CITY COUNCIL 2019/06/17 Agenda
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, June 17, 2019 at 6:30 pm
City Hall Council Chambers
220 E. Deerpath, Lake Forest
Honorable Mayor, George Pandaleon
Prudence R. Beidler, Alderman First Ward James Preschlack, Alderman Third Ward
James E. Morris, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
Motion to Appoint Alderman Newman as Acting Mayor
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
2. COMMENTS BY CITY MANAGER
A. Community Spotlight
- Lake Forest Preservation Foundation
-Tom Gleason, Vice President of Communications and
Awards Chairman
B. ComEd Annual Update
- Calandra Davis, External Affairs Manager
C. Update on Hughes Gateway/North Beach Access Road
- Sally Swarthout, Director of Parks & Recreation and
- Michael Thomas, Director of Public Works
3. COMMITTEE REPORTS
FINANCE COMMITTEE
A. Consideration of the Annual Appropriation Ordinance for FY2020 and
Approval of Rollovers (First Reading)
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Monday, June 17, 2019 City Council Agenda
PRESENTED BY: Elizabeth Holleb, Finance Director (847) 810-3612
PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of the FY2020
appropriation ordinance and rollovers.
BACKGROUND/DISCUSSION: While the annual municipal budget represents the City’s financial
“plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance
is the formal legal mechanism by which the City Council authorizes the actual expenditures of
funds budgeted in the annual budget. It appropriates specific sums of money by object and
purpose of expenditures. State statutes require the passage of an Appropriation Ordinance by
the end of July, which must be filed with the County Clerk within 30 days of approval.
There are some differences between the budget and Appropriation Ordinance. The
Appropriation Ordinance includes the Library, which was not included in the budget approved
at the April 15, 2019 City Council meeting. The Library expenses are approved by the Library
Board. Debt s ervice payments are included in the budget , but are excluded from the
Appropriation Ordinance. The ordinances approving the bond issues serve as the legal
authorization for these annual expenditures.
The Appropriation Ordinance provides for a 10% “contingency” above the budgeted
expenditures. Each separate fund includes an item labeled “contingency” with an
appropriate sum equivalent to 10% of the total funds budgeted. This practice has been
followed for more than thirty years and has worked very efficiently, while still providing for
complete City Council control over budgeted expenditures. It is important to note that the
City Council and City staff follows the adopted budget as its spending guideline, not the
Appropriation Ordinance. Without the contingency, the City Council would have to pass
further modifications to the Appropriation Ordinance to cover any unforeseen expenditures
exceeding the budget.
In order to provide more accurate and efficient accounting and budgeting of City funds, an
annual rollover of funds is required. This eliminates both under and over budgeting of funds in
the new fiscal year. The items on the attached rollover list (page 12) consist of projects that
were appropriated in FY2019 and will not be completed until FY20 20. The list is preliminary at
this stage as FY2019 invoices are still being paid, but will be finalized for final reading in July.
School District 67 does not recognize the Appropriation Ordinance in their budgeting or
auditing standards. However, due to the fact they are a special charter district, their budget
must be included in the City’s Appropriation Ordinance. School District 67 numbers are
estimates and subject to change, but are not available until second and final reading of the
Ordinance.
PROJ ECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council April 15, 2019 Adoption of FY20 Comprehensive Plan
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Monday, June 17, 2019 City Council Agenda
BUDGET/FISCAL IMPACT: The attached Appropriation Ordinance Worksheet (page 14)
demonstrates the reconciliation of the FY2020 Adopted Budget to the Appropriation
Ordinance by fund.
COUNCIL ACTION: Approve first reading of the FY2020 Appropriation Ordinance (page 15) and
the rollovers. A copy of the ordinance is available for review by the public in the City Clerk’s
office. A public hearing will be conducted on July 15, 2019 in conjunction with second reading
of the ordinance.
PUBLIC WORKS COMMITTEE
A. Approval of a Contract with Hey and Associates, Inc. to Provide Engineering Design
Services for the Rosemary Road Ravine Project in an Amount not to Exceed $77,750
PRESENTED BY: Jim Lockefeer, Public Works Management Analyst (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works C ommittee and City staff is requesting
approval of a c ontract with Hey and Associates, Inc. to provide professional engineering
design services for the Rosemary Road Ravine Project in an amount not to exceed $77,750.
BACKGROUND/DISCUSSION: During the summer of 2018, City Water & Sewer Section staff
identified a sinkhole adjacent to the Rosemary Road ravine bridge . The ravine bridge on
Rosemary Road is located just east of Thorne Lane. In further reviewing the area, portions of
t he wall of the brick culvert that crosses under the Rosemary Road bridge have collapsed.
The brick culvert is an older piece of infrastructure. The material that is holding the masonry
together is most likely weakening. Due to a failure of the wall, the ravine slope above the
adjacent storm water culvert has settled causing the sinkhole to form. The ravine slope and
the storm water culvert are in need of repair in order to protect the structural integrity of
Rosemary Road. City staff, the City Attorney’s Office, and Hey and Associates, Inc. have all
jointly met to conduct a preliminary review of the City’s ownership and responsibility in
repairing the project infrastructure. At this point, staff believes that the proposed project
design scope contains all City owned infrastructure. As the design is finalized, City staff, the
City Attorney’s Office, and Hey and Associates, Inc. will again meet to review the necessary
repairs and the responsibility of the City in making the repairs prior to continuing with
construction process.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 6/11/19 Reviewed & Recommended City
Council Approval
BUDGET/FISCAL IMPACT: On September 4, 2018 City Council approved the City Manager to
enter into three year professional service agreements with Bleck Engineering Company, Inc.
and Hey and Associates Inc. for professional public ravine engineering services. The firms
were selected via a public Request for Proposal (RFP) process. The City initiat ed the process in
an effort to improve efficiency and provide consistency on City ravine projects . As part of the
RFP process the selected firms submitted their associated team’s hourly rates. There are two
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Monday, June 17, 2019 City Council Agenda
budgeted ravine projects that City will need professional design services for in FY20; the
Rosemary Road Ravine Project and the Ringwood Road Ravine Project. It is recommended
that each firm is selected to complete one project design. Hey and Associates Inc. has been
selected to complete the Rosemary Road Ravine Project due to Bleck Engineering Company,
Inc. prior experience in conducting a preliminary review of the Ringwood Road Ravine
Project in April of 2018.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Company Name Dollar Amount Bid
Hey and Associates Inc. $77,750
Below is an estimated summary of Project budget:
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Headwall/Culvert/Ravine Capital
Rosemary Ravine Headwall Failure $50,000 $77,750 Y
The amount exceeding budget is proposed to be taken from the Storm: Bluff, Ravine and
Ditch Improvements account.
The original estimated amount for design was estimated at $50,000. This estimate was created
without any preliminary engineering completed. A more detailed analysis revealed that the
scope of the project is larger than what staff had originally anticipated. The *Storm: Bluff,
Ravine, & Ditch Improvements is an annual account for bluff, rav ine and ditch improvements.
Staff is recommending allocating funds from this account to fund the design overage. After
design is complete and if available, staff will proceed in applying for any appropriate grants
for project construction.
COUNCIL ACTION: Approval of a contract with Hey and Associates, Inc. to provide
engineering design services for the Rosemary Road Ravine Project in an amount not to
exceed $77,750.
B. Approval of a Contract with Bleck Engineering Company, Inc. to Provide
Engineering Design Services for the Ringwood Road Ravine Project in an Amount
not to Exceed $44,500
PRESENTED BY: Jim Lockefeer, Public Works Management Analyst (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works C ommittee and City staff is requesting
approval of a c ontract with Bleck Engineering Company, Inc. to provide professional
engineering design services for the Ringwood Road Ravine Project in an amount not to
exceed $44,500.
BACKGROUND/DISCUSSION: During the spring of 2018, City Water & Sewer Section staff
identified a failure of a stone retaining wall on the north side of Ringwood Road, east of
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Monday, June 17, 2019 City Council Agenda
Sheridan Road. The retaining wall supports a stormwater culvert that conveys stormwater
through the Walden ravine. On April 4, 2019, Bleck Engineering inspected the headwall and
the stormwater culvert at the request of the City. Bleck Engineering’s preliminary findings
confirmed that multiple portions of the stone retaining wall has collapsed and that another
section of the wall has developed a vertical crack. A port ion of the failed wall has also
collapsed into the box culvert. The failures have also resulted in a portion of the adjacent
ravine slope sliding. Repairs are needed to re-build th e crushed end of the box culvert, the
failed retaining wall, and to correct the ravine slide that has occurred on the slope. City staff,
the City Attorney’s Office, and Bleck have all jointly met to conduct a preliminary review of
the City’s ownership and responsibility in repairing the project infrastructure. At this point, staff
believes that the proposed project design scope contains all City owned infrastructure. As the
design is finalized, City staff, the City Attorney’s Office, and Bleck will again meet to review
the necessary repairs and the responsibility of the City in making the repairs prior to continuing
with construction process.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 6/11/19 Reviewed & Recommended City
Council Approval
BUDGET/FISCAL IMPACT: On September 4, 2018 City Council approved the City Manager to
enter into three year professional service agreements with Bleck Engineering Company, Inc.
and Hey and Associates Inc. for professional public ravine engineering services. The firms
were selected via a public Request for Proposal (RFP) process. The City initiated the process in
an effort to improve efficiency and provide consistency on City ravine projects . As part of the
RFP process the selected firms submitted their associated team’s hourly rates. There are two
budgeted ravine projects that City will need professional design services for in FY20; the
Rosemary Road Ravine Project and the Ringwood Road Ravine Project. It is recommended
that each firm is selected to complete one project design. Bleck Engineering has been
selected to complete the Ringwood Road Ravine Project due to their prior experience in
conducting a preliminary review of the project in April of 2018.
Has City staff obt ained competitive pricing for proposed goods/services? Yes
Company Name Dollar Amount Bid
Bleck Engineering Company, Inc. $44,500
Below is an estimated summary of Project budget:
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Headwall/Culvert/Ravine Capital
Ringwood Ravine Headwall Washout $45,000 44,500 Y
After design is complete and if available, staff will proceed in applying for any appropriate
grants for project construction.
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Monday, June 17, 2019 City Council Agenda
COUNCIL ACTION: Approval of a contract with Bleck Engineering Company, Inc. to provide
engineering design services for the Ringwood Road Ravine Project in an amount not to
exceed $44,500
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS .
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the June 3, 2019 City Council Meeting Minutes
A copy of the minutes can be found beginning on page 28
COUNCIL ACTION: Approval of the June 3, 2019 City Council M eeting Minutes.
2. Award Multisystem Management Company a Three-year Janitorial Services
Contract Included in the FY 2020 – 2022 Operating Budgets in the Annual Amount of
$226,908.
STAFF CONTACT: Dan Martin, Superintendent of Public Works (810-3561)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff are requesting
approval of the recommendation to award a proposal to the lowest and responsible
respondent, Multisystem Management Company , for the janitorial services contract included
in the FY 2020 – 2022 operating budgets.
BACKGROUND/DISCUSSION: In 2016, the City entered into a three year janitorial services
contract with Aplus Building Services. The current three year (FY 2017 – FY 2019) contract for
janitorial services ends June of 2019.
The janitorial services contract encompasses general janitorial building cleaning tasks at 13
buildings throughout The City of Lake Forest covering all of the core facilities. The agreement
includes varying schedules ranging from once a week at the Water Plant to seven days a
week at the Public Safety Building. Building janitorial services are provided during the evening
hours at all buildings. The contract outlines all of the building cleaning tasks and the
frequency rate each task is required to be completed (daily, weekly, monthly, etc.). The
contract also contains twice a year floor cleaning at each of the 13 buildings.
In May of 2019, City staff initiated a Request for Proposal (RFP) process to obtain proposals for
a new, three year janitorial services contract. On May 4, 2019, an invitation to submit
proposals was published in the Lake County News Sun and on the City’s website. The
invitation explained that firms seeking to submit a proposal would first have to attend a
mandatory pre -proposal meeting/tour of all the 13 City buildings included in the janitorial
service contract. On May 10, 2019, six janitorial firms attended the mandatory pre-proposal
tour. All six firms in attendance at the tour were given the janitorial services contract RFP
package. This package included the contract general conditions, detailed building
information for all of the 13 City buildings, and all the required RFP submittal forms. Firms were
required to submit the required pro posal documentation by May 24, 2019.
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Monday, June 17, 2019 City Council Agenda
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 6/11/19 Reviewed & Recommended City
Council Approval
BUDGET/FISCAL IMPACT: On May 24, 2019, City staff received the following six proposals from
each of the firms that attended the mandatory pre -proposal meeting/tour:
Has City staff obtained competitive pricing for proposed goods/services? Yes
Beginning on page 33 of your packet is the detailed annual contract amounts submitted by
the above firms. There is also a review of the annual budgeted amount for the FY 2020 – 2022
janitorial & floor cleaning contract.
Per the RFP process, on May 31, 2019, The City staffs interview team selected three firms; Eco
Clean Maintenance, Aplus Building System, and Multisystem Management Company , to be
interviewed. Following the interviews, the interview team recommended entering into a
contract with Multisystem Management Company due to following reasons:
• Their organization structure and their management style in managing the City buildings
and their building crews. Multisystem identified a sole supervisor that will be tasked with
monitoring each of the 13 City buildings. The supervisor will be ensuring that each buildings
required daily, weekly, monthly, quarterly, and biannual tasks are completed at the
appropriate frequency and to the City’s satisfaction.
Company
Name
Dollar Amount
Proposal
Three Year Janitorial
Services
Dollar Amount
Proposal
Twice a Year Floor
Cleaning X 3 Years
Total
Dollar Amount
Proposal
Eco Clean
Maintenance $516,060 $21,390 $537,450
Aplus
Building
System
$569,224 $42,600 $611,824
Multisystem
Management
Company
$527,652 $89,490 $617,142
Emeric
Facility
Services
$745,149 $72,384 $817,533
Signature
Cleaning,
Inc.
$1,006,635 $129,852 $1,136,487
The Heiser
Group $1,524,224 $240,018 $1,764,242
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Monday, June 17, 2019 City Council Agenda
• Their approach in meeting with City staff on a regular monthly basis to check in on
building cleaning satisfaction.
• Their overall total cost for the three year janitorial services agreement. As part of the RFP
process firms were required to submit detailed, monthly minimum crew manpower hours
for each of the 13 buildings. These detailed breakouts also included monthly costs
associated with the recorded man power. Staff’s review of these hours and costs were
found to be appropriately allocated demonstrating that Multisystem had a very good
understanding in meeting the City’s contract needs.
• Their floor cleaning pricing of a yearly rate of $29,830 for a twice a year floor cleaning.
Staff estimated that $30,000 was an adequate price to meet the City’s needs for a twice a
year floor cleaning.
• Their references came back very positive. They have municipal contracts with the
Glenbrook High School plus the Villages of Carol Stream, W. Elgin, and Bartlett. The Carol
Stream Police Chief stated “Multisystem is the best cleaning company they have had in 21
years!”
Eco Clean Maintenance was not recommended as the lowest and responsible respondent
due to the extremely low costs associated with their twice a year floor cleaning and their
detailed, monthly minimum crew manpower hours for each of the 13 buildings. Eco Clean
identified t heir yearly rate of $7,130 for a twice a year floor cleaning for both carpeted and
hard surfaces estimated at 125,000 SF. During the interview this pricing was called into
question. Eco Clean explained that they were willing to take a loss on floor cleaning if
awarded the City’s contract. The interview team strongly believed that in taking such a
significant yearly loss, Eco Clean would be unsuccessful in meeting the City’s janitorial needs.
Eco Clean also failed to demonstrate any monthly building crew employee adjustments on a
monthly basis. Staff expected qualified firms to allocate additional manpower during the
winter months at the core facilities used by the public. This is largely due to the impact of
sidewalk and roadway salt on the regular building floor tasks. Eco Clean did not record any
monthly adjustments. Additionally, Aplus Building System was also not recommended as the
lowest and responsible respondent.
Therefore, City staff and the Public Works Committee recommend Multisystem Management
Company as the lowest and responsible respondent.
Below is an estimated summary of Project budget:
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
City Operating Budget
(Multiple Accounts)
$169,982
$226,908 Y
An additional $75,000 has been allocated in the General Fund budget as needed to improve
the service level of the more public facing core facilities. Amounts will be allocated to
individual line items as needed.
COUNCIL ACTION: Award Multisystem Management Company a Three -year janitorial
services contract included in the FY 2020 – 2022 operating budgets in the annual amount of
$226,908.
3. Consideration of Ordinances Approving Recommendations from the Building
Review Board. (First Reading and if Desired by the City Council, Final Approval)
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Monday, June 17, 2019 City Council Agenda
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendations from the Building Review Board are presented to the City Council
for consideration as part of the Omnibus Agenda.
234 W. Westminster – The Building Review Board recommended approval of various alterations to
the previously approved plans for a new single family dwelling. No public comments were
presented on this petition. (Board vote: 6-0, approved)
840 S. Waukegan Road - The Building Review Board recommended approval of replacement
monument signs for Forest Square to increase visibility and awareness of the businesses located
there. No public comments were presented on this petition. (Board vote: 6-0, approved)
810 S. Waukegan Road - The Building Review Board recommended approval of replacement
monument signs for an existing commercial development. The signs are consistent in design with
Forest Square, the adjacent commercial development, in an effort to begin to create a consistent
character along the Waukegan Road streetscape. No public comments were presented on this
petition. (Board vote: 6-0, approved)
The Ordinances approving the petition s as recommended by the Building Review Board, with key
exhibits attached, are included in the Council packet beginning on page 34. The Ordinances,
complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance s in accordance with the Building Review Board’s
recommendation.
COUNCIL ACTION: Approval of the three (3) Omnibus items as presented
6. ORDINANCES
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters can be found beginning on page 13 of this
packet .
Office of the City Manager June 12, 2019
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
9
Monday, June 17, 2019 City Council Agenda
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
10
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
11
City of Lake Forest
FY20 Appropriations Ordinance
FY2019 Rollovers
GL Number Vendor Name Description Balance
101-1101-435.35-10 AMERICAN LEGAL PUBLISHING CORP CODIFICATION OF CITY CODE 10,307.40
101-1101-484.84-95 FILIPPINI LAW FIRM LLP CBRE CONSULTING SERVICES FOR RT60 HOTELS 11,718.75
101-1522-467.67-65 ATP ENTERPRISE GROUP, INC LAKE FOREST REC CENTER FRONT ENTRANCE REPLACEMENT PROJECT 23,200.00
101-1522-467.67-65 BEST BUY CARPET INC.CITY HALL CARPET REPLACEMENT 16,500.00
101-1522-467.67-65 N/A GORTON ROOF REPLACEMENT 36,848.00
101-1522-467.67-65 N/A STIRLING DOOR REPLACEMENT 10,400.00
101-1540-461.61-11 ROCK TRED II LLC EPOXY FLOORING FOR MS GARAGE 12,808.55
101-2501-484.84-95 BLECK ENGINEERING CO INC DRAINAGE STUDY GAGE LN 11,275.00
101-3401-435.35-10 TESKA ASSOCIATES INC ROUTE 60 CORRIDOR COMP PLAN STUDY 17,000.00
101-3401-435.35-10 N/A COMPREHENSIVE PLAN UPDATE 8,000.00
101-3747-435.35-46 AYRES ASSOCIATES, INC.GIS DATA ACQUISITION 5,700.00
101-5138-435.35-10 NEPTUN LIGHT, INC SOUTH BEACH LIGHT FIXTURE REPLACEMENT/FY18 ROLLOVER 7,368.00
101-5138-461.61-11 SUPREME CASTING INC LIGHTING MATERIALS 18,717.20
189,842.90
201-8457-456.67-74 N/A SOUTH PARK IMPROVEMENTS 150,000.00
201-8457-456.67-78 N/A VETERANS PARK PROJECT 200,000.00
201-8457-467.67-35 NUTOYS LEISURE PRODUCTS INC WAVELAND PARK PLAYGROUND EXPANSION/SURFACING PROJECT 50,000.00
400,000.00
202-3703-478.78-92 H W LOCHNER, INC.LAKE WOODBINE BRIDGE PROJECT - PRELIM ENGINEERING/FY17 32,533.43
32,533.43
220-5774-484.84-05 GRO HORTICULTURAL ENTERPRISES SHINGLE OAK TREE PURCHASE-MARKET SQUARE 8,290.00
220-5774-484.84-05 VANS ENTERPRISES LTD DEERPATH PARK INFIELDS MAINTENANCE 19,430.00
220-8065-476.76-56 VERMONT SYSTEMS, INC SOFTWARE PURCHASE, INSTALLATION AND HARDWARE 47,872.89
220-8065-484.84-05 N/A RECREATION CENTER OFFICE RELOCATION 30,000.00
220-8065-484.84-05 WILLIAMS ASSOCIATES ARCHITECTS, LTD DESIGNS FOR VOLWILER AND REC CENTER 12,000.00
220-8065-484.84-05 CRAIG BERGMANN LANDSCAPE DESIGN INC HALFWAY HOUSE STRUCTURE LANDSCAPE 8,000.00
220-8065-484.84-05 CRAIG BERGMANN LANDSCAPE DESIGN INC WDC DESIGN CONSULTATION 5,500.00
131,092.89
224-8026-476.76-56 N/A PUBLIC SAFETY BUILDING FROM LOBBY/RECORDS 25,000.00
224-8026-480.90-04 NSSRA MEMBER AGENCY CONTRIBUTION 17,711.00
42,711.00
230-6402-435.35-10 CONSERVATION LAND STEWARDSHIP, INC.EAST GULLY STABILIZATION 3,799.56
230-6407-476.76-03 CONSERVATION LAND STEWARDSHIP, INC.EAST GULLY STABILIZATION 16,000.00
230-6407-476.76-15 BRUSH ARCHITECTS, LLC BARRELL GATEWAY PROJECT 7,110.00
230-6407-476.76-15 BERGLUND CONSTRUCTION COMPANY CEMETERY BARREL GATE RESTORATION SERVICES 30,114.00
230-6407-476.76-20 LAKE FOREST LANDMARK DEVELOPMENT ARCHITECTURAL SERV FOR CEMETERY MEMORIAL SPIRE 19,800.00
230-6407-476.76-20 CRAIG BERGMANN LANDSCAPE DESIGN INC LANDSCAPE DESIGN MEMORIAL GARDENS CEMETERY 18,000.00
94,823.56
248-3403-435.35-10 COMMUNITY PARTNERS AFFORD HOUSING CPAH CONTRACT FOR AFFORDABLE HOUSING 180,000.00
180,000.00
311-1303-466.66-13 BS&A SOFTWARE ERP SOFTWARE LICENSE, IMPLEMENTATION, DATA CONVERS 45,670.00
311-1303-466.66-13 BS&A SOFTWARE ERP SOFTWARE LICENSE, IMPLEMENTATION, DATA CONVERS 36,385.00
311-1303-466.66-13 N/A ERP AND ECM PROJECTS 201,428.00
311-1503-467.67-09 BEST BUY CARPET INC.CITY HALL CARPET REPLACEMENT 28,000.00
311-1503-467.67-10 N/A PUBLIC SAFETY BUILDING REMODEL 123,086.29
311-1503-467.67-10 FGM ARCHITECTS INC.PUBLIC SAFETY BUILDING REMODEL 29,317.50
311-1503-467.67-24 DYMOND CONTRACT GLAZING WI, INC.REMOVE EXISTING DOOR AND FRAME, INSTALL NEW SPECIAL LITE DOOR AND FRAME 13,506.00
311-1503-467.67-76 DIVINCI PAINTERS INC DICKENSON HALL PAINTING PROJECT 19,900.00
311-1503-478.78-58 WAUKEGAN SAFE & LOCK LTD DETERIORATING LOCKSETS AT ELAWA FARM 17,116.80
311-1503-478.78-58 N/A GORTON ROOF REPLACEMENT 48,815.00
311-3703-467.67-26 JOHN KENO AND COMPANY, INC LAKE & WOODBINE RAVINE 86,021.00
311-3703-467.67-26 GUY SCOPELLITI CO., INC.CEMETERY RAVINE MANHOLE REPAIR 13,525.00
311-3703-467.67-26 DI TOMASSO EXCAVATING CEMETERY RAVINE MANHOLE REPAIR 5,500.00
311-3703-467.67-80 RJN GROUP INC SMOKE TESTING 64,713.00
311-3703-478.78-15 P CLIFFORD MILLER INC NORTH BEACH ACCESS ROAD BLUFF REPAIR - LANDSCAPE DESIGN 18,740.00
311-3703-478.78-15 JOHN KENO AND COMPANY, INC N. BEACH ACCESS ROAD RAVINE REPAIR 14,185.00
311-3703-478.78-15 AECOM USA, INC.NORTH BEACH ACCESS ROAD BLUFF REPAIR 51,408.59
DRAFT 6/17/19 City Council - First Reading Subject to Change 12
City of Lake Forest
FY20 Appropriations Ordinance
FY2019 Rollovers
GL Number Vendor Name Description Balance
311-3703-478.78-27 PERFORMANCE PAVING LTD WAUKEGAN ROAD SIDEWALK 199,000.00
311-3703-478.78-81 CIVILTECH ENGINEERING INC EVERETT ROAD/WAUKEGAN ROAD INTERSECTION IMPROVEMEN 214,279.10
311-3703-478.78-89 HANSON PROFESSIONAL SERVICES INC.PHASE I DESIGN OF BRIDGE ALTERNATIVE 273,927.38
311-3703-478.78-99 WISS JANNEY ELSTNER ASSOC FERRY HALL BRIDGE VIADUCT RECONSTRUCTION - INSPECT/FY18 22,059.21
311-5103-467.67-23 MAG CONSTRUCTION CO SHERIDAN ROAD BRIDGE END SCROLL STABILIZATION 19,320.00
311-5103-467.67-23 LYNCH CONSTRUCTION CORPORATION SHERIDAN ROAD BRIDGE RAILING REPLACEMENT 16,017.39
311-5103-467.67-61 TRADITIONAL CONCRETE PRODUCTS 900 SERIES CONCRETE POLES 12,475.00
311-5103-467.67-61 NEPTUN LIGHT, INC LED SQUARE LIGHT FIXTURES THROUGHOUT TOWN/FY17 5,260.00
311-7503-475.75-43 AIR ONE EQUIPMENT INC MSA G1 SCBA 246,017.00
311-7503-475.75-91 MARION BODY WORKS, INC.FIRE APPARATUS - NEW ENGINE 525,000.00
311-7503-475.75-91 MPC COMMUNICATIONS & LIGHTING, INC EMERGENCY LIGHTS 211 & 232 19,000.00
311-7503-475.75-91 N/A FIRE APPARATUS UPDATES 131,682.00
311-7603-475.75-49 QUICKET SOLUTIONS, INC.E-TICKET PROGRAM 13,885.00
311-8003-476.76-08 N/A STIRLING DOOR REPLACEMENT 30,000.00
311-8003-476.76-09 ATP ENTERPRISE GROUP, INC LAKE FOREST REC CENTER FRONT ENTRANCE REPLACEMENT PROJECT 65,000.00
2,610,239.26
322-2503-435.35-35 JACOB & HEFNER ASSOCIATES, INC LAUREL AVE SERVICES 15,726.37
15,726.37
501-6072-435.35-10 ADVANCED TELECOMMUNICATIONS OF IL WATER PLANT SHORTEL CORDLESS PHONES 7,103.00
501-6078-475.75-02 DELL MARKETING L.P RUGGED TABLETS/FY 18 ROLLOVER 5,407.96
12,510.96
508-3703-477.77-16 IHC CONSTRUCTION COMPANIES, LLC 2018 SW SEWER FORCEMAIN REPLACEMENT 103,082.50
508-3703-477.77-16 DI MEO BROS INC EMERGENCY SAN/STORM SEWER REPAIR - THORNE/SHERIDAN 8,365.00
508-3703-477.77-17 JOHN KENO AND COMPANY, INC WATER PLANT RAVINE 83,247.00
508-6003-477.77-04 N/A WATER PLANT PROJECT 164,593.19
508-6003-477.77-04 JOSEPH J HENDERSON & SON INC WATER PLANT PROJECT 5,866.81
508-6003-477.77-04 STRAND ASSOCIATES, INC WATER PLANT PROJECT 10,638.12
375,792.62
510-6325-476.76-55 XGD SYSTEMS, LLC DEERPATH GOLF COURSE RENOVATIONS 21,224.50
21,224.50
601-5901-443.43-11 MCNEILUS TRUCK & MFG CO NEW FLOOR - VEHICLE #184/FY18 ROLLOVER 9,000.00
9,000.00
4,115,497.49
DRAFT 6/17/19 City Council - First Reading Subject to Change 13
Budget
Expenditures Debt
FY2020 Payments Rollovers Library Subtotal Contingency Approp Ord
101 General Fund 35,641,204 189,843 35,831,047 3,583,105 39,414,152
120 Flex 9,800 9,800 980 10,780
122 LF Hospital Project 0 0 0 0
124 MS Site Project 25,000 25,000 2,500 27,500
201 Park & Public Land 635,000 400,000 1,035,000 103,500 1,138,500
202 MFT 0 32,533 32,533 3,253 35,786
205 Emergency Telephone 231,797 231,797 23,180 254,977
210 Senior Resources 633,234 633,234 63,323 696,557
220 Parks and Recreation (incl Rec Dev)9,114,669 131,093 9,245,762 924,576 10,170,338
223 Parks Equip Reserve 255,000 255,000 25,500 280,500
224 Special Recreation 474,817 42,711 517,528 51,753 569,281
230 Cemetery 3,056,467 94,824 3,151,291 315,129 3,466,420
245 Foreign Fire Insurance 100,000 n/a 0
247 Police Restricted Funds 88,459 88,459 8,846 97,305
248 Housing Trust 200,000 180,000 380,000 38,000 418,000
311 Capital Improvement 7,230,974 2,610,239 9,841,213 984,121 10,825,334
322 Laurel/Western Redevelopment TIF 1,208,944 15,726 1,224,670 122,467 1,347,137
422 SSA 25 - Knollwood Sewer 72,932 (72,932)0 0
423 SSA 26 - Waukegan Sewer 20,556 (20,556)0 0
424 SSA 29 - Saunders Road 148,070 (148,070)0 0
425 2004B - Storm Sewer 530,280 (530,280)0 0
428 2009 G.O. Bonds - Western Avenue 278,695 (278,695)0 0
429 2010 G.O. Bonds 615,599 (615,599)0 0
432 2013 Refunding 2010A 680,513 (680,513)0 0
433 2015 G.O. Bonds 590,675 (590,675)0 0
501 Water & Sewer 8,344,955 12,511 8,357,466 835,747 9,193,213
508 Water and Sewer Capital 1,055,000 375,793 1,430,793 143,079 1,573,872
510 Deerpath Golf Course 2,105,815 21,225 2,127,040 212,704 2,339,744
601 Fleet 1,905,638 9,000 1,914,638 191,464 2,106,102
605 Liability Insurance 1,254,744 1,254,744 125,474 1,380,218
610 Self Insurance 5,997,000 5,997,000 599,700 6,596,700
701 Fire Pension 2,865,030 2,865,030 286,503 3,151,533
702 Police Pension 3,330,030 3,330,030 333,003 3,663,033
709 Trust Care Funds
88,700,897 (2,937,320)4,115,498 0 89,779,075 8,977,908 98,756,983
Library 4,343,352 4,343,352 434,335 4,777,687
4,343,352 94,122,427 9,412,243 103,534,670
SD 67 Not Available 0
Appropriation Ordinance Total 103,534,670
THE CITY OF LAKE FOREST
Appropriation Ordinance Worksheet
Pension/Trust Funds
Total All Funds
Special Revenue Funds
Capital Project Funds
Debt Service Funds
Enterprise Funds
Internal Service Funds
14
AN ORDINANCE MAKING APPROPRIATION FOR CORPORATE PURPOSES AND
FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF
LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING
MAY 1, 2019 AND ENDING APRIL 30, 2020
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
an Illinois special charter and home rule municipal corporation
located in Lake County, Illinois, as follows:
Section 1: That the following sums, or so much thereof as may be authorized by
law, be and the same are hereby appropriated from the respective fund designated
in this ordinance for the corporate purposes of The City of Lake Forest and for the
objects and purposes stated herein according to departments and other separate
agencies, and for the Public Schools of The City of Lake Forest, County of Lake and
State of Illinois, to defray the necessary expenses of the City and its Public
Schools for the fiscal year commencing May 1, 2019 and ending April 30, 2020.
GENERAL FUND
General Government Appropriation
Salaries and Benefits 2,938,749$
Supplies/Other Services and Charges 5,248,284
Capital Equipment
Contingency - to meet expenses of emergencies
and optional expenses not otherwise provided for 3,583,105
TOTAL GENERAL GOVERNMENT 11,770,138$
Law
Contractual Services 450,000$
TOTAL LAW 450,000$
Community Development
Salaries and Benefits 1,793,950$
Supplies/Other Services and Charges 241,328
Capital Equipment -
TOTAL COMMUNITY DEVELOPMENT 2,035,278$
Public Works Administration
Salaries and Benefits 438,987$
Supplies/Other Services and Charges 90,759
TOTAL PUBLIC WORKS ADMINISTRATION 529,746$
Draft - 1st Reading - 6/17/19 City Council 15
Public Buildings Appropriation
Building Maintenance
Salaries and Benefits 917,698$
Supplies/Other Services and Charges 865,925
TOTAL PUBLIC BUILDINGS 1,783,623$
Streets
Salaries and Benefits 1,131,051$
Supplies/ Other Service and Charges 700,593
TOTAL STREETS 1,831,644$
Sanitation
Salaries and Benefits 1,405,615$
Supplies/ Other Service and Charges 1,086,786
TOTAL SANITATION 2,492,401$
Storm Sewers
Salaries and Benefits 148,418$
Supplies/ Other Service and Charges 31,668
TOTAL STORM SEWERS 180,086$
Engineering
Salaries and Benefits 606,851$
Supplies/ Other Service and Charges 370,229
TOTAL ENGINEERING 977,080$
Fire
Administration
Salaries and Benefits 4,810,640$
Supplies/ Other Service and Charges 2,143,709
Sub-Total 6,954,349$
Emergency Medical Services
Supplies/ Other Service and Charges 28,813$
Sub-Total 28,813$
Fire Suppression
Supplies/ Other Service and Charges 105,500$
Sub-Total 105,500$
TOTAL FIRE 7,088,662$
Draft - 1st Reading - 6/17/19 City Council 16
Appropriation
Police
Salaries and Benefits 6,527,637$
Supplies/ Other Service and Charges 3,747,857
TOTAL POLICE 10,275,494$
TOTAL AMOUNT APPROPRIATED FROM THE GENERAL FUND 39,414,152$
Flex Fund
Supplies/Other Services and Charges 9,800$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 980
TOTAL AMOUNT APPROPRIATED FROM Flex Fund 10,780$
MS Site Project
Supplies/Other Services and Charges 25,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 2,500
TOTAL AMOUNT APPROPRIATED FROM MS SITE PROJECT 27,500$
PARK AND PUBLIC LAND FUND
Park Improvements 1,035,000$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 103,500
TOTAL AMOUNT APPROPRIATED FROM THE
PARK AND PUBLIC LAND FUND 1,138,500$
MOTOR FUEL TAX FUND
Capital Improvements 32,533$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 3,253
TOTAL AMOUNT APPROPRIATED FROM THE
MOTOR FUEL TAX FUND 35,786$
Draft - 1st Reading - 6/17/19 City Council 17
Appropriation
EMERGENCY TELEPHONE FUND
Police
Salaries and Benefits -$
Supplies/ Other Service and Charges 231,797
Capital Equipment -
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 23,180
TOTAL POLICE 254,977$
TOTAL AMOUNT APPROPRIATED FROM THE
EMERGENCY TELEPHONE FUND 254,977$
SENIOR RESOURCES COMMISSION FUND
Salaries and Benefits 405,830$
Supplies/Other Services and Charges 227,404
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 63,323
TOTAL AMOUNT APPROPRIATED FROM THE
SENIOR RESOURCES COMMISSION FUND 696,557$
PARKS AND RECREATION FUND
Recreation
Recreation Programs
Salaries and Benefits 3,410,497$
Supplies/ Other Service and Charges 1,845,729
Capital Equipment -
Sub-Total 5,256,226$
Parks Equipment Reserve 255,000
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 950,076
TOTAL RECREATION SECTION 6,461,302$
Draft - 1st Reading - 6/17/19 City Council 18
Appropriation
Parks and Forestry
Administration
Salaries and Benefits 2,602,654$
Supplies/ Other Service and Charges 628,132
Capital Equipment 255,000
Sub-Total 3,485,786$
Grounds Maintenance
Supplies/ Other Service and Charges 312,500$
Sub-Total 312,500$
Athletic Field Plg/Tennis
Supplies/ Other Service and Charges 72,500$
Sub-Total 72,500$
Lakefront Facilities
Supplies/ Other Service and Charges 27,500$
Capital Equipment -
Sub-Total 27,500$
Tree Trimming
Supplies/ Other Service and Charges 41,250$
Sub-Total 41,250$
Tree Removal
Supplies/ Other Service and Charges 18,500$
Sub-Total 18,500$
Insect & Disease
Supplies/ Other Service and Charges 19,000$
Sub-Total 19,000$
Tree & Shrub Planting/Care
Supplies/ Other Service and Charges 12,500$
Sub-Total 12,500$
TOTAL PARKS AND FORESTRY SECTION 3,989,536$
TOTAL AMOUNT APPROPRIATED FROM THE
PARKS AND RECREATION FUND 10,450,838$
Draft - 1st Reading - 6/17/19 City Council 19
Appropriation
SPECIAL RECREATION FUND
Salaries and Benefits 43,409$
Supplies/Other Services and Charges 303,735
Capital Improvements 170,384
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 51,753
TOTAL AMOUNT APPROPRIATED FROM THE
SPECIAL RECREATION FUND 569,281$
CEMETERY COMMISSION FUND
Salaries and Benefits 427,573$
Supplies/Other Services and Charges 1,467,694
Capital Improvements 1,256,024
Contingency to meet expenses of emergencies and operational
expenses not otherwise provided for 315,129
TOTAL AMOUNT APPROPRIATED FROM THE
CEMETERY COMMISSION FUND 3,466,420$
PUBLIC LIBRARY FUND
Library Services
Salaries and Benefits 2,561,197$
Supplies/Other Services and Charges 1,286,355
Building Maintenance - Supplies/Other Services and Charges 245,800$
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 434,335
Sub-Total 4,527,687$
Capital Equipment 125,000$
Capital Improvements 125,000
Sub-Total 250,000$
TOTAL AMOUNT APPROPRIATED FROM THE
PUBLIC LIBRARY FUND 4,777,687$
Draft - 1st Reading - 6/17/19 City Council 20
Appropriation
Police Restricted Fund
Supplies/Other Services and Charges 88,459$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 8,846
TOTAL AMOUNT APPROPRIATED FROM ALCOHOL ASSET FORFEITURE FUND 97,305$
HOUSING TRUST FUND
Supplies/Other Services and Charges 380,000$
Capital Improvements -
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 38,000
TOTAL AMOUNT APPROPRIATED FROM THE HOUSING TRUST FUND 418,000$
CAPITAL IMPROVEMENTS FUND
Salaries and Benefits -$
Supplies/Other Services and Charges 6,555
Capital Equipment 481,000
Capital Improvements 9,353,658
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 984,121
TOTAL AMOUNT APPROPRIATED FROM THE
CAPITAL IMPROVEMENTS FUND 10,825,334$
Laurel/Western Redevelopment
Supplies/Other Services and Charges 524,670
Capital Improvements 700,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 122,467
TOTAL AMOUNT APPROPRIATED FROM THE
RT 60 INTERSECTION FUND 1,347,137$
Draft - 1st Reading - 6/17/19 City Council 21
Appropriation
WATER AND SEWER FUND
General Government
Salaries and Benefits 252,318$
Supplies/Other Services and Charges 2,023,880
Debt retirement 2,487,655
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 835,747
TOTAL GENERAL GOVERNMENT 5,599,600$
Public Works
Salaries and Benefits 2,286,477$
Supplies/Other Services and Charges 1,307,136
TOTAL PUBLIC WORKS ADMINISTRATION 3,593,613$
TOTAL AMOUNT APPROPRIATED FROM THE
WATER AND SEWER FUND 9,193,213$
WATER AND SEWER CAPITAL FUND
Capital Equipment 250,000$
Capital Improvements 1,180,793
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 143,079
TOTAL AMOUNT APPROPRIATED FROM THE
WATER AND SEWER CAPITAL FUND 1,573,872$
DEERPATH GOLF COURSE FUND
Administration
Salaries and Benefits 512,747$
Supplies/Other Services and Charges 694,206
Capital Equipment -
Capital Improvements -
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 212,704
TOTAL ADMINISTRATION 1,419,657$
Draft - 1st Reading - 6/17/19 City Council 22
Appropriation
Course Maintenance
Salaries and Benefits -$
Supplies/Other Services and Charges 148,597
TOTAL COURSE MAINTENANCE 148,597$
Clubhouse
Salaries and Benefits 168,695$
Supplies/Other Services and Charges 602,795
TOTAL CLUBHOUSE 771,490$
TOTAL AMOUNT APPROPRIATED FROM THE
DEERPATH GOLF COURSE FUND 2,339,744$
FLEET FUND
Salaries and Benefits 760,638$
Supplies/Other Services and Charges 1,154,000
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 191,464
TOTAL AMOUNT APPROPRIATED FROM THE FLEET FUND 2,106,102$
LIABILITY INSURANCE FUND
Supplies/Other Services and Charges 1,254,744$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 125,474
TOTAL AMOUNT APPROPRIATED FROM THE
LIABILITY INSURANCE FUND 1,380,218$
SELF INSURANCE FUND
Supplies/Other Services and Charges 5,997,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 599,700
TOTAL AMOUNT APPROPRIATED FROM THE
SELF INSURANCE FUND 6,596,700$
Draft - 1st Reading - 6/17/19 City Council 23
FIREFIGHTERS' PENSION FUND Appropriation
Other Services and Charges 2,865,030$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 286,503
TOTAL AMOUNT APPROPRIATED FROM THE
FIREFIGHTERS' PENSION FUND 3,151,533$
POLICE PENSION FUND
Other Services and Charges 3,330,030$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 333,003
TOTAL AMOUNT APPROPRIATED FROM THE
POLICE PENSION FUND 3,663,033$
Public Schools THE CITY OF LAKE FOREST
School District No. 67
From the Education Fund -$
From the Operations, Building and Maintenance Fund -
From the Capital Projects Fund -
From the Illinois Municipal Retirement/Social Security Fund -
From the Transportation Fund -
TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS
OF THE CITY OF LAKE FOREST (School District No. 67)-$
Summary of the Amounts Appropriated From the Several Funds
Fund Appropriation
General 39,414,152$
Flex 10,780
MS Site Project 27,500
Park and Public Land 1,138,500
Motor Fuel Tax 35,786
Emergency Telephone 254,977
Senior Resources Commission 696,557
Draft - 1st Reading - 6/17/19 City Council 24
Parks and Recreation 10,450,838
Special Recreation 569,281
Cemetery Commission 3,466,420
Public Library 4,777,687
Alcohol Asset Forfeiture 97,305
Affordable Housing 418,000
Capital Improvements 10,825,334
Laurel/Western Redevelopment 1,347,137
Water and Sewer 9,193,213
Water and Sewer Capital Fund 1,573,872
Deerpath Golf Course 2,339,744
Fleet 2,106,102
Liability Insurance 1,380,218
Self Insurance 6,596,700
Firefighters' Pension 3,151,533
Police Pension 3,663,033
Sub-Total 103,534,669$
The City of Lake Forest School District No. 67
Education -$
Operations, Building and Maintenance -$
Capital Projects -$
Illinois Municipal Retirement/Social Security -$
Transportation -$
Sub-Total -$
GRAND TOTAL 103,534,669$
Section 2: That any sum of money heretofore appropriated and not expended
now in the Treasury of The City of Lake Forest, or that hereafter may come into
the Treasury of The City of Lake Forest, is hereby reappropriated by this
Ordinance.
Section 3: That the funds derived from sources other than the 2018 tax levy
and other revenue pledged for specific purposes may be allotted by the Mayor
and City Council to such appropriations and in such amounts respectively,
Draft - 1st Reading - 6/17/19 City Council 25
as said Corporate Authorities may determine within the limits of said
appropriations, respectively, insofar as doing same does not conflict with
the law.
Section 4: That any unexpended balances of any items of any general appropriation
made by this Ordinance may be expended in making up any deficiency in any other
item in the same general appropriation made by this Ordinance and is hereby
appropriated therefore.
Section 5: That any sum of money received for a specific purpose or category
of expenditure from any source other than real estate taxes (including without
limitation grants and donations) that is not specifically authorized by this
appropriation ordinance shall be authorized for expenditure upon acceptance of such
sum of money by the City, provided that such expenditure is approved in accordance with
applicable City ordinances and procedures.
Section 6: That the sum of money that the Corporate Authorities of the City
(or such subordinate body of the City empowered to authorize the expenditure
of funds) have approved, or will approve, to satisfy a lawful debt of the City,
and for which money is available in the Treasury (or in the specific fund
over which a subordinate body may have authority) at the time of such
approval, is hereby appropriated by this ordinance.
Section 7: That if any item or portion thereof of this Appropriation Ordinance
is for any reason held invalid, such decision shall not affect the validity of the
remaining portion of such item or the remaining portions of this Ordinance.
Section 8: The City Council shall at any time have the power,
to make transfers of sums of money appropriated for one corporate object
or purpose, but no appropriation for any object or purposes shall thereby
be reduced below any amount sufficient to cover all obligations incurred
or to be incurred against such appropriation.
Section 9: At any time during the fiscal year when an expenditure
shall exceed the amounts set forth in this ordinance and there are funds available
in the City's Treasury, the City Council may approve such expenditure
and grant a supplemental appropriation for such purpose contemporaneously.
Section 10: This ordinance shall be in force ten (10) days from and after its
passage, approval and publication.
Draft - 1st Reading - 6/17/19 City Council 26
PASSED THIS ____ day of ________________, 2019
____________________________________________
APPROVED THIS ____ day of ________________, 2019
_____________________________________________
ATTEST:
______________________________________
City Clerk
That this ordinance be published in pamphlet form and be made available to the
public at the City Hall service counter.
Draft - 1st Reading - 6/17/19 City Council 27
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, June 3, 2019
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:35pm, and
the City Clerk, Margaret Boyer called the roll of Council members.
Present : Honorable Mayor Pandaleon, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman
Rummel, Alderman Preschlack, Alderman Goshgarian, Alderman Moreno and Alderman Buschmann.
Absent: None
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Pandaleon reported that unfortunately, Ms. Haines was not able to make the City Council meeting
and asked for a motion to approve the resolution of appreciation.
A. Approval of a Resolution of Appreciation for Retiring Account Clerk III, Laronda
Haines
COUNCIL ACTION: Approval of a Resolution of Appreciation for Retiring Account Clerk III, Laronda Haines
Alderman Rummel made a motion to approve the resolution of appreciation for retiring account Clerk II,
Laronda Haines , seconded by Alderman Newman. Motion carried unanimously by voice vote.
Mayor Pandaleon read the following appointment and asked for a motion.
B. 2019-2020 Board and Commission Appointments and Reappointments
CEMETERY
NAME OF MEMBER APPOINT/REAPPOINT WARD
John L. Anderson Appoint 2
COUNCIL ACTION: Approve the Mayor’s Appointments and Reappointments
Alderman Preschlack made a motion to approve the Mayor’s appointment, seconded by Alderman Beidler.
Motion carried unanimously by voice vote.
C. Lake Forest Day Proclamation
Mayor Pandaleon read the Proclamation, proclaiming Wednesday, August 7, 2019 to be Lake Forest Day in
The City of Lake Forest. He asked for a motion and a second for approval. Motion carried unanimously by
voice vote. Richard Tucker of the American Legion was in attendance to accept the Proclamation.
28
Proceedings of the Monday, June 3, 201 9
Regular City Council Meeting
D. Statement of Appreciation Regarding IDOT Pronouncement Opposing A Third Rail
in the City of Lake Forest and Glenview
Mayor Pandaleon read a statement in response to a letter from IDOT to Senator Julie Morrison confirming
that IDOT will not pursue holding tracks in either Lake Forest or the Village of Glenview. Mayor Pandaleon
stated that while this news affirmed what had been communicated to Lake Forest previously, this written
confirmation brings needed closure to this important issue.
COMMENTS BY CITY MANAGER
A. Community Spotlight
- History Center of Lake Forest and Lake Bluff
-Carol Summerfield, Executive Director
City Manager Jason Wicha introduced Carol Summerfield, Executive Director of the History Center of Lake
Forest and Lake Bluff. Ms. Summerfield gave an overview that included a brief history, programming and
Studio 509, which is a sociology archive. For more information, visit LFLBhistory.org
COMMITTEE REPORTS
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the May 20, 2019 First Session of the City Council Meeting Minutes
2. Approval of the May 20, 2019 Second Session of the City Council Meeting Minutes
3. Approval of the Check Register for the Period of May 4-24, 2019
4. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation
Commission. (First Reading and if Desired by the City Council, Final Approval)
COUNCIL ACTION: Approval of the four (4) Omnibus items as presented
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
The City Council had discussion on item # 4. Mayor Pandaleon again asked members of the Council if they
would like to remove any item or take it separately . Seeing none, Mayor Pandaleon asked for a motion to
approve the four (4) Omnibus items as presented.
Alderman Preschlack made a motion to approve the four (4) Omnibus items as presented, seconded by
Alderman Moreno. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Preschlack,
Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
29
Proceedings of the Monday, June 3, 201 9
Regular City Council Meeting
ORDINANCES
1. Consideration of a Recommendation from the Plan Commission in Support of a Special Use
Permit for Scouts, a Family Friendly Restaurant, in the Existing Building at Westwood Center,
950 N. Western Avenue. (If desired by the Council, Waive First Reading and Grant Final
Approval of the Ordinance.)
Catherine Czerniak, Director of Community Development, reported that the recommendation from the Plan
Commission is being presented to the City Council for consideration and final action. This is a request for a
Special Use Permit to allow a new restaurant to locate in an existing commercial development, on the
southwest corner of Western Avenue and Woodland Road. Ms. Czerniak reported that the City Code
classifies restaurants located within 150’ of residential zoning districts as special uses; restaurants located
further away from residential properties are permitted outright. Special uses proposed in the City’s
business districts require consideration by the Plan Commission through the public hearing process, and
must be evaluated based on the applicable criteria in the Code. In addition, restaurants must also comply
with the performance standards specifically for restaurants detailed in the Code. The review process
assures that the proposed use is considered in the contexts of both the nearby residential neighborhood
and the business district, and provides the opportunity for public input. Often, special uses are approved
subject to conditions and limitations, as is the case with this petition .
Ms. Czerniak gave an overview of the site that included, perimeter fencing, alley use, parking and exterior
lighting. She also reviewed planned significant improvements on the site, both inside the building and out,
that are underway with more work planned in the coming months. Ms. Czerniak reported that the Plan
Commission was sensitive to the adjacent single family homes and conditions of approval were discussed.
The City Council had discussion on the Building Review Board involvement with this item, Special Use
Criteria, parking, lighting and construction or road issues that may arise.
Mayor Pandaleon asked if there was anyone from the public who would like to comment on this item.
Carol Dahl asked Ms. Czerniak about the hours of operation and hours that alcohol would be permitted in
the courtyard, Ms. Czerniak reported that 11pm was a condition of use and that City Code allowed alcohol
to be served until midnight.
Mayor Pandaleon asked again, if there was anyone from the public who would like to comment on this item.
Seeing none, he asked for a motion.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final
approval of the Ordinance approving a Special Use Permit for Scouts, a new family friendly restaurant at
Westwood Center, 950 N. Western Avenue in accordance with the Plan Commission’s recommendation.
Alderman Beidler made a motion to waive first reading and grant final approval of the Ordinance approving
a Special Use Permit for Scouts, a new family friendly restaurant at Westwood Center, 950 N. Western
Avenue in accordance with the Plan Commission’s recommendation, seconded by Alderman Moreno. The
following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Preschlack, Goshgarian, Moreno and
Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried
NEW BUSINESS
1. Approval of a Construction Administration Agreement for Telecommunications Facilities with
MCImetro Access Transmission Services Corporation
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Proceedings of the Monday, June 3, 201 9
Regular City Council Meeting
Mike Strong, Assistant to the City Manager, reported that staff requests approving a Construction
Administration Agreement for Telecommunications Facilities with MCImetro Access Transmission Services
Corporation, d/b/a Verizon Access Transmission Services to install and operate underground fiber optic
telecommunications cables within the City’s rights-of -way. Mr. Strong reviewed a map and gave an outline
of the projected work and the respective rights and responsibilities of both parties as outlined in the
agreement .
The City Council had discussion on installation with current projects, directional boring and questions on the
map that was shown.
Mayor Pandaleon asked if there was anyone from the public who would like to comment on this item.
Seeing none, he asked for a motion.
COUNCIL ACTION: Approval of a Construction Administration Agreement (in substantially the form
attached) for Telecommunications Facilities with MCImetro Access Transmission Services Corporation and
Authorize and direct the City Manager, in consultation with the City Attorney, to finalize the terms of the
Agreement.
Alderman Moreno made a motion for approval of a Construction Administration Agreement (in substantially
the form attached) for Telecommunications Facilities with MCImetro Access Transmission Services
Corporation and Authorize and direct the City Manager, in consultation with the City Attorney, to finalize
the terms of the Agreement , seconded by Alderman Rummel. The following voted “Aye”: Aldermen Beidler,
Morris, Newman, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”:
None. 8- Ayes, 0 Nays, motion carried.
2. Approval of the 2019 Parks & Recreation Department 10 -Year Strategic Master Plan
Document
Joe Mobile, Superintendent of Recreation, reported that the Parks & Recreation Board requests approval of
the 2019 10-Year Strategic Master Plan Document as a working document for the future planning and
development for the Parks and Recreation Department. Mr. Mobile reviewed the goals of the plan and
stated that The Chart our Future 10-year Strategic Master Plan is the roadmap for the City of Lake Forest
Parks and Recreation key stakeholders to align and drive continual growth and improvement of open space,
facilities, recreation systems, and services.
Alderman Goshgarian recused himself from voting on this item, as he is a former member of the Friends of
Lake Forest Parks and Recreation Foundation.
The City Council had discussion on benchmarking, future projects and public private partnership success in
The City of Lake Forest .
Mayor Pandaleon asked if there was anyone from the public who would like to comment on this item.
Seeing none, he asked for a motion.
COUNCIL ACTION: Approval of the 2019 Parks & Recreation Department 10-Year Strategic Master Plan
Document
Alderman Preschlack made a motion for approval of the 2019 Parks & Recreation Department 10-Year
Strategic Master Plan Document , seco nded by Alderman Beidler. The following voted “Aye”: Aldermen
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Proceedings of the Monday, June 3, 201 9
Regular City Council Meeting
Beidler, Morris, Newman, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The following voted
“Nay”: None. The following abstained: Alderman Goshgarian. 7- Ayes, 0 Nays, 1 abstention, motion carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
A. Reconsideration and Rescission of Approval of a First Amendment to the Restated
Agreement Relating to the Gorton Property
Julie Tappendorf, City Attorney reported that at its last meeting, the City Council approved an amendment
to the structure of the Gorton Community Center Board, where there were a couple of questions raised at
the meeting and staff suggested revisions that will be incorporated and presented at a future City Council
meeting.
Mayor Pandaleon asked if there was anyone from the public who would like to comment on this item .
Seeing none, he asked for a motion.
COUNCIL ACTION: Reconsideration and Rescission of Approval of a First Amendment to the Restated
Agreement Relating to the Gorton Property
Alderman Newman made a motion for Reconsideration and Rescission of Approval of a First Amendment to
the Restated Agreement Relating to the Gorton Property seconded by Alderman Preschlack. The following
voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Preschlack, Goshgarian, Moreno and
Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
Alderman Rummel reported on the completion of the Lake Forest Police Academy by her and the City
Manager. Mr. Wicha encouraged all citizen to get involved in the opportunities offered by both the Lake
Forest Fire and the Police Department s.
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Goshgarian made a motion
to adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 7:51 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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Building Janitorial Services
Firm Name Year 1 Year 2 Year 3 2 Treatments /
Year X 3
Three Year
TOTAL
Current Rate
(Aplus) $ 146,728 $ 146,728 $ 146,728 $ 5,180 $ 455,724
Eco Clean $ 172,020 $ 172,020 $ 172,020 $ 7,130 $ 537,450
Aplus $ 187,608 $ 190,808 $ 190,808 $ 14,200 $ 611,824
Multisystem $ 175,884 $ 175,884 $ 175,884 $ 29,830 $ 617,142
Emeric $ 246,738 $ 248,922 $ 249,489 $ 24,128 $ 817,533
Signature $ 298,749 $ 341,678 $ 366,208 $ 43,284 $ 1,136,487
Heiser $ 503,044 $ 503,044 $ 518,136 $ 80,006 $ 1,764,242
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