CITY COUNCIL 2019/03/18 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, March 18, 2019 at 6:30 pm
City Hall Council Chambers
220 E. Deerpath, Lake Forest
Honorable Mayor, Robert Lansing
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
James E. Morris, Alderman First Ward James Preschlack, Alderman Third Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Voting Information
2. COMMENTS BY CITY MANAGER
A. Ward Meeting Information
3. COMMITTEE REPORTS
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS .
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the March 4, 2019 City Council Meeting Minutes
A copy of the minutes can be found beginning on page 20
COUNCIL ACTION: Approval of the March 4, 2019 City Council Meeting Minutes.
2. Consideration of a Recommendation from the Public Works Committee in Support
of an Ordinance Amending Section 135.108(C) titled “Noise, Generally” of the City
Code. (Final approval of the Ordinance)
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry (810-3565)
PURPOSE AND ACTION REQUESTED: Final approval of an Ordinance intended to limit, to some
extent, noise impacts from landscape equipment.
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Monday, March 18, 2019 City Council Agenda
BACKGROUND/DISCUSSION: At the March 4, 2019 meeting, the Council unanimously
approved the first reading of an Ordinance Amending Section 135.108(C) titled “Noise,
Generally” of the City Code recognizing that the changes being implemented by this
ordinance may be only a first step in addressing concerns about noise from leaf blowers and
other landscape maintenance equipment.
The Council acknowledged the need to continue to monitor this issue to understand whether
or not the limitation on hours is helpful in mitigating impacts, trends in the landscape industry
and the availability of new technology in this area. The Council agreed to reconsider this
matter in the future as necessary.
Currently, the City Code allows the operation and use of gas powered lawn maintenance
equipment, including leaf blowers, with some limitations on hours of use. Section 135.108 of
the City Code reads as follows. “It is unlawful to cause or make loud noise through the
operation of lawn maintenance equipment including, but not limited to, lawn mowers,
tractors and gasoline-powered leaf blower equipment before 7:30 a.m. on weekdays, 8:00
a.m. on Saturdays and 10:00 a.m. on Sundays and holidays and after 7:30 p.m. on all days,
except as authorized by City Manager”. Golf course operations are exempted from this
restriction.
SUMMARY - PROJECT REVIEW:
Reviewed Date Comments
City Council 3/4/19 Approval of First Reading based on Public Works
Committee recommendation.
Public Works
Committee 9/24/18 Review of survey results and consensus on a
recommendation to City Council.
Public Works
Committee 6/25/18 Direction to staff to solicit input from landscape
contractors.
City Council 6/4/18 Remanded to Public Works Committee for further
study.
City Council 5/07/18 Approval of First Reading based on Public Works
Committee recommendation.
Public Works
Committee
4/11/18 Discussion and consensus to forward
recommendation to City Council.
City Council 1/16/18 Discussion and direction to Public Works
Committee to study issue.
City Council 2015 Consideration of further limits on leaf blowers – no
action.
City Council 2002 Consideration of ban on leaf blowers – no action.
City Council 2001
Code amendment to align hours of operation for
leaf blowers and other lawn maintenance
equipment.
City Council 1995 Code amendment to distinguish between leaf
blowers and other lawn maintenance equipment.
City Council 1991 Initial adoption Code language restricting hours of
operation for lawn maintenance equipment.
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The Ordinance, with a blackline version of the Code Section reflecting amendments as
recommended by the Public Works Committee, is included in the Council packet beginning
on page 26. A clean copy of the Code Section incorporating all of the amendments as
recommended by the Committee is also included in the packet.
COUNCIL ACTION: Consideration of a Recommendation from the Public Works Committee
in Support of an Ordinance Amending Section 135.108(C) titled “Noise, Generally” of the City
Code. (Final approval of the Ordinance)
3. Authorization to enter an Inter-Governmental Agreement (IGA) with The Rockland
Fire Protection District for a no cost lease for a period of ten years for the Ladder
Truck that is covered by a FEMA Grant.
STAFF CONTACT: Pete Siebert, Fire Chief (810-3864)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization to enter into
an IGA with the Rockland Fire Protection District that would provide a no cost lease of a
ladder truck for a period of ten years. This IGA will replace the City Councils previous approval
from November 19, 2018 to assume the Assistance to Firefighters Grant (AFG ) for Fire Truck
44 (2003 E-One) from the Rockland Fire Protection District.
BACKGROUND/DISCUSSION: Since entering into an IGA with the Rockland Fire Protection
District to provide fire, EMS and fire prevention services to their residents, the District has
declared all equipment and vehicles as surplus. Part of the IGA was that Lake Forest received
first right of refusal to purchase the District’s vehicles and equipment. A number of obstacles
in assuming the AFG grant from The Rockland Fire Protection District have surfaced and staff is
proposing take control of the ladder truck via a ten year no cost ($0) lease instead of
assuming the grant.
The rules surrounding the AFG grant, allow the Fire Department to execute this lease option.
Legal counsel from the City of Lake Forest, Rockland Fire Protection District and FEMA have all
approved the language in the IGA.
BUDGET/FISCAL IMPACT: The Lake Forest Fleet mechanics’ comprehensive analysis of the
vehicles would remain the same. This was part of the Fire Department fleet restructuring
presentation that was reviewed, recommended for approval by the Public Works Committee
on 10/30/2018, and subsequently approved by City Council on 11/19/2018. The impact would
be the cost of repairs ($30,000). The lease agreement will allow the City to acquire a vehicle
at no cost, and the acquisition will significantly reduce CIP funding needs in the near future.
COUNCIL ACTION: Authorization to enter an Inter-Governmental Agreement (IGA) with The
Rockland Fire Protection District for a no cost lease for a period of Ten years for the Ladder
Truck that is covered by a FEMA Grant
4. Request for City Council to Affirm and Ratify an Agreement with Hanson Professional
Services for Phase I Professional Design Services for the Telegraph Metra Station
Train Bridge Project for $281,421
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
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Monday, March 18, 2019 City Council Agenda
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council affirm and ratify an
agreement with Hanson Professional Services for Phase I Professional Design Services for the
Telegraph Metra Station Train Bridge Project for $281,421. Staff anticipates completion of
Phase I design by mid-September, 2019. The Phase I process is intended to provide an
opportunity for fact-finding in order to address outstanding questions about the scope of the
project; that information may then be considered by the City Council in future discussions
about the project. Approval to proceed with Phase I Design, reimbursed 100% by IDOT, was
approved by City Council at their May 15, 2017 City Council meeting. A purchase order was
created and funding was included in the supplemental appropriation ordinance approved
by City Council on April 16, 2018. However, due to delays from the State finalizing the
agreement, IDOT did not provide the City with an executed signed agreement to proceed
until December 3, 2018. Therefore staff is requesting City Council reauthorize funding for FY
2019.
BACKGROUND/DISCUSSION: In March, 2012, the City awarded a contract to HDR, Inc. to
perform Phase I preliminary design services for the Telegraph Metra Station Pedestrian
Underpass Project. The cost of this contract was $208,485.93 and was paid for by The City of
Lake Forest. HDR prepared eight design concepts for City review. The basis of design for all
of the alternatives was the overwhelming input from Metra and their tenant railroads that
there be no interruption to train schedules during the entire construction of an underpass. This
meant that a pedestrian tunnel would need to be installed using a Jack & Bore method
under the live railroad tracks. City Council ultimately chose option 2b which became known
as the “Bowl Design”. Upon completion and approval of the preliminary design phase in
June, 2013, the estimated project cost was $5,000,000.
The City entered into a Phase II final design contract with HDR in the fall of 2013. The design
fee for Phase II was $549,673.00 to be paid at an 80/20 split with the Federal grant paying the
80% and the State paying the 20%.
Once detailed design work and geotechnical studies were underway, it was determined that
the anticipated structural concept of using sheeting and piles to reinforce the retaining wall
systems along the track would not be adequate due to soil conditions. The basis of the
structural design was changed to a drilled shaft concept which increased the estimated cost
of the project significantly.
At the conclusion of the Phase II final design, the project construction estimate was
$10,807,627 with an estimated construction engineering cost of $1,200,000 bringing the
anticipated total cost to just over $12 million dollars. With an allowance for permits, fees and
construction contingency, the expected cost was approximately $13,000,000. After
discussions with Metra on strategies to move forward with the project, the City hired a third-
party consultant to verify the HDR cost data. Using the HDR design data, the consultant
priced the cost of constructing the “bowl design” at $13,438,403.
With the estimated costs associated with constructing a pedestrian underpass using the
traditional construction method of boring and jacking the tunnel under the tracks now
verified, the City once again met with Metra officials. The discussion centered on changing
the method of construction from installing an underground tunnel to constructing a train
bridge that would require limited, scheduled track outages but anticipated to reduce the
construction costs by approximately $2,500,000.
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Metra has agreed in principal to support this construction method.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
-------- 12/5/18 Hanson Begins Phase I Design
Staff 12/3/18 City Staff Received Signed Phase I Design
Agreement from IDOT
Staff 11/14/18 IDOT Approves Phase I Design
Reimbursement Agreement
Staff 10/22/18
Staff Informed City Council of 10/15/18
IDOT Letter Approving Use of Grant funds
for Phase I Design
City Council 4/16/18
City Council Approved the Annual
Appropriation Ordinance for FY’18 that
Included Phase I Design Funding
City Council 5/15/17
Approved an Agreement with Hanson
Professional Services for Phase I
Design Services for the Telegraph Metra
Station Train Bridge Project in the Amount
of $281,421 (purchase order was created)
City Council 2/21/17 Approved entering into an MOU with
Metra
City Council 3/7/16 Approval of contract with Hanson for train
bridge concept study.
Public Works Committee 2/16/2016 Reviewed Train Bridge Concept
City Council 4/20/15 Authorize funding for Phase II final
engineering to HDR for underpass project.
City Council 10/20/14 Discussion of various items relating to West
Train Station Pedestrian Underpass project.
City Council 7/16/12
Review Preliminary design options for
underpass project and approval of a
resolution supporting an Amtrak Hiawatha
Station stop in Lake Forest.
City Council 3/5/12 Award Phase I contract to HDR
Engineering for Ped. Underpass project.
City Council 1/19/10 Approve recommendation supporting an
Amtrak stop in Lake Forest.
BUDGET/FISCAL IMPACT: Staff is recommending City Council ratify and affirm the Phase I
design services agreement with Hanson Professional Services so that a basic design can be
completed and an engineer’s estimate of cost can be created.
The contract amount of $281,421 has not been budgeted for FY2019. If necessary, a
supplemental appropriation will be submitted for City Council approval in April, 2019. These
expenses are fully reimbursable from state grant funding as approved by IDOT (copy of
agreement attached). To date, Hanson has expensed $14,933.21 for Phase I design services.
Beginning on page 30 of your packet is a copy of the design services agreement
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Monday, March 18, 2019 City Council Agenda
Below is an estimated summary of Project budget:
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital $0 $281,421 N
COUNCIL ACTION: Request for City Council to Affirm and Ratify an Agreement with Hanson
Professional Services for Phase I Professional Design Services for the Telegraph Metra Station
Train Bridge Project for $281,421.
5. Request for the City Council to waive the bidding process for the Police Department
to purchase furniture from the Frank Cooney Company that will be used to furnish
the newly renovated Police Department Records and Community areas.
STAFF CONTACT: Rob Copeland, Deputy Chief of Police (847-810-3809)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council to waive the bidding
process and grant authorization to purchase the necessary furniture from Frank Cooney Inc.
for the purpose of furnishing the Department Records and community areas.
BACKGROUND/DISCUSSION: In 2015 staff began pre-planning the rehabilitation of several
areas on the first floor of the Public Safety Building that required attention including the Police
Department Records section, the old dispatching center, interview rooms and the lobby
area. Many of these areas have not undergone rehabilitation since the mid 1990s. In FY2018,
using funds earmarked for the Public Safety Building via the impact fees received from the
Laurel Avenue development, the project moved forward and in 2018, the rehabilitation
project began.
BUDGET/FISCAL IMPACT: Has competitive pricing been obtained for proposed
goods/services? No.
The Police Department is seeking a waiver from Administrative Directive 3-5, Section 9.0F –
Government Joint Purchase (State bid). The Police Department and Public Works have
worked with the FGM Design team to find durable cost effective furniture solutions. Use of
Frank Cooney Inc. as a vendor for the purchase of the furniture allows the City, (through a
pre-bid National Cooperative Purchasing Alliance – NCPA contract) to purchase the furniture
at guaranteed lowest available rates. The Police Department completed a discretionary
request during the FY19 Budget process and were awarded $30,000 for the purchase of the
furniture.
FY2019
Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
Minor
Equipment 101-7672-460.60-20 $30,000.00 $26,765.16 Y
Total $26,765.16
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Monday, March 18, 2019 City Council Agenda
COUNCIL ACTION: Request for the City Council to Waive the Bidding Process for the Police
Department to purchase furniture from the Frank Cooney Company that will be used to
furnish newly renovated Police Department Records and community areas in the amount of
$26,765.16.
6. Acceptance of the Donation of a Police Squad Car and related equipment from the
Lake Forest Police Foundation for the Establishment of a Police K9 Program
STAFF CONTACT: Karl Walldorf, Chief of Police (847) 810-3803
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council accept the donation of a
2019 Ford Explorer squad car (valued at approximately $30,790) and necessary patrol and K9
equipment (valued at approximately $20,204) in order to establish a K9 program. This
program was briefed to the City Council at the March 11, 2019 budget meeting.
BACKGROUND/DISCUSSION: The Police Department has been working to establish a police K9
program with the financial assistance of the Lake Forest Police Foundation since 2017. As part
of the program, the department must have a dedicated squad car for the use of the K9 and
handler. The Foundation has agreed to donate this vehicle and the required equipment, and
has agreed to pay for routine maintenance of the vehicle.
BUDGET/FISCAL IMPACT: As part of the car equipment amount listed above ($20,204), the
Foundation will reimburse the City for the purchase of one of the fourteen squad car
computer tablets approved by City Council at their February 4, 2019 meeting in the amount
of $3,701.26.
COUNCIL ACTION: Acceptance of the Donation of a Police Squad Car and related
equipment from the Lake Forest Police Foundation for the establishment of a Police K9
Program
7. Approval to extend the City’s Office Supplies Contract with Warehouse Direct
through May 31, 2020, with the option for additional extension as determined by the
Suburban Purchasing Cooperative of the Northwest Municipal Conference
STAFF CONTACT: Elizabeth Holleb, Director of Finance (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff recommends City Council authorization to extend
the current contract with Warehouse Direct for City office supply purchases pursuant to a
contract granted by the Suburban Purchasing Cooperative (SPC) of the Northwest Municipal
Conference.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 9/6/13 Awarded contract for office supplies to
Warehouse Direct.
City Council 2/6/16 Approved extension through 12/31/16
consistent with the SPC extension.
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Monday, March 18, 2019 City Council Agenda
City Council 1/17/17 Approved extension through 2/28/18
consistent with the SPC extension.
City Council 2/5/18 Approved extension through 2/28/19
consistent with the SPC extension.
BACKGROUND/DISCUSSION: In September 2013, the City Council approved a contract with
Warehouse Direct for City office supply purchases. This contract was approved pursuant to a
contract awarded by the Suburban Purchasing Cooperative (SPC) of the Northwest
Municipal Conference. The SPC extended its contract through February 28, 2018 and the City
Council approved a similar extension on January 17, 2017. The SPC again extended its
contract through February 28, 2019 and the City Council approved that extension on
February 5, 2018. As an active SPC participant, staff is seeking authorization to extend the
contract through May 31, 2020 consistent with the February 28, 2019 contract notification by
SPC (see attached on page 35).
This joint purchasing initiative allows the City to benefit from competitive bid and discounted
pricing without having to designate Warehouse Direct as an exclusive provider. Should
departments find more advantageous savings through another source for a particular item,
they may purchase from other suppliers.
BUDGET/FISCAL IMPACT: Office supplies are paid directly from department operating
budgets and this action has no immediate fiscal impact. Office supply costs are included
within individual operating budgets. The estimated total of purchases for FY2019 is $45,000.
COUNCIL ACTION: Approval to extend the City’s Office Supplies Contract with Warehouse
Direct through May 31, 2020, with the option for additional extension as determined by the
Suburban Purchasing Cooperative of the Northwest Municipal Conference
8.Waive the Bidding Process and Approve the Replacement of Three Marked Police
Vehicles Included in the FY2020 Capital Equipment Budget to the Suburban
Purchasing Cooperative’s Low bidder, Currie Motors, in the amount of $103,305.
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council waive the bid process and
approve the replacement of three marked police vehicles included in the FY 2020 capital
equipment budget. It is recommended that the purchase of the replacement vehicles be
made via the Suburban Purchasing Cooperative administered by the Northwest Municipal
Conference. The City has utilized the Cooperative’s bid to purchase police vehicles over the
past six years. If the bid is awarded by City Council this evening, staff anticipates receiving
the replacement vehicles in August, 2019. The three Ford Interceptors being replaced will
reach their 100,000 mile mark by the time the new units are delivered.
BACKGROUND/DISCUSSION: The replacement Ford Interceptor is an all-wheel drive vehicle
with sufficient space for the officer and his / her accompanying gear. The vehicle itself sits up
higher and provides the officer improved visibility when driving amongst many large SUVs. The
vehicle has been designed specifically for police operations and offers many factory installed
police options. It has evolved into the most popular police vehicle on the market today and is
assembled in Chicago.
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Fleet Maintenance has determined that once the Ford Interceptors have accrued 100,000
miles, they begin to have costly mechanical issues. Therefore once the new vehicles are put
into service, the used vehicles will be placed out to bid and sold to the highest bidder.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee December 11, 2018 Reviewed & Approved F.Y. ’20 List
Finance Committee November 26, 2018 Included with Capital Plan
BUDGET/FISCAL IMPACT: Information regarding the FY 2020 capital equipment purchases was
included in the November 26, 2018 Finance Budget packet. At its December 11, 2018 meeting,
the Public Works Committee specifically reviewed and recommended approval of each piece
to be included in the FY 20 capital budget.
The City has purchased police vehicles from the Suburban Purchasing Cooperative’s low
bidder Currie Motors in the past and has not had any problems with the dealership nor the
delivered vehicles. All warranty work is completed by a local Ford authorized dealer.
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific waiver requested:Administrative Directive 3-5, Section 9.0F –
Government Joint Purchase
Below is an estimated summary of squad car budget:
FY2020 Funding Source Amount Budgeted Amount Requested Budgeted?
Y/N
Capital Fund $120,000 $103,305 Y
COUNCIL ACTION: Waive the Bidding Process and Approve the Replacement of Three
Marked Police Vehicles Included in the FY2020 Capital Equipment Budget to the Suburban
Purchasing Cooperative’s Low bidder, Currie Motors, in the amount of $103,305.
9. Award of Bid for the Replacement of Three Refuse Scooters for the Sanitation
Section to Honda Northwest in the Amount of $51,450 Included in the FY2020
Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the
replacement of three refuse scooter chassis. The scooters are used daily in the City’s refuse,
yard waste, and recycling collection programs. Per the Purchasing Directive 3-5, staff sent
bid specifications to multiple dealerships, had the invitation to bid printed in the local
newspaper, and placed all specifications on the City’s website.
BACKGROUND/DISCUSSION: The Sanitation Section has twelve refuse scooters in its fleet. The
units are not only used for daily Sanitation operations, but in addition, they assist with clean-up
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Monday, March 18, 2019 City Council Agenda
efforts after special events and small projects that require frequent stops (e.g. mosquito larva
abatement in catch basins, pre-winter sidewalk tree trimming, etc.).
All three refuse scooters requested to be replaced were purchased in 2014 and have each
accrued on average over 4,100 hours. Over the scooters’ years of use, various parts have been
replaced to include clutches, transmissions, axles, ball joints, control arms, etc. The
manufacturer of the existing scooters, Jacobsen, ceased production of the scooters in early
2015. With a minimal number of these units currently in use throughout the United States, Fleet
Maintenance has had a very difficult time locating parts over the past year. The parts either
are no longer available or if they are, many are being purchased from other countries.
Both the Sanitation and Fleet Maintenance staff have spent the past year researching and
demonstrating possible replacements for the Jacobsen units. After reviewing many
manufacturers ATV product lines, a Honda demonstration unit was purchased last fall and
has been in use for six months. Fleet Maintenance modified the Honda ATV with a dump
body and cab enclosure. Since being placed into service, the unit has been very reliable
and has had no break-downs. Parts are readily available through multiple vendors in northern
Illinois and are significantly less expensive than the current Jacobsen scooter parts. The unit
also travels easily through snow covered driveways without becoming stuck, which is a
marked improvement compared to the current Jacobsen scooters.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee December 11, 2018 Reviewed & Approved FY 20 List
Finance Committee November 26, 2018 Included with Capital Plan
BUDGET/FISCAL IMPACT: As previously noted, all required bidding procedures were followed;
staff sent bids to twenty Honda dealers in multiple states. The cab enclosure and dump unit
are each separate items. Similar to the demonstration unit, the City’s Fleet Maintenance
Section will assemble these three new units upon arrival of the equipment. Staff received
three quotes for the cab enclosures and three quotes for the dump bodies. The following two
charts provide the quote summaries:
Cab Enclosures
Company Name Amount (Quantity – 3)
Alumilite Armor $ 8,586
Side-By-Side Stuff $11,738
Nielsen Enterprises $14,373
Dump Body
Company Name Amount (Quantity – 3)
Burris Equipment $18,285
J.W. Turf $19,575
Reinders, Inc. $22,275
On March 15, 2019, the following bids were received for the chassis portion of the scooter:
Honda 1000 Chassis
Company Name Amount (Quantity – 3)
Honda Northwest $51,450
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Monday, March 18, 2019 City Council Agenda
Nielsen Enterprises $51,558
Fox Valley Cycles $54,000
Des Plaines Honda $55,968
Utilizing the low bid or low quote for each of the above items, the total price per unit is $26,107.
Included in the price of the Honda chassis is a 4-year warranty. Depending upon availability
of funds, staff intends on replacing the units every four years. Not only will the City save
significant dollars on parts, but research to date shows the resale value to be very positive on
these type of units.
Information regarding the FY 2020 capital equipment purchases was included in the November
26, 2018 Finance Budget packet. At its December 11, 2018 meeting, the Public Works
Committee specifically reviewed and recommended approval of each piece to be included
in the FY 20 capital budget. All warranty work will be completed by a local Honda authorized
dealer.
Has competitive pricing been obtained for proposed goods/services? Yes
Below is an estimated summary of refuse scooter budget:
FY2020 Funding Source Amount Budgeted Amount Requested Budgeted?
Y/N
Capital Fund $80,000 $78,321 Y
COUNCIL ACTION: Award of Bid for the Replacement of Three Refuse Scooters to Honda
Northwest in the Amount of $51,450 for the Sanitation Section Included in the FY2020 Capital
Equipment Budget.
10. Approval of a Public Works Committee recommendation to authorize the City
Manager to enter into a contract with LoVerde Construction for the Deerpath Golf
Course Watermain Extension, for an amount not to exceed $169,000.
STAFF CONTACT: CHUCK MYERS, SUPERINTENDENT OF PARKS AND FORESTRY, 810-3565
PURPOSE AND ACTION REQUESTED: Public Works Committee recommends awarding the
contract for the Deerpath Golf Course Watermain Extension to LoVerde Construction.
BACKGROUND/DISCUSSION: The current water service for the Deerpath Golf Course
Clubhouse is a 1.5” service line that is attached to an 8” watermain on the north end of
Holland Ct. This watermain was installed in 2010 and is in good condition. The proposed
project will involve extending the 8” watermain an additional 700 feet to the clubhouse,
where it will branch off to serve golf course facilities. The larger service is necessary to supply
water for a new sprinkler system in the clubhouse, a proposed new cart barn, and for future
improvements at the clubhouse.
Plans and specifications, including performing field surveys and design, were prepared by
Bleck Engineering. The City’s engineering staff will also provide daily inspection services for this
project.
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Monday, March 18, 2019 City Council Agenda
If approved by City Council, the project would commence on or about April1, 2019 and be
completed by May 15, 2019. Upon confirming the start date of the project, a letter will be sent
to the residents within the limits of the project two weeks prior to start of construction. The
City’s website, under “Construction Updates”, will also provide details on the construction
schedule.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/12/19 Recommend Approval
BUDGET/FISCAL IMPACT: Funding for this project is budgeted in the Golf Course Fund 510. Bids
for the Deerpath Golf Course Watermain Extension were received and opened on March 7,
2019. The City received a total of five bids, as shown below.
Has competitive pricing been obtained for proposed goods/services? Yes
Recommended Bidder/Proposer is BOLDED
Company Name Dollar Amount Bid
LoVerde Construction $ 153,711.00
Campanella & Sons, Inc. $ 160,351.10
Maneval Construction $ 160,576.20
DK Contractors $ 162,127.00
DiMeo Bros. $ 184,998.00
The low bidder, LoVerde Construction, has completed similar projects in other municipalities
and reference checks have been satisfactory.
The total amount of the contract with LoVerde Construction is $153,711.00. City staff is
recommending that a contingency of $15,289.00 (10%) be added to project cost, for a total
request of $169,000. If necessary, a supplemental appropriation ordinance for FY19 will be
submitted to the City Council for approval.
Due to the nature of this project and to reduce golf course operational impacts, staff is
requesting approval of the FY2020 funds in advance of the start of the fiscal year, so work can
begin as soon as possible.
Below is an estimated summary of Project budget:
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Golf Course Fund 510 $170,000 $169,000 Y
COUNCIL ACTION: Approval of a Public Works Committee recommendation to authorize the
City Manager to enter into a contract with LoVerde Construction for the Deerpath Golf
Course Watermain Extension, for an amount not to exceed $169,000.
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11. Award of Bid for the FY ‘20 Concrete Curb and Sidewalk Replacement Project to
Schroeder and Schroeder, Inc. for a Not-to-Exceed Amount of $75,000
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff recommend
awarding Lake Forest’s share of the joint 2019 Concrete Curb and Sidewalk Replacement bid
to Schroeder and Schroeder, Inc.
BACKGROUND/DISCUSSION: This project is the City’s annual Sidewalk Replacement program
that replaces hazardous and deteriorated sections of sidewalk, curb, and gutter.
Based on the City Sidewalk Survey and requests for replacement of concrete sidewalk and
curb from residents and businesses, the City’s Engineering staff prioritizes the locations for
replacement based on the severity of their condition on an annual basis.
City staff have previously briefed the City Council on Municipal Partnership Initiative (MPI), a
program that takes advantage of economies of scale by securing low bid prices among
neighboring municipalities who bid similar projects each year. This year, the City joined forces
with Lake Bluff, Highland Park, Glencoe, Lincolnwood, and Winnetka to have a joint bid for
the 2019 Concrete Curb and Sidewalk Replacement Project.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/12/19 Recommend Approval
BUDGET/FISCAL IMPACT: Bids for the 2019 Concrete Curb and Sidewalk Replacement Project
were received and opened on March 7, 2019. A total of two firms submitted bids for the
project. The bid prices consist of bid quantities that are to be completed by all the
participating municipalities as part of their respective concrete and sidewalk repair programs.
Each of the MPI partners will be awarding their respective contracts separately.
The following is a summary of the bids received:
BIDDER TOTAL MPI BID PRICE
Schroeder & Schroeder, Inc. $871,443.05
A Lamp Concrete Contractors, Inc. $898,192.60
The breakdown of the bid amount specific to Lake Forest bid items is summarized below:
BIDDER TOTAL
Schroeder & Schroeder, Inc. $74,410.25
A Lamp Concrete Contractors, Inc. $81,633.60
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Monday, March 18, 2019 City Council Agenda
Schroeder and Schroeder, Inc. has worked in Lake Forest on previous contracts with
satisfactory results.
If awarded, work on this project is expected to begin in June and be completed by the end
of August. Property owners living near the vicinity of the construction work will be notified in
advance of the start of construction.
The City’s Engineering staff will provide oversight through daily inspections.
Has competitive pricing been obtained for proposed goods/services? Yes
Below is an estimated summary of Project budget:
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $75,000 $75,000 Y
COUNCIL ACTION: Award of Bid for the FY ‘20 Concrete Curb and Sidewalk Replacement
Project to Schroeder and Schroeder, Inc. for a Not-to-Exceed Amount of $75,000
12. Award of Bid for the 2019 MPI Crack Sealing Contract to Patriot Pavement
Maintenance in the amount of $30,000
STAFF CONTACT: Robert Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request awarding
Lake Forest’s share of the joint 2019 MPI Crack Sealing Project bid to Patriot Pavement
Maintenance.
BACKGROUND/DISCUSSION: Cracks in pavements allow moisture to penetrate the surface
causing premature pavement material failure. To minimize the water infiltrating the
pavement base, crack sealing with a hot sealant is required. Crack sealing is a practical and
cost effective measure and is an essential part of a good pavement maintenance program.
City staff has previously briefed the City Council on MPI , a program that takes advantage of
economies of scale, for securing low bid prices, among neighboring municipalities who bid
similar projects each year. This year, the City will again join forces with four other neighboring
communities in the MPI Crack Sealing contract. In 2019, the City plans to do approximately
50,000 feet of crack sealing.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/12/19 Recommend Approval
BUDGET/FISCAL IMPACT: The project was placed out to bid late February with a subsequent
bid opening on March 7, 2019. A total of 2 bids were received. The bid prices consist of bid
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Monday, March 18, 2019 City Council Agenda
quantities that are to be completed by five municipalities as part of their respective crack
sealing project.
BIDDER TOTAL BID PRICE
Patriot Pavement
Maintenance $ 123,295.00
S.K.C. Construction
Inc. $ 133,511.00
The breakdown of the bid amount specific to Lake Forest bid items is summarized below:
BIDDER TOTAL
Patriot Pavement
Maintenance $ 26,880.00
S.K.C. Construction Inc. $ 29,040.00
Engineer’s Estimate $ 30,000.00
If awarded, work on this project is expected to be completed in one week’s time. Upon
award of the bid, the City will meet with the contractor to develop a schedule for the
execution of work. Engineering staff will provide daily oversight and inspections of the crack
sealing. The City’s website, under “Construction Updates”, will also provide details of the work
schedule.
Has competitive pricing been obtained for proposed goods/services? Yes
Below is an estimated summary of the project budget:
FY2020 Funding
Source
Account
Budget
Amount
Requested
Budgeted?
Y/N
Capital Fund $30,000 $30,000 Y
COUNCIL ACTION: Award of Bid for the 2019 MPI Crack Sealing Contract to Patriot Pavement
Maintenance in the amount of $30,000.
13. Request Approval to Waive the Bid Process and Participate in the Renewal Year of
Lake County’s Morton Rock Salt Bid at a Price Not-To-Exceed $64.88/Ton, for the
Purchase of 3,600 Tons for Winter 2019/2020, including a Reserve for FY ’20 and/or
FY ‘21
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council waive the bidding process
and approve the City’s participation in the renewal year of Lake County’s salt bid to
purchase road salt for winter 2019/2020 and a reserve for either FY ’20 or FY ’21 winter.
BACKGROUND/DISCUSSION: With the salt bay project completed in early May, 2015, the City
is now able to store an additional 800 tons of salt. This results in a total storage capacity of
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Monday, March 18, 2019 City Council Agenda
2,400 tons, equating to 83% of the City’s average annual usage of 2,900 tons. Staff
recommends that salt be purchased this upcoming summer and fall months (1,900 tons) to
ensure that 2,400 tons are on-hand before next winter begins. Additionally, staff requests
approval to purchase an additional 1,700 tons and take delivery if / when needed during the
winter months. This approach guarantees the ability to take immediate salt deliveries during
the winter months if needed. Finally, with this upcoming winter being the second of a two-
year agreement and the contract to be re-bid in spring, 2020, and the fact that inventories
are currently very low across the United States, staff believes the pricing will be lower with the
current contract and will therefore be less expensive to purchase salt for the City’s 2020/2021
winter.
The following chart provides a summary of the current inventory and tonnages requested for
winter 2019/2020 and a reserve for either the FY ’20 or FY ’21 winter.
Salt Tonnage On-Site at Beginning of Winter 2018/2019 2,400 tons
Salt Delivered in February, 2019 950 tons
Salt Tonnage Used During Winter 2018/2019 -2,750 tons
Current Inventory as of March 12, 2019 600 tons
Amount Staff Anticipates Using for Remainder of March -50 tons
Estimated End of Winter Inventory: 550 tons
Amount Needed to Have a Pre-Winter Inventory of 2,400 Tons 1,850 tons
Pre-2019/2020 Winter Inventory: 2,400 tons
Total Tons to be Purchased for Winter 2019/2020 or 2020/2021 Reserve 1,750 tons
Total Tons to be Purchased: 1,850 tons + 1,750 tons = 3,600 tons 3,600 tons
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee March 12, 2019 Recommended Approval
City Council March 19, 2018 Salt Purchase Approved
City Council March 6, 2017 Salt Purchase Approved
City Council March 7, 2016 Salt Purchase Approved
City Council March 16, 2015 Salt Purchase Approved
City Council March 17, 2014 Salt Purchase Approved
BUDGET/FISCAL IMPACT: Before this winter’s snow season began, salt supplies were low due
to a 12-week salt mine strike at the Compass Minerals mine in Goderich, Canada.
Additionally, with a significantly heavy winter in both the Midwest and east coast, supplies
became extremely low. Therefore, there is no opportunity to purchase salt at a reduced rate
with no regional suppliers having a stock pile needing to be sold. Staff contacted salt
suppliers to ask what the current rate for salt is: Prices provided ranged from $90-$127 / ton.
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific waiver requested: Administrative Directive 3-5, Section 9.0F –
Government Joint Purchase.
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Monday, March 18, 2019 City Council Agenda
Funding Source Account
Budget
Amount
Requested
Budgeted
Y/N
FY ’20 General $187,000 $120,028 Y
FY ’21 General $187,000 $113,540 Y
COUNCIL ACTIONS: Request Approval to Waive the Bid Process and Participate in the
Renewal Year of Lake County’s Morton Rock Salt Bid at a Price Not-To-Exceed $64.88 / Ton,
for the Purchase of 3,600 Tons for Winter 2019/2020 Including a Reserve for FY ’20 and/or FY
‘21
14. Special Event Approval of the Recurring “Class A” Special Event Permits Proposed
for 2019
STAFF CONTACT: Michael Strong, Assistant to the City Manager (847-810-3680)
BACKGROUND/DISCUSSION: The City of Lake Forest regulates the review, approval, and
administration of special events that take place within the community pursuant to
Administrative Directive 1-17 (“Special Events Policy”).
The approval process for each special event depends on their scope and scale. Large
special events, which are typically classified as “Class A” special events, require the use of
public property, request or require substantial city services (e.g. property, personnel,
equipment, resources), or anticipate crowds in excess of 500 patrons. These special events
require both City Manager and City Council approval prior to their authorization.
In advance of the special event season each year, City staff compiles a list of the annual
recurring “Class A” special events and provides it to City Council for their review and
approval to aid these organizations in their planning for the upcoming year.
The list of current recurring “Class A” events planned for 2019 is included below, in calendar
order:
• Festival and Fireworks (Exempt): Thursday, July 4, 2019
• Lake Forest Day (Exempt): Tuesday-Wednesday, August 6-7, 2019
• Art Fair on the Square: Sunday-Monday, September 1-2, 2019
• Lake Forest/Lake Bluff Artisan Guild: Sunday-Monday, September 1-2, 2019
• Fall Festival (Formerly Oktoberfest): Saturday, September 21, 2019
• Bagpipes and Bonfire: Sunday, September 29, 2019
• Tree Lighting Ceremony (Exempt): Friday, November 29, 2019
• Santa in Market Square: Saturday, December 14, 2019
BUDGET/FISCAL IMPACT: Except for city-sponsored special events, which include those
identified as “exempt” above, the Special Events Policy requires that costs incurred for city
services (i.e. hiring of public safety personnel, or usage of City services or materials) be
charged back to event organizers in accordance with the Annual Fee Ordinance.
COUNCIL ACTION: Staff Recommends that City Council Grant Approval of the Recurring
“Class A” Special Event Permits Proposed for 2019.
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Monday, March 18, 2019 City Council Agenda
COUNCIL ACTION: Approval of the fourteen (14) Omnibus items as presented
6.ORDINANCES
7.NEW BUSINESS
8.ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
1.EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c), (11), The City Council will be
discussing threatened/pending litigation.
Adjournment into Executive Session
Reconvene into Regular Session
9.ADJOURNMENT
A copy of the Decision Making Parameters can be found beginning on page 19 of this
packet.
Office of the City Manager March 13, 2019
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
1818
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
1919
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, March 4, 2019
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and the
City Clerk, Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman
Rummel, Alderman Reisenberg, Alderman Preschlack, Alderman Moreno and Alderman Buschmann.
Absent: None
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Lansing reported on the new Metra Services at the Telegraph Road Train Station. Alderman
Buschmann reported on previous and upcoming pop up events at the Telegraph Road train station.
COMMENTS BY CITY MANAGER
City Manager Jason Wicha reported that the Budget Workshop will be held at the Municipal Services
Building on Monday, March 11 beginning at 5 pm.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
1. Approval of Public Works Committee’s Recommendation to Award a Bid for the North Beach
Access Road Landslide Restoration Project to John Keno & Company, Inc. in the Amount of
$2,088,363.40. In Addition, Approval of a 10% Engineering and/or Construction Contingency
in the Amount of $208,836.34
Michael Thomas, Director of Public Works, reviewed the background of the bluff failure. He gave an in-
depth review of the project design features, bidding process, project budget, construction timeline and the
overall recommendation of the Public Works Committee. More importantly, noting that at the March 11
meeting, the Finance Committee will be asked to consider staff recommendations regarding additional
revenues needed for this project.
The City Council had discussion on the generous financial support of the community, communication with
residents on the project and beach information, risk of further or additional slides during construction due
to weather. Mr. Thomas reviewed items that were discovered and recommended to be included in the
project: an additional 80’ of bluff southward required fill to provide a reliable tie-in point, relocation of the
sanitary sewer, widening the entire road and curve to provide a higher degree of safety, and the
recommendation that the parking lot be reconstructed.
2020
Proceedings of the Monday, March 4, 2019
Regular City Council Meeting
Mayor Lansing asked if there was anyone from the public who would like to comment on this item.
Kim Reich spoke to the Council about the Oak Knoll Woodlands berm, drainage, code enforcement and
fines.
Mayor Lansing again asked if there was anyone from the public who would like to comment on this item.
Seeing none, he asked for a motion.
COUNCIL ACTION: Based upon the recommendation of the Public Works Committee and City Staff,
approval of the following items is being requested:
1. Approval of the Public Works Committee’s Recommendation to Award a Bid for the North Beach
Access Road Landslide Restoration Project to John Keno & Company, Inc. in the amount of
$2,088,363.40.
AND
2. Approval of the Public Works Committee’s Recommendation to Approve an Engineering and/or
Construction Contingency (10% of the low bid) for the North Beach Access Road Landslide
Restoration Project in the Amount of $208,836.34.
Alderman Moreno made a motion for Approval of the Public Works Committee’s Recommendation to
Award a Bid for the North Beach Access Road Landslide Restoration Project to John Keno & Company, Inc. in
the amount of $2,088,363.40, and, Approval of the Public Works Committee’s Recommendation to Approve
an Engineering and/or Construction Contingency (10% of the low bid) for the North Beach Access Road
Landslide Restoration Project in the Amount of $208,836.34., seconded by Alderman Buschmann. The
following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and
Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
1. Consideration of a Recommendation from the Public Works Committee in Support of an
Ordinance Amending Section 135.108(C) titled “Noise, Generally” of the City Code. (First
Reading of the Ordinance)
Chuck Myers, Superintendent of Parks & Forestry, gave an overview of the number of times that any
recommended changes were proposed to this ordinance and reviewed the recent staff work as
recommended by the Public Works Committee. He reported the recommended change to the ordinance
would be to amend the Code to limit the use of all landscape equipment, including, but not limited to,
gasoline powered leaf blowers on Saturdays and Sundays as follows: Saturday - Permitted hours - 8:00 a.m.
to 5:30 p.m. Sunday and Holidays – Permitted hours - 10:00 a.m. to 5:00 p.m.
Chair of the Public Works Committee Raymond Buschmann reported that no change is recommended to the
use of landscape equipment as currently permitted in the Code and that the Code currently permits the use
of any type of landscape equipment from 7:30 a.m. to 7:30 p.m., Monday through Friday. He said the
recommended changes are workable, enforceable and understandable.
The City Council had discussion on the time reduction and types of equipment used.
Mayor Lansing asked if there was anyone from the public who would like to comment on this item.
Amy Schuetz spoke to the Council in about considering a full ban on the use of leaf blowers.
Yuh Schabacker-Koppel spoke to the Council in regards to sound decibels while she is in her home and air
pollution from gas powered lawn machines.
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Proceedings of the Monday, March 4, 2019
Regular City Council Meeting
The City Council had additional discussion, again acknowledging that feedback on this topic will continue to
be conveyed.
Mayor Lansing again asked if there was anyone from the public who would like to comment on this item.
Seeing none, he asked for a motion.
COUNCIL ACTION: Grant First Reading of an Ordinance Amending Section 135.108(C), titled “Noise,
Generally” of the City Code consistent with the recommendation of the Public Works Committee.
Alderman Buschmann made a motion to grant First Reading of an Ordinance Amending Section 135.108(C),
titled “Noise, Generally” of the City Code consistent with the recommendation of the Public Works
Committee., seconded by Alderman Moreno. The following voted “Aye”: Aldermen Beidler, Morris,
Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8-
Ayes, 0 Nays, motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the February 19, 2019 City Council Meeting Minutes
2. Approval of the Check Register for the Period of January 26 to February 22, 2019
3. Approval of a Parks & Recreation Board recommendation to approve Annual Tree Purchasing
in the Forestry FY2020 Budget
4. Approval of a Parks & Recreation Board recommendation to authorize the City Manager to
enter into a contract with Mariani Landscape for Grounds Maintenance Services at Forest
Park in the Parks FY2020 Budget
5. Approval of a Parks & Recreation Board recommendation to authorize the City Manager to
enter into a contract with Landscape Concepts Management for Annual Grounds
Maintenance Services in the Parks FY2020 Budget
6. Approval of Council to 1) transfer the proceeds from the sale of the Deerpath Golf Course
golf cart fleet in the amount not to exceed $51,300 to the Friends of Lake Forest Parks and
Recreation Foundation and 2) accept the anticipated donation by the Friends of Lake Forest
Parks and Recreation Foundation of a new cart fleet.
7. Award of the Lake Forest Share of the Joint 2019 Annual Street Resurfacing and Asphalt
Patching Program to Schroeder Asphalt Services Inc. in the amount of $1,088,000, subject to
Finance Committee review on March 11, 2019
COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately.
The City Council had discussion on items #2 and #4. Mayor Lansing again asked members of the Council if
they would like to remove any item or take it separately.
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Proceedings of the Monday, March 4, 2019
Regular City Council Meeting
Seeing none, Mayor Lansing asked for a motion to approve the seven (7) Omnibus items as presented.
Alderman Beidler made a motion to approve the seven (7) Omnibus items as presented, seconded by
Alderman Rummel. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg,
Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
1. Consideration of a Recommendation from the Zoning Board of Appeals in Support of
Amendments to the Special Use Permit for Elawa Farm including Modifications to the
Conditions of Approval and Updates to the Master Plan. Elawa Farm is Located at 1401
Middlefork Drive, in the Middlefork Farm Subdivision. (If desired by the Council, Waive First
Reading and Grant Final Approval of the Ordinance.)
Catherine Czerniak, Director of Community Development, identified Elawa Farm as an extraordinary
community resource. Ms. Czerniak recapped what the City has seen at this site since 1977, steps taken in
1998 and in 2010 when a Special Use Permit was granted approving Elawa Farm as a Community Facility
with a Master Plan adopted, and 2010 up to today with the awareness and use of Elawa Farm as a
community resource.
Ms. Czerniak reported that Elawa Farm is well used. As awareness and use of Elawa Farm has increased, so
too has the use of the adjacent Lake County Forest Preserve’s trails, the Lake Forest Open Lands’ oak
savanna and Elawa Park. In 2017, after receiving input from various parties about the number, frequency,
type and impact of activities at Elawa Farm, the City initiated a review of the Special Use Permit and the
Master Plan. The Zoning Board of Appeals undertook the requested review consistent with the procedures
detailed in the Code for considering amendments to existing Special Use Permits.
She reported that over the course of seven public meetings, which spanned about a year, the Zoning Board
of Appeals reviewed special uses in general and studied the current Elawa Farm Special Use Permit and
Master Plan. At each meeting, the Board heard testimony from representatives of the Elawa Farm
Foundation, the Wildlife Discovery Center (which is a program of the City’s Park, Recreation and Forestry
Department), and heard public comment from representatives of the Middlefork Farm Homeowners’
Association and individual residents who live in the immediate area. Based on the testimony presented, the
Board developed updated maps and revised conditions of approval, heard testimony on the proposed
changes and made further revisions before finalizing a recommendation to the City Council.
In summary, the Zoning Board of Appeals recommended to the City Council that the original vision for Elawa
Farm remain; a community resource for primarily passive educational and recreational pursuits. The Board
worked to balance the interests of various parties; respecting and preserving the residential character of the
neighborhood while at the same time, recognizing that community use of the site was always intended.
Further, the majority of the Board accepted that there is a need to allow limited fundraising and private
rental events at Elawa Farm to generate revenue to support the buildings and grounds. The
recommendations forwarded by the Zoning Board of Appeals represent a sincere effort to be responsive to
the interests and concerns of all parties and in doing so, the Board acknowledged that no party is
completely satisfied. Finally, the Board acknowledged that once adopted, the amended Special Use Permit
and updated Master Plan are not set in stone noting that modifications to individual conditions can and
should be considered as the need may arise.
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Proceedings of the Monday, March 4, 2019
Regular City Council Meeting
Ms. Czerniak reported that separate and apart from the recommendation in support of amending the
Special Use Permit, the Board forwarded additional recommendations to the City Council for consideration.
The City Council thanked the zoning Board of Appeals for their work. The City Council had discussion on
financial impacts, definitions relating to farm animals, amplified sound, shuttles, and private events.
Mayor Lansing asked if there was anyone from the public who would like to comment on this item.
Kathryn Duffy spoke out of concern for amplified music, shuttle services and the noise of breaking down
events.
Marina Carney Puryear offered suggested corrections and definitions to conditions of the Special Use
Permit.
Rob Carmicheal reported that the Wild Life Discovery Center is licensed through many agencies.
Carl Walsh asked the Council to look at Elawa’s return on investment.
The City Council had further discussion, reiterating that the amended Special Use Permit and updated
Master Plan are not set in stone, noting that modifications to individual conditions can and should be
considered as the need may arise.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final
approval of the Ordinance approving amendments to the Special Use Permit for Elawa Farm including
modifications to the conditions of approval and updates to the Master Plan in accordance with the Zoning
Board of Appeals’ recommendation.
AND, by motion:
1. Direct that private rental events already scheduled for 2019 be allowed to exceed the number
allowed by the revised conditions. The events must comply with the revised conditions relating
to operational aspects.
2. Direct staff to update procedures related to the overall coordination of activities in the area and
enforcement of the conditions of the Special Use Permit and the consequences of violations.
3. Direct staff and the Property and Public Lands Committee to continue to reexamine the financial
aspects of Elawa Farm as negotiations continue around modifications to the Operating
Agreement.
Alderman Reisenberg made a motion to waive first reading and grant final approval of the Ordinance
approving amendments to the Special Use Permit for Elawa Farm including modifications to the conditions
of approval and updates to the Master Plan in accordance with the Zoning Board of Appeals’
recommendation and, by motion: 1- Direct that private rental events already scheduled for 2019 be allowed
to exceed the number allowed by the revised conditions. The events must comply with the revised
conditions relating to operational aspects. 2- Direct staff to update procedures related to the overall
coordination of activities in the area and enforcement of the conditions of the Special Use Permit and the
consequences of violations. 3- Direct staff and the Property and Public Lands Committee to continue to
reexamine the financial aspects of Elawa Farm as negotiations continue around modifications to the
Operating Agreement, seconded by Alderman Newman. The following voted “Aye”: Aldermen Beidler,
2424
Proceedings of the Monday, March 4, 2019
Regular City Council Meeting
Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”:
None. 8- Ayes, 0 Nays, motion carried
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
ADJOURNMENT
There being no further business Mayor Lansing asked for a motion. Alderman Buschmann made a motion to
adjourn, seconded by Alderman Preschlack. Motion carried unanimously by voice vote at 8:45 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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Page 1 of 4
THE CITY OF LAKE FOREST
ORDINANCE NO. 2018 2019 - ___
AN ORDINANCE AMENDING SECTION 135.108 (C) – “NOISE; GENERALLY”
OF THE CITY CODE
WHEREAS, The City of Lake Forest is a home rule, special charter municipal
corporation; and
WHEREAS, from time to time it is appropriate to review, update and modify the
City Code of Lake Forest (the “City Code”) to assure that it appropriately reflects current
practices and trends, is clear, and addresses new issues that may arise; and
WHEREAS, at the direction of the City Council, the Public Works Committee
reviewed Section 135.108 (C) of the City Code and considered updates and
clarifications; and
WHEREAS, the preservation of quiet enjoyment of residential properties
throughout the City is valued as part of the community’s character; and
WHEREAS, the City has determined that limiting the hours during which the use
of landscape maintenance equipment is permitted benefits the health, environment and
general welfare of the community; and
WHEREAS, the Mayor and City Council, having considered the recommendation
of the Public Works Committee, have determined that adopting this Ordinance and
amending Chapter 135.108 (C) of the City Code relating to gasoline-powered leaf
blowers as hereinafter set forth, will be in the best interests of the City and its residents;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS
FOLLOWS:
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Page 2 of 4
SECTION ONE: Recitals. The foregoing recitals are hereby adopted by
this reference as the findings of the City Council and are hereby incorporated into this
Section as if fully set forth.
SECTION TWO: Amendment to Section 135.108 (C). Section 135.108(C),
entitled “Noise; Generally,” of the City Code is hereby amended as follows:
• Section 135.108(C) is hereby amended in part and shall hereafter be and
read as reflected in Exhibit A which is attached hereto and made a part
hereof.
SECTION THREE: Effective Date. This Ordinance shall be in full force and
effect upon its passage, approval, and publication in pamphlet form in the manner
provided by law.
Passed this ____ day of _____, 20182019
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this _____ day of ____, 20182019
Mayor
ATTEST:
City Clerk
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Exhibit A
Amended Section 135.108(C) (with blackline amendments)
(C) (1) It shall be unlawful to cause or make loud noise through the operationoperate
of lawn maintenance equipment including, but not limited to, lawn mowers,
tractors and gasoline-powered leaf blowers equipment before 7:30 a.m. on
weekdays, 8:00 a.m. on Saturdays and 10:00 a.m. on Sundays and holidays, and
after, 7:30 p.m. on weekdays all days, 5:30 p.m. on Saturdays, and 5:00 p.m. on
Sundays and holidays, except as authorized by the City Manager.
(2) This restriction shall not apply to golf course maintenance operations
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Page 4 of 4
Exhibit A
Amended Section 135.108(C) (clean version)
(C) 1) It shall be unlawful to operate lawn maintenance equipment including, but not
limited to, lawn mowers, tractors and gasoline-powered leaf blowers before 7:30
a.m. on weekdays, 8:00 a.m. on Saturdays and 10:00 a.m. on Sundays and
holidays, and after7:30 p.m. on weekdays 5:30 p.m. on Saturdays, and 5:00 p.m.
on Sundays and holidays, except as authorized by the City Manager.
(2) This restriction shall not apply to golf course maintenance operations
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