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CITY COUNCIL 2018/03/19 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, March 19, 2018 City Council Meeting - City Council Chambers Motion to Appoint Alderman Tack as Acting Mayor The City Clerk called for a motion to appoint Alderman Tack as Acting Mayor. Alderman Beidler made a motion to appoint Alderman Tack as Acting Mayor, seconded by Alderman Moreno. Motion carried unanimously by voice vote. CALL TO ORDER AND ROLL CALL: Acting Mayor Tack called the meeting to order at 6:34pm, and the City Clerk, Margaret Boyer called the roll of Council members. Present: Alderman Beidler, Alderman Morris, Alderman Rummel, Alderman Tack, Alderman Moreno and Alderman Buschmann. Absent: Honorable Mayor Lansing, Alderman Newman and Alderman Reisenberg. Also present were: Robert Kiely, Jr., City Manager; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Director of Finance; Michael Thomas, Director of Public Works; Pete Siebert, Fire Chief; Sally Swarthout, Director of Parks & Recreation; Manager; Karl Walldorf, Chief of Police; DeSha Kalmar, Director of Human Resources; Mike Strong, Assistant to the City Manager, along with other members of City Staff. There were approximately 15 persons present in the Council Chamber. CALL TO ORDER AND ROLL CALL 6:34pm PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Acting Mayor Tack stated in order to ensure completion of all City business, item #4, OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS will be deferred to after item #7, NEW BUSINESS. A. Announcement of the Eighth Recipient of The Lawrence R. Temple Distinguished Public Service Award -George A. Pandaleon Acting Mayor Tack introduced former Mayor and Chairman of the Public Service Award Committee, Jim Cowhey. Chairman Cowhey gave a brief background on the award and announced that George Pandaleon had been chosen as the eighth recipient. He then read the Lawrence R. Temple Distinguished Public Service Award and presented it to George Pandaleon. Mr. Pandaleon remarked that he was honored to be given this award and to serve The City of Lake Forest. He thanked his wife Peggy for all her support during his years of service and encouraged people to get involved in their community. Proceedings of the Monday, March 19, 2018 Regular City Council Meeting- COMMENTS BY CITY MANAGER A. Vehicle Sticker/Parking Permit/Animal License Renewals -Elizabeth Holleb, Finance Director Finance Director Elizabeth Holleb reported that the City will be working with a new vendor for vehicle stickers, parking permits and animal license renewals. The new vendor will save the City a projected $46,000 per year. She reported that it is anticipated that applications will be mailed and the online system will be available the week of March 19. Vehicle stickers are to be displayed by May 1, 2018. Ms. Holleb showed how to access the system via the home page on the City’s website. Residents can call the dedicated number if they have any questions 847-810-3631. The City Council had discussion on the anticipated mail date and any grace period for displaying the stickers. B. Police Advanced Resources -Karl Walldorf, Chief of Police Chief of Police Karl Walldorf gave a presentation and a detailed overview of over a dozen advanced resources that the Lake Forest Police Department has via intergovernmental agreements. The City Council had discussion on the functions of different agencies, manpower and applauded the Police Department for efforts made through the intergovernmental agreements. COMMENTS BY CITY COUNCIL MEMBERS Acting Mayor Tack introduced Ramesh Kanapareddy, Director of Public Works, Highland Park PUBLIC WORKS COMMITTEE 1. Army Corps Of Engineer Study Follow up and Future Inter-Governmental Agreement -Ramesh Kanapareddy, Director of Public Works, Highland Park BACKGROUND INFORMATION: Planning Assistance Study - North Branch of Chicago River – Middle Fork and Skokie Rivers Mr. Kanapareddy reported that the purpose of this study is to evaluate the watersheds of the Middle Fork and Skokie River (East Fork) of the North Branch of the Chicago River. This study will evaluate economic damages in order to provide a better understanding of the problem and determine the potential for future flood risk management efforts. He stated that communities in both Lake and Cook Counties, along with Illinois Department of Natural Resources, Lake County SMC and the affected drainage districts are partnering with The US Army Corps of Engineers with the goal of completing a comprehensive regional study to identify opportunities to mitigate flooding. The City Council had discussion on flood plains, models and assumptions. Mr. Kanapareddy reported that the IDNR will be providing more recent data related to rainfall that can be incorporated in the model. COUNCIL ACTION: For information only Acting Mayor Tack introduced Dan Martin, Superintendent of Public Works. 2. Award of Bid for a Pre-Owned Horizontal Directional Boring Machine for the Streets Section Gas Light LED Conversion Program Included in the FY2019 Capital Improvement Budget. Proceedings of the Monday, March 19, 2018 Regular City Council Meeting- Mr. Martin reported that the Public Works Committee approved the Horizontal Directional Boring machine for the Streets Section to be used for replacing 431 street lights. The directional boring machine is a key piece of equipment to enable the Streets Section’s workforce to install the electrical infrastructure necessary to convert the gas lights to LED lighting. The City sent out 70 bids nationwide and received 2 bids in return. The lowest bidder sold the machine without explanation and it is now staff’s updated recommendation is to request City Council approve the lowest responsive and responsible bidder, Vermeer Midwest. Vermeer has agreed to hold the machine until May 1 as part of the FY19 Budget. Acting Mayor Tack asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Award of bid to the lowest responsive and responsible bidder, Vermeer Midwest, for a pre-owned horizontal directional boring machine in the amount of $65,000. Alderman Reisenberg made a motion to award of bid to the lowest responsive and responsible bidder, Vermeer Midwest, for a pre-owned horizontal directional boring machine in the amount of $65,000, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Rummel, Tack, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS This item was moved following item #7. The following persons offered their opinions to the City Council: David Mattoon, 1547 N Sheridan Road, Lake Forest Tom Sarsfield, Lake Forest JoAnn Desmond, 1681 Yale Ct, Lake Forest ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the February 20, 2018 City Council Meeting Minutes 2. Approval of the Check Register for Period of January 27 – March 9, 2018 3. Approval of Funding for a Comprehensive Parks and Facilities Master Plan Project Jointly with the Friends of Lake Forest Parks & Recreation Foundation 4. Approval of Change in terms for Vehicle, Pet and Parking Licenses/Permits Contract 5. Request City Council Approval to Waive the Bid Process and Award a Contract for the Water Plant Intake Cleaning Project Included in the FY2018 Capital Improvement Budget. 6. Award of Bid for the Replacement of a ½-Ton Pick-Up Truck for the Water & Sewer Section Included in the F.Y. 2019 Capital Equipment Budget 7. Award of Bid for the Replacement of a ¾-Ton Pick-Up Truck for the Parks Section Included in the F.Y. 2019 Capital Equipment Budget 8. Award of Bid for the Replacement of a 5-Yard Dump Truck for the Streets Section Included in the F.Y. 2019 Capital Equipment Budget Proceedings of the Monday, March 19, 2018 Regular City Council Meeting- 9. Award of Bid for the Replacement of a ½-Ton Special Service Pick-Up Truck for the Police Department Included in the F.Y. 2019 Capital Equipment Budget 10. Request Approval to Participate in Lake County’s Rock Salt Bid to Purchase Salt for Winter 2018/2019 11. Request for City Council Approval of an Agreement to Provide Engineering Design for the portion of the Waukegan Road Sidewalk Replacement project between Rt. 176 and Middlefork Drive 12. Approval of a Resolution Accepting Sanitary Sewer Easement Agreements Related to the Winwood Drive Sanitary Sewer Improvement Project 13. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) 14. Consideration of a Recommendation from the Plan Commission in Support of a Plat of Condominium for a building under construction at 723 and 727 McKinley Road. (Approval by Motion) COUNCIL ACTION: Approval of the fourteen (14) Omnibus items as presented Acting Mayor Tack asked members of the Council if they would like to remove any item or take it separately. Seeing none, Acting Mayor Tack asked for a motion to approve the fourteen (14) Omnibus items as presented. Alderman Morris made a motion to approve the fourteen (14) Omnibus items as presented, seconded by Alderman Moreno. The following voted “Aye”: Aldermen Beidler, Morris, Rummel, Tack, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS Acting Mayor Tack read the item. 1. Consideration of proposed amendments to the approved January 16, 2018 City Council Minutes Alderman Buschmann stated that he is recalling his motion to amend the minutes with the understanding that the Councils’ minutes will be part of a broader topic discussion at a future City Council meeting. COUNCIL ACTION: If determined to be appropriate by the City Council, consider and approve amendments to the previously approved January 16, 2018 City Council minutes The motion was withdrawn. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION Proceedings of the Monday, March 19, 2018 Regular City Council Meeting- Alderman Rummel reported on a meeting she had with the City Manager and the Director of HR related to the current policy on the whistle blower and travel expense policy, and that discussion will take place at a future City Council meeting. She stated that the Council’s conflict of interest policy will come up at its April 2 meeting. Alderman Rummel also reported on a meeting held in Glenview on March 19, 2018 on the subject of opposition to the third track. Alderman Rummel reviewed the conclusions and thanked other Alderman and staff who were in attendance. A demonstration of where to find all information relating to the third track on the City of Lake Forest website was reviewed. She shared her concerns about the issue, and recapped a discussion that she had with the City Manager and Communications Manager on how the City can affirm itself in opposition of the third track. Alderman Rummel reviewed the City Councils actions to date and made a motion to direct staff to draft a Resolution restating and reaffirming the City’s concerns regarding the Chicago-Milwaukee Intercity Passenger Rail Corridor Draft Environmental Assessment. Alderman Rummel welcomed additional thoughts and comments. Alderman Rummel made a motion to direct staff to draft a resolution restating and reaffirming the City’s concerns regarding the Chicago-Milwaukee Intercity Passenger Rail Corridor Draft Environmental Assessment, seconded by Alderman Beidler. Motion carried unanimously by voice vote. The City Council had additional discussion, agreeing that the City should continue to voice its concerns. ADJOURNMENT There being no further business Acting Mayor Tack asked for a motion. Alderman Moreno made a motion to adjourn, seconded by Alderman Beidler. Motion carried unanimously by voice vote at 7:52p.m. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.