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CITY COUNCIL 2018/10/01 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, October 1, 2018 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and the City Clerk, Margaret Boyer called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Reisenberg, Alderman Preschlack and Alderman Buschmann. Absent: Alderman Moreno. Mayor Lansing called the meeting to order 6:30pm CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Resolution of Appreciation for Parks and Recreation employee Teri Laurila COUNCIL ACTION: Approval of the Resolution Alderman Rummel made a motion to approve the resolution, seconded by Alderman Preschlack. Motion carried unanimously by voice vote. B. Swear in Police Officers Tyler Saige and Matthew Allen C. Consideration of Approval of a Contribution Agreement with Lake County Partners Regarding the Establishment of a Pilot Program and Installation of a Universal Crossover on the Metra Milwaukee District North Line (MD-N) Mayor Lansing reported on Metra’s proposed pilot program. The City Council had discussion on public/private partnerships, Federal funding and ridership studies. Public Comment: Resident Romy Lopat asked the Council questions on behalf of another resident relating to this item. COUNCIL ACTION: Approval of a Contribution Agreement with Lake County Partners Regarding the Establishment of a Pilot Program and Installation of a Universal Crossover on the Metra Milwaukee District North Line (MD-N) in substantially the form attached hereto. Alderman Reisenberg made a motion to approve a contribution Agreement with Lake County Partners Regarding the Establishment of a Pilot Program and Installation of a Universal Crossover on the Metra Milwaukee District North Line (MD-N) in substantially the form attached, seconded by Alderman Newman. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg and Preschlack The following voted “Nay”: Alderman Buschmann. 6- Ayes, 1 Nays, motion carried. COMMENTS BY CITY MANAGER Proceedings of the Monday, October 1, 2018 Regular City Council Meeting A. Lake Forest Library Building Update - Catherine Lemmer, Library Director Catherine Lemmer, Library Director, gave an overview of the challenges facing the library building. COMMITTEE REPORTS PUBLIC WORKS 1. Approval of the Public Works Committee Recommendation of an Agreement for Design & Bidding Assistance and Endorsement of a Design Option, Bidding Process, and Timeline for the Forest Park Bluff Failure Project Michael Thomas, Director of Public Works and Alderman Buschmann, Chairman of the Public Works Committee gave an overview to date along with proposed options. The City Council had lengthy discussion. The City Council took action to table this item until the October 15, 2018 City Council meeting. Public Comment: Resident Joan DePree thanked the City Council for extending the review process related to this item. COUNCIL ACTION: Approval of the Public Works Committee Recommendation of an Agreement for Design & Bidding Assistance and Endorsement of a Design Option, Bidding Process, and Timeline for the Forest Park Bluff Failure Project as follows: 1. Direct staff to pursue repair of the bluff per design option ______. 2. Direct staff to seek sealed construction bids based upon design option _______. 3. Direct staff to work with AECOM and the construction contractor to substantially complete the project by Memorial Day, 2019. 4. Per Section 9.0A of the City’s Purchasing Directive (Specially Authorized Waiver) approve an agreement with AECOM in the amount not to exceed $18,000 for design and bidding assistance. Alderman Morris made a motion to table this item until the October 15, 2018 City Council meeting, seconded by Alderman Rummel. Motion carried unanimously by voice vote. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the September 4, 2018 City Council Meeting Minutes 2. Approval of the September 17, 2018 City Council Workshop Meeting Minutes 3. Approval of the Check Register for Period of August 25 – September 21, 2018 4. Award of a One-Year Contract Renewal with InterDev for Information Technology Support 5. Approval of a waiver of bid requirements and approve a three (3) year contract with CDWG for the Microsoft enterprise agreement for maintenance and software licensing based on State of Illinois contract #CMS6945110 pricing 6. Approve purchase of an Arcserve Appliance and Disaster Recovery Solution with one year maintenance necessary to support the City’s Enterprise Resource Planning (ERP) Software Proceedings of the Monday, October 1, 2018 Regular City Council Meeting 7. Consideration of Ratification of a Resolution of Authorization for an OSLAD Grant Program project at South Park. 8. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approval of the eight (8) Omnibus items as presented Mayor Lansing again asked members of the Council if they would like to remove any item or take it separately. Seeing none, Mayor Lansing asked for a motion to approve the eight (8) Omnibus items as presented. Alderman Newman made a motion to approve the eight (8) Omnibus items as amended, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg and Preschlack. The following voted “Nay”: None. Alderman Buschmann stepped out during the vote. 6- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of an Ordinance Granting the Renewal of a Nonexclusive Cable Television Franchise Agreement Between The City of Lake Forest and Comcast of Illinois XII, LLC. (First Reading of an Ordinance) Mike Strong, Assistant to the City Manager reported on the agreement and the City Council had discussion on fees. Public Comment: None COUNCIL ACTION: If determined to be appropriate by the City Council, approve first reading of an ordinance granting the renewal of a nonexclusive cable television franchise agreement between The City of Lake Forest and Comcast of Illinois XII, LLC. Alderman Preschlack made a motion to approve first reading of an ordinance granting the renewal of a nonexclusive cable television franchise agreement between The City of Lake Forest and Comcast of Illinois XII, LLC., seconded by Alderman Newman. Motion carried unanimously by voice vote. NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT There being no further business Mayor Lansing asked for a motion. Alderman Newman made a motion to adjourn, seconded by Alderman Beidler. Motion carried unanimously by voice vote at 9:55pm. Respectfully Submitted Margaret Boyer, City Clerk Proceedings of the Monday, October 1, 2018 Regular City Council Meeting A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.