CITY COUNCIL 2018/05/07 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, May 7, 2018 at 6:30 pm
City Hall Council Chambers
First Session
Honorable Mayor, Robert Lansing
Prudence R. Beidler, Alderman First Ward Stanford Tack, Alderman Third Ward
James E. Morris, Alderman First Ward Jack Reisenberg, Alderman Third Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Resolution of Appreciation for Retiring Fire Fighter/Paramedic David A. Andersen
A copy of the resolution can be found beginning on page 16
COUNCIL ACTION: Approve the Resolution
2. COMMENTS BY CITY MANAGER
3. COMMENTS BY COUNCIL MEMBERS
FINANCE COMMITTEE
A. Approval of the Comprehensive Fiscal Plan for FY2019
PRESENTED BY: James Morris, Finance Committee Chairman
PURPOSE AND ACTION REQUESTED: Staff requests approval of the Comprehensive Fiscal Plan
for Fiscal Year 2019 (May 1, 2018 to April 30, 2019).
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council Finance Committee 3/5/18 Operating Budget
City Council Finance Committee 1/16/18 Capital Budget Follow-up
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Monday, May 7, 2018 First Session City Council Agenda
City Council 12/18/17 Adoption of Tax Levy, Fees
City Council Finance Committee 11/13/17 Capital Budget/Revenues
City Council Finance Committee 10/16/17 Fiscal Policy
City Council Workshop 9/18/17 Public Safety Pension Funding and
Fiscal Stress Parameters
BACKGROUND/DISCUSSION: The Finance Committee has reviewed various components of
the Comprehensive Fiscal Plan for FY2019 at several public meetings over the past six months.
The proposed Comprehensive Fiscal Plan is presented for final approval this evening. The
document has been provided to the City Council under separate cover and will be made
available on the City’s web site upon approval.
The following changes have been made to the budget figures since the March 5 Finance
Committee meeting:
• Compensation adjustments are now reflected within the operating department
budgets of the General Fund
• Historical Society contribution of $50,000 added per Finance Committee direction
• Remaining discretionary dollars have been eliminated
• Transfer from Lake Forest Hospital Fund to the Capital Improvements Fund has been
added to close the Lake Forest Hospital Fund
• 2017 GO Bond Issue debt service added to Water Utility Fund
BUDGET/FISCAL IMPACT: The proposed expenditures for FY2019 total $84,160,533. The
proposed plan is balanced with all operating expenditures covered from current revenues
and capital expenditures funded from current revenues and reserves in excess of the City
Council’s Fiscal Policy. Fund balance deficits projected for the Laurel/Western TIF Fund and
the Deerpath Golf Course would be funded from temporary inter-fund loans.
COUNCIL ACTION: Approval of the Comprehensive Fiscal Plan for Fiscal Year 2019
B. Annual Vendor Approval
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the vendors listed on page 17 for
FY2019.
BACKGROUND/DISCUSSION: On September 19, 2011, the City Council approved Code
amendments revising the method for approving vendors. Consistent with the revised policy,
payments for services provided on an unspecified ongoing basis exceeding $20,000 annually
in aggregate are to be approved by the City Council as part of the budget process. The
attached list provides the vendors approved for FY2012-FY2018 as well as the
recommendations submitted for City Council approval for FY2019.
The City Council will continue to approve any single purchase over $20,000 as established by
the purchasing code.
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Monday, May 7, 2018 First Session City Council Agenda
BUDGET/FISCAL IMPACT: Approval of the attached vendor list does not have an immediate
fiscal impact. The amounts designated for each vendor for FY2019 have been included in
the annual budget.
COUNCIL ACTION: Approval of the attached list of vendors (page 17) for Fiscal Year 2019
PERSONNEL COMPENSATION ADMINISTRATION COMMITTEE
A. Approval of the FY19 Personnel Policies, Administrative Directives and Pay Plan
PRESENTED BY: DeSha Kalmar, Director of Human Resources (847-810-3530)
PURPOSE AND ACTION REQUESTED: The Personnel Compensation Administration (PCA)
Committee is seeking City Council approval of the FY19 Personnel Policies, Administrative
Directives and Pay Plan
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
PCA Committee 5/7/18 Reviewed and recommended for City
Council approval.
BACKGROUND/DISCUSSION: Each year the City’s Personnel Policies and Administrative
Directives are reviewed and updated as needed, then adopted by the City Council as part
of the budget process. Noted below is a list of key changes made to the Personnel Policies
and various Directives dated May 1, 2018. Complete copies of all documents can be
obtained by contacting Director Kalmar.
General
1-1 Admin Directives Manual – Reviewed
1-3 Traffic Safety Coordinating Comm. – Reviewed
1-4 Sidewalk Inspection Program – Reviewed
1-11 Reimbursement of Authorized Expenses – Includes added definitions and
clarifies that the policy applies to members of the City Council, Boards and
Commissions or anyone traveling on behalf of the City as well as employees;
prohibits the reimbursement of alcohol. (Redline version attached)
1-18 Civic Organization Funding Request Policy – New policy establishing
guidelines for civic organizations requesting funding from the City
Personnel Page #
Personnel Policies and Practices 2018 (All changes noted in Italics in the
document)
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• Core Values section has been changed to include a Code of Conduct. The
former Section 7.5.0, Ethics Hotline, moved to this section and non-
retaliation language has been included. (Carved-out section attached)
• Section 8.6.0, Flexible Spending, the number of payroll periods over which
withholdings are made has changed from 26 to 24 in anticipation of our
new financial system. Explained to participants during open enrollment.
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Monday, May 7, 2018 First Session City Council Agenda
2-7 Child Labor Policy – Reviewed
2-18 Social Media - Sec. 3.2 replaced MySpace with Instagram; removed
former Sec. 4.2 on IT monitoring; removed Sec. 5.1(E)(vii); updated language
on public comments in Sec. 5.1(F); updated language in 5.2(B) on public
comments; updated list of City websites
2-20 Retiree Benefits – Updated language on Medicare-eligible retirees
2-23 Duty-issued Firearms – Updated language to reference job-required
firearms
Financial Management Page #
3-5 Purchasing Procedures (approved by Council on 4/16/18)
• Sec. 3.0 added “Third Party Payee” to definitions;
• Sec. 5.7(iv)(a) added language on reporting to Finance Comm. Chair;
• new Sec. 5.14 and 5.15; Sec. 9.0E $20,000+ must have CC approval;
• Sec. 10.2 language on authorization prior to incurring expenses;
• New Sec. 11.0 (Contingency Acct)
• New Attachment B – Vendor Approval Form
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5
7-8
14
16-17
3-15 Police Restricted Funds Procedures – New policy establishing procedures
to be used in recording revenues, expenditures and fund balances for police
restricted funds
3-16 Amazon Business Account Policy – New policy establishing procedures for
utilizing an Amazon business account
Employee Safety Procedures
6-3 Accident and Injury Investigation – Updated section on OSHA 8-hour
standard for reporting
6-12 Line of Duty Injury/Death – Updated section on OSHA 8-hour standard for
reporting
Privacy Policies
7-1 Protecting Privacy of Health Information – Reviewed
7-2 Firewalls with Privacy Standards - Reviewed
The FY2019 Pay Plan has been adjusted to include range adjustments of 2.5% per City Council
discussion at the March budget meeting. Some positions received a slightly larger adjustment
as agreed to by the City Council at the budget meeting in order to maintain
competitiveness.
The policies are included in your Council packet beginning on page 19 and the Pay Plan is in
your budget packet.
COUNCIL ACTION: Approval of the FY19 Personnel Policies and Practices, Administrative
Directives and FY19 Pay Plan.
B. Report and Recommendation from the Personnel, Compensation and
Administration Committee on the Employment Agreement with the City Manager
PRESENTED BY: Mayor Robert Lansing
STAFF CONTACT: Robert Kiely, City Manager 847-810-3675
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Monday, May 7, 2018 First Session City Council Agenda
BACKGROUND/DISCUSSION: The City Council annually reviews the performance of the City
Manager and his employment agreement. The Mayor has met with the City Manager to
review the evaluation comments of City Council members. The Personnel, Compensation and
Administration Committee (PCA) has met to review the employment agreement. The City
Manager employment agreement will be sent out under separate cover.
COUNCIL ACTION: Approve the Employment Agreement with the City Manager
PUBLIC WORKS COMMITTEE
A. Consideration of an Ordinance Amending Section 135.108(C), titled “Noise,
Generally” of the City Code (First Reading)
PRESENTED BY: Randy Tack, Chairman Public Works Committee
STAFF CONTACT: Chuck Myers, Superintendent of Parks, Forestry and Special Facilities
(810-3565)
PURPOSE AND ACTION REQUESTED: On April 11, 2018, the Public Works Committee considered
amendments relating to the use of gasoline powered leaf blowers and other types of lawn
maintenance equipment. The Committee’s recommendation is presented to the City
Council for consideration and, if desired by the City Council, approval of first reading of an
ordinance amending Section 135.108(C).
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works
Committee
4/11/18 Discussed and Recommendation forwarded to City
Council
City Council 1/16/18 Discussion on use of leaf blowers and related noise
ordinance, with options for changes
City Council 2015 Discussion on lawn maintenance equipment hours of
operation and noise generated by leaf blowers, with no
action
City Council 2002 A draft ordinance was brought before Council that would
ban leaf blowers, the Council did not support the draft
ordinance, no action
City Council 2001
City Code was revised by combining the hours of
operation for leaf blowers with those of lawn
maintenance equipment
City Council 1995 City Code was revised to draw a distinction between leaf
blowers and other types of lawn maintenance equipment
City Council 1991 City Council passed an ordinance restricting the hours of
operation of lawn maintenance equipment.
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Monday, May 7, 2018 First Session City Council Agenda
BACKGROUND/DISCUSSION: Last fall, Mayor Lansing requested that the City’s current
regulations regarding noise control, specifically gasoline-powered leaf blowers, be re-
examined. City staff reviewed the sections in the City Code, which pertain to the operation
of lawn maintenance equipment and leaf blowers, and presented City Council with various
options for revisions to the City Code.
The City Code does allow the operation and use of gas powered lawn maintenance
equipment, including leaf blowers. However, under section 135.108 of the City’s Code, “It is
unlawful to cause or make loud noise through the operation of lawn maintenance
equipment including, but not limited to, lawn mowers, tractors and gasoline-powered leaf
blower equipment before 7:30 a.m. on weekdays, 8:00 a.m. on Saturdays and 10:00 a.m. on
Sundays and holidays after, 7:30 p.m. on all days, except as authorized by City Manager”. This
restriction does not apply to golf course maintenance operations.
The City of Lake Forest first passed an ordinance in 1991 that restricted the hours of operation
of lawn maintenance equipment following several months of review and discussion by
landscapers, City Staff, and City Council. In 1995 City Council modified the noise ordinance to
draw a distinction between leaf blowers and other types of lawn maintenance equipment.
During the summer of 2000 noise generated by leaf blowers was once again reviewed and
discussed by City Council and City Staff, with no changes occurring to the City’s Code. On
March 15, 2001 City Council revised the ordinance by combining the hours of operation for
gasoline-powered leaf blowers with those of lawn maintenance equipment, in an effort to
address the confusion the different hours of operation have caused with residents and police
officers alike. In 2002 a draft of the City’s Contractor Licensing Ordinance was brought before
City Council. In this draft a ban on leaf blowers was incorporated. After a discussion by City
Council, there was a consensus that the Council could not support the draft ordinance as
presented with that leaf blower ban in place.
On April 11, 2018, City staff met with the Public Works Committee to consider options for
amendments relating to the use of gasoline powered leaf blowers and other types of lawn
maintenance equipment. At this time, the Public Works Committee is recommending that we
amend the hours of operation for gasoline powered leaf blowers only. Leaf blower operation
would be allowed Monday through Saturday from 9:00 a.m. until 5:00 p.m. Gasoline powered
leaf blower operation would be prohibited on Sundays and Holidays. The new restrictions
would apply year-round and would apply to gasoline powered leaf blowers only, not mowers
and other lawn maintenance equipment. In addition, the restriction would not apply to
municipal and golf course operations.
The Ordinance, with a blackline version of the Code Section reflecting amendments as
recommended by the Public Works Committee is included in the Council packet beginning
on page 25. A clean copy of the Code Section incorporating all of the amendments as
recommended by the Committee is also included in the packet.
COUNCIL ACTION: Grant first reading of an Ordinance amending Section 135.108(C), titled
“Noise, Generally” of the City Code
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
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Monday, May 7, 2018 First Session City Council Agenda
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the April 2, 2018 City Council meeting Minutes
A copy of the Minutes can be found beginning on page 29.
COUNCIL ACTION: Approval of the City Council Minutes
2. Consideration of Approval Only of Executive Session Minutes with the dates of
3/20/17, 7/17/17, 8/7/17, 9/18/17, 10/2/17, 10/16/17, 11/6/17, 12/4/17, 12/18/17,
1/16/18, 2/5/18, 2/20/18 and 4/2/18
STAFF CONTACT: Margaret Boyer, City Clerk (847-810-3674)
PURPOSE AND ACTION REQUESTED: Staff requests approval only of reviewed Executive Session
Minutes reviewed at the April 16, 2018 City Council meeting. These include the minutes of
3/20/17, 7/17/17, 8/7/17, 9/18/17, 10/2/17, 10/16/17, 11/6/17, 12/4/17, 12/18/17, 1/16/18,
2/5/18, 2/20/18 and 4/2/18 meetings, as mandated by Section 2.06 of the Open Meeting Act.
These executive session minutes will remain confidential until the need for confidentiality no
longer exists and are approved for release by the City Council.
COUNCIL ACTION: Approval only of Executive Session minutes of the 3/20/17, 7/17/17, 8/7/17,
9/18/17, 10/2/17, 10/16/17, 11/6/17, 12/4/17, 12/18/17, 1/16/18, 2/5/18, 2/20/18 and 4/2/18
meetings.
3. Approval of the Check Register for Period of March 24-April 20, 2018
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice
payments which denotes the person to whom the warrant is payable. The warrant list detail
of invoice payments shall be presented for review to the Chairperson of the City Council
Finance Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City
Council shall, upon request to the City Manager or Director of Finance, receive a copy of the
warrant list detail as recommended by the Finance Committee Chairperson. The City
Council may approve the warrant list as so recommended by the Finance Committee
Chairperson by a concurrence of the majority of the City Council as recorded through a roll
call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
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Monday, May 7, 2018 First Session City Council Agenda
Included under “All Other Funds” is $994,000 in Water and Sewer capital expenses, primarily
related to the Water Treatment Plant improvements.
COUNCIL ACTION: Approval of the Check Register for March 24-April 20, 2018
4. Approval to Establish an Account with Amazon Business
STAFF CONTACT: Diane Hall, Assistant Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests City Council approve the establishment of
an account with Amazon Business to procure items for City use.
BACKGROUND/DISCUSSION: The City has been approached by Amazon Business to establish
a new centralized account. Currently departments are purchasing items through the
consumer side of Amazon using City credit cards to process the order. A business account
would provide added benefits to the City as well as additional controls over purchases. The
City will have the ability to add purchasing approval levels to each individual with an
established login, as well as an organizational approval level prior to orders being placed.
The number of authorized purchasers would be limited by Department to reduce the number
of those able to place orders. The City would be invoiced for purchases made, reducing
amounts charged on City credit cards. The City’s tax exempt number would be applied to all
purchases, as outlined in the City’s Purchasing Directive section 5.15. Additionally, reporting
capabilities are available to analyze purchases made.
Amazon Business has partnered with U.S. Communities Government Purchasing Alliance to
provide price matching from different vendors to meet additional bid or pricing requirements.
A copy of multiple pricing would be required for any purchases over $5,000 as outlined in the
City’s Purchasing Directive section 5.3. Any single purchase of $20,000 or more would require
City Council approval prior to placing an order.
BUDGET/FISCAL IMPACT: These purchases are paid directly from department operating
budgets and this action has no immediate fiscal impact. As this is a new program, estimated
Fund Invoice Payroll Total
101 General 596,448 1,088,480 1,684,928
501 Water & Sewer 68,259 122,339 190,598
220 Parks & Recreation 92,689 296,101 388,790
311 Capital Improvements 41,939 0 41,939
202 Motor Fuel Tax 0 0 0
230 Cemetery 7,527 15,240 22,766
210 Senior Resources 10,883 20,508 31,392
510 Deerpath Golf Course 49,921 1,997 51,918
601 Fleet 58,574 44,815 103,388
416 - 433 Debt Funds 0 0 0
248 Housing Trust 0 0 0
201 Park & Public Land 30,000 0 30,000
All other Funds 1,172,931 138,905 1,311,836
$2,129,171 $1,728,386 $3,857,556
Check Register For Period March 24 - April 20, 2018
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Monday, May 7, 2018 First Session City Council Agenda
expenses are not available but are anticipated to exceed $20,000 in aggregate for the fiscal
year.
COUNCIL ACTION: Staff recommends City Council approve the establishment of an account
with Amazon Business to procure items for City use
5. Approval of Benefit Consulting Services to be provided in Fiscal Year 2019 by Wright
Benefit Strategies
STAFF CONTACT: DeSha Kalmar, Director of Human Resources (847-810-3530)
PURPOSE AND ACTION REQUESTED: The Personnel Compensation Administration (PCA)
Committee is seeking City Council approval of benefit consulting services by Wright Benefit
Strategies.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
PCA Committee 5/7/18 Reviewed and recommended for City
Council approval.
BACKGROUND/DISCUSSION: Since 2004, the City has contracted with Wright Benefit Strategies
to provide consulting and support services for the City’s medical, dental, and life insurance,
including providing guidance to our Employee Benefit and Wellness Committees. Wright
Benefit Strategies has also consulted with the City on special projects in the areas of liability
insurance and Federal and State legislation issues involving employee benefits. This item
reflects the Wright Benefit Strategies contract for FY19, including special projects.
Beginning on page 33 of your packet is a detailed scope of service.
BUDGET/FISCAL IMPACT: The total cost for the recommended services is $30,000 which has
remained the same since FY15 and which has been included in the FY19 budget:
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
General Fund – HR $30,000 $30,000 Y
COUNCIL ACTION: Approval of Benefit Consulting Services by Wright Benefit Strategies in the
amount of $30,000 for Fiscal Year 2019.
6. Award of the Lake Forest Share of the Joint 2018 Annual Pavement Patching
Program Contract to Chicagoland Paving Contractor, Inc. for a not-to-exceed
amount of $175,000
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Staff requests awarding the Lake Forest share of the joint
2018 Annual Pavement Patching Program contract to Chicagoland Paving Contractors Inc.
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Monday, May 7, 2018 First Session City Council Agenda
BACKGROUND/DISCUSSION: On April 16, 2018, City Council approved this contract for a not
to exceed amount of $150,000. There was a typing error in the previous request for approval
that indicated the FY2018 budget amount instead of the FY2019 budget amount of $175,000.
The intent, as discussed with the Public Works Committee on April 11, 2018, is to spend the full
budgeted amount of $175,000 during the 2019 fiscal year.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/8/18 Reviewed FY19 Asphalt Repair Program
Finance / Public Works
Committee 11/13/17 Reviewed FY19 CIP Projects
BUDGET/FISCAL IMPACT: The project was bid in early March with the bid opened on March 22,
2018. A total of four bids for the joint project were received. The bid prices consist of bid
quantities that are to be completed by all the municipalities as part of their respective
asphalt patching program.
BIDDERS TOTAL BID PRICE
Chicagoland Paving
Contractors, Inc $239,449.00
Schroeder Asphalt
Services, Inc. $271,563.50
Peter Baker & Son, Co. $325,722.50
J.A. JOHNSON PAVING
CO $345,905.20
The breakdown of the bid specific to Lake Forest bid items is summarized below:
BIDDER TOTAL
Chicagoland Paving Contractors,
Inc $129,000.00
Schroeder Asphalt Services, Inc. $143,975.00
Peter Baker & Son, Co. $165,800.00
J.A. JOHNSON PAVING CO $179,220.00
Engineer’s Estimate $150,000.00
Chicagoland Paving Contractors, Inc., has experience working in Lake Forest and has been
performing projects in a satisfactory manner.
City Engineering staff will provide daily inspectional services for the Lake Forest portion of the
contract.
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Monday, May 7, 2018 First Session City Council Agenda
If awarded, work on this project is expected to begin in May and be substantially completed
in early June. Upon award of the contract, the municipalities will meet with the contractor to
obtain a tentative schedule for each community. The City’s website, under “Construction
Updates”, will also provide the details the construction schedule.
Below is an estimated summary of the Project budget:
FY2019 Funding
Source
Account
Budget
Amount
Requested
Budgeted?
Y/N
Capital Fund $175,000 $175,000 Y
COUNCIL ACTION: Award of the Lake Forest Share of the Joint 2018 Annual Pavement
Patching Program Contract to Chicagoland Paving Contractor, Inc. for a not-to-exceed
amount of $175,000
7. Award of the 2018 Sanitary Sewer Inflow/Infiltration Testing Project to RJN Group in
the total not-to-exceed amount of $102,330
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends awarding the 2018 Sanitary Sewer
Inflow/Infiltration Testing Project to RJN Group.
BACKGROUND/DISCUSSION: In recent years, the City has had portions of the sanitary sewer
system get overwhelmed with storm water and cause backups into residents’ properties. The
focus of this project will be to test portions of the City’s sanitary sewer system to look for
instances of inflow and/or infiltration. Inflow is when storm water is being directed into the
sanitary sewer system; infiltration is when ground water leaks into the sanitary mains through
faults in the pipe or manholes.
If testing shows inflow from private property into the City’s sanitary sewer, the City will require
residents disconnect the illegal connection. If infiltration is shown, the City will line such
sanitary sewers in the summer, 2019. Additionally, any repairs needed on storm sewers will
also be made.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 3/5/18 Staff Reviewed Project with
Committee
Finance Committee 11/13/17 Item Included in Proposed FY ’19
C.I.P.
BUDGET/FISCAL IMPACT: Bids for the 2018 Sanitary Sewer Inflow/Infiltration Testing Project
contract were received and opened on April 12, 2018. A total of two firms bid the project.
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Monday, May 7, 2018 First Session City Council Agenda
The following is a summary of the bids received:
Company Name Dollar Amount Bid
RJN Group $88,982.70
Sewer Assessment Services, LLC $90,686.80
RJN Group is a well-respected consultant in the sewer inflow and infiltration testing field and
has done this work for a number of municipalities in the Chicago area including Lake Forest.
If awarded, field work on this project is expected to begin in July and be completed by the
end of August. Property owners living near the testing areas will be notified in advance of the
smoke testing. The City’s Engineering staff will provide daily oversight of the testing.
With extremely favorable bid pricing received, staff is requesting a 15% contingency to test
any additional problem areas that may appear during the spring and summer rains. This
brings the total requested amount to $102,330.
Below is an estimated summary of Project budget:
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $162,000 $102,330 Y
COUNCIL ACTION: Award of the 2018 Sanitary Sewer Inflow/Infiltration Testing Project to RJN
Group in the total not-to-exceed amount of $102,330
8. Consideration of Ordinances Approving Recommendations from the Building
Review Board. (First Reading and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendations from the Building Review Board are presented to the City Council
for consideration as part of the Omnibus Agenda.
635 Buena Road - The Building Review Board recommended approval of the addition of a third
garage bay, reorientation of the garage, expansion of the driveway and a landscape plan to
provide some screening of the garage and driveway from the streetscape. One comment was
received in support of the project. (Board vote: 7-0, approved)
1192 Griffith Road - The Building Review Board recommended approval of removal of a rear one
story element, a second floor addition and modifications to the front porch. Testimony in support of
the project was received from the Preservation Foundation. (Board vote: 6-0, approved)
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Monday, May 7, 2018 First Session City Council Agenda
The Ordinances approving the petitions as recommended by the Building Review Board, with key
exhibits attached, are included in the Council packet beginning on page 36. The Ordinances,
complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinances in accordance with the Building Review Board’s
recommendations.
9. Consideration of Ordinances Approving Recommendations from the Zoning Board
of Appeals. (First Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendations from the Zoning Board of Appeals are presented to the City
Council for consideration as part of the Omnibus Agenda.
1192 Griffith Road – The Zoning Board of Appeals recommends approval of a variance from the
front yard setback to allow a second floor addition to be constructed over an existing non-
conforming one-story house. Approval of modifications to the front porch within the front yard
setback are also recommended. This petition was also considered by the Building Review Board as
detailed in the previous agenda item. No public testimony was presented to the Zoning Board of
Appeals on this petition. (Board vote: 5 - 0, approved)
635 Buena Road – The Zoning Board of Appeals recommends approval of a variance from the front
yard setback to allow expansion of a driveway in excess of the width permitted by the Code to
accommodate parking and an adequate apron for an expanded garage. This petition was also
considered by the Building Review Board as detailed in the previous agenda item. No public
testimony was presented to the Zoning Board of Appeals on this petition. (Board vote: 5 - 0,
approved)
81 W. Laurel Avenue – The Zoning Board of Appeals recommended approval of variances from the
front and side yard setbacks to allow replacement garages, attached and detached, and the
associated driveway reconfiguration. Public testimony was presented in favor of the petition and a
neighboring property owner noted that need for careful consideration of drainage and the need
for adequate landscaping. This petition was also considered by the Historic Preservation
Commission as detailed in the following agenda item. (Board vote: 7-0, approved)
The Ordinances approving the petitions as recommended by the Zoning Board of Appeals, with key
exhibits attached, are included in the Council packet beginning on page 55. The Ordinances,
complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinances approving the petitions in accordance with the
Zoning Board of Appeals’ recommendations.
10. Consideration of an Ordinance Approving a Recommendation from the Historic
Preservation Commission. (First Reading and if Desired by the City Council, Final
Approval)
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Monday, May 7, 2018 First Session City Council Agenda
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendation from the Historic Preservation Commission is presented to the City
Council for consideration as part of the Omnibus Agenda.
81 W. Laurel Avenue - The Historic Preservation Commission recommended approval of a building
scale variance to accommodate replacement garages, enclosure of an open service porch and a
linking element between the house and garage. One letter of support was received from the
Preservation Foundation. A neighboring property owner spoke at the meeting and requested
careful consideration of drainage and landscaping. An extensive landscape plan was presented
to the Commission. (Commission vote: 7 - 0, approved)
The ordinance approving the petition, with key exhibits attached, is included in the Council’s
packet beginning on page 78. The Ordinance with complete exhibits is available for review in the
Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the petition in accordance with the
Historic Preservation Commission’s recommendation.
COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented
6. ORDINANCES
1. Approval of an Ordinance amending City Code Section 38.37 Relating to
Purchasing (Waive First Reading and Grant Final Approval)
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff recommends approval of the proposed Ordinance
amending City Code related to the authority to approve other purchases and contracts.
Based on direction of the City Council Finance Committee on April 16, 2018, a revision is
required to be consistent with the City’s Purchasing Policies and Procedures.
BACKGROUND/DISCUSSION: At meetings on December 18, 2017, January 16, 2018 and April
16, 2018, the City Council Finance Committee has considered revisions to the City’s
contingency accounting procedures and to Administrative Directive 3-5, Purchasing Policies
and Procedures. One change to Administrative Directive 3-5 requires a Code revision to
ensure consistency.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council Finance
Committee 4/16/18 Approval of revised purchasing
policies and procedures.
14
Monday, May 7, 2018 First Session City Council Agenda
City Council Finance
Committee 1/16/18
Discussion of proposed revisions to
City’s purchasing policies and
procedures.
City Council Finance
Committee 12/18/17
Discussion of proposed revisions to
City’s contingency accounting
procedures.
BUDGET/FISCAL IMPACT: Approval of this item would have no fiscal impact.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of an Ordinance amending City Code relating to Purchasing
(Ordinance can be found on page 91).
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
1. Presentation of Fabulous Gifts and Prizes
-Robert Kiely, City Manager
2. Final words for departing Aldermen Tack from the remaining Council Members
3. Final comments from Alderman Tack
9. ADJOURNMENT
Office of the City Manager May 2, 2018
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the
City to make reasonable accommodations for those persons.
15
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RESOL UTION OF APPRECIA TION
WHEREAS, DAVID A. ANDERSEN has been a dedicated employee of The City of
Lake Forest since August 12, 1996;and
WHEREAS, DAVID A. ANDERSEN will honorably retire from the City on May 18,
2018;and
WHEREAS, DAVID A. ANDERSEN served in the following positions during his
dedicated career: Firefighter Paramedic, Pension Board member. Shift Training Officer, Safety
Committee and Lake County SRT Team member. In addition, DAVID A. ANDERSEN received
numerous accommodations and letters of gratitude for outstanding service throughout his career.
WHEREAS, DAVID A. ANDERSEN will be sincerely missed by his friends and
coworkers.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF LAP2E FOREST that the Council, on behalf of the administration and residents of the
community, hereby expresses its appreciation and gratitude to DAVID A. ANDERSEN for a
public service faithfully perfonned; and
BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and
conveyed to DAVID A. ANDERSEN, with a copy to be included in the official minutes of the
May 7, 2018 meeting of the Lake Forest City Council.
Mayor Robert T.E. Lansing
16
The City of Lake Forest
FY2019 Vendor Approvals - May 7, 2018
Approved Approved Approved Approved Approved Approved Approved Proposed
Department Vendor FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 Description:
PW-Streets Peter Baker & Son 30,000 55,000 55,000 Asphalt patching
City Manager Susan Kelsey 31,800 31,800 50,000 50,000 50,000 50,000 Professional Services - economic development
Human Resources Wright Benefit Strategies, Inc.33,000 33,000 30,000 30,000 30,000 Professional Services - employee benefits
Human Resources Clark Baird Smith 30,000 40,000 50,000 50,000 50,000 50,000 50,000 Professional Services - legal
Police Smith & LaLuzerne 46,000 46,000 55,000 55,000 50,000 50,000 50,000 50,000 Professional Services - City Prosecutor
Finance-IT ClientFirst Consulting 90,000 155,500 65,360 65,000 90,000 65,000 Professional Services - IT Consulting
Finance-IT Katten Muchin Zavis Rosenman 25,000 Bond Counsel Services
Finance-IT Speer Financial 25,000 25,000 35,000 35,000 35,000 Financial Advisory Services
City Manager Municipal GIS Partners, Inc.177,034 206,583 164,000 184,066 190,379 198,616 198,816 180,000 Professional Services - GIS Consortium
City Manager Whipple Consulting 36,000 36,000 36,000 36,000 36,000 20,000 20,000 Professional Services - public relations
PW-Engineering Gewalt-Hamilton Assoc 24,000 44,000 40,000 160,000 235,000 Professional Services - engineering consulting
City Manager Filippini Law Firm 340,000 290,000 290,000 100,000 Professional Services - legal
City Manager Lake County Press 25,000 26,000 35,000 Printing services
Community Dev.Thompson Elevator Inspection 24,700 25,000 Professional Services - elevator inspections
PW-Engineering T. Y. Lin International, Inc.80,000 80,000 Professional Services - engineering consulting
Non-Department North Shore Gas Company 40,000 45,000 45,000 45,000 45,000 45,000 Utility Services
Non-Department ComEd 52,000 60,000 75,000 75,000 75,000 75,000 Utility Services
PW-Fleet Bell Fuels Inc.50,000 50,000 50,000 Fuel supplier
PW-Sanitation Zion Landfill 300,000 300,000 Refuse disposal
Non-Department AT&T 54,000 60,000 55,000 55,000 55,000 55,000 Utility Services
Human Resources IL Dept of Employment Security 60,000 60,000 60,000 75,000 75,000 75,000 Unemployment insurance
Non-Department Constellation Energy Services 423,000 450,000 425,000 380,000 380,000 380,000 Utility Services
PW-Engineering H W Lochner Inc.88,000 88,000 Professional Services - engineering consulting
Miscellaneous Conserv FS 117,000 90,000 Fuel, fertilizer, herbicide, pesticide
PW-Fleet World Fuel Services, Inc.124,000 124,000 Fuel supplier
PW-Engineering HDR Engineering, Inc.550,000 Professional Services - engineering consulting
PW-Engineering Ayres Associates, Inc.75,433 42,883 53,737 60,000 45,000 GIS Data Provider
PW-Engineering Baxter & Woodman 20,000 Engineering Consulting
PW-Engineering ESRI 36,610 Software licensing
Human Resources IRMA 1,050,000 1,300,000 1,300,000 1,200,000 1,200,000 1,250,000 Member Contribution and Deductibles
Human Resources Morrison Associates 20,000 21,000 Employee Development/Training
Parks/Recreation NSSRA 225,000 235,000 245,000 249,633 262,728 275,000 Membership and inclusion services
Parks/Recreation Richard Franklin 125,000 210,000 210,000 Independent contractor - golf instruction
PW-Fleet Al Warren Oil Company, Inc 233,000 300,000 250,000 Fuel supplier
Finance-IT HTE Sungard 65,000 65,000 Software maintenance/licensing - sole source
Finance-IT Siemens/Unify Inc.32,000 30,000 Phone system support
Community Dev.Lynch Construction 30,000 Community entrance signs
Finance-IT InterDev 40,000 IT Consulting Services
PW-Fleet Gas Depot, Inc 150,000 200,000 100,000 Fuel supplier
Finance-IT Call One 60,000 Telecommunication Services
Parks/Public Wks Mariani Landscape 60,000 Grounds Maintenance/Snow Removal
Parks/Recreation Friends of LF Parks and Rec 35,000 35,000 Special Event Contributions
17
The City of Lake Forest
FY2019 Vendor Approvals - May 7, 2018
Approved Approved Approved Approved Approved Approved Approved Proposed
Department Vendor FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 Description:
Cemetery William Blair & Company 40,000 30,000 Cemetery investment services
Finance-IT Chapman and Cutler 20,000 20,000 Bond Counsel Services
Public Works A&A Sprinkler Company 30,000 Fire sprinkler inspections and repairs
Public Works All Crane and Hoist, LLC 40,000 Crane and hoist inspections and repairs
Public Works American Backflow Prevention 25,000 Backflow preventer inspections and repairs
Fire Andres Medical Billing 30,000 Ambulance billing services
Public Works Bleck Engineering 50,000 Engineering design
Finance-IT Comcast of Chicago 24,000 Internet and television services
Parks/Recreation Craig Bergmann Landscape Design 60,000 Landscape design services
Parks/Recreation Elawa Farm Foundation 50,000 Wildlife Discovery Center rent
Public Works Enspect, Inc 30,000 Structural engineer
Public Works First Point Mechanical Service 40,000 HVAC Maintenance/Repairs
Public Works Flolo Corporation 30,000 Water plant control system - Sole Vendor
Human Resources Health Endeavors 20,000 Professional medical services
Public Works Henry Frerk Sons Inc 25,000 Historical mortar matching, testing & supply
Public Works Illinois Dept of Transportation 20,000 State road and light repairs - Sole Vendor
Public Works Illinois Roof Consulting Assoc 25,000 Roof inspections
Public Works Lakeland HVAC Automation 40,000 HVAC Maintenance/Repairs
Police Linda Porter 21,000 Licensed clinical professional counselor
Parks/Recreation Lohman Golf Designs 20,000 Golf consulting services
Public Works Lyons Electric Company 25,000 Street Stop Light Repairs
Public Works Martin Petersen Co Inc 40,000 HVAC Maintenance/Repairs
Human Resources Mass Medical (Lake Forest Acute Care)25,000 Medical professional services
Police MSI 35,000 Municipal Adjudication System
Public Works Northern Divers USA, Inc 50,000 Welding and diving services
Police Quicket Solutions 30,000 Cloud based ticketing/records management
Public Works Strand Associates, Inc 30,000 Consulting engineer/water plant design
Public Works TEC Electric Inc 40,000 Electrical and fire alarm installation
Public Works Thyssenkrupp Elevator Corp 25,000 Elevator inspections and repairs
Submitted for City Council consideration: May 7, 2018 3,636,000
18
THE CITY OF LAKE FOREST ADMINISTRATIVE DIRECTIVE 1-11
Office of the City Manager May 20172018
REIMBURSEMENT OR APPROVAL OF AUTHORIZED EXPENSES
1.0 Purpose:
1.1 To define authorized conditions and limits for which expenses incurred in the performance of
City business may be reimbursed and to describe procedural matters concerning travel
authorization, documentation and accounting. Limits within this policy are to be applied to
charges incurred on City issued credit cards as well as any other reimbursable expenses.
2.0 Scope:
2.1 In order to effectively conduct official business and advance the abilities and professionalism
of employees and officers of the City, attendance at certain schools, conferences and
meetings is recognized, and the reimbursement of travel expenses for employees is authorized
by the City Manager in accordance with the guidelines and procedures outlined herein.
Approval of expenses for the City Council is defined under Section 5.1 of this directive. The
City’s objectives are to allow arrangements that (1) authorize reasonable reimbursement for
authorized official business, (2) provide uniform and equitable handling of all employee
expenses, and (3) allow the employee individual to carry out duties in a manner that is
dignified and reflects credit on the City.
3.0 Definitions:
For the purposes of this Directive, the following terms are defined as follows:
“City Officer” means members of the City Council, Boards and Commissions or anyone traveling
on behalf of the City.
“Entertainment” includes, but is not limited to, shows, amusements, theaters, circuses, sporting
events, or any other place of public or private entertainment or amusement, unless ancillary to the
purpose of the program or event.
“Travel” means any expenditure directly incident to official travel by employees and officers of the
City involving reimbursement to travelers or direct payment to private agencies providing
transportation or related services.
4.0 Policy:
4.1 General Guidelines: An employee is expected to show good judgment and proper regard for
economy in traveling at City expense. Expense levels established by this directive are
guidelines and are not flat allowances or authorizations to spend a given sum if less would be
adequate. Requests for reimbursement must be authorized and approved by the department
head and further reviewed by the Finance Department. Requested expenses may be revised
or eliminated if deemed outside this directive.
4.2 Attendance at Conferences or Training Programs: Department heads and staff assistants are
encouraged to budget and to attend conferences and training programs. Except under unusual
circumstances, no officer or employee will be authorized to attend any conference or training
program at City expense unless such expense has been provided for in the annual budget.
19
Administrative Directive 1-11 Page 2
Reimbursement of Authorized Expenses
Final approval for travel and appropriate expenses will be contingent on the current
availability of funds.
4.3 Traveling with Family: An employee’s spouse or other family member may accompany an
employee on an official trip, provided that their presence does not detract from the
performance of duty; however, no expenses attributable to the spouse or other family
member, including a conference registration fee or special events charge, shall be reimbursed
by the City. If an employee’s spouse or other family member shares lodging, reimbursement
shall be limited to the single rate for the lodging occupied.
4.4 Reimbursement Procedures: Incurred travel expenses must be itemized on a travel expense
accounting form and forwarded to the Accountant within one week after returning from the
trip. Receipts for all but routine expenditures, unless required by the department should be
attached thereto. Expenses of $25 or more must be accompanied by receipts. Paid bills for
lodging and receipts for air fares are required. However, no lodging expense shall be
reimbursed for meetings or conferences held in the Chicago Metropolitan area unless
specifically authorized by the department head. Specifically prohibited are reimbursements
for the purchase of personal items or gifts.
4.5 Allowable Expense: Reasonable expenses incurred during attendance at conferences or
training programs shall be reimbursed as authorized in the following classifications:
4.5.1 Authorized Modes of Transportation: An employee may request use of the preferred
mode of transportation; however, this choice should be guided by the
accommodations that are most expedient and advantageous to City operations.
Ordinarily, round trip tickets should be purchased, but going by one mode and
returning by another is allowed if schedules so dictate or if there is some other
advantage to the City.
a. Air: Allowance for air travel will be authorized for round trip fare on an air
coach price basis to the city of destination. All upgrades will be at the expense of
the employee. In securing air accommodations, an effort should be made to take
advantage of seasonal or “special rate” savings in ticket costs.
b. Private Automobile: An amount equivalent to air coach fare may be allowed for
use of private cars in long distance travel on City business. Lodging, meals and
other expenses en route that would not be paid if public transportation were used
are not reimbursable.
c. City Vehicles: City vehicles shall be used in all practicable cases. All out-of-
pocket expenses for operating City vehicles will be allowed, providing receipts
are furnished.
d. Garage and Parking: Reasonable charges at point of destination for parking and
storage of private or City vehicles will be allowed. Receipts for such expenses
should be furnished.
e. Taxi, Bus and Commuter Rail Fare: Expenses for local transportation will be
allowed for transportation to and from rail or air terminals. The least expensive
acceptable mode of travel should be utilized.
20
Administrative Directive 1-11 Page 3
Reimbursement of Authorized Expenses
f. Automobile Rental: Automobile rental expenses shall be reimbursable only in
exceptional, well-justified circumstances as approved in advance by the
department head. Under normal conditions, public transportation or taxi service
should be sufficient means of transportation. Maximum allowed reimbursement
is for a mid-sized vehicle.
4.5.2 Lodging: Expense reimbursement will be allowed for actual hotel or motel
accommodations and shall be limited to the minimum number of nights required to
conduct assigned City business. Detailed receipts for lodging must be provided.
Maximum allowed reimbursement shall be at the single rate. Personal entertainment
will not be reimbursed.
4.5.3 Registration Fees: Registration fees are reimbursable for actual cost of registration.
A receipt should be provided with the expense report.
4.5.4 Meals: Breakfast, lunch and dinner meals purchased during the inclusive dates of the
trip will be allowed. Meals provided as part of the conference/meeting will not be
reimbursed as part of the per diem. Conference schedule must be provided with
reimbursement request. Meals will be reimbursed on a per diem basis as noted and
receipts will not be required. Meal reimbursements on date of travel are contingent
on conference start and end times and mode of transportation:
Breakfast: $12.00
Lunch: $18.00
Dinner/incidentals: $41.00
Total Per Diem $71.00
If a group of City employees goes out together at a conference or meeting and one of
the employees pays on a City credit card, those names must be provided through the
credit card receipt payment and they will not be eligible for per diem reimbursement
for that meal.
For local meeting meal reimbursements, see section 4.6.
4.5.5 Tips and Gratuities: Reasonable amounts for tips will be allowed for meals, not to
normally exceed 15% to 20% of the meal cost, should be reported as a part of the
meal cost.
4.5.6 Miscellaneous Expense: Other items of reasonable expense otherwise unclassified
and necessary in the course of conducting City business shall be reimbursed.
Specific itemization and receipts, if applicable, for such expenses shall be furnished.
4.5.7 Entertainment Expenses: No employee or officer of the City shall be reimbursed for
any entertainment expense, unless ancillary to the purpose of the program, event or
other official business. Ancillary eligible expenses to be approved by Supervisor
and/or Department Head prior to the event. Under no circumstances will expenses for
alcohol be reimbursed.
4.6 Local Professional Meetings/Trainings: City officers, staff members and selected employees
are encouraged to attend and participate in professional meetings and other meetings relating
to City business and operations. These will normally be held in the Chicago Metropolitan
area. Reasonable expenses incurred in connection with such meetings are reimbursable.
21
Administrative Directive 1-11 Page 4
Reimbursement of Authorized Expenses
Meals will be reimbursed up to the maximum per meal as outlined in Section 4.5.4. Receipts
will be required for reimbursement.
4.7 Private Automobile Reimbursement: The use of privately owned vehicles for City business
may be authorized in those instances where it is determined to be preferable as compared to
use of a City vehicle or public transportation, or when no other reasonable alternative is
available. Department heads shall strictly review and evaluate the need in all instances
calling for use of private vehicles.
4.7.1 When authorized, use of private automobiles shall normally include only use within
the City and travel within the Chicago Metropolitan area. When other use is
authorized, an amount equivalent to airline coach fare may be authorized for
reimbursement. In those instances where airline accommodations are available, a
mileage reimbursement described in Section 4.7.2 shall be authorized.
4.7.2 The occasional use of private vehicles by City employees for City business purposes
and for attendance at training sessions, business meetings and professional meetings
around Chicago and the collar counties may be authorized by the department head
with the approval of the Director of Finance or designee. The costs associated with
use of private vehicles for these purposes shall be reimbursed to a maximum of the
IRS standard rate. Mileage for travel within the City limits of Lake Forest will not be
reimbursed for the Managerial, Administrative and Executive classifications as
outlined in the City’s official Pay Plan.
4.7.3 Individuals using personal cars for City business are responsible for carrying private
auto insurance. Should they be involved in an accident while in their private vehicle
on bona fide City business, coverage will be through their private insurance. The
City’s liability carrier provides $10 million in excess coverage for the employee
operating a vehicle on bona fide City business, and this coverage becomes effective
after the first $100,000 has been met by the employee.
4.7.4 Use of a private vehicle for City business or professional travel outside of the
Chicago Metropolitan area may be authorized by the department head. The
automobile expenses associated with such travel shall be reimbursed in accordance
with Sections 4.7.1 and 4.7.2 of this directive.
4.7.5 Mileage reports requesting reimbursement shall be certified to correctness by the
employee and approved by the department head. A copy of the report form is
attached to this directive.
4.7.6 Department heads shall strictly review and evaluate the need in all instances calling
for use of private automobiles.
5.0 Approval of Expenses
5.1 Expenses Travel expenses for members of the City Council: TravelTransportation, meals,
and lodging expenses incurred by any member of the City Council must be approved by roll
call vote at an open meeting of the City Council. The maximum allowable reimbursement
for travel is as outlined in the policy.
5.2 Expenses for Officials City Officers or Employees Other than Members of the City Council:
Travel, meal, and lodging expenses incurred by any City official officer or employee, who is
22
Administrative Directive 1-11 Page 5
Reimbursement of Authorized Expenses
not a member of the City Council, in excess of the maximum allowable reimbursement for
travel as outlined in the policy, must be previously approved in an open meeting by a
majority roll-call vote of the City Council.
5.3 Advanced Expenses: Travel expenses will not be advanced as a per diem.
All documents and information submitted in connection with this Policy are public records subject to
disclosure under Freedom of Information Act.
6.0 Distribution:
6.1 Employee Information Site, www.citylf.org, under HR/Administrative Directives/General
Policies.
Robert R. Kiely, Jr.
City Manager
Revised: 5/96, 5/97, 5/02, 5/07, 5/08,
5/11, 5/12, 5/16, 5/17, 5/18
23
CORE VALUES AND CODE OF CONDUCT
Values Statement: The core values of the City are important to the philosophy of the organization. These
values shape our expectations of each other in the workplace. They are the basis of our individual and
collective conduct.
Integrity: Unconditional adherence to our moral and ethical values.
Respect: Being considerate and accepting of others.
Trust: Being dependable, demonstrating confidence and faith in
others and being willing to let go and to empower others.
Excellence: Commitment to professional growth, teamwork, optimum
community service, and doing what is right.
How We Work: We work collaboratively in teams, where everyone is valued and accountable to one
another. We strive to be ethical, respectful, and promote excellence in the delivery of
service to the residents.
Code of Conduct
1. We work ethically and collaboratively, in an environment where everyone is valued and accountable.
2. We follow our policies and procedures consistently and professionally.
3. We follow the policies and operating guidelines for the areas in which we operate.
4. We speak up and report if we see something that isn’t right, and we are protected from retaliation
when we do speak up.
Ethics Hotline
The City has created an Ethics Hotline to provide an anonymous reporting system to bring concerns to the
attention of City administration. Access the Hotline in one of two ways:
Telephone (866-529-2445) or
The Internet (www.citylf.org and click on the Ethics Hotline logo)
Accountability in government, financial responsibility and delivery of quality services are key
components to preserving the public’s trust. Based on our core values, all employees share the
responsibility to ensure that the City demonstrates this accountability, as well as the proper stewardship of
the financial resources and property entrusted to us. The City is committed to creating a working
environment in which ethical behavior is central. The obligation to report the misuse of funds, misconduct
or violations of City policy resides with all employees. Use the ethics hotline system to express concerns,
raise complaints and ask questions. Employees may voice their concerns, complaints and questions
anonymously, although doing so may make it difficult for the City to properly investigate if insufficient
information is provided. Anyone named in a report will not receive a copy, even if they normally would be
routed on a report.
Our policy requires reporting. We do not tolerate any form of retaliation for reports made in good faith,
even if the claims are unfounded. Retaliation includes blatant actions, such as firing, transferring,
demoting, or refusing to promote someone, as well as more subtle retaliation, such as avoiding someone,
leaving him or her out of work activities, and so on. It includes actions taken by managers and employees
alike. Any such retaliation would be a serious violation of this Code and grounds for immediate
corrective action. Allegations of retaliation will be investigated immediately and, if substantiated, will
result in appropriate disciplinary action. If you observe behaviors that are retaliatory or otherwise in
violation of our Code, speak up. You will be protected from retaliation.
24
Page 1 of 4
THE CITY OF LAKE FOREST
ORDINANCE NO. 2018 - ___
AN ORDINANCE AMENDING SECTION 135.108 (C) – “NOISE; GENERALLY”
OF THE CITY CODE
WHEREAS, The City of Lake Forest is a home rule, special charter municipal
corporation; and
WHEREAS, from time to time it is appropriate to review, update and modify the
City Code of Lake Forest (the “City Code”) to assure that it appropriately reflects current
practices and trends, is clear, and addresses new issues that may arise; and
WHEREAS, at the direction of the City Council, the Public Works Committee
reviewed Section 135.108 (C) of the City Code and considered updates and
clarifications; and
WHEREAS, new technology, methods and equipment are available as
alternatives to frequent use of gasoline-powered leaf blowers; and
WHEREAS, the preservation of quiet enjoyment of residential properties
throughout the City is valued as part of the community’s character; and
WHEREAS, the City has determined that limiting the use of gasoline-powered
leaf blowers benefits the health, environment and general welfare of the community; and
WHEREAS, the Mayor and City Council, having considered the recommendation
of the Public Works Committee, have determined that adopting this Ordinance and
amending Chapter 135.108 (C) of the City Code relating to gasoline-powered leaf
blowers as hereinafter set forth, will be in the best interests of the City and its residents;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS
FOLLOWS:
25
Page 2 of 4
SECTION ONE: Recitals. The foregoing recitals are hereby adopted by
this reference as the findings of the City Council and are hereby incorporated into this
Section as if fully set forth.
SECTION TWO: Amendment to Section 135.108 (C). Section 135.108(C),
entitled “Noise; Generally,” of the City Code is hereby amended as follows:
• Section 135.108(C) is hereby amended in part and shall hereafter be and
read as reflected in Exhibit A which is attached hereto and made a part
hereof.
SECTION THREE: Effective Date. This Ordinance shall be in full force and
effect upon its passage, approval, and publication in pamphlet form in the manner
provided by law.
Passed this ____ day of _____, 2018
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this _____ day of ____, 2018
Mayor
ATTEST:
City Clerk
26
Page 3 of 4
Exhibit A
Amended Section 135.108(C) (with blackline amendments)
(C) (1) It shall be unlawful to cause or make loud noise through the operation of
lawn maintenance equipment including, but not limited to, lawn mowers, tractors
and electric leaf blowers, and excluding gasoline-powered leaf blowers, and
gasoline-powered leaf blower equipment before 7:30 a.m. on weekdays, 8:00
a.m. on Saturdays and 10:00 a.m. on Sundays and holidays,; and after, 7:30
p.m. on all days, except as authorized by the City Manager.
(2) The use of gasoline-powered leaf blowers is prohibited before 9:00 a.m. and
after 5:00 p.m. Monday through Saturday and at all times on Sundays and
holidays, except as authorized by the City Manager.
(23) ThisThe above restrictions shall not apply to golf course maintenance
operations or municipal operations.
27
Page 4 of 4
Exhibit A
Amended Section 135.108(C) (clean version)
(C) (1) It shall be unlawful to cause or make loud noise through the operation of
lawn maintenance equipment including, but not limited to, lawn mowers, tractors
and electric leaf blowers, and excluding gasoline-powered leaf blowers, before
7:30 a.m. on weekdays, 8:00 a.m. on Saturdays and 10:00 a.m. on Sundays and
holidays; and after 7:30 p.m. on all days, except as authorized by the City
Manager.
(2) The use of gasoline-powered leaf blowers is prohibited before 9:00 a.m. and
after 5:00 p.m. Monday through Saturday and at all times on Sundays and
holidays, except as authorized by the City Manager.
(3) The above restrictions shall not apply to golf course maintenance operations
or municipal operations.
28
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, April 16, 2018
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order immediately
following the Finance Committee Meeting at 6:55pm, and the City Clerk, Margaret Boyer called the roll of
Council members.
Present: Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Tack, Alderman Moreno and
Alderman Buschmann.
Absent: Alderman Beidler and Alderman Reisenberg.
Also present were: Robert Kiely, Jr., City Manager; Robert Pickrell, City Attorney; Catherine Czerniak,
Director of Community Development; Elizabeth Holleb, Director of Finance; Michael Thomas, Director of
Public Works; Pete Siebert, Fire Chief; Manager; Karl Walldorf, Chief of Police; Susan Banks,
Communications Manager; Mike Strong, Assistant to the City Manager, along with other members of City
Staff.
There were approximately 20 persons present in the Council Chamber.
CALL TO ORDER AND ROLL CALL 6:55pm
RECONVENE INTO REGULAR SESSION the City Council reconvened at 7:00pm
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Lansing reported that he and the City Manager, along with Lake County Partners, will be meeting
with Metra on April 18 to discuss commuter service. This meeting has nothing to do with the proposed third
track.
COMMENTS BY CITY MANAGER
City Manager Kiely reported that the Ward meetings begin starting on May 3. Below is a list of dates, times
and locations.
Ward 2 May 3 7-8:30 CROYA, 400 Hastings Road
Ward 1 May 16 7-8:30 Gorton, 400 E. Illinois Road
Ward 4 May 24 7-8:30 Fire Station 2, 1111 S. Telegraph Road
Ward 3 June 7 7-8:30 Gorton, 400 E. Illinois
COMMENTS BY CITY COUNCIL MEMBERS
FINANCE COMMITTEE
29
Proceedings of the Monday, April 16, 2018
Regular City Council Meeting-
1. Consideration of an Ordinance making a Supplemental Appropriation for the Fiscal Year
Beginning May 1, 2017 and Ending April 30, 2018 (First Reading, and if Desired by the City
Council, Final Approval)
Finance Committee Chairman Jed Morris reported that this item had been discussed at the Finance
Committee meeting. He asked the City Council if there were any additional questions. Mayor Lansing asked
if there was anyone from the public who would like to comment. Seeing none, he asked for a motion.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final
approval of the Ordinance (page 17) making a supplemental appropriation for the fiscal year beginning
May 1, 2017 and ending April 30, 2018.
Alderman Morris made a motion to waive first reading and grant final approval of the Ordinance making a
supplemental appropriation for the fiscal year beginning May 1, 2017 and ending April 30, 2018, seconded
by Alderman Moreno. The following voted “Aye”: Aldermen Morris, Newman, Rummel, Tack, Moreno and
Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried.
2. Approval of Revisions to City’s Pension Funding Policy
Finance Committee Chairman Jed Morris reported that this item was also reviewed at the Finance
Committee, and will be back multiple times as the pension forecast changes. He asked the City Council if
there were any additional questions. Mayor Lansing asked if there was anyone from the public who would
like to comment. Seeing none, he asked for a motion.
COUNCIL ACTION: Approval of revisions to the City’s Pension Funding Policy
Alderman Newman made a motion granting approval of revisions to the City’s Pension Funding Policy,
seconded by Alderman Rummel. The following voted “Aye”: Aldermen Morris, Newman, Rummel, Tack,
Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the April 2, 2018 City Council meeting Minutes
2. Approval to Renew Agreement for Financial and Land Parcel Management System Software
Maintenance and Licensing for FY2019
3. Approval of a Resolution Reallocating 2018 Volume Cap to the Village of Buffalo Grove,
Illinois
4. Approval of Contract with Linebarger Goggan Blair & Sampson, LLP for Collection Services
5. Approval of Contract for Annual Mowing Services Contract in the Parks FY2019 Budget
6. Award of contract for The City of Lake Forest to join the MPI Tree and Stump Removal
Services for FY2019.
30
Proceedings of the Monday, April 16, 2018
Regular City Council Meeting-
7. Approval of Forest Park Grounds Maintenance Services Contract for FY2019
8. Award the Recreation Center Replacement Window Procurement bid for 31 window units to
TDS Door Company in the amount of $58,712.45
9. Award of the Lake Forest Share of the Joint 2018 Annual Pavement Patching Program
Contract.
10. Award of the Lake Forest Share of the Joint 2018 Annual Street Resurfacing Program Peter
Baker & Sons in the amount of $913,341.14 to include Authorization to expend the
remaining $86,658.86 for the resurfacing of additional Streets.
COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately.
The City Council had discussion on items # 7 and # 4. After discussion, Mayor Lansing asked members of the
Council if they would like to remove any item or take any other item separately. Seeing none, Mayor
Lansing asked for a motion to approve the ten (10) Omnibus items as presented.
Alderman Tack made a motion to approve the ten (10) Omnibus items as presented, seconded by Alderman
Newman. The following voted “Aye”: Aldermen Morris, Newman, Rummel, Tack, Moreno and Buschmann.
The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
Mayor Lansing stated there will be no further business following executive session, he then asked for a
motion to adjourn into executive session.
EXECUTIVE SESSION
1. EXECUTIVE SESSION pursuant to 5ILCS 120/2, (21), The City Council will be discussing, annual
review of the minutes mandated by Section 2.06 of the Open Meetings Act and 5ILCS 120/2
(c), (6), The City Council will be discussing the disposition of property and the consideration
for the sale or lease of property owned by the Public Body.
Adjournment into Executive Session 7:20pm
Alderman Tack made a motion to adjourn into executive session pursuant to 5ILCS 120/2, (21), The City
Council will be discussing, annual review of the minutes mandated by Section 2.06 of the Open Meetings Act
and 5ILCS 120/2 (c), (6), The City Council will be discussing the disposition of property and the consideration
31
Proceedings of the Monday, April 16, 2018
Regular City Council Meeting-
for the sale or lease of property owned by the Public Body, seconded by Alderman Newman. The following
voted “Aye”: Aldermen Morris, Newman, Rummel, Tack, Moreno and Buschmann. The following voted
“Nay”: None. 6- Ayes, 0 Nays, motion carried.
RECONVENE INTO REGULAR SESSION 7:40pm
ADJOURNMENT
There being no further business Mayor Lansing asked for a motion. Alderman Tack made a motion to
adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 7:41p.m.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
32
655 Rockland Road • Suite 20I • Lake Bluff. IL 60044• wrightbenefit.com• 847.996.6900 Ph • 847.235.2758 fax
Scope of Services for The City of Lake Forest
May 1, 2018 to April 30, 2019
The following summary of services will update our fee and service agreement for The City of Lake
Forest effective May 1, 2018. The fees and commissions are updated to reflect estimated
commissions for 2018 (May, 2018 to April, 2019).
We are prepared to provide our integrated services as outlined in the Service Agreement for these
areas of the clients benefit and risk management programs:
1. Group Life Plans, Medical and Dental Plans
2. Personal Health Care Benefit Advisory Services
3. Voluntary Benefit Programs
4. Disability/Paid Time Off Programs
5. Executive Benefit Plans
6. Business Life and Annuity applications
7. Defined Contribution Retirement Plans
8. Management/Council Advisory Committees
9. Benefit Committee
10. Legislative consulting
11. Labor negotiation assistance
12. Risk Management Program Consulting
Our services are delivered to meet your needs as required by your organization. Our services will
be based on the following approach, which can be modified as needed:
1. Review and update Operating Plans for our engagement
2. Meet with key management staff regularly to address needs and decision parameters
related to strategy
3. Review and recommend strategies to comply with applicable benefit requirements,
including long term forecasting
4. Provide annual review and report on benefit plans under management
5. Maintain schedule of working meetings with staff members to support plans
6. Develop and present plan reviews at committee meetings
7. Develop and communicate renewal summaries, Request for Proposal outcomes, bid
analyses and results of other work, as needed
8. Present results of research, studies and project work as needed
9. Provide compliance support services for Regulatory reform, including outsourcing as
needed
We will perform these services on a coordinated and efficient schedule, which anticipates the needs
of your business. We will continually revise our plans as needed to meet your changing needs.
33
655 Rockland Road • Suite 20I • Lake Bluff. IL 60044• wrightbenefit.com• 847.996.6900 Ph • 847.235.2758 fax
Compensation for Services
We base our fees on the estimated work involved in your engagement with us, and include
commissions and/or service allowances authorized by the Client. We do not accept any other
compensation that is not authorized by a client.
Our services are based on the following fee arrangement:
1. Total Fees, Special Projects and Commissions Estimate: $ 108,679
2. Commissions from Insurance Contracts 10% Life Insurance
$5,000 per month Stop Loss
10% Transplant
$1.50 per employee Asset Health
7.5%/4% Retiree Medical
• Asset Health Wellness Total $ 3,996
• Benistar Retiree Insurance Total $ 4,350
• Total Life Commission $ 7,452
• Total Stop Loss Commission $ 60,000
• Total Transplant Commission $ 2,881
Total Estimated Commissions (Included in Premiums) $ 78,679
3. Net Annual Group Benefit Consulting Fee $ 22,500
4. Project Fees for Legislative, IRMA Risk Program $ 7,500
Our firm does not accept special payments, commission overrides, or other special compensation
related to insurance and consulting agreements. All fees paid to us out of client payments, are
disclosed annually and taken into consideration in setting our compensation. Wright Benefit
Strategies does not receive any special payments related to the City of Lake Forest benefit or risk
management programs.
34
655 Rockland Road • Suite 20I • Lake Bluff. IL 60044• wrightbenefit.com• 847.996.6900 Ph • 847.235.2758 fax
Time Period of Services and Agreement Effective May 1, 2018
Our services are to be performed on an annual basis effective the date acceptance of fee agreement.
Effective May, 2018, and thereafter, this agreement shall be automatically extended for successive
one (1) year periods unless modified or cancelled for any reason with ninety days’ notice to either
party. Our services may be cancelled for any reason with ninety days’ notice to either party.
Should the scope of services change for any reason, the client and Wright Benefit Strategies agree
to modify the scope, fees, and duration of the agreement as needed.
Payment in the event of cancellation: The client and Wright Benefit Strategies understand that the
fee agreement is based on annual fees. In the event of termination, the client agrees pay any
outstanding portion of the annual fee, plus a portion of fees not currently due to cover costs for
services performed through the termination date. In no event will this amount exceed the annual
fee amount.
In the absence of a newly executed fee agreement, this agreement will continue unless modified
by mutual consent.
Proposal Acceptance
4/25/18
The City of Lake Forest
Authorized Signature
Date Wright Benefit Strategies
Authorized Signature
Date
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{00016578 3} 1
THE CITY OF LAKE FOREST
ORDINANCE NO. 18-_____
AN ORDINANCE AMENDING THE LAKE FOREST
CITY CODE RELATING TO PURCHASING
WHEREAS, The City of Lake Forest (the “City”) is a home rule, special charter
municipality existing in accordance with the Illinois Constitution of 1970; and
WHEREAS, the City Council has determined that it is in the best interests of the
City and its residents to update and clarify the provisions related to the authority to
approve other purchases and contracts;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings
of the City Council and are hereby incorporated into and made a part of this Ordinance.
SECTION TWO: Amendment to Sections 38.37 of the City Code. Section 38.37
entitled “Authority to Approve Other Purchases and Contracts,” of the City Code are
hereby amended as set forth in Exhibit A to this Ordinance, which Exhibit A is attached to
and made a part of this Ordinance.
SECTION THREE: Effective Date. This Ordinance shall be in full force and effect
upon its passage, approval, and publication in pamphlet form in the manner provided by
law.
Passed this ____ day of _________________________, 2018.
AYES:
NAYS:
91
{00016578 3} 2
ABSENT:
ABSTAIN:
Approved this __ day of _________________________, 2018.
_____________________________
Mayor
ATTEST:
_______________________________
City Clerk
92
{00016578 3} 3
EXHIBIT A
§ 38.37 AUTHORITY TO APPROVE OTHER PURCHASES AND CONTRACTS.
For any purchase or contract not otherwise authorized for approval by the City
Manager pursuant to §§ 38.30 through 38.37, such purchases and contracts shall be
approved in one of the following manners.
(A) Except as provided in division (B) below, for contracts with vendors or other
providers delivering services on an unspecified but ongoing basis in annual amounts
anticipated to be more than $20,000, such contracts or similar authorizations shall be
presented to the City Council for consideration as part of the review and approval of the
city’s annual budget.
(B) For contracts relating to insurance-related services from vendors or other
providers delivering services on an unspecified but ongoing basis in annual amounts
anticipated to be more than $20,000 but whose costs for services are established on a
calendar year basis, such contracts or similar authorizations shall be presented to the
City Council for consideration prior to the beginning of the calendar year for which
services are to be provided.
(C) For contracts relating to services of a regular but routine nature for which savings
might be attained through multi-year arrangements in which the annualized amount of
the contract is expected to exceed $20,000, such contracts or similar authorizations
shall be competitively bid and presented to the City Council for consideration and
approval as directed by the City Council.
(D) For contracts with vendors or other providers:
(1) Delivering supplies or parts on an as-needed basis in individual amounts under
$20,000 but in annual amounts anticipated to be more than $20,000 shall be reported
to the Finance Committee Chairman for his/her approval; or
(2) Delivering instructional services as part of fee-based recreational programs
such contracts or similar authorizations may be approved by the City Manager;
provided that: (a) the total amount approved for such contracts or other authorizations
by the City Manager do not exceed the amounts set forth in the city’s annual budget;
and (b) the budgeted amount for such contracts or similar authorizations does not
exceed $75,000.
(E) For all other contracts, by presentation to, and approval or ratification by, the City
Council as a specific matter for consideration.
(Ord. 2011-20, passed 9-19-2011; Ord. 2016-02, passed 1-19-2016)
93
Second Session
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, May 7, 2018, Immediately Following the First Session
City Hall Council Chambers
CALL FOR ORGANIZATION OF THE 2018-2019 LAKE FOREST CITY COUNCIL
CITY CLERK MARGARET BOYER ADMINISTERS THE OATH OF OFFICE TO:
First Ward Alderman-Elect - - Prudence R. Beidler
Second Ward Alderman-Elect - - Timothy P. Newman
Third Ward Alderman-Elect - - James S. Preschlack
Fourth Ward Alderman-Elect - - Michelle Moreno
CALL TO ORDER AND ROLL CALL
Honorable Mayor, Robert Lansing
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
ELECTION AND APPOINTMENT OF CITY OFFICERS
1.ELECTION BY THE CITY COUNCIL AND APPOINTMENTS BY THE MAYOR AS REQUIRED BY
CHARTER AND CITY CODE
City Treasurer Elizabeth A. Holleb
City Supervisor Robert R. Kiely, Jr.
City Marshal & Collector Karl Walldorf
City Clerk Margaret Boyer
City Surveyor and Engineer Gewalt Hamilton Associates
COUNCIL ACTION: Approve the Mayors Appointments
1.COMMENTS BY MAYOR
A. RESOLUTION OF APPRECIATION FOR WARD 1 ALDERMAN STANFORD TACK
A copy of the Resolution can be found on page 10.
COUNCIL ACTION: Approve the Resolution
1
Monday, May 7, 2018 Second Session City Council Agenda
B. 2018-2019 Board and Commission Appointments/Reappointments
AUDIT
NAME OF MEMBER APPOINT/REAPPOINT WARD
Tighe Magnuson Appoint 2
Dean Steiber Reappoint 4
William Smith Reappoint 1
Bill McFadden Reappoint 3
Vince Sparrow Appoint as Chair 3
BUILDING REVIEW BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Fred Moyer Reappoint 1
Richard Walther Appoint 4
CEMETERY
NAME OF MEMBER APPOINT/REAPPOINT WARD
John Dick Reappoint 1
Dr. Dan Kelly Reappoint 1
ELAWA FARM COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Diane FitzSimons Reappoint LB
Alex Hodges Appoint 4
Barry Hollingsworth Appoint as Chair 2
GORTON
NAME OF MEMBER APPOINT/REAPPOINT WARD
Nick Bothfield Appoint 3
Joe Waldeck Appoint 1
Karen Rode Reappoint 4
HISTORIC PRESERVATION COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Bill Redfield Reappoint 3
Wells Wheeler Reappoint 3
Elizabeth Sperry Reappoint 2
Bruce Grieve Reappoint as Chair 3
HOUSING TRUST FUND
NAME OF MEMBER APPOINT/REAPPOINT WARD
Chris Baker Reappoint 1
2
Monday, May 7, 2018 Second Session City Council Agenda
LEGAL COMMITTEE
NAME OF MEMBER APPOINT/REAPPOINT WARD
Tim Franzen Reappoint 1
Anthony Mancini Reappoint 4
Jason Maxwell Reappoint 1
LIBRARY
NAME OF MEMBER APPOINT/REAPPOINT WARD
Carrie Travers Reappoint 2
Wendy Darling Reappoint 1
David Rose Reappoint 4
PARKS & RECREATION BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Steve Reimer Reappoint 4
Paul Best Reappoint 2
Nancy Duffy Appoint 2
Richard Adams Appoint 3
William Zordani (Student on Board) Appoint N/A
PUBLIC SERVICE AWARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Tom Swarthout Reappoint N/A
Madeline Dugan Appoint as Chair N/A
Debra Saran Appoint N/A
Catherine Waldeck Appoint N/A
SENIOR RESOURCES COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Sally Kelly Reappoint 2
Mark Dillon Reappoint 1
Carol Champ Appoint 1
Gale Strenger Wayne Appoint 3
ZONING BOARD OF APPEALS
NAME OF MEMBER APPOINT/REAPPOINT WARD
Mark Pasquesi Reappoint 4
Mike Sieman Reappoint 3
Kevin Lewis Reappoint 3
Nancy Novit Reappoint 1
Louis Pickus Reappoint as Chair 2
3
Monday, May 7, 2018 Second Session City Council Agenda
A copy of Volunteer Profile sheets for new appointments begins on page 11.
COUNCIL ACTION: Approve the Mayors Appointments and Reappointments
C. Announcement of City Council Committee Appointments.
A copy of the appointments can be found on page 18.
COUNCIL ACTION: For information only
D. Lake Forest Day Proclamation
A copy of the Proclamation can be found on page 19.
COUNCIL ACTION: Approval of the Mayors Proclamation
2.COMMENTS BY CITY MANAGER
A. GO Lake Forest
-Jason Busdeker, Facility Manager
3.COMMENTS BY COUNCIL MEMBERS
4.OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
5.ITEMS FOR OMNIBUS VOTE CONSIDERATION
1.Approval of a Schedule of Regular Meetings of the Lake Forest City Council for the
Fiscal Year 2019
A copy of the schedule can be found beginning on page 20.
COUNCIL ACTION: Approval of a Schedule of Regular Meetings of the Lake Forest City
Council for the Fiscal Year 2019
2.Approval of a Resolution of Appreciation for Retiring Members of Boards and
Commissions
BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER(S)
AUDIT Andrew Logan
BUILDING REVIEW BOARD Peter Dunne
GORTON Sarah Lamphere
PARKS & RECREATION BOARD Paul “Skoo” Walker
4
Monday, May 7, 2018 Second Session City Council Agenda
PUBLIC SERVICE AWARD Jim Cowhey and Scott Helton
SENIOR RESOURCES COMMISSION James Blanda and Kathy Ottensmeyer
A copy of the Resolution can be found on page 21.
COUNCIL ACTION: Approval of a Resolution of Appreciation for Retiring Members of Boards
and Commissions
3.Approval of A Proclamation Marking May as National Historic Preservation Month.
A copy of the Proclamation can be found beginning on page 29.
COUNCIL ACTION: Approve the Proclamation.
4.Approval of Awarding a Contract with Brandstorm For Community Marketing Plan
Continuation in FY19
STAFF CONTACT: Susan Banks, Communication Director (847-810-3672)
PURPOSE AND ACTION REQUESTED: Staff requests approval of a one-year agreement with
Brandstorm.
BACKGROUND/DISCUSSION: Since the Marketing Plan launched in December of 2016, the
Marketing Team, led by Alderman Prue Beidler and with the assistance of Phil Gayter and
Brandstorm, has created and developed the following deliverables:
•The “Welcome Home” theme and logo
•6 films
•12 print ads
•Online Marketing Brochure
•Corporate, Retailer, Realtor and Community Education and Advocacy
•A “Community Spirit Movement” launched by the marketing plan
•An online community-wide calendar on the City’s website, available at no cost to all
Lake Forest non-profit organizations
•Press coverage
•Approx. 80,000 measurable social media reaches (June-October 2017)
•An increase of 46.5% in Lake Forest home sales from June-October (June-October
2017) per Real Estate Transfer Tax
•An increase of 46.9% in the number of houses sold from January-March 2017 (Midwest
Real Estate Data – March 18, 2018)
The “Welcome Home” campaign officially launched with City Council approval in December
of 2016. To date, much work has been done with impressive and measurable results. The
original goals set forth in the mission were to promote the City and its assets to attract new
residents, young families, students, businesses, visitors, shoppers and diners; and to encourage
residents and business owners/employers to advocate for Lake Forest. The Marketing Team,
of which Phil Gayter of Brandstorm is an integral part, feels strongly that these goals are well
on their way to being met.
5
Monday, May 7, 2018 Second Session City Council Agenda
“Welcome Home” marketing strategy for 2018-2019 includes strong social media push,
community event co-sponsorship with other City-sponsored events and community
organizations, as well as continuing marketing tools development.
BUDGET/FISCAL IMPACT: On April 11, 2018, Staff received the following quote from
Brandstorm:
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
OCM - City Council
$35,000 $24,000 Y
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific waiver requested: Administrative Directive 3-5, Section 9.0K –
Existing Relationship.
COUNCIL ACTION: If determined to be appropriate, award a one-year contract for
professional services to Brandstorm in an amount not to exceed $24,000 to continue providing
marketing consultation services for the City of Lake Forest Marketing Plan.
5.Request City Council Approval to Waive the Bid Process and Award a Contract for the
architectural plans for the registration & fitness offices relocation project at the Lake
Forest Recreation Department.
STAFF CONTACT: Joe Mobile, Superintendent of Recreation (810-3941)
PURPOSE AND ACTION REQUESTED: Staff is recommending City Council authorization to waive
the bid process and award a contract for architectural plans for the registration & fitness
offices relocation project at the Recreation Department to Lake Forest Landmark
Development Company. Lake Forest Landmark Development Company is the architect of
record for the project based on low quote for the original redesign of the registration area in
its original location. Since the inception, Staff has changed the scope of the project to
include relocation of two registration desks, providing operational efficiencies and safety
measures for the southern portion of the complex. The new scope will provide additional staff
offices where the old registration area was located, add a gathering area for youth residents,
giving them a place to gather and work as desired, and move and enlarge our conference
room, providing opportunities for additional revenue should an outside organization wish to
utilize the room. If approved by City Council, the project will move forward with the plans and
Staff will devise a schedule for buildout in the spring or summer of 2019.
BACKGROUND/DISCUSSION: In 2016, Staff began the process of the registration office
redesign project. At that time, the goal of the project was to redesign the main registration
office at the Recreation Department making it more user friendly and incorporating ADA
standards into the design. Staff solicited open market quotes from several companies and
Lake Forest Landmark Development Company was chosen based on the low quoted price of
$4,655.00 for plans for the project.
6
Monday, May 7, 2018 Second Session City Council Agenda
During initial meetings with staff from Lake Forest Landmark Development Company, the
desired outcomes for the redesign project were discussed and goals were established.
However, the project was delayed into 2017 due to prior commitments on other projects by
Lake Forest Landmark Development Company.
During this delay, Staff began the budgeting process for FY2019. While preparing the
Department’s budgets, Staff was faced with cutting expenses and were brainstorming ideas
for operational efficiencies. During discussions, an idea to change the scope of the redesign
project to a bigger office relocation project surfaced. After investigation by staff, combining
both the main registration office and the fitness center registration desk into one welcoming
area better met the criteria of both operational and financial efficiencies moving forward.
Staff and Lake Forest Landmark Development Company re-engaged the process and
discussions began for the new project scope and the project became what it is today.
During that time, work progressed and grew into a larger project including the office
relocation, adding staff offices where the old registration area was located, adding a
gathering area for our youth residents, and moving and enlarging the conference room to a
more usable space. As discussions progressed staff was excited with the possibilities and
continued to work with Lake Forest Landmark Development Company on the project and
asked for a quote for developing plans.
A quote for the plans was submitted by Lake Forest Landmark Development Company on
March 1, 2018. The amount for the four areas was quoted at $19,299.14 which when
combined with the earlier amount of $4,655.00, totaled a sum exceeding the $20,000
threshold. Staff is seeking City Council approval to waive the bid process and award the
contract to Lake Forest Landmark Development Company, the architect on record for the
project, to provide the consistency in planning and design for the project moving forward
based on the previous work completed.
BUDGET/FISCAL IMPACT: Lake Forest Landmark Development Company’s proposal to provide
detailed construction plans for the office relocation project is $19,299.14. The funds were
budgeted in FY2018 for the project plans and will be requested for rollover to FY2019. The
plans will be phased for construction based on the four components of the designs and the
office relocation phase will begin in 2019. If approved Staff will meet with members of our
Building Maintenance team and craft a budget for the build phase of the office relocation
portion included in the FY2019 Department budgets.
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Special Recreation Fund $9,000.00* $9,000.00 N*
Recreation Operating Budget $12,000.00* $10,299.14 N*
*Amounts were included in the FY2018 Budget and will be requested for rollover to FY2019
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific waiver requested: Administrative Directive 3-5, Section 9.0A –
specially authorized waiver (2/3 vote).
7
Monday, May 7, 2018 Second Session City Council Agenda
COUNCIL ACTION: City Council waive the competitive bid process and award the contract
for architectural plans for the registration & fitness offices relocation project at the Lake Forest
Recreation Department, to Lake Forest Landmark Development Company in the amount of
$19,299.14.
6.Authorization for the City Manager to enter into an Agreement with William Schelhas
Media Services, LLC In an Amount not to exceed $30,550 for Professional Services
Related to the Operation of the City’s Public, Educational and Government Access
Cable Services.
STAFF CONTACT: Mike Strong, Assistant to the City Manager (847-810-3680)
PURPOSE AND ACTION REQUESTED: City staff is requesting that the City Council authorize the
City Manager to enter into an agreement (“Contract”) with William Schelhas Media Services,
LLC (“Contractor”) in an amount not to exceed $30,550 to provide public, educational and
governmental (“PEG”) cable access television support services. The agreement is for a term
of one-year, and serves as a renewal for the existing agreement with the Contractor.
BACKGROUND/DISCUSSION: In FY2018, the City underwent a restructuring of Lake Forest
Television (“LFTV”) which resulted in the elimination of two (2) full-time equivalent positions. A
Contract with the Contractor was approved on May 1, 2017, to support the ongoing
maintenance of the City’s PEG cable channels, and provide video broadcast services for the
City Council and Plan Commission meetings.
The proposed Contract, requires that the Contractor continue to both support the PEG
channel, as well as, broadcast and record these public meetings. Based on the terms of the
Contract, and rate sheet provided by the Contractor, additional office hours will be available
for video editing, and miscellaneous projects to support LFTV operations. Importantly, support
for special events, photography, or other department-specific initiatives, such as audio-visual
support or projects are not covered by this Contract.
A copy of the Contract, along with a revised rate card for FY2019, can be found beginning
on page 30.
BUDGET/FISCAL IMPACT: On April 17, 2018, Staff received a revised rate sheet for contractual
services and is requesting budget authorization in an amount not to exceed $30,550 based
on a conservative estimate of hours needed for FY2019.
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
OCM - Cable TV
$30,550 $30,550 Y
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific waiver requested: Administrative Directive 3-5, Section 9.0K –
Existing Relationship
COUNCIL ACTION: If determined to be appropriate by City Council, Authorization for the City
Manager to enter into an Agreement with William Schelhas Media Services, LLC In an Amount
8
Monday, May 7, 2018 Second Session City Council Agenda
not to exceed $30,550 for Professional Services Related to the Operation of the City’s
Public, Educational and Government Access Cable Services.
COUNCIL ACTION: Approval of the six (6) Omnibus items as presented
6.ORDINANCES
7.NEW BUSINESS
8.ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
9.ADJOURNMENT
Office of the City Manager May 2, 2018
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the
City to make reasonable accommodations for those persons.
9
^°!L.A.^y NAtmAeET ^
SCIEIITIA<AMO^
^-
%.®'
^
RESOLUTION OF APPRECIATION
STANFORD "RANDY"TACK
THIRD WARD ALDERMAN
May 2012 to May 2018
WHEREAS, during his term of office, he served as a member of the City Council and Finance Committee,
served as Chairman of the Public Works Committee; served on the Property and Public Lands Committee,
was liaison to the Parks and Recreation Department and CROYA;
WHEREAS, as Public Works Chairman, Randy Tack steadily dealt with many important issues, including
the "Sprinkler Free Mondays" program, stormwater management and flooding, the City's historic gas lights,
beach access road and ravine erosion; and
WHEREAS, Randy Tack served on the Fire Vision 2020 Committee, where a comprehensive assessment
and appraisal of the city's fire suppression and emergency medical services was undertaken with the goal
of developing a sustainable and innovative framework for providing service levels that commensurate with
resident expectations; and
WHEREAS, during the time he spent on the Fire Vision 2020 Committee, he was instrumental in analyzing
the City's public safety pension funding obligations; and
WHEREAS, in an effort to enhance residents' enjoyment of the beautiful lakefront during summer evening
hours, advocated for the service of adult beverages at Lake Forest Beach; and
WHEREAS, no matter the subject, Randy Tack always chose his words carefully, expressed his viewpoints
wisely, and often offered a unique and innovative perspective which had yet not been considered by
others; and
WHEREAS, he has devoted much valuable time and personal attention to the work of these committees
and the duties of the City Council and, on behalf of. the citizens of Lake Forest, continually met his
responsibilities with purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable time and
service contributed to the preservation and improvement of the quality of life in our community;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest, Illinois, hereby
expresses the profound gratitude of the citizens of Lake Forest to Stanford "Randy" Tack for the loyal
and faithful public service he has given by means of this resolution, which shall be spread upon the
permanent records of the City Council.
Adopted by the City Council of
The City of Lake Forest this
Seventh Day of May, 2018.
Mayor 10
4/4/2018 Volunteer List | Lake Forest Caucus | Tighe Magnuson
Contact Info
First Name:
Last Name:
E-mail:
Title:
Tighe
Magnuson
magtighe2324@gmaiLcom
Retired
Organization:
Address:
Address Line 2:
619 Timber
City:
State:
Zip
Mobile Phone:
Lake Forest
IL
60045
(847)530-4608
Home Phone:
Notes:
(847)295-6927
Ward 2
Resident Data/Stats
Ward:
Precinct:
Ward 2
W. Deerfield
Yes
Yes
1986
US Citizen:
Registered Voter:
Lake Forest Resident since(YYYY):
Business Name: N/A Retired (formerly Wrigley
Company)
Type of Business: Confections-Gum, Mints, etc.
Business Phone:
Position: supply chain finance (total tenure 31+ yrs.)
Date of Birth (Optional):
Education: Denison University 74 BA History
Northwestern Kellogg Graduate School of
Management 76 NBA Finance/Accounting
CPA 79
Spouse's Name:
Children's Birth Years:
Margaret
1985,1987,1990
Interest in Community Positions
Mayor:
Alderman:
#67 School Board:
#115 School Board:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Caucus Committee:
Audit Committee:
Board of Fire & Police Commissioners:
Building Review Board (BRB):
Cemetery Commission:
Committee Representing Our Young Adults (CROYA):
Construction Codes Commission;
Elawa Farm Commission:
Fireman's Pension Fund - Board of Trustees:
Gorton Community Center Board of Directors:
Historic Preservation Commission:
Legal Committee:
Library Board:
No Interest at this time
I am currently applying/ Consider me for this position in the future
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Park & Recreation Board:
Planning Commission Labels:
Police Pension Fund - Board of Trustees:
Senior Resources Commission:
Zoning Board of Appeals (ZBA):
Other Positions:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Knowledgeable operations finance personCapitat budgeting and project evaluation
Other Considerations
Please list any regular commitments or travel that would interfere with your attendance at scheduled
meetings:
Quarterly meetings for National Louis University (trustee)
Please list any current or previous community service activites, interests, directorships, etc. - public or
private. For each activity please indicate years served and positions held:
Denison University Career Counselor
National Louis University Board of Trustees (since 2010)-Member of Exec, Finance and Audit (Chair)
Committees
Advisory Board Member of a Start Up Food Product
Lake Forest Caucus 2nd Ward (2014-2017, Ward Chair 2 years)
Lake Forest Lake Bluff Parks & Rec Task Force (late 2013-mid 2015)-co-chair of team from both
communities to provide recommendations on improvements and synergies of the two programs for the
communities
Please list other activities, specialized skills, knowledge, or professional experience that would contribute
to your effectiveness in the position(s) for which you are applying or expressing possible future interest:
Knowledgeable operations finance person
Capital budgeting and project evaluation
References (Optional):
Please state briefly why you are volunteering to serve The City of Lake Forest:
As I am retired, I have the time and I believe it is important to be involved in the community and serve
as needed.
Please list any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you
become a candidate or appointee.:
N/A
https://www.lakeforestoaucus.com/profile/list/user/4240/1/211
4/4/2018 Volunteer List | Lake Forest Caucus | William Smith
Contact Info
First Name:
Last Name:
E-mail:
Title:
Organization:
Address:
Address Line 2:
City:
State:
Zip:
Mobile Phone:
Home Phone:
William
Smith
smithwmp@gmaiLcom
Capital Partner
747 East Deerpath
Lake Forest
Illinois
60045
(312) 848-2141
(847) 234-8006
Notes:
Resident Data/Stats
Ward:Ward 1
Precinct:
US Citizen:
Registered Voter:
Lake Forest Resident since(YYYY):
Business Name:
Type of Business:
Business Phone:
Position:
Yes
Yes
1995
(312) 984-7588
Date of Birth (Optional):
Education: Cornell University B. A. English, 1974
University of Cincinnati J. D., 1977
Kiki K. SmithSpouse's Name:
Children's Birth Years:1984,1988,1990,1993
Interest in Community Positions
Mayor:
Alderman:
#67 School Board:
#115 School Board:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
I am currently applying / Consider me for this position in the future
I am currently applying / Consider me for this position in the future
No Interest at this time
I am currently applying / Consider me for this position in the future
No Interest at this time
Committee Representing Our Young Adults (CROYA): No Interest at this time
No Interest at this time
No Interest at this time
Caucus Committee:
Audit Committee:
Board of Fire & Police Commissioners:
Building Review Board (BRB):
Cemetery Commission:
Construction Codes Commission:
Elawa Farm Commission:
No Interest at this timeFireman's Pension Fund - Board of Trustees:
Gorton Community Center Board of Directors: No Interest at this time
I am currently applying/ Consider me for this position in the future
No Interest at this time
No Interest at this time
No Interest at this time
Historic Preservation Commission:
Legal Committee:
Library Board:
Park & Recreation Board:
Planning Commission Labels:
Police Pension Fund - Board of Trustees:
Senior Resources Commission:
I am currently applying/ Consider me for this position in the future
No Interest at this time
No Interest at this time
Zoning Board of Appeals (ZBA):
Other Positions:
I am currently applying / Consider me for this position in the future
Other Considerations
Please list any regular commitments or travel that would interfere with your attendance at scheduled
meetings:
Currently am embroiled in the Puerto Rico debt mediation, which is expected to occupy a considerable
amount of midweek travel Fall 2017 and Winter and Spring 2018.
Please list any current or previous community service activites, interests, directorships, etc. -- public or
private. For each activity please indicate years served and positions held:
Board, United Way of Lake ForesVLake Bluff 1998 - 2003
Please list other activities, specialized skills, knowledge, or professional experience that would contribute
to your effectiveness in the position(s) for which you are applying or expressing possible future interest:
While not necessarily relevant to Lake Forest, I have an extensive background in the issues involved in
restructuring and workout of distressed cities (Chicago, Chicago Public Schools, Detroit, Jefferson
County, Puerto Rico), as welt as municipal finance generally and troubled hospital finance.
References (Optional):
Please state briefly why you are volunteering to serve The City of Lake Forest:
After forty years of serving clients, it is time to give back a bit
Please list any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you
become a candidate or appointee.:
https://wv/w.lakeforestcaucus.com/profile/list/user/4476/1/112
4/4/2018 Volunteer List | Lake Forest Caucus | Richard Walther
Contact Info
First Name:
Last Name:
E-mail:
Title:
Richard
Walther
rwalther@wje.com
Principal
Organization:
Address:
Address Line 2:
City:
State:
Zip:
Mobile Phone:
Home Phone:
1296 Oak Knoll Drive
Lake Forest
Illinois
60045
(847) 306-0510
(847) 234-1962
Notes:
Resident Data/Stats
Ward:
Precinct:
Ward 4
US Citizen:
Registered Voter:
Lake Forest Resident since(YYYY):
Business Name:
Type of Business:
Business Phone:
Position:
Yes
Yes
2005
(847) 753-6549
Date of Birth (Optional):
Education: Bachelor of Science Civil Engineering
(Structural Engineering); 1986; Purdue University
Master of Science Civil Engineering (Structural
Engineering); 1989; Purdue University
Licensed Professional Engineer, Illinois
Licensed Structural Engineer, Illinois
Spouse's Name: Leanna Walther
Children's Birth Years: 199681999
Interest in Community Positions
Mayor:
Alderman:
#67 School Board:
#115 School Board:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Caucus Committee:
Audit Committee:
Board of Fire a Police Commissioners:
Building Review Board (BRB):
Cemetery Commission:
No Interest at this time
No Interest at this time
No Interest at this time
I am currently applying/ Consider me for this position in the future
No Interest at this time
Committee Representing Our Young Adults (CROYA): No Interest at this time
Construction Codes Commission:
Elawa Farm Commission:
Fireman's Pension Fund - Board of Trustees:
Gorton Community Center Board of Directors:
Historic Preservation Commission:
Legal Committee:
Library Board:
Park & Recreation Board:
Planning Commission Labels:
Police Pension Fund - Board of Trustees:
Senior Resources Commission:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Zoning Board of Appeals (ZBA):
Other Positions:
I am currently applying/ Consider me for this position in the future
Other Considerations
Please list any regular commitments or travel that would interfere with your attendance at scheduled
meetings:
Travel for work is minimal, and I do not expect it to interfere with my ability to attend board meetings.
Please list any current or previous community service activites, interests, directorships, etc. - public or
private. For each activity please indicate years served and positions held:
Boy Scouts of America; Troop 46 (First Presbyterian Church) 2009-2017; Assistant Scoutmaster (3 yrs);
Scoutmaster (6 yrs)
Boy Scouts of America; Pack 148 (Everett School) 2006-2011; Popcorn/Fundraising Chair (3 yrs);
Cubmaster (5 yrs)
Lake Forest Strategic Planning Retreat (2017); Participated in both the plenary session and focus group
meeting, serving on the Fiscal Stewardship Group.
Please list other activities, specialized skills, knowledge, or professional experience that would contribute
to your effectiveness in the position(s) for which you are applying or expressing possible future interest:
I am a licensed Professional Engineer and licensed Structural Engineer in the State of Illinois, and have
practiced in these fields continuously since 1989.1 joined Wiss, Janney, Elstner Associates, Inc. (WJE)
following graduation from Purdue University, and am currently a Principal with the firm. My 28-years of
professional experience has focused on solving problems in existing building and infrastructure
projects and problem avoidance in new construction. WJE specializes in the assessment, evaluation,
and repair of building and infrastructure projects. As such, we possess an intimate understanding of
performance issues that can compromise the service life of these facilities. I have investigated and
solved problems or contributed to problem avoidance in a wide variety of facilities, including single
family residences, high rise buildings, transportation structures, industrial complexes, professional
sports stadiums, and more.
I understand design and construction practices, and am competent in reading and evaluating plans
and code provisions. I have applied this knowledge to execute Do-it-Yourself projects in every home
https://www.lakeforestcaucus.com/profile/list/user/4587/1/213
4/4/2018 Volunteer List | Lake Forest Caucus | Joseph Waldeck
Contact Info Interest in Community Positions
First Name:
Last Name:
E-mail:
Title:
Joseph
Waldeck
Attorney at Law
Organization:
Address:
Address Line 2:
City:
State:
Zip:
Lake Forest
Illinois
60045
Mobile Phone:
Home Phone:
Notes:
Resident Data/Stats
Ward:
Precinct:
US Citizen:
Registered Voter:
Ward I
Yes
Yes
Lake Forest Resident since(YYYY):
Business Name:
Type of Business:
Business Phone:
Position:
2003
Date of Birth (Optional):
Education: School of St Mary's (1966), Loyota Academy
(1970), BA Marquette University (1974), Northern
Illinois University (Lewis University College of Law), J.D.
(1979).
Spouse's Name:
Children's Birth Years:
Catherine A. Waldeck
1982,1985,1990,1996
Mayor:
Alderman:
#67 School Board:
#115 School Board:
Caucus Committee:
Audit Committee:
Board of Fire & Police Commissioners:
Building Review Board (BRB):
Cemetery Commission:
Committee Representing Our Young Adults (CROYA):
Construction Codes Commission:
Elawa Farm Commission:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Fireman's Pension Fund - Board of Trustees:No Interest at this time
Gorton Community Center Board of Directors: I am currently applying/ Consider me for this position in the
future
Historic Preservation Commission:
Legal Committee:
Library Board:
Park & Recreation Board:
Planning Commission Labels:
Police Pension Fund - Board of Trustees:
Senior Resources Commission:
Zoning Board of Appeals (2BA):
Other Positions:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Other Considerations
Please list any regular commitments or travel that would interfere with your attendance at scheduled
meetings:
None
Please list any current or previous community service activites, interests, directorships, etc. - public or
private. For each activity please indicate years served and positions held:
Member Lake County Bar Association (Judicial Selection and Retention Committee, 2016-present);
Lake County Bar Foundation, Trustee, 2016-present; Illinois Judges Association, Illinois Judges
Foundation, A Safe Place (Board of Directors, 2005-2009,2nd Vice-President.2007-2008.
Please list other activities, specialized skills, knowledge, or professional experience that would contribute
to your effectiveness in the position(s) for which you are applying or expressing possible future interest:
References (Optional):
Please state briefly why you are volunteering to serve The City of Lake Forest:
The recent retirement of my Judicial Position (Associate Judge) from the Circuit Court of Lake County,
Illinois allows me the ability and time to devote to the community where I grew up and where I
proudly call home.
Please list any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you
become a candidate or appointee.:
None
https://www.lakeforestcaucus,com/profile/list/user/4507/1/114
4/4/2018 Volunteer List | Lake Forest Caucus | Richard Adams
Contact Info Interest in Community Positions
First Name:
Last Name:
E-mail:
Title:
Richard
Adams
richadamsl8@comcast.net
Mayor:
Alderman:
#67 School Board:
Midwest Sales Manger #115 School Board:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Organization:
Mobile Phone:
Home Phone:
Notes:
460 Exeter Place
Lake Forest
Illinois
60045
(847) 987-3055
(847)295-2335
Ward:
Precinct:
Resident Data/Stats
Ward3
US Citizen:Yes
Registered Voter:Yes
Lake Forest Resident since(YYYY): 1973-1991, then
again from 2007-present
Business Name:
Type of Business:
Business Phone:(847) 987-3055
Position:
Date of Birth (Optional):
Education:
Spouse's Name:
Bowdoin College, BA in Economics with
and Environmental Studies minor
Kristine
Children's Birth Years:1995,1998,2001
Caucus Committee:No Interest at this time
Audit Committee:
Board of Fire & Police Commissioners:
Building Review Board (BRB):
Cemetery Commission:
Committee Representing Our Young Adults (CROYA):
Construction Codes Commission:
Elawa Farm Commission:
Fireman's Pension Fund - Board of Trustees:
Gorton Community Center Board of Directors:
Historic Preservation Commission:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Legal Committee:
Library Board:
Park & Recreation Board:
Planning Commission Labels:
Police Pension Fund - Board of Trustees:
Senior Resources Commission:
Zoning Board of Appeals (ZBA):
Other Positions:
No Interest at this time
No Interest at this time
I am currently applying/ Consider me for this position in the future
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Other Considerations
Please list any regular commitments or travel that would interfere with your attendance at scheduled
meetings:
I do travel 8-10 days a month, particularly in the summer, however, with appropriate planning on my
part, most posted meeting dates should not be a problem.
Please list any current or previous community service activites, interests, directorships, etc. - public or
private. For each activity please indicate years served and positions held:
Volunteer at North Chicago Community Partners After School Program and Academic Lunch Bunch
from 2008-2017. Served on the LF Winter Club board from 2008-2011 as the Rinks Committee Chair. I
currently serve on the LFHS Booster Board (since 2016). Focus on Alumni Relations and many other
general projects.
Please list other activities, specialized skills, knowledge, or professional experience that would contribute
to your effectiveness in the position(s) for which you are applying or expressing possible future interest:
I have spent roughly 25 years of my life in Lake Forest. As a child, I was very active in many LF sports
programs and spent many many hours of time on all of the LF playing fields, etc. I also put my three
children through many of the same programs. My wife and I have been Open Lands members over the
past several years as weLL I have spent over 30 years in Sales andMarketing and feel tike I can bring
these skills to this position.
Reference? (Optional):
Please state briefly why you are volunteering to serve The City of Lake Forest:
As noted above, as a long time member of this community, I feel wilting and able to give my time and
efforts back to the city of LF.
Please list any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you
become a candidate or appointee.:
https://www.lakeforestcaucus.com/profile/list/user/4594/1/215
4/4/2018 Volunteer List | Lake Forest Caucus | Carol Champ
First Name:
Last Name:
E-mail:
Title:
Organization:
Address:
Address Line 2:
City:
State:
Zip:
Mobile Phone:
Home Phone:
Notes:
Contact Info
Carol
Champ
achamp@hotmaiLcom
1546 Willow Street
Lake Forest
IL
847-295-6523
initial appointment to Library 5/10
reappt 5/13
term limit 2016
Resident Data/Stats
Ward:
Precinct:
US Citizen:
Ward 1
251
Lake Forest Resident since(YYYY): 29
Business Name:
Type of Business:
Business Phone:
Position:
Date of Birth (Optional): S-Dec-40
Education:
Spouse's Name:
Skidmore College, BS
Saratoga Springs, NY
Alan
Children's Birth Years: 41 & 44
Interest in Community Positions
Mayor:
Alderman:
#67 School Board:
#115 School Board:
Caucus Committee:
Audit Committee:
Board of Fire & Police Commissioners:
Building Review Board (BRB):
Cemetery Commission:
Committee Representing Our Young Adults (CROYA):
Construction Codes Commission:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Etawa Farm Commission: I am currently applying/ Consider me for this position in the future
Fireman's Pension Fund - Board of Trustees:
Gorton Community Center Board of Directors:
Historic Preservation Commission:
No Interest at this time
No Interest at this time
No Interest at this time
Legal Committee: No Interest at this time
Library Board: I am currently applying / Consider me for this position in the future
Parka Recreation Board:
Planning Commission Labels:
Police Pension Fund - Board of Trustees:
Senior Resources Commission:
Zoning Board of Appeals (ZBA):
Other Positions: Worked for the US Government for 20 yrs in US, Europe (Germany) and Middle East
(Turkey) in jobs ranging from teacher, to graphics designer, to Protocol Chief for General Officers (Army)
Other Considerations
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Please list any regular commitments or travel that would interfere with your attendance at scheduled
meetings:
None
Please list any current or previous community service activites, interests, directorships, etc. - public or
Current President of the Friends of the LF Library (2 terms as President, current term ends in April
2010) Sorting/Pricing/Packing Cmte Chair for 10 years, Board member for 10 years
LF Preservation Foundation: VP, Programs; Secretary (each position for 2 years)
Please list other activities, specialized skills, knowledge, or professional experience that would contribute
to your effectiveness in the position(s) for which you are applying or expressing possible future interest:
Worked for the US Government for 20 yrs in US, Europe (Germany) and Middle East (Turkey) in jobs
ranging from teacher, to graphics designer, to Protocol Chief for General Officers (Army)
References (Optional):
Janet Gibson 827-615-8530
Please state briefly why you are volunteering to serve The City of Lake Forest:
After moving 28 times in my adult Ufe....my husband and I settled in LF....and never wanted to move
again...delightful city, beautiful architecture and landscape design, the library, excellent schools,
devoted public servants-and 30 miles from Chicago...a world-class city!
Please list any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you
become a candidate or appointee.:
None
https://www.lakeforestcaucus.com/profile/list/user/4096/1/116
4/4/2018 Volunteer List | Lake Forest Caucus | Gale Stronger Wayne
Contact Info
First Name:Gale
Last Name:
E-mail:
Title:
StrengerWayne
gswayne@comcast.net
Retired
Organization:
Address:
Address Line 2:
City:
340 N. Western Ave.
Lake Forest
IL
Mobile Phone:
Home Phone:
(847) 525-0079
(847) 234-3446
Notes:
Resident Data/Stats
Ward:
Precinct:
Ward3
245
US Citizen:
Registered Voter:
Yes
Yes
Lake Forest Resident since(YYYY): Born in LF; lived in
Lake Bluff 24 yrs,; returned to LF 2016
Business Name:
Type of Business:
Business Phone:
Position:
Date of Birth (Optional):
Education: BA, Nursing, Illinois Wesleyan University
Spouse's Name: RobertWayne
Children's Birth Years:
Interest in Community Positions
Mayor:
Alderman:
#67 School Board:
#115 School Board:
Caucus Committee:
Audit Committee:
Board of Fire & Police Commissioners:
Building Review Board (BRB):
Cemetery Commission:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
60045 Committee Representing Our Young Adults (CROYA):
Construction Codes Commission:
Etawa Farm Commission:
Fireman's Pension Fund - Board of Trustees:
Gorton Community Center Board of Directors:
Historic Preservation Commission:
No Interest at this time
No Interest at this time
Legal Committee:
Library Board:
Park & Recreation Board:
Planning Commission Labels:
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
No Interest at this time
Police Pension Fund - Board of Trustees:
Senior Resources Commission:
Zoning Board of Appeals (ZBA):
Other Positions:
No Interest at this time
I am currently applying / Consider me for this position in the future
No Interest at this time
Other Considerations
Please list any regular commitments or travel that would interfere with your attendance at scheduled
meetings:
Please list any current or previous community service activites, interests, directorships, etc. - public or
private. For each activity please indicate years served and positions held:
Currently:
Lake County Community Foundation (since 2015): Vice Chairman
Chairman, Grants Committee
Lake Forest/Lake Bluff Senior Citizens Foundation, Board Member (2017)
Firet Presbyterian Church of Lake Forest, Deacon
Please list other activities, specialized skills, knowledge, or professional experience that would contribute
to your effectiveness in the position(s) for which you are applying or expressing possible future interest:
Shields Township Supervisor, 2009-2013
References (Optional):
Steve Potsic, Chairman Senior Resources Commission
Jill Becker, Manager, Dickinson Hatl
Please state briefly why you are volunteering to serve The City of Lake Forest:
I'm a 5th generation Lake Forester whose family tegacy is public service (great grandfather,
grandfather, father, mother, uncte). This community has flourished under citizen volunteers and
leadership.
Specifically, I have always had a passion for elder care and senior resource access.
Please list any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you
become a candidate or appointee.:
None that I am aware of.
https://www.lakeforestcaucus.com/profile/list/user/4595/1/217
LAKE FOREST CITY COUNCIL
Committee and Liase Appointments
May 2018 - April 2019
Standing Committees Rob
Lansing
Prudence
Beidler
Ray
Buschmann
Michelle
Moreno
Jed
Morris
Tim
Newman
Jim Preschlack Jack
Reisenberg
Melanie
RummelWard1441233 2
Finance X X X Chair X X X X
Personnel, Comp & Admin Chair X X
Property & Public Lands X X Chair
Public Works Chair X X
Ad Hoc Committees
Golf Advisory X Chair
Marketing of LF Chair
City Council Liaisons
Audit Committee X
Business & Commerce X
Civic Beautification Committee Chair
Community Communications
Founders Council (LF College)X X
Governments: Federal, State & Local X
Legal Services X
LF Open Lands X
Parks & Recreation X
Planning & Preservation X
Public Safety X
Senior Services X
Shared Fire Services X
Youth Services X
Term Limit May of:2021 2020 2023 2020 2023 2022 2024 2019 2023
4/28/2018
18
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PROCLAMATION
WHEREAS, the McKinlock Post 264 of the American Legion has undertaken to provide appropriate
exercises and entertainment in celebration of LAKE FOREST DAY on WEDNESDAY, AUGUST 1, 2018 with
a view to bringing together the people of our City in the furtherance of civic interest and advancement
of community fellowship; and
WHEREAS, the McKinlock Post 264 of the American Legion honors Lake Forest residents, employees,
neighbors and friends by adopting the theme "Lake Forest American Legion Salutes Northwestern
Medicine Lake Forest Hospital, the Lake Forest-Lake Bluff Historical Society and Reading Power, Inc.'
THEREFORE, be it hereby proclaimed that said LAKE FOREST DAY celebration is declared to be a City Fair
and in pursuance thereof, and Tuesday, July 31, 2018, and Wednesday, August 1, 2018, shall be
observed as a holiday in The City of Lake Forest and our people are urged to forsake their ordinary
pursuits and gather in West Park in a spirit of comradeship and good will in support of the ideals of our
City.
Robert T.E. Lansing, Mayor
19
2019 City Council and Finance Committee Dates
r* = This date represents a change from the traditional dates, due to holiday or other conflicts
Meeting dates highlighted in blue represent Workshops
Meeting dates BOLDED represent Finance Committee meetings (FC)
**January 7,2019
**January 22,2019
February 4,2019
:ls*February 19,2019
March 4,2019
March 11,2019
March 18,2019
April 1,2019
April 15,2019
May6,2019
May 20,2019
June 3,2019
June 17,2019
July 1,2019
July 15,2019
August 5,2019
August 19,2019
**September3,2019
September 16,2019
October 7,2019
October21,2019
November4,2019
**NovemberU 2019
November 18,2019
December^ 2019
December 16,2019
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
COUNCIL CHAMBERS
COUNCIL CHAMBERS
COUNCIL CHAMBERS
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
COUNCIL CHAMBERS
COUNCIL CHAMBERS
COUNCIL CHAMBERS
COUNCIL CHAMBERS
COUNCIL CHAMBERS
COUNCIL CHAMBERS
MUNICIPAL SERVICES BUILDING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
NO MEETING
COUNCIL CHAMBERS
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
COUNCIL CHAMBERS
COUNCIL CHAMBERS
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
COUNCIL CHAMBERS
NO MEETING
6:30 Workshop Meeting
FC 6:30- CC to immediately follow
6:30 City Council
6:30 City Council
6:30 City Council
5:00 Operating Budget WS
6:30 City Council
6:30 City Council
FC 6:30- CC to immediately follow
6:30 City Council
6:30 City Council
6:30 City Council
6:30 City Council
6:30 Workshop Meeting
FC 6:30- CC to immediately follow
6:30 City Council
NO MEETING
6:30 City Council
6:30 Workshop Meeting
6:30 City Council
FC 6:30- CC to immediately follow
6:30 City Council
5:00 Capital Budget WS
6:30 City Council
6:30 City Council
NO MEETING
20
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RESOLUTION OF APPRECIATION
WHEREAS
ANDREW LOGAN
has served The City of Lake Forest as a member of the
AUDIT COMMITTEE
2012-2018
WHEREAS, he has devoted much valuable time and personal attention to the work of this
Board and, on behalf of the citizens of Lake Forest, continually met his responsibilities with
purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and service he contributed to the preservation and improvement of the quality of life in our
community by serving on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
////no/'s, hereby expresses the profound gratitude of the citizens of Lake Forest to Andrew for the
loyal and faithful public service he has given by means of this resolution, which shall be spread
upon the permanent records of the City Council.
To be adopted by the City Council of
The City of Lake Forest on the
7th day of May, 2018
Mayor
21
.
s<1.°!,".%.^ NAlURAeET ^
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RESOLUTION OF APPRECIATION
WHEREAS
PETER DUNNE
has se/vecf The City of Lake Forest as a member of the
BUILDING REVIEW BOARD
2016-2018
WHEREAS, he has devoted much valuable time and personal attention to the work of this
Board and, on behalf of the citizens of Lake Forest, continually met his responsibilities with
purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and service he contributed to the preservation and improvement of the quality of life in our
community by sen/ing on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
////no/s, hereby expresses the profound gratitude of the citizens of Lake Forest to Peter for the
loyal and faithful public service he has given by means of this resolution, which shall be spread
upon the permanent records of the City Council.
To be adopted by the City Council of
The City of Lake Forest on the
7th day of May, 2018
Mayor
22
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RESOLUTION OF APPRECIATION
WHEREAS
SARAH LAMPHERE
has served The City of Lake Forest as a member of the
GORTON COMMUNITY CENTER BOARD
2014-2018
WHEREAS, she has devoted much valuable time and personal attention to the work of this
commission and, on behalf of the citizens of Lake Forest, continually met her responsibilities
with purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and service she contributed to the preservation and improvement of the quality of life in our
community by serving on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to Sarah for the
loyal and faithful public service she has given by means of this resolution, which shall be spread
upon the permanent records of the City Council.
Adopted by the City Council of
The City of Lake Forest this
7th day of May, 2018
Mayor
23
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RESOLUTION OF APPRECIATION
WHEREAS
PAUL "SKOO" WALKER
has served The City of Lake Forest as a member of the
PARKS AND RECREATION BOARD
2012-2018
WHEREAS, he has devoted much valuable time and personal attention to the work of this
Board and, on behalf of the citizens of Lake Forest, continually met his responsibilities with
purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and service he contributed to the preservation and improvement of the quality of life in our
community by serving on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to Paul for the
loyal and faithful public service he has given by means of this resolution, which shall be spread
upon the permanent records of the City Council.
To be adopted by the City Council of
The City of Lake Forest on the
7th day of May, 2018
Mayor
24
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RESOLUTION OF APPRECIATION
WHEREAS
JIM COWHEY
has served The City of Lake Forest as a member of the
PUBLIC SERVICE AWARD COMMITTEE
2014-2018
AS CHAIRMAN
2014-2018
WHEREAS, he has devoted much valuable time and personal attention to the work of this
Board and, on behalf of the citizens of Lake Forest, continually met his responsibilities with
purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and sen/ice he contributed to the preservation and improvement of the quality of life in our
community by serving on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to Jim for the
loyal and faithful public semce he has given by means of this resolution, which shall be spread
upon the permanent records of the City Council.
To be adopted by the City Council of
The City of Lake Forest on the
7th day of May, 2018
Mayor
25
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RESOLUTION OF APPRECIATION
WHEREAS
SCOTT HELTON
has ser/ed The City of Lake Forest as a member of the
PUBLIC SERVICE AWARD COMMITTEE
2014-2018
WHEREAS, he has devoted much valuable time and personal attention to the work of this
Board and, on behalf of the citizens of Lake Forest, continually met his responsibilities with
purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and sen/ice he contributed to the preservation and improvement of the quality of life in our
community by serving on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to Scott for the
loyal and faithful public sen/ice he has given by means of this resolution, which shall be spread
upon the permanent records of the City Council.
To be adopted by the City Council of
The City of Lake Forest on the
7th day of May, 2018
Mayor
26
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RESOLUTION OF APPRECIATION
WHEREAS
JAMES BLANDA
has sen/ed The City of Lake Forest as a member of the
SENIOR RESOURCES COMMISSION
2014-2018
WHEREAS, he has devoted much valuable time and personal attention to the work of this
Board and, on behalf of the citizens of Lake Forest, continually met his responsibilities with
purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and service he contributed to the preservation and improvement of the quality of life in our
community by sen/ing on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to Jim for the
loyal and faithful public service he has given by means of this resolution, which shall be spread
upon the permanent records of the City Council.
To be adopted by the City Council of
The City of Lake Forest on the
7th day of May, 2018
Mayor
27
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RESOLUTION OF APPRECIATION
WHEREAS
KATHLEEN OTTENSMEYER
has sen/ed The City of Lake Forest as a member of the
SENIOR RESOURCES COMMISSION
2016-2018
WHEREAS, she has devoted much valuable time and personal attention to the work of this
Board and, on behalf of the citizens of Lake Forest, continually met her responsibilities with
purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and service he contributed to the preservation and improvement of the quality of life in our
community by serving on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to Kathy for the
loyal and faithful public sen/ice she has given by means of this resolution, which shall be spread
upon the permanent records of the City Council.
7'o be adopted by the City Council of
The City of Lake Forest on the
7th day of May, 2018
Mayor
28
PROCLAMATION OF
NATIONAL HISTORIC PRESERVATION MONTH
WHEREAS, since 1971, the National Trust for Historic Preservation has been celebrating a month- long observance of historic preservation, recognizing grassroots efforts across America to protect and preserve historic structures, places, and landscapes;
WHEREAS, The City of Lake Forest was one of the first communities in the Chicago region to take a progressive role in historic preservation initiatives, including:
• 1975, Ragdale led the way when it became a National Landmark.
• 1976, the area of the 1857 Plan of Lake Forest became the Lake Forest National Register Historic District.
• 1980, the Vine-Oakwood-Green Bay Road National Register Historic District was designated
• 1995, the Green Bay Road National Register Historic District was designated.
• 2013, the West Park National Register Historic District was designated. Since 1976, numerous individual properties have been designed as National Register Historic Properties. Today, well over 1,200 structures and open spaces in Lake Forest are recorded in the City’s inventory as being historically significant, and at least 35 areas and individual properties have received the City’s Landmark Designation.
WHEREAS, in the mid-1990’s, The City of Lake Forest officially recognized that its ability to safeguard its distinctive historic character and resources was being tested by development incompatible with the existing character of historic districts and homes, and therefore determined that public awareness of the importance of historic preservation was to be a high priority.
WHEREAS, in 1998 The City of Lake Forest, in response to this challenge, adopted a Comprehensive Plan that included strengthening its historic preservation efforts. The City Council:
• created a Historic Preservation Commission independent of the Building Review Board,
• attached a rider to all real estate transactions informing buyers of the importance of its ordinances and Comprehensive Plan in maintaining compatibility with community character, historic structures and streetscapes, and undertook revision of its zoning and demolition processes, including amending its Zoning Chapter Historic Preservation.
NOW, THEREFORE, BE IT RESOLVED THAT I, Robert Lansing, Mayor of Lake Forest, do proclaim May 2018 to be National Historic Preservation Month and call upon all residents to honor the importance of historic preservation throughout our community. We look forward to continued coordination with the Lake Forest Preservation Foundation as it works with our City officials and residents to protect and preserve the historic visual character of this remarkable city. ADOPTED THIS 7th DAY OF MAY, 2018 _______________________________________________________ Robert T.E. Lansing, Mayor
29
William A. Schelhas
{00015728 3} 1
INDEPENDENT CONTRACTOR AGREEMENT
This Independent Contractor Agreement (the "Agreement") is made and entered into
this ______ day of _________________, 20___ (the “Commencement Date”), by and
between The City of Lake Forest (the "City"), an Illinois local government in the County
of Lake, Illinois, and the undersigned Contractor, William A. Schelhas , d/b/a William
Schelhas Media Services, LLC. ("Contractor"), a sole-proprietor, and collectively known
as (the “Parties”). In consideration of the mutual covenants and promises contained in
this Agreement, the City and Contractor hereby agree as follows:
1. RETENTION OF CONTRACTOR. The City agrees to retain Contractor to
perform the services described on Exhibit A, attached hereto and made a part
hereof (the "Se rvices"). Contractor accepts such appointment and agrees to
provide the Services in a professional and appropriate manner on an
independent contractor basis. Within 60 days of retention the City Manager or
his/her designee and Contractor will confer to establish goals that shall be
completed during the term of this Agreement (the "Contract Objectives"). In
the event that the Parties are unable to establish mutually acceptable
Contract Objectives within such 60-day period (or such longer period as the
Parties may mutually agree in writing), then either Party may terminate this
Agreement upon thirty (30) days’ written notice. The Contractor shall
provide monthly updates to the City Manager or his/her designee relating to
the Services and Contract Objectives. This Agreement shall not create an
employment, partnership, agent, or joint venture relationship.
2. CONTRACTOR DUTIES.
(a) Contractor will personally provide and continue to provide the
Services during the term hereof. The City and Contractor agree that
Contractor retains the sole right to determine the manner and means by
which services will be performed for the City, pursuant to this Agreement.
Notwithstanding the foregoing, Contractor is expected, at all times, to act in a
professional manner while performing services for the City pursuant to this
Agreement, and the City retains the right to review and inspect the
Contractor's performance of the Services to ensure that Contractor is
providing the highest quality services to the City and its residents.
(b) The City may, for convenience and ease of identification, refer to
Contractor and/or William Schelhas as the City's "Cable TV Media
Coordinator." Notwithstanding such reference, the Contractor shall not be,
nor hold himself out as, an officer, official, or employee of the City. Nor shall
Contractor have actual or apparent authority to bind the City in any manner
whatsoever.
3. TERM. The term of this Agreement shall commence on the Commencement
Date, or a date agreed to between the Parties, and end April 30, 2019,
30
William A. Schelhas
{00015728 3} 2
provided, however, this Agreement may be terminated at any time by either
party upon ninety (90) days prior written notice.
4. COMPENSATION. Contractor will be compensated for the services
performed under this Agreement at rates for services set in Contractor
Proposal in Exhibit B, and will receive payment no more than twice per
month, only after submitting an invoice to the City for services rendered. The
City shall issue a 1099 or equivalent form as required by Federal and State
regulations, and Contractor shall be fully and solely responsible for all costs
and expenses incident to the services furnished to the City under this
Agreement.
As an independent contractor, Contractor shall not be entitled to overtime
premiums or to benefits of any kind, including without limitation, deferred
compensation, 457, pension contributions, health insurance, life insurance,
workers’ compensation benefits, and short-term or long-term disability
benefits offered by the City to its employees.
5. WORK SCHEDULE. Contractor shall devote as much time as may be
reasonably necessary to perform the Services in accordance with this
Agreement . Notwithstanding the foregoing, it is expected that Contractor will
at times be required to perform services during evenings and weekends in
order to meet the needs of the City and the identified goals. The C ontractor
shall attend various meetings as directed by the City Manager or his/her
designee.
6. CONFIDENTIAL INFORMATION. Contractor recognizes that certain
confidential knowledge or information (Confidential Information) might be
obtained by Contractor in the course of performing the Services hereunder
including, but not limited to, personal information concerning the City’s
residents. Contractor does hereby agree that all such Confidential
Information will be forever held confidential by Contractor, and not be
disclosed to any party whatsoever during the term hereof and at all times
thereafter. Upon termination of this Agreement, Contractor shall return to the
City all documents, notes, or other tangible property that contain Confidential
Information that is in the possession of Contractor.
7. INDEMNITY; INSURANCE.
a. Contractor agrees to indemnify and hold harmless the City, and its Mayor,
Aldermen, Appointed Officials, Employees, Agents, Representatives, and
Attorneys, in both their official and individual capacities (the
“Indemnitees”), from and against any and all liability, losses, payments,
expenses, and tax claims (including , without limitation, attorneys' fees and
costs, interest and penalties) incurred by or imposed against the City or its
Mayor, Aldermen, Appointed Officials, Employees, Agents,
Representatives, and Attorneys, arising out of or in any way related to any
31
William A. Schelhas
{00015728 3} 3
act or failure to act by Contractor (or any of Contractor's agents,
employees, or partners), including, but not limited to, all claims relating to
the injury or death of any person or damage to any property.
b. Contractor agrees to maintain a comprehensive general liability insurance
policy (with contractual liability coverage) at all times during the term of
this Agreement, which policy shall identify the Indemnitees as additional
insureds. [Fifty percent of the cost of such policy of insurance shall
be an expense for which the City reimburses Contractor within 35
days after delivery to the City of a paid receipt therefor.]
8. NOTICES. All notices under this Agreement shall be in writing and shall be
delivered in person or sent by registered or certified mail, postage prepaid,
return receipt requested, to the parties at their addresses listed below or to
such address as any party hereto, by written notice to the other party may
designate from time to time. Notices and communications to each Party shall
be addressed to, and delivered at, the following addresses:
Lake
Forest:
The City of Lake
Forest
220 E. Deerpath
Lake Forest, IL 60045
Attn: City Manager
Contractor:
William A. Schelhas
c/o William Schelhas
Media Services, LLC.
P.O. Box 5225
Vernon Hills, IL 60061
9. MISCELLANEOUS. No waiver, modification or amendment of this
Agreement shall be valid and enforceable unless it is in writing and signed by
Contractor and the City Manager. This Agreement supersedes all other oral
and written agreements, understandings or communications between the City
and Contractor. This Agreement and any amendments hereto shall be
governed by and construed in accordance with the laws of the State of Illinois
without regard to choice of law principles. Waiver by either party to this
Agreement of any breach or default by the other party of any of the terms and
conditions of this Agreement shall not operate as a waiver of any other
breach or default, whether similar to or different from the breach or default
waived.
[Signature page to follow.]
32
William A. Schelhas
{00015728 3} 4
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
day and year appearing in their respective notary acknowledgements.
Accepted and approved this Accepted and approved this
___ day of _______, 2018 ___ day of _______, 2018
William A. Schelhas The City of Lake Forest
c/o William Schelhas Media Services LLC. 220 E. Deerpath
P.O. Box 5225 Lake Forest IL 60045
Vernon Hills, IL 60061
By: By:
______________________________ ____________________________
William A. Schelhas Robert R. Kiely, Jr.
City Manager
SUBSCRIBED AND SWORN to SUBSCRIBED AND SWORN to
before me this ___ day of before me this ___ day of
___________________, 2018. ___________________, 2018.
__________________________ ____________________________
Notary Public Notary Public
33
William A. Schelhas
{00015728 3} 5
EXHIBIT A
Contractor Services and Schedule of Performance
SUMMARY: Contractor shall manage Lake Forest TV, a public access facility operated
by The City of Lake Forest.
ESSENTIAL DUTIES AND RESPONSIBILITIES SHALL INCLUDE, BUT ARE NOT
LIMITED TO, THE FOLLOWING:
Serving as Cable Access Television Media Coordinator, which includes, but is
not limited to, the following duties:
o Oversight of City governmental or “on-site” public meeting broadcasting,
equipment usage and completing program scheduling of programs related
to local government information and community activities;
o Assist with municipal cable communication efforts, including publicizing of
cable programs and activities, developing a programming guide for the
channel, or uploading and managing web service streaming services (e.g.
YouTube, Vimeo, etc.); and
o Oversight of non-City governmental, or “off-site” public meeting recording
and scheduling of playback on City authorized media platforms; and
o General Photography support (i.e. taking photos, minor editing, etc.)
during “on-site” public meetings.
All work hours and leave requests will be conditional on workload being
completed and will be coordinated and approved by the Office of the City
Manager;
Performs routine maintenance and troubleshooting on all video, audio and
computer equipment, and maintains orderly records and files for the video tape
library; and
Coordinates the following: video equipment maintenance and repair; automated
playback system operations; management of uploading meetings for playback on
streaming service or website server (e.g. YouTube, Vimeo, etc.).
Contractor Services shall be further identified in the Contract Objectives and the
Contractor Proposal of Services included as Exhibit B to this Agreement. In the
event of a conflict among this Exhibit A, Exhibit B, or the Contract Objectives, (i)
Exhibit A prevails over Exhibit B, and (ii) Contract Objective prevail over Exhibit A.
34
William A. Schelhas
{00015728 3} 6
EXHIBIT B
Contractor Proposal of Services
35
4:53 PM 4/13/18 Page: 1
Macintosh HD:Users:WmasMacbook:Desktop:Schelhas LLC:Rate Card-LF2018-19rev.xlsx
WILLIAM A. SCHELHAS
1120 Edington Ln.
Mundelein, IL 60060
847.650.8770
wmas1960@aol.com
RATE CARD
Basic Rates Hourly $75.00
Meeting or event @ City Hall or Village Hall $225.00
Meeting or Similar Event on Remote $300.00
Slide Show (Simple)
A simple compilation of photos, edited to Music
and including a narrated voice over. Time of
about 3-5 minutes. Apprx. 60 slides. Digital
images in Landscape or Horizontal Orientation,
.jpg format, free. Scanning from photos $1.50
each. Time included will be 3 hours Editing and
1 hour planning. Additional time will be billed
hourly. $300.00
Meeting or event at city hall is comprised of basic shooting with installed equipment and
with no editing or additional titles needed. Rate will include 3 DVD Copies and the transfer
of the meeting video to Youtube or Upload to Dropbox and to the broadcasting system.
The cost will be flat rate for any meeting. Rate is figured on arrival apprx. 1hr before a
meeting and an average meeting length of 2 hours. Rate will be the same if The Meeting is
Less than 1 hour or over 2. Max meeting time 5 hours. Long meetings, over 2 hours May
incure minor extra costs due to difficulty with duplications and need for special discs and
processing.
Remote Meeting Rates include simple taping of a meetng or event with a single camera for
up to 4 hours, as stated above. Minimal Editing to add an open and closing title and simple
Lower 3rd Graphics or Titles. Editing will be limited to an hour. Any further editing will be
considered extra and will be billed at the Hourly Rate, listed above. Additional Personnel or
Equipment will be added as an extra expense.
36
4:53 PM 4/13/18 Page: 2
Macintosh HD:Users:WmasMacbook:Desktop:Schelhas LLC:Rate Card-LF2018-19rev.xlsx
Multi-Episode Long Form
Program
15 to 30 minute programs. Programs like Wild
Weird and Wonderful and Inside Lake Forest.
Generally about 1 to 2 hours of shooting and 8
hours of editing. Costs could run to $750 but I
will try to go with $500 due to the multiple
episode nature and repeat business. With Inside
Lake Forest, In the past, producing or planning
and scheduling would be done by an intern or
volunteer. If that can continue it would save
some of the time and thus cost. Wild Weird and
Wonderful is, for the most part, 2 episodes a
year. Croctoberfest and Reptile Rampage. We
can also discuss more episodes if a topic should
arise. Again, any WDC staff or volunteer
assistance is always appreciated and can save
some cost. $500.00
Short Video Program
Finished time length about 30-60 seconds.
Project time of about 8 hours including Shooting
Editing and Pre-Production Planning. Personnel,
1 Video Person. $500.00
Special Event Coverage
Video Coverage of a special event like Tree
Lighting, Parade, Carnival or Festival or Concert.
Cost covers one person and about 8 hours of
Shooting Editing and Planning time. Additional
manpower or special equipment will be billed
extra at cost. $500.00
Long Form Video Project
Video of apprx. 8-10 minutes in length. Cost
includes up to 13 hours of Videotaping, Editing
and Pre-Production Planning. Additional time
will be billed at Hourly Rate and additional
personnel or equipment will be billed extra. $1,000.00
Technical Support or
Consultation
Billed at hourly rate with a minimum of 1 hour.
Service includes assistance with pojectors or
video or sound systems. $75.00/hr
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Simple Photo Assignments
Projects of only a few photos taking less than an
hour will be billed at the Hourly Rate of $75/hr.
Events of 2 - 3 hours will be billed at the Event
Rate of $200.00. Over 3 hours will add the
hourly cost for additional hours.
$75/hr -
$200/Event +
Video Duplications
Depending on the availability of equipment to
make a copy, Duplication to DVD will be $25 for
each original for duplication including 1 DVD
copy. Additional copies will be $5 ea. Copies
can be saved on Flash Drives or USB Drives or
Hard Drives but will add the cost of the media to
which the copies are made. Batch duplications
of DVDs or VHS Tapes, made to a Digital
Computer File for $10 per original, saved to a
single Hard Drive or USB drive. Cost of the Hard
Drive or other media is NOT included and will be
extra, unless provided.
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