 2018, the City teamed up with Buffalo Grove as part of
the Municipal Partnership Initiative (MPI) to develop a joint bid for a three-year HVAC
preventative maintenance services contract. In May of 2018 the following competitive bids
were received:
Company City of Lake Forest
Bid Amount
Buffalo Grove
Bid Amount
YMI Group $52,965.00 $13,430.00
First Point Mechanical Services, L.L.C. $56,742.00* $60,038.00
Hayes Mechanical $60,774.00 $42,371.00
GT Mechanical $83,531.00 $34,150.00
Martin Peterson Company $90,491.00 $39,491.00
*City’s bid amount minus Gorton is $56,742 - $7,344 = $49,398
First Point Mechanical Services was the lowest responsible bidder for the amount of $49,398
(excluding Gorton Community Center’s portion of $7,344).
BUDGET/FISCAL IMPACT: The cost to provide preventative maintenance services to the
eleven new pieces of equipment was determined by matching the pieces with equivalent
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Monday, October 21, 2019 City Council Agenda
equipment costs in the current contract. The additional cost of the added equipment is
$3,575.00 per year. In November, the current contract will start the second year of a
maximum three year contract. The remaining two years cannot exceed a two percent
increase per year. The table below shows the original contract amount and the requested
adjustment for the addendum amount, including the 2% increase per year.
Current Contracted Amount FY2019 FY2020 FY2021
$49,398.00 $50,385.96 $51,393.68
Adjusted Contracted Amount FY2019 FY2020 FY2021
N/A $53,960.96 $55,040.18
FY2019-21
Funding
Source
Account Number
Adjusted Amount
Requested
Budgeted?
Y/N
Operating Budget Multiple Accounts $158,399.14 Y
COUNCIL ACTION: Approve an Addendum to Include New Equipment to the current HVAC
Preventive Maintenance Contract Awarded to First Point Mechanical Services, L.L.C. for an
Additional Sum of $ 7,221.50.
5. Approval of a First Amendment to the Restated Agreement Relating to the Gorton
Property
STAFF CONTACT: Julie Tappendorf , City Attorney
PURPOSE AND ACTION REQUESTED: Staff requests approval of the First Amendment to the
Restated Agreement Relating to the Gorton Property.
BACKGROUND/DISCUSSION: Over the past several months, City staff and City Council members
have met with various representatives of the Gorton Board of Directors to discuss various
amendments to the Restated Agreement between the Gorton Community Center and the
City of Lake Forest. The current Restated Agreement (approved on July 1, 2013) defines the
roles and responsibilities of the parties for the development, use, operation, and management
of the Gorton property, which is owned by the City of Lake Forest.
A summary of the proposed changes included in the First Amendment presented to the City
Council is below:
1. Subsection 10.C.1 would be amended to change the number of GCC Board
members who are appointed by the City to three. Currently, the Restated Agreement
provides that the greater of five or one-third of the Board of Directors will be City -
appointed members. The term for the City -appointed members would also be modified
from two years to three years, which is consistent with the GCC-appointed
members, and allow for one renewal term.
2. Subsection 10.C.1 would also be amended to describe in more detail the duties and
responsibilities of the Finance and Operations Subcommittee.
3. Subsection 10.C.1 would also provide that a City -appointed member serve as the Chair
of the Finance and Operations Subcommittee as well as a member of the Executive
Committee.
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Monday, October 21, 2019 City Council Agenda
4. Subsection 10.C.2 would be amended to require the Membership Committee to realign
the current membership of the GCC Board consistent with the changes to the
membership proposed in 10.C.1.
5. Subsection 10.C.3 would be amended to clarify that GCC must submit annual budgets
to the City Manager and Finance Chair of the City Council, and that the annual budget
and plan must include a five year financial forecast and that the annual
review must include a five -year capital needs plan.
6. Section 10.D.1.b would be amended to require GCC to include sufficient funding to
satisfy annual maintenance obligations, and require GCC to maintain a minimum of
$25,000 in its maintenance budget in any year in which its endowment falls below
$2,000,000. It also requires any unspent maintenance funds to be placed in a
maintenance reserve fund.
7. Exhibit E has been incorporated into the First Amendment to expressly describe the
expectations and qualifications for City -appointed members of the GCC Board.
Please be advised that the GCC Board of Directors approved the proposed substantive
changes in the First Amendment previously.
A t the last City Council meeting, the City Council deferred action on the First Amendment to
allow further discussion of additional changes to the First Amendment. Since the last meeting,
the City Attorney modified the format of the First Amendment to be a “standalone” document
rather than a “restated” agreement. The changes in the First Amendment being presented to
the Council are the same as what was presented at the last meeting except that the format of
the document has changed. Other questions and suggested changes to the Gorton
Agreement are being referred to the PPL Committee for future discussion.
BUDGET/FISCAL IMPACT: N/A
Has City staff obtained competitive pricing for proposed goods/services? N/A
Beginning on page 46 of your packet, you will find both a “redline” version of the proposed First
Amendment to the Restated Agreement Relating to the Gorton Property , as well as a copy of
the Restated Gorton Agreement as it currently exists.
COUNCIL ACTION: Approval of the First Amendment t o the Restated Agreement Relating to
the Gorton Property
6. Award of Two Year Contract for Seasonal Brochure Printing for the Recreation
Department as Approved by Park and Recreation Board
STAFF CONTACT: Jason Busdeker, Facility Manager (847-810-3934)
PURPOSE AND ACTION REQUESTED: Parks & Recreation Board requests approval to award a
two year contract for the printing of the seasonal brochure for the Recreation Department.
BACKGROUND/DISCUSSION: The Recreation Department currently prints 3 seasonal brochures
annually which are mailed out to all residents of the City of Lake Forest. Under the City’s
financial policies and in an attempt to lower operational costs, the brochure printing needs
were put through the formal bid process in August 2019. In an effort to save time, staff
decided to complete this bid process for a 2-year period.
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Monday, October 21, 2019 City Council Agenda
Public notice to solicit bids was provided on August 15, 2019 with a bid opening date of
September 5, 2019. The chosen timetable was driven by the upcoming Winter/Spring
Brochure schedule which is set to be printed in late October 2019.
Staff would like to award the two year contract for the seasonal brochure printing for the
Recreation Department to Swift Printing based on low bid.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 09/17/19 Approved by Board
BUDGET/FISCAL IMPACT: Funding for seasonal brochure printing is a Parks & Recreation
Department program expense and is budgeted in the Marketing annual operating budget.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Staff received six bids for the seasonal brochure printing. The proposed pricing is listed in the
chart below.
Company Name Dollar Amount Bid
Swift Printing $38,964.00
Woodward Printing $48,411.00
Action Printing $48,609.86
KK Stevens $48,719.87
Kelvyn Printing $55,784.00
LSC Communications $82,669.00
Below is an estimated summary of Project budget:
Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
FY20 Marketing Operating
Budget $31,000.00 $19,482.00 Y
FY21 Marketing Operating
Budget (estimate) $26,000.00 $19,482.00 estimated
• Note: FY 21 operating budget will be approved at a later date
COUNCIL ACTION: Approval of Two Year Contract for Seasonal Brochure Printing for the
Recre ation Department as A pproved by Park and Recreation Board
COUNCIL ACTION: Approval of the six (6) Omnibus items as presented
6. ORDINANCES
1. Consideration of an Ordinance Amending Chapter 40, titled “Governmental
Ethics” of the City Code (Final Reading)
PRESENTED BY: Julie Tappendorf, City Attorney
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Monday, October 21, 2019 City Council Agenda
PURPOSE AND ACTION REQUESTED: Based on recommendations from the Legal Committee,
the City Council is asked to consider final approval of an Ordinance amending Chapter 40,
titled “Governmental Ethics” of the City Code.
BACKGROUND/DISCUSSION: On October 7, 2019, the City Council heard a presentation from
City Attorney Julie Tappendorf and after discussion and deliberation, approved first reading
of the Ordinance. The Ordinance presented at that time represented the Legal Committee’s
recommendation.
The aim of the Legal Committee’s review was to make the Ordinance more reader-friendly,
ensure statutory compliance, and to incorporate regulations for both statutory and local
conflicts of interest. Such review has not occurred since the original adoption of ethics
regulations in 2004. The draft proposed amendments reorganize the ethics regulations, revise
the language to make it more reader-friendly, revise or expand the definitions, incorporate
the statutory conflicts of interest into the ethics regulations, and streamline the administration
and enforcement provisions.
In addition, the proposed amendments, if approved, would expand the local conflicts of
interest regulations for City officers and employees beyond what currently exists in the City
Code. Currently, the City’s ethics regulations do not prohibit a City officer or employee from
voting on or taking any other official action on a matter where the officer or employee’s
relative has a financial interest. Instead, the current regulations only require the officer or
employee to disclose the relative’s interest. With the proposed changes, however, if an
officer’s or employee’s relative has an interest in a contract or other matter before the City,
the officer or employee would be required to disclose the interest and refrain from taking any
official action on that contract or other matter before the City.
Since the October 7, 2019, City Council meeting, the Legal Committee reviewed a
recommendation from the Mayor to modify the preambles of the Ordinance and definition of
“relative”. The attached blackline v ersion of the proposed Ordinance, beginning on page 87
of the packet, reflects the Mayor’s recommendation, which further modifies the purpose and
policy subsection D, and definition of relative.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Legal Committee 10/17/19 Discussed and reviewed proposed
amendments
City Council 10/7/19 Reviewed and Approved First Reading
Legal Committee 7/18/19 Discussed and Recommendation to
forward amendments to City Council
Legal Committee 5/9/19 Subcommittee’s recommendation
presented for review and discussion
Legal Committee 1/10/19
First draft of amendments reviewed by
Legal Committee, Subcommittee
appointed to refine amendments.
Subcommittee met on 1/16/19, 2/6/19,
4/17/19 and 5/3/19.
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Monday, October 21, 2019 City Council Agenda
Legal Committee 10/18/18
City Attorney memorandum reviewed
comparing City regulations and State
laws
Legal Committee 7/18/18 First discussion regarding the
Ordinances
COUNCIL ACTION: Grant final reading of an Ordinance amending Chapter 40, titled
“Governmental Ethics” of the City Code
7. NEW BUSINESS
1. Approval of a Professional Services Agreement with Baxter & Woodman
for Design and Specifications of the Burr Oak Storm Sewer Project in the
Amount of $189,000
PRESENTED BY: Michael Thomas, Director of Public Works (810-3540) and
Elizabeth Holleb, Finance Director
PURPOSE AND ACTION REQUESTED: Staff is recommending City Council approve a
professional services agreement with Baxter & Woodman for the design and specifications of
the proposed Burr Oak storm sewer project.
BACKGROUND/DISCUSSION: In 2014, Baxter & Woodman performed a comprehensive storm
drainage study for The City of Lake Forest. The study was recently updated in October, 2019.
Computer models of the drainage system were used to identify problem areas and deficient
storm sewers. The updated study identified eleven locations to address needed storm sewer
improvements.
Two projects were recently completed within the past three years: The West Fork / Hackberry
area and the Forest Hill / Old Elm area. The 2019 updated study identified the highest priority
project being the Burr Oak area. This area is adjacent to and part of the North Western
Avenue business district. It also encompasses the downstream area north of Lake Forest High
School and outflows its storm water into a ravine behind the homes on the east side of Willow
Street.
At the September 16, 2019 City Council workshop, staff presented a brief overview of the
updated 2019 Storm Sewer Study. City Council recognized the need for various storm sewer
upgrades throughout the City and acknowledged residents’ concerns at each of the spring’s
four Ward meetings. The Finance Committee will receive a comprehensive analysis of
capital funding nee ds at their November 12th capital budget meeting. After that review, if
the City Council chooses to pursue the project in FY ’21, all surveying and design work will be
completed in order to meet the tight construction schedule.
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Monday, October 21, 2019 City Council Agenda
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 9/16/19
City Council Received Storm Sewer
Study Update & Indicated a Desire to
Pursue the Burr Oak Project in FY 2021
BUDGET/FISCAL IMPACT: The Burr Oak storm sewer project, along with all FY ’21 capital
improvement requests, will be considered at the November 12, 2019 capital budget meeting.
If the Finance Committee decides to proceed with the Burr Oak storm sewer project in FY ’21
and desires construction to be completed in calendar year 2020, a completed set of design
drawings and specifications will need to be completed and placed out to bid by early spring.
The project’s survey work and design would therefore need to begin immediately. This will
allow the area adjacent to the high school to be constructed during the summer months and
the overall project to be completed before the asphalt plants close in November.
Staff therefore published a Request for Proposal (RFP hereafter) on September 26, 2019 for
Burr Oak storm sewer design services. The RFP was published in a local newspaper, the City’s
website, and was placed on the City’s invitation to bid program “Quest” for all contractors
and engineering firms to view. Additionally, staff sent the RFP notice to ten area engineering
firms. Interested firms were required to submit their proposals by October 10, 2019. An internal
committee was formed of four staff members and the City Engineer to review each firms’
proposal.
Three engineering firms responded to the RFP. Staff evaluated each firm’s proposal on cost,
similar underground design experience, and references. The following chart provides each
firm’s propose d design services cost:
Engineering Firm Cost
Clark Dietz $184,245
Baxter & Woodman $189,000
Strand Associates $232,020
Upon review of all three proposals, it was the committee’s opinion that Baxter & Woodman
presented a significantly better understanding of the scope of services required, and the
multiple steps needed, to complete the design by mid-March. While Baxter & Woodman’s
proposal provided six pages of specific items they intend to complete, Clark Dietz’ proposal
simply had three paragraphs noting that they would utilize data from previous studies and
work with the City in developing the bid documents.
In addition, Baxter & Woodman has completed multiple storm sewer studies beginning in
1991, and numerous storm sewer designs for the City in the past. Finally, the committee felt
that Baxter & Woodman’s inherent knowledge and recent evaluation of the project area will
ultimately provide a more thorough and complete design. It is for all of these reasons noted,
that staff is recommending Baxter & Woodman be utilized for the design of the Burr Oak area
storm sewer project.
Has competitive pricing been obtained for proposed goods/services? Yes
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Monday, October 21, 2019 City Council Agenda
If no, indicate the specific waiver requested: None
Beginning on page 102 of this agenda packet is Baxter & Woodman’s design services
proposal.
Design costs for the Burr Oak Storm Sewer project were not budgeted and would therefore
require a supplemental appropriation at the end of FY 2020 if needed.
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Improvement Fund
Fund Balance Reserves $0 $189,000 N
COUNCIL ACTION: Approval of a Professional Services Agreement with Baxter & Woodman
for Design and Specifications of the Burr Oak Storm Sewer Project in the Amount of $189,000
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters can be found beginning on page 12 of this
packet .
Office of the City Manager October 16, 2019
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
12
ANNUAL TREASURER’S REPORT
THE CITY OF LAKE FOREST
FISCAL YEAR ENDING APRIL 30, 2019
COMPENSATION SUMMARY:
Under $25,000
JUAN AGUIRRE, GRACE ALLEN, PETER ALLEN, JOYCE ALLEN, EDMUNDO ALVAREZ, DAVID ANDERSEN, ADAM ANDERSON,
CHARLES ANDERSON, LUKE ANDREESEN, MAEVE ANGER, KAITLYN ANSON, SHELLEY AQUINO, RICHARD ASHWORTH, MILANA
ASTORINO, ANDREW ATHENSON, JACOB BADAGLIACCO, VINCENT BECK, LAUREN BELL, JESSICA BESS, RODNEY BETHEA, ZACH
BIELA, LAURA BIERNACKI, AARON BISHOP, MELISSA BLAKE, JOHNATHAN BORZICK, JOANN BOYLE, BARRY BRAVO, JENNIFER
BRODY, ASHLEY BUFE, ZACHARY BULICH, ZACHERY BULICH, ELIZABETH BURDIAK, KASANDRA CAMARENA, JOHN CARTWRIGHT,
RYAN CEKAY, NICHOLAS CERVAC, RYAN CHANDLER, BRENDEN CHANDLER, CHRISTOPHER CHOUINARD, JOHN CIRAME, STEPHEN
CIRAME, WILLIAM CIRAME, JODY CIRAME, VICTORIA CISNEROS, EDWARD CLOVER, HILLARY COHEN, MORGAN COHEN, DRAKE
COLLINS, JAMES COMBS, EMILY CONDIC, KATHRYN CONSTANTINE, KALI COTTELEER, ASHLEY COUSSENS, PETER CRAWFORD,
ADRIANA CROCKETT, CHRISTIAN CROW, HILARY CURTIS, NICHOLAS CVIJOVIC, GREGOIRE DAMIDOT, MATTHIEU DAMIDOT,
ELIZABETH DAVIS, JONATHAN DAY, JOHN DEERING, CHRISTOPHER DEMET, CATHERINE DEMET, ELZE DEMIRI, ASHLEY DERAN,
EVAN DEROSE, LINDSEY DEROSE, JANELLE DEWITT, CHARLES DEYOUNG, COLE DIGMAN, KATIE DOLAN, ISRAEL DOMINGUEZ,
MARQUISE DOUGLAS, RYAN DURBURG, JOHN ECKERT, DANIEL EDWARDS, TARA EGGERS, NICHOLAS ELSASSER, SARAH
ELYACHAR, JOSE ESPINOZA, WENDI EWALT, JACOB FEIGER, NIKOLAS FELDHAUS, MARGARET FILKIN, CLARA FINLEY, MATTHEW
FINNANDER, MACKENZIE FIORE, JAKE FISHER, AMBER FITZGERALD, ANDREW FLURI, LINDSAY FOLKER, CONNOR FORD, JUSTIN
FRANK, KYLE FREE, LAUREN FRENCH, SAMANTHA FRIEDLUND, DANIEL FUNCHESS, GABRIEL FUNK, DONALD FURTH, TYLER
GANO, JOHN GARD, DEBORAH GARREY, HERBERT GARREY, ALYSSA GIANGIORGI, ROSEANN GIANGIORGI, BENNETT GIBSON,
CONNOR GLYNN, GILLIAN GOODFRIEND, JAMES GOODWIN, ANDREW GOUGH, LILLIAN GOULD, ANDREW GRABEMANN,
ROBERT GRAY, GRACE GRAZIANO, MARY GRAZIANO, DENITA GREGORY, STEPHEN HAGGERTY, DEREK HALL, ARGY HAMBURG,
FREDERICK HAMBURG, ELIZABETH HAMILTON, CONNOR HANEKAMP, MICHAEL HANSEN, THOMAS HANSON, KEEGAN HARRIS,
SHARON HARTSHORNE, DAVID HARTSHORNE, ISABELLE HARTWELL, JR HAYES, ARIC HECTOR, BRENDA HELLWIG, AMY
HEPBURN, MICHAEL HILL, BLAKE HINCH, DEANNE HOAGLUND, HENRY HODGE, MORGAN HOLMES, ELIZABETH HOPE, JOHN
HOPKINS, BRIDGET HORVATH, NICOLE HOSKINS, ALEXANDER HUDDLESTUN, JENNA HUGHES, AHMED IBRAHIM, ALEXANDER
JACKSON, LUCAS JACOB, LISA JACOBS, MEGAN JESSEN, JENNA JOZEFOWSKI, LORI JULIAN, MARK KALBUS, CURT KALOUSEK,
ELIZABETH KARLOVICS, ASHLY KARP, ANTHONY KASKADDEN, LAUREN KATZ, CAROLINE KELLY, MARJORIE KEMP, JONATHAN
KERR, DUNCAN KESSLER, TYLER KIMBREL, TREVOR KINGSLEY, AIDEN KINSELLA, JULIA KNIPFER, PATRICIA KOCHAVER, ABIGAIL
KOCOUREK, ANASTAZIA KOHOUT, ALEXANDER KRAMER, MONICA KRZEMINSKI, JOHANNA KUHL, OWEN KUPPERMAN, ETHAN
KURIAN, STEVEN KUSH, NICHOLAS KWIATT, ANNABELLE LAMB, VICTORIA LANDIS, JOHN LANDIS, JULIANNE LAPETINA, MIGUEL
LARA, AMELIA LARSEN, JOHN LARSON, TERRI LECLERCQ, MEGAN LEE, JENNIFER LEESON, CYNTHIA LEIGH, THOMAS LICHTWALT,
RICHARD LILJA, TAJONAR LIRA, NICOLE LIVENGOOD, KATHRYN LOTHARIUS, TREVOR LOYD, KIMBERLY LYSZCZARCZYK, JULIA
MADDEN, ETHAN MADURA, JACQUELINE MADURA, PAYTON MAKOWSKYJ, LINDSAY MALITZ, SUSAN MANDELTORT, SOPHIE
MARASCO, THOMAS MARKS, SAMUEL MARQUART, RYAN MARQUIS, JAEL MASI, JESSICA MASTALERZ, CHRISTIAN MCCAUGHEY,
MICHAEL MCDONOUGH, JUSTIN MCMAHON, MARIAN MCNAIR, KRYSTAL MEDINA, CRISTIAN MELGOZA, RICHARD MELLADO,
KYLE MENDELSON, HANNAH METZGER, HARRISON MIDDAUGH, TAYLOR MITCHELL, MORGAN MITCHELL, OLIVIA MOE, TAYLOR
MOORE, MAX MOORE, COEL MORCOTT, PATRICK MORDINI, LISA MORRISON, KATHERINE MOSS, MAXWELL MOULTON, LISA
MOULTON, EIBERTJE MULDERIJ, KEATON MURPHY, KENNETH MURRAY, SHANNON MURRAY, CAROL MYERS, PAMELA MYERS,
AUGUST NAGRO, JOHANNA NAISMITH, NATALIE NOTZ, GRACE NOWESNICK, JAMES OBERHEIDE, FACUNDO OCAMPO, ANDREW
O'CONNELL, CONOR O'KANE, EDWARD OLINE, ADELE O'NEILL, BRYAN OOMS, DANIELLE ORSINI, LISA ORSINI, STEVEN PALACIOS,
BENJAMIN PANITCH, ZOE PANOS, BLAKE PARSONS, LUCA PASINATO, ALEXIS PAULSEN, JACKSON PEARRE, LILLIAN PEDERSEN,
ZOE PELECH, MICHAEL PENN, DAMIAN PEREZ, MICHAEL PERRY, RALPH PETERSON, BRYCE PICCOLO, REYNOLDS PIRE, MADDEN
PLANTE, LAURA PLOWMAN, VAN POMPE, WILLIAM PORTER, JEREMY POUND, ROBIN POWER, JANICE PRICE, DEWAR PROM,
DEBORAH PTAK, SEBASTIAN PUERTO, PATRICIA PULKOWNIK, MICHAEL RAFFERTY, SANDRA RAGSDALE, ELIZABETH RAMIREZ,
ALAN RAMOS-TOBIAS, DAVID RANSDELL, THOMAS RANSOM, RYAN RANSOM, MICHAEL RAUPP, EVAN RAYE, GEORGE REAVIS,
13
THOMAS REILLY, CONNOR REILLY, CHARLES REINKEMEYER, EMMA RILEY, ROY ROBERTSON, RAUL RODRIGUEZ, EDGAR
RODRIGUEZ, BENJAMIN ROEMER, DOMINGO ROJAS, AMY ROSE, SAJED SAED, JULIE SAKICI, JONATHAN SALM, KARSEN SAMPLE,
ABIGAIL SAMUELSON, PEDRO SANCHEZ, CARDOZA SANCHEZ, JOHN SANCHEZ, WILLIAM SANFORD, ALLYSON SANOV, JOSEPH
SANTELLO, REBECCA SAUSER, IAN SCHAPPE, EDWARD SCHEIDLER, JACQUELINE SCHLOSSER, JOHN SCHLOSSER, ELIZABETH
SCHOENHEIDER, JONATHAN SCHOENHEIDER, GEORGE SCHOETTLE, JAMES SCHWALL, CHARLES SCHWELLER, LAMIKA SCOTT,
WILLIAM SCROGGINS, THAXTER SHAW, ANN SHAW, CATHERINE SHEEHAN, RYAN SHEEHAN, CONNOR SHERIDAN, ALEXIS
SHOEMAKER, JOHANNA SIDLES, ARTURAS SIMENAS, OLIVEA SIMMS, MICHAEL SIMPSON, KELLY SINDT, CAREN SKARZYNSKI,
MICHAEL SKIERSCH, SASHA SKLAROV, FREDERICK SMITH, ADAM SOVEREEN, CORY SPANN, LESHON SPANN, AMY SPECTOR, AMI
STELLATOS, KEVIN STOUT, GRIFFIN STRANG, COLSON STUTZ, AREEJ TAHSIN, ETHAN TALBOT, ALEXIS TANTIMONICO-BIFA, MARY
TARPLEY, ARIANA TEPPS, ERIC THOMPSON, ANNIE TOMPKINS, HENRY TRAN, LESLIE TREECE, KYLE TROJAN, REBECCA TUCKER,
MARK TURELLI, PETER TURELLI, EDWARD TUTEN, GRAHAM ULMER, MARCUS ULRICH, HILLIARY VACCARELLO, KRISTIN VALLALY,
ANTWERP VAN, ANTWERP VAN, BLANCA VARGAS, ERIN VAUGHN, OMAR VAZQUEZ, ARETA VERSHOOR, CARRIE VOLK, CASEY
WALKER, ALLEN WALKER, DEBRA WARREN, MATTHEW WELLS, MADISON WEST, LLOYD WESTON, LUCY WHITE, KRISTY WHITE,
CHRISTOPHER WIEGAND, KATHRYN WILKOWSKI, LEAH WILKOWSKI, JOSEPH WILLIAMS, JACK WILLIAMS, CLAIRE WILLIS, KYLE
WILSON, ROBERT WINEBRENNER, AMANDA WITTKE, SHAUNA WITTKE, MADISON WOODRICK, SU YARDIMCI, KATHLEEN
YOUNG, ENRIQUE ZAMUDIO
$25,000 to $49,999.99
KAREN AVERY, JENNIFER BAEHR, CAMERON BURRELL, JOSE CALDERON, PATRICIO CAMARENA, JUAN CASTREJON, ULISES
CASTRO, MATTHEW CHOUINARD, ROBERT CRAWFORD, ARTURO ESCOBAR, MARIANO GOMEZ, JUSTIN GREEN, ESTHER
GUTIERREZ-SLOAN, JR HEELAN, DIANE HORN, DANIELLE KNIGHTON, KIMBERLY KRAUS, LAURA LARSEN, TERESA LAURILA, KYLE
LEMMER, DEBRA LERMAN, ALEJANDRO MATA, ASHLEY PALASICS, CHRISTOPHER POMMER, JOSEPH RISI, JAMES RISI, BENITO
SILVA, JAMES THIEL, MADISON TOMASIEWICZ, BRITTNI WALLACE, BARRETT WEADICK, ROBERT WOLFF
$50,000 to $74,999.99
MATTHEW ALLEN, MATTHEW BACHLER, JOYCE BETTINGER, DEBORAH CHROBAK, AARON DALZOT, RICHARD DAY, JOHN
ELDRIDGE, KRISTIN ELLIOTT, CHRISTINE FAUDEL, CAROLYNN GAYLORD, MEGHAN GAYTER, VALERIE GONZALEZ, LARONDA
HAINES, SARA HARTNETT, KEVIN HILL, BRIAN HUFFHINES, WILLIAM KNESLEY, MARK KRYGERIS, JESSICA LINDERS, JAMES
LOCKEFEER, BARBARA LUEDER-MANETTI, LANDON LUZAR, KIMBERLY MCCANN, NICHOLAS MICHL, LUKE MILLER, JAMIE NIXON,
SCOTT NORMAN, TABATHA OKAMOTO, JASON OLSON, MADELINE PALENICA, KENNETH PIERINI, BECKY POCASANGRE, TARA
PURTELL, JUAN RAMIREZ, PENNY ROBBINS, MITCHELL ROGALSKI, LISSARDA ROGOZ, TYLER SAIEG, SUSAN SIMMS, DANIELLE
SPANN, LESLIE WALTON, JASON WICHA, AUSTIN YARC, EDMUND YEP
$75,000 to $99.999.99
CRISPIN ABEL, BRIAN ACELLO, ZACHARY AMREIN, ANTHONY ANASZEWICZ, JOHN BALDWIN, JILL BECKER, DANIEL BLAUL, ERIK
BLOMBERG, MARGARET BOYER, RICHARD BRIJA, ROBERT BROWN, JASON BUSDEKER, AMBER CAMPBELL, ANTHONY
CARABALLO, TONY CARINGELLO, ROBERT CARMICHAEL, WILLIAM CLIFFORD, RIGOBERTO CORIA, STUART COX, PAUL DAIZOVI,
RAFAEL DAVILA, BRYAN DEBAETS, JOSE DIAZ, CHARLES DOUGLAS, DANIEL DRAEGER, WENDY DUMONT, CRYSTAL EDWARDS,
CHARLES FRANCO, CHRISTOPHER FREUND, MICHELLE FRIEDRICH, PABLO GARCIA, YONI GARCIA, MIKE GERNENZ, MICHAEL
GLOMSKI, JAMES GLUTH, MATTHEW GOODMAN, STEVEN HILL, FRIEDRICH HOEFT, BILL HOOPER, WILLIAM HOWARD, JOSHUA
HUCKER, ERIK HUSTON, ROBERT JANUARY, DOUGLAS JUHREND, LAWRENCE KENAR, RUSSELL KLUCHKA, JAMES KOBLAS, AARON
KRUCHKO, ERIC KRUEGER, BILLY LOYD, JR. MARTINEZ, KEITH MASLON, BRIAN MIKLOVIC, THOMAS MINARIK, RICKEY PARHAM,
PAUL PETERSEN, BRIAN POGACHNIK, BERNARD PONDEXTER, ISMAEL RAMIREZ, TROY REEVES, JACOB RIEPER, MARK ROCKWELL,
KYLE ROEDER, JAMES SANTOSTEFANO, PATRICIA SCHWALL, STEVEN SHEETS, IV SHELTON, DENNIS SMITH, RAYMOND SPETZ,
CHRISTINE STELTER, MICHAEL STRONG, ANGELA TAPPA, CHRISTINE TERESI, JOSEPH TOMASELLO, RICHARD VOLPE, STEVEN
WERCHEK, MATTHEW WERT, JEFFREY WIEREMA, MARK ZALKE
$100,000 to $124,999.99
SUSAN BANKS, ANDREW BARNES, WILLIAM BORZICK, MATT BRUGIONI, MIGUEL CAMARENA, SCOTT CHRISTENSEN, TROY
DEVRIES, BRIAN ESMON, ERIC FARR, CHARLES FLESCH, JOSEPH GABANSKI, ERIC GLOBERGER, RONALD GRAMER, PHILIP
GUALDONI, STEVEN HUCK, MICHAEL HUGHES, PATRICK ISSEL, MATTHEW JAKOB, BRIAN JOYCE, MATTHEW KLUCHKA, ERIK
KOSITZKI, CHARLES KRIENS, DANIEL LAINIO, MARK LONG, MISAKO MAJ, ADAM MILCZAREK, DAVID MINISCALCO, TODD
NAHIGIAN, MATTHEW RAUSCH, ANDREW RICK, CHRISTOPHER ROBERTS, MARK SENGER, ANDY SHIU, JOSEPH STANONIK,
JEFFREY SULKIN, MICHAEL TIEGS, DAVID TISINAI, JOHN VARNER, MICHAEL WHALEN, COREY WIEREMA
14
$125,000 and over
PHILLIP ALDERKS, ANDREW ALLAN, RICK ANDERSON, MARTIN BLITSTEIN, ROBERT COPELAND, KEVIN CRONIN, CATHERINE
CZERNIAK, DWIGHT DAVIS, ROBERT ELLS, JAMES FAHEY, MICHAEL GALLO, TIMOTHY GEHRING, STEPHEN GROST, BENJAMIN
GRUM, JOHN GULLEDGE, DIANE HALL, ELIZABETH HOLLEB, DESHA KALMAR, CORY KAZIMOUR, ROBERT KIELY, MICHAEL LANGE,
CRAIG LEPKOWSKI, BRETT MARQUETTE, DANIEL MARTIN, JOSEPH MOBILE, ROBERT MONAHAN, MICHAEL MOUNTS, CHARLES
MYERS, RICHARD PAULSEN, TRAVIS PEDERSEN, MATTHEW PENAR, PAUL PUGLIESE, NICHOLAS SAVEL, PETER SIEBERT,
MATTHEW SIGNA, SALLY SWARTHOUT, MICHAEL THOMAS, KARL WALLDORF, KEVIN ZELK
Total Compensation: $22,738,988.12
EXPENDITURE SUMMARY
1ST AYD CORPORATION 9,213.93, 24 SEVEN DANCE CONVENTION 7,975.00, 3M LAR5393 2,862.00, A & A SPRINKLER
COMPANY INC 13,582.25, A MESSE SUPPLY CORP 3,574.34, A.M. LEONARD INC 5,067.58, ABT ELECTRONICS & APPLIANCES CO
3,522.47, ACOUSTIC ASSOCIATES LTD 9,660.20, AD INTERNATIONAL, LLC 4,465.00, ADI 2,579.94, ADI 7,581.63, ADS
ENVIRONMENTAL SERVICES 24,290.00, ADVANCE AUTO PARTS 38,485.71, ADVANCED SPRINKLER SYSTEMS, INC. 2,500.00,
ADVANCED TELECOMMUNICATIONS OF IL 17,558.00, ADVANCED TREE CARE 38,007.20, ADVANCED TURF SOLUTIONS
26,722.04, AECOM USA, INC. 288,575.88, AIR ONE EQUIPMENT INC 195,743.89, AIR SERVICES COMPANY 3,745.76, ALARM
SECURITY INC 8,610.14, ALEXANDER CHEMICAL CORPORATION 28,925.09, ALFA LAVAL INC. 2,956.29, ALL CRANE & HOIST, LLC
6,500.00, ALLSTAR ASPHALT, INC. 23,446.67, ALPHA PAINTWORKS INC 7,950.00, ALTORFER INDUSTRIES, INC. 120,482.22,
AMAZON CAPITAL SERVICES, INC 67,983.41, AMERICAN BACKFLOW & FIRE PREVENTION 7,822.00, AMERICAN GAS LAMP
WORKS, LLC 16,810.63, AMERICAN GASES CORP 7,132.99, AMERICAN HOIST & MANLIFT, INC. 5,277.00, AMERICAN LEGAL
PUBLISHING CORP 3,567.60, AMERICAN OUTFITTERS LTD 16,232.59, AMERICAN PRINTING TECH. INC. 34,904.75, AMERICAN
SEALCOATING OF INDIANA INC 43,400.00, AMERICA'S ACTION TERRITORY 3,427.29, ANCEL GLINK, P.C. 241,951.90, ANDRES
MEDICAL BILLING LTD 33,554.50, AOK GOURMET LLC 16,808.30, APLUS BUILDING SERVICES LTD 160,665.60, ARBORMASTER
TRAINING, INC. 5,800.00, ARLINGTON POWER EQUIPMENT INC. 20,414.97, ARMORTEX, INC 6,483.92, ARTHUR CLESEN INC
4,496.97, ARTHUR WEILER INC. 11,552.00, ASJ TOOL SALES 3,493.42, ASPEN FENCE CO. 3,580.00, ASSET HEALTH, INC.
30,000.00, AT & T 30,101.02, ATLAS BOBCAT, LLC 77,568.16, AV TECHSOURCE, INC. 2,540.00, AVALON PETROLEUM
COMPANY 12,505.00, AVERY, KAREN I. 3,207.65, AVI SYSTEMS, INC. 6,419.50, AXON ENTERPRISE, INC. 2,881.00, BAKER TILLY
VIRCHOW KRAUSE LLP 52,950.00, BARREL MAKER PRINTING 4,780.75, BARRIOS CUSTODIAL SERVICES, INC. 12,672.00,
BARTLETT TREE EXPERTS 5,607.00, BASELINE YOUTH SPORTS, INC. 2,590.00, BAXTER AND WOODMAN INC 35,922.25, BEACON
ATHLETICS 2,704.96, BENCHSMITH LLC 3,809.71, BENISTAR 120,906.06, BENJAMIN HISTORIC CERTIFICATION LLC 3,600.00,
BERRY TIRE CO 10,379.98, BIC SPORT NORTH AMERICA, INC. 3,199.60, BIG TOP TENT AND PARTY RENTALS, LLC 4,186.00,
BLECK ENGINEERING CO INC 87,266.35, BLIFFERT LUMBER 2,757.43, BOBBY DOUGLASS PRO CAMPS 2,529.60, BOS 5,385.00,
BOUND TREE MEDICAL, LLC 10,772.84, BOYER, MARGARET 4,352.31, BRANDSTORM 57 LLC 30,500.00, BREEZY HILL NURSERY,
INC. 7,970.00, BRISTOL HOSE&FITTING DIVISION 4,750.24, BROADWAY IN CHICAGO GROUP SALE 5,922.00, BROGAN'S AWARD
& SPORTWEAR INC 4,163.58, BRP US INC 7,618.00, BRUCE BRUGIONI CONSTRUCTION 27,068.00, BRUSH ARCHITECTS, LLC
49,879.00, BS&A SOFTWARE 287,850.00, BSA TROOP 48 9,186.17, BSN SPORTS 3,450.37, BUILDING PERMIT REFUNDS
665,901.86, BURRIS EQUIPMENT COMPANY 84,634.65, C. SAVILLE PHOTOGRAPHY 3,442.00, CALL ONE 28,019.57, CAMPBELL,
AMBER 8,475.65, CAREERBUILDER EMPLOYMENT SCREENING 3,945.80, CARMICHAEL ROBERT L 4,285.03, CAS OF NEW
ENGLAND 4,690.00, CDS OFFICE TECHNOLOGIES 9,767.36, CDW GOVERNMENT 167,751.27, CEMETERY LOT REFUNDS
116,100.00, CENTRAL MICHIGAN UNIVERSITY 2,574.00, CERAMIC SUPPLY CHICAGO 2,602.45, CERTIFIED POWER, INC.
9,409.83, CFA SOFTWARE, INC. 3,990.00, CHAREGPOINT, INC. 3,474.00, CHARLES J FIORE COMPANY INC 4,553.00, CHICAGO
COMMUNICATIONS LLC 4,956.39, CHICAGO PARTS AND SOUND LLC 8,772.22, CHICAGO SHAKESPEARE THEATER 3,525.00,
CHICAGO TANK REMOVAL 4,000.00, CHICAGO TRIBUNE 10,033.24, CHICAGOLAND PAVING CONTRACTORS 174,391.25,
CHRZANOWSKI FRANK 16,232.52, CINTAS CORPORATION #47P 19,253.45, CIVIC SYSTEMS, LLC 3,200.00, CIVILTECH
ENGINEERING INC 166,832.56, CLARK BAIRD SMITH, LLP 28,645.00, CLARKE AQUATIC SERVICES, INC 11,076.32, CLARKE
MOSQUITO CONTROL PRODUCTS 17,632.00, CLIENTFIRST CONSULTING GROUP, LLC 4,112.50, CLUB MOMENTUM ATHLETICS
2,976.75, COLLEGE PARK ATHLETIC CLUB 7,208.80, COLUMBIA PIPE AND SUPPLY CO 7,660.41, COMCAST 25,864.76, COMED
51,841.96, COMMON SENSE TURF MANAGEMENT, INC. 4,650.00, COMMUNICATIONS FINANCE, INC. 7,372.80, COMMUNITY
PARTNERS AFFORD HOUSING 150,000.00, COMPUTER EXPLORERS 13,347.00, CONDELL MEDICAL CENTER 3,300.00, CONSERV
FS 34,526.97, CONSERVATION DESIGN FORUM 4,940.00, CONSTELLATION NEWENERGY 72,004.07, CONSTELLATION
15
NEWENERGY, INC. 328,470.81, CONTINENTAL CLAY COMPANY 10,769.52, CONTINENTAL WEATHER SERVICE 3,600.00,
CONWAY PARK AT LAKE FOREST 3,159.25, CORE & MAIN LP 105,162.08, CORUS GROUP LLC 16,756.82, CRAIG BERGMANN
LANDSCAPE DESIGN INC 23,460.20, CREATIVE PRODUCT SOURCE, INC. 3,309.49, CRU DANCE 7,906.00, CRYOTECH DEICING
TECHNOLOGY 2,918.96, C-SQUARED RODENT SUPPLY LLC 18,437.55, CUMMINS NPOWER LLC 11,621.81, CURRENT
TECHNOLOGIES 3,257.78, CURRIE MOTORS 93,924.00, CZERNIAK, CATHERINE 3,109.74, DAIOHS USA 7,606.48, DELL
MARKETING L.P 6,510.80, DEMUTH INC 70,900.00, DENNY'S FIRE CONTROL - MSI CO. 4,318.88, DES PLAINES HONDA
18,896.90, DI MEO BROS INC 99,635.00, DI TOMASSO EXCAVATING 13,500.00, DINGES FIRE COMPANY 17,694.84, DIRECT
FITNESS SOLUTIONS, LLC 15,765.34, DIRECT RESPONSE RESOURCE INC 17,193.62, DISCOUNT SCHOOL SUPPLY 7,149.44,
DIVINCI PAINTERS INC 57,140.00, DIVISION OF VITAL RECORDS 14,432.00, DK ORGANICS LLC 7,080.64, D'LAND
CONSTRUCTION, LLC 301,862.50, DOCUWARE CORPORATION 8,299.56, DONATI'S PIZZA 5,610.62, DRONATION, LLC 7,350.00,
DUMONT WENDY R 5,784.89, DUROWELD COMPANY, INC. 3,966.00, ELAWA FARM FOUNDATION 27,167.32, ELEVATOR
INSPECTION SERVICE CO, INC 6,298.00, ENTERPRISE RENT-A-CAR 5,524.87, EQUIPMENT MANAGEMENT COMPANY 3,637.94,
ERNIE'S WRECKER SERVICE, INC. 4,375.00, ESCAL INSTITUTE OF ADVANCED TECHNOL 2,940.00, ESO SOLUTIONS, INC 5,913.00,
ESRI 9,700.00, EUCLID MANAGERS 3,634.32, FACTORY MOTOR PARTS CO. 3,760.72, FAMILY SERVICE OF LAKE COUNTY
6,975.00, FEDERAL EXPRESS CORPORATION 2,661.42, FER-PAL CONSTRUCTION USA LLC 59,880.00, FILIPPINI LAW FIRM LLP
189,509.71, FILTRATION CONCEPTS, INC. 3,813.76, FIRE & POLICE SELECTION, INC. 2,694.15, FIRE PENSION PAYMENTS
2,697,872.49, FIRST NATIONAL BANK OF OMAHA 206,837.29, FIRST POINT MECHANICAL SERVICES LLC 68,426.53, FIRST
STUDENT INC 3,661.94, FITZGERALD LIGHTING & MAINTENANCE 8,624.75, FLAG CHEVROLET, INC 29,895.56, FLIPS
GYMNASTICS NORTH SHORE 13,468.00, FLOLO CORPORATION 8,530.80, FOCUS ACQUISITION COMPANY LLC 243,423.50,
FOSTER & FOSTER, INC. 12,600.00, FOUNDATION BUILDING MATERIALS, LLC 2,677.03, FRIENDS OF LAKE FOREST PARKS & REC
97,982.00, FUN EXPRESS LLC 2,936.68, G & J ASSOCIATES, INC 6,219.50, G & O THERMAL SUPPLY CO. 4,268.18, GAS DEPOT
INC 368,883.01, GATWOOD CRANE SERVICE INC 2,765.00, GEAR WASH, LLC 2,512.96, GEMPLER'S 2,901.61, GETZ'S
INCORPORATED 7,152.17, GEWALT HAMILTON ASSOCIATES, INC. 153,228.64, GIS CONSORTIUM 3,508.85, GLACIER OAKS
NURSERY INC 4,994.00, GLOBAL EMERGENCY PRODUCTS INC 24,281.58, GOODMAN ELECTRIC SUPPLY 7,265.26, GOODMAN,
MATTHEW 2,664.52, GOODMARK NURSERIES INC 8,142.00, GOSEWISCH, PATRICK E. 13,980.00, GOVHR USA 18,609.90, GPM
PUMP & TRUCK PARTS LLC 5,828.86, GRAINGER 92,829.94, GRAPHIC PARTNERS, INC. 4,109.00, GRAYBAR ELECTRIC COMPANY,
INC. 2,975.16, GREENS BY WHITE 3,281.51, GREG'S AUTO BODY, INC. 29,263.76, GRO HORTICULTURAL ENTERPRISES, INC.
5,784.00, GROWER EQUIPMENT & SUPPLY 4,811.97, GUY SCOPELLITI LANDSCAPE INC 22,556.46, HAAPANEN BROTHERS, INC.
28,641.74, HALLORAN & YAUCH INC. 14,110.40, HAMBURG, FRED 3,260.91, HANSON PROFESSIONAL SERVICES INC.
22,860.74, HARRIS GOLF CARS 4,000.00, HAVEY COMMUNICATIONS INC 59,213.55, HEALTH ENDEAVORS, SC 20,790.00,
HEARTLAND BUSINESS SYSTEMS, LLC 110,169.59, HELLER CATERING 10,989.72, HERKY'S TRUCKING INC 21,545.00, HEY &
ASSOCIATES, INC. 4,990.00, HIGH PSI LTD 2,954.99, HITCHCOCK DESIGN, INC. 5,656.43, HOBBY LOBBY CREATIVE CENTERS
3,985.07, HOERR CONSTRUCTION, INC. 371,221.81, HOLIAN ASBESTOS REMOVAL & 2,597.00, HOLIDAY RADIANCE LIGHTS
11,576.80, HOME DEPOT 46,664.37, HOWARD, WILLIAM R. 2,834.63, HOWE SECURITY, INC 6,207.12, HYDROAIRE SERVICE
24,575.00, IDLEWOOD ELECTRIC SUPPLY 8,390.98, IHC CONSTRUCTION COMPANIES, LLC 349,204.20, IL DEPT. OF
INNOVATION & TECHNOLOGY 6,580.44, ILL DEPARTMENT OF NATURAL RESOURCES 2,690.00, ILL DEPT OF EMPLOYMENT
SECURITY 53,546.18, ILLINOIS DEPT OF TRANSPORTATION 24,960.00, ILLINOIS FIRE CHIEFS ASSOCIATION 5,000.00, ILLINOIS
MUNICIPAL RETIREMENT FUND 1,572,735.25, ILLINOIS PUMP INC 7,964.42, ILLINOIS ROOF CONSULTING ASSOC 12,010.00,
ILLINOIS TRUCK CENTRE, INC 4,229.38, IMAGES ALIVE 9,263.74, INFOSEND, INC. 9,713.99, INK'N TEES 7,737.22, INNER
SECURITY SYSTEMS, INC. 10,764.00, INTERDEV, LLC 87,864.15, INTERGOVERNMENTAL RISK MNMGT 1,105,486.59, INTERNAL
REVENUE SERVICE 1,329,290.05, INTERNATIONAL TRAUMA LIFE SUPPORT 2,550.00, INTERSTATE POWER SYSTEMS, INC.
6,134.22, INTL CEMETERY/CREMATN/FUNERAL ASSOC 2,780.00, IOWA FARM EQUIPMENT 9,823.00, IVANHOE NURSERY
7,950.00, JACOBS, LISA M. 3,780.00, JAKE THE STRIPER 7,525.00, JAMES W SMITH PRINTING COMPANY 4,423.00, JEWEL-
OSCO 15,926.09, JEWISH COUNCIL FOR YOUTH SERVICES 18,600.00, JG UNIFORMS, INC. 19,127.60, JNL CLIMATE CONTROL,
INC. 63,647.00, JOHN KENO AND COMPANY, INC 1,249,053.06, JOHN S. SWIFT COMPANY, INC 16,450.34, JOSEPH J
HENDERSON & SON INC 2,966,448.84, JS COMMUNICATIONS TECHNOLOGIES LLC 5,158.87, JULIE INC 7,467.11, JWC MEDIA
17,894.00, JX ENTERPRISES, INC. 86,016.69, K H M PLASTICS, INC 5,008.20, K. H. KIM'S TAE KWON DO 9,204.00, KARDS INC.
36,759.97, KASSBOHRER ALL TERRAIN VEHICLES INC 3,872.09, KELMSCOTT PARK REALTY LLC 287,500.00, KEMPER SPORTS
MANAGEMENT, INC. 104,152.16, KENOSHA NEWS 3,078.85, KEY CODE MEDIA, INC. 18,494.08, KIDDLES INC 20,375.43, KIEFER
USA 33,620.00, KIELY, ROBERT R. JR 5,238.88, KIESLER POLICE SUPPLY, INC. 10,992.60, REALESTATE TRANSFER TAX REBATES
87,155.00, KONICA MINOLTA BUSINESS SOLUTIONS 2,805.00, KONICA MINOLTA BUSINESS SOLUTIONS 15,321.78, KRAMER
16
TREE SPECIALISTS, INC. 7,499.00, KRAWEC, ANA L. 5,785.00, KRYGERIS, MARK T. 7,445.74, K-TECH SPECIALTY COATINGS, INC.
2,901.28, LA CASA DE ISAAC 4,971.25, LAFORCE INC 6,096.50, LAKE CO PARTNERSHIP/ECON DEVELOP 53,875.00, LAKE
COUNTY COLLECTOR 22,012.61, LAKE COUNTY GLASS DESIGNS INC 4,286.00, LAKE COUNTY HOSE AND EQUIPMENT 9,200.16,
LAKE COUNTY PRESS, INC 26,979.00, LAKE COUNTY RECORDER 3,839.00, LAKE COUNTY STORMWATER 10,455.82, LAKE
FOREST ACADEMY 3,442.50, LAKE FOREST BANK & TRUST CO 241,111.12, LAKE FOREST BP 12,206.41, LAKE FOREST CLUB
10,476.49, LAKE FOREST HIGH SCHOOL 8,088.81, LAKE FOREST LAKE BLUFF HST SOC 50,000.00, LAKE FOREST LANDMARK
DEVELOPMENT 40,059.14, LAKELAND HVAC AUTOMATION INC 6,435.00, LAKESIDE INTERNATIONAL TRUCKS, LLC 25,524.84,
LALUZERNE & SMITH LTD. 50,663.75, LANDSCAPE CONCEPTS MANAGEMENT INC 96,425.98, LARSEN FLORIST / GREENHOUSE
5,850.00, LAW OFFICE OF HENRY TONIGAN, RET PC 9,000.00, LAWSON PRODUCTS, INC. 11,233.98, LEACH ENTERPRISES INC
13,589.25, LEADS ONLINE LLC 2,848.00, LEAF CAPITAL FUNDING LLC 6,755.16, LEGEND APPAREL USA 9,662.20, LENCO
FLOORING 3,695.00, LEUCK, STEVEN 2,677.50, LEXIPOL, LLC 3,900.00, LIBERTY PRAIRIE RESTORATIONS 9,806.40, LIBERTYVILLE
LINCOLN SALES, INC 12,905.99, LID LANDSCAPES, INC. 3,715.00, LIFE FITNESS 13,484.42, LIFT WORKS, INC. 11,160.22, LINA
44,665.63, LINDCO EQUIPMENT SALES, INC. 176,728.09, LIQUID WASTE TECHNOLOGY LLC 2,612.86, LIVING WATERS
CONSULTANTS, INC. 10,621.50, LIZZETTE MEDINA & CO 15,603.98, LOHMANN QUITNO GOLF COURSE 16,195.00, LOWE'S
CREDIT SERVICES 2,796.27, LUCAS LANDSCAPING AND DESIGN 24,764.50, LYNCH CONSTRUCTION CORPORATION 4,687.50,
LYONS PINNER ELECTRIC CO. 32,682.27, M. TANZILLO, INC. 6,355.00, MABAS DIVISION 4 6,148.00, MAJ, MISAKO 3,573.57,
MAJESTIC OAKS NURSERY LLC 8,538.00, MANFREDINI LANDSCAPING CO., INC. 29,505.00, MARIANI LANDSCAPE 75,469.84,
MARIANI PLANTS 21,430.85, MARTELLE WATER TREATMENT, INC. 31,692.05, MARTIN PETERSEN CO INC 6,903.00, MASS
MEDICAL S.C. 20,833.05, MASTERGRAPHICS 2,938.06, MAX-R 4,995.00, MCHENRY COUNTY NURSERY INC 2,640.00,
MCLAUGHLIN BOAT WORKS 7,063.13, MCMASTER CARR 11,242.10, MCNEILUS TRUCK & MFG CO 6,076.20, MEDICAL AND
DENTAL CLAIMS 4,746,620.78, MENONI & MOCOGNI INC 17,436.48, MID AMERICAN WATER OF WAUCONDA 14,066.72,
MIDLAND PAPER 4,706.95, MIDWEST ARBORIST SUPPLIES 7,140.21, MIDWEST COMPUTER RECYCLERS, INC. 2,566.15,
MIDWEST FENCE CORPORATION 6,256.00, MIDWEST FUEL INJECTION SERVICE 4,763.22, MIDWEST GROUNDCOVERS 8,628.12,
MIDWEST LEADERSHIP INSTITUTE 3,697.00, MIDWEST TRADING HORTICULTURE SUPPLY 3,342.00, MIKE GRECO
LANDSCAPING, INC. 4,003.00, MILL CREEK NURSERY INC 2,970.00, MILLENNIUM 5,603.24, MISC ONE-TIME VENDORS
34,727.85, MISS CATHY MUSIC, INC. 3,121.60, MNJ TECHNOLOGIES DIRECT, INC. 82,479.61, MOBILE, JOSEPH 3,050.00,
MOHAWK RESOURCES, LTD 7,926.48, MONROE TRUCK EQUIPMENT, INC. 12,458.34, MORRISON ASSOCIATES LTD 22,897.50,
MORTON SALT CO 140,482.89, MOST DEPENDABLE FOUNTAINS, INC. 4,740.40, MOTION TECHNOLOGY, INC. 7,450.00, MOTOR
PARTS & EQUIPMENT CORPORATION 4,757.91, MOTOROLA SOLUTIONS, INC. 55,497.80, MOTORSPORT POWDERCOATING
2,825.00, MULLER, JESSICA 7,083.22, MUNICIPAL GIS PARTNERS, INC. 200,402.10, MUNICIPAL MARKING DISTRIBUTORS
2,767.41, MUNICIPAL SYSTEMS, INC. 38,968.75, MUTUAL SERVICES OF HIGHLAND PARK 9,347.52, NATIONAL PUBLIC
EMPLOYER LABOR 2,570.00, NATIONAL SPORTS NETS, LLC 3,774.00, NEENAH FOUNDRY 5,261.96, NEOGOV 11,684.75,
NEOPOST USA INC 4,250.00, NEW HORIZONS COMPUTER 14,950.00, NIPSTA 9,340.00, NORATEK SOLUTIONS 2,850.00,
NORMAN, SCOTT 3,773.02, NORTH CHICAGO IRON WORKS, INC. 3,900.00, NORTH EAST MULTI-REGIONAL TRAINING 8,470.00,
NORTH SHORE GAS COMPANY 32,290.25, NORTH SHORE WATER RECLAMATION DIST 16,681.29, NORTHEASTERN IL REG
CRIME LABORATOR 28,831.00, NORTHERN DIVERS USA, INC. 134,500.00, NORTHERN ILL POLICE ALARM SYS 6,566.50,
NORTHWEST MUNICIPAL CONFERENCE 14,745.50, NORTHWESTERN LAKE FOREST HOSPITAL 4,320.00, NORTHWIND
PERENNIAL FARM, INC 4,137.00, NORTHWOODS WREATHS LLC 4,722.50, NSSRA 263,689.51, O C TANNER 13,085.71,
OFFSHORE MARINE/PADDLING WAREHOUSE 4,179.90, O'HARE DANCE STUDIOS INC 18,693.00, OLSON RUG & FLOORING
7,344.50, OLSON TRANSPORTATION, INC. 51,014.24, OPENGOV, INC. 8,500.00, ORBIS CORPORATION 2,872.80, OTIS
ELEVATOR COMPANY 12,165.23, OVERHEAD DOOR CO 33,108.58, P CLIFFORD MILLER INC 110,790.00, P&H SENESAC, INC
38,510.65, P.F. PETTIBONE & CO. 3,021.34, PACIFIC YURTS, INC. 6,075.00, PALMEN BUICK GMC CADILLAC,INC 25,220.00,
PARKMOBILE USA, INC 8,030.25, PASQUESI HOME & GARDENS 7,413.21, PASQUESI PLUMBING CORP 25,818.00, PATRIOT
PAVEMENT MAINTENANCE 29,999.90, PEARSON FENCE COMPANY, INC. 4,500.00, PEDERSEN, TRAVIS 2,500.00, PETER BAKER
& SON 1,022,347.17, PETERSON PRODUCTS 7,923.36, PETROCHOICE 33,456.58, PETROCHOICE LLC 11,716.66, PIED PIPER
RODENT INC. 2,687.88, PITNEY BOWES GLOBAL 3,002.77, PITNEY BOWES RESERVE ACCOUNT 4,500.00, POLICE PENSION
PAYMENTS 2,995,421.61, POLICEONE.COM 7,140.00, POMP'S TIRE SERVICE INC 7,644.34, PORTER, LINDA S. 32,875.00,
PRAIRIE MOON NURSERY 7,161.39, PRO ENTRY SYSTEMS INC. 7,620.00, PROFESSIONAL BENEFIT ADMIN. 852,054.83, PRO-
TECH SECURITY SALES 4,998.95, QUICKET SOLUTIONS, INC. 23,199.00, QUIK STAGE INC. 4,688.96, R & S BRISTOL FARM LLC
7,386.50, R A MANCINI, INC. 98,466.80, R C TOPSOIL, INC 2,765.00, R J THOMAS MFG CO INC 9,858.15, R&R TEXTILE MILLS,
INC. 4,255.13, R/J FURNITURE INC 5,375.00, RADARSIGN, LLC 3,265.00, RAY CHEVROLET INC 32,710.00, RAY O'HERRON CO
17
INC 6,345.73, RAY SCHRAMER & CO 13,585.85, RECREATION PROGRAM REFUNDS 19,978.91, RED WING SHOES 7,603.93,
REINDERS, INC. 64,004.39, RESOURCE MANAGEMENT-CHICAGO RIDGE 145,081.63, REVOLUTION DANCEWEAR 6,079.82, REX
RADIATOR & WELDING CO., INC. 11,782.00, RJN GROUP, INC. 97,287.30, RLB HYDRAULIC SERVICE INC. 13,449.91, ROBERTS,
CHRISTOPHER 3,300.00, ROCCO FIORE & SONS 2,930.00, ROCKLAND FIRE PROTECTION DISTRICT 112,866.00, ROGAN'S SHOE
3,025.60, RON CLESEN'S ORNAMENTAL PLANTS 3,856.80, RONDOUT SERVICE CENTER 5,847.00, RUSSO HARDWARE, INC.
22,435.81, RYDIN DECAL 4,461.62, S & S WORLDWIDE, INC. 3,055.15, SAM'S WEST, INC. 19,850.58, SANDY'S LAWN & TREE
CARE, INC 5,415.00, SCHAEFER SYSTEMS INTERNATIONAL, INC 3,343.00, SCHEEPER, RYAN 3,550.00, SCHOOL DISTRICT 67
18,657.48, SCHROEDER & SCHROEDER, INC. 23,349.00, SCHROEDER ASPHALT SERVICES, INC 356,047.14, SCIENTIFIC METHODS
INC. 2,965.00, SEMERSKY ENTERPRISES 21,868.66, SERVICE EXPRESS, INC. 5,556.00, SEWER EQUIPMENT CO OF AMERICA
5,215.29, SEYFARTH SHAW LLP 6,885.98, SHERIDAN AUTO PARTS 4,391.25, SHERRILL INC 2,626.22, SHI INTERNATIONAL CORP
35,359.26, SICALCO LTD 2,519.95, SITEONE LANDSCAPE SUPPLY, LLC 19,803.10, SNAP-ON INDUSTRIAL 3,113.11, SNODEPOT,
LLC 4,445.00, SODEXO SERVICES 3,395.56, SOIL & MATERIAL CONSULTANTS 5,232.00, SOLARWINDS 8,375.00, SOLID WASTE
AGENCY OF LAKE COUNTY 9,702.50, SPRING ALIGN OF PALATINE INC 8,615.12, ST AUBIN NURSERIES INC 4,990.00, STACHURA,
KELLY 3,601.65, STANDARD EQUIPMENT COMPANY 13,900.77, STEIGER, CHERYL LYNN 3,522.06, STEINER ELECTRIC COMPANY
25,213.38, STRAND ASSOCIATES, INC 201,072.10, STRYKER SALES CORPORATION 21,448.44, SUBURBAN ACCENTS, INC.
3,125.00, SUBURBAN LABORATORIES, INC. 3,828.50, SUMIT CONSTRUCTION COMPANY, INC 19,335.00, SUNSET FOOD MART
INC 18,740.17, SUPERION, LLC 77,078.79, SUPERIOR INDUSTRIAL SUPPLY 8,876.39, SUPERIOR ROAD STRIPING, INC. 93,983.55,
SVANACO 7,870.00, TAPCO-TRAFFIC&PARKING CONTROL 13,860.17, TARGETSOLUTIONS LEARNING LLC 4,646.00, TDS DOOR
COMPANY 74,295.45, TEC ELECTRIC INC 12,671.07, TERMINAL SUPPLY COMPANY 5,792.73, THE BANK OF NEW YORK MELLON
TRUST 271,902.50, THE BEAN FARM 3,027.00, THE BUREAU OF NAT'L AFFAIRS INC 4,716.00, THE CHARMM'D FOUNDATION
7,224.00, THE CITY OF LAKE FOREST 8,140.42, THE DAVEY TREE EXPERT COMPANY 6,550.00, THIRD MILLENNIUM ASSOCIATES,
INC 4,194.29, THOMSON REUTERS - WEST 3,682.30, THYSSENKRUPP ELEVATOR CORPORATION 8,849.51, TIMBERLINE
FISHERIES CORP 5,571.25, TIM'S SNOWPLOWING, INC 23,745.48, TKO INSTALLATIONS, INC 2,800.00, TOTAL PARKING
SOLUTIONS, INC. 11,740.00, TOUCHBOARDS 4,901.13, TRAC EQUIPMENT COMPANY, INC. 4,624.00, TRAFFIC
CONTROL&PROTECTION INC 8,734.30, TREDROC TIRE SERVICE 37,138.97, ULINE, INC. 27,324.84, UNITED STATES POSTAL
SERVICE 15,000.00, UNIVERSITY OF ILLINOIS AT CHICAGO 35,550.00, UNIVERSITY OF ILLINOIS PAY. CENTER 2,673.00, USA
BLUEBOOK 35,632.92, USACE FINANCE CENTER 6,624.00, VCG LTD 2,714.77, VERIZON WIRELESS MESSAGING SERVICES
102,093.02, VERMEER ILLINOIS INC 75,835.26, VERMONT SYSTEMS, INC. 16,904.00, VERNON HILLS ANIMAL HOSPITAL
4,561.40, VERTIV SERVICES,INC 3,300.00, VIKING CHEMICAL COMPANY 14,615.16, VILLAGE OF DEERFIELD 11,500.00, VILLAGE
OF GLENVIEW 722,796.04, VILLAGE OF LIBERTYVILLE 187,500.00, VISION SOLUTIONS, INC. 3,851.89, VISU-SEWER OF ILLINOIS,
LLC 4,600.00, VULCAN CONSTRUCTION MATERIALS, LLC 22,777.01, WACHS WATER SERVICES 19,900.00, WALKER, LINDA A.
6,435.00, WALZ SCALE 3,120.00, WAREHOUSE DIRECT 46,859.58, WATER REFUNDS 8,802.85, WAUKEGAN SAFE & LOCK LTD
15,319.26, WAUKEGAN TIRE & SUPPLY CO, INC. 14,625.71, WEISSMAN'S DESIGNS FOR DANCE 7,258.21, WELLS FARGO
4,731,131.26, WENNINGTON, WILLIAM 3,751.60, WEST MARINE PRODUCTS, INC. 4,252.41, WEST SIDE TRACTOR SALES CO
16,676.76, WHIPPLE CONSULTING, LLC 18,200.00, WHITEY'S CRANE RENTAL INC 5,390.00, WILL ENTERPRISES 11,087.55,
WILLIAM BLAIR & COMPANY, LLC 20,527.40, WILLIAM SCHELHAS MEDIA SERVICES 29,353.03, WILSON NURSERIES, INC
13,699.25, WOODWARD PRINTING SERVICES 5,864.00, WRIGHT BENEFIT STRATEGIES INC 30,000.00, XGD SYSTEMS, LLC
63,824.28, XO COMMUNICATIONS 23,452.99, ZELK, KEVIN 10,266.53, ZION LANDFILL T1 289,944.92, ZODIAC OF NORTH
AMERICA 9,500.00, ZOLL MEDICAL CORPORATION 19,866.98, ZW USA, INC. 2,914.59
TOTAL VENDORS $42,960,166.88
18
SUMMARY STATEMENT OF CONDITION
Discretely
Presented
Special Capital Debt Internal Component
General Revenue Projects Service Enterprise Service Fiduciary Unit
Revenues 38,043,693$ 12,260,028$ 5,148,146$ 1,979,841$ 11,289,251$ 8,747,429$ 57,748$ 4,394,057$
Expenditures (31,336,019) (11,016,693) (6,551,342) (2,675,623) (13,831,169) (8,180,863) (39,943) (3,604,401)
Excess of
Revenues Over
(Under)
Expenditures 6,707,674 1,243,335 (1,403,196) (695,782) (2,541,918) 566,566 17,805 789,656
Transfers In - 549,029 5,918,128 813,528 364,000 -
Transfers Out (7,043,372) (362,000) (239,313) - - -
Debt issuance - -
installment contract -
Bond Proceeds - - - - -
Other - - 26,551 - -
Net Increase
(Decease) in
Fund Balance (335,698) 1,430,364 4,302,170 117,746 (2,177,918) 566,566 17,805 789,656
Previous Year
Fund Balance 29,280,882 12,691,712 6,621,968 1,521,887 12,115,772 8,304,496 538,272 3,587,906
Other - - - - - - - -
Current Year
Ending Fund Balance 28,945,184$ 14,122,076$ 10,924,138$ 1,639,633$ 9,937,854$ 8,871,062$ 556,077$ 4,377,562$
Total Debt Outstanding
Beginning of Issued Current Retired Current Outstanding
Year Fiscal Year Fiscal Year End of Year
54,320,409$ - 3,416,625 50,903,784$
Subscribed and sworn to this 21st of October, 2019 /s Elizabeth A. Holleb, City Treasurer
I, Margaret Boyer, City Clerk of The City of Lake Forest, Lake County, Illinois, do hereby certify that the above is a true copy of the Annual Treasurer's Report
for the fiscal year ending April 30, 2019 /s Margaret Boyer, City Clerk
19
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, October 7, 2019
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:30pm, and
the City Clerk Margaret Boyer called the roll of Council members.
Present : Honorable Mayor Pandaleon, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman
Rummel, Alderman Preschlack, Alderman Goshgarian, and Alderman Buschmann.
Absent: Alderman Moreno
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all those present in the Chambers.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Pandaleon read a Resolution of Sympathy for Nancy Hughes. Bob Pasquesi, a friend of Nancy Hughes,
accepted the Resolution on behalf of the family.
A. Resolution of Sympathy for Lake Forest Resident, Nancy Hughes
COUNCIL ACTION: Approval of the Resolution
Alderman Preschlack made a motion to approve Resolution, seconded by Alderman Beidler.
Presentation of Fabulous Gifts and Prizes
- Jason Wicha, City Manager
Jason Wicha, City Manager, presented Alderman Newman with a certificate for a tree to be planted in his
honor and personalized City street sign.
B. Final Words for Departing City Council Member from Council Members
Each Alderman expressed sincere gratitude for the service of retiring Alderman Newman.
C. Final Comments from Alderman Newman
Alderman Newman made closing remarks to the Council, residents and staff.
D. Resolution of Appreciation for Ward 2 Alderman Timothy Newman
Mayor Pandaleon read the Resolution, presented it to the Alderman and photos were taken.
COUNCIL ACTION: Approve the Resolution
Alderman Preschlack made a motion to approve Resolution, seconded by Alderman Beidler. Motion carried
unanimously by voice vote.
E. Mayor’s Appointment of Second Ward Alderman
- Edward (Ted) Notz, Jr.
Mayor Pandaleon made the appointment of Edward U. Notz, Jr. as Second Ward Alderman as required by
City Charter and City Code.
20
Proceedings of the Monday, October 7, 201 9
Regular City Council Meeting
COUNCIL ACTION: Approve the Mayor’s Appointment
Alderman Morris made a motion to approve the Mayor’s appointment, seconded by Alderman Goshgarian.
Motion carried unanimously by voice vote.
F. City Clerk Margaret Boyer Administered the Oath of Office to:
Second Ward Alderman Appointed- Edward (Ted) Notz, Jr.
City Clerk Margaret Boyer swore in Edward U. Notz, Jr. and photos were taken.
G. Swear in Firefighter Paramedic Austin Yarc
Mayor Pandaleon swore in Austin Yarc, photos were taken.
H. Approval of Proclamation to Declare October 10, 2019 as World Mental Health
Awareness Day
Mayor Pandaleon read the Proclamation.
COUNCIL ACTION: Approval of Proclamation to Declare October 10 as World Mental Health Awareness
Day
Alderman Rummel made a motion to approve the Proclamation to Declare October 10 as World Mental
Health Awareness Day , seconded by Alderman Buschmann. Motion carried unanimously by voice vote.
Council member Beidler thanked all involved in the Deerpath Streets cape Visioning Session held on Tuesday,
October 1 at City Hall.
Council member Buschmann reported on the “Then and Now” car show planned for Sunday, October 13 at
the Telegraph Train Station, and invited all to attend.
COMMENTS BY CITY MANAGER
A. United Way of Lake County 211 Service
- Michael Rummel, Lake County Board Member, District 12
Mr. Rummel gave a presentation and shared a video on the services available from the new 211 Health and
Human Service Assistance.
B. Community Spot Light
- Scott Helton, Shields Township Assessor
Mr. Helton gave a brief overview of the new software (TYLER) that most Lake County Assessors use and
stated that the blue cards were sent in the mail and that the last day to contest is Monday, October 28. The
City Council had discussion on fair evaluation of property and the Board of Review process.
Council member Morris thanked all involved on the North Beach Access Road restoration (Hughes Gateway)
COMMITTEE REPORTS
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
There were none.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
21
Proceedings of the Monday, October 7, 201 9
Regular City Council Meeting
1. Approval of the September 3, 2019 City Council Meeting Minutes
2. Approval of the September 16, 2019 City Council Workshop Meeting Minutes
3. Approval of Check Register for the Period of August 24-September 20, 2019
4. Approval of a First Amendment to the Restated Agreement Relating to the Gorton Property
5. Approval of Agre ements with Sentinel Technologies for a Data Security Assessment and
Center for Internet security (CIS) for Ongoing Vulnerability Monitoring
6. Approval of a One-Year Contract Renewal with InterDev for Information Technology Support
7. Approval of the revised Geographic Information Systems Consortium (GISC) membership
agreement
8. Consideration of an Ordinance Approving a Recommendation from the Building Review
Board. (First Reading and if Desired by the City Council, Final Approval)
9. Consideration of a Recommendation from the Plan Commission in Support of Tentative and
Final Approval of the Mayflower Ravine Resubdivision and Approval of the Associated
Special Use Permit. (If desired by the Council, waive first reading and grant final approval of
the ordinance.)
10. Consideration of a Template for a Master Pole Attachment Agreement for Small Wireless
Facilities. (Approval by motion.)
COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
Item # 4 was removed and after discussion, was tabled until the next meeting.
Mayor Pandaleon again asked members of the Council if they would like to remove any item or take it
separately. Hearing none, Mayor Pandaleon asked for a motion to approve the nine (9) Omnibus items as
amended to remove item # 4.
Alderman Buschmann made a motion to approve the nine (9) Omnibus items as amended to remove item
#4 , seconded by Alderman Beidler . The following voted “Aye”: Alderman Beidler, Morris, Rummel, Notz,
Preschlack, Goshgarian, and Buschmann. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
1. Consideration of a Recommendation from the Plan Commission in Support of Approval
of an Update to the Comprehensive Plan as it Relates to the Waukegan Road/Settler’s
Square Business District and Surrounding Area. (Final Approval of an Ordinance)
Catherine J. Czerniak, Director of Community Development, reported that the City Council approved First
Reading of an Ordinance in support of an update to the Comprehensive Plan as recommended by the Plan
Commission on September 3, 2019. Alderman Buschmann requested that clarification and greater
22
Proceedings of the Monday, October 7, 201 9
Regular City Council Meeting
emphasis be added to the document and provided input to City staff. Changes made since First Reading are
reflected in blackline in the document included that was in the Council packet .
Ms. Czerniak reviewed the Fundamental Concepts, Land Use Designations and recommended next steps
from the Plan Commission.
The City Council had discussion on guidance to the Zoning Code, Strategic Land Use, the process, and
thanked the working group and staff. Mayor Pandaleon said there is more work to come, that this work
reflected the community focus to critical zones within the City and sets a pattern for community
involvement moving forward.
Mayor Pandaleon asked if there was anyone from the public who would like to comment. Seeing none, he
asked for a motion.
COUNCIL ACTION: Grant final approval of an Ordinance updating the City’s Comprehensive Plan as it relates
to the Waukegan Road/Settler’s Square Business District and surrounding area.
AND
Approve a motion
Directing the Plan Commission and City staff to undertake a review and recommend updates to the
B-1, Neighborhood Commercial District, to align this portion of the Zoning Code closely with the
vision and desired outcomes as described in the Comprehensive Plan update.
Directing City staff from various departments to pursue opportunities to increase the visibility of
crosswalks in the Waukegan Road/Settler’s Square Business District and surrounding area.
Directing staff to continue efforts to plan and encourage community events in the
Waukegan/Everett/Telegraph Road area.
Alderman Buschmann made a motion to Grant final approval of an Ordinance updating the City’s
Comprehensive Plan as it relates to the Waukegan Road/Settler’s Square Business District and surrounding
area. AND to Approve a motion Directing the Plan Commission and City staff to undertake a review and
recommend updates to the B-1, Neighborhood Commercial District, to align this portion of the Zoning Code
closely with the vision and desired outcomes as described in the Comprehensive Plan update; and Directing
City staff from various departments to pursue opportunities to increase the visibility of crosswalks in the
Waukegan Road/Settler’s Square Business District and surrounding area; and Directing staff to continue
efforts to plan and encourage community events in the Waukegan/Everett/Telegraph Road area, seconded
by Alderman Morris. The following voted “Aye”: Alderman Beidler, Morris, Rummel, Notz, Preschlack,
Goshgarian, and Buschmann. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried.
2. Consideration of a Recommendation from the Legal Committee in support of Amending
Chapter 40, titled “Governmental Ethics” of the City Code (If desired by the Council,
waive first reading and grant final approval of the ordinance.)
Julie Tappendorf, City Attorney, summarized and reviewed the timeline of the work of the Legal Committee
and Sub-Committee over the last 16 month that included recommended amendments to Chapter 40 of the
City Code “Ethics”. Ms. Tappendorf reported that the Legal Committee recommends to reorganize the Ethics
regulations, revise the language to make it more reader -friendly, revise/expand the definitions, incorporate
the statutory conflicts of interest into the Ethics regulations, expand the local conflicts of interest
regulations, and streamline the administration and enforcement provisions.
23
Proceedings of the Monday, October 7, 201 9
Regular City Council Meeting
The City Council had lengthy discussion on the work of both the Legal Committee and the City Attorney,
definitions and amending the Council action to first reading only.
Mayor Pandaleon asked if there was anyone from the public who would like to comment.
JoAnn Desmond offered her opinion to the Council to amend the action of this item to first reading only.
Mayor Pandaleon again asked if there was anyone from the public who would like to comment. Seeing
none, he asked for a motion.
COUNCIL ACTION: Consideration of a Recommendation from the Legal Committee in support of
Amending Chapter 40, titled “Governmental Ethics” of the City Code (If desired by the Council, waive first
reading and grant final approval of the ordinance.)
Alderman Rummel made a motion to amend Council action to approve first reading only on consideration of
a Recommendation from the Legal Committee in support of Amending Chapter 40, titled “Governmental
Ethics” of the City Code, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Beidler,
Morris, Rummel, Notz, Preschlack, and Goshgarian. The following voted “Nay”: Alderman Buschmann. 6-
Ayes, 1 Nay, motion carried.
NEW BUSINESS
1. Consideration of a Recommendation from the Plan Commission in Support of
Amendments to Sections 159.002, 159.068 and 159.003 of the City of Lake Forest
Code Relating to the Prohibition of Cannabis Businesses. (If desired by the Council,
waive first reading and grant final approval of the ordinance.)
Catherine J. Czerniak, Director of Community Development, reported that on January 1, 2020 use and sale
of recreational cannabis will be legal in Illinois. At the July 2019 City Council workshop, Council
acknowledged the potential for tax revenues from the sale of cannabis products in the community.
However, the Council determined that the appropriate course of action, for now, is to take advantage of the
opportunity to opt-out. The Council directed the City Attorney to prepare amendments to the Code as
necessary to prohibit cannabis businesses in the City and directed staff to present the amendments to the
Plan Commission for public hearing. No public testimony was presented to the Commission on the proposed
amendments. The Commission voted 5 to 0 to recommend approval of the amendments. City staff is
actively participating in a Lake County Task Force on this topic along with community development, finance
and law enforcement representatives from many other municipalities. She reported that City staff will
continue to follow this evolving issue.
The City Council had discussion on what other communities are doing, possible future amendments to the
Code, number of licenses to be issued by the State of Illinois and budget impact.
May or Pandaleon asked if there was anyone from the public who would like to comment.
Peter Benson offered his opinion favoring the Councils decision to amend the Zoning Code prohibiting
cannabis sales in The City of Lake Forest .
Mayor Pandaleon again asked if there was anyone from the public who would like to comment. Seeing
none, he asked for a motion.
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Proceedings of the Monday, October 7, 201 9
Regular City Council Meeting
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final
approval of an Ordinance amending the City Code to prohibit cannabis businesses in the City of Lake
Forest.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
Alderman Morris made a point of record, clarifying the Gorton item that was removed from the Omnibus
portion of the agenda has only minimal changes to the number of members to the Gorton Board from five
to three. The rest of the agreement had no changes at this time and could be reviewed at another time.
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Newman made a motion to
adjourn, seconded by Alderman Goshgarian. Motion carried unanimously by voice vote at 9:05 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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The City of Lake Forest, Illinois
INVESTMENT POLICY
I. Introduction
The intent of the Investment Policy of the City of Lake Forest (the “City”) is to define the parameters within
which funds are to be managed. This Investment Policy formalizes the framework for the City’s investment
activities that must be exercised to ensure effective and judicious fiscal and investment management of
Lake Forest’s funds. The guidelines are intended to be broad enough to allow the Finance Director to
function properly within the parameters of responsibility and authority, yet specific enough to adequately
safeguard the investment assets.
II. Governing Authority
The investment program will be operated in conformance with federal, state, and other legal
requirements, including Illinois Compiled Statutes 30/ILCS/235 Public Funds Investment Act (the “Public
Funds Act”).
III. Scope
This Investment Policy applies to the investment activities of all funds of Lake Forest, except for the
Foreign Fire Insurance Board, Deerpath Golf Course, Library, Police and Fire Pension Funds and the funds
managed by the Cemetery Commission. This policy shall apply to Library funds managed and invested by
the City on behalf of the Library.
Except for funds in certain restricted and special funds, the City may commingle its funds to maximize
investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and
administration. Investment income will be allocated to the various funds based on their respective
participation and in accordance with generally accepted accounting principles.
IV. General Objectives
The primary objectives, in priority order, of investment activities will be:
1. Safety
Safety of principal is the foremost objective of the investment program. Investments will be undertaken
in a manner that seeks to ensure the preservation of capital in the overall portfolio. The goal will be to
mitigate credit risk and interest rate risk.
2. Liquidity
The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be
reasonably anticipated.
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3. Return
The investment portfolio will be designed with the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into account the investment risk constraints of safety
and liquidity needs.
V. Standards of Care
1. Prudence
The standard of prudence to be used by investment officials will be the “prudent person” standard and
will be applied in the context of managing an overall portfolio.
The “prudent person” standard states that,
“Investments will be made with judgment and care, under
circumstances then prevailing, which persons of prudence,
discretion and intelligence exercise in the management of their
own affairs, not for speculation, but for investment, considering
the probable safety of their capital as well as the probable income
to be derived.”
The Finance Director, acting in accordance with written procedures and this Investment Policy and
exercising due diligence, will be relieved of personal liability for a loss, provided deviations from
expectations are reported in a timely fashion and appropriate action is taken to control adverse
developments.
2. Ethics and Conflicts of Interest
In addition to the prohibitions contained in the Public Funds Act, officers and employees involved in the
investment process will refrain from personal business activity that could conflict with the proper
execution of the investment program, or which could impair their ability to make impartial investment
decisions. Employees and investment officials will disclose to the City Manager, Mayor, and Chairperson
of the Finance Committee of the City Council any material financial interests in financial institutions that
conduct business with the City, and they will further disclose any personal financial or investment
positions that could be related to the performance of the City’s portfolio. Employees and officers will
subordinate their personal investment transactions to those of the City particularly with regard to the
timing of purchases and sales. Also, they will refrain from undertaking personal investment transactions
with the same individual with whom business is conducted on behalf of the City.
3. Delegation of Authority and Responsibilities
Authority to manage the investment program, as chief investment officer, is granted to the Finance
Director and is derived from the Public Funds Act. The Finance Director or designee, under the delegation
of the City Council, will establish written procedures and internal controls for the operation of the
investment program that are consistent with this Investment Policy.
VI. Authorized Financial Institutions, Depositories
1. Authorized Financial Institutions, Depositories
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The City will select one financial institution to serve as its primary depository per a Request for Proposal
(RFP) process approximately every five years and approved by City Council. Additionally, a list will be
maintained of financial institutions and depositories authorized to provide depository services to the City.
The City may deposit funds under the FDIC coverage amount in any financial institution the deposits of
which are insured by the FDIC.
2. Broker/dealers
A list will be maintained of approved security broker/dealers selected by conducting a process of due
diligence and approved by the City Council.
All broker/dealers that desire to become qualified for investment transactions with the City must supply
the following, at a minimum:
Audited financial statements
Proof of FINRA registration
Proof of state registration
Completed broker/dealer questionnaire
Certification of having read, understood, and agreeing to, and having appropriate safeguards to
ensure compliance with, the City’s Investment Policy
Evidence of adequate insurance coverage
Also, broker/dealers will be selected based upon their overall experience with Illinois agencies and the
Public Funds Act.
Selection of financial institutions and broker/dealers authorized to engage in transactions with the City
will be solely at the City’s discretion.
A periodic review of the financial condition and registration of all qualified financial institutions,
depositories, and broker/dealers will be conducted by the Finance Director.
3. Investment Advisers
Lake Forest may engage the services of one or more investment advisers to assist in the management of
the City’s portfolio in a manner consistent with this Investment Policy. Such advisers may or may not be
granted discretion to purchase and sell investment securities in accordance with this investment Policy.
Such advisers must be registered under the Investment Advisers Act of 1940 or with the appropriate
banking regulators if a subsidiary of a bank.
4. Competitive Transactions
The Finance Director will attempt to obtain competitive bid information on all deposits made or
investments purchased.
For investment securities purchased on the secondary market, competitive bids can be executed through
a bidding process involving at least three separate broker/dealers or financial institutions or through the
use of a nationally recognized trading platform. For the purchase of securities for which there is no readily
available competitive offering on the same specific issue, then the Finance Director will document
quotations for comparable or alternative securities. When purchasing original issue securities, no
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competitive offerings will be required as all dealers in the selling group offer those securities as the same
original issue price.
Investment advisers will be engaged through a competitive procurement process, such as a Request for
Qualifications (RFQ) or RFP. If the City hires an investment adviser to provide investment management
services, the adviser must provide documentation of competitive pricing execution on each transaction.
The investment adviser will retain documentation and provide the documentation upon request.
VII. Suitable and Authorized Investments
Consistent with the GFOA Policy Statement on State and Local Laws Concerning Investment
Practices, the following investments will be permitted by this Investment Policy and are those defined by
Illinois State Statutes.
If additional types of securities are approved for investment by public funds by state statute, they will not
be eligible for investment by the City until this Investment Policy has been amended and the amended
version adopted by the City Council.
Bonds, notes, certificates of indebtedness, treasury bills, or other securities that are
guaranteed by the full faith and credit of the United States of America;
Bonds, notes, debentures, or other similar obligations of U. S. Government, its agencies, or
government sponsored enterprises (GSEs);
Interest bearing bonds of any county, township, city, incorporated town, municipal
corporation, or school district, and the bonds shall be registered in the name of the
municipality or held under a custodial agreement at a bank, provided the bonds will be rated
at the time of purchase within the three highest general classifications established by a
nationally recognized statistical rating organization (NRSRO);
Interest-bearing savings accounts, interest-bearing certificates of deposit, interest-bearing
deposits, or any other investments constituting direct obligations of any bank as defined by
the Illinois Banking Act (205 ILCS 5/1 et seq.), provided, however, that such investments may
be made only in banks that are insured by the Federal Deposit Insurance Corporation;
Certificate of Deposit Account Registry Service (CDARS) certificates of deposit or Insured Cash
Sweep (ICS) service1
Commercial Paper Corporate Obligations - issuer must be a United States corporation with
more than $500 million in assets, rating must be within the highest tier (e.g., A-1, P-1, F-1, D-
1 or higher) by two NRSROs, obligations must mature not later than three (3) years from the
1 CDARS is a placement service provided by Promontory Network in which a member institution uses the CDARS Network to
place funds into CDs or other depository products issued by banks that are members of the CDARS Network. The placements
occur in increments below the standard Federal Deposit Insurance Corporation (“FDIC”) insurance coverage maximum, allowing
for coverage of principal and interest. The Insured Cash Sweep (ICS) works similarly placing funds in demand or money market
accounts or both.
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date of purchase and such purchases cannot exceed 10% of the corporation’s outstanding
obligations, and such purchases cannot exceed one-third of funds;
Money Market Mutual Funds - registered under the Investment Company Act of 1940 (15
U.S.C.A. § 80a-1 et seq.), provided the portfolio is limited to bonds, notes, certificates,
treasury bills, or other security that are guaranteed by the full faith and credit of the federal
government as to principal and interest;
Short term discount obligations of the Federal National Mortgage Association (established by
or under the National Housing Act (1201 U.S.C. 1701 et seq.)), or in shares or other forms of
securities legally issuable by savings banks or savings and loan associations incorporated
under the laws of Illinois or any other State or under the laws of the United States, provided,
however, that the shares or investment certificates of such savings banks or savings and loan
associations are insured by the Federal Deposit Insurance Corporation;
Dividend-bearing share accounts, share certificates accounts, or class of share accounts of a
credit union chartered under the laws of the State of Illinois or the laws of the United States;
provided, however, the principal office of the credit unions must be located within the State
of Illinois; and, provided further, that such investments may be made only in those credit
unions the accounts of which are insured by applicable law;
Illinois Funds2
Illinois Metropolitan Investment Fund (IMET) – (1) 1-3 year Fund and (2) Convenience Fund3
Public Treasurers’ Investment Pool created under Section 17 of the State Treasurer Act,
pursuant to the Public Fund Investment Act 30 ILCS 235/2 – Section 2(e)
Repurchase agreements of government securities having the meaning set out in the
Government Securities Act of 1986 (15 U.S.C.A. § 780-5) subject to the provisions of that Act
and the regulations issued thereunder, provided, however, that such government securities,
unless registered or inscribed in the name of the City, will be purchased through banks or
trust companies authorized to do business in the State of Illinois; and such other repurchase
agreements as are authorized in subsection (h) of Section 2 of the Public Funds Investment
Act (30 ILCS 235/2). Repurchase agreements may be executed only with approved financial
institutions or broker/dealers meeting the City’s established standards, which will include
mutual execution of a Master Repurchase Agreement adopted by the City.
IMPORTANT NOTE: If the credit rating of a security is subsequently downgraded below the minimum
rating level for a new investment of that security, the Finance Director will evaluate the downgrade on a
case-by-case basis in order to determine if the security should be held or sold. The Finance Director will
apply the general objectives of safety, liquidity, and return to make the decision.
VIII. Collateralization of Deposits
2 The Public Treasurer’s Investment Pool created under Section 17 of the State Treasurer Act (15 ILCS 505/17).
3 The IMET Convenience Fund is a short-term money market instrument collateralized via FDIC Insurance, the FHLB Letter of
Credit Program, and government securities at 110% on bank deposits.
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It is the policy of the City to require that deposits in excess of Federal Deposit Insurance Corporation
(FDIC), National Credit Union Administration (NCUA) and Security Investor Protection Corporation (SIPC)
insurable limits, in a single financial institution, be secured by some form of collateral.
To accomplish this, every pledge of collateral will be documented by an approved written security and
pledge agreement, executed by the financial institution contemporaneously with the acquisition of the
pledged collateral by the financial institution, approved by the board of directors of the financial
institution or its loan committee as reflected in the minutes of said board or committee, and continually
kept as an official record of the financial institution.
Collateral can be held at the following locations:
i. A Federal Reserve Bank or its branch office
ii. A custodial facility - generally in a trust department through book- entry at
the Federal Reserve, unless physical securities are involved
iii. An escrow agent of the pledging institution
To the extent that there are funds in excess of FDIC, NCUA and/or SIPC insurance protection, eligible
collateral instruments and collateral ratios (market value divided by deposited funds in excess of FDIC,
NCUA and/or SIPC) are as follows:
Treasuries 110%
Agencies 110%
Government Sponsored Enterprises (GSEs) 110%
State of Illinois obligations 110%
Lake Forest City General Obligation bonds 110%
The ratio of market value of collateral to the amount of funds secured will be reviewed on a monthly basis
and additional collateral will be requested when the ratio declines below the level required.
Substitution or exchange of collateral securities held in safekeeping will not be done without prior written
notice of the City at least 10 days prior to any proposed substitutions and provided that the market value
of the replacement securities is equal to or greater than the market value of the securities being replaced.
The City must pre-approve all substitution and exchanges of securities. At the City’s discretion and in a
form acceptable to the City Attorney, the City may enter into an alternate written agreement related to
the assignment, substitution or exchange of collateral securities.
Letters of credit issued by a Federal Home Loan Bank will also be acceptable as collateral.
IX. Safekeeping and Custody
1. Delivery vs. Payment
All trades of marketable securities will be executed (cleared and settled) on a delivery-vs.-payment (DVP)
basis to ensure that securities are deposited in the City’s safekeeping institution prior to the release of
funds. Cash accounts may be established only if they meet the following safeguards:
SIPC insured,
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Securities account is through an independent third party safe-keeping agent/custodian that is
separate from the facilitating broker/dealer,
All securities are held in book entry form, meaning they are tracked and recorded electronically
by the DTC, with the City listed as the ultimate beneficiary,
Securities purchased are delivered to the securities account, on the settlement date, regardless
of whether there is enough cash available to cover the purchase in order to avoid failed trades,
and
All cash positions and securities positions are held separate from the third party custodian’s assets
and in the name of the City at all times.
2. Third-Party Safekeeping
Securities will be held by an independent third-party safekeeping institution selected by the City. To
accomplish this, the securities can be held at the following locations:
i. A Federal Reserve Bank or its branch office
ii. A custodial facility - generally in a trust department through book-entry
at the Federal Reserve, unless physical securities are involved.
iii. An escrow agent of the pledging institution.
Safekeeping will be documented by an approved written agreement. This may be in the form of a
safekeeping agreement, trust agreement, escrow agreement, or custody agreement. All agreements
will be approved by the City Attorney.
X. Internal Controls
The Finance Director is responsible for establishing and maintaining an internal control structure designed
to ensure that the assets of the City are protected from loss, theft or misuse. Specifics for the internal
controls will be documented in an investment procedures manual that will be reviewed and updated
periodically by the Finance Director.
Procedures should include references to: safekeeping, delivery-vs.-payment, investment accounting,
repurchase agreements, wire transfer agreements, and collateral/depository agreements. No person may
engage in an investment transaction except as provided under the terms of this Investment Policy and the
procedures established by the Finance Director. The Finance Director will be responsible for all
transactions undertaken and will establish a system of controls to regulate the activities of subordinate
staff.
The internal control structure will be designed to provide reasonable assurance that these objectives are
met. The concept of reasonable assurance recognizes that the cost of a control should not exceed the
benefits likely to be derived and the valuation of costs and benefits requires estimates and judgments by
management. The internal controls will address the following points at a minimum:
Control of collusion
Separation of transaction authority from accounting and recordkeeping
Custodial safekeeping
Avoidance of physical delivery securities
Clear delegation of authority to subordinate staff members
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Written confirmation of transactions for investments and wire transfers
Dual authorizations of wire transfers
Staff training and
Review, maintenance and monitoring of security procedures both manual and automated
XI. Investment Parameters
1. Mitigating credit risk in the portfolio
Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived
change in the ability of the issuer to repay its debt. Lake Forest will mitigate credit risk by adopting the
following:
limiting investments to avoid overconcentration in securities from a specific issuer or business
sector (excluding U.S. Treasury securities),
allowing no financial institution to hold more than 35% of the City’s investments, maturing
over one year, exclusive of local government investment pools or U.S. Treasury securities held
in safekeeping. Diversification of investments with maturities of less than a year will be at the
discretion of the Finance Director based upon bids.
limiting investment in securities that have higher credit risks,
limiting commercial paper obligations of corporations to no more than 10% of the City’s
investment portfolio, and
investing in securities with varying maturities.
The core of investments is limited to relatively low risk securities in anticipation of earning a fair return
relative to the risk being assumed. Securities will not be sold prior to maturity with the following
exceptions:
A security with declining credit may be sold early to minimize loss of principal.
A security swap would improve the quality, yield, or target duration in the portfolio.
Liquidity needs of the portfolio require that the security be sold.
2. Mitigating market risk in the portfolio
Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest
rates. The City recognizes that, over time, longer-term portfolios have the potential to achieve higher
returns. On the other hand, longer-term portfolios have higher volatility of return. The City will mitigate
market risk by providing adequate liquidity for short-term cash needs, and by making longer-term
investments only with funds that are not needed for current cash flow purposes.
Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio
should be continuously invested in readily available funds such as local government investment pools,
money market funds, or overnight repurchase agreements or other money market instruments to ensure
that appropriate liquidity is maintained to meet ongoing obligations. To the extent possible, Lake Forest
will attempt to match its investments with anticipated cash flow requirements. Unless matched to a
specific cash flow, the City will not directly invest in securities maturing more than two years from the
date of purchase.
Core funds, comprised of reserve and other funds with longer-term investment horizons, may be invested
in securities exceeding two (2) years if the maturity of such investments are made to coincide as nearly as
practicable with the expected use of funds.
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Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely
of securities with active secondary or resale markets.
3. Local Considerations
Lake Forest will maintain investment accounts in the financial institutions located within the city of Lake
Forest whenever possible and not precluded by other standards of this Policy.
XII. Performance Standards/ Evaluation
The investment portfolio will be managed in accordance with the parameters specified within this
Policy. The portfolio should obtain a market average rate of return during a market/economic
environment of stable interest rates. Portfolio performance will be compared against an appropriate
benchmark/s as identified in the investment procedures manual.
XIII. Reporting/ Disclosure
The Finance Director will prepare an investment report at least quarterly, including a management
summary that provides an analysis of the status of the current investment portfolio and transactions made
over the last quarter. This management summary will be prepared in a manner which will allow the City
to ascertain whether investment activities during the reporting period have conformed to the Investment
Policy. The report should be provided to the City Council Finance Committee. The report will include the
following:
Listing of individual securities held at the end of the reporting period.
Realized and unrealized gains or losses appreciation or depreciation by listing the cost and
market value of securities over one-year duration that are not intended to be held until
maturity.
Average weighted yield to maturity of portfolio on investments as compared to applicable
benchmark.
Listing of investment by maturity date.
Percentage of the total portfolio which each type of investment represents
XIV. Approval of Investment Policy
This Investment Policy will be reviewed on an annual basis by the Finance Director and any modifications
made must be approved by the City Council. If no modifications are made, the Investment Policy will be
annotated to include the date of the review.
Approved: February 6, 2017 Draft revisions – October 21, 2019
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INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE DEPARTMENT OF HEALTHCARE AND FAMILY SERVICES
AND
The City of Lake Forest
2020-20-___
The Illinois Department of Healthcare and Family Services (HFS or the Department) and The City of Lake
forest (CLF), pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., hereby enter into
this Intergovernmental Agreement (Agreement) in connection with enhance rates for ambulance
services. HFS and (CLF) are collectively referred to herein as “Parties” or individua lly as a “Party.”
ARTICLE I
INTRODUCTION
1.01 Background. Article XII of the Illinois Public Aid Code authorizes the Illinois Department of
Healthcare and Family Services to make use of, aid and co -operate with State and local governmental
agencies and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. provides for cooperation
between units of government. Provider operates a Fire Department (Provider) that is enrolled in the
Medical Assistance Program that provides covered ambulance services to individuals eligible for benefits
under the Medical Programs; the costs of providing the services described above is not covered by the
fee schedule pursuant to which the Department and Managed Care Organizations (MCOs) pay for such
services.
1.02 Purpose. In order to provide greater cost coverage to Provider through enhanced rates for
services, the Parties enter into this Intergovernmental Agreement.
1.03 Definitions
(a) Covered Ambulance Services means all ambulance services reimbursable under the Illinois
Medicaid state plan a nd provided to beneficiaries of Medical Programs.
(b) Effective Federal Match Rate means the weighted average of the Federal Medical Assistance
Percentage (FMAP) for Illinois non-Affordable Care Act (ACA) enrollees and the enhanced FMAP
for ACA expansion population based on the percentage of specified covered services to the
different populations.
(c) Fee-for-service or FFS means the services under Medical Programs reimbursed to providers
directly by the Department and not through an MCO.
(d) Managed Care Program means services under the Medical Programs for which the Department
pays a capitated payment to MCOs to cover the cost of covered medical services.
(e) Managed Care Organization (MCO) means an entity under contract with the Department
receiving capitated payments and at risk for providing reimbursement for enrollees.
(f) Medical Programs means programs administered by the Department under the Illinois Public Aid
Code (305 ILCS 5/5 et seq.), the Children’s Health Insurance Program Act (215 ILCS 106/1 et seq.)
and the Covering All Kids Health Insurance Act (215 ILCS 170/1 et seq.).
(g) Participating Municipal Ambulance Provider means an ambulance provider owned by a
municipal corporation that has executed an Intergovernmental Agreement with the Department
with terms substantially identical to this Agreement.
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INTERGOVERNMENTAL AGREEMENT
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(h) Specified Covered Ambulance Services means emergency and non-emergency Basic Life Support
and Advanced Life Support trips and does not include mileage or oxygen.
ARTICLE II
INTERGOVERNMENTAL TRANSFER
2.01 Provider will transfer on a periodic basis to the Department an amount equal to 50% of the total
enhanced rates paid to Provider by the Department and all MCOs for the period.
2.02 For FFS payments, the Department will send a monthly invoice to Provider for the higher FFS
payments described in Article III.
2.03 For MCO payments, the transfer of 50% of the supplemental payment described in Article III
shall be made within 14 days after the receipt of enhanced payments from the MCO.
ARTICLE III
ENHANCED RATES FOR SERVICES
3.01 Expenditures. The Department shall pay or cause MCOs to pay enhanced rates to Provider for
specified covered ambulance services pursuant to this Article III in addition to payments made at the
Department’s published fee schedule.
3.02 The enhanced rate will be determined as follows:
a. The Department will establish classes of similar Participating Municipal Ambulance
Providers.
b. For each provider in the class, the Department will calculate an amount as follows using
data from each provider’s most recent cost report:
i. Provider’s total costs for covered ambulance services will be calculated based on
submittal of the Department’s approved cost report.
ii. Total fee schedule payments received for covered ambulance services by Provider will
be subtracted from costs to determine the cost coverage gap.
iii. The cost coverage gap will be divided by the number of Specified Covered Ambulance
Services to determine a per service add-on payment
3.03 For FFS claims, the Department will add the calculated add-on amount to Provider’s rate on the
FFS fee schedule and the enhanced rate will be paid with the original claim.
3.04 On a quarterly basis, using encounter data of paid claims from each MCO in the Managed Care
Program received by the Department during the quarter, the Department will identify the number of
Specified Covered Ambulance Services provided to each MCO’s enrollees by Provider multiplied by the
uniform add-on fee and cause each MCO to pay provider the amount so calculated.
3.05 If mutually agreed upon by the Department and all Participating Municipal Ambulance
Providers, the payment of enhanced rates may be moved from a quarterly basis to a monthly basis.
ARTICLE IV
TERM
4.01 Term. This Agreement shall commence October 1, 2019, or as soon as federal approval is
received for the Directed Payments required by this Agreement and shall continue until otherwise
terminated by the Parties.
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INTERGOVERNMENTAL AGREEMENT
Page 3 of 4
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ARTICLE V
TERMINATION
5.01 Termination on Notice. This Agreement may be terminated by either Party for any or no reason
upon thirty (30) days’ prior written notice to the other Party.
5.02 Termination for Cause. In the event either Party breaches this Agreement and fails to cure such
breach within ten (10) days ’ written notice thereof from the non-breaching Party, the non-breaching
Party may terminate this Agreement upon written notice to the breaching Party.
5.03 Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and
subject to the availability of sufficient funds. The Department may terminate or suspend this
Agreement, in whole or in part, without advance notice and without penalty or further payment being
required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made
available to the Department by the State or the Federal funding source, (ii) the Governor or the
Department reserves funds, or (iii) the Governor or the Department determines that funds will not or
may not be available for payment. The Department shall provide notice, in writing, to Provider of any
such funding failure and its election to terminate or suspend this Agreement as soon a s practicable. Any
suspension or termination pursuant to this Section will be effective upon the date of the written notice
unless otherwise indicated.
ARTICLE VI
MISCELLANEOUS
6.01 Renewal. This Agreement may be renewed for additional periods by mutual consent of the
Parties, expressed in writing and signed by the Parties.
6.02 Amendments. This Agreement may be modified or amended at any time during its term by
mutual consent of the Parties, expressed in writing and signed by the Parties.
6.03 Applicable Law and Severability. This Agreement shall be governed in all respects by the laws of
the State of Illinois. If any provision of this Agreement shall be held or deemed to be or shall in fact be
inoperative or unenforceable as applied in any particular case in any jurisdiction o r jurisdictions or in all
cases because it conflicts with any other provision or provisions hereof or any constitution, statute,
ordinance, rule of law or public policy, or for any reason, such circumstance shall not have the effect of
rendering any other provision or provisions contained herein invalid, inoperative or unenforceable to
any extent whatsoever. The invalidity of any one or more phrases, sentences, clauses, or sections
contained in this Agreement shall not affect the remaining portions of this Agreement or any part
thereof. In the event that this Agreement is determined to be invalid by a court of competent
jurisdiction, it shall be terminated immediately.
6.04 Records Retention. The Parties shall maintain for a minimum of six (6) years from the later of
the date of final payment under this Agreement, or the expiration of this Agreement, adequate books,
records and supporting documents to comply with the Illinois State Records Act. If an audit, litigation or
other action involving the records is begun before the end of the six-year period, the records shall be
retained until all issues arising out of the action are resolved.
37
INTERGOVERNMENTAL AGREEMENT
Page 4 of 4
4
6.05 No Personal Liability. No member, official, director, employee or agent of either Party shall be
individually or personally liable in connection with this Agreement.
6.06 Assignment; Binding Effect. This Agreement, or any portion thereof, shall not be assigned by any
of the Parties without the prior written consent of the other Parties. This Agreement shall inure to the
benefit of and shall be binding upon the Parties and their respective successors and permitted assigns.
6.07 Precedence. In the event there is a conflict between this Agreement and any of the exhibits
hereto, this Agreement shall control. In the event there is a conflict between this Agreement and
relevant statute(s) or Administrative Rule(s), the relevant statute(s) or rule(s) shall control.
6.08 Entire Agreement. This Agreement constitutes the entire agreement between the Parties; no
promises, terms, or conditions not recited, incorporated or referenced herein, including prior
agreements or oral discussions, shall be binding upon either Party.
6.09 Notices. All written notices, requests and communications may be made by electronic mail to
the e-mail addresses set forth below.
To HFS: Mary.Doran@illinois.gov
Kiran.Mehta@illinois.gov
To: The City of Lake Forest
Siebertp@cityoflakeforest.com
Nixonj@cityoflakeforest.com
6.10 Headings. Section and other headings contained in this Agreement are for reference purposes
only and are not intended to describe, interpret, define or limit the scope, extent or intent of this
Agreement or any provision hereof.
6.11 Counterparts. This Agreement may be executed in one or more counterparts, each of which
shall be considered to be one and the same agreement, binding on all Parties hereto, notwithstanding
that all Parties are not signatories to the same counterpart. Duplicated signatures, signatures
transmitted via facsimile, or signatures contained in a Portable Document Format (PDF) document shall
be deemed original for all purposes.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by their duly
authorized representatives.
The City of Lake Forest ILLINIOIS DEPARTMENT OF HEALTHCARE AND
FAMILY SERVICES
__________________________________ ___________________________________
George A. Pandaleon Theresa Eagleson
Mayor Director
Date: ________________ Date: ________________
38
MEDICAL TRANSPORTATION SERVICES COST REPORT
1. DEFINITIONS
Adjustment - Entry to adjust expenses.
Eligible Ground Emergency Medical Transportation (GEMT) Entity - Entity that is eligible to
receive supplemental reimbursement under this supplement because it meets all of the following
requirements continuously during the claiming period:
• Provides Medical T ransportation services to recipients.
• Is enrolled as an Illinois Medicaid provider during the period being claimed.
• Is owned or operated by an eligible governmental entity, to include the state, city, county,
and fire protection district.
Medical Transportation Service (MTS) - Transportation to secure medical examinations and
treatment for an individual in compliance with HFS rules and Handbook for Transportation Providers
Reclassification of Expense - Entry that transfers costs from one cost center or schedule to
another.
Service Period – Fiscal year (July 1 through June 30).
Shift - Standard period of time assigned for a complete cycle of work, as set by each eligible
GEMT entity.
2. REPORT SUBMISSION
1. Each eligible GEMT entity must submit a fully completed Centers for Medicare and
Medicaid Services (CMS) cost report to the Department of Healthcare and Family
Services (HFS) no later than five months after the last day of the fiscal year.
2. Each eligible GEMT entity must maintain fiscal and statistical records for the service
period covered by the cost report. All records must be accurate and sufficiently detailed
to substantiate the cost report data. Public emergency medical transportation entities
must retain all necessary records for a minimum of three years after the end of the
quarter in which the cost reports were submitted to HFS. If an audit is in progress, all
records relevant to the audit must be retained until completed, or the final resolution of
all audit exceptions, deferrals, and disallowances.
3. Public emergency medical transportation entities must maintain a copy of the signed
and electronic version of the cost report and all supporting documentation following the
review and acceptance of the cost report. HFS may contact GEMT entities individually
to schedule audits.
39
3. REPORTING REQUIREMENTS
Public emergency medical transportation entities must comply with the following reporting
requirements:
• Public emergency medical transportation entities must exclude administrative costs
incurred for reimbursing HFS’s administration costs from this cost report.
All costs must be reported in accordance with all of the following:
1. The Attached cost report and these instructions
2. Medicare cost reimbursement principles specified in 42 Code of Federal Regulations (CFR),
Part 413, and Section 1861 of the Social Security Act (42 USC, Section 1395x).
3. Centers for Medicare and Medicaid Services Provider Reimbursement Manual (CMS Pub.
15-1), incorporated by reference and available at https://www.cms.gov/Regulations-and-
Guidance/Guidance/Manuals/Paper-Based -Manuals-
Items/CMS021929.html?DLPage=1&DLEntries=10&DLFilter=15-
1&DLSort=0&DLSortDir=ascending.
4. Reported costs that do not comply with the principles specified in these provisions
are subject to review by HFS and will be adjusted accordingly.
5. Allowable costs specified in OMB Circular A-87, incorporated by reference, and
available at http://www.whitehouse.gov/omb/circulars_a087_2004/.
4. COMPLETING THE REPORT
General Information and Certification Certifies the EMT Claim Packet
Schedule 1 Schedule of Total Expense
Schedule 2 Medical Transportation Services (MTS) Expense
Schedule 3 Non-Medical Expense Transportation Services
Schedule 4 Allocation of Capital Related and Salaries & Benefits Expense
Schedule 5 Allocation General of Administration and (A&G)
Schedule 6 Reclassifications of Expenses
Schedule 7 Adjustments to Expenses
Schedule 8 Revenues
Schedule 9 Final Settlement
Schedule 10 Notes
GENERAL INFORMATION AND CERTIFICATION
Public emergency medical transportation entities must complete items 1-27. An officer or
administrator must sign the certification statement on the original report in a PDF version.
Both a PDF and an EXCEL version must be submitted to the email address indicated.
Cost reports that are not accepted by the required filing deadline due to improper completion
will be rejected.
40
SCHEDULE 1 – TOTAL EXPENSE
No input is necessary on this schedule to reflect all allowable costs incurred. All numbers will auto-
calculate from other schedules.
SCHEDULE 2 – MEDICAL TRANSPORTATION SERVICES EXPENSE
Enter total unallocated direct expenses incurred from providing 100% MTS during each shift. Do not
enter expenses for multiple activities (i.e. “shared” services) as 100% MTS. These expenses must be
allocated on Schedule 4. For staff that responds to both MTS transports and non-MTS transports
activities (i.e. firefighters), salary and fringe benefit expenses for that staff must be reported in Schedule
4 as allocated costs.
Column 1 Enter all costs 100% associated with MTS.
Column 2 No input necessary, information will populate from Schedule 4.
Column 3 No input necessary, information will populate from Schedule 6.
Column 4 No input necessary, information will populate from Schedule 7.
Column 5 No input necessary, information will auto-calculate.
SCHEDULE 3 - NON-MEDICAL TRANSPORTATION SERVICES EXPENSE
Column 1 Enter all costs 100% associated with non-MTS.
Column 2 No input necessary, information will flow from Schedule 4.
Column 3 No input necessary, information will flow from Schedule 6.
Column 4 No input necessary, information will flow from Schedule 7.
Column 5 No input necessary, information will auto-calculate.
SCHEDULE 4 - ALLOCATION OF CAPITAL RELATED AND SALARIES & BENEFITS
Column 1 Enter all capital related, salary and benefit costs that are not directly assigned to MTS and
non-MTS services.
Column 2 No input necessary, information will populate from Schedule 6.
Column 3 No input necessary, information will populate from Schedule 7.
Column 4-6 No input necessary, information will auto-calculate.
At the bottom on Schedule 4, identify the appropriate hours spent that pertain to MTS services and non
MTS services in the yellow highlighted boxes.
SCHEDULE 5 - ALLOCATION OF ADMINISTRATIVE AND GENERAL
Column 1 Enter all administrative and general costs that are not directly assigned to MTS and non-MTS
services.
Column 2 No input necessary, information will flow from Schedule 6.
Column 3 No input necessary, information will flow from Schedule 7.
Column 4-6 No input necessary, information will auto-calculate.
41
SCHEDULE 6 - RECLASSIFICATIONS
Public emergency medical transportation entities must reclassify an expense when it has been improperly
classified, and include an explanation for each reclassification in the column labeled “Explanation of Entry.”
Column 1: Enter sequential lettering system to identify individual reclassifications (i.e. A. B. C…)
Column 2 Enter cost center this is increasing.
Column 3 Enter line number of schedule the increase pertains to.
Column 4 Enter schedule number the increase pertains to.
Column 5 Enter the amount of increase.
Column 6 Enter cost center that is decreasing.
Column 7 Enter line number of schedule the decrease pertains to.
Column 8 Enter schedule number the decrease pertains to.
Column 9 Enter the amount of decrease.
The increased total must equal the decreased total at the bottom of this schedule.
SCHEDULE 7 - ADJUSTMENTS
Enter in Schedule 7.
SCHEDULE 8 - REVENUES / FUNDING SOURCES:
AREA A
Column 1 Enter Illinois Medicaid FFS revenue type. Column 2-5 Enter dollar amount for revenue
received.
Column 6 No input necessary, information will auto-calculate.
AREA B
Column 1 Enter other Illinois Medicaid revenue type. Column 2-5 Enter dollar amount for revenue
received.
Column 6 No input necessary, information will auto-calculate.
AREA C
Column 1 Enter total revenue (i.e. Illinois Medicaid payments (FFS and MCO), tax revenue, grants,
etc.) received and list the funding source.
Column 2 Enter revenue amount if it is MTS specific.
Column 3 Enter revenue amount if it is non-MTS specific.
Column 4 No input necessary, information will auto-calculate.
42
SCHEDULE 9 - FINAL SETTLEMENT
Row 1 No input necessary, cost of MTS will auto-calculate from Schedule 2.
Row 2 Indicate if the indirect cost factor was based on MTS.
Row 3 If the answer for Row 2 above was NO, enter the base costs for calculating the indirect cost.
Row 4 Enter the indirect cost factor. In most cases, when an indirect cost factor is being applied,
there should be no A&G cost allocated.
Row 5 No input necessary, information will auto-calculate.
Row 6 No input necessary, information will auto-calculate.
Row 7 No input necessary, information will auto-calculate.
Row 8 Enter the total number of MTS for the reporting period; by quarter where applicable.
Row 9 No input necessary, the average cost per medical transport will auto-calculate.
Row 10 No input necessary, FFS transports will auto-calculate for the corresponding quarter.
Row 11 No input necessary, total costs of Illinois Medicaid emergency medical transports will auto-
calculate.
Row 12 No input necessary, Illinois Medicaid revenue will auto-calculate for the corresponding
quarters. Note: The amount will be a negative value.
Row 13 No input necessary, net cost of services for the corresponding quarter will auto-calculate.
Row 14 No input necessary, federal financial participation reduction will auto-calculate for the
corresponding quarter.
Row 15 No input necessary, net amount due to the GEMT Entity will auto-calculate.
SCHEDULE 10 - NOTES
Identify any contracting arrangements for expenditures reported on Schedules 1-5, the statistical basis for
allocation on Schedules 4 and 5, and reasons for any schedules left blank.
5. FILING DEADLINE
1. HFS may approve an extension of the filing deadline when a GEMT entity’s operations are
significantly or adversely affected due to extraordinary circumstances, which the GEMT
entity has no control over, such as, flood or fire. Public emergency medical transportation
entities must submit a written request for an extension including a detailed explanation of
the circumstances supporting the need for additional time postmarked within the five months
after the last day of the applicable fiscal year.
2. ELECTRONIC SUBMISSION OF ANNUAL COST REPORTS – email the signed Adobe PDF™
version, the Excel™ version, and any supporting documentation when using an Indirect Cost
Factor on Schedule 9 to an email address to HFS.GEMT@illinois.gov.
43
ILLINOIS FIRE CHIEFS ASSOCIATION
Dedicated to excellence in the Fire Service
__________________________________
Post Office Box 7 ▪ Skokie, Illinois 60076-0007
Phone (847) 966-0732 ▪ 1-800-662-0732 ▪ FAX (847) 966- 0782
Website: www: Illinoisfirechiefs.org
October 4, 2019
As many of our members are aware, the IFCA has been pursuing a program for supplemental
Medicaid payments commonly known as GEMT (Ground Emergency Medical Transportation). The
final details will not be available until the approval of the State Plan Amendment that was recently
submitted to the Centers for Medicare and Medicaid Services for approval. We believe that plan will
be approved before the end of 2019. This is a very important program that will generate millions
of Federal dollars for Illinois Fire Departments and Districts.
Here are some of the details:
●To be eligible to receive funding your organization must meet the following criteria:
●Submit to Medicaid for the cost of transportation to a recognized facility (hospital)
under a National Provider Identifier (NPI) registered to a public provider
(Municipality or District)
●Be considered an “obligated provider” of emergency response and transportation to
a hospital. This means that you are required by law or statute to respond, treat
and transport
●Annually complete a detailed cost report that delineates your cost of service EMS per
response on a Department of Health and Family Services (HFS) approved form
●Execute an Intergovernmental Agreement (IGA) with the State of Illinois HFS
●Maintain a completed cost report and IGA on file with HFS
●The distribution process
●Based on cost reports filed, HFS will take the cost per trip and subtract out the
weighted average fee schedule reimbursement to develop a uniform per trip
supplemental payment. For Departments/Districts (FDs) in a region, HFS will
calculate and average cost per trip
●The weighted average fee schedule reimbursement will use the regional fee
schedule for the four codes for emergency and non-emergency BLS and ALS
●FDs will submit to Medicaid through your normal billing process
●For Fee-for-Service (FFS) claims, this add-on amount will be added to the HFS fee
schedule rate so that FDs are paid the full amount as claims are processed
●MCO claims will be initially paid at their current fee schedule rates
▪On a quarterly basis, HFS will identify in MCO encounter claims (encounter
claims are claims paid by MCOs to the FDs)
▪HFS will count all paid claims to participating FDs and multiply the
supplemental add-on amount by the number of claims to calculate how
much is owed to each FD
▪A supplemental capitation payment will be sent to each MCO with
instructions on how much is owed to each FD
▪MCOs will forward these payments to FDs within a short time of receipt
●Following receipt of these supplemental payments from the MCOs, FDs will receive
an invoice from HFS for 50% of the amount they received froml the MCOs plus 50%
of the supplemental amount paid in fee-for-service claims
●The invoiced amount must be remitted back to the State in accordance with the
previously submitted IGA
44
A calculation example follows. Please note these dollar amounts are used as an example and not
indicative of actual experience. THIS IS JUST AN EXAMPLE
The average cost per trip for a given region is $2000.
The average standard Medicaid fee schedule will pay $500
For fee for service claims the FD will receive the full $2000
For MCO claims the FD will initially receive the weighted fee $500.
These claims will be reviewed quarterly and the FD will then receive an additional $1500
HFS will invoice the FD for $750.00 for each Medicaid claim (both FFS and MCO)
The net gain to the FD will be $750.00 for this trip
It must be noted that this is a voluntary program, there is no requirement to participate.
Below is important information on the current timeline.
●For FDs that submitted cost reports prior to October 1 and a signed IGA by November 1,
HFS will adjust their fee-for-service rate for dates of service October 1 and after.
o In this case, the first supplemental MCO Directed Payment cannot be sent until
federal approval of the HFS plan for the Directed Payments. We expect this to
happen late in the fourth quarter of calendar 2019.
●For FDs that submit a cost report and IGA in October (PRIOR TO NOVEMBER 1st), they will
begin receiving supplemental payments effective January 2020 for both fee-for-service and
MCO claims
o Again, the first supplemental MCO Directed Payment cannot be sent until federal
approval of our plan for the Directed Payments.
●Departments that do not have a cost report and IGA submitted in October will not be
eligible to join the program until 2021. The Deadline for submitting cost reports and IGAs
for 2021 participation will be October 1, 2021
As noted above, this program has not yet received Federal approval, the information above is the
best available and represents what was submitted to CMS. Without Federal approval, the actual
cost report form is not yet available. The IFCA also strongly recommends that interested
Departments and Districts work very closely with their billing agency to complete the required cost
report.
Historically, these programs have been subject to stringent audits by Medicaid and participating
agencies should be prepared for this likelihood.
More information will be available as the program proceeds through the Federal approval process.
Updates have been posted to the Illinois Fire Chiefs Association website under the Legislative
section https://www.illinoisfirechiefs.org/legislation/GEMT/.
Additionally, HFS is hosting a conference call on Monday October 7, 2019 at 9:00am to address
questions about the cost report. The call in information is:
Phone Number: 888-494-4032
Passcode: 2949284410
The main contact will be Jim Parker, with assistance from Randy Hulskotter from the Medicaid
office.
45
Revised 10.14.2019
FIRST AMENDMENT TO RESTATED AGREEMENT
RELATING TO THE GORTON PROPERTY
THIS FIRST AMENDMENT is made as of the ___ day of _____________, 2019, by
and between THE CITY OF LAKE FOREST, an Illinois charter and home rule municipal
corporation (the “City”), and the GORTON COMMUNITY CENTER, an Illinois not-for -
profit corporation (“GCC”);
W I T N E S SE T H:
WHEREAS, the City is the owner of certain real property at the site of the former
Gorton School located at 400 East Illinois Road in Lake Forest, Illinois (“Property”); and
WHEREAS, the Property is improved with a building operated as a community center
for the purposes of promoting activities of public interest and bringing together organizations for
the benefit and enjoyment of the entire Lake Forest community; and
WHEREAS, GCC is a not-for -profit entity with its own board of directors; and
WHEREAS, on July 1, 2013, the City and GCC entered into that certain Restated
Agreement Relating to the Gorton Property (“Agreement”) to fully define their respective roles
and responsibilities to each other and with respect to the Property, including the terms and
conditions for the development, use, operation, and management of the Property; and
WHEREAS, the Agreement allows the City to appoint a varying number of me mbers to
the GCC board of directors and requires GCC to annually budget a certain amount of funds for
the upkeep, maintenance, repair, and replacement of building systems; and
WHEREAS, the City and GCC now desire to amend the Agreement to, among other
things, a) modify the number of City-appointed directors on the GCC board of directors and b)
describe the required sharing of GCC’s financial information with the City, as more fully set
forth in this First Amendment;
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual
covenants and agreements set forth below and other good and valuable consideration, the
sufficiency of which the parties hereto acknowledge, the parties hereby agree to amend the
Agreement as follows:
Section 1 . Recitals. The foregoing recitals are material to this First Amendment and
are incorporated therein as if fully set forth in this Section 1.
Section 2 . Amendment to Subsection 10.C. Subsection C, entitled “Budget Review
and Approval,” of Section 10, entitled “Finances,” is hereby amended as follows (additions
shown in bold and underline ; deletions shown struck-through):
“C. Budget Review and Approval.
1. Amendment to GCC’s By-Laws . As soon as practical after
the signing of the First Amendment this Agreement, GCC agrees to
amend its by-laws (the “GCC By-Laws”) to provide that the City shall
46
Revised 10.14.2019
have the right to appoint the greater of five or one third three of the GCC
board of directors (“GCC Board”) (which members appointed by the City
shall hereinafter be referred to as the “City GCC Board Members”). The
City GCC Board Members shall serve two three -year terms, which terms
may be renewed in the discretion of the City Council for one additional
three -year term. The City GCC Board Member Position Description is
attached as Exhibit E. The GCC By-Laws shall also be amended to
provide continue to provide for a sub -committee, known as the “Finance
and Operations Sub-Committee,” which shall be comprised of the City
GCC Board Members, the GCC Chairperson, and the GCC Treasurer. The
GCC By-Laws shall further provide that: (a) the Finance and Operations
Sub -Committee shall i) oversee the preparation of the annual operating
and capital budgets and audit; ii) review monthly GCC financial
statements and review periodically GCC’s accounting and cash
management policies; iii) oversee GCC’s strategies relating to
operations, staffing, building maintenance and repair, space rental,
general programming, and theater programming; and iv) oversee and
review a long-range financial plan for GCC; perform all duties and
responsibilities currently performed by the City’s Gorton Community
Center Commission; (b) the City GCC Board Members shall be full voting
membe rs of the GCC Board; (c) a City GCC Board Member shall serve
as the chairman of the Finance and Operations Sub-Committee and the
chair shall be a member of the GCC Executive Committee; and (d) the
City Manager shall be a non-voting participant of the GCC Board. The
GCC shall submit the foregoing amendment of the GCC By-Laws to the
City Manager for review and written approval, and, following such
approval, the GCC shall not further amend the GCC By-Laws in any way
that alters, directly or indirectly, the amendments set forth in this Section
10.C.1.”
2. Gorton Commission City Director Appointment .
Following the approval adoption of the amendments to the GCC By-
Laws as set forth in Section 10.C.l of this Agreement, the
Membership Committee, with the approval of the City Manager, shall
realign the GCC Board to result in its having three City GCC Board
Members (from among those that are currently City Directors or
newly appointed City Directors). City shall promptly take action to
dissolve the City's Gorton Community Center Commission and to
appoint the City GCC Board Members. The initial City GCC Board
Members may have a term of less than two years for purposes of
establishing an appointment date that coincides with the term of the
Mayor of the City.
3. Annual Budget.
a. On an annual basis, the Finance and Operations Sub -
Committee and the GCC Executive Director (who shall report
47
Revised 10.14.2019
to the GCC Board) shall submit to the City Manager and
Finance Chair of the City Council for review and
recommendation to the City Council approval, the GCC's
annual budget and plans for the use of and programming at
the Property (the “Annual Budget and Plan”). The Annual
Budget and Plan shall set forth, inter alia, fees and charges
for the use and occupancy of the Property, as well as
projected additional revenues and expenditures, and
identification of specific programs and occupants (to the extent
known) of various spaces within the Property. The Annual
Budget and Plan shall also include at least the "Minimum
Annual GCC Maintenance Investment" (as hereinafter defined).
In addition, the Annual Budget and Plan shall include a five -
year financial forecast.
b. In connection with the City's review of the Annual Budget
and Plan, the Parties shall review the capital needs of the
Building for a five -year period, capital budgets of GCC and
the City, the maintenance contracts of the GCC, as well as
any adjustments that may be appropriate to the "Listing of
Infrastructure Replacement Responsibilities" (as hereinafter
defined). Nothing in this Section 10 precludes the GCC from
seeking contributions from the City for any significant
Building infrastructure costs that the GCC has incurred or
anticipates incurring as part of the Annual Budget and Plan
process.
c. Following such review (which may include interim comments
with suggested revisions to the Annual Budget and Plan), the
City shall submit its recommendation for approval, approval
with modification, or rejection of the Annual Budget and Plan
to the full City Council. The City Council shall have the right
to approve, approve subject to modifications, or reject the
Annual Budget and Plan.
d. The GCC shall only be authorized to use and occupy the
Property in accordance with an approved Annual Budget and
Plan. In the event that the City Council does not approve an
Annual Budget and Plan as presented by the GCC, the GCC
shall only be authorized to Operate and occupy the Property
in accordance with the Annual Budget and Plan last approved
by the City Council [subject to rate adjustments not
exceeding the change in the Consumer Price Index as defined
in 35 ILCS 200/18-185 (the “CPI”) since the Effective Date of
this Agreement].
48
Revised 10.14.2019
e. The Finance and Operations Sub -Committee shall from time -
to-time establish guidelines for the GCC regarding the
contents of such Annual Budget and Plan, including a
timetable for its submission to and review by the City, which
guidelines shall be subject to the approval of the City
Manager.”
Section 3 . Amendment to Section 10.D.1.b., GCC Maintenance Obligations .
Subparagraph b of Paragraph 1, entitled “GCC’s Responsibilities,” of Subsection D, entitled
“Upkeep, Maintenance, Repair and Replacement,” of Section 10, entitled “Finances,” is hereby
amended as follows (additions shown in bold and underline ; deletions shown struck-through):
“b. With respect to the upkeep, maintenance, repair, and replacement of the
HVAC, elevator, electrical, plumbing, and fire suppression and alarm
systems (but not replacement of lighting and plumbing fixtures) in the
Building and any accessory buildings and structures on the Property
(collectively, the “GCC Maintenance Obligations”), GCC shall be
required to include in its Annual Budget and Plan sufficient funding
to satisfy the GCC Maintenance Obligations each year. In any year in
which GCC’s endowment falls below $2,000,000.00. GCC shall be
required to include in its Annual Budget and Plan at least $25,000.00 per
in that year, which amount must be maintained each year until the
GCC’s Endowment again reaches $2,000,000.00. shall be reviewed and
adjusted during every even-numbered anniversary year of this Agreement
by mutual agreement of the Parties; provided that, if the Parties cannot
mutually agree to an adjusted amount, then the annual amount shall be
adjusted to reflect the change in the CPI since the Effective Date of this
Agreement (the “Minimum Annual GCC Maintenance Investment”). To
the extent GCC does not expend the approved maintenance funding the
Minimum Annual GCC Maintenance Investment to satisfy the GCC
Maintenance Obligations in any fiscal year, such remaining amount of the
Minimum Annual GCC Maintenance Investment shall be placed in a
separate account (the “GCC Maintenance Reserve”), which GCC
Maintenance Reserve (plus any interest earned thereon) shall be used only
for satisfying GCC Maintenance Obligations. If, in any year, the cost of
the GCC Maintenance Obligations exceeds the Minimum Annual GCC
Maintenance Investment (or such greater maintenance funding amount
that may be included in the approved Annual Budget and Plan), then
GCC shall use such moneys that are available in the GCC Maintenance
Reserve to undertake any necessary GCC Maintenance Obligations.
To the extent the GCC undertakes repair work on the Property for which
the City receives proceeds under an applicable insurance policy or similar
coverage, the City shall reimburse the GCC for its actual repair costs, but
in no event more than the insurance proceeds that the City has actually
received. Any such reimbursement amounts shall be deposited in the GCC
Maintenance Reserve if it is in place per the preceding paragraph.
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Revised 10.14.2019
Notwithstanding the GCC’s obligations pursuant to this Section 10.D.1,
the GCC shall not be required to undertake any GCC Maintenance
Obligations in excess of the amounts set forth in the approved Annual
Budget and Plan (which shall not be less than the Minimum Annual GCC
Maintenance Investment) and amounts available in the GCC Maintenance
Reserve.”
Section 4 . Amendment to Section 23.N, Exhibits. Subsection N, entitled “Exhibits,”
of Section 23, entitled “General,” is hereby amended as follows (additions shown in bold and
underline ; deletions shown struck-through):
“N. Exhibits A through D E, attached hereto are, by this reference,
incorporated in and made a part of this Agreement. In the event of a conflict
between an exhibit and the text of this Agreement, the text of this Agreement
shall control.”
Section 5 . Remaining Provisions. The terms and provisions of the Agreement not
specifically modified by this Amendment shall remain in full force and effect and shall not be
construed to have been modified, waived, discharged or otherwise altered by this Amendment.
IN WITNESS WHEREOF, the City and GCC have executed this Amendment as of the
date first above written.
GORTON COMMUNITY CENTER, an
Illinois not-for -profit corporation
ATTEST: By: ______________________
______________________ Its: ______________________
THE CITY OF LAKE FOREST, an Illinois
municipal corporation
ATTEST: By: ______________________
______________________ Its: ______________________
50
Revised 10.14.2019
Exhibit E
City GCC Board Member Position Description
A Gorton Community Center (sometimes abbreviated “GCC”) City of Lake Forest (“City”)
Director (also referred to as a “City GCC Board Member”) is appointed to the Gorton Board
of Directors by the City Mayor with the concurrence of the City Council for a term of three
years and up to two terms.
City GCC Board Members
A City GCC Board Member shall be a full voting member of the GCC Board of Directors, the
Finance Committee and such other committees as appointed to by the Board President.
A City GCC Board Member is expected to:
a. Devote special attention to the interests of the City in maintaining a viable and
financially sound institution that operates for the benefit of the City and neighbo ring
communities.
b. Participate in Gorton’s finance and operations strategies to include:
1. oversee the preparation of the annual operating and capital budgets and audit;
2. review monthly Gorton’s financial statements and review periodically
Gorton’s accounting and cash management policies;
3. oversee Gorton’s strategies relating to operations, staffing, building maintenance
and repair, space rental, general programming, and theater programming; and
4. oversee and review a long-range financial plan for Gorton.
c. Bring to the attention of the GCC Board any matters related to the governance of the
Gorton Community Center that may be detrimental to the City. If the City GCC
Board Member feels that GCC Board action on the matter (whether action on the
matter is taken or not taken) is insufficient, the City GCC Board Member shall bring
the matter to the attention of the Finance Committee Chair of the City Council.
City GCC Board Members Qualifications
Qualifications for a City GCC Board Member should include:
• Strong communic ation skills
• Knowledge of finance and organization management
• No conflicts of interest with GCC operations
And may include:
• Experience serving on other non-profit boards or City boards and commissions
• Non-profit management experience
• Specialized knowledge of GCC services and operational requirements
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CHAPTER 40: GOVERNMENTAL ETHICS
GENERAL PROVISIONS
40.01 Policy and Purpose
40.02 Definitions
40.03 Disclosure of Confidential Information
40.04 Impartiality at Hearings
40.05 Special Treatment of Others
40.06 Private Use of Public Property or Services
40.07 Annual Disclosure Statements
40.08 Reporting
CONFLICTS OF INTEREST
40.10 Statutory Conflicts of Interest
40.11 Local Conflicts of Interest
GIFT BAN
40.20 Gifts Prohibited
40.21 Exceptions
40.22 Disposition of Gifts
PROHIBITED POLITICAL ACTIVITIES
40.30 Political Activities Prohibited
40.31 Exclusions
40.32 What is a Prohibited Political Activity?
ADMINISTRATION AND ENFORCEMENT
40.40 Ethics Officer
40.41 Ethics Commission
40.42 Interpretation
40.43 Penalty
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GENERAL PROVISIONS
§ 40.01 POLICY AND PURPOSE.
(A) It is essential to the proper operation of the city that (1) public offices be independent and
impartial; (2) governmental decisions and policy be made through proper channels and in
accordance with the Illinois Open Meetings Act, 5 ILCS 120, and other statutes and laws
governing conduct by public offices; (3) public office not be used for private gain; and (4) there
be public confidence in the integrity of government. Public officers and employees must serve
the city in a fiduciary capacity and must not bestow special consideration on any person merely
because of that person’s relationship to the officer or employee. The city’s goals are impaired
whenever there is a conflict between the private interests of a city officer or employee and his
or7 her public duties. As a result, the public interest requires that the law protect against conflicts
of interest and establish appropriate ethical standards regarding the conduct of city officers and
employees in situations where conflicts exist, as well as in situations where conflicts might
develop.
(B) It is also essential to the proper operation of the city that those best qualified be
encouraged to serve the city. Accordingly, legal safeguards against conflicts of interest must be
designed so that they do not unnecessarily or unreasonably impede the recruitment and retention
by the city of those individuals who are best qualified to serve it. Therefore, the right of each
officer and employee to privacy in his or her financial affairs must not be limited beyond that
disclosure necessary to ensure the integrity of the city. Moreover, because an essential principle
underlying the staffing of the city is that its officers and employees should not be denied the
opportunity that is available to all other citizens to acquire and retain private economic and other
interests and to engage in political activities, those opportunities should not be restricted unless
conflicts with the responsibility of the officers and employees to the public cannot be avoided.
(C) It is the policy and purpose of this chapter to implement these objectives of protecting the
integrity of the city and of facilitating the recruitment and retention of qualified personnel by
prescribing essential restrictions against conflicts of interest in city government without creating
unnecessary barriers to public service and by establishing a Code of Ethics for officers and
employees of the city.
(D) The policies set forth in this chapter are not intended to govern every circumstance, and
officers and employees are expected to exercise good judgment and to avoid situations or
circumstances that may create an appearance of impropriety. This becomes particularly
important where there is a business relationship, close personal friendship, or family relationship.
§ 40.02 DEFINITIONS.
For the purpose of this chapter, the following definitions apply:
CAMPAIGN FOR ELECTIVE OFFICE. Any activity in furtherance of an effort to
influence the selection, nomination, election, or appointment of any individual to any
federal, state, or local public office, or office in a political organization, but does not
include activities:
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(1) Relating to the support or opposition of any executive, legislative, or
administrative action, as those terms are defined in § 2 of the Lobbyist Registration Act,
25 ILCS 170/2;
(2) Relating to collective bargaining, as defined in § 3 of the Illinois Public Labor
Relations Act, 5 ILCS 315/3; or
(3) That are otherwise in furtherance of the person’s official duties. (See 5 ILCS
430/1-5)
CANDIDATE. Any individual who has filed nominating papers or petitions for
nomination or election to an elected office, or who has been appointed to fill a vacancy in
nomination, and who remains eligible for placement on the ballot at either a general
primary election or general election. (See 5 ILCS 430/1-5)
COMPENSATED TIME. Any time worked by or credited to an employee that counts
toward any minimum work time requirement imposed as a condition of his or her
employment but, for purposes of this chapter, does not include any designated holidays,
vacation periods, personal time, compensatory time off, or any period when the employee
is on a leave of absence. With respect to employees whose hours are not fixed,
compensated time includes any period of time when the employee is on the premises
under the control of the employer and any other time when the employee is executing his
or her official duties, regardless of location. (See 5 ILCS 430/1-5)
COMPENSATORY TIME OFF. Any authorized time off earned by or awarded to an
employee to compensate in whole or in part for time worked in excess of the minimum
work time required of that employee as a condition of his or her employment. (See 5
ILCS 430/1-5)
COMPENSATION. Any money, thing of value, or other pecuniary benefit received, or
to be received, in return for, or as reimbursement for, services rendered or to be rendered.
CONTRIBUTION. As defined in 10 ILCS 5/9-1.4 of the Illinois Election Code. (See 5
ILCS 430/1-5)
EMPLOYEE. Any person employed by the city full -time, part-time, or pursuant to a
contract and whose employment duties are subject to the direction and control of the city
with regard to the material details of how the work is to be performed. (See 5 ILCS
430/1-5)
FINANCIAL INTEREST. A certain, definable, pecuniary, and personal economic
interest, whether in the officer’s or employee’s own name or the name of any other
person from which the officer or employee is entitled to receive any financial benefit as a
result of any contract, business, or other transaction which is, or which is known to
become, the subject of an official act or action by or with the city.
GIFT. Any gratuity, discount, entertainment, hospitality, loan, forbearance or other
tangible or intangible item having monetary value including, but not limited to, cash,
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food and drink, and honoraria for speaking engagements related to or attributable to
government employment or the official position of an officer or employee. (See 5 ILCS
430/1-5)
INTER-OFFICE GIFT. Any gift given to an officer or employee of the city from a
member, officer, appointee or employee of any state agency, as defined in the State
Officials and Employees Ethics Act, federal agency, or unit of local government or
school district. (See 5 ILCS 430/10-15)
INTRA-OFFICE GIFT. Any gift given to an officer or employee of the city from
another officer or employee of the city. (See 5 ILCS 430/10-15)
LEAVE OF ABSENCE. Any period during which an employee does not receive:
(1) Compensation for employment;
(2) Service credit towards pension benefits; and
(3) Health insurance benefits paid for by the city. (See 5 ILCS 430/1-5)
OFFICER. All appointed and elected individuals of the city, regardless of whether the
individual is compensated.
PERSON. Any individual, entity, corporation, proprietorship, partnership, limited
liability company, firm, association, trade union, trust, estate, or group, whether or not
operated for profit.
POLITICAL ORGANIZATION. A party, committee, association, fund or other
organization (whether or not incorporated) that is required to file a statement of
organization with the State Board of Elections or a county clerk under § 9 -3 of the
Election Code, 10 ILCS 5/9-3, but only with regard to those activities that require filing
with the State Board of Elections or a county clerk. (See 5 ILCS 430/1-5)
PROHIBITED POLITICAL ACTIVITY. See §§ 40.30-40.32 of this chapter.
PROHIBITED SOURCE. Any person who:
(1) Is seeking action by the city or by an officer or employee of the city in
connection with city business;
(2) Does business or seeks to do business with the city or with an officer or
employee of the city;
(3) Conducts activities regulated by the city or by an officer or employee of the city;
(4) Has interests that may be substantially affected by the performance or non-
performance of the official duties of the city or an officer or employee of the city;
(5) Is registered or required to be registered with the Secretary of State under the
Lobbyist Registration Act, being 25 ILCS 170, except that an entity does not become a
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prohibited source merely because a registered lobbyist is one of its members or serves on
its board of directors; or
(6) Is an agent of, a spouse of, or a relative living with a “prohibited source.” (See 5
ILCS 430/1-5)
RELATIVE. A spouse, domestic partner, civil union partner, parent, sibling, child,
grandparent, or grandchild, or spouse, domestic partner, or civil union partner of any
parent, sibling, child, grandparent, or grandchild of the officer or employee.
§ 40.03 DISCLOSURE OF CONFIDENTIAL INFORMATION.
(A) No officer or employee shall disclose confidential information concerning the property,
government, or affairs of the city except when that disclosure is made in connection with the
officer’s or employee’s official duties or with proper legal authorization.
(B) No officer or employee shall use confidential information concerning the property,
government, or affairs of the city to advance the interest of the officer or employee or the
officer’s or employee’s relatives.
§ 40.04 IMPARTIALITY AT HEARINGS.
Members of a city board or commission or authorized hearing officers have the affirmative
duty to maintain their neutrality in any public hearing before that board or commission. The chair
of the hearing body or hearing officer has the affirmative duty to report any perceived violation
of this section to the Ethics Officer for review and recommendation to the Ethics Commission
pursuant to § 40.40-40.41 of this chapter.
§ 40.05 SPECIAL TREATMENT OF OTHERS.
No officer or employee shall grant any special consideration, treatment, or advantage to any
person beyond that which is available to every other citizen.
§ 40.06 PRIVATE USE OF PUBLIC PROPERTY OR SERVICES.
No officer or employee shall request or permit the use of city-owned vehicles, equipment,
materials, services, or property for personal convenience or profit except as allowed by
administrative order of the city or as approved by the City Council.
§ 40.07 ANNUAL DISCLOSURE STATEMENTS.
(A) For purpose of this chapter, each elected and appointed officer of the city, as well as each
appointee and employee who is required by 5 ILCS 420/4A-101 to file statement of economic
interest, shall file the required statement with the city as provided in this section.
(B) By May 1 of each year, the statement must be filed by each officer or employee whose
position at that time requires him or her to file, unless the officer or employee has already filed a
statement in that calendar year. The statement shall be a signed photocopy or signed duplicate of
the statement of economic interest as required by 5 ILCS 420/4A-101 that is required to be filed
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with the County Clerk. The statement shall be filed with the City Clerk. If an officer or employee
required to file the statement fails to file by May 1 of any year, the City Clerk shall notify that
officer or employee within seven days after May 1 of the failure to file and the officer or
employee will not be considered in violation of this chapter for failure to file such statement until
the later of seven days after delivery of such notice from the City Clerk or May 15 of any year.
Upon any request to review these statements, the City Clerk will follow the same procedures
followed by the County Clerk and notify the officer or employee filing the statement.
§ 40.08 REPORTING.
Any officer or employee should report any circumstances that may give rise to a violation of
this chapter to the Ethics Officer for review and recommendation to the Ethics Commission
pursuant to §§ 40.40-40.41 of this chapter. No officer or employee who makes a good faith
report of an actual or perceived violation, or of circumstances that may give rise to any such
violation, shall face any discipline or other retaliation as a consequence of making the report.
CONFLICTS OF INTEREST
§ 40.10 STATUTORY CONFLICTS OF INTEREST.
(A) Disqualifying Conflicts of Interest.
(1) No officer or employee shall participate in any official action that would constitute a
conflict of interest under state statute except as expressly authorized by 65 ILCS 5/3.1-55-10 or
50 ILCS 105/01 et seq or in § 40.10(B) of this chapter.
(2) No officer or employee shall have a financial interest in any contract, work, or
business of the city or in the sale of any article whenever the expense, price, or consideration of
the contract, work, business, or sale is paid out of city funds, except as expressly allowed by 65
ILCS 5/3.1-55-10 or 50 ILCS 105/01 et seq. or in § 40.10(B) of this chapter.
(3) No officer or employee shall have a financial interest in the purchase of any city
property except as expressly allowed by 65 ILCS 5/3.1-55-10 or in § 40.10(B) of this chapter.
(4) No officer or employee may take or receive, or offer to take or receive, either directly
or indirectly, any money or other thing of value as a gift or bribe o r means of influencing his or
her vote or action in his or her official character. (See 50 ILCS 105/3(a))
(5) No officer may represent, either as agent or otherwise, any person with respect to any
application or bid for any contract or work in regard to which the officer may be called upon to
vote except as expressly allowed by 50 ILCS 105/01 et seq. or in § 40.10(B).
(B) Exceptions to Disqualifying Conflicts of Interest.
(1) The prohibitions set forth in § 40.10(A) do not apply to an officer or employee
serving on a city advisory board or commission unless the officer’s duties include evaluating,
recommending, approving, or voting to recommend or approve the contract, work, or business,
as set forth in 65 ILCS 5/3.1-55-10(a).
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(2) Notwithstanding the prohibitions set forth in § 40.10 (A), an officer or employee
will not be deemed to have a disqualifying conflict of interest if the city officer or employee is an
employee of a company or an owner of 1% or less in a publicly traded company, or both, and the
officer or employee (a) publicly discloses the officer’s interest; (b) refrains from participating in
the discussion; (c) abstains from voting on the contract; and (d) the contract is approved by a
majority of members currently holding office, as set forth in 65 ILCS 5/3.1-55-10(a).
(3) Notwithstanding the prohibitions set forth in § 40.10 (A), an officer or employee
will not be deemed to have a disqualifying conflict of interest if the officer owns or holds an
interest of 1% or less in mutual fund s in a publicly traded company, as set forth in 65 ILCS
5/3.1-55-10(a).
(4) Notwithstanding the prohibitions set forth in § 40.10 (A), a city council member
may provide materials, merchandise, property, services, or labor to the city in the circumstances
described below in (a), (b), (c), and (d):
(a) If the contract is with a person or business entity in which the city council
member has less than a 7 ½% share in the ownership and (i) the member publicly discloses the
interest before or during deliberations; (ii) the member abstains from voting on the contract, the
contract is approved by majority vote of the members holding office; (iii) the contract is awarded
by sealed bid to the lowest responsible bidder if the contract exceeds $1,500; and (iv) the total
contracts awarded to the same person or business entity in the same fiscal year does not exceed
$25,000, as set forth in 65 ILCS 5/3.1-55-10(b)(1).
(b) If the contract with a person or business entity in which the city council
member has a financial interest does not exceed $2,000 and (i) the member publicly discloses the
interest before or during deliberations; (ii) the member abstains from voting on the contract; (iii)
the contract is approved by majority vote of the members holding office; and (iv) the total
contracts awarded to the same person or business entity in the same fiscal year does not exceed
$4,000, as set forth in 65 ILCS 5/3.1-55-10(b)(2).
(c) If the contract is with a person or business entity in which the city council
member holds less than a 1% ownership interest and (i) the member publicly discloses the
interest before or during deliberations; (ii) the member abstains from voting on the contract; and
(iii) the contract is approved by majority vote of the members holding office, as set forth in 65
ILCS 5/3.1-55-10(b-5).
(d) If the contract is for the procurement of public utility services in which a
city council member is either an officer or employee of the company or holds no more than 7
½% interest, and the utility’s rates are approved by the ICC, as set forth in 65 ILCS 5/3.1-55-
10(c).
(5) Nothing in this section shall preclude the city from entering into a contract with a
financial institution even if a city council member is an officer or employee of the financial
institution or holds less than a 7 ½% ownership interest, so long as (a) the member publicly
discloses interest; (b) the member does not participate in the deliberations; and (c) the member
does not vote on the contract, as set forth in 65 ILCS 5/3.1-55-10(e).
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(6) Notwithstanding the prohibitions set forth in this section, an officer may hold a
position on the board of a not-for -profit corporation that is interested in a contract, work, or
business of the City in either of the following circumstances, as set forth i n 65 ILCS 5/3.1-55-
10(g) and 50 ILCS 105/10(f):
(a) If the officer is appointed by the city council to represent the interests of
the city on a not-for -profit board, then the officer may actively vote on matters involving
that board or the city, at any time, so long as the membership on the board is not a paid
position, except that the officer may be reimbursed for expenses incurred as the result of
membership on the board.
(b) If the officer is not appointed by the city council to the not-for -profit
board, then the officer may continue to serve; however, the officer must abstain from
voting on any matter before the city council that directly involves the not-for -profit
corporation and, for these matters, will not be counted as present for the purposes of a
quorum of the city council.
§ 40.11 LOCAL CONFLICTS OF INTEREST.
In addition to the statutory conflicts of interest that apply under Section 40.10, officers and
employees are also subject to the following local conflicts of interest rules.
(A) For purposes of the local conflicts of interest rules set forth in this Subsection (A), a
“financial interest” of a relative is defined as “a certain, definable, pecuniary, and personal
economic interest from which the relative of the officer or employee is entitled to receive any
financial benefit as a result of any contract, business, or other transaction which is, or which is
known to become, the subject of an official act or action by or with the city.”
(1) An officer or employee whose relative has a financial interest in any contract,
work, or business of the city or in the sale of any article whenever the expense, price, or
consideration of the contract, work, business, or sale is paid out of city funds must disclose on
the record of the board, commission, or committee that performs such official act or to the city
manager, in the case of employees, the nature and extent of the relative’s financial interest and
must refrain from taking any official action on that matter.
(2) An officer or employee whose relative has a financial interest in the purchase of
any city property must disclose on the record of the board, commission, or committee that takes
official action on the purchase or to the city manager, in the case of employees, the nature and
extent of the relative’s financial interest and must refrain from taking any official action on that
matter.
(3) No relative of an officer or employee shall take or receive, or offer to take or
receive, either directly or indirectly, any money or other thing of value as a gift or bribe or means
of influencing the officer’s or employee’s vote or action in his or her official character.
(4) No relative of any officer or employee may represent, either as agent or
otherwise, any person with respect to any application or bid for any contract or work in regard to
which the officer or employee may be called upon to vote unless the officer or employee
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discloses on the record of the board, commission, or committee that performs such official act or
to the city manager, in the case of employees, the nature and extent of the relative’s financial
interest and refrains from taking any official action on that matter.
(B) No officer or employee shall appear on behalf of any person (other than the city itself)
before any city board, commission, or committee of which that officer or employee is a member
unless that officer or employee discloses on the record of the board, commission, or committee
the nature and extent of the officer’s or employee’s financial interest and refrains from taking
any official action on that matter.
GIFT BAN
§ 40.20 GIFTS PROHIBITED.
Except as otherwise provided in § 40.21 below, no officer or employee, or relative living with
an officer or employee, shall intentionally solicit or accept any gift from any prohibited source or
in violation of any federal or state statute, rule, or regulation. No prohibited source shall
intentionally offer or make a gift that violates this chapter. (see 5 ILCS 430/10-10 et seq.)
§ 40.21 EXCEPTIONS.
The restrictions set forth in § 40.20 shall not apply to the following:
(1) Opportunities, benefits and services that are available on the same conditions as for the
general public;
(2) Anything for which the officer or employee pays t he market value or anything not used
and promptly disposed of as provided in § 40.22;
(3) A contribution, as defined in Article 9 of the Illinois Election Code, 10 ILCS 5/9-1 et
seq., that is lawfully made under that Code or under the State Officials and Employees Ethics
Act, or activities associated with a fundraising event in support of a political organization or
candidate;
(4) Educational materials and missions;
(5) Travel expenses for a meeting to discuss city business;
(6) Anything provided by an individual on the basis of a personal relationship unless the
officer or employee has reason to believe that, under the circumstances, the gift was provided
because of the official position or employment of the officer or employee and not because of the
personal relationship. In determining whether a gift is provided on the basis of a personal
relationship, the officer or employee shall consider the circumstances under which the gift was
offered, such as:
(a) The history of the relationship between the individual giving the gift and the recipient
of the gift, including any previous exchange of gifts between those individuals;
(b) Whether to the actual knowledge of the officer or employee the individual who gave
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the gift personally paid for the gift or sought a tax deduction or business reimbursement for the
gift; and
(c) Whether to the actual knowledge of the officer or employee the individual who gave
the gift also at the same time gave the same or similar gifts to other officers or employees.
(7) Food or refreshments not exceeding $75 per person in value on a single calendar day;
provided that the food or refreshments are:
(a) Consumed on the premises from which they were purchased or prepared; or
(b) Purchased ready to eat and delivered by any means.
(8) Food, refreshments, lodging, transportation and other benefits resulting from the outside
business or employment activities (or outside activities that are not connected to the duties of the
officer or employee as an office holder or employee) of the officer or employee, or the spouse of
the officer or employee, if the benefits have not been offered or enhanced because of the official
position or employment of the officer or employee and are customarily provided to others in
similar circumstances.
(9) Intra -office and inter-office gifts;
(10) Bequests, inheritances and other transfers at death; and
(11) Any item or items from any one prohibited source during any calendar year having a
cumulative total value of less than $100.
§ 40.22 DISPOSITION OF GIFTS.
An officer or employee that is a recipient of a gift that is given in violation of this chapter may,
at his or her discretion, return the item to the donor or give the item or an amount equal to its
value to an appropriate charity that is exempt from income taxation under §501(c)(3) of the
Internal Revenue Code of 1986, as now or hereafter amended, renumbered, or succeeded.
PROH IBITED POLITICAL ACTIVITIES
§ 40.30 POLITICAL ACTIVITIES PROHIBITED.
(A) No officer or employee shall intentionally perform any prohibited political activity
during any compensated time. (see 5 ILCS 430/5-15)
(B) No officer or employee shall intentionally use any property or resources of the city in
connection with any prohibited political activity. (see 5 ILCS 430/5-15)
(C) At no time shall any officer or employee intentionally require any other officer or
employee to perform any prohibited political activity:
(1) As part of that employee’s duties;
(2) As a condition of employment; or
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(3) During any compensated time, including compensated time off. (see 5 ILCS
430/5-15)
(D) No officer or employee shall be required at any time to participate in any prohibited
political activity in consideration for that officer or employee being awarded any additional
compensation or any benefit, whether in the form of a salary adjustment, bonus, compensatory
time off, continued employment or otherwise, nor shall any officer or employee be awarded
additional compensation or any benefit in consideration for the officer’s or employee’s
participation in any prohibited political activity. (see 5 ILCS 430/5-15)
§ 40.31 EXCLUSIONS.
Nothing in this section prohibits activities that are otherwise permissible for an officer or
employee to engage in as a part of his or her official or employment duties or activities that are
undertaken by an officer or employee on a voluntary basis as permitted by law. (see 5 ILCS
430/5-15)
§ 40.32 WHAT IS A PROHIBITED POLITICAL ACTIVITY?
For purposes of § 40.30, prohibited political activities include the following:
(1) Preparing for, organizing or participating in any political meeting, political rally,
political demonstration or other political event;
(2) Soliciting contributions, including but not limited to, the purchase of, selling,
distributing or receiving payment for tickets for any political fundraiser, political meeting or
other political event;
(3) Soliciting, planning the solicitation of or preparing any document or report regarding
any thing of value intended as a campaign contribution;
(4) Planning, conducting or participating in a public opinion poll i n connection with a
campaign for elective office or on behalf of a political organization for political purposes or for
or against any referendum question;
(5) Surveying or gathering information from potential or actual voters in an election to
determine probable vote outcome in connection with a campaign for elective office or on behalf
of a political organization for political purposes or for or against any referendum question;
(6) Assisting at the polls on election day on behalf of any po litical organization or candidate
for elective office or for or against any referendum question;
(7) Soliciting votes on behalf of a candidate for elective office or a political organization or
for or against any referendum question or helping in a n effort to get voters to the polls;
(8) Initiating for circulation, preparing, circulating, reviewing or filing any petition on
behalf of a candidate for elective office or for or against any referendum question;
(9) Making contributions o n behalf of any candidate for elective office in that capacity or in
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connection with a campaign for elective office;
(10) Preparing or reviewing responses to candidate questionnaires in connection with a
campaign for elective office or on behalf of a political organization for political purposes;
(11) Distributing, preparing for distribution, or mailing campaign literature, campaign signs
or other campaign material on behalf of any candidate for elective office or for or against any
referendum question;
(12) Campaigning for any elective office or for or against any referendum question;
(13) Managing or working on a campaign for elective office or for or against any
referendum question;
(14) Serving as a delegate, alternate or proxy to a political party convention; and/or
(15) Participating in any recount or challenge to the outcome of any election.
ADMINISTRATION AND ENFORCEMENT
§ 40.40 ETHICS OFFICER.
(A) The City Manager, or his or her designee, shall be designated the Ethics Officer for the
city.
(B) The Ethics Officer’s duties and responsibilities include:
(1) Providing guidance to officers and employees in completing statements of economic
interest before they are filed with the appropriate office;
(2) Providing guidance to officers and employees in the interpretation and implementation
of this chapter and the requirements of state statute; and
(3) Providing guidance to officers and employees in the interpretation and implementation
of other applicable statutes, ordinances, rules or regulations of the city, the state, or the federal
government dealing with ethics, conflicts of interest, interests in contracts, jobs, work, or
materials, or the profits thereof, or services to be performed for or by the city.
§ 40.41 ETHICS COMMISSION.
(A) Establishment. There is hereby established in the city an Ethics Commission, consisting
of the City Council. The Ethics Commission may contract for services to assist in the
performance of its duties.
(B) Powers and Duties.
(1) The Ethics Commission has the following powers and duties:
(a) To adopt rules and procedures to govern the performance of the Commission’s duties
and the exercise of its powers as deemed necessary or appropriate, including the receipt and
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processing of complaints and other information, issuance of subpoenas, exercise of investigatory
powers, and preparation of reports, among other procedures;
(b) The Commission may delegate to a subcommittee of the Commission or to the Audit
Committee its authority to conduct investigations pursuant to this section, and require a report of
the subcommittee’s findings to the full Commission for final action; and
(c) In the event that a member of the Commission is the subject of a claimed violation of
this chapter, that Commissioner must immediately recuse himself or herself from the
investigation and shall take no part in the final action of the Commission regarding the claimed
violati on.
(2) The powers and duties of the Commission are limited to matters clearly within the
purview of this chapter.
(C) Complaint Procedure.
(1) Filing a Complaint. A complaint alleging a violation of this chapter must be filed with
the Ethics Officer or, if the subject of the complaint is the Ethics Office, then with the Mayor.
The complaint must be in writing and signed by the complainant and must include a description
of the circumstances and facts to support any allegations of a violation of this chapter. Upon
receipt of a complaint, the Ethics Officer or the Mayor, as the case may be, must forward the
complaint to the Ethics Commission. A complaint alleging the violation of this chapter must be
filed within two years after the alleged violation.
(2) Notice. Within three business days after the filing of an ethics complaint, the
Commission must notify (a) the respondent that a complaint has been filed and include a copy of
the complaint and (b) the complainant of its receipt of the complaint. These notices must also
include the date, time, and place of the initial meeting of the Commission held pursuant to (C)(3)
below.
(3) Initial Meeting. Within 14 business days after receipt of the complaint, the Commission
shall meet in a closed session at a duly noticed meeting to determine whether the complaint
sufficiently alleges a violation of this chapter and whether there is probable cause to proceed. If
the complaint is deemed to sufficiently allege a violation of this chapter and there is a
determination of probable cause, then the Commission must notify both parties of its
determination and the date, time, and place of the meeting held pursuant to (C)(4) below. If the
Commission determines, in its discretion, that the complaint is insufficient, frivolous, or that
there is no probable cause, then the Commission must notify the parties of its decision to dismiss
the complaint.
(4) Subsequent Meeting if Complaint is Sufficient and there is Probable Cause. Within 30
days of the Commission’s determination that the complaint is sufficient and there is probable
cause, the Commission shall conduct a closed session on the complaint and allow both parties the
opportunity to present testimony and evidence.
(5) Decision. Within two weeks after the conclusion of the meeting held pursuant to (C)(4)
above, the Commission must either:
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(a) Dismiss the complaint; or
(b) Issue a decision finding a violation and, if appropriate, recommending the imposition
of one or more penalties in accordance with § 40.43 of this chapter.
Notice of the Commission’s decision will be sent to the complainant and the respondent.
(6) Impact of Election. If the complaint is filed during the 60 days preceding the date of any
election at which the respondent is a candidate, the Commission shall render its decision within
seven days after the complaint is filed, and during the seven days preceding that election, the
Commission shall tender the decision before the date of the election, if possible.
(D) Appeal. The Ethics Commission’s decision finding a violation is a final administrative
decision subject to judicial review under the Administrative Review Law.
(E) Exemption. The proceedings conducted, and documents generated, under this chapter are
exempt from the provisions of the Open Meetings Act and the Freedom of Information Act,
except as expressly provided.
§ 40.42 INTERPRETATION.
It is the intent of the city that the provisions of this chapter shall be s ubstantially in accordance
with the requirements of state statute. To the extent that state statute is more restrictive than the
requirements of this chapter or other ethics regulations adopted or imposed by the City, the
provisions of state statute shall apply and control. To the extent that the regulations of this
chapter or other ethics regulations adopted or imposed by the City are more restrictive than state
statute, the more restrictive regulation shall apply and control. This chapter does not repeal other
relevant personnel rules or regulations adopted by the city.
It is recognized that no written Code of Ethics of this nature can provide specifically for all
possible contingencies. Any questions regarding the propriety of any transaction or the proper
interpretation of this chapter may be brought to the Ethics Officer for review pursuant to § 40.40
of this chapter.
§ 40.43 PENALTY.
(A) General penalty. Any person violating any provision of this chapter, for which no other
penalty is provided, shall be subject to the general penalty provisions of § 10.99.
(B) Violations of §§ 40.01 through 40.11.
(1) Any person found guilty of knowingly violating any of the provisions of §§ 40.01
through 40.11 shall be punished by a fine as se t forth in the city fee schedule as adopted by §
41.01. All action seeking the imposition of fines only shall be filed as other non-criminal
violations of the city code. Prosecutions for violation of the provisions of §§ 40.01 through 40.11
may be subject to administrative adjudication.
(2) Any contract negotiated, entered into, or performed in violation of any of the
provisions of § 40.10 shall be void as to the city in accordance with applicable statutes.
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(C) Failure to file statement of financial interests. Any person who is required to file a
statement of financial interests pursuant to this chapter or state law and who fails to file such as
provided therein, shall, in addition to any other penalty provided herein, be subject to immediate
ineligibility for, or forfeiture of, office or employment, provided that no forfeiture shall result if a
statement is filed within 30 days after notice of the failure to file.
(D) Gift ban and prohibited political activities. An individual who knowingly violates §§ 40.20
through 40.30 is guilty of a business offense and subject to a fine as set forth in the city fee
schedule as adopted by § 41.01.
(E) Disgorging corporate opportunity. Any officer or employee shall, upon demand of the
city attorney, account for all benefits accruing to such officer or employee as a result of any
violation of the provisions of this chapter. Any officer or employee receiving any such benefits
in violation of any of the provisions of this chapter shall disgorge such benefits, and, in addition
to any other penalty provided herein, shall be subject to a penalty equal to two times the amount
of such benefits. In the event that any such officer or employee refuses to account for benefits
received in violation of any of the provisions of this section, the City Attorney may seek an
accounting in a court of law.
(F) Discipline. The penalties provided in this section do not limit either the power of the City
Council to discipline its own members or the power of any other city department, agency or
commission to otherwise discipline its members or its employees.
(G) Frivolous Complaint. A fine may be imposed against any person who knowingly files a
frivolous ethics complaint alleging a violation of this chapter in accordance with § 41.01.
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October 14, 2019
Mr. Michael Thomas
Director of Public Works
City of Lake Forest
800 North Field Drive
Lake Forest, IL 60045
Subject: City of Lake Forest – Burr Oak Area Storm Sewer Design
Dear Mr. Thomas:
Baxter & Woodman submitted a competitive proposal to the Village for professional engineering
services for the Burr Oak Area Storm Sewer Design on October 11, 2019. This letter of proposal
coincides with the aforementioned proposal and presents Baxter & Woodman’s terms and
conditions to perform the design services presented herein.
Scope of Services
1. PROJECT COORDINATION
a) PROJECT MANAGEMENT - Plan, schedule, and control activities to complete the
Project. These activities include, but are not limited to budget, schedule, and
scope. Submit a monthly status report via email describing tasks completed the
previous month and outlining goals for the subsequent month.
b) PROJECT MEETINGS
Hold a kick-off meeting with staff and the Project team to establish clear lines of
communication, introduce staff to the team members, and establish the Owner’s
detailed needs, objectives, and goals for the Project. The meeting will also be
used to obtain information, plans, atlases, and other data to be supplied by the
Owner, and to set schedules and guidelines for any future design meetings.
Conduct two meetings with staff at times during the design of the Project to
clarify staff wishes, design questions, and/or construction methods. Design
meetings will consist of one preliminary “red” line meeting, where the initial
layout is approved and one meeting at 75 percent completion.
Present the Project at three Public Works/City Council meetings.
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City of Lake Forest 191307.40 Page 2
2. MODELING
a) MODEL UPDATES
Update the hydraulic model with preliminary design data for the storm sewer
improvements to confirm the required storm sewer sizes, elevations, and
number, size and location of inlet structures.
Modify the model and/or the design and analyze the proposed design to verify
it matches the intent of the Project and conforms to the modeling (and vice
versa).
b) LEVEL OF SERVICE ALTERNATIVES - Reassess the improvement
recommendations to determine what additional improvements may be required
to increase the storm sewer level of service – that is, what improvements, and at
what cost, are necessary to protect the flood prone areas for a 25-year or 50-year
storm.
3. DESIGN
a) COLLECT EXISTING FILES - Obtain, review, and evaluate the following
information provided by the Owner for use in design: utility atlases; GIS shape
files surrounding the Project limits; aerial photography; environmental studies;
maintenance and flooding records; drainage studies; hydrologic and hydraulic
information and calculations; and geotechnical data.
b) TOPOGRAPHIC SURVEY
Perform topographic survey of the Project limits of natural and man-made
features in order to develop base sheets for Project plan drawings. State plane
coordinates and NAVD 88 will be used for horizontal and vertical controls.
Develop base sheets of natural and man-made features from topographic survey
data, including creating lists of deficient items for clarification at future site
visits.
It is not anticipated that the topographic survey will require Prevailing Wage for
Survey Worker to be paid to technicians performing the work. In the event it is
determined that the design topographic survey is covered work under the
Illinois Prevailing Wage Act (820 ILCS 130), Baxter & Woodman, Inc. will
negotiate an equitable increase in compensation with the Owner to meet the
requirements of the Act.
c) SITE VISITS FOR DESIGNERS
Conduct site visits to familiarize the designer(s) with the sites, clarify any
discrepancies on the Drawings, and identify the horizontal and vertical
alignment of the storm sewer pipe.
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City of Lake Forest 191307.40 Page 3
Walk the sewer routes with staff to: resolve deficient/questionable items from
the topographic survey; evaluate the condition of existing pavements, drainage
structures, and curb and gutter; confirm the horizontal and vertical alignment
of new sewers; identify areas conducive for contractor staging; identify
parkway features to be protected, and evaluate restoration options.
Prepare guidelines for protection of parkway features/trees, traffic control,
construction staging, and restoration for the Owner’s use in communicating
with residents, and for use during detailed design.
d) UTILITY LOCATES
Complete a Design Stage Request with JULIE, which consists of obtaining names
and phone numbers of utilities located within the work area.
Contact utilities, obtain atlases where available, and provide preliminary plan
sheets to utility companies for their markup and return.
If utility relocates are found to be needed due to conflict with a proposed sewer,
work with utility company engineers to provide information and assista nce as
needed.
e) STRUTURAL ENGINEERING - Complete the structural engineering design of the
required junction chambers (up to three) during the design phase of the project.
f) GEOTECHNICAL INVESTIGATION AND PAVEMENT CORES
Arrange for a geotechnical sub-consultant to make soil borings, collect and
analyze soil samples, determine groundwater levels and prepare a written
report for structural design.
Make pavement cores of the surface and base material for determining the
composition of the existing pavement material within the Project limits.
Perform PID testing on the soil samples and soil analytical testing in general
compliance with the IEPA CCDD requirements. Laboratory testing will be at the
discretion of the environmental professional based on knowledge of the
location of the borings.
If the analytical testing indicates the soils are contaminated, additional testing
and an additional disposal source may be necessary (Composite Non-Hazardous
Non-Special Waste Analytical for landfill disposal if necessary).
Sub-consultant and laboratory services for Geotechnical Investigation and
Pavement Cores are estimated to cost $22,000, which is included in the
not-to-exceed amount.
g) ENGINEER’S OPINION OF PROBABLE COST - Prepare Opinions of Probable
Construction and Total Project Costs (EOPC) for the Project including:
construction cost; contingencies; construction engineering services; and, on the
basis of information furnished by the Owner, allowances for legal services,
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financial consultants, and any administrative services or other costs necessary for
completion of the Project.
h) PEER AND CONSTRUCTABILITY REVIEWS
Conduct QA/QC peer reviews of drawings and specifications.
Utilize Construction Department personnel to provide a review of drawings
and specifications.
Make revisions based upon comments from both engineering and construction
department comments.
i) BIDDING ASSISTANCE
Set bid dates with Owner, create Advertisement for Bids (AFB) and provide AFB
to Owner for publication.
Prepare necessary addenda during solicitation of the construction bids.
4. CONSTRUCTION DOCUMENTS
a) FINAL DESIGN
Review and respond to Preliminary (60%) and Pre -Final (95%) plan sheets
comments.
Finalize the preferred geometric layout and cross section throughout the
Project.
Finalize the ditch, inlet, culvert, and storm sewer design for the proposed
improvements.
b) DESIGN DOCUMENTS FOR BID
Provide detailed computer-aided drafting of design elements and construction
requirements.
Indicate location of all utilities that can be obtained from the best available
records, including utility company atlases and SUE locates.
Create all legends, general notes, and designer instructions to contractors, to
create a final set of construction drawings.
Prepare Design Documents consisting of Drawings showing the general scope,
extent and character of construction work to be furnished and performed by the
Contractor(s) selected by the Owner and Specifications which will be prepared
in conformance with the format of the Construction Specification Institute.
Both Pre-final (95%) and Final (100%) plan sheets and contract documents
submittals are anticipated for this Project.
c) CONTRACT DOCUMENTS - Prepare for review and approval by the Owner and its
legal counsel the forms of Construction Contract Documents consisting of
Advertisement for Bids, Bidder Instructions. Bid Form, Agreement, Performance
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City of Lake Forest 191307.40 Page 5
Bond Form, Payment Bond Form, General Conditions, and Supplementary
Conditions, where appropriate, based upon standard Owner contract documents.
d) BID ADVERTISEMENT
Assist the Owner in solicitation of construction bids from as many qualified
bidders as possible.
Send advertisement to selected prospective bidders.
Answer bidders’ questions during bid period.
e) BID OPENING
Attend bid opening with staff and assist in reviewing and checking of bid
package submittals as required.
Tabulate all bids received and review all bid submittals to verify low bid is
responsive and responsible.
Issue a Letter of Recommendation to Award the construction contract to the
Owner for their action
f) DELIVERABLES
Full sized For Bid Plan Sheets – Two (2) copies
Quarter sized For Bid Plan Sheets – Two (2) copies
Contract Document Book – Two (2) copies
Engineer’s Opinion of Probable Costs
Digital copy of plan sheets, contract documents, and EOPC
Digital copy of CAD files and hydraulic model files
5. PERMITS
a) Submit the design documents to obtain permits from School District 115, City of
Lake Forest, and U.S. Army Corps of Engineers.
b) Submit to FEMA the forms, exhibits, and hydraulic modeling necessary to obtain
a Conditional Letter of Map Revision.
c) Submit a Notice of Intent and the Stormwater Pollution Prevention Plan to the
IEPA for a General NPDES Permit No. ILR10.
d) Submit the Stormwater Pollution Prevention Plans to the SWCD for approval.
e) Apply for an Owner site work permit, building permit, and/or tree removal and
preservation permit, if required.
Schedule
We anticipate receiving notice to proceed on October 22, 2019 and completing the Project by
March 17, 2020.
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City of Lake Forest 191307.40 Page 6
City Responsibilities
Provide Baxter & Woodman with subdivision plans and plats of survey along the project limits,
which will be used to field locate the limits of the existing right-of-way.
Engineering Fee
The Owner shall pay the Engineer for the services performed or furnished, based upon the
Engineer’s standard hourly billing rates for actual work time performed plus reimbursement of
out-of-pocket expenses including travel, which in total will not exceed $189,000.
Thank you for the opportunity to submit our Proposal for this Project. The attached standard
terms and conditions apply to this Proposal. If you find this Proposal acceptable, please sign
and return one copy for our files.
Please contact me if you should have any questions or need additional information.
Sincerely,
BAXTER & WOODMAN, INC.
CONSULTING ENGINEERS
John Ambrose, P.E.
President/CEO
Attachment
CITY OF LAKE FOREST, ILLINOIS
ACCEPTED BY: _________________________________
TITLE: _________________________________
DATE: _________________________________
I:\Crystal Lake\LKFTC\191307-Burr Oak Area Storm\Contracts\Work\191307.40_Proposal_BurrOakAreaStorm.docx
107
STANDARD TERMS AND CONDITIONS
Agreement - These Standard Terms and Conditions, together with the letter proposal, constitute the entire integrated agreement between
the Owner and Baxter & Woodman, Inc. (BW) and take precedence over any other provisions between the Parties. These terms may be
amended, but only if both parties consent in writing.
Owner’s Responsibility – Provide BW with all criteria and full information for the Project. BW will rely, without liability, on the accuracy
and completeness of all information provided by the Owner including its consultants, contractor, specialty contractors, manufacturers,
suppliers and publishers of technical standards without independently verifying that information. The Owner warrants that all known
hazardous materials on or beneath the site have been identified to BW. BW and their consultants shall have no responsibility for the
discovery, presence, handling, removal or disposal of, or exposure of persons to, unidentified or undisclosed hazardous materials unless
this service is set forth in the proposal.
Schedule for Rendering Services - The agreed upon services shall be completed within a reasonable amount of time. If BW is hindered,
delayed or prevented from performing the services as a result of any act or neglect of the Owner or force majeure, BW’s work shall be
extended and the rates and amounts of BW’s compensation shall be equitably adjusted in writing executed by all Parties.
Invoices and Payments - The fees to perform the proposed scope of services constitute BW’s estimate to perform the agreed upon scope
of services. Circumstances may dictate a change in scope, and if this occurs, an equitable adjustment in compensation and time shall be
made by all parties. No service for which added compensation will be charged will be provided without first obtaining writte n
authorization from the Owner. BW invoices shall be due and owing by Owner in accordance with the terms and provisions of the Local
Government Prompt Payment Act.
Opinion of Probable Construction Costs - BW’s opinion of probable construction costs represents its reasonable judgment as a
professional engineer. Owner acknowledges that BW has no control over construction costs of contractor’s methods of determini ng prices,
or over competitive bidding, of market conditions. BW cannot and does not guarantee that proposals, bids, or actual construction costs will
not vary from BW’s opinion of probable construction costs.
Standards of Performance – (1) The standard of care for all services performed or furnished by BW, will be completed with the same
care and skill ordinarily used by professionals practicing under similar circumstances, at the same time and in the same locality on similar
projects. BW makes no guarantees or warranties, express or implied, in connection with its services; (2) BW shall be responsible for the
technical accuracy of its services and documents; (3) BW shall use reasonable care to comply with all applicable laws and regulations and
Owner-mandated standards; (4) BW may employ such sub-consultants as BW deems necessary to assist in the performance or furnishing
of the services, subject to reasonable, timely, and substantive objection by Owner; (5)BW shall not supervise, direct, control, or have
authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, o r
procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or
safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and
performing of its work; (6) BW neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure
to furnish and perform the work in accordance with the contract documents; (7) Engineer is not acting as a municipal advisor as defined
by the Dodd-Frank Act. Engineer shall not provide advice or have any responsibility for municipal financial products or securities. (8) BW
is not responsible for the acts or omissions of any contractor, subcontractor, or supplier, or any of their agents or employees or any other
person at the site or otherwise furnishing or performing any work; (9) Shop drawing and submittal review by BW shall apply to only the
items in the submissions and only for the purpose of assessing if upon installation or incorporation in the Project work they are generally
consistent with the construction documents. Owner agrees that the contractor is solely responsible for the submissions (regardless of the
format in which provided, i.e. hard copy or electronic transmission) and for compliance with the construction documents. Owner further
agrees that BW’s review and action in relation to these submissions shall not constitute the provision of means, methods, techniques ,
sequencing or procedures of construction or extend to safety programs or precautions. BW’s consideration of a component does not
constitute acceptance of the assembled item; (10) BW’s site observation during construction shall be at the times agreed upon in the Project
scope. Through standard, reasonable means, BW will become generally familiar with observable completed work. If BW observes
completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and Owner
for them to address.
Insurance - BW will maintain insurance coverage with the following limits and Certificates of Insurance will be provided to the Owner
upon written request:
Worker’s Compensation: Statutory Limits Excess Umbrella Liability: $5 million per claim and aggregate
General Liability: $1 million per claim Professional Liability: $5 million per claim
$2 million aggregate $5 million aggregate
Automobile Liability: $1 million combined single limit
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BW’s liability under this Agreement, based on any theory of liability or for any cause of action, shall not exceed the total amount of BW’s
contract amount for the project. Any claim against BW arising out of this Agreement may be asserted by the Owner, but only against the
entity and not against BW’s directors, officers, shareholders or employees, none of whom shall bear any liability and may not be subject to
any claim.
Indemnification and Mutual Waiver – (1) To the fullest extent permitted by law, BW shall indemnify and hold harmless the Owner and
its officers and employees from claims, costs, losses, and damages arising out of or relating to the Project, provided that such claim, cost,
loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, including the
loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of BW or its officers, directors, employees,
agents, or consultants; (2) Owner shall indemnify and hold harmless BW and its officers, directors, employees, agents and consultants from
and against any and all claims, costs, loses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys,
and other professionals, and all court, arbitration, or other dispute resolution costs) arising out of or relating to the Project provided that
any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death of to injury or destruction of tangible
property, including the loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of Owner or its
officers, directors, employees, consultants, or others retained by or under contract to the Owner with respect to this Agreement or to the
Project; (3) To the fullest extent permitted by law, Owner and BW waive against each other, and the other’s employees, officers, directors,
insurers, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of,
resulting from, or in any way related to the Project; (4) In the event claims, losses, damages or expenses are caused by the joint or
concurrent negligence of the ENGINEER and OWNER, they shall be borne by each party in proportion to its negligence; (5) The Owner
acknowledges that BW is a business corporation and not a professional service corporation, and further acknowledges that the corporate
entity, as the party to this contract, expressly avoids contracting for individual responsibility of its officers, directors, or employees. The
Owner and BW agree that any claim made by either party arising out of any act of the other party, or any officer, director, or employee of
the other party in the execution or performance of the Agreement, shall be made solely against the other party and not individually or
jointly against such officer, director, or employees.
Termination - Either party may terminate this Agreement upon ten (10) business days’ written notice to the other party in the event of
failure by the other party to perform with the terms of the Agreement through no fault of the terminating party. A condition precedent to
termination shall be an opportunity for the Parties to meet. If this Agreement is terminated, Owner shall receive reproducible copies of
drawings, developed applications and other completed documents. Owner shall be liable for, and promptly pay for all services and
reimbursable expenses rendered to the date of suspension/termination of services.
Use of Documents - BW documents are instruments of service and BW retains ownership and property interest (including copyright and
right of reuse). Client shall not rely on such documents unless in printed form, signed or sealed by BW or its consultant. Electronic format
of BW’s design documents may differ from the printed version and BW bears no liability for errors, omissions or discrepancies. Reuse of
BW’s design documents is prohibited and Client shall defend and indemnify BW from all claims, damages, losses and expenses, including
attorney’s fees, consultant/expert fees, and costs arising out of or resulting from said reuse. BW’s document retention policy will be
followed upon Project closeout, and project documents will be kept for a period of 14 years after Project closeout.
Successors, Assigns, and Beneficiaries – Nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed
by Client or BW to any third party, including any lender, Contractor, Contractor’s subcontractor, supplier, manufacturer, other individual,
entity or public body, or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to this
Agreement are for the sole and exclusive benefit of the Client and BW and not for the benefit (intended, unintended, direct or indirect) of
any other entity or person.
Dispute Resolution - All disputes between the Parties shall first be negotiated between them for a period of thirty (30) days. If unresolved,
disputes shall be then submitted to mediation as a condition precedent to litigation. If mediation is unsuccessful, litigation in the county
where the Project is pending shall be pursued.
Miscellaneous Provisions – (1) This Agreement is to be governed by the law of the state or jurisdiction in which the Project is located.
(2) All notices must be in writing and shall be deemed effectively served upon the other party when sent by certified mail, return receipt
requested; (3) All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive
its completion or termination for any reason; (4) Any provision or part of the Agreement held to be void or unenforceable under any Laws
or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon the Owner and BW,
which agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision
that comes as close to expressing the intention of the stricken provision; (5) A party’s non-enforcement of any provision shall not constitute
a waiver of the provision, nor shall if affect the enforceability of that provision or of the remainder of this Agreement; (6) To the fullest
extent permitted by law, all causes of action arising under this Agreement shall be deemed to have accrued, and all statutory periods of
limitation shall commence, no later than the date of substantial completion, which is the point where the Project can be utilized for the
purposes for which it was intended.
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