CITY COUNCIL 2019/03/04 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, March 4, 2019 at 6:30 pm
City Hall Council Chambers
220 E. Deerpath, Lake Forest
Honorable Mayor, Robert Lansing
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
James E. Morris, Alderman First Ward James Preschlack, Alderman Third Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
2. COMMENTS BY CITY MANAGER
3. COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
1. Approval of Public Works Committee’s Recommendation to Award a Bid for the
North Beach Access Road Landslide Restoration Project to John Keno & Company,
Inc. in the Amount of $2,088,363.40. In Addition, Approval of a 10% Engineering
and/or Construction Contingency in the Amount of $208,836.34
PRESENTED BY: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: At its October 15, 2018 meeting, City Council approved
design option 3A for the repair of the bluff, agreements for both the engineering and
landscape designs, and the removal of the existing boardwalk. The four-month design was
completed, placed out to bid, and bids were opened on February 19, 2019. The Public Works
Committee and Staff met on February 20, 2019 and are requesting City Council’s approval of
the low bid contractor John Keno & Company. As with all major construction projects, a 10%
contingency is also requested for any unforeseen issues that may arise during construction. If
approved this evening, the project will begin immediately with an estimated completion date
of September 15, 2019.
BACKGROUND/DISCUSSION: At approximately 5:45 p.m. on Wednesday, June 27, 2018, Parks,
Forestry, and Public Works staff were notified by both the Police and Fire Departments that a
significant bluff failure had occurred adjacent to the North Beach Access Road. Thankfully
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Monday, March 4, 2019 City Council Agenda
no one was injured and no private property (e.g. cars) was damaged. The total failure
removed an area approximately sixty feet wide from Forest Park’s table land down to the
roadway below. The failure was due to over saturation from the rains in May and June and a
very heavy rainfall the night before.
After a thorough review of all options and their accompanying costs, City Council ultimately
decided to pursue option 3A. The following is an overall summary of the items included in the
overall project:
• Reconstructing the lower portion of the existing roadway to include curb and gutter
• Aligning the roadway further east and widening the curve
• Stabilizing the existing failed slope with approximately 23,784 cu. yds. of fill
• Relocating approximately 470’ of a 12” sanitary sewer and 300’ of 12” storm sewer
• Install approximately 390’ of 6” underdrain, 590’ of 6”groundwater drainage piping,
erosion control, and a stone revetment
• Reconstruct the existing parking lot
During the design process certain items were discovered and recommended to be included
in the project. Four of the five items were not known before the October 15, 2018 City
Council meeting. First, after a detailed survey of the area, it was determined that an
additional 80’ of bluff southward required fill to provide a reliable tie-in point. Secondly, the
sanitary sewer was located and a portion was determined to be in conflict with the proposed
fill area therefore requiring its relocation. Third, the entire road and curve was widened to
provide a higher degree of safety when two cars pass one another. Fourth, a wood guardrail
was designed around the curve area to provide safer use especially during winter months.
Finally, both the engineers and staff recommend the parking lot be reconstructed. The
parking lot is original from 1987 and has been patched many times by the City’s Streets
Section. It is currently in very poor condition and needs to be reconstructed. Additionally
after its use over these next six months as a staging area for equipment and materials, staff
anticipates no adequate asphalt will remain.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/20/2019
Recommended City Council approve the
low bid from John Keno & Company.
Recommended a 10% contingency be
approved for any additional engineering
(AECOM) and/or construction (Keno).
Recommended the unused $83,090
contingency from the NBAR ravine project
be put towards the bluff project overage.
Recommended removing the $265,000
Forest Avenue parking lot resurfacing in FY
’20 and allocating those dollars to cover the
over-budget amount of $32,013 and the
approx. $208,000 contingency.
Recommended including the $200,000
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Monday, March 4, 2019 City Council Agenda
budget and repair of the North Beach
parking lot in the bluff restoration project.
City Council 10/15/2018
Directed staff to pursue the bluff repair via
design option 3A. Approved engineering
design services agreement with AECOM.
Approved landscape design services
agreement with P. Clifford Miller, Inc.
Approved removal of the existing
boardwalk.
City Council 10/1/2018 Considered Design & Option Approvals;
Discussion Tabled
Public Works Committee 9/24/2018
Recommended City Council Further Discuss
1A & 3A, Pursue Competitive Bidding,
Complete Project by Memorial Day, 2019.
Recommended Approval of AECOM’s
Design & Bidding Services Agreements
City Council 9/17/2018 Staff Reviewed Each Repair Option and Its
Accompanying Timeline
City Council 9/4/2018 Staff Provided Update from Bluff Advisory
Committee
Bluff Advisory Committee 8/27/2018 Recommended City Pursue One of Three
Repair Options
Bluff Advisory Committee 8/8/2018 Reviewed All Bluff Repair Options
City Council 7/16/2018 Approved Design/Build Approach for
Ravine Repairs
City Council 7/2/2018 Staff Updated City Council on Bluff Failure
City Council 3/20/2017 Approval of Forest Park Monitoring Services
with AECOM
Public Works Committee 3/15/2017 Recommended Approval of Forest Park
Monitoring Services
Finance Committee 3/13/2017 Provided 3/1/2017 Forest Park Bluff Stability
Evaluation
BUDGET/FISCAL IMPACT: At the October 15, 2018 City Council meeting, staff noted that with
minimal engineering completed, option 3A was estimated to cost $1,985,000. Staff rounded
the estimated total project cost to $2,000,000 and provided such to the Finance Committee
at their November 26, 2018 capital budget meeting. Staff also noted that funding for the
repair would come from the City’s reserves unless supplemental private donations were
received.
On February 11, 2019, a mandatory on-site pre-bid meeting was held with all interested
contractors. Subsequently on February 19, 2019, the following seven unit-based bids were
received:
Contractor Bid Amount
John Keno & Company, Inc. $2,088,363.40
V3 Construction $2,227,500.00
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Monday, March 4, 2019 City Council Agenda
Campanella & Sons $2,323,425.85
Misfits Construction $2,334,695.00
A-Lamp Construction $2,429,667.02
Lake County Grading $2,478,406.39
Berger Excavating Contractors, Inc. $3,096,193.60
John Keno & Company recently completed repair work in the North Beach Ravine. They
were extremely responsive to both the City and the inspecting engineers throughout the
project. Their work was completed in a timely manner and no change-order requests were
submitted. Additionally, John Keno & Company is the contractor chosen by the neighbor on
the north side of the NBAR ravine to repair their bluff failure. John Keno & Company has
recently repaired the ravine at Lake Forest Cemetery, the McCormick Ravine, and is
scheduled to complete work for the City at both the water plant and the Lake / Woodbine
ravines this spring.
It is noted that private donations have been collected, as of today, pledges are in excess of
$650,000.
Has competitive pricing been obtained for proposed goods/services? Yes
FY2019 & FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
Capital Improvement Fund &
Fund Balance Reserves
$ 1,773,260 $2,297,199.74 Y
North Beach Access Road Ravine
Repair – unspent contingency
$ 83,090
The initial project estimate was $2,000,000. The City Council approved $208,000 for AECOM
design and construction engineering, as well as $18,740 for landscape design by Clifford
Miller. At its March 11 meeting, the City Council Finance Committee will consider staff
recommendations regarding additional revenues for capital projects, including the additional
amount needed for this project.
COUNCIL ACTION: Based upon the recommendation of the Public Works Committee and City
Staff, approval of the following items is being requested:
1. Approval of the Public Works Committee’s Recommendation to Award a Bid for the
North Beach Access Road Landslide Restoration Project to John Keno & Company, Inc.
in the amount of $2,088,363.40.
AND
2. Approval of the Public Works Committee’s Recommendation to Approve an
Engineering and/or Construction Contingency (10% of the low bid) for the North Beach
Access Road Landslide Restoration Project in the Amount of $208,836.34.
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Monday, March 4, 2019 City Council Agenda
2. Consideration of a Recommendation from the Public Works Committee in Support
of an Ordinance Amending Section 135.108(C) titled “Noise, Generally” of the City
Code. (First Reading of the Ordinance)
PRESENTED BY: Raymond Buschmann, Chairman Public Works Committee
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry (810-3565)
PURPOSE AND ACTION REQUESTED: As a follow up to City Council consideration of this matter
earlier this year, the Public Works Committee conducted further due diligence and after
deliberation, forwarded a recommendation in support of a modified Code amendment for
Council consideration.
BACKGROUND/DISCUSSION: Last fall, Mayor Lansing requested that City regulations pertaining to the
use of gasoline-powered leaf blowers be reviewed with the goal of mitigating noise impacts from the
equipment on neighboring residents.
Currently, the City Code allows the operation and use of gas powered lawn maintenance equipment,
including leaf blowers, with some limitations on hours of use. Section 135.108 of the City Code reads as
follows. “It is unlawful to cause or make loud noise through the operation of lawn maintenance
equipment including, but not limited to, lawn mowers, tractors and gasoline-powered leaf blower
equipment before 7:30 a.m. on weekdays, 8:00 a.m. on Saturdays and 10:00 a.m. on Sundays and
holidays and after 7:30 p.m. on all days, except as authorized by City Manager”. Golf course
operations are exempted from this restriction.
Review of Past Council Discussions/Actions Related to Use of Leaf Blowers
The City of Lake Forest first restricted the hours of operation of lawn maintenance equipment in 1991
following several months of public review and discussion which provided the opportunity for input from
landscaper companies. In 1995, the Code provisions established in 1991 were modified to distinguish
between leaf blowers and other types of lawn maintenance equipment. At the request of an
alderman, the Council revisited the use of leaf blowers and related noise impacts in 2000, however,
after discussion, the Council decided not to make any changes to the regulations at that time.
On March 15, 2001, the Code was amended to align the hours of operation for gasoline-powered leaf
blowers with the permitted hours for use of other lawn maintenance equipment. This amendment was
enacted to eliminate confusion for both residents and City staff charged with enforcing the Code. In
2002, a ban on leaf blowers was considered as part of the adoption of the landscape contractors’
license requirement, but was rejected by the City Council.
Review of Recent Discussions
In January, 2018, City staff prepared options for further limiting the hours during which the use of
gasoline powered leaf blowers is permitted for Council consideration at the request of the Mayor. The
City Council, after some discussion, directed the Public Works Committee to conduct further study of
the matter.
In April, 2018, the Public Works Committee, after study and deliberation, forwarded a recommendation
to the Council in support of a Code amendment further limiting the hours during which gasoline
powered leaf blowers may be used. The recommendation proposed limiting such use, year round, to
Monday through Saturday, 9:00 a.m. to 5:00 p.m., with the use of gasoline powered leaf blowers
prohibited on Sundays and Holidays. No other changes to the existing Code language were
recommended by the Public Works Committee. In May, 2018, the City Council granted first reading of
an ordinance amending the Code consistent with the Public Works Committee’s recommendation.
However, in June, 2018, the City Council deferred final action on the amendment and remanded the
matter back to the Public Works Committee for further study.
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Monday, March 4, 2019 City Council Agenda
At the direction of the Public Works Committee, during the summer of 2018, City staff sent a survey to
landscape companies holding City of Lake Forest licenses to solicit input on the proposed limitations on
hours of operation for leaf blowers. The survey was sent out to 300 firms and 73 responses were
received.
In September 24, 2018, the Public Works Committee reviewed the survey results and held further
discussions about options for amendments to the Code to address concerns about noise impacts while
balancing the interests of various parties. After deliberation, the Public Works Committee unanimously
agreed to forward the following recommendation to the City Council. This recommendation is now
before the City Council for first reading.
Recommendation
Amend the Code to limit the use of all landscape equipment, including, but not limited to, gasoline
powered leaf blowers on Saturdays and Sundays as follows:
Saturday - Permitted hours - 8:00 a.m. to 5:30 p.m.
Sunday and Holidays – Permitted hours - 10:00 a.m. to 5:00 p.m.
No change is recommended to the use of landscape equipment as currently permitted in the Code
on weekdays. The Code currently permits the use of any type of landscape equipment from 7:30 a.m.
to 7:30 p.m., Monday through Friday.
SUMMARY - PROJECT REVIEW:
Reviewed Date Comments
Public Works
Committee 9/24/18 Review of survey results and consensus on a
recommendation to City Council.
Public Works
Committee 6/25/18 Direction to staff to solicit input from landscape
contractors.
City Council 6/4/18 Remanded to Public Works Committee for further study.
City Council 5/07/18 Approval of First Reading based on Public Works
Committee recommendation.
Public Works
Committee
4/11/18 Discussion and consensus to forward recommendation
to City Council.
City Council 1/16/18 Discussion and direction to Public Works Committee to
study issue.
City Council 2015 Consideration of further limits on leaf blowers – no action.
City Council 2002 Consideration of ban on leaf blowers – no action.
City Council 2001 Code amendment to align hours of operation for leaf
blowers and other lawn maintenance equipment.
City Council 1995 Code amendment to distinguish between leaf blowers
and other lawn maintenance equipment.
City Council 1991 Initial adoption Code language restricting hours of
operation for lawn maintenance equipment.
The Ordinance, with a blackline version of the Code Section reflecting amendments as
recommended by the Public Works Committee is included in the Council packet beginning
on page 21. A clean copy of the Code Section incorporating all of the amendments as
recommended by the Committee is also included in the packet.
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Monday, March 4, 2019 City Council Agenda
COUNCIL ACTION: Grant First Reading of an Ordinance Amending Section 135.108(C), titled
“Noise, Generally” of the City Code consistent with the recommendation of the Public Works
Committee.
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS .
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the February 19, 2019 City Council Meeting Minutes
A copy of the minutes can be found beginning on page 25
COUNCIL ACTION: Approval of the February 19, 2019 City Council Meeting Minutes.
2. Approval of the Check Register for the Period of January 26 to February 22, 2019
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice
payments which denotes the person to whom the warrant is payable. The warrant list detail
of invoice payments shall be presented for review to the Chairperson of the City Council
Finance Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City
Council shall, upon request to the City Manager or Director of Finance, receive a copy of the
warrant list detail as recommended by the Finance Committee Chairperson. The City
Council may approve the warrant list as so recommended by the Finance Committee
Chairperson by a concurrence of the majority of the City Council as recorded through a roll
call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
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Monday, March 4, 2019 City Council Agenda
Invoice payments included in “All Other Funds” includes $828,994 paid to the
Intergovernmental Risk Management Agency for the City’s annual member contribution and
$484,281 paid to Joseph J Henderson & Son Inc. for Water Treatment Plant Improvements.
COUNCIL ACTION: Approval of the Check Register for the Period of January 26 to February
22, 2019
3. Approval of a Parks & Recreation Board recommendation to approve Annual Tree
Purchasing in the Forestry FY2020 Budget
STAFF CONTACT: CHUCK MYERS, SUPERINTENDENT OF PARKS AND FORESTRY, 810-3565
PURPOSE AND ACTION REQUESTED: Parks & Recreation Board requests approval to purchase
trees/plant material from multiple vendors, based on joint tree purchasing bid.
BACKGROUND/DISCUSSION: The City’s Forestry section conducted the annual joint bid with
the City of Highland Park and the Highland Park Park District to leverage volume discounts for
the purchasing of trees on city streets, parks, and other City-owned properties. Staff received
fifteen (15) bids for the purchase of over 66 varieties of balled and burlaped trees, with an
average price of $200 for a 2.5”caliper tree. Multiple vendors will be used to secure the
requested number of trees, sizes, and varieties while adhering to the City’s stringent quality
controls. Based on species availability and the quality of the product, additional vendors
may need to be used. Additional purchasing will comply with the City’s purchasing policy.
The Forestry Section anticipates planting 400 trees this year.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 02/26/19 Recommend Approval
Fund Invoice Payroll Total
101 General 561,177 1,731,134 2,292,311
501 Water & Sewer 64,997 190,438 255,434
220 Parks & Recreation 62,504 386,821 449,325
311 Capital Improvements 132,735 0 132,735
202 Motor Fuel Tax 0 0 0
230 Cemetery 53,653 33,128 86,781
210 Senior Resources 11,548 29,380 40,928
510 Deerpath Golf Course 10,245 3,323 13,568
601 Fleet 122,996 55,424 178,420
416 - 433 Debt Funds 0 0 0
248 Housing Trust 0 0 0
201 Park & Public Land 0 0 0
All other Funds 1,588,389 189,617 1,778,007
$2,608,243 $2,619,265 $5,227,508
Check Register for January 26 - February 22, 2019
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Monday, March 4, 2019 City Council Agenda
BUDGET/FISCAL IMPACT: Funding for the tree/plant material purchasing contract is budgeted
in the Fund 311, Capital Fund. Due to the anticipated number of new trees being planted
and diminishing tree availability in the nurseries, we do expect to exceed $20,000 with a single
vendor.
Has competitive pricing been obtained for proposed goods/services? Yes
Recommended Bidder/Proposer is BOLDED
Company Name Dollar Amount Bid
Chestnut Ridge Nursery (Based on species/availability)
Charles J. Fiore Nursery (Based on species/availability)
Goodmark Nurseries (Based on species/availability)
Gro Horticultural Enterprises (Based on species/availability)
Ivanhoe Nursery (Based on species/availability)
Kankakee Nursery (Based on species/availability)
Majestic Oaks Nursery (Based on species/availability)
McKay Nursery (Based on species/availability)
Mill Creek Nursery (Based on species/availability)
Possibility Place Nursery (Based on species/availability)
Schichtel’s Nursery (Based on species/availability)
Spring Grove Nursery (Based on species/availability)
SiteOne Landscape (Based on species/availability)
St. Aubin’s Nursery (Based on species/availability)
Wilson Nursery (Based on species/availability)
Staff will purchase trees from the list above based on low price, quality and availability of
various tree species needed for the annual tree replacement program.
Below is an estimated summary of Project budget:
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund 311 $100,000 $100,000 Y
COUNCIL ACTION: Approval of a Parks & Recreation Board recommendation to approve
Annual Tree Purchasing in the Forestry FY2020 Budget.
4. Approval of a Parks & Recreation Board recommendation to authorize the City
Manager to enter into a contract with Mariani Landscape for Grounds Maintenance
Services at Forest Park in the Parks FY2020 Budget
STAFF CONTACT: CHUCK MYERS, SUPERINTENDENT OF PARKS AND FORESTRY, 810-3565
PURPOSE AND ACTION REQUESTED: Parks & Recreation Board requests approval to award a
one year contract with Mariani Landscape to provide mowing and grounds maintenance
services at Forest Park, with the ability to extend the contract for an additional two, one-year
terms, in the total amount of $ 39,932.33 for FY2020.
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Monday, March 4, 2019 City Council Agenda
BACKGROUND/DISCUSSION: Forest Park is one of the oldest and most celebrated parks on the
North Shore and a treasure for the residents of Lake Forest. After the completion of the highly
successful rehabilitation project in 2015, the City’s Parks Section resumed its maintenance
responsibilities and was charged with keeping the park in its pristine condition.
Since 2011, the City has been outsourcing mowing on other City-owned properties and it has
proven to be a beneficial fiscal approach by reducing labor expenses and long-term capital
equipment replacement costs. Given the Parks Section’s current workload, City Staff
recognized the need to outsource Forest Park in order to ensure that the park is maintained at
the highest level possible.
For FY2020, staff conducted an expansive bid process that includes mowing and extensive
grounds maintenance services for Forest Park. In addition, staff included a three year option
with this year’s bid process. The contract would provide The City with the ability to extend the
contract after the first season or rebid the contract. The bid opening was held on November
8, 2018.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 02/26/19 Recommend Approval
BUDGET/FISCAL IMPACT: Funding for the Forest Park grounds maintenance contract is
budgeted in the Parks Fund 220 operating budget. The results of the bid process confirm that
outsourcing mowing and ground maintenance of these areas is fiscally beneficial. Staff
received four (4) bids for grounds maintenance services as detailed below for FY2020.
Has competitive pricing been obtained for proposed goods/services? Yes
Company Name Dollar Amount Bid
Mariani Landscape $ 39,932.33
Lizzette Medina & Co. $ 43,680.00
Chalet $ 44,060.00
Rocco Fiore & Sons $ 73,450.00
After careful review of the bids by City staff, we are recommending the selection of Mariani
Landscape for a one year contract. Mariani has had a very successful record of performing
these services at Forest Park for the past three years and on other previous City projects, and
have excellent references for similar work with surrounding communities as well. Further,
Mariani is very familiar with the Park and has a complete understanding of the high level at
which the Park must be maintained.
Mariani Landscape will continue to offer the program started last year that encompasses a
number of sustainability practices. First and foremost will be the deployment of fully electric
mowers, blowers and line trimmers in all service operations at Forest Park. This equipment will
deliver low noise, zero emissions and zero use of fossil fuels in the operation of this machinery.
A traditional gas powered mower averages 95-100 decibels. The electric mowers being
introduced will reach a maximum of 80 decibels and under normal operating parameters,
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Monday, March 4, 2019 City Council Agenda
even less. The emissions benefit is realized with all of the mowers having zero emissions due to
the Lithium Energy Modules that provide the power source for these devices. No warm up
period or idle time emissions are present with these electric powered machines. The further
utilization of all Lithium-Ion battery powered lawn blowers and line trimmers will also provide
lower noise pollution and zero emissions. A typical gas powered blower produces an average
noise level of 99 decibels. The new electric blowers have a sound level of 56 decibels during
normal use. All of the above activities and procedures combine to provide the City of Lake
Forest with a responsible and environmentally beneficial program in the execution of the
significant grounds maintenance services they provide. There will be no additional costs
associated with the implementation of this program and it will begin at the start of the spring
season.
Below is an estimated summary of Project budget:
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Parks Operating Fund 220 $40,000 $39,932.33 Y
COUNCIL ACTION: Approval of a Parks & Recreation Board recommendation to authorize the
City Manager to enter into a contract with Mariani Landscape for Grounds Maintenance
Services at Forest Park in the Parks FY2020 Budget.
5. Approval of a Parks & Recreation Board recommendation to authorize the City
Manager to enter into a contract with Landscape Concepts Management for
Annual Grounds Maintenance Services in the Parks FY2020 Budget
STAFF CONTACT: CHUCK MYERS, SUPERINTENDENT OF PARKS AND FORESTRY, 810-3565
PURPOSE AND ACTION REQUESTED: Parks & Recreation Board requests approval to award a
one year contract to Landscape Concepts Management in the amount of $101,540 for
FY2020 for the mowing and grounds maintenance of City properties, cul-de-sacs, and right-
of-ways.
BACKGROUND/DISCUSSION: Annually, the Parks and Recreation Department researches
opportunities to improve operational efficiencies and deliver services in the most cost
effective manner. In 2011, the Parks section began outsourcing the mowing of many of the
City’s passive parks and miscellaneous parcels. Staff chose not to bid out all other park
properties, such as the neighborhood parks, lakefront and community parks, due to the
significant need to coordinate with ever-changing public use and athletic field schedules.
The outsourcing of mowing has proven to be a beneficial fiscal approach by reducing labor
expenses and long-term capital equipment replacement costs. In FY2018, staff conducted an
expansive bid request that included the mowing of the eleven City areas along with the
mowing of twenty City right-of-ways and 136 cul-de-sacs. Similar to the selection rationale for
outsourcing areas in 2011, the right-of-ways and cul-de-sacs are also desirable to outsource
since they involve routine scheduling requirements. In addition, the Parks Section included 3-
year bids with the bid process and has the ability to extend the contract after the first season
or rebid the contract for FY2019 and FY2020. Staff is recommending that the contract with
Landscape Concepts Management Inc. be extended to FY2020.
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Monday, March 4, 2019 City Council Agenda
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 02/26/19 Recommend Approval
BUDGET/FISCAL IMPACT: Funding for the annual mowing contract is budgeted in the Parks
Fund 220 operating budget. The FY2018 bid was $97,000 for the third year of the contract
(FY2020) and an additional $4,540 was added for the mowing and maintenance of a newly
established landscaped area on the northern portion of Western Avenue.
Has competitive pricing been obtained for proposed goods/services? Yes
Below is an estimated summary of Project budget:
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Parks Operating Fund 220 $101,540 $101,540 Y
COUNCIL ACTION: Approval of a Parks & Recreation Board recommendation to authorize the
City Manager to enter into a contract with Landscape Concepts Management for Annual
Grounds Maintenance Services in the Parks FY2020 Budget.
6. Approval of Council to 1) transfer the proceeds from the sale of the Deerpath Golf
Course golf cart fleet in the amount not to exceed $51,300 to the Friends of Lake
Forest Parks and Recreation Foundation and 2) accept the anticipated donation by
the Friends of Lake Forest Parks and Recreation Foundation of a new cart fleet.
STAFF CONTACT: Sally Swarthout, Director- Parks, Recreation, and Forestry
(847-810-3942)
PURPOSE AND ACTION REQUESTED: The Deerpath Golf Course Fundraising Committee requests
the transfer of the proceeds from the sale of the Deerpath Golf Course golf cart fleet to the
Friends of Lake Forest Parks and Recreation Foundation for the purpose of continuing the
Deerpath Golf Course Renovation project as determined by the Demonstration Project
Agreement signed April 16, 2018.
BACKGROUND/DISCUSSION: In April, 2018 the City and the Friends of Lake Forest Parks and
Recreation Foundation (Friends Foundation) entered into a Demonstration Project Agreement
to continue the private portion of a public/private partnership to complete the 2016 Master
Enhancement Plan for the Deerpath Golf Course.
The Master Plan identified certain improvements to the Property that were necessary for the
financial viability of the Deerpath Golf Course as a competitive and cost-effective golf course
facility to serve the City and its residents as well as other enhancements to the Property that
would not impact the functionality of the Course operations but would be perceived by the
golfing community as “added-value” amenities.
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Monday, March 4, 2019 City Council Agenda
The City has undertaken improvements to the Clubhouse and locker room facilities, outdoor
patio, course drainage and the installation of a continuous cart-path to implement the
Property Improvement elements of the Master Plan.
The general description of the Demonstration Project calls out the enhancement elements of
the Master Plan and is intended to be completed via the private portion of the partnership. It
includes a Halfway House/Comfort Station, Cart Fleet, Cart Barn, Driving Range Expansion,
new Short Game Practice Area, greens and approaches drainage, and Waterless Restroom.
In compliance with the Master Plan and the Demonstration Project Agreement, The Friends
Foundation is nearing completion of the Halfway House and the purchase of 45 new golf
carts, and is now concentrating on the fundraising, with the Fundraising Committee, for the
construction of a cart barn. The transfer of dollars, which are the trade in value from the sale
of the old golf cart fleet, from the City to the Friends Foundation will help to offset the cost of
the new golf cart fleet and allow the Friends Foundation and the Deerpath Golf Course
Fundraising Committee to carry on towards the completion of the other elements in the
Demonstration Project.
BUDGET/FISCAL IMPACT: This transfer of funds should have no impact to the Deerpath Golf
Course budget. The sale of the carts was not budgeted in FY2019. The monies from the sale
of the golf cart fleet is intended to offset the replacement of a new cart purchase. The
purchase of the new golf cart fleet is being made in full by the Friends Foundation as part of
the Demonstration Project Agreement.
The City would have had to fund the purchase of the new golf cart fleet but for the donations
through the Friends Foundation. The $51,300 transfer of the proceeds will be the only City
outlay for a new fleet of golf carts in the amount of $279,631.80
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Golf Course Fund transfer to
Friends Foundation $0 $51,300 N
COUNCIL ACTION: Approval of Council to 1) transfer the proceeds from the sale of the
Deerpath Golf Course golf cart fleet in the amount not to exceed $51,300 to the Friends of
Lake Forest Parks and Recreation Foundation and 2) accept the anticipated donation by the
Friends of Lake Forest Parks and Recreation Foundation of a new cart fleet.
7. Award of the Lake Forest Share of the Joint 2019 Annual Street Resurfacing and
Asphalt Patching Program to Schroeder Asphalt Services Inc. in the amount of
$1,088,000, subject to Finance Committee review on March 11, 2019
STAFF CONTACT: Robert Ells, Superintendent of Engineering (847)810-3555
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Monday, March 4, 2019 City Council Agenda
PURPOSE AND ACTION REQUESTED: Staff requests awarding Lake Forest’s share of the joint
2019 Annual Street Resurfacing and Patching Program bid to Schroeder Asphalt Services Inc.
BACKGROUND/DISCUSSION: Each year engineering staff develops the resurfacing and
patching program based on visual inspections, pavement testing, and input from staff and
residents. This results in a three-year annual pavement rehabilitation program identifying the
streets to be resurfaced or patched each year.
City staff has previously briefed the City Council on the Municipal Partnership Initiative (MPI), a
program that takes advantage of economies of scale by securing low bid prices among
neighboring municipalities who bid similar projects each year. This year, the City joined forces
with Lake Bluff to seek a joint bid for the Annual Street Resurfacing & Asphalt Patching
Programs.
In 2019, the City plans to resurface approximately 2.4 center-lane miles of streets. Due to
higher than expected unit costs, the bids received exceeded the budget amount. The streets
listed below the red line will be removed from the FY20 resurfacing program to stay within the
budgeted dollars. The streets to be resurfaced are above the red line:
Street From To
OLD BARN LN EVERETT RD BOWLING GREEN D
WASHINGTON CI ILLINOIS RD RYAN PL
LELAND CT CONWAY RD NORTH END
BOWLING GREEN DR OLD BARN FARM RD
WAVELAND RD GREEN BAY RD PARK ENTRANCE
OAK KNOLL DR ESTATE LN E OLD MILL RD
JAMES ST TELEGRAPH RD JAMES CT SOUTH
JAMES CT. NORTH JAMES STREET NORTH END
JAMES CT SOUTH JAMES STREET SOUTH END
FOX TRAIL CT LAKEWOOD DR NORTH END
WILSHIRE RD MT VERNON WEST END
STABLE LN WESTLEIGH RD NORTH END
DEERPATH WAUKEGAN RD GREENVALE RD
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 11/26/18 Review FY20 CIP Projects
BUDGET/FISCAL IMPACT: The project was placed out to bid in mid-February with a subsequent
bid opening on February 27, 2019. A total of three bids were received. The bid prices consist
of bid quantities that are to be completed by both municipalities as part of their respective
resurfacing and patching programs. Both Lake Forest and Lake Bluff are scheduled to award
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Monday, March 4, 2019 City Council Agenda
their respective contracts in March, 2019. City Engineering staff will provide daily inspectional
services for the Lake Forest portion of the contract.
BIDDER TOTAL BID PRICE
Schroeder Asphalt
Services Inc. $1,790,353.70
Peter Baker & Son Co. $1,840,060.98
Johnson Paving $1,944,600.74
The breakdown of the bid amount specific to Lake Forest bid items is summarized below:
BIDDER TOTAL
Schroeder Asphalt
Services Inc. $1,064,981.25
J. A. Johnson Paving Co. $1,144,537.32
Peter Baker & Son Co. $1,151,577.58
Engineer’s Estimate $ 1,088,000.00*
*$933,000 for resurfacing and $155,000 for patching, which is contingent upon Finance
Committee approval of additional resurfacing funding at the March 11, 2019 Budget
Workshop
Schroeder Asphalt Services Inc. has completed similar projects in surrounding Lake County
communities. Schroeder Asphalt Services Inc. received favorable reference checks.
In early June 2019, Infrastructure Management Services (IMS) will perform a study of the City’s
roadways and parking lots. In order to receive IMS’ study results by early September, IMS
needs to perform its evaluation in June. In order to have the study reflect the latest
pavement conditions, staff recommends that both the resurfacing and patching programs
be completed before IMS’ survey in June. Therefore, to accelerate the construction
schedule, $400,000 of the total $1,088,000 budget will be spent in FY19. Amounts expended
in FY19 from the FY20 Budget allocation will be adjusted via the rollover process in July.
Upon award of the bid, both municipalities will meet with the contractor to obtain tentative
schedules for each community. The property owners near the vicinity of the asphalt
resurfacing work will be notified in advance. The City’s website under “Construction
Updates”, will also provide the details of the construction schedule.
Has competitive pricing been obtained for proposed goods/services? Yes
Below is an estimated summary of the project budget:
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Monday, March 4, 2019 City Council Agenda
FY2020 Funding
Source
Account
Budget
Amount
Requested
Budgeted?
Y/N
Capital Fund – Street
Resurfacing
$933,000* $933,000 Y
Capital Fund - Patching $155,000 $155,000 Y
*Street resurfacing amount subject to Finance Committee review and approval on March 11,
2019.
COUNCIL ACTION: Award of the Lake Forest Share of the Joint 2019 Annual Street Resurfacing
and Asphalt Patching Program to Schroeder Asphalt Services Inc. in the amount of $
1,088,000, subject to Finance Committee review on March 11, 2019
COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented
6. ORDINANCES
1. Consideration of a Recommendation from the Zoning Board of Appeals in Support
of Amendments to the Special Use Permit for Elawa Farm including Modifications to
the Conditions of Approval and Updates to the Master Plan. Elawa Farm is Located
at 1401 Middlefork Drive, in the Middlefork Farm Subdivision. (If desired by the
Council, Waive First Reading and Grant Final Approval of the Ordinance.)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: City Council consideration and action is requested on a
recommendation from the Zoning Board of Appeals pertaining to Elawa Farm, a community
facility located on City owned property.
BACKGROUND/DISCUSSION: Elawa Farm, like many other unique places in the community, is
authorized to operate in a residential zoning district through a Special Use Permit. The special
use provisions in the Code have historically been relied on to provide the opportunity for non-
residential uses such as private clubs, Churches, schools, Lake Forest College and various City
facilities to exist in the midst of residential neighborhoods. The special use process provides for
public deliberation and input on the establishment of a special use and offers the ability to
impose limitations or conditions on special uses in an effort to minimize conflicts with and off
site impacts on surrounding residential neighborhoods while at the same time, embracing
special uses as important components of the community, part of what distinguishes Lake
Forest from other communities.
A Special Use Permit was approved by the City Council in 2010 authorizing Elawa Farm to
operate as a community facility based on a recommendation from the Plan Commission. In
2010, the Plan Commission and City Council could only guess how the use of Elawa Farm
might evolve. Today, Elawa Farm is well used. As awareness and use of Elawa Farm has
increased, so too has the use of the adjacent Lake County Forest Preserves’ trails, the Lake
Forest Open Lands’ oak savanna and Elawa Park.
In 2017, after receiving input from various parties about the number, frequency, type and
impact of activities at Elawa Farm, the City initiated a review of the Special Use Permit and
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Monday, March 4, 2019 City Council Agenda
the Master Plan. The Zoning Board of Appeals undertook the requested review consistent
with the procedures detailed in the Code for considering amendments to existing Special Use
Permits.
Over the course of seven public meetings, which spanned about a year, the Zoning Board of
Appeals reviewed special uses in general and studied the current Elawa Farm Special Use
Permit and Master Plan. At each meeting, the Board heard testimony from representatives of
the Elawa Farm Foundation, the Wildlife Discovery Center (which is a program of the City’s
Park, Recreation and Forestry Department), and heard public comment from representatives
of the Middlefork Farm Homeowners’ Association and individual residents who live in the
immediate area. Based on the testimony presented, the Board developed updated maps
and revised conditions of approval, heard testimony on the proposed changes and made
further revisions before finalizing a recommendation to the City Council.
In summary, the Zoning Board of Appeals recommended to the City Council that the original
vision for Elawa Farm remain; a community resource for primarily passive educational and
recreational pursuits. The Board worked to balance the interests of various parties; respecting
and preserving the residential character of the neighborhood while at the same time,
recognizing that community use of the site was always intended. Further, the majority of the
Board accepted that there is a need to allow limited fundraising and private rental events at
Elawa Farm to generate revenue to support the buildings and grounds. The
recommendations forwarded by the Zoning Board of Appeals represent a sincere effort to be
responsive to the interests and concerns of all parties and in doing so, the Board
acknowledged that no party is completely satisfied. Finally, the Board acknowledged that
once adopted, the amended Special Use Permit and updated Master Plan are not set in
stone noting that modifications to individual conditions can and should be considered as the
need may arise.
The Commission voted 6 to 1 to recommend approval of an amended Special Use Permit
incorporating updated conditions of approval and an updated Master Plan as part of the
Special Use Permit. The dissenting Board member stated concern that the conditions,
although more restrictive in some areas than the current conditions, do not go far enough to
assure the preservation of the residential character of the surrounding neighborhood. To
facilitate review of the changes proposed to the conditions of approval, a matrix is included
in the Council packet detailing the changes. The Ordinance and background for this
agenda item begins on page 28 of the Council packet.
Separate and apart from the recommendation in support of amending the Special Use
Permit, the Board forwarded the following additional recommendations to the City Council
for consideration.
a. Allow the events already booked for 2019, for which contracts are already entered
into, to proceed even though the number exceeds the number of events permitted
in the amended conditions. The events should abide by all other limitations as
established by the amended conditions.
b. Direct staff to clarify the process and the party responsible (the Coordinator) for
monitoring cumulative activity in the area.
Elawa Farm is unusual in that it is adjacent to other properties that are open to the
community and used for community events. Ongoing coordination and
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Monday, March 4, 2019 City Council Agenda
communication between all parties: Lake Forest Open Lands Association, the Lake
County Forest Preserves District, City of Lake Forest Parks, Recreation and Forestry
Department, the City of Lake Forest Special Events Coordinator and the Middlefork
Farm Homeowners’ Association is critical to avoid scheduling conflicts, congestion
and overuse of the area.
c. Establish a clear process for enforcement of the Master Plan and conditions of the
Special Use Permit and consequences for violations.
d. Re-examine the financial aspects of Elawa Farm, with the goal of making the Farm
financially viable without negatively impacting the facility, surrounding
neighborhoods and the natural environment.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving amendments to the Special Use Permit
for Elawa Farm including modifications to the conditions of approval and updates to the
Master Plan in accordance with the Zoning Board of Appeals’ recommendation.
AND, by motion:
1. Direct that private rental events already scheduled for 2019 be allowed to exceed the
number allowed by the revised conditions. The events must comply with the revised
conditions relating to operational aspects.
2. Direct staff to update procedures related to the overall coordination of activities in the
area and enforcement of the conditions of the Special Use Permit and the
consequences of violations.
3. Direct staff and the Property and Public Lands Committee to continue to reexamine the
financial aspects of Elawa Farm as negotiations continue around modifications to the
Operating Agreement.
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters can be found beginning on page 20 of this
packet.
Office of the City Manager February 27, 2019
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
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Monday, March 4, 2019 City Council Agenda
required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
19
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
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Page 1 of 4
THE CITY OF LAKE FOREST
ORDINANCE NO. 2018 - ___
AN ORDINANCE AMENDING SECTION 135.108 (C) – “NOISE; GENERALLY”
OF THE CITY CODE
WHEREAS, The City of Lake Forest is a home rule, special charter municipal
corporation; and
WHEREAS, from time to time it is appropriate to review, update and modify the
City Code of Lake Forest (the “City Code”) to assure that it appropriately reflects current
practices and trends, is clear, and addresses new issues that may arise; and
WHEREAS, at the direction of the City Council, the Public Works Committee
reviewed Section 135.108 (C) of the City Code and considered updates and
clarifications; and
WHEREAS, the preservation of quiet enjoyment of residential properties
throughout the City is valued as part of the community’s character; and
WHEREAS, the City has determined that limiting the hours during which the use
of landscape maintenance equipment is permitted benefits the health, environment and
general welfare of the community; and
WHEREAS, the Mayor and City Council, having considered the recommendation
of the Public Works Committee, have determined that adopting this Ordinance and
amending Chapter 135.108 (C) of the City Code relating to gasoline-powered leaf
blowers as hereinafter set forth, will be in the best interests of the City and its residents;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS
FOLLOWS:
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Page 2 of 4
SECTION ONE: Recitals. The foregoing recitals are hereby adopted by
this reference as the findings of the City Council and are hereby incorporated into this
Section as if fully set forth.
SECTION TWO: Amendment to Section 135.108 (C). Section 135.108(C),
entitled “Noise; Generally,” of the City Code is hereby amended as follows:
• Section 135.108(C) is hereby amended in part and shall hereafter be and
read as reflected in Exhibit A which is attached hereto and made a part
hereof.
SECTION THREE: Effective Date. This Ordinance shall be in full force and
effect upon its passage, approval, and publication in pamphlet form in the manner
provided by law.
Passed this ____ day of _____, 2018
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this _____ day of ____, 2018
Mayor
ATTEST:
City Clerk
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Page 3 of 4
Exhibit A
Amended Section 135.108(C) (with blackline amendments)
(C) (1) It shall be unlawful to cause or make loud noise through the operationoperate
of lawn maintenance equipment including, but not limited to, lawn mowers,
tractors and gasoline-powered leaf blowers equipment before 7:30 a.m. on
weekdays, 8:00 a.m. on Saturdays and 10:00 a.m. on Sundays and holidays, and
after, 7:30 p.m. on weekdays all days, 5:30 p.m. on Saturdays, and 5:00 p.m. on
Sundays and holidays, except as authorized by the City Manager.
(2) This restriction shall not apply to golf course maintenance operations
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Page 4 of 4
Exhibit A
Amended Section 135.108(C) (clean version)
(C) 1) It shall be unlawful to operate lawn maintenance equipment including, but not
limited to, lawn mowers, tractors and gasoline-powered leaf blowers before 7:30
a.m. on weekdays, 8:00 a.m. on Saturdays and 10:00 a.m. on Sundays and
holidays, and after7:30 p.m. on weekdays 5:30 p.m. on Saturdays, and 5:00 p.m.
on Sundays and holidays, except as authorized by the City Manager.
(2) This restriction shall not apply to golf course maintenance operations
24
The City of Lake Forest
CITY COUNCIL
Proceedings of the Tuesday, February 19, 2019
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and the
City Clerk, Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Rummel, Alderman
Preschlack, Alderman Moreno and Alderman Buschmann.
Absent: Alderman Newman and Alderman Reisenberg
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. Announcement of the Ninth Recipient of The Lawrence R. Temple Distinguished Public Service
Award
-John A. Looby, III
Mayor Lansing introduced former Distinguished Public Service Award recipient, Debbie Saran. Ms. Saran
spoke on behalf of Chairman Maddie Dugan. She gave a brief background on the award and announced that
John A. Looby, III was chosen as the ninth recipient. Committee member Tom Swarthout read the Lawrence
R. Temple Distinguished Public Service Award and presented it to John A. Looby, III.
Mr. Looby thanked the committee and expressed sincere gratitude to his wife and family for all their
support during his years of service.
COMMENTS BY CITY MANAGER
City Manager Jason Wicha reported on the Comprehensive Plan Update working Group-meeting dates as
follows:
Wednesday, February 20, 201 9 6:30 p.m. - 8:00 p.m.
6:30 p. m. - 6:45 p.m. Opportunity to review draft land use concepts.
6:45 p.m. - 7:15 p.m. Presentation of concepts discussed to date by the Working Group.
7:15 p. m. - 8:00 p.m. Opportunity for public comment, Working Group discussion and direction.
Tuesday, February 26, 2019 6:30 p. m. -8:00 p. m.
6:30 p.m. - 6:45 p. m.: Opportunity to review revised land use concepts.
6:45 p.m. - 8:00 p.m. Working Group discussion, public comment, final direction and
recommendations.
Meetings are held at the Telegraph Road Fire Station, lower level.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
25
Proceedings of the Tuesday, February 19, 2019
Regular City Council Meeting
1. Approval of Modifications to the Stormwater Management Policy
Jim Lockefeer, Public Works Management Analyst, gave general background on the Public Works
Committee’s work to incorporate ravines into the existing stormwater management policy. The City Council
had discussion on how communications will be handled with residents, and realtors and on the inventory of
ravines.
Mayor Lansing asked if there was anyone from the public who would like to comment on this item. Seeing
none, he asked for a motion.
COUNCIL ACTION: Approval of Modifications to the Stormwater Management Policy
Alderman Rummel made a motion Approve of Modifications to the Stormwater Management Policy,
seconded by Alderman Buschmann. The following voted “Aye”: Aldermen Beidler, Morris, Rummel,
Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the February 4, 2019 City Council Meeting Minutes
2. Consideration of an Ordinance adopting the third supplement (S-3) to the Code of
Ordinances for the City of Lake Forest incorporating recent Code amendments into the
official City Code. (waive first reading and grant final approval)
3. Approval of a Resolution Appointing Delegate and Alternate Delegate to the
Intergovernmental Risk Management Agency (IRMA).
4. Approval of Second and Third Year of Contract with Direct Response Resources for Vehicle,
Pet and Parking Licenses/Permits and Assignment of a Portion of the Contract to American
Printing Technologies
5. Request Waiving the Bid Process and Approve an Agreement for the Infrastructure
Management Services Pavement Management Study for FY 2020 for a Not-to-Exceed
Amount of $81,785
6. Consideration of an Ordinance Approving a Recommendation from the Building Review
Board. (First Reading and if Desired by the City Council, Final Approval)
7. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of
Appeals. (First Reading, and if Desired by the City Council, Final Approval)
COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately.
The City Council had discussion on items # 2 and #5. Mayor Lansing again asked members of the Council if
they would like to remove any item or take it separately.
Seeing none, Mayor Lansing asked for a motion to approve the seven (7) Omnibus items as presented.
26
Proceedings of the Tuesday, February 19, 2019
Regular City Council Meeting
Alderman Preschlack made a motion to approve the seven (7) Omnibus items as presented, seconded by
Alderman Moreno. The following voted “Aye”: Aldermen Beidler, Morris, Rummel, Preschlack, Moreno and
Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
ADJOURNMENT
There being no further business Mayor Lansing asked for a motion. Alderman Beidler made a motion to
adjourn, seconded by Alderman Preschlack. Motion carried unanimously by voice vote at 7:12 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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