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CITY COUNCIL 2018/11/05 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, November 5, 2018 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and the City Clerk, Margaret Boyer called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Reisenberg, Alderman Preschlack, Alderman Moreno and Alderman Buschmann. Absent: None. CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Report on North Beach Access Road Donations Mayor Lansing reported on the considerable progress made regarding to the endeavor to raise funds for the North Beach Access Road. Mayor Lansing also invited residents to attend the Annual Tree Lighting Ceremony in Market Square on Friday, November 23. COMMENTS BY CITY MANAGER A. Community Spotlight - Lake Forest College -Stephen Schutt, President President Schutt reported on the “four C’s” attributing to Lake Forest College Success; Campus, Curriculum, Community and Chicago. COMMITTEE REPORTS AUDIT COMMITTEE REPORT 1. Audit Committee Report-Fiscal Year 2018 Annual Financial Report Audit Committee Chairman Vincent Sparrow reported that the Audit Committee met four times in 2018. He reviewed highlights of those meetings, and reported that The City has received an unmodified opinion on its Fiscal Year 2018 financial statements. He congratulated Elizabeth Holleb, Finance Director for her departments work in receiving the award for the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for thirty-nine consecutive years. COUNCIL ACTION: Receipt of the Audit Report for the fiscal year ending April 30, 2018 Alderman Morris made a motion to accept the Audit Report for the fiscal year ending April 30, 2018, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. FINANCE COMMITTEE Proceedings of the Monday, November 5, 2018 Regular City Council Meeting 1. Determination of Non-Binding Estimate of the Amount of Revenue to be generated from Property Taxes for the 2018 Calendar Year in Accordance with the Truth in Taxation Statute and Establishment of a Public Hearing Date for the 2018 Tax Levy (if required) Elizabeth Holleb, Finance Director, reported that the City Council is required to determine the estimated amount of money to be raised by taxation twenty (20) days prior to the adoption of the annual tax levy. The amount determined is an estimate, and may be increased or decreased under the statute, provided that any increase does not exceed 105% of the prior year’s tax extension without the required notice and public hearing. This estimate is preliminary and initiates the public process for the 2018 tax levy by establishing an estimated amount from which staff can prepare a proposed levy ordinance. A discussion regarding the 2018 tax levy is scheduled for the November 26 Finance Committee budget workshop. Ms. Holleb reported that the total levy as estimated would result in a projected $87 (2.64%) increase in the tax bill of an average home ($800,000 market value) and that a public hearing would not be required under the Truth in Taxation Act. The City Council had discussion Home Rule and the tax cap. Mayor Lansing asked if there was anyone from the public who would like to comment on this item. Seeing none. he asked for a motion. COUNCIL ACTION: Approval of Determination of an Estimate of the Amount of Revenue to be generated from Property Taxes for the 2018 Calendar Year and establishment of December 3, 2018 as a public hearing date (if required) in Accordance with the Truth in Taxation Statute Alderman Reisenberg made a motion to approve the determination of an Estimate of the Amount of Revenue to be generated from Property Taxes for the 2018 Calendar Year and establishment of December 3, 2018 as a public hearing date (if required) in Accordance with the Truth in Taxation Statute, seconded by Alderman Morris. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the October 15, 2018 City Council Meeting Minutes 2. Approval of the Check Register for Period of September 22 – October 26, 2018 3. Approval of Health Insurance Contract Renewals 4. Consideration of an Ordinance Amending Lake Forest City Code Relating to the Promotion of Police Sergeants 5. Award of contract with Advanced Tree Care, for an amount not to exceed $38,000, as part of the MPI Tree Pruning Services Joint Bid for FY2019 6. Approval of Contract with NuToys Leisure Products, for an amount not to exceed $50,000, for the Waveland Park Playground Expansion and Surfacing Project 7. Consideration of an Ordinance Amending Section 134.05, titled “Criminal Trespass to Land” of the City Code, as recommended by Staff (First Reading and if desired Grant Final Approval) Proceedings of the Monday, November 5, 2018 Regular City Council Meeting 8. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission (First Reading and if Desired by the City Council, Final Approval) 9. Consideration of an Ordinance Approving a Recommendation from the Building Review Board (First Reading and if Desired by the City Council, Final Approval) 10. Consideration of a Resolution to Extend the Encouragement and Facilitation of the Replacement of Lead Water Services (Approve by Motion) COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented Mayor Lansing asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on item number 7. Mayor Lansing again asked members of the Council if they would like to remove any item or take it separately. Seeing none, Mayor Lansing asked for a motion to approve the ten (10) Omnibus items as presented. Alderman Preschlack made a motion to approve the ten (10) Omnibus items as presented, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS 1. Approval of the Second Amendment to the Kemper Sports Management Agreement. Sally Swarthout, Director of Parks, Recreation, and Forestry, reported that the Kemper Sports Management Agreement, initially signed in January 2015, provides for the management of Deerpath Golf Course operations and maintenance. The contract called for a management period of five years with the opportunity to renew for an additional five years after the third anniversary of the commencement date, January 1, 2015. Staff is seeking to extend the contract for the additional five years with an ending date of December 31, 2024. The City Council had discussion on the success of Deerpath Golf Course and Forest Park Beach under Kemper Management. Mayor Lansing congratulated Alderman Newman on his recent hole-in-one. Course Champion, Gale Strenger-Wayne, offered kudos to Kemper and Staff for the Country Club feel of a municipal course. Mayor Lansing asked if there was anyone else from the public who would like to comment on this item. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the Second Amendment to the Kemper Sports Management Agreement Alderman Newman made a motion to approve the Second Amendment to the Kemper Sports Management Agreement, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Proceedings of the Monday, November 5, 2018 Regular City Council Meeting Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS 1. Welcome Home Update - Alderman Prue Beidler Alderman Beidler reviewed the goals and successes of the Welcome Home Campaign that kicked off in 2016, noting that citizen advocacy is key. Future strategies include a video for professional recruitment of Police Officers and continued consistency in the local message to those seeking Lake Forest as their home. ADJOURNMENT There being no further business Mayor Lansing asked for a motion. Alderman Rummel made a motion to adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 7:42pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.