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CITY COUNCIL 2018/04/16 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, April 16, 2018 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order immediately following the Finance Committee Meeting at 6:55pm, and the City Clerk, Margaret Boyer called the roll of Council members. Present: Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Tack, Alderman Moreno and Alderman Buschmann. Absent: Alderman Beidler and Alderman Reisenberg. Also present were: Robert Kiely, Jr., City Manager; Robert Pickrell, City Attorney; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Director of Finance; Michael Thomas, Director of Public Works; Pete Siebert, Fire Chief; Manager; Karl Walldorf, Chief of Police; Susan Banks, Communications Manager; Mike Strong, Assistant to the City Manager, along with other members of City Staff. There were approximately 20 persons present in the Council Chamber. CALL TO ORDER AND ROLL CALL 6:55pm RECONVENE INTO REGULAR SESSION the City Council reconvened at 7:00pm PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Lansing reported that he and the City Manager, along with Lake County Partners, will be meeting with Metra on April 18 to discuss commuter service. This meeting has nothing to do with the proposed third track. COMMENTS BY CITY MANAGER City Manager Kiely reported that the Ward meetings begin starting on May 3. Below is a list of dates, times and locations. Ward 2 May 3 7-8:30 CROYA, 400 Hastings Road Ward 1 May 16 7-8:30 Gorton, 400 E. Illinois Road Ward 4 May 24 7-8:30 Fire Station 2, 1111 S. Telegraph Road Ward 3 June 7 7-8:30 Gorton, 400 E. Illinois COMMENTS BY CITY COUNCIL MEMBERS FINANCE COMMITTEE Proceedings of the Monday, April 16, 2018 Regular City Council Meeting- 1. Consideration of an Ordinance making a Supplemental Appropriation for the Fiscal Year Beginning May 1, 2017 and Ending April 30, 2018 (First Reading, and if Desired by the City Council, Final Approval) Finance Committee Chairman Jed Morris reported that this item had been discussed at the Finance Committee meeting. He asked the City Council if there were any additional questions. Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance (page 17) making a supplemental appropriation for the fiscal year beginning May 1, 2017 and ending April 30, 2018. Alderman Morris made a motion to waive first reading and grant final approval of the Ordinance making a supplemental appropriation for the fiscal year beginning May 1, 2017 and ending April 30, 2018, seconded by Alderman Moreno. The following voted “Aye”: Aldermen Morris, Newman, Rummel, Tack, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. 2. Approval of Revisions to City’s Pension Funding Policy Finance Committee Chairman Jed Morris reported that this item was also reviewed at the Finance Committee, and will be back multiple times as the pension forecast changes. He asked the City Council if there were any additional questions. Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of revisions to the City’s Pension Funding Policy Alderman Newman made a motion granting approval of revisions to the City’s Pension Funding Policy, seconded by Alderman Rummel. The following voted “Aye”: Aldermen Morris, Newman, Rummel, Tack, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the April 2, 2018 City Council meeting Minutes 2. Approval to Renew Agreement for Financial and Land Parcel Management System Software Maintenance and Licensing for FY2019 3. Approval of a Resolution Reallocating 2018 Volume Cap to the Village of Buffalo Grove, Illinois 4. Approval of Contract with Linebarger Goggan Blair & Sampson, LLP for Collection Services 5. Approval of Contract for Annual Mowing Services Contract in the Parks FY2019 Budget 6. Award of contract for The City of Lake Forest to join the MPI Tree and Stump Removal Services for FY2019. Proceedings of the Monday, April 16, 2018 Regular City Council Meeting- 7. Approval of Forest Park Grounds Maintenance Services Contract for FY2019 8. Award the Recreation Center Replacement Window Procurement bid for 31 window units to TDS Door Company in the amount of $58,712.45 9. Award of the Lake Forest Share of the Joint 2018 Annual Pavement Patching Program Contract. 10. Award of the Lake Forest Share of the Joint 2018 Annual Street Resurfacing Program Peter Baker & Sons in the amount of $913,341.14 to include Authorization to expend the remaining $86,658.86 for the resurfacing of additional Streets. COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented Mayor Lansing asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on items # 7 and # 4. After discussion, Mayor Lansing asked members of the Council if they would like to remove any item or take any other item separately. Seeing none, Mayor Lansing asked for a motion to approve the ten (10) Omnibus items as presented. Alderman Tack made a motion to approve the ten (10) Omnibus items as presented, seconded by Alderman Newman. The following voted “Aye”: Aldermen Morris, Newman, Rummel, Tack, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION Mayor Lansing stated there will be no further business following executive session, he then asked for a motion to adjourn into executive session. EXECUTIVE SESSION 1. EXECUTIVE SESSION pursuant to 5ILCS 120/2, (21), The City Council will be discussing, annual review of the minutes mandated by Section 2.06 of the Open Meetings Act and 5ILCS 120/2 (c), (6), The City Council will be discussing the disposition of property and the consideration for the sale or lease of property owned by the Public Body. Adjournment into Executive Session 7:20pm Alderman Tack made a motion to adjourn into executive session pursuant to 5ILCS 120/2, (21), The City Council will be discussing, annual review of the minutes mandated by Section 2.06 of the Open Meetings Act and 5ILCS 120/2 (c), (6), The City Council will be discussing the disposition of property and the consideration Proceedings of the Monday, April 16, 2018 Regular City Council Meeting- for the sale or lease of property owned by the Public Body, seconded by Alderman Newman. The following voted “Aye”: Aldermen Morris, Newman, Rummel, Tack, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. RECONVENE INTO REGULAR SESSION 7:40pm ADJOURNMENT There being no further business Mayor Lansing asked for a motion. Alderman Tack made a motion to adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 7:41p.m. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.