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CITY COUNCIL 2018/02/10 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, October 15, 2018 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:57pm, and the Assistant to the City Manager, Mike Strong called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Reisenberg, Alderman Preschlack, Alderman Moreno and Alderman Buschmann. Absent: None. Mayor Lansing called the meeting to order 6:57pm CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Proclamation for the History Center of Lake Forest and Lake Bluff Grand Opening Mayor Lansing read a proclamation and presented it to Janice Hack, Executive Director of the History Center of Lake Forest – Lake Bluff. COMMENTS BY CITY MANAGER A. Community Spotlight - Janice Hack, Executive Director, History Center of Lake Forest – Lake Bluff Janice Hack, Executive Director, gave an overview of the changes occurring at the History Center of Lake Forest – Lake Bluff including the grand opening of the new facility, programs, events, and the various services that the History Center offers. B. Deerpath Golf Course Update - Vince Juarez, General Manager, Deerpath Golf Course Vince Juarez, General Manager, Deerpath Golf Course, gave an overview of the 2018 season at the golf course including updates on the course utilization, capital renovations and course improvements, concessions, and previewed the 2019 golf season. C. Comprehensive Plan Updates City Manager Robert Kiely gave an update on the status of the Comprehensive Plan working group committing that is investigating the Waukegan Road/Settler’s Square commercial area. He stated that the Committee will be hosting a public engagement workshop on October 25, from 6:00pm – 8:30pm at the Fire Station 2 on Telegraph Road. COMMITTEE REPORTS PUBLIC WORKS Proceedings of the Monday, October 15, 2018 Regular City Council Meeting 1. Consideration of Alternative Design Options and Funding Approaches Relating to Forest Park and the North Beach Access Road Bluff Robert Kiely, City Manager, Michael Thomas, Director of Public Works, Sally Swarthout, Director of Parks & Recreation, and Chuck Myers, Superintendent of Parks/Forestry, gave an overview to date along with proposed options for the Forest Park Bluff and North Beach Access Road project. The City Council had lengthy discussion regarding the alternatives, impact on vegetation to the bluff, stormwater management, and continual monitoring of the area. Public Comment: Resident Bob Crawford expressed his gratitude to the City Council for the thoughtful discussion on the issue. COUNCIL ACTION: Approval of the Public Works Committee Recommendation of an Agreement for Design & Bidding Assistance and Endorsement of a Design Option, Bidding Process, and Timeline for the Forest Park Bluff Failure Project as follows: 1. Direct staff to pursue repair of the NBAR bluff per design option ______. 2. Per Section 9.0A of the City’s Purchasing Directive (Specially Authorized Waiver) approve an agreement with AECOM in the amount of $___________ for design and construction engineering services based upon option ___________. 3. Per Section 9.0A of the City’s Purchasing Directive (Specially Authorized Waiver) approve an agreement with P. Clifford Miller Inc. in the amount of $_____________ for landscape design based upon option ______________. 4. Direct staff to begin removing or repairing the existing boardwalk that was closed in June, 2018. 5. Seek engineering design proposals for a re-designed walkway adjacent to the South Beach Access Road. Alderman Preschlack made a motion to direct staff to pursue repair of the NBAR bluff per design option 3A, seconded by Alderman Morris. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno, and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Alderman Preschlack made a motion to approve per Section 9.0A of the City’s Purchasing Directive (Specially Authorized Waiver) approve an agreement with AECOM in the amount of $208,000 for design and construction engineering services based upon option 3A, seconded by Alderman Newman. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno, and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Alderman Preschlack made a motion to per Section 9.0A of the City’s Purchasing Directive (Specially Authorized Waiver) approve an agreement with P. Clifford Miller Inc. in the amount of $18,740 for landscape design based upon option 3A, seconded by Alderman Newman. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno, and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Alderman Preschlack made a motion to direct staff to begin removing the existing boardwalk that was closed in June 2018, seconded by Alderman Reisenberg. The motion carried unanimously by voice vote. The City Council directed staff to return with additional options related to action #5 above and took no action. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Proceedings of the Monday, October 15, 2018 Regular City Council Meeting ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the October 1, 2018 City Council Meeting Minutes 2. Acknowledge Receipt of the FY2018 Treasurer’s Report 3. Consideration of an Ordinance Granting the Renewal of a Nonexclusive Cable Television Franchise Agreement Between The City of Lake Forest and Comcast of Illinois XII, LLC. (Final Approval) 4. Authorization to Dispose of City Property to N3 Sales, Inc. via GovDeals 5. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 6. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 7. Authorization for the City Manager to enter into a Professional Services Agreement with Lake County Press, Inc. on Professional Printing Services for the City Dialogue Quarterly Community-Wide Newsletter. COUNCIL ACTION: Approval of the Seven (7) Omnibus items as presented Mayor Lansing asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on item number 7. Mayor Lansing again asked members of the Council if they would like to remove any item or take it separately. Seeing none, Mayor Lansing asked for a motion to approve the seven (7) Omnibus items as presented. Alderman Newman made a motion to approve the seven (7) Omnibus items as amended, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg and Preschlack. The following voted “Nay”: None. Alderman Buschmann stepped out during the vote. 6- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT There being no further business Mayor Lansing asked for a motion. Alderman Newman made a motion to adjourn, seconded by Alderman Beidler. Motion carried unanimously by voice vote at 9:54pm. Proceedings of the Monday, October 15, 2018 Regular City Council Meeting Respectfully Submitted Mike Strong, Assistant to the City Manager A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.