CITY COUNCIL 2018/04/16 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, April 16, 2018 at 6:30 pm
City Hall Council Chambers
Honorable Mayor, Robert Lansing
Prudence R. Beidler, Alderman First Ward Stanford Tack, Alderman Third Ward
James E. Morris, Alderman First Ward Jack Reisenberg, Alderman Third Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL Immediately following the Finance Committee meeting
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
2. COMMENTS BY CITY MANAGER
3. COMMENTS BY COUNCIL MEMBERS
FINANCE COMMITTEE
1. Consideration of an Ordinance making a Supplemental Appropriation for the Fiscal
Year Beginning May 1, 2017 and Ending April 30, 2018 (First Reading, and if Desired
by the City Council, Final Approval)
PRESENTED BY: Alderman James Morris, Finance Committee Chairman and
Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: As advised by the City Attorney, it is recommended to
approve a supplemental appropriation at the end of each fiscal year for any fund that is
anticipated to exceed the original appropriation. Staff requests first reading and if desired by
the City Council, final approval of an Ordinance making a supplemental appropriation in
Fiscal Year 2018.
BACKGROUND/DISCUSSION: Based on year-end estimates provided by operating
departments during the FY2019 budget development, supplemental appropriations are
anticipated to be required as follows:
Cemetery Fund - $50,000
Buy Back of Lots/Niches (non-budgeted expense)
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Monday, April 16, 2018 City Council Agenda
Drug Asset Forfeiture Fund - $5,000
For FY2019, this fund will be combined with another fund to account for Police Restricted
monies. The supplemental appropriation will allow for the transfer needed to close the fund.
Capital Improvement Fund - $250,000
Telegraph Station Underpass expenses of $281,421 were approved by City Council on May
15, 2017. This amount is eligible for grant funding at 100%. Neither the revenue nor expense
was included in the FY2018 budget.
Water and Sewer Capital - $350,000
Water Treatment Plant Improvements approved by the City Council April 17, 2017 span both
Fiscal Years 2018 and 2019. Based on the progress of work anticipated as of April 30, a
supplemental appropriation is required for FY2018, reducing the expense to be incurred in
FY2019.
BUDGET/FISCAL IMPACT: The supplemental appropriations required to meet legal
compliance as presented in the Ordinance are: $50,000 in the Cemetery Fund, $5,000 in the
Drug Asset Forfeiture Fund, $250,000 in the Capital Improvement Fund, and $350,000 in the
Water and Sewer Capital Fund.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance (page 17) making a supplemental appropriation
for the fiscal year beginning May 1, 2017 and ending April 30, 2018.
2. Approval of Revisions to City’s Pension Funding Policy
PRESENTED BY: Alderman James Morris, Finance Committee Chairman and
Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of revisions to the City’s Pension
Funding Policy defining the manner in which the City funds long-term costs of pension
benefits.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 4/20/15 Approved revisions to City’s Fiscal Policy
City Council 7/27/15 Discussed draft Pension Funding Policy
City Council 8/3/15 Approval of Pension Funding Policy
BACKGROUND/DISCUSSION: In light of new accounting and financial reporting requirements
promulgated by the Governmental Accounting Standards Board (GASB 67/68) and
increased scrutiny regarding the funding of municipal pension benefits, the Pension Funding
Taskforce including the International City/County Management Association (ICMA), National
League of Cities (NLC) and Government Finance Officers Association (GFOA) made
recommendations regarding the components of a Pension Funding Policy for state and local
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Monday, April 16, 2018 City Council Agenda
governments. In 2015, the City Council adopted a Pension Funding Policy incorporating
recommendations of the Pension Funding Taskforce as well as GFOA Best Practices.
In December of 2016, the City began discussions with its independent actuary regarding
recommendations to address the projected increases in public safety pension costs. An April
2017 Finance Committee meeting and June 2017 City Council workshop provided
opportunities to better understand the impact of actuarial assumptions on both the current
funding requirement and projected requirements over time. Another City Council workshop
was held in September 2017 during which a modeler was provided by the actuary further
demonstrating the impacts of current decisions. As a result of these meetings, the City
Council directed the City’s actuary to modify the mortality table, salary increase and payroll
growth assumptions for the 4/30/17 actuarial valuations of the police and fire pension funds.
A pension subcommittee established by the Mayor will continue to meet to address
alternatives for the future such as an open amortization period. With no changes anticipated
for the 4/30/18 actuarial valuations, it is appropriate to modify the Pension Funding Policy at
this time to reflect the assumption changes effective for Fiscal Year 2019.
BUDGET/FISCAL IMPACT: The revisions reflected have been incorporated into the April 30, 2017
actuarial valuations of the police and fire pension plans. The increased funding requirements
have been included in the FY2019 annual budget through a combination of property taxes
and an increase in the public safety pension fee effective May 1, 2018.
COUNCIL ACTION: Approval of revisions to the City’s Pension Funding Policy (page 20).
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the April 2, 2018 City Council meeting Minutes
A copy of the Minutes can be found beginning on page 23.
2. Approval to Renew Agreement for Financial and Land Parcel Management System
Software Maintenance and Licensing for FY2019
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-710-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval to renew a one (1) year
agreement with Superion/HTE software, which includes maintenance services and licensing.
BACKGROUND/DISCUSSION: The Superion/HTE Company has been providing The City of Lake
Forest services for a financial and land parcel management system since 1998. This system is
one of the largest software systems to support City operations. It encompasses financial,
payroll, purchasing, general ledger, budget, water billing, online water billing payments,
accounts receivable, fixed assets, parcel management, code enforcement, building permits
and land management planning and zoning.
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The City is in the process of converting this system to the BS&A Enterprise Resource Planning
(ERP) system, as approved by City Council on December 18, 2017. As this process is
anticipated to take 12 months for go-live including converting data, modify operational
processes, and train staff, the current system will be required to be maintained.
BUDGET/FISCAL IMPACT: On April 4, 2018 staff received the following quote from Superion/HTE:
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
IT Operating
101-1315-415-43-37 $76,838 $75,879 Y
The proposed fee represents a $4,946 (7%) increase over the costs for FY2018. This service of
support can only be provided by Superion/HTE and no competitive pricing has been
obtained. Staff is recommending waiving the formal request for proposals process per
section 9.0-D (Sole Source Purchases) of the City’s purchasing directive.
COUNCIL ACTION: Acknowledge the exception noted in section 9.0-D of the City’s
purchasing directive and approve a one (1) year maintenance agreement with Superion/HTE
for software support and licensing of the City’s financial and parcel management system
based on the sole source vendor quote.
3. Approval of a Resolution Reallocating 2018 Volume Cap to the Village of Buffalo
Grove, Illinois
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of a resolution reallocating the
City’s 2018 private activity bond volume cap to the Village of Buffalo Grove, Illinois for the
private activity bond clearinghouse (PABC) pool.
BACKGROUND/DISCUSSION: The Federal Tax Reform Act of 1986 imposes a limit on the
aggregate amount of “tax exempt private activity” bonds (also known as volume cap) that
can be issued by a State. Pursuant to these federal regulations, the State of Illinois has
developed a formula by which the State ceiling is allocated among governmental units in the
State having authority to issue such bonds.
The Illinois Private Activity Bond Allocation Act provides that a home rule unit of government is
allocated an amount equal to $105 multiplied by its estimated population, which for Lake
Forest in calendar year 2018 is $2,034,375 (19,375 x $105). By May 1, 2018, the City must take
action to grant, reserve or transfer its allocation, or the amount is reserved by the Governor’s
Office for a pool. The City may transfer its allocation to any other home rule unit of
government, the State of Illinois or any agency of the State.
This year, the City has received one request (page 29) to transfer its volume cap, as follows:
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Organization Proposed Use Amount of Transfer Fee
Village of Buffalo Grove
(Lake County Partners)
Private Activity Bond
Clearinghouse
0.5% or $10,171.88*
* Paid upon issuance of bonds utilizing the allocated volume cap
Home rule units are not prohibited from charging a fee for transferring their cap. In prior years
when economic conditions were more favorable, home rule units were able to induce
developers to pay a higher transfer fee than that offered by Lake County Partners. In recent
years, however, fewer developers have sought the volume cap due to low interest rates and
declines in development activity.
Because the volume cap amount for most municipalities is too small to assist with eligible
projects, Lake County Partners created the Clearinghouse in 2000 as a way for Lake County
communities to pool their cap and make best use of the allocation locally. Lake County
Partners reports that in the past several years, they have seen little activity in the private
activity bond market. Since its inception, the clearinghouse has funded nearly $200 million in
local projects, including the construction of 360,000 square feet of new manufacturing space,
creation of 648 new manufacturing jobs, renovation of 1,600 multi-family dwelling units,
purchase of an estimated 251 homes by “first-time homebuyers”, expansion of a Montessori
School, and construction of a new solid waste disposal “cell”.
This is the 13th year under home rule status that the City has been allocated volume cap. The
City has transferred its volume cap to Buffalo Grove for the past eleven (11) years. To date,
fee income of $8,574.78 has been received.
BUDGET/FISCAL IMPACT: Upon issuance of bonds utilizing the City’s volume cap, a transfer fee
payment of .5% would be due to the City. Should the entire 2018 allocation be utilized by the
pool, the City would receive $10,171.88.
COUNCIL ACTION: Approval of a Resolution (page 30) Reallocating 2018 Volume Cap to the
Village of Buffalo Grove, Illinois
4. Approval of Contract with Linebarger Goggan Blair & Sampson, LLP for Collection
Services
STAFF CONTACT: Diane Hall, Assistant Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests City Council award a three year contract
with the option to renew up to five years, based on performance, for the collection of
outstanding financial obligations to the City. A copy of the contract can be found beginning
on page 32.
BACKGROUND/DISCUSSION: In November 2017, the City issued a Request for Proposals (RFP)
for collection services. The requested services include collection of outstanding Accounts
Receivable, Delinquent fines, Parking citations, Recreation fees, Fire Ambulance fees and
Alarm Billings.
City Code section 10.99 provides the authority to transfer outstanding payments due the City
to a collection agency. Additionally the code provides the authority to pass the cost of
collection to the person responsible for the outstanding balance.
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The City currently utilizes the services of two different collection agencies. In an effort to
consolidate all services under one contract, an RFP was issued. Eight firms submitted
proposals for the City’s consideration. Utilizing the evaluation criteria outlined in the RFP, the
Finance Department staff completed a thorough review of all proposals and selected three
finalist firms. The three finalists were subsequently reviewed by the Police Department to assist
with the final evaluations. Reference checks were completed for the three finalists and an
interview was conducted with the agreed upon recommendation. Based on review of the
proposals, reference checks and an interview, the selection committee unanimously agreed
to recommend Linebarger Goggan Blair & Sampson, LLP.
BUDGET/FISCAL IMPACT: Fees associated with the collection service will be passed on to the
person responsible for the outstanding obligation to the City resulting in no additional cost to
the City.
Company Name Collection Fee Proposed
Automated Collection Services Inc. 25%
IC System Inc. 24%
Lifequest Services 25%
Linebarger Goggan Blair & Sampson, LLP 25%
Municipal Collection Services, Inc. 25.93%
RTR Financial Services, Inc. 16%
Transworld Systems 30%
Unifin Inc. 30%
COUNCIL ACTION: If determined to be appropriate by the City Council, award a three year
contract with the option to renew up to five years to Linebarger Goggan Blair and Sampson
LLP for the collection of outstanding financial obligations due the City.
5. Approval of Contract for Annual Mowing Services Contract in the Parks FY2019
Budget
STAFF CONTACT: Chuck Myers, Superintendent of Parks and Forestry, 810-3565
PURPOSE AND ACTION REQUESTED: City Staff and the Parks & Recreation Board are seeking
approval to enter into a one year contract with Landscape Concepts Management Inc. to
provide mowing services for multiple City-owned properties.
BACKGROUND/DISCUSSION: Annually, the Parks and Recreation Department researches
opportunities to improve operational efficiencies and deliver services in the most cost
effective manner. In 2011, the Parks section began outsourcing the mowing of many of the
City’s passive parks and miscellaneous parcels. Staff chose not to bid out all other park
properties, such as the neighborhood parks, lakefront and community parks, due to the
significant need to coordinate with ever-changing public use and athletic field schedules.
The outsourcing of mowing has proven to be a beneficial fiscal approach by reducing labor
expenses and long-term capital equipment replacement costs. For FY2018, staff conducted
an expansive bid request that included the mowing of the eleven City areas along with the
mowing of twenty City right-of-ways and 136 cul-de-sacs. Similar to the selection rationale for
outsourcing areas in 2011, the right-of-ways and cul-de-sacs are also desirable to outsource
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since they involve routine scheduling requirements. In addition, the Parks Section included 3-
year bids with the bid process and has the ability to extend the contract after the first season
or rebid the contract for FY2019 and FY2020. Staff is recommending that the contract with
Landscape Concepts Management Inc. be extended to FY2019.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 03/20/18 Recommended Approval
BUDGET/FISCAL IMPACT: Funding for the annual mowing contract is budgeted in the Parks
Fund 220 operating budget. The FY2018 bid was $97,000 for the second year of the contract
(FY2019) and an additional $4,540 was added for the mowing and maintenance of a newly
established landscaped area on Western Avenue.
Below is summary of Project budget:
FY2019 Funding
Source
Amount
Budgeted Amount Requested Budgeted?
Y/N
Parks Operating Fund
220 $101,540 $101,540 Y
COUNCIL ACTION: Approval of Council to award a one year contract to Landscape
Concepts Management in the amount of $101,540 for FY2019 for the mowing and grounds
maintenance of City properties, cul-de-sacs, and right-of-ways.
6. Award of contract for The City of Lake Forest to join the MPI Tree and Stump
Removal Services for FY2019.
STAFF CONTACT: Corey Wierema, City Forester/Forestry Supervisor, 810-3564
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council approval for the City of
Lake Forest to join the Municipal Partnership Initiative (MPI) Tree and Stump Removal contract,
and enter into a one year contract with Lucas Landscaping and Design.
BACKGROUND/DISCUSSION: City staff has previously briefed the City Council on MPI, a
program that takes advantage of economies of scale for securing low bid prices among
neighboring municipalities which bid similar projects each year.
This year, with the Council’s approval, the City will be joining the Village of Glenview to take
part in the MPI Tree and Stump removal contract for 2018. The contract scope of work
includes tree and stump removal, emergency services for tree removal and an hourly rate for
tree pruning.
City staff has completed a City wide re-inventory of all City trees on parkways and has
determined that a number of those trees are in poor condition and potentially hazardous.
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The MPI contract will help supplement the ongoing in-house effort to mitigate the hazards
and improve streetscape aesthetics.
The Forestry Section plans to contractually remove and stump infested ash trees and other
dead/hazardous/diseased trees on City parkways to include all City owned properties under
this 2018 contract.
BUDGET/FISCAL IMPACT: The MPI Tree and Stump Removal contract term agreement is from
January 2018 through December 2018. The City of Lake Forest reserves the right to renew this
contract for three (3) additional one (1) year periods or one (1) additional three (3) year
period subject to acceptable performance by the contractor. If awarded, work on this
project is expected to begin June 1, 2018 and continue through the completion of the City’s
tree removal program. Forestry staff will provide daily oversight and quality control.
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Forestry Capital Fund 311 $20,000 $20,000 Y
COUNCIL ACTION: Award of contract for The City of Lake Forest to join the MPI Tree and
Stump removal services for FY2019. And enter into a contract with Lucas Landscaping and
Design.
7. Approval of Forest Park Grounds Maintenance Services Contract for FY2019
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry, 810-3565
PURPOSE AND ACTION REQUESTED: City Staff and the Parks & Recreation Board are seeking
approval to award a one year contract with Mariani Landscape to provide mowing and
ground maintenance services at Forest Park for FY2019.
BACKGROUND/DISCUSSION: Forest Park is one of the oldest and most celebrated parks on
the North Shore and a treasure for the residents of Lake Forest. After the completion of the
highly successful rehabilitation project in 2015, the City’s Parks Section resumed its
maintenance responsibilities and was charged with keeping the park in its pristine condition.
In FY2017, staff conducted an expansive bid process that includes mowing and extensive
grounds maintenance services for Forest Park. In addition, staff included a three year option
in the bid process that provided the City with the right to extend the contract after the first
season or rebid the contract for FY2018 and FY2019.
This year, Mariani Landscape is offering a new program that will encompass a number of
sustainability practices. First and foremost will be the deployment of fully electric mowers,
blowers and line trimmers in all service operations at Forest Park. This equipment will deliver
low noise, zero emissions and zero use of fossil fuels in the operation of this machinery. The
reduction in noise pollution with electric mowers is significant and an important aspect of this
program. A traditional gas powered mower averages 95-100 decibels, the electric mowers
being introduced will reach a maximum of 80 decibels and under normal operating
parameters, even less. The emissions benefit is realized with all of the mowers having zero
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Monday, April 16, 2018 City Council Agenda
emissions due to the Lithium Energy Modules that provide the power source for these devices.
No warm up period or idle time emissions are present with these electric powered machines.
The further utilization of all Lithium-Ion battery powered lawn blowers and line trimmers will
also provide lower noise pollution and zero emissions. A typical gas powered blower produces
an average noise level of 99 decibels. The new electric blowers have a sound level of 56
decibels during normal use. All of the above activities and procedures combine to provide
the City of Lake Forest with a responsible and environmentally beneficial program in the
execution of the significant grounds maintenance services they provide. There will be no
additional costs associated with the implementation of this program and it will begin at the
start of the spring season.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 03/20/18 Recommended Approval
BUDGET/FISCAL IMPACT: On June 19, 2017 City Council approved the request from City staff
to enter into a one year contract with Mariani Landscape to provide mowing and grounds
maintenance services at Forest Park. City staff is satisfied with the services performed by
Mariani Landscape in FY2018 and are recommending the continuation of their services for
FY2019. Funding for the Forest Park grounds maintenance contract is budgeted in the Parks
Fund 220 operating budget.
Below is summary of Project budget:
FY2019 Funding
Source Amount Budgeted Amount Requested Budgeted?
Y/N
Parks Operating
Fund 220 $40,000 $ 38,502.67 Y
COUNCIL ACTION: Approval of Council to enter into a one year contract with Mariani
Landscape to provide mowing and grounds maintenance services at Forest Park, in the total
amount of $38,502.67 for FY2019.
8.Award the Recreation Center Replacement Window Procurement bid for 31 window
units to TDS Door Company in the amount of $58,712.45
STAFF CONTACT: Dan Martin, Superintendent of Public Works (847-810-3561)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization to award the
bid for the 2018 Recreation Center Window Replacement Procurement to TDS Door
Company. The awarded bid would purchase thirty-one complete exterior window units to be
installed using in-house Building Maintenance staff.
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Monday, April 16, 2018 City Council Agenda
BACKGROUND/DISCUSSION: The windows needing replacement are located in sections of
the building that were built in the 1970’s and 1980’s. The original windows have single pane
glass making them very energy inefficient. In addition, the gaskets that seal the windows in
the frames have degraded over the years to the point where many windows need to have
plastic window film installed for the winter months in order to provide a comfortable work
space. The lower portions of the window units have operable awning style windows that have
worn and fatigued hardware, hinges and weather stripping in which replacement part are no
longer available.
The proposed replacement window units will have thermal pane glass to achieve high energy
savings and provide more comfortable work spaces during the heating and cooling seasons.
The new window units will be installed using in-house staff in the Building Maintenance Section.
BUDGET/FISCAL IMPACT: On April 11, 2018, staff received the following bids for the
procurement of replacement windows:
Company Cost Per Unit Quantity Bid Amount
TDS Door $1,893.95 31 $58,712.45
Lake County Glass Design $2,276.32 31 $70,565.92
Replacement Window
Systems
$2591.90 31 $80,348.90
Illinois Architectural Glass $2,941.16 31 $91,175.96
Marvin Design $3,533.11 31 $109,526.41
The Window Replacement Procurement Bid followed the public bid process. The invitation to
bid was advertised in the newspaper; The City also invited nine local vendors or manufactures
to formally bid on this project. Five vendors submitted bids for the replacement windows in
which all five of them were determined to have the specified window unit or an approved
equal, as determined by City staff. TDS Door Company’s bid met the specifications and was
both qualified and within the budgeted amount. TDS has done business with The City of Lake
Forest in the past on many projects including doors, frames and our City lock system. In its bid,
TDS specified Gerkin Manufactured windows which they have installed in many types of
buildings including Richmond Elementary School in Richmond, IL, Buerger Excavation
Corporate Headquarters in Wauconda, IL, and St. Joseph’s Parish in Green Bay, IL. The
window systems are designed to withstand the changing seasons of the Midwest and come
with a three year warranty.
FY2018
Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
Capital 311-0060-452-76-09 $65,000 $58,712.45 Y
COUNCIL ACTION: Award the Recreation Center Replacement Window Procurement bid for
31 window units to TDS Door Company in the amount of $58,712.45
9. Award of the Lake Forest Share of the Joint 2018 Annual Pavement Patching
Program Contract.
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
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PURPOSE AND ACTION REQUESTED: The Public Works Committee and Staff requests awarding
the Lake Forest share of the joint 2018 Annual Pavement Patching Program contract to
Chicagoland Paving Contractors Inc.
BACKGROUND/DISCUSSION: This contract represents one part of the City’s Pavement
Management Program. The other components include:
a) Annual Pavement Resurfacing Program
b) Annual Concrete Pavement Patching Contract
c) In-House (Streets Section) Pothole Repair Program
The Annual Pavement Patching Contract helps in preventing long-term expensive pavement
rehabilitation by repairing sections of deteriorated roadway. This program, along with the in-
house Pothole Repair Program, is coordinated to ensure the effectiveness of all three
prioritized approaches. Each year during the spring season, the Streets Section generates a
list of potholes and deteriorated sections of roadway. The information is entered into a
database that is then used by both Engineering and the Streets Section to address asphalt
repairs.
This database is matched against the list of streets in the Annual Pavement Resurfacing
Program, the 3-yr Pavement Resurfacing Program, the pavement’s structural number (both
surface and base), and the width of the repair. The Streets Section is capable of handling
pavement repairs which are less than 11feet wide due to the limitation of their equipment.
The list of deteriorated sections of roadway are prioritized for repair based on the above
criteria and the allocated budget.
The Annual Pavement Patching Program provides the following benefits:
a) Pavement sections are repaired in a timely manner in early summer to avoid costly total
street rehabilitation
b) The contractors handling major repairs allow in-house crews to focus on minor repairs and
address resident complaints in an expedited manner
City Staff has previously briefed the City Council on the Municipal Partnership Initiative (MPI),
a program that takes advantage of economies of scale by securing low bid prices among
neighboring municipalities who bid similar projects each year. This year, the City joined forces
with the Village of Lake Bluff, Village of Bannockburn, Village of Lincolnshire, and the Village
of Grayslake to do a joint bid for the Annual Pavement Patching Program.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 4/11/18 Reviewed and Approved
Public Works Committee 3/8/18 Reviewed FY19 Asphalt Repair Program
Finance / Public Works
Committee 11/13/17 Reviewed FY19 CIP Projects
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BUDGET/FISCAL IMPACT: The project was bid in early March with the bid opened on March 22,
2018. A total of four bids for the joint project were received. The bid prices consist of bid
quantities that are to be completed by all the municipalities as part of their respective
asphalt patching program.
BIDDERS TOTAL BID PRICE
Chicagoland Paving
Contractors, Inc $239,449.00
Schroeder Asphalt
Services, Inc. $271,563.50
Peter Baker & Son, Co. $325,722.50
J.A. JOHNSON PAVING
CO $345,905.20
The breakdown of the bid specific to Lake Forest bid items is summarized below:
BIDDER TOTAL
Chicagoland Paving Contractors,
Inc $129,000.00
Schroeder Asphalt Services, Inc. $143,975.00
Peter Baker & Son, Co. $165,800.00
J.A. JOHNSON PAVING CO $179,220.00
Engineer’s Estimate $150,000.00
Chicagoland Paving Contractors, Inc., has experience working in Lake Forest and has been
performing projects in a satisfactory manner.
City Engineering staff will provide daily inspectional services for the Lake Forest portion of the
contract.
If awarded, work on this project is expected to begin in May and be substantially completed
in early June. Upon award of the contract, the municipalities will meet with the contractor to
obtain a tentative schedule for each community. The City’s website, under “Construction
Updates”, will also provide the details the construction schedule.
Below is an estimated summary of the Project budget:
FY2019 Funding
Source
Account
Budget
Amount
Requested
Budgeted?
Y/N
Capital Fund $150,000 $150,000 Y
COUNCIL ACTION: Award of the Lake Forest Share of the Joint 2018 Annual Pavement
Patching Program Contract for a not-to-exceed amount of $150,000 to Chicagoland Paving
Contractors, Inc.
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10. Award of the Lake Forest Share of the Joint 2018 Annual Street Resurfacing Program
Peter Baker & Sons in the amount of $913,341.14 to include Authorization to expend
the remaining $86,658.86 for the resurfacing of additional Streets.
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and Staff requests awarding
the Lake Forest share of the joint 2018 Annual Street Resurfacing Program contract to Peter
Baker & Son.
BACKGROUND/DISCUSSION: Each year engineering staff develops the resurfacing program
based on visual inspections, pavement testing, and input from staff and Council. The results
culminate into a 3-yr annual pavement rehabilitation program identifying the streets to be
resurfaced each year.
City staff has previously briefed the City Council on Municipal Partnership Initiative (MPI), a
program that takes advantage of economies of scale by securing low bid prices among
neighboring municipalities who bid similar projects each year. This year, the City joined forces
with Lake Bluff to have a joint bid for the Annual Street Resurfacing & Asphalt Patching
Programs.
In 2018, the City plans to resurface approximately 2.2 center-lane miles of streets. The streets
to be resurfaced are:
Street From To
WALNUT RD SHERIDAN RD DEERPATH RD
SOUTHGATE MARKET SQ FOREST AV
MCGLINNIN CT MI DDLEFORK DR NORTH END
ASH LAWN DR MONTICELLO CI MEADOWOOD DR
SUMMERFIELD DR RT 43 WEST END
WHITMORE CT SUMMERFIELD DR NORTH END
CAHILL LN KENNICOTT DR MIDDLEFORK DR
FARLIN CT KENNICOTT DR SOUTH END
AYNSLEY AV MI DDLEFORK DR KENNICOTT DR
MIDDLEFORK DR RT 43 JENSEN DR
ACORN TR MI DDLEFORK DR WHITMORE CT
McKINLEY ALLEY GRANBY RD WISCONSIN AV
OAKWOOD AV ATTERIDGE RD WOODLAND RD
BANK LN ILLINOIS RD DEERPATH RD
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 4/11/18 Reviewed and Approved
Public Works Committee 3/8/18 Reviewed and Approved
Street Resurfacing List
13
Monday, April 16, 2018 City Council Agenda
Finance / Public Works
Committee 3/5/18 Review FY19 CIP Projects
Finance / Public Works
Committee 11/13/17 Review FY19 CIP Projects
BUDGET/FISCAL IMPACT: The project was bid in early March with the bid opened on March 22,
2018. A total of two bids for the joint project were received. The bid prices consist of bid
quantities that are to be completed by both municipalities as part of their respective
resurfacing program.
BIDDER TOTAL BID PRICE
Peter Baker & Son $1,378,443.89
A Lamp Concrete
Contractors, Inc. $1,532,976.79
The breakdown of the bid specific to Lake Forest bid items is summarized below:
BIDDER TOTAL
Peter Baker & Son $913,341.14
A Lamp Concrete
Contractors, Inc $998,290.64
Engineer’s Estimate $1,378,443.89
Peter Baker & Son has considerable experience working in Lake Forest and has been
performing projects in a satisfactory manner.
As part of the annual pavement inspections and in response to resident inquiries, City staff
evaluates the condition of the pavement and adds streets to the Annual Street Resurfacing
program, provided the budgeted amount is greater than the bid. In order to maximize
savings for the City and take advantage of the low bid prices, staff recommends adding
streets to the Lake Forest share of the 2018 Annual Street Resurfacing program. These added
streets have surface deterioration thereby causing inconvenience to motorists.
Both municipalities are scheduled to award their respective contracts in the month of April.
City Engineering staff will provide daily inspectional services for Lake Forest portion of the
contract.
If awarded, work on this project is expected to begin in May and be substantially completed
mid-July. Upon award of the contract, both municipalities will meet with the contractor to
obtain a tentative schedule for each community. The property owners near the vicinity of the
construction work for Lake Forest portion of the 2018 ASR program will be notified in advance
of the start of construction. The City website, under “Construction Updates”, will also provide
the details the construction schedule.
Below is an estimated summary of the project budget:
14
Monday, April 16, 2018 City Council Agenda
FY2019 Funding
Source
Account
Budget
Amount
Requested
Budgeted?
Y/N
Capital Fund $1,000,000 $1,000,000 Y
COUNCIL ACTION: Award of the Lake Forest Share of the Joint 2018 Annual Street
Resurfacing Program Peter Baker & Sons in the amount of $913,341.14 to include authorization
to expend the remaining $86,658.86 for the resurfacing of additional streets
COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented
6. ORDINANCES
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
1. EXECUTIVE SESSION pursuant to 5ILCS 120/2, (21), The City Council will be
discussing, annual review of the minutes mandated by Section 2.06 of the Open
Meetings Act and 5ILCS 120/2 (c), (6), The City Council will be discussing the
disposition of property and the consideration for the sale or lease of property
owned by the Public Body.
Adjournment into Executive Session
RECONVENE INTO REGULAR SESSION
9. ADJOURNMENT
Office of the City Manager April 11, 2018
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the
City to make reasonable accommodations for those persons.
15
Monday, April 16, 2018 City Council Agenda
16
THE CITY OF LAKE FOREST
ORDINANCE NO. _________
AN ORDINANCE MAKING A SUPPLEMENTAL APPROPRIATION FOR
THE FISCAL YEAR BEGINNING MAY 1, 2017
AND ENDING APRIL 30, 2018
WHEREAS, on July 17, 2017, The City of Lake Forest adopted Ordinance No.
2017-37 entitled the [“Annual Appropriation Ordinance For The Fiscal Year
May 1, 2017 to April 30, 2018”] appropriating funds for the fiscal year beginning
May 1, 2017 and ending April 30, 2018 (“Appropriation Ordinance”); and
WHEREAS, there is either additional revenue available to the City or
estimated to be received by the City, which additional revenue became available or
was estimated to be received subsequent to the adoption of the Appropriation
Ordinance, or there is revenue available to the City from fund balances available
when the Appropriation Ordinance was adopted but that were not appropriated at
that time; and
WHEREAS, pursuant to 65 ILCS 5/8-2-7 and the City's home rule authority,
the Mayor and City Council have determined that it is proper and necessary to
appropriate such revenue through the adoption of this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF
ILLINOIS, as follows:
17
2
SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of this
Ordinance.
SECTION TWO: Supplemental Appropriation. The City Council hereby
approves a supplemental appropriation for the objects and purposes as set forth in
the schedule attached hereto as Exhibit A.
SECTION THREE: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2018 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2018 _____________________________ Mayor ATTEST: _______________________________ City Clerk
18
3
EXHIBIT A:
Supplemental Appropriation Schedule
Cemetery Fund $50,000 Drug Asset Forfeiture Fund $5,000 Capital Improvements Fund $250,000 Water and Sewer Capital Fund $350,000
19
APPROVED – City Council 8/3/15DRAFT Revisions – 4/16/18 City Council
City of Lake Forest, Illinois
Pension Funding Policy
Revised 4/16/18
I. Introduction
The purpose of this policy statement is to define the manner in which the City of Lake
Forest, Illinois funds the long-term costs of benefits promised to plan participants and
defines the calculation of Lake Forest’s “annual required contribution” (ARC) to its
pension funds.
II. Background and Scope
The financial objective of a defined benefit pension plan is to fund the long-term cost
of benefits provided to the plan participants. In order to assure that the plan is
financially sustainable, the plan should accumulate adequate resources in a systematic
and disciplined manner over the active service life of benefiting employees.
This Pension Funding Policy applies to the pension funds in which employees of the
City of Lake Forest are enrolled. The specific funds covered by this policy include:
Lake Forest Fire Pension Fund
Lake Forest Police Pension Fund
Illinois Municipal Retirement Fund (IMRF)
III. Objectives
a. Actuarially Determined Contributions - Ensure pension funding plans are based
on actuarially determined annual required contributions (ARC) that incorporate
both the cost of current benefits and the amortization of the plan’s unfunded
actuarial accrued liability.
b. Funding Discipline – A commitment to make timely contributions to the pension
funds to ensure that sufficient assets will be available to pay benefits as promised.
c. Intergenerational Equity – Annual contributions should be reasonably related to
the expected and actual cost of each year of service so that the cost of employee
benefits is borne by the generation of taxpayers who receive services from those
employees.
d. Contributions as a Stable Percentage of Payroll – Manage contributions so that
employer costs remain consistent as a percentage of payroll over time.
e. Accountability and Transparency – Clear reporting of pension funding to include
an assessment of how and when the City will ensure sufficient assets will be
available to pay benefits as promised.
20
APPROVED – City Council 8/3/15DRAFT Revisions – 4/16/18 City Council
IV. Ethics and Conflicts of Interest
Officers and employees involved in the pension funding process shall refrain from
personal business activity that could potentially conflict (or appear to conflict) with the
proper execution and management of the pension funding program or that could impair
their ability to make impartial decisions.
V. Annual Required Contribution
The City of Lake Forest will determine its Annual Required Contribution (ARC) using
the following principles:
The ARC will be calculated by an enrolled actuary.
The ARC will include the normal cost for current service and amortization to
account for any under or over-funded amount.
Police and Fire Pension Funds:
o The normal cost will be calculated for the police and fire pension funds
using the entry age normal level of percentage of payroll actuarial cost
method using the following assumptions:
o Investment rate of assumption – 7.0% per year
o Salary increase assumption – 5.5% per year Graded schedule based on
service
o Payroll growth rate assumption – 2.00% per year
o Non-economic assumptions such as rates of separation, disability,
retirement, and mortality shall be determined by City management in
consultation with the actuary to reflect current experience.
o The difference between the accrued liability and actuarial value of assets
will be amortized to achieve 100% funding in 2040 based upon a level
percentage of payroll.
o Actuarial assets will be determined using a five-year average market
valuation.
Illinois Municipal Retirement Fund:
o The normal cost calculation, actuarial assumptions, amortization period
and valuation of actuarial assets shall be determined by IMRF.
The City will make its actuarially determined contribution to the Police and Fire
pension funds as property tax and public safety pension fee collections are receipted.
Contributions will be made to IMRF on a monthly basis.
VI. Reporting
Funding of the Lake Forest pension funds shall be transparent to vested parties
including plan participants, annuitants, pension board trustees, the City Council and
Lake Forest residents. To achieve transparency, the following data shall be distributed:
A copy of the annual actuarial valuation shall be made available to the City
Council and applicable Board of Trustees.
The City’s annual budget shall include the City’s contribution to the City
pension funds.
21
APPROVED – City Council 8/3/15DRAFT Revisions – 4/16/18 City Council
The City’s Comprehensive Annual Financial Report (CAFR) shall be published
on its web site. In this report, the City will make all required disclosures in
accordance with Governmental Accounting Standards Board (GASB)
guidelines.
VII. Future Amendments
Funding a defined benefit pension plan requires a long-term horizon. Assumptions and
inputs into the policy should focus on long-term trends, not year-to-year shifts in the
economic or non-economic environment. The City will review this policy at least every
five three years to determine if changes to this policy are needed to ensure adequate
resources are being accumulated. The City reserves the right to make changes to this
policy at any time if it is deemed appropriate.
VIII. Effective Date
This policy shall be effective immediately upon approval by the City Council.
22
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, April 2, 2018
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and the
City Clerk, Margaret Boyer called the roll of Council members.
Present: Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Tack,
Alderman Reisenberg, Alderman Moreno and Alderman Buschmann.
Absent: None.
Also present were: Robert Pickrell, City Attorney; Catherine Czerniak, (Acting City Manager) Director of
Community Development; Elizabeth Holleb, Director of Finance; Michael Thomas, Director of Public Works;
Pete Siebert, Fire Chief; Manager; Karl Walldorf, Chief of Police; Susan Banks, Communications Manager;
Mike Strong, Assistant to the City Manager, along with other members of City Staff.
There were approximately 35 persons present in the Council Chamber.
CALL TO ORDER AND ROLL CALL 6:31pm
Mayor Lansing asked for a motion to adjourn into executive session.
EXECUTIVE SESSION
1. EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c), (1), The City Council will be discussing
personnel.
Alderman Reisenberg made a motion to adjourn into Executive pursuant to 5 ILCS 120/2 (c), (1), The City
Council will be discussing personnel, seconded by Alderman Newman. The following voted “Aye”: Aldermen
Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”:
None. 8- Ayes, 0 Nays, motion carried.
Adjournment into Executive Session
RECONVENE INTO REGULAR SESSION the City Council reconvened at 7:00pm
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Lansing reported that the City Lake Forest has received a resignation letter from its City Attorney,
Victor Filippini. The resignation has been accepted and the Legal Committee has begun the process of a
Request for Proposals for legal services. It's expected the City Council will see a new attorney in June 2018.
Mayor Lansing thanked Attorney Victor Filippini and his associates for 18 years of dedicated service. Until
another attorney is identified, Filippini Law Firm will continue to serve the City Lake Forest.
A. Eleventh Annual Deer Path Art League Emerging Artists Awards
-Jillian Chapman, Creative Director
23
Proceedings of the Monday, April 2, 2018
Regular City Council Meeting-
Mayor Lansing introduced Jillian Chapman, Creative Director of the Deer Path Art league. Ms. Chapman
reported that this is the Art League’s 64th year and its 11th year presenting the Emerging Artist Awards. She
reported it is the Art Leagues intention to spark, nurture and enhance local young artists. Ms. Chapman
thanked the Gallery with it culinary studio and stated that the artwork will be available for viewing and on
display until April 28, 2018. Mayor Lansing presented each artist with their own award and photographs
were taken.
COMMENTS BY CITY MANAGER
COMMENTS BY CITY COUNCIL MEMBERS
A. Alderman Rummel
-Lake Forest City Code Suggestions
Mayor Lansing reported that Alderman Rummel offered some suggestions to the Lake Forest City Code
relating to the ethics ordinance and possible updates by the State of Illinois. Alderman Rummel supplied
thoughts and details to other City Council members. Mayor Lansing made a motion to send this item to the
Legal Committee for review with consideration of state standards and best practices, seconded by Alderman
Rummel. The motion carried unanimously by voice vote. Mayor Lansing stated this item will be seen at a
future City Council meeting.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Mayor Lansing read a statement in regard to civility relating to public comment, and that the City Council is
committed to continuing the City’s long tradition of conducting respectful and civil discussions within the
Council Chamber.
The following person(s) offered their opinions to the City Council:
David Mattoon, 1547 N. Sheridan Road, Lake Forest
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the March 19, 2018 City Council Meeting Minutes.
2. Approval of the Check Register for Period of March 10-23, 2018.
3. Approval of an Arbor Day Proclamation.
4. Approval of an Ordinance Abating the 2017 Tax Levy for the General Obligation Bond Issue,
Series 2017 (First Reading and if desired by the City Council, Final Approval).
5. Award of Bid to replace the flooring in the Recreation Department Fitness Center.
6. Award of contract for The City of Lake Forest to join the Municipal Partnership Initiative (MPI)
Crack Sealing contract for 2018.
7. Award of the 2018 Concrete Streets, Curb, and Sidewalk Replacement Project.
8. Award of the Lake Forest portion of the Municipal Partnership Initiative (MPI) 2018 Joint Sewer
Lining Project contract.
24
Proceedings of the Monday, April 2, 2018
Regular City Council Meeting-
9. Consideration of Ordinances Approving Recommendations from the Building Review Board.
(First Reading and if Desired by the City Council, Final Approval).
10. Approval of the Intergovernmental Agreements with The Department of The Army, The City of
Highland Park, Village of Deerfield, East Skokie Drainage District and Lake County Stormwater
Management Commission to evaluate the watersheds of the Middlefork and Skokie River of the
North Branch of the Chicago River and the Authorization for the City Manager to execute
required agreements.
COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately.
The City Council had discussion on item # 10, where there was a typo. After discussion, Mayor Lansing asked
members of the Council if they would like to remove any item or take any other item separately. Seeing
none, Mayor Lansing asked for a motion to approve the ten (10) Omnibus items as presented.
Alderman Reisenberg made a motion to approve the ten (10) Omnibus items as presented, seconded by
Alderman Rummel. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack,
Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
1. Consideration of a Recommendation from the Plan Commission in Support of a Special Use
Permit Authorizing a Bank and Drive Thru Facility for Chase Bank and Consideration of a
Recommendation from the Building Review Board in Support of Design Aspects of the
Development Proposed at 884 S. Waukegan Road. (Final Approval of the Ordinances)
Catherine Czerniak, Director of Community Development gave a brief summary of the last time this item
was seen at City Council it included recommendations, project description, background, special use permit
review standards, features of the projects and additional recommendations. Ms. Czerniak reported on the
business types in the district which include retail, food service, educational, services, professional offices,
studios, financial services, banks, healthcare and the train station.
Ms. Czerniak reported that the Special Use Permit does allow for a bank with a drive-through. The Plan
Commission and the Building Review Board looked at design and found it to be in keeping with other
buildings in the area. Demolition of the existing building is proposed followed by construction of a new
building, specifically designed for this site, in approximately the same footprint as the existing building. No
changes are proposed to the existing curb cuts and the parking lot will also remain generally in the existing
configuration with minor changes. Enhanced pedestrian connections on the site and to points off the site
are proposed to support and encourage pedestrian activity between businesses in the area.
City Council expressed appreciation for the work of the both the Building Review Board and the Plan
Commission and the Legal Committee reviewing the Special Use Permit. The City Council discussed the
future relationship of the Chase Bank in the community, the anticipated reduction in traffic, the opportunity
to do something in a more social setting on the property and principal (history of the site) vs precedent
(SUP) as it relates to the project.
25
Proceedings of the Monday, April 2, 2018
Regular City Council Meeting-
Mayor Lansing asked if anyone from the public would like to comment on the matter. The following people
offered their opinion to the City Council.
Jerry Jacks, 1220 Conway Road, Lake Forest
Dan Sebald, 560 Ivy Ct, Lake Forest
Steve Douglas, 460 Washington Road, Lake Forest
Tom Swarthout, 987 Maplewood, Lake Forest
Mayor Lansing asked the Council for any additional comments. Seeing none, he asked for a two motions.
COUNCIL ACTION: If determined to be appropriate by the City Council, grant final approval of an
Ordinance approving a Special Use Permit authorizing Chase Bank and an associated ATM drive thru at
884 S. Waukegan Road and approving the overall redevelopment plan for the property as recommended
by the Plan Commission.
Alderman Newman made a motion to grant final approval of an Ordinance approving a Special Use Permit
authorizing Chase Bank and an associated ATM drive thru at 884 S. Waukegan Road and approving the
overall redevelopment plan for the property as recommended by the Plan Commission, seconded by
Alderman Rummel. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack,
Reisenberg, and Moreno. The following voted “Nay”: Alderman Buschmann. 7- Ayes, 1 Nays, motion carried
AND
If determined to be appropriate by the City Council, grant final approval of an Ordinance approving the
Chase Bank petition in accordance with the Building Review Board’s recommendation.
Alderman Moreno made a motion to grant final approval of an Ordinance approving the Chase Bank petition
in accordance with the Building Review Board’s recommendation, seconded by Alderman Reisenberg. The
following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and
Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
NEW BUSINESS
1. Consideration of a Resolution Restating and Reaffirming the City’s Opposition to the
Chicago-Milwaukee Intercity Passenger Rail Corridor Proposal and Reaffirmation of the City’s
Request for an Environmental Impact Statement
Mayor Lansing stated that the draft resolution was in the packet, and that late in the day proposed
amendments were submitted and are in front of the Council. Mayor Lansing asked the Council for
comments on the submitted amendments. Seeing none, he made a motion.
COUNCIL ACTION: Consideration of a Resolution Restating and Reaffirming the City’s Opposition to the
Chicago-Milwaukee Intercity Passenger Rail Corridor Proposal and Reaffirmation of the City’s Request for
an Environmental Impact Statement to include Alderman Buschmann’s amendments.
Alderman Beidler made a motion to approve a resolution Restating and Reaffirming the City’s Opposition to
the Chicago-Milwaukee Intercity Passenger Rail Corridor Proposal and Reaffirmation of the City’s Request
for an Environmental Impact Statement to include Alderman Buschmann’s amendments, seconded by
Alderman Rummel. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack,
Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
26
Proceedings of the Monday, April 2, 2018
Regular City Council Meeting-
Mayor Lansing recognized that Dan Sebald wanted to comment on this item and was inadvertently missed.
1. Consideration of a Resolution Directing and Initiating an Update to the City’s Comprehensive
Plan. (Approve by Motion)
Catherine Czerniak, Director of Community Development, reported that this item was presented at the
March 5 Finance Committee meeting. The Plan was last re-adopted in 1998, and several limited
amendments have been made to the Comprehensive Plan since that time. The proposed update will
continue the City’s long tradition of careful planning, provide guidance on development related matters,
and will position the City well for the future. Ms. Czerniak reviewed the expected phases in updating the
plan.
The Comprehensive Plan is the guiding document for the City with respect to land use and development and
looks forward 20 years in an effort to establish a framework for important community decisions. In
accordance with the City Code, the Plan Commission is charged with conducting public hearings and
forwarding recommendations to the City Council in the form of a draft Comprehensive Plan update.
As planned, the update process will offer numerous opportunities for public input and involvement through
workshops, small group discussions and public forums even before formal public hearings before the Plan
Commission get underway. Residents, business owners, commercial property owners, representatives of
local institutions, subject matter experts and other interested parties will be invited to participate in the
process. Regular updates on the progress of the 18-24 month phases/Plan will be provided to the City
Council.
The City Council had discussion on process, business districts, timeline, citizen input, addressing critical
issues and while progressing through the phases of the project. Also discussed were City Code updates,
Zoning as it relates to the Comprehensive Plan, interested parties list, who will be involved, the study of
other districts in other communities, possible incentives and the rich talent in citizens/experts who
recognize the Comprehensive Plan is intended to assure that decisions are based on careful deliberation,
factual data and focused on the long term, rather than on short term trends.
COUNCIL ACTION: Approve a motion in support of a Resolution directing City staff and the Plan
Commission to undertake an update to the Comprehensive Plan
Alderman Moreno made a motion in support of a Resolution directing City staff and the Plan Commission to
undertake an update to the Comprehensive Plan, seconded by Alderman Beidler. The following voted “Aye”:
Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following
voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT
There being no further business Mayor Lansing asked for a motion. Alderman Newman made a motion to
adjourn, seconded by Alderman Beidler. Motion carried unanimously by voice vote at 8:26p.m.
Respectfully Submitted
Margaret Boyer, City Clerk
27
Proceedings of the Monday, April 2, 2018
Regular City Council Meeting-
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
28
January 17, 2018
Mr. Robert Kiely, City Manager
City of Lake Forest
Sent via Email to kielyr@cityoflakeforest.com
Dear Mr. Kiely,
I am writing to request your municipality’s participation in Lake County’s Private Activity Bond Clearinghouse
(PABC) in 2018. Each year, Lake County Partners contacts the home rule communities in Lake County to
request a pooling together of the volume cap to ensure the best use of our collective private activity bond
allocation. The PABC cap for each year is transferred to the Village of Buffalo Grove, the Pool’s host home
rule community. If your municipality is interested in participating, your governing body must approve a resolution and submit it
to Governor Rauner’s Office before May 1, 2018. A sample resolution is attached for your use.
Since its inception, the Lake County PABC has funded nearly $200,000,000.00 in local projects, which has
resulted in the construction of over 360,000 sq. ft. of new manufacturing space, the creation of 648 new
manufacturing jobs, the renovation of 1,600 multi-family dwelling units, the purchase of an estimated 251
homes by first-time homebuyers, the expansion of a Montessori School, and the construction of a new solid
waste disposal cell.
Please click on the following link to review the: “State of Illinois’ Guidelines and Procedures for the Allocation
of Private Activity Bonding Authority in Accordance with the Tax Reform Act of 1986 and 30 ILCS 345”. Per
page 5 of this document, this year’s per capita amount is $105.00, and the population data estimates outlined
within these guidelines are based on Census information. The population estimate for City of Lake Forest
is 19,375, bringing your municipality’s 2018 allocation to $2,034,375.00.
Your municipality’s approval of a resolution to transfer its volume cap to the Village of Buffalo Grove will
preserve the volume cap in Lake County for a three-year period for the important reasons outlined above. Lake
County Partners therefore requests that you place a resolution similar to the attached example on your
Board’s schedule for approval and forward the approved resolution to the attention of the Governor’s
Office as soon as possible in the manner outlined within page 3 of the above hyperlinked Guidelines
and Procedures document; please note that all reporting submissions are to be submitted in both hard
copy and electronic format.
Please note that I will be out of the office on maternity leave from February through April. Therefore,
please copy Samantha Espina at sespina@lakecountypartners.com on your Board’s actions and
subsequent notification to the Governor’s Office, or notify her if your community chooses not to
participate in this year’s pool so that we may more effectively manage the process next year. If you
have any specific questions or concerns regarding during my absence, please feel free to get in touch with
Samantha directly at 847-597-1222. We appreciate your support and look forward to working with you.
Sincerely,
Barbara C. Prusila
Economic Development Director
29
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF LAKE FOREST, ILLINOIS
REALLOCATING 2018 VOLUME CAP
TO THE VILLAGE OF BUFFALO GROVE, ILLINOIS
WHEREAS, the City of Lake Forest, Lake County, Illinois the (“City”), is a municipality and
a home rule unit of government duly organized and validly existing under Section 6(a) of Article
VII of the 1970 Constitution and laws of the State of Illinois; and
WHEREAS, certain tax exempt private activity bonds may be issued only if sufficient
volume cap pursuant to Section 146 of the Internal Revenue Code of 1986, as amended (the
“Code”), is available for the bonds; and
WHEREAS, pursuant to the Code, the City has been allocated volume cap equal to
$105.00 per resident of the City in calendar year 2018, or $2,034,375.00 for the issuance of such
tax exempt private activity bonds; and
WHEREAS, pursuant to Section 6 and Section 6.1 of the Illinois Private Activity Bond
Allocation Act, 30 ILCS 345/1 et seq. (the “Bond Allocation Act), and the Guidelines and
Procedures promulgated thereunder, the City may, prior to May 1, 2018, reallocate to other home
rule units of government the volume cap allocated to the City by the Code for their issuance of
such tax exempt private activity bonds or for subsequent transfer or reallocation; and
WHEREAS, the City has not used any of its 2018 volume cap and has no present intention
to use the same; and
WHEREAS, the Lake County Partnership for Economic Development, Inc. has offered
Lake County home rule communities the opportunity to participate in a program to combine their
respective volume cap allocations and create a Private Activity Bond Clearinghouse Pool (the
“Pool”) to facilitate the issuance of tax-exempt private activity bonds to finance, manufacturing
and multi-family housing commercial projects in Lake County, Illinois, for economic development
purposes (“Eligible Projects”); and
WHEREAS, the Village of Buffalo Grove, a home rule unit of government (“Buffalo
Grove”), pursuant to its Resolution No. 2001-51 adopted December 17, 2001, agreed to host the
Pool and to reserve its own volume cap, and accept volume cap reallocated to Buffalo Grove by
other home rule units of government, for the issuance of tax-exempt private activity bonds placed
through the Pool to finance Eligible Projects; and
WHEREAS, Buffalo Grove has requested that the City reallocate all of its 2018 volume
cap to Buffalo Grove to be used for the issuance of tax-exempt private activity bonds placed
through the Pool to finance Eligible Projects;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, LAKE COUNTY, ILLINOIS, as follows:
Section 1: Recitals. The foregoing recitals are incorporated in and made a part of this
Resolution by this reference as findings of the City Council.
Section 2: Transfer and Reallocation of 2018 Volume Cap. Pursuant to Section 6 and Section
6.1 of the Bond Allocation Act and the Guidelines and Procedures promulgated
thereunder, the City irrevocably agrees to, and does hereby, transfer and
reallocate all of its 2018 volume cap to Buffalo Grove to be used for the issuance
of tax-exempt private activity bonds placed through the Pool to finance Eligible
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Projects as directed by the Advisory Committee created pursuant to Buffalo Grove
Resolution No. 2001-51.
Section 3: Agreement. This Resolution shall constitute the agreement of the City to a different
allocation under Section 146(e)(3) of the Code and the writing required under
Section 6 of the Bond Allocation Act.
Section 4: Warranty. The City covenants and warrants that it has taken no action or issued
bonds that would abrogate, diminish, or impair its ability to fulfill the written
agreement, covenants, and undertakings on its part under this Resolution.
Section 5: Authorization. As required by the Bond Allocation Act and the Guidelines and
Procedures promulgated thereunder, a certified copy of this Resolution shall be
transmitted to the Office of the Governor of the State of Illinois. Any and all
appropriate and proper officers, officials, agents, and employees of the City are
hereby authorized, empowered, and directed to take all necessary and advisable
actions, and to execute all such documents and certificates, as may be necessary
to further the purposes and intent of this Resolution.
Section 6: Maintain Record. The City shall maintain a written record of this Resolution in its
records for so long as the bonds to which the volume cap transferred by this
Resolution is reallocated remain outstanding.
Section 7: Effective Date. This Resolution shall be in full force and effect from and after its
passage and approval as required by law and is enacted by the City pursuant to
its powers under the laws of the State of Illinois and the Illinois Constitution of 1970
and its home rule powers.
PASSED this _____ day of __________________, 2018
AYES:
NAYS:
ABSENT:
APPROVED this _____ day of _______________, 2018
____________________________________
Mayor
ATTEST:
__________________________
City Clerk
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PROFESSIONAL SERVICES CONTRACT
FOR COLLECTION OF DELINQUENT ACCOUNTS
THIS CONTRACT is made and entered into effective , 2018, by and between the CITY OF
LAKE FOREST, ILLINOIS, 800 North Field Drive, Lake Forest, IL
60045, an Illinois municipal corporation, hereinafter “Lake Forest” or the “City”; and
LINEBARGER GOGGAN BLAIR & SAMPSON, LLP, a Texas limited liability partnership,
hereinafter the “Firm.”
I. General Scope of Services
Lake Forest agrees to employ and does hereby employ the Firm to enforce the collection of
delinquent accounts receivable as more specifically described below pursuant to the terms and
conditions described in this contract. This contract supersedes all prior oral and written agreements
between the parties, and can only be amended if done so in writing and signed by all parties.
Furthermore, this contract cannot be transferred or assigned by either party without the written
consent of all parties.
At the City’s discretion, Lake Forest agrees to refer to the Firm for collection by electronic medium
the following delinquent accounts that are due and payable to the City by the debtor
(“Accounts”):
(1) Accounts receivables and returned check payments for City services, including;
a. Miscellaneous receivables;
b. Checks issued without sufficient funds;
c. Community Development fees; and
d. Special Garbage services.
(2) Fines;
(3) Parking citations and other vehicle related violations;
(4) Recreation memberships and activities;
(5) Fire Ambulance fees;
(7) Alarm Billing fees; and,
(8) Other receivables as determined by the City including the backlog of
accounts receivable owed to the City.
The collection process shall incorporate both the preparation and mailing of demand letters to
verified delinquent Account holders, and a concurrent telephone collection campaign, in a format
and frequency to be agreed upon by the parties. An Account shall be considered delinquent when
not paid by the debtor to Lake Forest on the date payment was originally due. It is anticipated,
though not required, that Lake Forest will forward all Accounts to the Firm for collection prior to
the Account reaching a maximum of: 90 days delinquent with respect to categories (2) through
(7). With respect to categories (1) and (8), Lake Forest will use its best efforts to forward such
Accounts to the Firm as promptly as reasonably possible. Lake Forest will provide the Firm with
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copies of, or access to, the underlying factual information and documentation relating to all
delinquent accounts as is necessary to effectuate the services that are subject to this contract.
The Firm’s project team will work with the designated City representatives to discuss
implementation, electronic and written communications protocols and data transfer requirements
with the City’s staff, and will develop the necessary database and programming interfaces at no
cost to Lake Forest. Should Lake Forest require any new or additional computer hardware or
software to fulfill its obligations under this contract, the cost of purchasing, licensing and
installing any such items required solely for Lake Forest’s use shall be borne by Lake Forest.
The Firm shall use account information provided by Lake Forest for the purposes of account
collection only, and shall keep all such information confidential from any third party without
express written authorization from Lake Forest, and in compliance with the City’s Identify Theft
Policy. The Firm will ensure that all collection activities are performed in a professional and
respectful manner, in compliance with all other applicable federal, state and local laws and
regulations including, where applicable, the Fair Debt Collection Practices Act (FDCPA) and the
Telephone Consumer Protection Act (TCPA). If an amount is disputed by a delinquent account
holder, the Firm shall promptly refer that dispute to the appropriate City department or agency for
its review, and shall be under no obligation to continue to pursue collection activities regarding
such account until the delinquency at issue is either verified, vacated/discharged or adjusted by the
City, and the results of the City’s review are communicated to the Firm.
Where appropriate under the law, and consistent with the statutory requirements of the Illinois
Intergovernmental Cooperation Act (5 ILCS 220 et seq.) and the State Comptroller Act (15 ILCS
405/10.05 et seq.), the Firm will assist Lake Forest in preparing necessary information regarding
monies owed to Lake Forest, and submitting such information in the appropriate format to the
Illinois Office of the Comptroller to seek an offset pursuant to Illinois’ Local Debt Recovery
Program. For any moneys collected under the Local Debt Recovery Program as a result of the
Firm’s efforts, the Firm shall be compensated at the same rate set forth below in section “V”. Lake
Forest may also choose on its own to submit materials directly to the Illinois Office of the
Comptroller to seek an offset pursuant to Illinois’ Local Debt Recovery Program, with no
compensation due the Firm.
The Firm will maintain at all times over the life of this Contract, all necessary professional licenses
and registrations required to legally perform the duties and obligations required by this Contract.
Over the life of this contract, designated managers from the Firm’s Chicago office will be available
for meetings and consultation as reasonably required by Lake Forest to answer questions, discuss
status and generally ensure the City’s needs are being met.
II. Contractual Services
In conjunction with the collection services set forth above to be provided pursuant to this Contract,
the Firm will provide the following:
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1. When an account does not include a phone number, or when a collector or the system
determines that the listed number and/or address is incorrect, the Firm will perform its
electronic, multi-tiered batch skip-tracing process on all accounts referred to the Firm
at no cost to the City;
2. The Firm will make multiple payment options available to delinquent Account holders
for all Lake Forest Accounts including a mobile device compatible website, and other
options to facilitate web-based payments, mail-in payments, payment via credit card,
checks, checks-by-phone, money orders, and Interactive Voice Response (IVR)
payments to make payment by Lake Forest’s delinquent Account holders as convenient
as possible.
3. The Firm will develop, with the advice and input of designated City representatives,
the terms and parameters of installment payment plans to be available upon request to
delinquent Account holders, including required down payment amounts, plan lengths,
and, if desired, terms relating to the establishment of hardship plans for individuals
meeting requirements to be determined by the City, such as for veterans or seniors.
Upon receipt of all necessary information regarding the requisite terms, the Firm will
implement, track and enforce the terms of all installment payment plans relating to the
City’s Accounts.
4. The Firm will provide the City with updated resident address and telephone numbers
in an agreed upon format and frequency to ensure that the City has current reliable
information regarding Lake Forest residents and delinquent Account holders in its
system.
5. The Firm will provide all technical support and assume all IT personnel costs associated
with establishing remote, secure, web-based data access to Lake Forest’s Accounts by
City employees who require access to this information through the Firm’s LGBS View.
This access will allow those designated employees remote, realtime access to all
Accounts placed with the Firm from their own computers.
6. The Firm will establish unique toll-free numbers to be used by all Lake Forest
delinquent Account holders when contacting the Firm regarding an Account referred
to the Firm by the City. The numbers will coincide with the type of receivable in
question to ensure compliance with FDCPA requirements. The Firm’s Chicago call
center will conduct the City’s dialer campaigns and respond to all delinquent Account
holder calls relating to the City’s Accounts.
7. To better facilitate the needs of Lake Forest residents, the Call Center will be staffed
and available to place and accept calls relating to the City’s Accounts during the
following hours: Monday through Friday from 8 a.m. to 7 p.m. (CST), and Saturdays
from 8 a.m. to noon (CST), exclusive of holidays. All inbound and outbound call to
the Call Center will be recorded for quality assurance purposes.
8. The Firm will ensure that it has an appropriate number of bilingual Call Center
representatives on staff at all times when the Call Center is open to respond to the needs
of delinquent Lake Forest Account holders.
9. The Firm will provide on-going technical support over the life of this Contract, at no
cost to Lake Forest, to ensure the security, accuracy and dependability of all data
transfers, storage and other operations, and to ensure the security of the Firm’s IT
systems utilized in connection with the collection, storage and/or transfer of data
relating to Accounts referred to the Firm by the City.
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III. Contract Administration and Oversight
The Firm will work with designated City staff and officials to develop appropriate language, time
frames and sequence of demand letters to be used by the Firm in connection with its collection
activities. All standard, written communications to be used in connection with the Firm’s
collection activities will be sent on official firm letterhead, and will be pre-approved by the City.
The Firm will work with designated City staff to develop the format, type and frequency of any
other reports desired by the City, and that can routinely be created using the Firm’s account
management systems, and will work with designated Lake Forest personnel to develop the
format, type and frequency of any such reports that may be requested. Those reports may
include, upon request, information reflecting different placement variables, total number of
Accounts assigned, number recalled, amount collected broken out by type of debt, number and
dollar value of Accounts still in the Firm’s inventory undergoing active collection activities.
The Firm reserves the right to return all Accounts not collected within two (2) years of referral by
Lake Forest. Account holders identified as being in bankruptcy, or deceased, or deemed indigent
or otherwise unable to pay when the Account holder is found shall be returned with information
reflecting the reason the Account is being returned. Upon return of these Accounts, neither party
will have any obligation to the other party to this Contract with regard to the returned Accounts.
Lake Forest may recall any transferred Account at any time upon notice to the Firm, at which point
all collection activity will immediately cease, and the Account will be returned to the City along
with a returned Account report.
IV. Indemnification
The Firm shall indemnify, defend and hold Lake Forest harmless from and against all liabilities,
losses and/or costs arising from claims for damages, or suits for losses or damages, including
reasonable costs and attorney’s fees, which may arise as a result of the Firm’s performance of the
services described in this contract. The indemnity provision of this contract shall have no
application to any claim or demand which results from the sole negligence or fault of Lake Forest,
its officers, agents, employees or contractors. And furthermore, in the event of joint and/or shared
negligence or fault of Lake Forest and the Firm, responsibility and indemnity, if any, shall be
apportioned in accordance with Illinois law and without waiving any defenses of either party. The
provisions of this paragraph are intended for the sole benefit of the parties hereto and are not
intended to create or grant any right, contractual or otherwise, to any other persons or entities.
V. Compensation
As compensation and fee for services provided pursuant to this contract, Lake Forest agrees to pay
to the Firm twenty-five percent (25%) of the total amount actually collected by the Firm on all
Accounts referred to it by the City, which fees shall be managed as follows:
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1. With respect to Accounts or delinquencies on which fees are not charged to and
collected from delinquent Account holders as described in paragraph 2 below, the Firm
shall deduct its fees from the gross amount collected each month and shall remit, in the
form and method requested by the City, the remaining net amount to Lake Forest along
with a report showing the total amount collected and the total amount of fees retained
by the Firm no later than the 30th day following the end of each calendar month.
2. With respect to Accounts or delinquencies for which the City’s Municipal Code or
other applicable law authorizes that collection fees or costs be charged to and collected
from delinquent Account holders, the Firm will add the fees set forth in this Section V
onto the underlying balance of each applicable Account, and collect such fees directly
from the delinquent Account holders. The Firm will then retain its fees from the gross
amount collected each month and remit to Lake Forest, in the form and method
requested by the City, the remaining net amount collected along with a report showing
the total gross amount collected and the total amount of fees retained by the Firm no
later than the 30th day following the end of each calendar month.
3. The Firm shall not charge the City or any of its delinquent Account holders any
additional costs for credit card fees, convenience fees or processing fees.
This Contract does not include any litigation services on the part of the Firm to enforce collection
efforts. Should Lake Forest desire to have the Firm file any lawsuit or pursue litigation or court
ordered, pre- or post-judgment collection remedies to enforce collection of any Account, a separate
agreement and fee structure shall be negotiated and agreed upon in writing by both parties hereto.
VI. Term and Termination
The initial term of this contract is three years, beginning _____________, 2018, and continuing to
and through , 2021. Following the expiration of this initial term, and in
the event this contract has not been formally extended by mutual agreement of the parties, Lake
Forest and the Firm may agree to extend the initial term of the contract for two additional one (1)
year periods, under the same terms and conditions stated herein, or such other terms or extension
period permitted by City ordinance and agreed upon by the parties. If not formally extended,
following the expiration of the initial term and any extended term, this contract shall automatically
continue on a month-to-month basis unless or until terminated as provided herein. Either party
may, with or without cause, terminate this contract at the end of the initial contract term or
thereafter by giving the other party thirty (30) days written notice of termination.
During the initial term of this contract either party shall have the right to terminate the same prior
to its expiration based upon a material breach of contract by the other party, including non-
satisfaction of services provided; provided however, that the party giving notice of breach shall
grant the receiving party a period of ninety (90) days from the date of written notice, and a
reasonable opportunity to attempt to cure any unsatisfactory terms, acts, omissions or conditions.
Should the party receiving notice be found not to have remedied the unsatisfactory terms, acts,
omissions or conditions to the satisfaction of the party giving notice, the party giving notice may
terminate this contract.
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Unless otherwise mutually agreed by the parties, the effective date of any termination shall be sixty
(60) days from the date the notice of termination is received; said sixty (60) days period being
deemed adequate for the purpose of the City to ensure continuity of services, and for the Firm in
winding down its affairs with regards to work in progress.
Lake Forest is entitled, but is not required, to refer additional Accounts to the Firm after notice of
termination has been received by the Firm to ensure continuity of services. In any event, the Firm
shall be entitled to payment of its fee, pursuant to Paragraph V. of this contract, for all amounts
collected on referred Accounts during the sixty (60) day “winding down” period and until and
through the actual date of contract termination if extended by agreement of the parties. At the end
of that period, all Accounts shall be returned to Lake Forest by the Firm as required by agreement
of the parties or as required by law.
VII. Notice
For purposes of sending notice under the terms of this contract, all notices to be sent by one party
to the other under this contract shall be sent by certified United States mail, or delivered by hand
or by courier, and addressed as follows:
If to the Firm:
Linebarger Goggan Blair & Sampson, LLP
Attention: Catherine A. Murray
233 South Wacker Drive
Suite 4030
Chicago, IL 60606
If to Lake Forest:
City of Lake Forest
Attention: Diane Hall
800 North Field Drive
Lake Forest, IL 60045
VIII. Illinois Law
This contract is made and is to be interpreted under the laws of the State of Illinois and venue
shall at all time rest in Lake County, Illinois. In the event that any provision(s) of this contract
shall for any reason be held invalid, illegal or unenforceable, the invalidity, illegality or
unenforceability of that provision(s) shall not affect any other provision(s) of this contract, and it
shall further be construed as if the invalid, illegal or unenforceable provision(s) had never been a
part of this contract.
IX. Insurance
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At all times during the term of this Contract, the Firm will maintain general liability insurance in
an amount not less than $1 million, workers compensation and employers’ liability insurance in
an amount not less than $1 million, professional liability insurance in an amount not less than $3
million, worker’s compensation insurance in an amount not less than $1 million and technology
professional liability insurance in an amount not less than $3 million. Where applicable, all
insurance maintained by the Firm with respect to this Contract shall name the City as an
additional insured unless such designation is unavailable due to commercial practices in the
insurance industry as to the particular type of coverage. No policies will be cancelled without
prior written notice to the City of at least 30 days.
X. Execution
In consideration of the terms and compensation herein stated, both the Firm and Lake Forest hereby
accept their respective obligations and undertake performance of said contract as set-forth above.
This contract is executed on behalf of Lake Forest by the presiding officer of its governing body,
or by such other person who is authorized to execute this instrument, and by its duly appointed
Corporation Counsel.
This contract may be executed in any number of counterparts, and each counterpart shall be
deemed an original for all purposes. Signed facsimiles shall be binding and enforceable.
SIGNATURES TO FOLLOW ON PAGE 8
Signatures of Parties to Professional Services Contract For The Collection
of Delinquent Accounts Receivable, dated , 2018.
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WITNESS the signatures of all parties hereto this, the _______ day of
________________________, 2018.
CITY OF LAKE FOREST
By: _________________________________________
Its:
Title
By:
Corporation Counsel
LINEBARGER GOGGAN BLAIR & SAMPSON, LLP
By: _________________________________________
Catherine A. Murray
Managing Partner Chicago Office
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