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CITY COUNCIL 2018/08/06 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, August 6, 2018 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:31pm, and the City Clerk, Margaret Boyer called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Reisenberg, Alderman Preschlack, Alderman Moreno and Alderman Buschmann. Absent: None. There were approximately 50 persons present in the Council Chamber. CALL TO ORDER AND ROLL CALL 6:30 pm Mayor Lansing called the meeting to order 6:31pm PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Resolution of Appreciation for IT Business Analyst Diane Horn Mayor Lansing read the resolution of appreciation and presented it to Diane Horn, photos were taken. COUNCIL ACTION: Approval of the Resolution of Appreciation Alderman Beidler made a motion to approve the resolution of appreciation, seconded by Alderman Buschmann. Motion carried unanimously by voice vote. B. Resolution of Appreciation for Police Officer Robert Heelan Mayor Lansing read the resolution of appreciation and presented it to Robert Heelan, photos were taken. COUNCIL ACTION: Approval of the Resolution of Appreciation Alderman Newman made a motion to approve the resolution of appreciation, seconded by Alderman Preschlack. Motion carried unanimously by voice vote. C. Resolution of Appreciation for Police Officer Edmund Yep Mayor Lansing read the resolution of appreciation and presented it to Edmund Yep, photos were taken. COUNCIL ACTION: Approval of the Resolution of Appreciation Proceedings of the Monday, August 6, 2018 Regular City Council Meeting Alderman Rummel made a motion to approve the resolution of appreciation, seconded by Alderman Moreno. Motion carried unanimously by voice vote. D. Swear in Police Officer Tabatha Okamoto and Juan Ramirez Mayor Lansing swore in both officers. Officers’ badges were pinned by family members and photos were taken. E. McKinlock Post 264’s 100th Anniversary Proclamation Mayor Lansing read the Proclamation and presented it to Commander Ed Geraghty of American Legion Post #264, also in attendance on behalf of the Legion were Tom Marks and Larry Crohn. Photos were taken. The American Legion thanked The City of Lake Forest and all the residents for all its support. F. 2018-2019 Board and Commission Appointments/Reappointments Mayor Lansing read the following. BOARD OF TRUSTEES- FIREMEN PENSION FUND NAME OF MEMBER APPOINT/REAPPOINT WARD James Carey Reappoint 4 Patrick Lindemann Reappoint 1 CROYA NAME OF MEMBER APPOINT/REAPPOINT WARD Stephanie Mannarino Appoint 2 COUNCIL ACTION: Approve the Mayors Appointments and Reappointments Alderman Reisenberg made a motion to approve the Mayors appointment, seconded by Alderman Morris. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER A. Home For Dinner Program Report -Andrew Pollom, Associate Dean of Students, Lake Forest College City Manager Robert Kiely Introduced Mr. Pollom. Mr. Pollom briefed the City Council on the Home for Dinner program. The City Council had discussion on the programs’ personal experiences and success. B. ComEd Annual Report - Carlos Cavallaro, External Affairs Manager, ComEd City Manager Robert Kiely Introduced Mr. Cavallaro. Mr. Cavallaro reported that James Dudek has retired and The City of Lake Forest’s new External Affairs Manager will be Calandra Davis. Mr. Cavallaro gave an overview of the annual report that included highlighting reliability performance, areas of improvement and Proceedings of the Monday, August 6, 2018 Regular City Council Meeting performance results. The City Council had discussion on smart meters, pending issues, solar possibilities and infrastructure inspections. COMMITTEE REPORTS OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS The following offered their opinions to the City Council: Tom Sarsfield- Metra letter and Third Rail Lynda Remensnyder- Third Rail and Resolution of support for Glenview Larry Remensnyder- Third Rail and Foxconn in Wisconsin ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the July 16, 2018 City Council Meeting Minutes 2. Approval of the July 23, 2018 City Council Workshop Meeting Minutes 3. Approval of an Amendment to the Lake Forest City Council Meeting Schedule to include the date of December 17, 2018 4. Approval of the Check Register for the Period of July 7 – 20, 2018 5. Award of Contract for Thermoplastic Lane Marking 6. Consideration of a Resolution Ratifying the Denial of a Special Use Permit for a Car Wash, Gas Station and Associated Convenience Store on the Southeast Corner of Waukegan and Everett Roads, 1015-1045 S. Waukegan Road. (Approval by Motion) 7. Ratification of an Emergency Sanitary and Storm Sewer Repair Contract and Award of Bid as a Specialty Waiver for Gabion Revetment with DiMeo Brothers Construction in a Ravine near Thorne Lane and Sheridan Road COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented Mayor Lansing asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on items # 1, #6, and #7. Mayor Lansing again asked members of the Council if they would like to remove any item or take it separately. Seeing none, Mayor Lansing asked for a motion to approve the seven (7) Omnibus items with a scrivener’s error in #1 and an addition to #6 of “H -Resolution new paragraph”. Alderman Rummel made a motion to approve the seven (7) Omnibus items as amended, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES Proceedings of the Monday, August 6, 2018 Regular City Council Meeting 1. Consideration of an Ordinance Establishing the Legal Committee City Manager Robert Kiely reported the history of the Committee since 2005 and its main purpose of providing the City Council with advice and counsel on pending and threatened litigation. At that time of creation, no member of the City Council was a practicing attorney and the City was involved with multiple lawsuits. He reported that the Legal Committee is comprised of five residents who are attorneys along with the Mayor and an Alderman who is liaison to the Committee. For the past seventeen months the Legal Committee has been working on an ordinance which would officially codify its role and responsibilities in the City Code. The City Council had discussion on the recent activities of the Legal Committee that included Chase Bank the City’s Ethics Ordinance and its relationship to the City Council. City Manager Kiely reported that since 2005, the Legal Committee has met quarterly to review and discuss matters of litigation as well as other issues assigned to them by the Council. Mayor Lansing thanked the Committee for their work. Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none he asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading of an Ordinance Establishing the Legal Committee and grant final approval. Alderman Buschmann made a motion to waive first reading of an Ordinance Establishing the Legal Committee and grant final approval, seconded by Alderman Morris. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. 2. Consideration of an Ordinance Amending the City of Lake Forest Liquor Code, to increase the number of Licenses available in Class C-1 and C-3. (First reading and if appropriate final approval) Julie Tappendorf, City Attorney stated that at the direction of the City’s Liquor Commissioner, Staff is requesting consideration of an Ordinance amending the Liquor Code to include one additional Class C-1 and one additional C-3 License. The City Council had discussion on the type of restaurant, occupancy and how long liquor can be served. The owners of the new restaurant reported it will be a sports bar serving American fare. Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none he asked for a motion. COUNCIL ACTION: Consideration of an Ordinance Amending the City of Lake Forest Liquor Code, to increase the number of Licenses available in Class C-1 and C-3. (First reading and if appropriate final approval) Alderman Reisenberg made a motion to approve an Ordinance Amending the City of Lake Forest Liquor Code, to increase the number of Licenses available in Class C-1 and C-3, seconded by Alderman Newman. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Proceedings of the Monday, August 6, 2018 Regular City Council Meeting NEW BUSINESS 1. Request for City Council Approval of an Agreement to Provide Engineering Design for the portion of the Waukegan Road Sidewalk Replacement Project between Middlefork Drive and Deerpath along with a new Donor Agreement covering the additional sidewalk. (Phase 2) Robert Kiely, City Manager reported on March 19, 2018, the City Council approved a contract with Gewalt- Hamilton Associates in the amount of $39,880.00 to provide design services for the portion of this project from Rt. 176 to Middlefork Drive. A resident offered to pay for the construction work, estimated at $360,000, if the City pays for the required engineering design. That engineering design is complete and an application for an IDOT highway permit was submitted on June 15, 2018. Staff anticipates the permit will be issued in September and the work will be completed by the end of October. The City Manager reported that the same resident has now offered to fund the remaining sidewalk reconstruction, from Middlefork Drive to Deerpath, if the City again procures the engineering design services. Because the design/permitting process is expected to take approximately five months, staff anticipates this second phase of sidewalk reconstruction project to begin in the spring of 2019. City Manager Kiely stated that the original Donor agreement will be replaced by the new agreement. This revised agreement is essentially identical to the previous version with the inclusion of the additional work and increased donation. The City Council had discussion on approval of last minute details, sequence of payments, and approval from IDOT. City Manager Bob Kiley reported that the Public Works Committee will be looking at proposed sanitary sewer installation prior to the install of the new sidewalk. Mayor Lansing thanked the donor on behalf of the City Council. Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none he asked for a motion. COUNCIL ACTION: Approval of Staff recommendation to City Council to waive competitive pricing procedures under Administrative Directive 3-5, Section 9.0K – Existing Relationship, AND Approve an agreement with Gewalt-Hamilton to provide engineering design services for the remaining portion of the Waukegan Road Sidewalk Replacement Project between Middlefork Drive and Deerpath in an amount not to exceed $22,300. Additionally, staff requests that the Council authorize the City Manager to execute the revised Donor Agreement between the City and the project donor. Alderman Reisenberg made a motion to waive competitive pricing procedures under Administrative Directive 3-5, Section 9.0K – Existing Relationship, AND Approve an agreement with Gewalt-Hamilton to provide engineering design services for the remaining portion of the Waukegan Road Sidewalk Replacement Project between Middlefork Drive and Deerpath in an amount not to exceed $22,300. And authorize the City Manager to execute the revised Donor Agreement between the City and the project donor, seconded by Alderman Rummel. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS 1. Approval of a Resolution in Support of Senate Resolution 1746 Proceedings of the Monday, August 6, 2018 Regular City Council Meeting The City Council had a lengthy discussion on the timeliness and impact of this item relating to the release of the Environmental Assessment. It was suggested to table this item until the Environmental Assessment is released. Mayor Lansing asked if there was anyone from the public who would like to comment. Dennis Meulemans offered his opinion to the City Council on this item relating to a WisDOT FOIA and the Metra Letter. Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none he asked for a motion to table this item. COUNCIL ACTION: Approval of the original Resolution in Support of Senate Resolution 1746 or Approval of the Resolution in Support of Senate Resolution that include Alderman Buschmann’s amendments. Alderman Newman made a motion to table this item, seconded by Alderman Reisenberg. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, and Preschlack. The following voted “Nay”: Alderman Moreno and Buschmann. 6- Ayes, 2 Nays, motion carried. ADJOURNMENT There being no further business Mayor Lansing asked for a motion. Alderman Newman made a motion to adjourn, seconded by Alderman. Motion carried unanimously by voice vote at 8:38pm Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.