CITY COUNCIL 2018/11/19 MinutesThe City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, November 19, 2018
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and the
City Clerk, Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman
Rummel, Alderman Reisenberg, Alderman Preschlack, Alderman Moreno and Alderman Buschmann.
Absent: None.
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Lansing announced that a new City Manager will be named at the December 3 City Council meeting.
He also stated that fund raising for the North Beach Access Road is going well and he invited residents to
attend the annual festivities of the Tree Lighting Ceremony on Friday, November 23.
COMMENTS BY CITY MANAGER
A. ERP Implementation Update: Utility Billing
- Elizabeth Holleb, Director of Finance
Ms. Holleb gave a brief update on the impacts the residents will see as the utility billing module goes live.
She also reviewed enhancements residents can expect on their bill such as usage charts.
B. ERP Implementation Update: Transition to New Building Permit and Inspection
Software
- Catherine Czerniak, Director of Community Development
Ms. Czerniak reviewed the Community Developments’ timeline as the go live date will be December 3 for
the Building and Business License components. She also reported that this has streamlined applications and
processes and centralized addresses.
C. Smart 911 Rollout
- Karl Walldorf, Chief of Police
Mr. Walldorf reported on the capabilities of registering and using the Smart 911 app, how to sign up and the
City’s upcoming move from Code Red to Rave Alert.
COMMITTEE REPORTS
FINANCE COMMITTEE
1. Consideration of an Ordinance Establishing the 2018 Tax Levy (First Reading)
Proceedings of the Monday, November 19, 2018
Regular City Council Meeting
Ms. Holleb reviewed the proposed tax levy for 2018 that included the tax levy limitations under the tax cap,
the tax levy distributed by fund- without new growth and allowances distributed, the tax levy by fund with
new growth and allowances distributed and an explanation of the tax increase to an average homeowner.
Ms. Holleb reported that the proposed tax levy for 2018 reflects a 3.10% increase over the 2017 tax levy
extensions for the City and Library operating funds and City pension and debt service funds. This increase is
comprised of the 2.10% property tax cap increase on operating and IMRF pension levies; debt service bond
levies as previously approved by City Council bond Ordinances, subject to abatement for debt paid by
alternate revenue sources; increases attributable to new construction; and increases in police and fire
pension costs as determined by an independent actuarial valuation.
Mayor Lansing asked if there was anyone from the public who would like to comment on this item. Seeing
none he asked for a motion.
COUNCIL ACTION: Grant first reading of an Ordinance Establishing the 2018 Tax Levy
Alderman Morris made a motion to grant first reading of an Ordinance Establishing the 2018 Tax Levy,
seconded by Alderman Preschlack. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel,
Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion
carried.
2. Approval of Ordinances Abating 2018 Tax Levies for Various G.O. Alternate Revenue Bond
Issues (First Reading)
Ms. Holleb reported that the proposed Ordinances provide for the abatement of 2018 taxes levied for the
various outstanding general obligation alternative revenue bond issues.
Mayor Lansing asked if there was anyone from the public who would like to comment on this item. Seeing
none he, asked for a motion.
COUNCIL ACTION: Grant first reading approval of the Ordinances abating tax levies for various general
obligation bond issues.
Alderman Rummel made a motion to grant first reading approval of the Ordinances abating tax levies for
various general obligation bond issues, seconded by Alderman Reisenberg. The following voted “Aye”:
Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The
following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
3. Consideration of an Ordinance approving a Fee Schedule and Ordinance adopting new fees
related to Public Works (First Reading)
Ms. Holleb reported that a comprehensive fee schedule was provided as Exhibit A to the Ordinance
approving a fee schedule.The fee revisions and proposed new fees will be further discussed at the
November 26, 2018 Finance Committee meeting. Fees related to the Water Utility Fund are not yet
incorporated into the proposed fee schedule pending the November 26 discussion.
Mayor Lansing asked if there was anyone from the public who would like to comment on this item. Seeing
none he, asked for a motion.
COUNCIL ACTION: Grant first reading to the proposed ordinances.
Proceedings of the Monday, November 19, 2018
Regular City Council Meeting
Alderman Rummel made a motion to grant first reading approval of the Ordinances abating tax levies for
various general obligation bond issues, seconded by Alderman Reisenberg. The following voted “Aye”:
Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The
following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the November 5, 2018 City Council Meeting Minutes
2. Authorization to Purchase Knollwood Fire Engine 44, and Assume AFG Grant for Fire Truck 44.
3. Approval of a Public Right-of-Way Dedication for the Everett/Waukegan Intersection
Improvement Project
4. Approval of All City Expenditures and Contractor Recommendations for the Waukegan Road
Sidewalk Project
5. Approval of Two Agreements with AECOM and Ratification of Expenses Incurred for Forest
Park Bluff Evaluation Assistance and Virtual Renderings in the Amount of $14,350.
6. Consideration of Adoption of Updated Versions of the Previously Adopted State and
National Life Safety and Building Codes. (First Reading)
7. Consideration of Ordinances Approving Recommendations from the Building Review Board.
(First Reading and if Desired by the City Council, Final Approval)
COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately.
Seeing none, Mayor Lansing asked for a motion to approve the seven (7) Omnibus items as presented.
Alderman Preschlack made a motion to approve the ten (10) Omnibus items as presented, seconded by
Alderman Morris. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg,
Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
NEW BUSINESS
1. Award of Bid for a Four-Year Building Sidewalk Snow & Ice Service Contract to The Service
Innovators in an Annual Estimated Amount of $60,000
Mr. Martin reported that the City is responsible for snow removal and ice control for entrance locations and
sidewalks and that prior to 2015, the entire snow removal program was accomplished in-house. On October
11, 2018, bid invitations for the program were advertised. The City received four bids that were submitted
for the October 25, 2018 public bid opening.
Proceedings of the Monday, November 19, 2018
Regular City Council Meeting
The apparent low bidder was Kaplan Paving. Kaplan’s bid (which was unsealed) was turned in the day
before the bid opening at the Municipal Services Building’s front counter and placed in the Public Works
inter-office mail box. Staff saw Kaplan’s unsealed bid the morning of the bid opening and contacted Kaplan
to notify the company that the bid needed to be in a sealed envelope. Kaplan immediately drove to
Municipal Services, placed the bid in an envelope, sealed it, and submitted it at 10:06 a.m.; six minutes after
the bid opening deadline of 10:00 a.m. Because Kaplan’s bid was submitted past the deadline, City staff did
not open the bid and officially read it aloud at the bid opening.
The City Council had discussion on the event, past performance of Kaplan and the options of rejection,
rebidding and awarding another bidder.
Based on the City Attorney’s recommendation that it is not in the City’s best interest to waive the apparent
low bidder’s procedural irregularities, City staff recommended that the City Council approve TSI as the
lowest responsive and responsible bidder and asked to award the contract to TSI.
COUNCIL ACTION: Award of Bid for a four-year Building Sidewalk Snow & Ice Service Contract to The
Service Innovators in an annual estimated amount of $60,000.
Alderman Rummel made a motion to Award of Bid for a four-year Building Sidewalk Snow & Ice Service
Contract to The Service Innovators in an annual estimated amount of $60,000, seconded by Alderman
Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Rummel, Preschlack, Moreno and
Buschmann. The following voted “Nay”: Alderman Newman, Reisenberg. 6- Ayes, 2 Nays, motion carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
1. Golf Committee Report
- Alderman Tim Newman
Alderman Newman and Alderman Beidler reported that the City Council would like to name the Deerpath
Golf Course Club House Patio after the City Manager, Bob Kiely, as a gesture of thanks for decades of public
service to The City of Lake Forest.
ADJOURNMENT
There being no further business Mayor Lansing asked for a motion. Alderman Buschmann made a motion to
adjourn, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote at 8:07 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.