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CITY COUNCIL 2018/06/04 AgendaTHE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, June 4, 2018 City Hall Council Chambers, 220 E Deerpath, Lake Forest Honorable Mayor, Robert Lansing Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward James E. Morris, Alderman First Ward James Preschlack, Alderman Third Ward Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:30pm PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR A. 2018-2019 Board and Commission Appointments/Reappointments CROYA NAME OF MEMBER APPOINT/REAPPOINT WARD Jennifer Karras Appoint as Chair 1 PLAN COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Susan Athenson Appoint 3 Remo Piccheitti Appoint 3 Rosemary Kehr Appoint as Chairman 2 Monica Ruggles Reappointment 1 A copy of Volunteer Profile sheets for new appointments begins on page 22. COUNCIL ACTION: Approve the Mayors Appointments and Reappointments 2. COMMENTS BY CITY MANAGER A. Community Spotlight, Lake Forest Symphony -Timothy Corpus, Executive Director B. Community Spotlight, Lake Forest Preservation Foundation -Marcy Kerr, Executive Director of the Lake Forest Preservation Foundation 1 Monday, June 4, 2018 City Council Agenda 3. COMMENTS BY COUNCIL MEMBERS PERSONNEL COMPENSATION ADMINISTRATION COMMITTEE A. Approval of the FY19 Personnel Policies, Administrative Directives PRESENTED BY: DeSha Kalmar, Director of Human Resources (847-810-3530) PURPOSE AND ACTION REQUESTED: The Personnel Compensation Administration (PCA) Committee is seeking City Council approval of the FY19 Personnel Policies and Administrative Directives PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments PCA Committee 6/4/18 Reviewed and recommended approval PCA Committee 5/7/18 Reviewed and recommended changes BACKGROUND/DISCUSSION: Each year the City’s Personnel Policies and Administrative Directives are reviewed and updated as needed, then adopted by the City Council as part of the budget process. Noted below is a list of key changes made to the Personnel Policies and various Directives dated May 1, 2018. Complete copies of all documents can be obtained by contacting Director Kalmar. General 1-1 Admin Directives Manual – Reviewed 1-3 Traffic Safety Coordinating Comm. – Reviewed 1-4 Sidewalk Inspection Program – Reviewed 1-11 Reimbursement of Authorized Expenses – Includes added definitions and clarifies that the policy applies to members of the City Council, Boards and Commissions or anyone traveling on behalf of the City as well as employees; prohibits the reimbursement of alcohol. (Redline version attached) 1-18 Civic Organization Funding Request Policy – New policy establishing guidelines for civic organizations requesting funding from the City Personnel Page # Personnel Policies and Practices 2018 (All changes noted in Italics in the document) 46 • Core Values section has been changed to include a Code of Conduct. Whistleblower language added. (Carved-out section provided at the meeting) • Section 8.6.0, Flexible Spending, the number of payroll periods over which withholdings are made has changed from 26 to 24 in anticipation of our new financial system. Explained to participants during open enrollment. 2 39 2-7 Child Labor Policy – Reviewed 2-18 Social Media - Sec. 3.2 replaced MySpace with Instagram; removed former Sec. 4.2 on IT monitoring; removed Sec. 5.1(E)(vii); updated language 2 Monday, June 4, 2018 City Council Agenda on public comments in Sec. 5.1(F); updated language in 5.2(B) on public comments; updated list of City websites 2-20 Retiree Benefits – Updated language on Medicare-eligible retirees 2-23 Duty-issued Firearms – Updated language to reference job-required firearms Financial Management Page # 3-5 Purchasing Procedures (approved by Council on 4/16/18) • Sec. 3.0 added “Third Party Payee” to definitions; • Sec. 5.7(iv)(a) added language on reporting to Finance Comm. Chair; • new Sec. 5.14 and 5.15; Sec. 9.0E $20,000+ must have CC approval; • Sec. 10.2 language on authorization prior to incurring expenses; • New Sec. 11.0 (Contingency Acct) • New Attachment B – Vendor Approval Form 2 5 7-8 14 16-17 3-15 Police Restricted Funds Procedures – New policy establishing procedures to be used in recording revenues, expenditures and fund balances for police restricted funds 3-16 Amazon Business Account Policy – New policy establishing procedures for utilizing an Amazon business account Employee Safety Procedures 6-3 Accident and Injury Investigation – Updated section on OSHA 8-hour standard for reporting 6-12 Line of Duty Injury/Death – Updated section on OSHA 8-hour standard for reporting Privacy Policies 7-1 Protecting Privacy of Health Information – Reviewed 7-2 Firewalls with Privacy Standards - Reviewed The redline version of Directive 1-11 is included in your Council packet beginning on page 25. COUNCIL ACTION: Approval of the FY19 Personnel Policies and Practices and Administrative Directives. 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the May 7, 2018 First Session City Council meeting Minutes A copy of the Minutes can be found beginning on page 30. COUNCIL ACTION: Approval of the May 7, 2018 First Session City Council meeting Minutes 2. Approval of the May 7, 2018 Second Session City Council meeting Minutes A copy of the Minutes can be found beginning on page 37. 3 Monday, June 4, 2018 City Council Agenda COUNCIL ACTION: Approval of the May 7, 2018 Second Session City Council meeting Minutes 3. Approval of the May 21, 2018 City Council Workshop meeting Minutes A copy of the Minutes can be found beginning on page 43. COUNCIL ACTION: Approval of the May 21, 2018 City Council Workshop meeting Minutes 4. Approval of the Check Register for Period of April 21 to May 25, 2018 STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612) BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on the City treasury for the payment of all sums due from the City (including all warrants relating to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments which denotes the person to whom the warrant is payable. The warrant list detail of invoice payments shall be presented for review to the Chairperson of the City Council Finance Committee for review and recommendation. All items on the warrant list detail recommended for payment by the Finance Committee Chairperson shall be presented in summary form to the City Council for approval or ratification. Any member of the City Council shall, upon request to the City Manager or Director of Finance, receive a copy of the warrant list detail as recommended by the Finance Committee Chairperson. The City Council may approve the warrant list as so recommended by the Finance Committee Chairperson by a concurrence of the majority of the City Council as recorded through a roll call vote. The Council action requested is to ratify the payments as summarized below. The associated payroll and invoice payments have been released during the check register period noted. Following is the summary of warrants as recommended by the Finance Committee Chairperson: 4 Monday, June 4, 2018 City Council Agenda Included in the total for All Other Funds is $741,556 in capital expenditures for the Water and Sewer Capital Fund, primarily related to the Water Treatment Plant Improvements. COUNCIL ACTION: Approval of the Check Register for April 21 to May 25, 2018 5.Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER(S) PLAN COMMISSION Michael Ley and Tim Henry CROYA Susan Kullby A copy of the Resolution can be found on page 45. COUNCIL ACTION: Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions 6.Approval of a Resolution of Appreciation for Retiring Members of the CROYA Youth Executive Committee CROYA YOUTH EXECUTIVE COMMITTEE NAME OF MEMBER Chair Spencer Silvernail Vice Chair Wesley Dixon CSL Chair Beau Waligora CSL Vice Chair Eli Fietsam and Shaffer Franklin Foundation Liaison Ben Roemer Parliamentarian Julia Plotner and Michael Rourke Topic Night Chair Julia Hender, Ryan Klein and Jack Page Fund Invoice Payroll Total 101 General 618,758 1,101,209 1,719,967 501 Water & Sewer 115,917 130,167 246,084 220 Parks & Recreation 244,376 344,837 589,213 311 Capital Improvements 165,591 0 165,591 202 Motor Fuel Tax 0 0 0 230 Cemetery 24,924 23,384 48,309 210 Senior Resources 22,754 20,643 43,397 510 Deerpath Golf Course 563,306 2,554 565,860 601 Fleet 102,512 76,157 178,669 416 - 433 Debt Funds 0 0 0 248 Housing Trust 0 0 0 201 Park & Public Land 0 0 0 All other Funds 942,620 141,158 1,083,778 $2,800,759 $1,840,109 $4,640,868 Check Register For Period April 21 - May 25, 2018 5 Monday, June 4, 2018 City Council Agenda Public Relations Chair Eliza Fitzgerald, Jillian Fontana and Gina Sobhy Cable/Tech Chair Brier Gunderson and Julia Monfardini Music Chair Aiden Kinsella and Gabby Moore Fundraising Chair Isabelle Andress, Frances Hickey and Mortan Kamholz Woodlands Academy Liaison Amelia Harlocker Lake Forest Academy Liaison Maya Lieberman A copy of the Resolutions can be found beginning on page 48. COUNCIL ACTION: Approval of a Resolution of Appreciation for Retiring Members of the CROYA Executive Committee 7. Approval of a Grant Payment in the Amount of $50,000 to the Lake Forest-Lake Bluff Historical Society. STAFF CONTACT: Robert R. Kiely, Jr., City Manager (847-810-3675) PURPOSE AND ACTION REQUESTED: City staff is requesting that the City Council authorize a grant payment in the amount of $50,000 to the Lake Forest-Lake Bluff Historical Society to fund costs for developing new interactive exhibit elements to be displayed within the new history museum in Lake Forest. The grant payment was formerly authorized by the City Council to be included in the FY2019 Comprehensive Fiscal Plan during the budget workshop held on March 5, 2018. BACKGROUND/DISCUSSION: During the March 5, 2018, Budget Workshop held by the Finance Committee, City staff presented a request for financial assistance that was submitted by the Lake Forest-Lake Bluff Historical Society. Specifically, the Historical Society is requesting funds to support one-time costs for developing interactive elements within a permanent exhibit space at the new history museum, new touch screens for the exhibits, along with funding to match an existing grant from the Grainger Foundation for the development of a content management system. The exhibit spaces, which are planned to open in October 2018, will include exhibits that display authentic artifacts unique to the community, along with new technology that will tell the story of Lake Forest. A copy of the financial assistance request application can be found beginning on page 71. BUDGET/FISCAL IMPACT: While City Council supports the application, City staff is requesting specific payment authorization in an amount not to exceed $50,000 to fulfill the request. FY2019 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N OCM/City Council/ Contractual Services $50,000 $50,000 Y 6 Monday, June 4, 2018 City Council Agenda Has competitive pricing been obtained for proposed goods/services? No If no, indicate the specific waiver requested: Administrative Directive 3-5, Section 9.0A – Specifically Authorized Waiver by City Council COUNCIL ACTION: If determined to be appropriate by City Council, Approval of a Grant Payment In an Amount not to exceed $50,000 to the Lake Forest-Lake Bluff Historical Society. 8. Approval of Resolution Supporting a Revised Intergovernmental Agreement for Membership in the Northern Illinois Police Alarm System (NIPAS) STAFF CONTACT: Karl Walldorf, Police Chief (847-810-3803) PURPOSE AND ACTION REQUESTED: Staff requests City Council approval for a Resolution accepting a revised intergovernmental agreement for law enforcement mutual aid with the Northern Illinois Police Alarm System (NIPAS). BACKGROUND/DISCUSSION: In 1983, Lake Forest and twelve other local communities formed NIPAS pursuant to the Illinois Intergovernmental Cooperation Act to provide a formal system of police mutual aid in times of emergency. In the years since, membership has increased to 105 communities in Cook, Lake, DuPage, and McHenry counties. The largest change in this revised Agreement includes an allowance for non-municipal law enforcement agencies, such as county, college, park district, forest preserve and other law enforcement agencies to become members of NIPAS. The revised Agreement also adds minimum levels of insurance coverage to be carried by member communities, clarifies procedures for entities wishing to terminate participation in NIPAS, and incorporates best practice language designed to aid in responding to legal challenges. BUDGET/FISCAL IMPACT: The dues for NIPAS membership have not changed for FY2019 with this new agreement. NIPAS dues are set by the nine-member NIPAS Board of Directors each fall and are due the following May 1st. We have already paid dues for FY2019 which totaled $6,205. This includes $400 for general NIPAS membership, $4,800 for Emergency Service Team membership, and $1,005 for Mobile Field Force membership. We also pay occasional bills ala carte when we use NIPAS’s Language Line service throughout the year, which usually amount to less than $50 each usage and less than $500 total in any given fiscal year. As NIPAS dues are assigned annually by the NIPAS Board of Directors as part of our membership, no competitive pricing is possible for this agreement. We would therefore request an exception to competitive bidding under sections 9.0D (sole source), and 9.0I (government services) going forward with this agreement. Company Name Dollar Amount Bid Northern Illinois Police Alarm System (NIPAS) $6,205 (FY2019 dues) Below is an estimated summary of Project budget: FY2019 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Contractual Agreements $6,205 $6,205 Y 7 Monday, June 4, 2018 City Council Agenda COUNCIL ACTION: Approval of Resolution Supporting a Revised Intergovernmental Agreement for Membership in the Northern Illinois Police Alarm System (NIPAS) 9. Approval of a contract with American Seal Coating of Indiana for the resurfacing of five tennis courts at Everett Park. STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry, 810-3565 PURPOSE AND ACTION REQUESTED: The Parks & Recreation Board and staff requests approval to enter into a contract with American Seal Coating of Indiana for resurfacing tennis courts at Everett Park. BACKGROUND/DISCUSSION: On April 12, 2018, City staff performed a bid opening for the resurfacing of the five (5) tennis courts at Everett Park. These courts are heavily used by residents and the courts at Everett are also used by students at the adjacent Middle School. The courts are showing signs of normal aging due to weather effects, water pooling and frequent use. The repair and resurfacing process will include power washing all courts, filling smaller cracks with crack filler or larger cracks (greater than 0.5 inches) with Armor Crack patching material, grinding of surface to level, filling all low spots that hold water, and multiple applications of acrylic court surfacing filler and color coating surfacing compound. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Parks & Recreation Board 05/15/18 Recommend Approval BUDGET/FISCAL IMPACT: Funding for the Everett Park tennis court repairs is budgeted in the FY2018 CIP (Parks & Public Land Fund) and the FY2019 Parks Operating Budget. Staff received six (6) bids for the tennis court repairs as detailed below. Competitive pricing has been obtained for proposed for these services and results are listed below. If this contract is awarded, the work will be completed by August 10, 2018. Has competitive pricing been obtained for proposed goods/services? No Company Name Dollar Amount Bid 10-S Court Solutions $21,990 American Seal Coating of Indiana $30,200 First Impression $30,900 MTJ Sports $30,920 U.S. Tennis Court $38,700 Pro Track and Tennis $75,858 Administrative Directive 3-5, Section 7.6 D & E – Award of Contract to Lowest Responsible Bidder, provides factors for determining the lowest responsible bidder. After careful review of the bids by City staff, it was determined that the low bidder is not qualified based on previous performance with other contracts with the City and due to unsatisfactory reference checks with other local communities. City staff is recommending that the project be awarded to 8 Monday, June 4, 2018 City Council Agenda American Seal Coating of Indiana, based on qualifications and satisfactory reference checks. The cost for the resurfacing is $30,200 and we are also requesting an additional $1,500 for contingency (5%), for a total request of $31,700. Below is an estimated summary of Project budget: FY2019 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Park & Public Land Fund 0* $30,000 N Parks Operating Budget (FY2019) $1,700 $1,700 Y * The Everett Park Tennis Court Resurfacing Project was budgeted in the FY2018 Capital Fund and will be included with the FY2018 rollover requests presented to City Council for approval at a future meeting. COUNCIL ACTION: Approval of a contract with American Seal Coating of Indiana for the resurfacing of five tennis courts at Everett Park. 10. Approval of the Annual Tree Purchasing Program for FY2019 STAFF CONTACT: Corey Wierema, City Forester/Forestry Supervisor, 810-3564 PURPOSE AND ACTION REQUESTED: Staff requests approval to purchase trees/plant material from multiple vendors for the Annual Tree Replacement Program, as approved in the FY2019 Capital Improvement Plan. BACKGROUND/DISCUSSION: A sustainable urban forest management plan recognizes the need to replenish trees and canopy cover lost through tree mortality and removal. The City of Lake Forest has a dedicated tree replacement program in place to address this issue. The implementation of a range of sustainable practices will ensure that existing and newly planted trees contribute to the canopy cover in the City of Lake Forest for years to come. Knowledge of differing requirements for different tree species, risk management and greater use of a diversity of native tree species where appropriate to improve the overall resilience of the urban forest are also key considerations. The City’s Forestry section conducted our annual joint bid with the City of Highland Park and the Highland Park-Park District to leverage volume discounts for the purchasing of trees on city streets, parks and other City owned properties. Staff received seventeen (17) bids for the purchase of over 67 varieties of balled and burlaped trees, with an average price of $225 for a 3”caliper tree. Multiple vendors will be used to secure the requested number of trees, sizes and varieties requested while adhering to our stringent quality controls. Based on species availability and the quality of the product, additional vendors may need to be used for purchases under $20,000. The Forestry section anticipates planting 350 trees Citywide this year, including the spring and fall planting season. 9 Monday, June 4, 2018 City Council Agenda BUDGET/FISCAL IMPACT: Funding for the tree/plant material purchasing contract is budgeted in the Fund 311, Capital Projects. Due to the anticipated number of new trees being planted and diminishing tree availability in the nurseries, we may exceed $20,000 with an individual vendor. Has competitive pricing been obtained for proposed goods/services? Yes Below is an estimated summary of Project budget: FY2019 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Capital Fund 311 $80,000 $80,000 Y COUNCIL ACTION: Approval of the Annual Tree Purchasing Program for FY2019 11. Approval of a waiver of bid requirements and authorization for the purchase and installation of a Stryker Power-Load System STAFF CONTACT: Kevin Cronin Deputy Chief (810-3865) PURPOSE AND ACTION REQUESTED: The Power-load system was approved in the FY19 CIP process. Additionally, the fire department has applied for a reimbursement grant from IRMA. If awarded, the IRMA grant may award us up to 1/3 the cost of the system after the purchase has been made. BACKGROUND/DISCUSSION: These cots are used on a daily basis to transport patients from emergency calls. The Foreign Fire Board purchased our first Power-Load system last year and it has been extremely well received. This would permit both front-line ambulances to have a system. The Power-load system is a high priority for the safety of our patients and our personnel. The Power-load system enhances the safety of our ambulances by decreasing the chances of injuries to those we are caring for, and the paramedics rendering care. Additionally, the method of securing the cot in the ambulance with the Power-load far exceeds current safety standards. The Jean Ross Co is a Stryker approved installer and they will install the system at the station to limit out-of-service time. Beginning on page 73 is a brochure and copies of invoices. BUDGET/FISCAL IMPACT: The funds for this purchase were approved in the FY19 CIP. Has competitive pricing been obtained for proposed goods/services? No If no, indicate the specific waiver requested: Administrative Directive 3-5, Section 9.0D – Sole Source Vendor – All ambulance cots (4) owned by the department are Stryker brand cots and the Stryker Powerload system must be used with our current ambulance cots. Company Name Dollar Amount Bid Stryker $ 21,448.44 Jean Ross Co - Installation $ 1,500.00 Total $22,948.44 10 Monday, June 4, 2018 City Council Agenda Below is an estimated summary of Project budget: FY2019 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Capital Improvement Fund $24,000 $22,948.44 Y PROSPECTIVE GRANT FUNDING ASSESSMENTS Estimated Project Cost Estimate IRMA Funding 33.33% $ 21,448.44 $7149.48 Reimbursement COUNCIL ACTION: Approval of a waiver of bid requirements and authorization for the purchase and installation of a Stryker Power-Load System 12. Consideration of a recommendation from the Cemetery Commission to authorize the City Manager to enter into a contract with Brush Architects, LLC for historic architectural preservation and restoration design services. STAFF CONTACT: Chuck Myers, Superintendent of Parks, Forestry & Special Facilities, 810-3565 PURPOSE AND ACTION REQUESTED: The Cemetery Commission requests authorization for the City Manager to enter into a contract for professional architectural services for the restoration of the Barrell Memorial Gateway at the Lake Forest Cemetery. BACKGROUND/DISCUSSION: The Barrell Memorial Gateway is located at the north end of Lake Road as the only entrance to the Lake Forest Cemetery. The Barrell Memorial Gateway was dedicated in 1919 as a tribute to Grace and Finley Barrell’s son, John, who accidently drowned in the Illinois River in 1916. The structure was designed by James Roy Allen who later designed The Riviera, a marina in Lake Geneva, Wisconsin. The iron gates were fabricated by well-known artist Samuel Yellin who designed celebrated ironworks for many universities and institutions. The Cemetery is listed on the National Register of Historic Places. The Barrell Memorial Gateway is a free-standing structure that soars over thirty feet and consists of a Gothic-style arch portal with wing walls extending from both ends. The structure is constructed of striated limestone set in an ashlar pattern with mortared joints. The City intends to undertake a full restoration of the Barrell Memorial Gateway, including the restoration of the masonry structure and the iron gates. Due to the Cemetery’s National Register designation, local landmark status and cultural significance, all necessary measures to preserve and protect the surfaces of the Barrell Memorial Gateway will be taken. The restoration project will include adherence to the United States Department of the Interior’s Standards for Restoration and Guidelines for Historic Buildings. The intent of this request for architectural design services is to select a firm to work with the project team to prepare a finalized restoration design plan, prepare construction documents, specifications, and follow through the bidding process. 11 Monday, June 4, 2018 City Council Agenda PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Cemetery Commission 05/30/18 Recommend Approval BUDGET/FISCAL IMPACT: On February 16, 2018, a Request for Qualifications (RFQ) was issued to establish a list of qualified architectural professionals, based upon a review of similar project experience and their ability to perform architectural design and planning services for various historic restoration projects. On March 19, 2018, fourteen (14) submittals were received and a selection committee, comprised of City staff from multiple departments, was formed to review and evaluate the written responses. Five firms were selected to proceed to the interview stage of the selection process. After careful consideration, Brush Architects LLC was selected by the group as the successful candidate. The basis for the selection was based on Brush Architects’ interview, their surpassing of all qualifications outlined in the RFQ, and their extensive experience with historic architectural preservation and restoration. Brush Architects services will include investigation of existing conditions, document development, and bidding assistance. The cost for these services is $35,795. Due to the nature of this project and the potential for unforeseen issues, staff is recommending a 20% contingency for this project. The total amount requested for the project is $43,000. Has competitive pricing been obtained for proposed goods/services? No If no, indicate the specific waiver requested: Administrative Directive 3-5, Section 9.0B – Professional Services, RFP qualification based. Below is an estimated summary of Project budget: FY2019 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Cemetery Capital Fund 0* $43,000 N * The Barrell Memorial Gateway Restoration Project was budgeted in the FY2018 Cemetery Capital Fund and will be included with the FY2018 rollover requests presented to City Council for approval at a future meeting. COUNCIL ACTION: Consideration of a recommendation from the Cemetery Commission to authorize the City Manager to enter into a contract with Brush Architects, LLC for historic architectural preservation and restoration design services. 13. Approval of Council to designate Lake Forest Lacrosse Association a sole vendor and allow Lake Forest Recreation Department to pay Lake Forest Lacrosse Association the fees that they are entitled to per a Memorandum of Understanding reached with Lake Forest Recreation Department Staff prior to this 2018 Lacrosse season. 12 Monday, June 4, 2018 City Council Agenda STAFF CONTACT: Anthony Anaszewicz, Athletics Program Manager (847) 810-3945 PURPOSE AND ACTION REQUESTED: Staff requests approval to make Lake Forest Lacrosse Association a Sole Vendor and to distribute the Elite players monies collected through program registration per the Memorandum of Understanding. BACKGROUND/DISCUSSION: Prior to 2018, both the Lake Forest Recreation Department and Lake Forest Lacrosse Association ran independent, competing Boys Lacrosse programs. The Lake Forest Recreation Department (LFRD) ran an all-inclusive program for Kindergarten through 8th graders while Lake Forest Lacrosse Association (LFLA) was initially specializing in the Elite participants in those age groups. In 2016 and 2017, LFLA began to offer their program to all children, therefore directly competing with the LFRD program. Before the commencement of the 2018 Lacrosse season, LFRD entered into a Memorandum of Understanding (MOU) with LFLA to offer our community an all-encompassing Boys Lacrosse program. Between the two organizations all community lacrosse needs are met by offering all skill levels of Boys Lacrosse. This MOU alleviates competing programming, the opportunity for more children to play lacrosse, and makes Lake Forest fields available to ANY child playing Lacrosse within our joint program. As part of the agreement, LFRD took in ALL registrations (for both House League and Elite players) to ensure that all participants registered through one portal and were accounted for, no matter what team they made entering the 2018 season. As part of that agreement, LFLA is owed their (Elite Players) registration amount less Field Maintenance Costs, as determined by the field rental policy. BUDGET/FISCAL IMPACT: The chart in this section shows the total revenue collected for the 2018 season and then the calculations of what is owed back to LFLA, net the costs for Field Maintenance. Per the MOU, it was agreed that both organizations split Field Maintenance costs based on number of players under each organizations management. It was also agreed that the Lake Forest Recreation Department, take in ALL registration money, per City Policy regarding partner agencies / contractual programming. This distribution of $ 35,514.00 to Lake Forest Lacrosse Association will have no Budget/Fiscal impact to the Recreation Department operating budget. Has competitive pricing been obtained for proposed goods/services? Yes/No. If no, indicate the specific waiver requested: Administrative Directive 3-5, Section 9.0K – Existing Relationship. 13 Monday, June 4, 2018 City Council Agenda COUNCIL ACTION: Approval of Council to designate Lake Forest Lacrosse Association a sole vendor and allow Lake Forest Recreation Department to pay Lake Forest Lacrosse Association the fees that they are entitled to, per a Memorandum of Understanding reached with Lake Forest Recreation Department Staff prior to this 2018 Lacrosse season. 14. Consideration of a Recommendation from the City Attorney and Staff in Support of a Resolution Directing Consideration of Amendments to Chapter 159.150 through 159.999, Zoning, of the City of Lake Forest Code Relating to Small Wireless Facilities STAFF CONTACT: Catherine Czerniak, Director of Community Development 847-810-3504 PURPOSE AND ACTION REQUESTED: Approval of a Resolution directing preparation and review of amendments to the City Code as it relates to small wireless facilities. These facilities include antennae and related equipment of limited size which are collocated on existing telecommunication structures or utility poles. The Resolution itself does not amend the Code, but instead, “raises a red flag” that the City’s Code provisions related to these facilities are under review and initiates the Code review process. BACKGROUND AND DISCUSSION: Senate Bill 1451 was recently passed by the General Assembly and signed into law as Public Act 100-585. This Act restricts the power of municipalities to regulate small wireless facilities that are collocated on certain existing LFLA Revenue Age Group Players Fee Non-Reg. Players Total LFLA U10 36 318.00$ 1 11,130$ LFLA U12 31 318.00$ 2 9,222$ LFLA U14 43 318.00$ 0 13,674$ L2L - Resident 15 275.00$ 0 4,125$ L2L - Non Resident 5 330.00$ 0 1,650$ TOTAL 130 39,801$ Field Maintenance Dates Weeks Fee/Wk Fields Total 4/1 - 5/5 5 169.00$ 4 3,380$ 5/6 - 6/10 5 174.00$ 4 3,480$ TOTAL 6,860$ 2018 Participation Program Number % of Players Total LFLA 130 62.5 4,288$ LFRD 78 37.5 2,573$ TOTAL 208 100 6,860$ Fees Owed to LFLA Registration Revenue 39,801$ Field Maintenance Costs 4,288$ TOTAL 35,514$ 14 Monday, June 4, 2018 City Council Agenda structures. However, municipalities may establish administrative permitting procedures, subject to various limitations. The City Code currently includes provisions relating to wireless facilities generally, primarily focusing on larger, stand-alone telecommunication towers and monopoles. In the context of the new legislation, review and reconsideration of the current Code provisions is appropriate and timely. Importantly, the City’s Code provisions are already directed at encouraging collocation of smaller telecommunications equipment on existing structures as opposed to the construction of new telecommunication towers. The new regulations support that goal. The recommended Code review is intended to align the City’s Code provisions with the recently adopted State law while at the same assuring that submittal requirements and review procedures for small wireless facilities are clearly detailed, City infrastructure located within the right-of-way is protected, and that abandoned facilities are removed. The Illinois Municipal League has taken the lead on preparing model Code language as a framework for municipalities that can be modified to meet the needs of individual municipalities. The wireless provisions are included in the Zoning Chapter of the City Code and under the City’s normal process, amendments to this Chapter are considered by the Plan Commission at a public hearing, after proper public notice is provided. Due to the State’s action pre- empting local authority to some extent on this issue, the Council could directly consider amendments without Plan Commission involvement. However, given the Plan Commission’s past involvement with the wireless provisions in the Code, there may be some benefit in following the normal process and directing this matter to the Commission for the initial review. The Resolution is written assuming Plan Commission involvement, but can be modified if desired by the City Council. The Resolution is included in the Council packet beginning on page 79. No applications for these types of facilities are currently pending. BUDGET/FISCAL IMPACT: In conjunction with considering the amendments as proposed by the Plan Commission, the Council may also wish to consider establishing fees, as permitted by Public Law 100-585, to cover costs related to reviewing applications, issuing permits and conducting inspections relating to small wireless facilities. A recommendation on proposed fees will be presented to the Council along with proposed Code amendments. COUNCIL ACTION: Approve a motion in support of a Resolution directing preparation and consideration of Code amendments relating to small wireless facilities and a corresponding review of associated processing fees. COUNCIL ACTION: Approval of the fourteen (14) Omnibus items as presented 6. ORDINANCES 1. Consideration of an Ordinance Amending Section 135.108(C), titled “Noise, Generally” of the City Code (Final Reading) PRESENTED BY: Chuck Myers, Superintendent of Parks, Forestry& Special Facilities (810-3565) 15 Monday, June 4, 2018 City Council Agenda PURPOSE AND ACTION REQUESTED: On April 11, 2018, the Public Works Committee considered amendments relating to the use of gasoline powered leaf blowers and other types of lawn maintenance equipment. The Committee’s recommendation was presented to the City Council for consideration on May 7, 2018 and was granted. If desired by the City Council, The Public Works Committee is requesting approval of final reading of the ordinance amending Section 135.108(C). PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council 5/07/18 First Reading granted Public Works Committee 4/11/18 Discussed and Recommendation forwarded to City Council City Council 1/16/18 Discussion on use of leaf blowers and related noise ordinance, with options for changes City Council 2015 Discussion on lawn maintenance equipment hours of operation and noise generated by leaf blowers, with no action City Council 2002 A draft ordinance was brought before Council that would ban leaf blowers, the Council did not support the draft ordinance, no action City Council 2001 City Code was revised by combining the hours of operation for leaf blowers with those of lawn maintenance equipment City Council 1995 City Code was revised to draw a distinction between leaf blowers and other types of lawn maintenance equipment City Council 1991 City Council passed an ordinance restricting the hours of operation of lawn maintenance equipment. BACKGROUND/DISCUSSION: Last fall, Mayor Lansing requested that the City’s current regulations regarding noise control, specifically gasoline-powered leaf blowers, be re- examined. City staff reviewed the sections in the City Code, which pertain to the operation of lawn maintenance equipment and leaf blowers, and presented City Council with various options for revisions to the City Code. 16 Monday, June 4, 2018 City Council Agenda The City Code does allow the operation and use of gas powered lawn maintenance equipment, including leaf blowers. However, under section 135.108 of the City’s Code, “It is unlawful to cause or make loud noise through the operation of lawn maintenance equipment including, but not limited to, lawn mowers, tractors and gasoline-powered leaf blower equipment before 7:30 a.m. on weekdays, 8:00 a.m. on Saturdays and 10:00 a.m. on Sundays and holidays after, 7:30 p.m. on all days, except as authorized by City Manager”. This restriction does not apply to golf course maintenance operations. The City of Lake Forest first passed an ordinance in 1991 that restricted the hours of operation of lawn maintenance equipment following several months of review and discussion by landscapers, City Staff, and City Council. In 1995 City Council modified the noise ordinance to draw a distinction between leaf blowers and other types of lawn maintenance equipment. During the summer of 2000 noise generated by leaf blowers was once again reviewed and discussed by City Council and City Staff, with no changes occurring to the City’s Code. On March 15, 2001 City Council revised the ordinance by combining the hours of operation for gasoline-powered leaf blowers with those of lawn maintenance equipment, in an effort to address the confusion the different hours of operation have caused with residents and police officers alike. In 2002 a draft of the City’s Contractor Licensing Ordinance was brought before City Council. In this draft a ban on leaf blowers was incorporated. After a discussion by City Council, there was a consensus that the Council could not support the draft ordinance as presented with that leaf blower ban in place. On April 11, 2018, City staff met with the Public Works Committee to consider options for amendments relating to the use of gasoline powered leaf blowers and other types of lawn maintenance equipment. At this time, the Public Works Committee is recommending that we amend the hours of operation for gasoline powered leaf blowers only. Leaf blower operation would be allowed Monday through Saturday from 9:00 a.m. until 5:00 p.m. Gasoline powered leaf blower operation would be prohibited on Sundays and Holidays. The new restrictions would apply year-round and would apply to gasoline powered leaf blowers only, not mowers and other lawn maintenance equipment. In addition, the restriction would not apply to municipal and golf course operations. The Ordinance, with a blackline version of the Code Section reflecting amendments as recommended by the Public Works Committee is included in the Council packet beginning on page 81. A clean copy of the Code Section incorporating all of the amendments as recommended by the Committee is also included in the packet. COUNCIL ACTION: If determined to be appropriate by the City Council, grant final reading of an Ordinance amending Section 135.108(C), titled “Noise, Generally” of the City Code. 2. Spiller Pays Ordinance Consideration of Ordinances Approving recommendations from Fire Department. (First Reading, and if desired by the City Council, Final Approval) STAFF CONTACT: Kevin Cronin, Deputy Chief (810-3865) PURPOSE AND ACTION REQUESTED: Staff request approval of Spiller Pays Ordinance. 17 Monday, June 4, 2018 City Council Agenda BACKGROUND/DISCUSSION: The City recognizes that, from time to time, volatile or hazardous materials are transported, used, or temporarily stored in the City. The actual or threatened spill of these materials poses an immediate danger to the residents of the City, which requires a rapid and comprehensive City response. Such responses are often very expensive, and that cost should be the responsibility of those who caused the spill, not the taxpayers of the City. Accordingly, the City staff has prepared a “spiller pays” ordinance, which makes the entity that caused the spill liable for the costs associated with the City responding to and addressing that spill. A copy of the proposed Ordinance can be found on page 85. It was brought to the attention of the Fire Department that a Spiller Pays Ordinance should be created. This advice was from the Lake County Fire Chiefs, because some members have had some financial losses due to incidents in their jurisdiction. A Spiller Pays Ordinance will help to protect the City during hazardous materials emergencies. BUDGET/FISCAL IMPACT: This ordinance will give the City the opportunity to recover any expenses for damage to equipment during these emergencies. The associated fees will be moved to the City’s fee schedule in November 2018. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading of Spiller Pays Ordinance and grant final approval 3. Consideration of a Recommendation from the Zoning Board of Appeals in Support of an Amendment to the Special Use Permit for The Gallery Restaurant. (If desired by the Council, Waive First Reading and Grant Final Approval of the Ordinance.) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: The following recommendation from the Zoning Board of Appeals, in support of allowing outdoor dining at The Gallery Restaurant, is presented to the City Council for consideration. BACKGROUND/DISCUSSION: In September, 2017, the City Council granted a Special Use Permit to authorize a new restaurant to operate in an existing one-story building at 202 Wisconsin Avenue in conjunction with an art gallery. Restaurants within 150 feet of residential zoning districts require review and approval through the special use permit process. This property is immediately adjacent to a residential zoning district and to the rear yards of three single family homes. The restaurant has been in operation since last September and the unique business and casual dining experience offered has been welcomed by many in the community. The City has not received any complaints about the operation of the restaurant since its opening. On April 30th, the business owners appeared before the Zoning Board of Appeals to request an amendment to Special Use Permit to allow the existing small patio to be used for outdoor dining on a limited basis. After hearing a presentation from the petitioner and considering public testimony, the Zoning Board of Appeals deliberated and unanimously stated support for amending the Special Use Permit to allow outdoor dining subject to various conditions of approval. The conditions are 18 Monday, June 4, 2018 City Council Agenda detailed in the Ordinance which is included in the packet beginning on page 93 of the packet. However, the 4 to 3 vote of the Board reflects disagreement over the addition of a condition requiring periodic measurement of noise levels emanating from the patio. The three Board members voting nay stated support for outdoor dining, but opposition to the condition stating that it put an undue burden on the business owners. The Board’s report and an excerpt from the minutes of the Board’s meeting are included in the Council’s packet to provide additional background information. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of an Ordinance approving an amendment to the Special Use Permit for The Gallery restaurant to allow outdoor dining, on the patio, subject to conditions of approval in accordance with the Zoning Board of Appeal’s recommendation. 4. Consideration of an Ordinance Amending the City of Lake Forest Liquor Code, to create a new Class A-4 License. (First reading and if appropriate final approval) PRESENTED BY: Robert Pickrell, City Attorney STAFF CONTACT: Margaret Boyer, City Clerk, 847-810-3674 PURPOSE AND ACTION REQUESTED: At the direction of the City’s Liquor Commissioner, Staff is requesting consideration of an Ordinance amending the Liquor Code to create an additional Class A-4 license. This license class allows for beer and wine packed sales with a reduction in the packaged sales hours. BACKGROUND AND DISCUSSION: In recent weeks the Liquor Commissioner received a letter from The Gallery requesting to add a Class A-4 license, and amending its current I-1 license to permit BYOB in an establishment with and A-4 license. On March 6, 2017 The Gallery was issued an I-2 license that allows for beer and wine to be consumed when brought in by patrons. The additional A-4 class license would allow for onsite packaged sales and consumption. If approved, a site plan showing the proposed storage location will be submitted. The proposed ordinance can be found beginning on page 121. It is important to note that without further action of the City Council, the maximum number of licenses in any class shall be automatically reduced by one upon the expiration, revocation or non-renewal of an existing license in any such license class. As the Council is aware, the issuance of liquor licenses is under the purview of the City’s Liquor Commissioner and the Mayor serves in that role. However, the City Code only authorizes a specific number of liquor licenses and historically, this number corresponds with the current number of licenses issued. When new requests for liquor licenses are submitted, and after review by the Liquor Commissioner and a determination that the issuance of a license is appropriate, the City Council is asked to consider an amendment to the Liquor Code. BUDGET/FISCAL IMPACT: The City’s official fee schedule will be amended in November 2018 to reflect the fee of $ 500.00 for the new Class A-4 Liquor License. 19 Monday, June 4, 2018 City Council Agenda COUNCIL ACTION: Consideration of an Ordinance Amending the City of Lake Forest Liquor Code, to create a new Class A-4 License and amending the Class I-1 license. (First reading and if appropriate final approval) 7.NEW BUSINESS 1.Resolution of Appreciation for City Attorney, Victor Filippini, Jr. A copy of the Resolution can be found beginning on page 124 COUNCIL ACTION: Approval of the Resolution of Appreciation ELECTION AND APPOINTMENT OF CITY OFFICERS 2.ELECTION BY THE CITY COUNCIL AND APPOINTMENTS BY THE MAYOR AS REQUIRED BY CHARTER AND CITY CODE City Attorney Julie A. Tappendorf, Ancel Glink Diamond Bush DiCianni & Krafthefer COUNCIL ACTION: Approve the Mayors Appointment 8.ADDITIONAL ITEMS FOR COUNCIL DISCUSSION NEXT REGULARLY SCHEDULED LAKE FOREST CITY COUNCIL MEETING 1.Monday, June 18, 2018 6:30 pm EXECUTIVE SESSION 2.EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the disposition of property and the consideration for the sale or lease of property owned by the Public Body. Adjournment into Executive Session RECONVENE INTO REGULAR SESSION 9.ADJOURNMENT Office of the City Manager May 30, 2018 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 20 Monday, June 4, 2018 City Council Agenda 21 Volunteer List | Lake Forest Caucus | Susan Athenson Contact Info Interest in Community Positions First Name: Last Name: E-mail: Title: Organization: Address: Address Line 2: City: State: Zip: Mobile Phone: Home Phone: Notes: Susan Athenson sathenson@comcastnet 901 SUMMIT AVE Lake Forest IL 60045 (847)295-6525 initial appointment to HPC 5/11 reapptS/13 term Umit 2017 Resident Data/Stats Ward 3 Yes Yes 1962 stay-at-home mom Ward: Precinct: US Citizen: Registered Voter: Lake Forest Resident since(YYYY): Business Name: Type of Business: Business Phone: Position: Date of Birth (Optional): Education: Wittenberg University - BA - double major English and Business Administration Andersen Consulting Professional School - Instructional Design and Change Management Spouse's Name: BillAthenson Children's Birth Years: 1992,1994, 1997.1999 Mayor Alderman: #67 School Board: #115 School Board: Caucus Committee: Audit Committee: Board of Fire & Police Commissioners: Building Review Board (BRB): Cemetery Commission: Committee Representing Our Young Adults (CROYA): Construction Codes Commission: Elawa Farm Commission: Fireman's Pension Fund - Board of Trustees: Gorton Community Center Board of Directors: Historic Preservation Commission: Legal Committee: Library Board: Park & Recreation Board: Planning Commission Labels: Police Pension Fund - Board of Trustees: Senior Resources Commission: Zoning Board of Appeals (ZBA): Other Positions: No Interest at this time I am currently applying / Consider me for this position in the hiture I am currently applying / Consider me for this position in the future I am currently applying/ Consider me for this position in the future I am currently applying / Consider me for this position in the future No Interest at this time No Interest at this time I currently hold this office /1 have heU this office in the past No Interest at this time No Interest at this time No Interest at this time No Interest at this time No Interest at this time No Interest at this time I currently hold this office /1 have held this office in the past No Interest at this time No Interest at this time I am currently applying / Consider me for this position in the ftjture I am currently applying / Consider me for this position in the hiture No Interest at this time No Interest at this time No Interest at this time Other Considerations Please list any regular commitments or travel that would interfere with your attendance at scheduled meetings: None Please list any current or previous community service activites, interests, directorships, etc. - public or private. For each activity please indicate years served and positions held: Lf Preservation Board of Directors C2017 to present) HPC(20Uto2017) Co-Chair LFHS Alumni Wall of Fame (2013 to present) Lead Team Parent, IfHS FootbaUTeam (2008 to 2017) Team Parent, LFHS BasebaU Team (2009 to 2017) LFHS AFT - Board member (2007-present) Deerpath Middle School AFT Board member (2004- 2013) Spirit of 67, President (2008-2009); VP Fundraising (2007-2008);Nominating Chair (2006-2007); Board of Directors member (2005-2009) Building Review Board-* years (2000.2006) Lake forest Preseivation Foundation Board-Board of Directors member (2006-2008) Deerpath Middle School School Council-member (2005-2007) APT President - Sheridan School 2002-2004; Board member 2000-2009) (please see previous 2005 application for more volunteer and community actiw'ties) Please list other activities, specialized skills, knowledge, or professional experience that would contribute to your effectiveness in the position(s) for which you are applying or expressing possible future interest: 6th generation citizen of Lake Forest (Rafferty-Baker-Fagen and Faulks families) Long family history of community seivice to Lake Rarest (please see previous 2005 application for more details) References (Optional): https://www.lakeforestcaucus.com/profile/list/user/3865/1/222 Volunteer List | Lake Forest Caucus | Susan Athenson Please state briefly why you are volunteering to serve The City of Lake Forest: (please see previous 2005 application) We feel very blessed that our family Uves in such a beautiful, warm, and community-oriented town. I want to help preserve Lake ForesTs unique character and quaUty of Ufe by serving on a City board that helps manage the change our community inevitably will encounter. Please list any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you become a candidate or appointee.: None https://www.takeforestcaucus.com/profile/list/user/3865/2/223 Volunteer List | Lake Forest Caucus | Remo Picchietti Contact Info First Name: Last Name: E-mail Title: Organization: Address: Address Line 2: City: State: Zip: Mobile Phone: Home Phone: Notes: Remo Picchieni remo.picchietti@gmaiLcom Chief Operating Officer 33SSAshlandbi Lake Forest IL 60045 (847)295-6301 Resident Data/Stats Ward: Precinct: US Citizen: Registered Voter: Lake Forest Resident since(YYYY): Ward 3 Yes Yes 1994-2015.2017. Present Business Name: Type of Business: Business Phone: Position: Date of Birth (Optional): Education: MBA - Northwestern Universit/s Kellogg School of Management BSBA. Drake University Spouse's Name: Maiy 'Kitty" Picchieni Children's Birth Years: 1992,1994, 1998 Interest in Community Positions Mayor: I am currently applying / Consider me for this position in the future Alderman: I am currently applying/ Consider me for the position in the hiture #67 School Board: No Interest at this time #115 School Board: No Interest at this time Caucus Committee: No Interest at this time Audit Committee: No Interest at this time No Interest at this time No Interest at this time No Interest at this time No Interest at this time No Interest at this time No Interest at this time No Interest at this time No Interest at this time Board of Fire a Police Commissioners: Building Review Board (BRB): Cemetery Commission: Committee Representing Our Young Adults (CROYA): Construction Codes Commission: Etawa Farm Commission: Fireman's Pension Fund - Board of Trustees: Gorton Community Center Board of Directors: Historic Preservation Commission: Legal Committee: Library Board: No Interest at this time No Interest at this time No Interest at this time Park & Recreation Board: I currently hold this office / I have held this office in the past Planning Commission Labels: I am currently applying/ Consider me for this position in the future Police Pension Fund - Board of Trustees: No Interest at this time Senior Resources Commission: No Interest at this time Zoning Board of Appeals (ZBA): No Interest at this time Other Positions: Other Considerations Please list any regular commitments or travel that would interfere with your attendance at scheduled meetings: In addition to my day job, I teach at Lake Forest Graduate School of Management (since 2000). Therefore, I occasionally have evening classes. My professional travel obligations are minimal and would rarely interfere with my attendance at scheduled meetings. Please list any current or previous community service activites, interests, directorships, etc. - public or private. For each activity please indicate years served and positions held: City of Lake Forest - Park and Reueation Board - 2000-2005 (Chair 2003-2005) Carl Buddig & Company - Board of Directors - Director - 2011-Present Adesso Solutions - Board of Directors - Director - 2011-Present Gorton Community Center - Board of Directors -1999 Please list other activities, specialized skills, knowledge, or professional experience that would contribute to your effectiveness in the position(s) for which you are applying or expressing possible future interest: I teach leadership and organization effectiveness which could contribute to my effectiveness in the position. References (Optional): Please state briefly why you are volunteering to serve The City of Lake Forest I have always felt the calling to seive our great community. I have partidpated in the past, but now have the time and renewed energy to contribute to the continued success of the City of Lake Forest Please list any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you become a candidate or appointee.: None. https://www.lakeforestcaucus.com/profile/list/user/4478/1/124 THE CITY OF LAKE FOREST ADMINISTRATIVE DIRECTIVE 1-11 Office of the City Manager May 20172018 REIMBURSEMENT OR APPROVAL OF AUTHORIZED EXPENSES 1.0 Purpose: 1.1 To define authorized conditions and limits for which expenses incurred in the performance of City business may be reimbursed and to describe procedural matters concerning travel authorization, documentation and accounting. Limits within this policy are to be applied to charges incurred on City issued credit cards as well as any other reimbursable expenses. 2.0 Scope: 2.1 In order to effectively conduct official business and advance the abilities and professionalism of employees and officers of the City, attendance at certain schools, conferences and meetings is recognized, and the reimbursement of travel expenses for employees is authorized by the City Manager in accordance with the guidelines and procedures outlined herein. Approval of expenses for the City Council is defined under Section 5.1 of this directive. The City’s objectives are to allow arrangements that (1) authorize reasonable reimbursement for authorized official business, (2) provide uniform and equitable handling of all employee expenses, and (3) allow the employee individual to carry out duties in a manner that is dignified and reflects credit on the City. 3.0 Definitions: For the purposes of this Directive, the following terms are defined as follows: “City Officer” means members of the City Council, Boards and Commissions or anyone traveling on behalf of the City. “Entertainment” includes, but is not limited to, shows, amusements, theaters, circuses, sporting events, or any other place of public or private entertainment or amusement, unless ancillary to the purpose of the program or event. “Travel” means any expenditure directly incident to official travel by employees and officers of the City involving reimbursement to travelers or direct payment to private agencies providing transportation or related services. 4.0 Policy: 4.1 General Guidelines: An employee is expected to show good judgment and proper regard for economy in traveling at City expense. Expense levels established by this directive are guidelines and are not flat allowances or authorizations to spend a given sum if less would be adequate. Requests for reimbursement must be authorized and approved by the department head and further reviewed by the Finance Department. Requested expenses may be revised or eliminated if deemed outside this directive. 4.2 Attendance at Conferences or Training Programs: Department heads and staff assistants are encouraged to budget and to attend conferences and training programs. Except under unusual circumstances, no officer or employee will be authorized to attend any conference or training program at City expense unless such expense has been provided for in the annual budget. 25 Administrative Directive 1-11 Page 2 Reimbursement of Authorized Expenses Final approval for travel and appropriate expenses will be contingent on the current availability of funds. 4.3 Traveling with Family: An employee’s spouse or other family member may accompany an employee on an official trip, provided that their presence does not detract from the performance of duty; however, no expenses attributable to the spouse or other family member, including a conference registration fee or special events charge, shall be reimbursed by the City. If an employee’s spouse or other family member shares lodging, reimbursement shall be limited to the single rate for the lodging occupied. 4.4 Reimbursement Procedures: Incurred travel expenses must be itemized on a travel expense accounting form and forwarded to the Accountant within one week after returning from the trip. Receipts for all but routine expenditures, unless required by the department should be attached thereto. Expenses of $25 or more must be accompanied by receipts. Paid bills for lodging and receipts for air fares are required. However, no lodging expense shall be reimbursed for meetings or conferences held in the Chicago Metropolitan area unless specifically authorized by the department head. Specifically prohibited are reimbursements for the purchase of personal items or gifts. 4.5 Allowable Expense: Reasonable expenses incurred during attendance at conferences or training programs shall be reimbursed as authorized in the following classifications: 4.5.1 Authorized Modes of Transportation: An employee may request use of the preferred mode of transportation; however, this choice should be guided by the accommodations that are most expedient and advantageous to City operations. Ordinarily, round trip tickets should be purchased, but going by one mode and returning by another is allowed if schedules so dictate or if there is some other advantage to the City. a. Air: Allowance for air travel will be authorized for round trip fare on an air coach price basis to the city of destination. All upgrades will be at the expense of the employee. In securing air accommodations, an effort should be made to take advantage of seasonal or “special rate” savings in ticket costs. b. Private Automobile: An amount equivalent to air coach fare may be allowed for use of private cars in long distance travel on City business. Lodging, meals and other expenses en route that would not be paid if public transportation were used are not reimbursable. c. City Vehicles: City vehicles shall be used in all practicable cases. All out-of- pocket expenses for operating City vehicles will be allowed, providing receipts are furnished. d. Garage and Parking: Reasonable charges at point of destination for parking and storage of private or City vehicles will be allowed. Receipts for such expenses should be furnished. e. Taxi, Bus and Commuter Rail Fare: Expenses for local transportation will be allowed for transportation to and from rail or air terminals. The least expensive acceptable mode of travel should be utilized. 26 Administrative Directive 1-11 Page 3 Reimbursement of Authorized Expenses f. Automobile Rental: Automobile rental expenses shall be reimbursable only in exceptional, well-justified circumstances as approved in advance by the department head. Under normal conditions, public transportation or taxi service should be sufficient means of transportation. Maximum allowed reimbursement is for a mid-sized vehicle. 4.5.2 Lodging: Expense reimbursement will be allowed for actual hotel or motel accommodations and shall be limited to the minimum number of nights required to conduct assigned City business. Detailed receipts for lodging must be provided. Maximum allowed reimbursement shall be at the single rate. Personal entertainment will not be reimbursed. 4.5.3 Registration Fees: Registration fees are reimbursable for actual cost of registration. A receipt should be provided with the expense report. 4.5.4 Meals: Breakfast, lunch and dinner meals purchased during the inclusive dates of the trip will be allowed. Meals provided as part of the conference/meeting will not be reimbursed as part of the per diem. Conference schedule must be provided with reimbursement request. Meals will be reimbursed on a per diem basis as noted and receipts will not be required. Meal reimbursements on date of travel are contingent on conference start and end times and mode of transportation: Breakfast: $12.00 Lunch: $18.00 Dinner/incidentals: $41.00 Total Per Diem $71.00 If a group of City employees goes out together at a conference or meeting and one of the employees pays on a City credit card, those names must be provided through the credit card receipt payment and they will not be eligible for per diem reimbursement for that meal. For local meeting meal reimbursements, see section 4.6. 4.5.5 Tips and Gratuities: Reasonable amounts for tips will be allowed for meals, not to normally exceed 15% to 20% of the meal cost, should be reported as a part of the meal cost. 4.5.6 Miscellaneous Expense: Other items of reasonable expense otherwise unclassified and necessary in the course of conducting City business shall be reimbursed. Specific itemization and receipts, if applicable, for such expenses shall be furnished. 4.5.7 Entertainment Expenses: No employee or officer of the City shall be reimbursed for any entertainment expense, unless ancillary to the purpose of the program, event or other official business. Ancillary eligible expenses to be approved by Supervisor and/or Department Head prior to the event. Under no circumstances will expenses for alcohol be reimbursed. 4.6 Local Professional Meetings/Trainings: City officers, staff members and selected employees are encouraged to attend and participate in professional meetings and other meetings relating to City business and operations. These will normally be held in the Chicago Metropolitan area. Reasonable expenses incurred in connection with such meetings are reimbursable. 27 Administrative Directive 1-11 Page 4 Reimbursement of Authorized Expenses Meals will be reimbursed up to the maximum per meal as outlined in Section 4.5.4. Receipts will be required for reimbursement. 4.7 Private Automobile Reimbursement: The use of privately owned vehicles for City business may be authorized in those instances where it is determined to be preferable as compared to use of a City vehicle or public transportation, or when no other reasonable alternative is available. Department heads shall strictly review and evaluate the need in all instances calling for use of private vehicles. 4.7.1 When authorized, use of private automobiles shall normally include only use within the City and travel within the Chicago Metropolitan area. When other use is authorized, an amount equivalent to airline coach fare may be authorized for reimbursement. In those instances where airline accommodations are available, a mileage reimbursement described in Section 4.7.2 shall be authorized. 4.7.2 The occasional use of private vehicles by City employees for City business purposes and for attendance at training sessions, business meetings and professional meetings around Chicago and the collar counties may be authorized by the department head with the approval of the Director of Finance or designee. The costs associated with use of private vehicles for these purposes shall be reimbursed to a maximum of the IRS standard rate. Mileage for travel within the City limits of Lake Forest will not be reimbursed for the Managerial, Administrative and Executive classifications as outlined in the City’s official Pay Plan. 4.7.3 Individuals using personal cars for City business are responsible for carrying private auto insurance. Should they be involved in an accident while in their private vehicle on bona fide City business, coverage will be through their private insurance. The City’s liability carrier provides $10 million in excess coverage for the employee operating a vehicle on bona fide City business, and this coverage becomes effective after the first $100,000 has been met by the employee. 4.7.4 Use of a private vehicle for City business or professional travel outside of the Chicago Metropolitan area may be authorized by the department head. The automobile expenses associated with such travel shall be reimbursed in accordance with Sections 4.7.1 and 4.7.2 of this directive. 4.7.5 Mileage reports requesting reimbursement shall be certified to correctness by the employee and approved by the department head. A copy of the report form is attached to this directive. 4.7.6 Department heads shall strictly review and evaluate the need in all instances calling for use of private automobiles. 5.0 Approval of Expenses 5.1 Expenses Travel expenses for members of the City Council: TravelTransportation, meals, and lodging expenses incurred by any member of the City Council must be approved by roll call vote at an open meeting of the City Council. The maximum allowable reimbursement for travel is as outlined in the policy. 5.2 Expenses for Officials City Officers or Employees Other than Members of the City Council: Travel, meal, and lodging expenses incurred by any City official officer or employee, who is 28 Administrative Directive 1-11 Page 5 Reimbursement of Authorized Expenses not a member of the City Council, in excess of the maximum allowable reimbursement for travel as outlined in the policy, must be previously approved in an open meeting by a majority roll-call vote of the City Council. 5.3 Advanced Expenses: Travel expenses will not be advanced as a per diem. All documents and information submitted in connection with this Policy are public records subject to disclosure under Freedom of Information Act. 6.0 Distribution: 6.1 Employee Information Site, www.citylf.org, under HR/Administrative Directives/General Policies. Robert R. Kiely, Jr. City Manager Revised: 5/96, 5/97, 5/02, 5/07, 5/08, 5/11, 5/12, 5/16, 5/17, 5/18 29 The City of Lake Forest CITY COUNCIL Proceedings of the Monday, May 7, 2018 First Session City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and the City Clerk, Margaret Boyer called the roll of Council members. Present: Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Tack, Alderman Reisenberg, Alderman Moreno and Alderman Buschmann. Absent: none. Also present were: Robert Kiely, Jr., City Manager; Robert Pickrell, City Attorney; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Director of Finance; Michael Thomas, Director of Public Works; Pete Siebert, Fire Chief; Manager; Karl Walldorf, Chief of Police; Susan Banks, Communications Manager; Mike Strong, Assistant to the City Manager, along with other members of City Staff. There were approximately 50 persons present in the Council Chamber. CALL TO ORDER AND ROLL CALL 6:30pm PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Lansing read the Resolution of Appreciation and presented it to David Anderson. Photos were taken. A. Resolution of Appreciation for Retiring Fire Fighter/Paramedic David A. Andersen COUNCIL ACTION: Approve the Resolution Mayor Lansing asked for a motion. Alderman Tack made a motion to approve the Resolution, seconded by Alderman Buschmann. Motion carried unanimously by voice vote. Mayor Lansing reported that in conversations with IDOT and Metra, there is frustration relating to the third track. Mayor Lansing made a statement regarding the engineering study relating to the Underpass and cost associated and grant money that may be available. Mayor Lansing stated the City’s number one concern is safety. COMMENTS BY CITY MANAGER City Manager Robert Kiely, reported that about a year ago, the City Council adopted an update to the Strategic Plan. The Plan and the Plans scorecard are now available on The City of Lake Forest website. Assistant to the City Manager Mike Strong reported how to view and use the information. City Manager Robert Kiely delivered the Mayor’s Annual salary check in the amount of $10. 30 Proceedings of the Monday, May 7, 2018 Regular City Council Meeting- First Session Alderman Reisenberg reported that PCA Committee met earlier in the day and there will not be any changes to the City Managers contract. Per the contract, City Council approval is not needed, and the item will be removed from the agenda. COMMENTS BY CITY COUNCIL MEMBERS FINANCE COMMITTEE A. Approval of the Comprehensive Fiscal Plan for FY2019 Finance Committee Chairman James Morris reported the Finance Committee has reviewed various components of the Comprehensive Fiscal Plan for FY2019 at several public meetings over the past six months. Chairman Morris recognized Finance Director Elizabeth Holleb and City Staff for a job well done. Ms. Holleb reported these changes since the March 5, 2018 Finance Committee meeting: • Compensation adjustments are now reflected within the operating department budgets of the General Fund • Historical Society contribution of $50,000 added per Finance Committee direction • Remaining discretionary dollars have been eliminated • Transfer from Lake Forest Hospital Fund to the Capital Improvements Fund has been added to close the Lake Forest Hospital Fund • 2017 GO Bond Issue debt service added to Water Utility Fund Ms. Holleb stated that the proposed expenditures for FY2019 total $84,160,533 and the proposed plan is balanced with all operating expenditures covered from current revenues and capital expenditures funded from current revenues and reserves in excess of the City Council’s Fiscal Policy. Fund balance deficits projected for the Laurel/Western TIF Fund and the Deerpath Golf Course would be funded from temporary inter-fund loans. Finance Director Holleb reviewed long-term financial planning with a five year fund balance forecast including the Capital improvement Fund. She also reviewed the FY2019 Budget increases police and fire pension contributions by $800,000 in total to reduce the projected 8-9% annual increases going forward. In summary, Ms. Holleb reported The City of Lake Forest current financial condition is excellent with healthy fund balance reserves. The City of Lake Forest continues to hold a Aaa Bond Rating and has the lowest property tax rate in Lake County. A balanced Budget is presented. Ms. Holleb stated that long term financial challenges have not changed, including the State Budget Crisis, with potential impact on City budget and that expense growth is outpacing revenue growth. The City Council had discussion on the pension liability and generational equity, long term financial forecasting, property taxes, vehicle stickers and grant funding. City Council also had additional discussion relating to the underpass and expenditures to date. Mayor Lansing asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the Comprehensive Fiscal Plan for Fiscal Year 2019 Alderman Morris made a motion to approve the Comprehensive Fiscal Plan for Fiscal Year 2019, seconded by Alderman Newman. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. 31 Proceedings of the Monday, May 7, 2018 Regular City Council Meeting- First Session B. Annual Vendor Approval Finance Director Elizabeth Holleb reported that on September 19, 2011, the City Council approved Code amendments revising the method for approving vendors. Consistent with the revised policy, payments for services provided on an unspecified ongoing basis exceeding $20,000 annually in aggregate are to be approved by the City Council as part of the budget process. The Vendor list provides the vendors approved for FY2012-FY2018 as well as the recommendations submitted for City Council approval for FY2019. The City Council will continue to approve any single purchase over $20,000 as established by the purchasing code. The City Council had discussion on balancing the possible accumulation over twenty-thousand for frequently used vendors. Mayor Lansing asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the attached list of vendors (page 17) for Fiscal Year 2019 Alderman Morris made a motion to approve the Vendor list for Fiscal Year 2019, seconded by Alderman Moreno. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. PERSONNEL COMPENSATION ADMINISTRATION COMMITTEE A. Approval of the FY19 Personnel Policies, Administrative Directives and Pay Plan DeSha Kalmar, Director of Human Resources, reported that the PCA committee met earlier today and will remove the FY19 Personnel Policies and Administrative Directives to rework language in a couple of areas. Ms. Kalmar stated she is only seeking approval of the Pay Plan portion which includes a 2.5% increase and range adjustments. The Personnel Policies and Administrative Directives will be seen at the June 4 City Council meeting. The City Council had discussion on minor language changes. Mayor Lansing asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion excluding the FY19 Personnel Policies and Practices and Administrative Directives. COUNCIL ACTION: Approval of the FY19 Personnel Policies and Practices, Administrative Directives and FY19 Pay Plan. Alderman Reisenberg made a motion to approve the FY 19 Pay Plan, seconded by Alderman Rummel. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. B. Report and Recommendation from the Personnel, Compensation and Administration Committee on the Employment Agreement with the City Manager As stated previously, this item has been removed. 32 Proceedings of the Monday, May 7, 2018 Regular City Council Meeting- First Session COUNCIL ACTION: Approve the Employment Agreement with the City Manager PUBLIC WORKS COMMITTEE A. Consideration of an Ordinance Amending Section 135.108(C), titled “Noise, Generally” of the City Code (First Reading) Randy Tack, Chairman Public Works Committee, reported that the Public Works Committee considered amendments relating to the use of gasoline powered leaf blowers and other types of lawn maintenance on equipment April 11, 2018. The Committee’s recommendation is presented to the City Council for consideration. Chairman Tack introduced Chuck Myers, Superintendent of Parks, Forestry and Special Facilities. Mr. Myers reported that last fall, Mayor Lansing requested that the City’s current regulations regarding noise control, specifically gasoline-powered leaf blowers, be re-examined. City staff reviewed the sections in the City Code, which pertain to the operation of lawn maintenance equipment and leaf blowers, and presented City Council with various options for revisions to the City Code. Mr. Myers gave a history on this topic which included a number of code changes. He said City staff met with the Public Works Committee to consider options for amendments relating to the use of gasoline powered leaf blowers and other types of lawn maintenance equipment. At this time, the Public Works Committee is recommending City Council amend the hours of operation for gasoline powered leaf blowers only. Leaf blower operation would be allowed Monday through Saturday from 9:00 a.m. until 5:00 p.m. Gasoline powered leaf blower operation would be prohibited on Sundays and Holidays. The new restrictions would apply year-round and would apply to gasoline powered leaf blowers only, not mowers and other lawn maintenance equipment. In addition, the restriction would not apply to municipal and golf course operations. The City Council had discussion on noise and air pollution, sound levels, the use of electronic equipment related to lawn care, complaints and enforcement. Mayor Lansing asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Grant first reading of an Ordinance amending Section 135.108(C), titled “Noise, Generally” of the City Code Alderman Tack made a motion to grant first reading of an Ordinance amending Section 135.108(c), titled “Noise Generally” of the City Code, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Alderman Beidler gave an overview of recent meetings with the Marketing Committee and the Welcome Home campaign, the recent 2018 Chamber Guide that reminds residents to shop, eat and play local. The new Lake Forest City book from JWC Media is a good resource for all residents. Alderman Buschmann commented on the May 20 meeting with IDOT and asked that the City of Lake Forest put forth the same effort as Glenview in fighting the third track. He also talked about environmental impacts on the Middlefork Savanna and ask that the City take a more proactive approach and be more collaborative about the third track. Mayor Lansing reported the EA comment period is closed and that the reality of getting an EIS on the railway’s right of way corridor is quite slim as there are thousands of miles of rail through wild life preserves. Mayor Lansing also reported that the FRA has over thirty projects pending approval. 33 Proceedings of the Monday, May 7, 2018 Regular City Council Meeting- First Session OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS David Tanaka, 1142 Pine Oaks Circle, offered his opinion to the City Council JoAnne Desmond 1681 Yale Ct, offered her opinion to the City Council Rick Cusack, 1126 Pine Oaks Circle, offered his opinion to the City Council ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the April 2, 2018 City Council meeting Minutes 2. Consideration of Approval Only of Executive Session Minutes with the dates of 3/20/17, 7/17/17, 8/7/17, 9/18/17, 10/2/17, 10/16/17, 11/6/17, 12/4/17, 12/18/17, 1/16/18, 2/5/18, 2/20/18 and 4/2/18 3. Approval of the Check Register for Period of March 24-April 20, 2018 4. Approval of Benefit Consulting Services to be provided in Fiscal Year 2019 by Wright Benefit Strategies 5. Award of the Lake Forest Share of the Joint 2018 Annual Pavement Patching Program Contract to Chicagoland Paving Contractor, Inc. for a not-to-exceed amount of $175,000 6. Award of the 2018 Sanitary Sewer Inflow/Infiltration Testing Project to RJN Group in the total not-to-exceed amount of $102,330 7. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 8. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 9. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented Mayor Lansing asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on items # 4 and removed it from the Omnibus to be taken separately. Alderman Rummel recused herself from item # 2. After discussion, Mayor Lansing asked members of the Council if they would like to remove any item or take any other item separately. Seeing none, Mayor Lansing asked for a motion to approve the nine (9) Omnibus items as presented. Alderman Tack made a motion to approve the nine (9) Omnibus items as presented, seconded by Alderman Newman. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. 34 Proceedings of the Monday, May 7, 2018 Regular City Council Meeting- First Session Item # 4 Removed: Approval to Establish an Account with Amazon Business Assistant Finance Director Diane Hall reported on the current practices, levels of authority, credit limits and advantages of using Amazon. The City Council had discussion on how this new program will work, internal controls, tax exemption, and shopping local. Police Chief Karl Walldorf gave an example of how Amazon Business has saved the Police Department money. Mayor Lansing asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. Alderman Moreno made a motion to approve item # 4 removed from the Omnibus, Approval to Establish an Account with Amazon Business, seconded by Alderman Morris. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. ORDINANCES 1. Approval of an Ordinance amending City Code Section 38.37 Relating to Purchasing (Waive First Reading and Grant Final Approval) Elizabeth Holleb, Finance Director reported based on direction of the City Council Finance Committee on April 16, 2018, a minor revision is required to be consistent with the City’s Purchasing Policies and Procedures. The proposed Ordinance amending City Code is related to the authority to approve other purchases and contracts. Ms. Holleb also stated that all will be reported and approved by the Finance Committee Chair. Mayor Lansing asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of an Ordinance amending City Code relating to Purchasing (Ordinance can be found on page 91). Alderman Morris made a motion waive first reading and grant final approval of an Ordinance amending City Code relating to Purchasing, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 1. Presentation of Fabulous Gifts and Prizes -Robert Kiely, City Manager Robert Kiely, City Manager, presented Alderman Tack with a certificate for a tree to be planted in his honor and personalized City street sign. Public Works Director Michael Thomas also presented a sign. 2. Final words for departing Aldermen Tack from the remaining Council Members 35 Proceedings of the Monday, May 7, 2018 Regular City Council Meeting- First Session Each Alderman expressed sincere gratitude for the service of retiring Alderman Tack, saying a few words regarding his service to the City. 3. Final comments from Alderman Tack Alderman Tack made closing remarks to the Council, Residents and Staff about his following in his father’s footsteps as a public servant and his tenure on the City Council. ADJOURNMENT There being no further business Mayor Lansing asked for a motion. Alderman Tack made a motion to adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 8:30pm Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 36 The City of Lake Forest CITY COUNCIL Proceedings of the Monday, May 7, 2018 Second Session City Council Meeting - City Council Chambers CALL FOR ORGANIZATION OF THE 2018-2019 LAKE FOREST CITY COUNCIL At 8:50pm City Clerk Margaret Boyer called for the Organization of the 2018-2019 City Council. CITY CLERK MARGARET BOYER ADMINISTERS THE OATH OF OFFICE TO: First Ward Alderman-Elect - - Prudence R. Beidler Second Ward Alderman-Elect - - Timothy P. Newman Third Ward Alderman-Elect - - James S. Preschlack Fourth Ward Alderman-Elect - - Michelle Moreno City Manager Robert Kiely invited the Aldermen-Elect to step off the Dais. The City Clerk administered the Oath of Office. CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the second session meeting to order at 8:20 pm, and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Reisenberg, Alderman Preschlack, Alderman Moreno and Alderman Buschmann. Absent: None. Also present were: Robert Kiely Jr., City Manager; Catherine Czerniak, Director of Community Development, Elizabeth Holleb, Director of Finance; Victor Filippini, City Attorney; Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Pete Siebert, Fire Chief; Mike Strong, Assistant to the City Manager along with other members of City Staff. There were approximately 40 persons present in the Council Chamber. Honorable Mayor, Robert Lansing Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward James E. Morris, Alderman First Ward James Preschlack, Alderman Third Ward Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward ELECTION AND APPOINTMENT OF CITY OFFICERS Mayor Lansing made the following appointments: 1. ELECTION BY THE CITY COUNCIL AND APPOINTMENTS BY THE MAYOR AS REQUIRED BY CHARTER AND CITY CODE City Treasurer Elizabeth A. Holleb City Supervisor Robert R. Kiely, Jr. City Marshal & Collector Karl Walldorf 37 Proceedings of the Monday, May 7, 2018 Second Session Regular City Council Meeting- City Clerk Margaret Boyer City Surveyor and Engineer Gewalt Hamilton Associates COUNCIL ACTION: Approve the Mayors Appointments Alderman Beidler made a motion to approve the Mayors appointment’s, seconded by Alderman Newman. Motion carried unanimously by voice vote. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. RESOLUTION OF APPRECIATION FOR WARD 1 ALDERMAN STANFORD TACK Mayor Lansing stated that it was a pleasure to serve with Alderman Tack. Mayor Lansing read the Resolution, presented it to the Alderman and photos were taken. COUNCIL ACTION: Approve the Resolution Alderman Reisenberg made a motion to approve Resolution, seconded by Alderman Morris. Motion carried unanimously by voice vote. B. 2018-2019 Board and Commission Appointments/Reappointments Mayor Lansing made the following appointments and reappointments: AUDIT NAME OF MEMBER APPOINT/REAPPOINT WARD Tighe Magnuson Appoint 2 Dean Steiber Reappoint 4 William Smith Reappoint 1 Bill McFadden Reappoint 3 Vince Sparrow Appoint as Chair 3 BUILDING REVIEW BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Fred Moyer Reappoint 1 Richard Walther Appoint 4 CEMETERY NAME OF MEMBER APPOINT/REAPPOINT WARD John Dick Reappoint 1 Dr. Dan Kelly Reappoint 1 Elawa Farm Commission NAME OF MEMBER APPOINT/REAPPOINT WARD Diane FitzSimons Reappoint LB Alex Hodges Appoint 4 Barry Hollingsworth Appoint as Chair 2 GORTON 38 Proceedings of the Monday, May 7, 2018 Second Session Regular City Council Meeting- NAME OF MEMBER APPOINT/REAPPOINT WARD Nick Bothfield Appoint 3 Joe Waldeck Appoint 1 Karen Rode Reappoint 4 HISTORIC PRESERVATION COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Bill Redfield Reappoint 3 Wells Wheeler Reappoint 3 Elizabeth Sperry Reappoint 2 Bruce Grieve Reappoint as Chair 3 HOUSING TRUST FUND NAME OF MEMBER APPOINT/REAPPOINT WARD Chris Baker Reappoint 1 LEGAL COMMITTEE NAME OF MEMBER APPOINT/REAPPOINT WARD Tim Franzen Reappoint 1 Anthony Mancini Reappoint 4 Jason Maxwell Reappoint 1 LIBRARY NAME OF MEMBER APPOINT/REAPPOINT WARD Carrie Travers Reappoint 2 Wendy Darling Reappoint 1 David Rose Reappoint 4 PARKS & RECREATION BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Steve Reimer Reappoint 4 Paul Best Reappoint 2 Nancy Duffy Appoint 2 Richard Adams Appoint 3 William Zordani (Student on Board) Appoint N/A PUBLIC SERVICE AWARD NAME OF MEMBER APPOINT/REAPPOINT WARD Tom Swarthout Reappoint N/A Madeline Dugan Appoint as Chair N/A Deborah Saran Appoint N/A Catherine Waldeck Appoint N/A SENIOR RESOURCES COMMISSION 39 Proceedings of the Monday, May 7, 2018 Second Session Regular City Council Meeting- NAME OF MEMBER APPOINT/REAPPOINT WARD Sally Kelly Reappoint 2 Mark Dillon Reappoint 1 Carol Champ Appoint 1 Gale Strenger Wayne Appoint 3 ZONING BOARD OF APPEALS NAME OF MEMBER APPOINT/REAPPOINT WARD Mark Pasquesi Reappoint 4 Mike Sieman Reappoint 3 Kevin Lewis Reappoint 3 Nancy Novit Reappoint 1 Louis Pickus Reappoint as Chair 2 COUNCIL ACTION: Approve the Mayors Appointments and Reappointments Alderman Rummel made a motion to approve the Mayors Appointments and Reappointments, seconded by Alderman Buschmann. Motion carried unanimously by voice vote. C. Announcement of City Council Committee Appointments. Mayor Lansing gave a brief overview of Committee Appointments. COUNCIL ACTION: For information only D. Lake Forest Day Proclamation Mayor Lansing the read the Proclamation COUNCIL ACTION: Approval of the Mayors Proclamation Alderman Moreno made a motion to approve the Proclamation, seconded by Alderman Rummel. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER A. GO Lake Forest -Jason Busdecker, Facility Manager City Manager Robert Kiley introduced Jason Busdecker. Mr. Busdecker gave background information on the program. GO Lake County is an initiative designed to help every community in Lake County become more healthy and active by enhancing and increasing the shared experience of walking and other forms of active living. There are 18 communities implementing the initiative. The Community objective is to work together to promote a healthy and active lifestyle throughout Lake Forest. He reported that there are two upcoming events, Lake Forest Day 5K Fun Run and Lake Forest Police Department Bike Rodeo. There will be a kickoff event at the East side Metra Station with a 2mile community walk on Saturday, May 19. For additional information residents can visit The City of Lake Forest website. COMMENTS BY CITY COUNCIL MEMBERS 40 Proceedings of the Monday, May 7, 2018 Second Session Regular City Council Meeting- Alderman Buschmann shared information about an event to be held at Gorton on 5/25 and a link to the ACTION website. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of a Schedule of Regular Meetings of the Lake Forest City Council for the Fiscal Year 2019 2. Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions Mayor Lansing announced the following resolutions of appreciation: BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER(S) AUDIT Andrew Logan BUILDING REVIEW BOARD Peter Dunne GORTON Sarah Lamphere PARKS & RECREATION BOARD Paul “Skoo” Walker PUBLIC SERVICE AWARD Jim Cowhey and Scott Helton SENIOR RESOURCES COMMISSION James Blanda and Kathy Ottensmeyer 3. Approval of A Proclamation Marking May as National Historic Preservation Month. 4. Approval of Awarding a Contract with Brandstorm For Community Marketing Plan Continuation in FY19 5. Request City Council Approval to Waive the Bid Process and Award a Contract for the architectural plans for the registration & fitness offices relocation project at the Lake Forest Recreation Department. 6. Authorization for the City Manager to enter into an Agreement with William Schelhas Media Services, LLC In an Amount not to exceed $30,550 for Professional Services Related to the Operation of the City’s Public, Educational and Government Access Cable Services. COUNCIL ACTION: Approval of the six (6) Omnibus items as presented Mayor Lansing asked members of the Council if they would like to remove any item or take it separately. Seeing none, Mayor Lansing asked for a motion to approve the six (6) Omnibus items as presented. Alderman Newman made a motion to approve the six (6) Omnibus items as presented, seconded by Alderman Moreno. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 41 Proceedings of the Monday, May 7, 2018 Second Session Regular City Council Meeting- NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION Alderman Preschlack thanked Alderman Tack for all his work, and thanked the Council members for meeting with him separately prior to his taking office. ADJOURNMENT There being no further business Mayor Lansing asked for a motion. Alderman Preschlack made a motion to adjourn, seconded by Alderman Beidler. Motion carried unanimously by voice vote at 9:02pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 42 The City of Lake Forest CITY COUNCIL WORKSHOP Proceedings of the Monday, May 21, 2018 City Council Workshop Meeting – Lake Forest Graduate School of Management, 1905 W. Field Ct, Lake Forest, IL CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Reisenberg, Alderman Preschlack and Alderman Moreno. Absent: Alderman Buschmann. Also present were: Robert Kiely, City Manager; Mike Strong, Assistant to the City Manager; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Finance Director; Susan Banks, Communications Manager; Sally Swarthout, Director of Parks & Recreation; Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Pete Siebert, Chief of Police and Anne Whipple, Consultant. There were approximately 8 people in the audience. CALL TO ORDER AND ROLL CALL 6:30 p.m. Mayor Lansing welcomed the Council, Members of the Community, and City Staff to the Workshop meeting. He stated that there will be no decisions made by the Council at this meeting. Instead the meeting is meant to present information and to re-open dialogue among the City Council on Decision Making Parameters and other items. 1. DISCUSSION OF DECISION-MAKING PARAMETERS FOR CITY COUNCIL, AND APPOINTED BOARDS & COMMISSIONS. City Manager Bob Kiely reviewed evaluations from the Council and City staff. He then gave a brief overview of this meeting’s expectations and reminded everyone in the room that the meeting may be recorded by an audience member. The City Council had lengthy discussion on the proposed Decision Making Parameters that included an annual review to be sure that the language and terms are current, and the objective to remain collaborative as a group. Alderman Beidler and Mayor Lansing will accept additional edits following this evening’s meeting. This item is expected to be adopted in July 2018. 2. DISCUSSION OF PRINCIPLES, CONDUCT, AND PROCEDURES FOR MEETINGS AND ACTIVITIES OF THE CITY COUNCIL AND ITS MEMBERS. City Manager Bob Kiely introduced the item and said that the document is intended to memorialize the expectations and guiding principles of City Council members, board and commission members, and city staff. They reflect past practice in the City, and how healthy, respectful governing and administrative boards operate. The City Council had lengthy discussion on Principles B and G. The City Council had concurrence to split Principle G into two parts. The Council also had discussion regarding clarity of expectations by City Staff in relation to this document. A subcommittee of Alderman Preschlack and Alderman Morris with City Manager Bob Kiely as the recording secretary was formed to take edits from the City Council. This item is expected to be adopted in July 2018. 3. QUICK REFRESHER ON PRESENCE AND CONDUCT AT PUBLIC MEETINGS AND DEALING WITH SOCIAL MEDIA AND THE PRESS. 43 Proceedings of the Monday, May 21, 2018 City Council Workshop Meeting Anne Whipple reviewed some tips from the Lake Forest Institute on board conduct at public meetings and when communicating with the press. 4. OPPORTUNITY FOR PUBLIC COMMENT Tom Sarsfield, 1800 Princeton Ct. offered his opinion to the City Council on the Hiawatha rail line. Mayor Lansing responded that The City of Lake Forest is working very hard behind the scenes and asked for residents to be patient. JoAnne Desmond, Yale Ct. offered her opinion to the City Council on the expected EA and asked how ACTION can help. Mayor Lansing responded that The City of Lake Forest has no power, authority or oversight over the third track. 5. ADJOURNMENT There being no further discussion. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Newman. Motion carried unanimously by voice vote at 9:05p.m. Respectfully Submitted, Margaret Boyer, City Clerk A complete Binder including all slides and handouts is available at City Hall 44 .<<ot^0. (3*'' NAtuRAiE-ET ^ ft; .SC1EK'IIAS AWS>fi ^ p . ^ ^ AH 0^ . JSIIiffill j ®/ RESOLUTION OF APPRECIATION WHEREAS SUSIE KULLBY has sen/ed The City of Lake Forest as a member of the CROYA BOARD 2012-2018 WHEREAS, she has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met her responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and sen/ice she contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to Susie for the loyal and faithful public service she has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 Mayor 45 ^ot,^^<y NAlURA£fiT ^ id; .SCIEl'STIAe 4M.OP- ^, ^ -- "" ^ l^^?^^?s^' RESOLUTION OF APPRECIATION WHEREAS TIM HENRY has sen/ed The City of Lake Forest as a member of the PLAN COMMISSION 2014-2018 WHEREAS, he has devoted much valuable time and personal attention to the work of this Board and, on behalf of the citizens of Lake Forest, continually met his responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service he contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE. BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to Tim for the loyal and faithful public service he has given by means of this resolution, which shall be spread upon the permanent records of the City Council. To be adopted by the City Council of The City of Lake Forest on the 4th day of June, 2018 Mayor 46 ^"l:^.^ NA^RACET "A SCIET''IIA®AMO^ ^ ^..,... ^ \ J1B. J ^gs^ RESOLUTION OF APPRECIATION WHEREAS MICHAEL LEY has served The City of Lake Forest as a member of the PLAN COMMISSION 2012-2018 AS CHAIRMAN 2013-2018 WHEREAS, he has devoted much valuable time and personal attention to the work of this Board and, on behalf of the citizens of Lake Forest, continually met his responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service he contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to Michael for the loyal and faithful public service he has given by means of this resolution, which shall be spread upon the permanent records of the City Council. To be adopted by the City Council of The City of Lake Forest on the 4th day of June, 2018 Mayor 47 RESOLUTION OF APPRECIATION WHEREAS SPENCER SILVERNAIL has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 48 RESOLUTION OF APPRECIATION WHEREAS WESLEY DIXON has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE VICE CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 49 RESOLUTION OF APPRECIATION WHEREAS BEAU WALIGORA has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE CSL CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 50 RESOLUTION OF APPRECIATION WHEREAS ELI FIETSAM has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE CSL VICE CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 51 RESOLUTION OF APPRECIATION WHEREAS SHAFFER FRANKLIN has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE CSL VICE CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 52 RESOLUTION OF APPRECIATION WHEREAS ISABELLE ANDRESS has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE FUNDRAISING CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 53 RESOLUTION OF APPRECIATION WHEREAS FRANCES HICKEY has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE FUNDRAISING CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 54 RESOLUTION OF APPRECIATION WHEREAS MORGAN KAMHOLZ has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE FUNDRAISING CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 55 RESOLUTION OF APPRECIATION WHEREAS JULIA PLOTNER has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE PARLIAMENTARIAN 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 56 RESOLUTION OF APPRECIATION WHEREAS MICHAEL ROURKE has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE PARLIAMENTARIAN 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 57 RESOLUTION OF APPRECIATION WHEREAS JULIA HENDER has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE TOPIC NIGHT CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 58 RESOLUTION OF APPRECIATION WHEREAS RYAN KLEIN has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE TOPIC NIGHT CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 59 RESOLUTION OF APPRECIATION WHEREAS JACK PAGE has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE TOPIC NIGHT CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 60 RESOLUTION OF APPRECIATION WHEREAS ELIZA FITZGERALD has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE PUBLIC RELATIONS CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 61 RESOLUTION OF APPRECIATION WHEREAS JILLIAN FONTANA has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE PUBLIC RELATIONS CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 62 RESOLUTION OF APPRECIATION WHEREAS GINA SOBHY has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE PUBLIC RELATIONS CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 63 RESOLUTION OF APPRECIATION WHEREAS BRIER GUNDERSON has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE CABLE/TECH CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 64 RESOLUTION OF APPRECIATION WHEREAS JULIA MONFARDINI has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE CABLE/TECH CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 65 RESOLUTION OF APPRECIATION WHEREAS AIDEN KINSELLA has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE MUSIC CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 66 RESOLUTION OF APPRECIATION WHEREAS GABBY MOORE has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE MUSIC CHAIR 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 67 RESOLUTION OF APPRECIATION WHEREAS AMELIA HARLOCKER has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE WOODLANDS ACADEMY LIAISON 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 68 RESOLUTION OF APPRECIATION WHEREAS BEN ROEMER has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE CROYA FOUNDATION LIAISON 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 69 RESOLUTION OF APPRECIATION WHEREAS MAYA LIEBERMAN has served The City of Lake Forest as a member of the CROYA YOUTH EXECUTIVE COMMITTEE LAKE FOREST ACADEMY LIAISON 2017-2018 WHEREAS, the participant has devoted much valuable time and personal attention to the work of this commission and, on behalf of the citizens of Lake Forest, continually met the responsibilities with purpose and dedication; and WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and service contributed to the preservation and improvement of the quality of life in our community by serving on this commission; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to the participant for the loyal and faithful public service has given by means of this resolution, which shall be spread upon the permanent records of the City Council. Adopted by the City Council of The City of Lake Forest this 4th day of June, 2018 ______________________________ Mayor 70 T H E C 1 T Y 0 r LAKE FOREST <. MARTE RE D ! 3 (. ; COMMUNITY ORGANIZATION FINANCIAL ASSISTANCE REQUEST APPLICATION Date February 22, 2018 Applicant/Organization Name & Address Lake Forest-Lake Bluff Historical Society 509 East Deerpath Lake Forest, IL 60045 Contact Name Janice Hack, Executive Director Phone Number 847-234-5253 FEIN# 23-7213177 Income Tax Status 501(c)3 Total Dollar Amount Requested $50,000 One-time request? yes Annual Request (include number of years)? One year The program for which funding is requested is expected to be self-supported by October 2018 When are funds needed? 2018 Describe long-range plan for funding. The request will go towards the one-time cost of developing interactive elements within a permanent exhibit at the new history museum. $40,000 of the request is to match an existing grant from the Grainger Foundation for development of a content management system and $10,000 will be used to purchase touch screens. The exhibit opens in October 2018. Purpose/Scope/Description of Project or Program (if needed, attach a separate sheet) The new Education Hall will include a permanent exhibit that will not only display authentic and meaningful artifacts unique to the community but will also use 21st century technology to tell the story of Lake Forest. The requested funds will support the creation of a custom content management system and touch screens to access the stories through images, video and audio elements. Goals/Outcomes of the Project or Program 71 With its new museum the Historical Society is creating a Welcome Center for the community-a physical representation of the Welcome Home campaign. Through a state-of-the-art digital format, numerous stories can be featured, narratives can be added over time, and more connections than ever before can be made to Lake Foresfs special cultural heritage. Furthermore, the system will allow visitors to upload and share their own memories and reminiscences of being a Lake Forester keeping them engaged with local traditions. Benefits to Lake Forest residents The Welcome Center will be a place where local residents can gather and connect through a mutual appreciation of their hometown. The exhibit will provide a place for visitors and new residents to learn about the community. Realtors will be able to use the exhibit to promote the city to prospective residents. Special attention will also be given to interactive experiences for school groups and intergenerational audiences. Other Participants/Organizations involved in funding for this Project or Program The Grainger Foundation, The Hunter Family Foundation Pro'ect Financmg On-hand Solicited/Not Pledged Pledged Total Cost of Project or Program Source Historical Society Fundraising City of Lake Forest Araoiunt $100,000 $50,000 $ $150,000 Please do not write below this line. CITY OF LAKE FOREST RESPONSE Approved Denied Date Approved as amended Date Returned for additional information on (date) If needed (i.e. for a request over $20,000), referred to City Council on City Council Recommendation City Council Disposition Approved Denied Date City Funding Source (date) 72 Power-LOAD powered fastener system ® 73 Power raise and lower for loading and unloading Operator injuries result from repetitive spinal loading. Our innovative Power-LOAD Cot Fastener System is designed to load and unload a compatible cot with the touch of a button – not your back. Power-LOAD cot compatibility The Power-LOAD compatibility option is available for the Power-PRO XT, Power-PRO IT, and Performance-PRO. This system meets dynamic crash test standards for maximized occupant safety1 and will automatically charge the Power-PRO XT and Power-PRO IT SMRT battery. Reduce the risk of injuries when loading and unloading cots Lifts and lowers the cot into and out of the ambulance, reducing spinal loads and the risk of cumulative trauma injuries. Our Power-LOAD Cot Fastener System improved operator and patient safety by supporting the cot throughout the loading and unloading process. The reduction in spinal load helps prevent cumulative trauma injuries. Power-LOAD wirelessly communicates with Power-PRO cots for ease of operation and maximum operator convenience. Key features: • Eliminates the need to steer the cot into and out of the ambulance. • Minimizes patient drops by supporting the cot until the wheels are on the ground. • Meets SAE J3027 dynamic crash test safety standards. • Features an easy-to-use manual back-up system, allowing complete operation in the event of power loss. • Lifts or lowers the cot into and out of the ambulance, eliminating spinal loads that can result in cumulative trauma injuries. Power-LOAD® power-loading cot fastener system 74 Head end LED indicators Keep operator informed of position status. Solid green when in position or ready to transport, flashing amber when not in position or ready to transport. Lifting arms Battery-powered hydraulic lift system supports the cot and patient during loading and unloading. Control panel Allows complete operation for manual cots as ewll as the operation of powered cots in the event of power loss. Inductive charging Power-LOAD automatically charges the cot SMRT battery and Power-LOAD battery when in transport position (no cable or connectors required). Linear transfer system Supports and guides the cot during loading and unloading. Cot release handles Red release handles allow the cot to be disengaged from the Power-LOAD system when unloading. Power-PRO XT Cot Performance-PRO XT Cot Power-PRO IT Cot *Source: Ada County Paramedics Case Study, ems.stryker.com/knowledgecenter **Source: Evaluation of Medical Cot Design Considering the Biomechanical Impact on Emergency Response Personnel Tycho K. Fredericks, Steven E. Butt, Kimberly S. Harms, and James D. Burns. ems.stryker.com/knowledgecenter reduction in back injuries in one service with the assistance of the Power-LOAD cot fastener system and Power-PRO XT cot.* 100% decrease in the rating of perceived exertion when using a powered fastener and powered cot as compared to manual equipment throughout the lifting, loading, and unloading process** 35% decrease in the risk of developing a low back disorder when adding powered fasteners and powered cots to the loading process** 62%up toup to 75 Specifications Model Number 6390 Length Overall length 95 in. (241 cm) Minimum length 89.5 in. (228 cm) Width 24.5 in. (62 cm) Weight Total weight 211.5 lb (96.5 kg) Floor plate assembly 16.5 lb (7.5 kg) Anchor assembly 23 lb (10.5 kg) Transfer assembly 67 lb (30.5 kg) Trolley assembly 105 lb (48 kg) Maximum weight capacity* 700 lb (318 kg) Minimum operator required Occupied cot 2 Unoccupied cot 1 Recommended loading height 22 in to 36 in (56 cm to 91 cm) Battery 12VCD, 5 Ah lead acid battery (6390-001-468) Stryker reserves the right to change specifications without notice. Patents pending. Warranty • One-year parts, labor, and travel or two-year parts only • Lifetime on all welds Extended warranties available. 7-year service life. Technical support Our Technical Support comprises a team of professionals available to help with your Performance-LOAD needs. Contact via phone at 1 800 STRYKER or email at medicaltechnicalsupport@stryker.com Stryker’s ProCare Services Every day, you count on your medical equipment to perform at its best. With ProCare Services, our people help to ensure your equipment is ready to perform when it’s needed and make it easier to get the most from your investment. When an issue arises, we promise that we’ll solve it — performing repairs quickly and correctly. ProCare isn’t just a service program. It’s a partnership you can count on to give you one less thing to worry about, and one more reason to feel confident you’re doing all you can for your clinicians, staff and patients. All ProCare agreements provide: • Stryker-authorized service representative • Stryker-direct factory parts • Two-hour callback response time • Fixed service costs up front • Increased uptime • 24-72 hour equipment turnaround time† † Based on the provisions of the Service Agreement and the location of the product. Flex Financial Program Our financial programs provide a range of smart alternatives designed to fit your organization’s needs. We offer flexibility beyond a cash purchase with payment structures that can be customized to meet budgetary needs and help to build long-term financial stability. Contact your account manager for more information. Mkt Lit-389 11 FEB 2010 Rev H.1 Copyright © 2016 Stryker Print in U.S.A. Stryker Corporation or its divisions or other corporate affiliated entities own, use or have applied for the following trademarks or service marks: Flex Financial, Performance-PRO, Power-LOAD, Power-PRO, ProCare, SMRT, Stryker. All other trademarks are trademarks of their respective owners or holder. 1. Maximum weight capacity represents patient weight. Safe working load of 870 lb (395 kg) represents the sum of the cot total weight and patient. The Power-LOAD Cot Fastener System is designed to conform to the Federal Specification for the Star-of-Life Ambulance KKK-A-1822. 3800 E. Centre Avenue Portage, MI 49002 USA t: 269 329 2100 toll free: 800 327 0770 www.ems.stryker.com 76 Date 4/17/2018 Estimate # 1609 Estimate To Lake Forest Fire Department Attn: BC Matt Penar 255 W Deerpath Lake Forest, IL 60045 the Jean Ross Company PO Box 1223 Woodstock, IL 60098 Valid through 7/31/2018 Vehicle Information 2009 Int/Horton Mileage Hours Unit# Job# VIN License# Phone (815) 206-2881 Total Subtotal Sales Tax (8.0%) DescriptionUnitsQty Rate Total Install customer supplied Stryker Power-Load system at customer location. 1 1,500.00 1,500.00 The preceeding bid is for repair, replacement or installation of a component(s) or unit that may require disassembly & inspection of that or related components. This bid is for the best case scenario as well as certain anticipated situations. It should be understood that in the event of disassembly & inspection, some internal parts & components may be unknowingly worn, damaged or otherwise be rendered unuseable. In that case this bid is subject to changes that may affect the proposed time frame as well as final cost. Any additions will be billed as time and material.$1,500.00 $1,500.00 $0.00 77 Product Total $21,448.44 Freight $0.00 Tax $0.00 Total Incl Tax & Freight $21,448.44 Comprehensive Quotation Sales Account Manager Remit to: John Fischer john.fischer@stryker.com Cell: 847-989-4536 Fax: 815-578-1679 Stryker Medical P.O. Box 93308 Chicago, IL 60673-3308 End User Shipping Address Shipping Address Billing Address 1065496 LAKE FOREST FIRE DEPT 255 W DEERPATH ROAD STATION 1 LAKE FOREST, IL 60045 1065496 LAKE FOREST FIRE DEPT 255 W DEERPATH ROAD STATION 1 LAKE FOREST, IL 60045 1065496 LAKE FOREST FIRE DEPT 255 W DEERPATH ROAD STATION 1 LAKE FOREST, IL 60045 Customer Contact Ref Number Date PO Number Reference Field Quote Type 6467453 04/15/2018 QUOTE Line #Quantity Item Description Part #Unit Price Extended Price Item Comments 1.00 1 MTS POWER LOAD 639005550001 $21,448.44 $21,448.44 Note: SHIPPING IS NO CHARGE. IRMA MEMBER PRICING. Signature: _____________________________________________ Title/Position: _____________________________________________ Date: ___________________ Deal Consummation: This is a quote and not a commitment. This quote is subject to final credit, pricing, and documentation approval. Legal documentation must be signed before your equipment can be delivered. Documentation will be provided upon completion of our review process and your selection of a payment schedule. Confidentiality Notice: Recipient will not disclose to any third party the terms of this quote or any other information, including any pricing or discounts, offered to be provided by Stryker to Recipient in connection with this quote, without Stryker’s prior written approval, except as may be requested by law or by lawful order of any applicable government agency. Terms: Net 30 Days. FOB origin. A copy of Stryker Medical’s standard terms and conditions can be obtained by calling Stryker Medical’s Customer Service at 1-800-STRYKER. Cancellation and Return Policy: In the event of damaged or defective shipments, please notify Stryker within 30 days and we will remedy the situation. Cancellation of orders must be received 30 days prior to the agreed upon delivery date. If the order is cancelled within the 30 day window, a fee of 25% of the total purchase order price and return shipping charges will apply. Page 1 of 1 78 1 THE CITY OF LAKE FOREST RESOLUTION NO. 2018-___ RESOLUTION REGARDING THE REGULATION AND PERMITTING OF SMALL WIRELESS FACILITIES LOCATED WITHIN THE CITY WHEREAS, Public Act 100-585, known as the “Small Wireless Facilities Deployment Act” (the “Act”) was recently signed into law and is scheduled to take effect on June 1, 2018; and WHEREAS, the Act regulates installation and maintenance of certain collocated “small wireless facilities” (as such terms are defined by the Act) (“Covered Facilities”) throughout the State, including within public rights-of-way and on private commercial properties, and provides for local authorities to exercise certain regulatory and permitting controls over Covered Facilities; and WHEREAS, the Mayor and City Council of The City of Lake Forest have determined that it is in the best interests of Lake Forest and its residents, and in furtherance of the public health, safety, and welfare, to (i) direct the preparation of amendments to the City Code regarding regulation and permitting of Covered Facilities in conformity with the Act; and (ii) establish interim procedures for processing any permit applications relating to Covered Facilities that may be received before such City Code amendments are adopted; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are hereby incorporated into and made a part of this Ordinance as if fully set forth. SECTION TWO: Direction to Prepare City Code Amendments. The City Attorney, in consultation with the City Manager, is hereby authorized and directed to: (i) prepare such amendments to the City Code as may be appropriate to provide for regulation and permitting of Covered Facilities within the City in conformity with the Act; and (ii) present the proposed City Code amendments to the Plan Commission for public hearing on July 11, 2018. 79 2 SECTION THREE: Interim Permit Procedure. Any application relating to installation, modification, or maintenance of one or more Covered Facilities that is submitted to the City between June 1, 2018 and July 16, 2018, the anticipated date for City Council final action on the amendments, shall be subject to all standards, limitations, procedures, permitting requirements, fees, and other regulations as may be adopted by the City Code consistent with Section Two of this Resolution. City review of any such application submitted between June 1, 2018 and July 17, 2018 shall be deferred until the earlier of: (i) the City Council’s adoption of regulations and permitting procedures for Covered Facilities; or (ii) July 17, 2018. SECTION FOUR: Effective Date. This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. PASSED this _____ day of _________, 2018. AYES: (____) NAYS: (____) ABSENT: (____) APPROVED this _______ day of _______, 2018. Mayor ATTEST: City Clerk 80 Page 1 of 4 THE CITY OF LAKE FOREST ORDINANCE NO. 2018 - ___ AN ORDINANCE AMENDING SECTION 135.108 (C) – “NOISE; GENERALLY” OF THE CITY CODE WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, from time to time it is appropriate to review, update and modify the City Code of Lake Forest (the “City Code”) to assure that it appropriately reflects current practices and trends, is clear, and addresses new issues that may arise; and WHEREAS, at the direction of the City Council, the Public Works Committee reviewed Section 135.108 (C) of the City Code and considered updates and clarifications; and WHEREAS, new technology, methods and equipment are available as alternatives to frequent use of gasoline-powered leaf blowers; and WHEREAS, the preservation of quiet enjoyment of residential properties throughout the City is valued as part of the community’s character; and WHEREAS, the City has determined that limiting the use of gasoline-powered leaf blowers benefits the health, environment and general welfare of the community; and WHEREAS, the Mayor and City Council, having considered the recommendation of the Public Works Committee, have determined that adopting this Ordinance and amending Chapter 135.108 (C) of the City Code relating to gasoline-powered leaf blowers as hereinafter set forth, will be in the best interests of the City and its residents; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS FOLLOWS: 81 Page 2 of 4 SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. SECTION TWO: Amendment to Section 135.108 (C). Section 135.108(C), entitled “Noise; Generally,” of the City Code is hereby amended as follows: • Section 135.108(C) is hereby amended in part and shall hereafter be and read as reflected in Exhibit A which is attached hereto and made a part hereof. SECTION THREE: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _____, 2018 AYES: NAYS: ABSENT: ABSTAIN: Approved this _____ day of ____, 2018 Mayor ATTEST: City Clerk 82 Page 3 of 4 Exhibit A Amended Section 135.108(C) (with blackline amendments) (C) (1) It shall be unlawful to cause or make loud noise through the operation of lawn maintenance equipment including, but not limited to, lawn mowers, tractors and electric leaf blowers, and excluding gasoline-powered leaf blowers, and gasoline-powered leaf blower equipment before 7:30 a.m. on weekdays, 8:00 a.m. on Saturdays and 10:00 a.m. on Sundays and holidays,; and after, 7:30 p.m. on all days, except as authorized by the City Manager. (2) The use of gasoline-powered leaf blowers is prohibited before 9:00 a.m. and after 5:00 p.m. Monday through Saturday and at all times on Sundays and holidays, except as authorized by the City Manager. (23) ThisThe above restrictions shall not apply to golf course maintenance operations or municipal operations. 83 Page 4 of 4 Exhibit A Amended Section 135.108(C) (clean version) (C) (1) It shall be unlawful to cause or make loud noise through the operation of lawn maintenance equipment including, but not limited to, lawn mowers, tractors and electric leaf blowers, and excluding gasoline-powered leaf blowers, before 7:30 a.m. on weekdays, 8:00 a.m. on Saturdays and 10:00 a.m. on Sundays and holidays; and after 7:30 p.m. on all days, except as authorized by the City Manager. (2) The use of gasoline-powered leaf blowers is prohibited before 9:00 a.m. and after 5:00 p.m. Monday through Saturday and at all times on Sundays and holidays, except as authorized by the City Manager. (3) The above restrictions shall not apply to golf course maintenance operations or municipal operations. 84 {00017136 3} 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2018-_____ AN ORDINANCE AMENDING CHAPTER 95 OF THE LAKE FOREST CITY CODE CODE TO PROVIDE A HAZARDOUS MATERIALS "SPILLER PAYS" PROVISION WHEREAS, The City of Lake Forest (“City”) is a home rule, special charter municipal corporation; and WHEREAS, the City has the authority to establish regulations to promote the health, safety, and welfare of its residents and the properties within its jurisdiction; and WHEREAS, the City recognizes that, from time-to-time, volatile or hazardous materials are transported, used, or temporarily stored in the City; and WHEREAS, the actual or threatened spill or emission of these materials requires a rapid response from fire, police, and other governmental personnel and agencies, and frequently requires the use of sophisticated or expensive equipment, materials, and protective gear; and WHEREAS, the actual or threatened emission or deposit of volatile or hazardous materials endangers the public health, safety, and welfare; and WHEREAS, the costs of responding to or neutralizing actual or threatened emissions or deposits of volatile or hazardous materials should be the responsibility of those who caused or failed to prevent the actual or threatened emissions or deposits of volatile or hazardous materials, not the taxpayers of the community; and WHEREAS, pursuant to its home rule authority and the Illinois Compiled Statutes [including without limitation 430 ILCS 55/5(a)], the City is authorized to establish regulations and requirements regarding the actual or threatened emissions or deposits of volatile or hazardous materials within the City; and WHEREAS, the Mayor and City Council of the City have determined that it is in the best interests of the City and its residents; 85 {00017136 3} 2 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO: Amendment to Chapter 95 of the City Code. Section 95.185, entitled “Hazardous Material Regulation,” of Chapter 95, entitled "Health and Sanitation," of Title IX, entitled "General Regulations," of the Lake Forest City Code is hereby created and shall read as follows: § 95.185: Regulations Regarding Release of Hazardous Material (A) Definitions: For purposes of this section, the following definitions shall apply unless the context clearly indicates or requires a different meaning. ABANDONMENT: The act of leaving a thing with the intent not to retain possession of or assert ownership control over it. The intent need not coincide with the act of leaving. It is prima facie evidence of the necessary intent to abandon a vehicle, vessel, or container containing a hazardous substance that: 1. The vehicle, vessel or container has been left for more than two (2) days unattended and unmoved; or 2. License plates or other identifying marks have been removed from the vehicle, vessel, or container; or 3. The vehicle, vessel, or container has been damaged or is deteriorated so extensively that it has value only for junk or salvage; or 4. The owner/operator has been notified by a law enforcement agent to remove the vehicle, vessel, or container and it has not been removed within twenty-four (24) hours after notification. CONTAINER: A receptacle used for the shipment or storage of goods that meets one or more of the following: 1. Of permanent character or strong enough for repeated use; or 2. Designed for or capable of transporting or storing small quantities of materials, such as a box, drum, barrel, can, cargo container, or carboy; or 3. Specifically designed to facilitate the carriage of goods by one or more modes of transportation without intermediate reloading. 86 {00017136 3} 3 FIRE CHIEF: The appointed or acting Fire Chief of The City of Lake Forest or his or her authorized representative. HAZARDOUS SUBSTANCE: 1. Any material as designated pursuant to the federal Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), 42 U.S.C. § 9601(14), as amended; or 2. Any substance, material, waste, or mixture designated as a hazardous material, waste, or substance according to the provisions of Title 49 of the Code of Federal Regulations or the Uniform Hazardous Substances Act of Illinois, 430 ILCS 35/1 et seq., as amended, or otherwise regulated pursuant to regulations promulgated pursuant to CERCLA; or 3. Any material listed as a toxic pollutant pursuant to 40 CFR 401.15, as amended, or other federal regulations; or 4. Any material that qualifies as a “hazardous material” under 430 ILCS 50/2.05 or 430 ILCS 55/2(f); or 5. Any material that is classified by the National Fire Protection Association (NFPA) as a flammable liquid, a class 2 combustible liquid, or a class 3 combustible liquid; or 6. Any material that has been determined by the party storing it, or having control of it, through testing or other means, to be likely to create a significant potential or actual hazard to the public health, safety, or welfare or to the environment; or 7. Gasoline, oil, and other automotive fluids; or 8. Any material that has been reasonably determined by the Fire Chief, through information based on appraisal and assessment from reliable resources, to be likely to create a significant potential or actual hazard to the public health, safety, or welfare or to the environment. HAZARDOUS SUBSTANCE INCIDENT: Any circumstance involving the release, threatened release, or abandonment of a hazardous substance, which, in the judgment of an emergency response authority, whether said emergency response authority be the city, or a federal or state agency or other local agency, creates a significant potential or actual hazard to the environment or to the public health, safety, and welfare. "Hazardous substance incident" also includes those incidents of releasing, threatening to release, or abandoning a hazardous substance, whether or not such release, threatened release, or abandoning is found to cause or threaten immediate and irreparable harm, but such term does not include any release of a hazardous substance that is otherwise authorized pursuant to federal, state, or local law or regulation. HAZARDOUS SUBSTANCE INCIDENTS shall be classified into three levels: - Level I Hazardous Substance Incident shall be a Hazardous Substance Incident that the Fire Chief determines involves a release of less than 55 gallons or 660 pounds of hazardous substances. 87 {00017136 3} 4 - Level II Hazardous Substance Incident shall be a Hazardous Substance Incident that the Fire Chief determines involves a release of greater than 55 gallons or 660 pounds of hazardous substances. - Level III Hazardous Substance Incident shall be a Hazardous Substance Incident for which either (i) the Fire Chief calls out a specialized “haz mat” response team or (ii) the Mayor declares a state of emergency. PERSON: Any individual, public or private corporation, partnership, association, firm, trust, sole proprietorship, estate, state or any department, institution or agency thereof, any municipal corporation, county or other political subdivision of the state or any other legal entity whatsoever which is recognized by law. RELEASE: Any actual or threatened spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, vaporizing, evaporating, or disposing into the environment, but excludes: 1. Any release that results in exposure to persons solely within a work place, with respect to a claim which such persons may assert against the employer of such person; 2. Emissions from the engine exhaust of a motor vehicle, aircraft, or other vessel; 3. An authorized application of fertilizer; 4. A release authorized pursuant to any federal, state, or local law or regulation. REMOVE OR REMOVAL: The controlling, containing, isolating, collecting, harnessing, or stabilizing of released hazardous substances from the environment; or the cleanup, abatement, site management or fire extinguishment relating to a hazardous substance incident; or any action as may be necessary to be taken in the event of a release or the threat of a release of hazardous substances; or such actions as may be necessary to monitor, assess, supervise, or evaluate the release or threatened release of hazardous substances, the disposal of removed material, the abatement of any release or abandonment of any hazardous substance or any vessel, vehicle, or container holding a hazardous substance; or the taking of such other actions as may be necessary to minimize or mitigate damage to the public health, safety, or welfare or the environment which may otherwise result from a release or threatened release of hazardous substances. The term “remove” or “removal” includes, in addition, but without limitation, security fencing, containment barriers, or other measures to limit access to or spread of hazardous substances; provisions of alternative water supplies; temporary evacuation and housing of threatened individuals; and any other emergency assistance which may be provided, including assistance that is a consequence of a response to a release or threatened release or abandonment of a hazardous substance. RESPONSIBLE PARTIES: The following persons are Responsible Parties for purposes of this Section 95.185: 1. The person or persons whose conduct caused the hazardous substance incident; and 88 {00017136 3} 5 2. The person or persons who owned or had custody or control of the hazardous substance at the time of such hazardous substance incident, without regard to fault or proximate cause; and 3. The person or persons who owned or had custody or control of the container, vehicle, or vessel which held such hazardous substance at the time of, or immediately prior to, such hazardous substance incident, without regard to fault or proximate cause; 4. Any person owning or in control of any real property from which a hazardous substance is, or is threatened to be, released; and 5. Any person who assists a person identified in either (1), (2), (3), or (4) above in connection with a hazardous substance incident. VEHICLE: Any device which is capable of moving itself, or being moved, from place to place upon wheels or tracks. The term includes, but without limitation, automobiles, trucks, semitractors, semitrailers, railroad engines, and railroad cars. VESSEL: Any craft which is made to float upon water or which does float upon water. (B) Authority. The Fire Chief is hereby authorized within his or her reasonable discretion to declare a situation as a hazardous substance incident, whether such declaration is made before or after a response to such situation. A declaration of a hazardous substance incident shall invoke the provisions of this Section 95.185. Following a declaration of a hazardous substance incident, the Fire Chief shall deliver such declaration to the Mayor and City Manager. (C) Violations. 1. No person shall cause or assist in causing a hazardous substance incident to occur within the corporate limits of the city. Subject to Section 41.01 of the City Code, a fine of not less than $250.00 nor more than $750.00 shall be imposed for each day during which a hazard substance incident occurs or removal activities relating to a hazardous removal incident continues. 2. No person shall interfere with removal efforts associated with a hazardous substance incident. Subject to Section 41.01 of the City Code, a fine of not less than $100.00 nor more than $750.00 shall be imposed for each day that such interference occurs. (D) Response to hazardous substance incident, removal and costs: The Fire Chief is authorized to remove or cause the removal of the effects of any hazardous substance incident when such removal: 1. Results from a hazardous substance incident occurring upon or in property or facilities located within the corporate limits of the city; or 2. Occurs in connection with any mutual aid agreement in effect; or 89 {00017136 3} 6 3. Results from a hazardous substance incident in or affecting the waters of any lake, pond, creek, river, wetland, or stream located within or flowing through the corporate limits of the city or that directly or indirectly discharges into any property located within the corporate limits of the city; or 4. Occurs outside the corporate or response limits of the city where the health, safety, welfare, or property of the city or its residents or businesses are in danger. (E) Liability. All Responsible Parties shall be jointly and severally liable to the city for payment of all costs, direct and indirect, foreseeable and unforeseeable, incurred by the city because of any removal of a hazardous substance incident, including without limitation the direct and indirect costs identified in Section 95.185(G). (F) Voluntary Abatement. In the event any person undertakes voluntarily or upon order of the Fire Chief to remove the effects of any hazardous substance incident, the Fire Chief may, as part of the City’s removal activities, take such action as is necessary or desirable to supervise or verify the adequacy and safety of the voluntary removal activities. The Responsible Parties shall be liable to the city for all costs, direct or indirect, incurred as a result of such supervision or verification. (G) Scope of Liability. The costs recoverable under this Section shall include, but not be limited to, the following: 1. Response Cost. Subject to Section 41.01 of the City Code, whenever the Fire Chief declares that a hazardous substance incident has occurred, the Responsible Parties shall pay to the city a flat fee reflecting the incidental expenses associated with the cost of responding to such hazardous substance incident as follows: a. Level I Hazardous Substance Incident: $250.00 for each day during which a hazard substance incident occurs or removal activities relating to a hazardous removal incident continues. b. Level II Hazardous Substance Incident: $500.00 for each day during which a hazard substance incident occurs or removal activities relating to a hazardous removal incident continues. c. Level III Hazardous Substance Incident: $1,000.00 for each day during which a hazard substance incident occurs or removal activities relating to a hazardous removal incident continues. 2. Miscellaneous Materials Cost. Because certain materials will customarily be utilized in response to a hazardous substance incident, and such materials cannot be easily tracked or measured, the City Council has determined that, subject to Section 41.01 of the City Code, the Responsible Parties shall pay to the city a flat fee in the following amounts to reimburse the city for the cost of such miscellaneous materials: a. Level I Hazardous Substance Incident: $50.00. 90 {00017136 3} 7 b. Level II Hazardous Substance Incident: $100.00. c. Level III Hazardous Substance Incident: $500.00. 3. Reimbursable Costs. To the extent that the city (either directly or indirectly through supplemental responders pursuant to an intergovernmental agreement) incurs discrete costs in connection with removal activities associated with a hazardous substance incident, the Responsible Parties shall reimburse the city for the actual amounts incurred by the city, including without limitation: a. Any and all personnel costs based on the hourly costs [wages, benefits, and employer taxes] of each employee involved as periodically established by the city; b. The actual cost of any experts or consultants retained by the city in connection with removal activities arising from any hazardous substances incident; c. The actual cost for replacement materials and equipment used or damaged in connection with removal activities; d. Any and all costs of collection (including without limitation reasonable attorney fees and court costs) incurred by the city in enforcing this Section, or in obtaining payment from any Responsible Party or Parties hereunder. 4. Determination of Costs for Reimbursement. The Fire Chief shall cause an invoice to be prepared and issued to the Responsible Parties with respect to all amounts due under this Section 95.185(G). The Fire Chief may, in his or her discretion, seek less than full recovery of the costs relating to a hazardous substance response depending on the cooperativeness, culpability, and overall circumstances surrounding the hazardous substance incident. The Responsible Parties shall pay any invoice issued by the Fire Chief under this Section within 60 days after the date of issuance by the Fire Chief. Any amount not paid within such 60-day period shall be subject to interest at a rate of one per cent (1%) per month or fraction thereof calculated from the end of the 60-day payment period. (H) Other Remedies. Nothing herein shall limit, change, or impair the right of recovery or subrogation arising under any mutual aid agreement, or other ordinance, statute, regulation or provision of law. No criminal or quasi-criminal remedy (including without limitation fines) for any wrongful action shall be excluded or impaired by this chapter. (I) Liberal Construction. This section shall be liberally construed to give effect to its purposes, which are as follows: 1. To shift the burden of liability for hazardous substance incidents and the response thereto or removal thereof from the taxpayers of the city to Responsible Parties; 2. To deter Responsible Parties from allowing hazardous substance incidents to occur; and 3. To protect the safety and living environment of the residents of the city. 91 {00017136 3} 8 SECTION THREE: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _________________________, 2018. AYES: NAYS: ABSENT: ABSTAIN: Approved this ______ day of _________________________, 2018. _____________________________ Mayor ATTEST: _______________________________ City Clerk 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2018-_____ AN ORDINANCE AMENDING THE LAKE FOREST CITY CODE RELATING TO CLASSES OF LICENSES FOR ALCOHOLIC BEVERAGES WHEREAS, pursuant to its home rule authority and 235 ILCS 5, the City regulates the sale and service of alcoholic liquor in the City; and WHEREAS, the Mayor and City Council have determined that it is in the best interests of the City and its residents to amend the City’s regulations affecting alcoholic liquor in the manner set forth below; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO: Amendment to Section 111.036 of the City Code. Section 111.036, entitled "Local Liquor Licenses and Fees," of Chapter 111, entitled "Alcoholic Beverages," of the Lake Forest City Code is hereby amended to add an A-4 liquor license classification and amend the Class I-1 liquor license classification, with the assigned numbering of the other liquor license classifications being adjusted accordingly: * * * (4) Class A-4 licenses, which shall authorize the retail sale of beer and wine only in their original package during the following times: Sunday through Thursday from 2:00pm to 8:00pm Central Time, Friday and Saturday from 2:00pm to 9:00pm Central Time. Nothing herein shall prevent customers purchasing beer or wine from an A-4 licensee from consuming such beer or wine on the licensed premises pursuant to a Class I-1 or I-2 license. * * * (19 20) Class I-1 licenses, which shall authorize any A-4, B-1, C-1, C-2, C-3, D-1, E-1 or F-1 licensee to permit bring-your-own-beverages to be consumed on the licensed premises of the type permitted by the licensee’s license and to impose a corkage fee relating to each container of bring-your-own-beverage of not to exceed $10 per bring-your-own-beverage container. 121 2 SECTION THREE: Establishment of Fee for Class A-4 Liquor License. The liquor license fee for a Class A-4 license is hereby established at $500.00 per year. The City’s official Fee Schedule is and shall be amended to reflect the Class A-4 license fee. SECTION FOUR: Number of Class A-4 Liquor License. Subsection A of Section 111.037, entitled "Number of Licenses," of Chapter 111, entitled "Alcoholic Beverages," of the Lake Forest City Code is hereby amended to provide as follows: Class Maximum Number of Licenses Authorized A-1 7 A-2 4 A-3 No more than the total number of Class A-1 licenses issued by the city A-4 1 B-1 1 C-1 4 C-2 9 C-3 9 D-1 5 E-1 2 F-1 1 F-2 As many as determined reasonable by the Commissioner F-3 As many as determined reasonable by the Commissioner F-4 As many as determined reasonable by the Commissioner F-5 1 F-6 3 G-1 1 G-2 2 H-1 0 H-2 1 1-1 No more than the total number of Class B-1, C-1, C-2, C-3, D-1, E-1 and F-1 licenses issued by the city I-2 1 122 3 I-3 As many as determined reasonable by the Commissioner J 1 SECTION FIVE: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _________________________, 2018. AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2018. _____________________________ Mayor ATTEST: _______________________________ City Clerk 123 ^.^0. y M^WAEBT ^ ScnsfwAs^o^'t^ ^ -^ ._ ^ \1 ^?^^' -cp^^.' RESOLUTION OF APPRECIATION for Victor P. Filippini, Jr. WHEREAS, Victor P. Filippini, Jr. Attorney, formally with Holland & Knight, LLP, and founder and partner member of the Filippini Law Firm, LLP, served as legal counsel for The City of Lake Forest from 2000- 2018 providing legal services, offering guidance on routine matters, guiding the City through complex negotiations, working tirelessly to keep the City out of litigation and when necessary, representing the City well in matters involving litigation; and WHEREAS, on May 2, 2016, Mr. Filippini was recognized by the Mayor and City Council for a notable achievement, receiving the Illinois Government Lawyers' Association's Litigation Award for his work related to preserving municipal zoning authority; and WHEREAS, during his tenure with the City he provided wise and valuable counsel leading efforts to update, clarify and strengthen the overall City Code with special attention to Code provisions relating to financial matters, historic preservation, architectural review, subdivisions, special uses and liquor licenses; and WHEREAS, during this 18 year tenure, he worked in a collaborative manner with local institutions, not for profit groups, residential and commercial developers, property owners and residents on various notable projects including, but not limited to, Conway Office Park, Elawa Farm, Northwestern Lake Forest Hospital, the redevelopment of the City's former Municipal Sen/ices site at Laurel and Western Avenues, Gorton Community Center, the Water Treatment Plant, Amberley Woods, Lake Forest College, the rehabilitation of Forest Park and numerous residential subdivisions; and WHEREAS, the projects in which Mr. Filippini was involved will sen/e the City well long into the future by contributing significantly to the community's character, vitality, safety and quality of life; and WHEREAS, Mr. Filippini was a respected member of the City Team, educating City staff on the nuances of municipal law, making himself available to community groups and organizations to provide advice and direction, guiding Boards and Commissions on procedural matters and thoughtfully developing solutions to problems always with the long term best interest of the City of Lake Forest as the overarching objective; and NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby expresses the profound gratitude of the citizens and staff of the City of Lake Forest to Victor P. Filippini, Jr. for eighteen years of loyal and faithful public se/v/ce by means of this resolution, which shall be spread upon the permanent records of the City Council and a signed copy of which shall be delivered to Mr. Filippini. Adopted by the City Council of The City of Lake Forest this Fourth day of June, 2018. Robert T.E. Lansing, Mayor 124