CITY COUNCIL 2018/03/19 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, March 19, 2018 at 6:30 pm
City Hall Council Chambers
Honorable Mayor, Robert Lansing
Prudence R. Beidler, Alderman First Ward Stanford Tack, Alderman Third Ward
James E. Morris, Alderman First Ward Jack Reisenberg, Alderman Third Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
Motion to Appoint Alderman Tack as Acting Mayor
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
A. Announcement of the Seventh Recipient of The Lawrence R.
Temple Distinguished Public Service Award
-George A. Pandaleon
PRESENTED BY: Temple Award Committee Members
James Cowhey, Chairman, Scott Helton, Maddie Dugan, Tom Swarthout
STAFF CONTACT: Margaret Boyer, City Clerk (847-810-3674)
BACKGROUND/DISCUSSION: This award is made annually in memory of Lawrence R. Temple,
who was serving the City as Alderman representing the Third Ward when he suddenly died on
August 12, 2000. A twenty-four year resident, Temple previously had served as a member of
the Plan Commission and the Building Review Board. Temple chaired the Building Review
Board from 1993 until 1998. At the time the award was established, at the urging of several of
Temple’s colleagues, then-Mayor Howard J. Kerr observed: “He loved Lake Forest and
worked hard to protect its character and quality of life. He had the capacity to relate to and
work with people to bring understanding, comprise, and solution of difficult issues.”
In 2014 the City Council re-instated the Larry Temple Public Award Committee. Nominations
were solicited from Lake Forest residents to honor a living volunteer in community
organizations or local government in The City of Lake Forest for distinguished public service.
This year, the Committee selected George A. Pandaleon as the recipient of the Service
award for 2017.
While as a resident and a leader in the business community, George Pandaleon
accomplished many things in his life that were necessary and non-negotiable, all while he
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chose to say “yes” to virtually all requests for his help with City matters, whether on a City
Board or Commission or as a “citizen-at-large”.
Residents interested in nominating a worthy candidate for 2018 can do so with nominations
accepted through November 30, 2018. The Committee will meet, and the award winner
selected for 2018 will be announced at the first meeting in February 2019. To nominate a
candidate for this award, residents should contact the City Clerk.
A copy of the award can be found on page 22.
2. COMMENTS BY CITY MANAGER
A. Vehicle Sticker/Parking Permit/Animal License Renewals
-Elizabeth Holleb, Finance Director
B. Police Advanced Resources
-Karl Walldorf, Chief of Police
3. COMMENTS BY COUNCIL MEMBERS
PUBLIC WORKS COMMITTEE
1. Army Corps Of Engineer Study Follow up and Future Inter-Governmental Agreement
-Ramesh Kanapareddy, Director of Public Works, Highland Park
BACKGROUND INFORMATION: Planning Assistance Study -
North Branch of Chicago River – Middle Fork and Skokie Rivers
The purpose of this study is to evaluate the watersheds of the Middle Fork and Skokie River
(East Fork) of the North Branch of the Chicago River. Recent flooding due to heavy rainfalls
have prompted communities in these watersheds to seek a better understanding of the
current conditions. This study will evaluate economic damages in order to provide a better
understanding of the problem and determine the potential for future flood risk management
efforts.
Communities in both Lake and Cook Counties, along with Illinois Department of Natural
Resources, Lake County SMC and the affected drainage districts are partnering with The US
Army Corps of Engineers with the goal of completing a comprehensive regional study to
identify opportunities to mitigate flooding. Background can be found on page 24.
COUNCIL ACTION: For Information only
2. Award of Bid for a Pre-Owned Horizontal Directional Boring Machine for the Streets
Section Gas Light LED Conversion Program Included in the FY2019 Capital
Improvement Budget.
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PRESENTED BY: Dan Martin, Superintendent of Public Works (810-3561)
PURPOSE AND ACTION REQUESTED: The Public Works Committee is requesting City Council
authorization to purchase a pre-owned Vermeer Navigator D9x13 Horizontal Directional
Boring machine for the Streets Section included in the FY2019 capital improvement budget.
The directional boring machine is a key piece of equipment to enable the Streets Section’s
workforce to install the electrical infrastructure necessary to convert the gas lights to LED
lighting.
BACKGROUND/DISCUSSION: At the February 16, 2016 Public Works Meeting, the Committee
reviewed and approved the recommended gas light replacement and maintenance policy.
As part of that discussion, the Committee directed staff to look again into converting the 431
gas lights to LED since it had been ten years (2006) from the last time it was studied. Two major
challenges exist with converting gas lights to LED: first, achieving the same ambience given
from the glow of a gas fixture using an electric lamp, and secondly, the high infrastructure
cost associated with providing electric to each of the 431 gas lights.
To address the light quality concerns, staff worked with a local vendor to develop a
prototype miniature 4 watt LED lamp to match the gas mantle. As part of its October 10, 2016
Public Works Committee Meeting, the Committee visited Triangle Park and reviewed a gas
light that was converted to electric that used the prototype LED. The demonstration showed
that advancements in LED technology made it capable of duplicating the glow from a gas
light. Additionally the light intensity can be increased or decreased to meet specific
neighborhood lighting needs. Also, in attendance at the meeting were members of the Lake
Forest Preservation Foundation (LFPF) that agreed the LEDs did in fact, look like the gas lights.
The first step taken to address installing electrical infrastructure necessary to convert lights was
to meet with contractors to conduct a cost comparison on the same 15 gas lights that were
part of an engineer study done in 2006, which resulted in the lowest bid being $117,104 or
$7,806 per light. This brought the 2006 full conversion cost estimate to more than $3.3 million,
with a 33+ year payback period. Staff’s cost breakdown estimate was lower than the 2006
figures due to having more contractors performing directional boring than in 2006. However,
the estimates still put the full conversion costs in the millions, making the project cost
prohibitive. Staff then began looking into what it would take to perform the work using in-
house workforces similar to what has been successfully done over the last 5 years with the
street lighting LED retrofitting program. Over the last eight months, staff has been researching
materials and equipment and field surveying to develop a program budget and schedule to
convert the gas lights using in-house crews. In the last several months, the Public Works
Committee has reviewed the Gas Light Conversion program and provided staff with
feedback and direction. Also, the Committee heard from members of the LFPF that attended
a meeting. LFPF showed support for the conversion program; however they requested the
Committee consider arranging the conversion so gas lights in the historic districts would be
converted towards the end of the program. They also asked that the City communicate to
the residents about the gas light conversion program. The Committee agreed and
adjustments to the map were made accordingly. Additionally staff has reached out to the
LFPF to arrange a future meeting to coordinate working with them on communicating to the
community.
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The gas light LED conversion program the Committee recommends will budget $70,000 per
year over a 10-year period (FY19–FY28). The full conversion cost utilizing in-house crews is
approximately $1,475 per light, plus the purchase of a $65,000 directional boring machine for
a total cost over a ten year period of $700,725.
Attached on page 29 of this agenda packet is the PowerPoint presentation outlining in more
detail the gas light project map, timeline, funding, conversion costs and payback period that
were reviewed and approved by the Committee at their March 8, 2018 Public Works
Committee Meeting.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/8/18 Review and approved directional
boring machine bid
Public Works Committee 2/21/18
Presented update on bidding the
boring machine and revised 10 year
Gas Light LED Conversion Map
Public Works Committee 1/24/18
Reviewed project design process and
estimated funding for Gas Light LED
Conversion
Finance & Public Works
Committee Budget Meeting 11/13/17 Discussion of funding 1NF Gas Light LED
Conversion Program
Public Works Committee 10/10/16
Approved recommendation to begin
converting gas lights to LED after
reviewing side-by-side comparison of an
existing gas light with one converted to
an LED lamp in Triangle Park.
Public Works Committee 2/16/16
Review and approved the
recommended Gas Light Replacement
& Maintenance Policy to include
options to convert gas lights to LED
BUDGET/FISCAL IMPACT: The highest cost of the gas light conversion program has been, and
still remains, the installation of the electrical conduits to each of the 431 gas lamps spread
throughout various part of the community. Therefore, having a horizontal directional boring
machine is the key component to accomplishing the gas light conversion program using in-
house crews. With the street light LED conversion coming to completion, workforce hours can
be dedicated to install the necessary electrical infrastructure and convert the gas fixtures to
electric. The majority of the proposed FY’19 Capital Improvement funds of $70,000 will be
allocated to purchasing the boring machine. The remaining funds will be used towards
purchasing additional conduit. The staff will return to the City Council if additional funding
would be needed for first location.
The Committee reviewed purchasing a new unit, renting a unit, and buying pre-owned. The
cost for the same machine new is $102,809, renting a unit for 6 months over a ten year period
totaled $420,000 ($7,000/month x 6months = $42,000 x 10 years = $420,000) and the pre-
owned low bid amount is $65,000. In addition, the directional boring machine can be utilized
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to run electrical for new or to repair street lighting, run water service lines as well as irrigation
repairs at City-owned facilities.
On March 1, 2018, the City received the following two bids for the pre-owned Vermeer D9x13
horizontal directional boring machine. Bid specifications were mailed to seventy Vermeer
dealerships nationwide. Specifications included delivery, operating, and maintenance
training.
Company Name Bid Amount
Vermeer Midsouth – Arkansas $60,000 (no longer available)
Vermeer Midwest - Illinois $65,000
The Public Works Committee approved a recommendation to the City Council to purchase
the low bid machine from Arkansas. However on the morning of March 14th, staff was notified
that the machine had been sold. Staff was in contact with the dealer multiple times after the
bid opening to review the machine’s condition and to confirm the City’s purchasing process.
The dealer had agreed to hold the machine through the morning of March 20th and at that
point, would require a letter of intent from the City to purchase it. The dealer would then hold
the machine and deliver it on May 1st. No explanation was provided to staff why the unit was
sold. Staff immediately contacted Vermeer Midwest and confirmed that the machine they
bid was still available. Midwest Vermeer agreed to hold the machine until May 1st assuming
staff confirms City Council’s approval with them on March 20th. Therefore staff’s updated
recommendation is to request City Council approve the lowest responsive and responsible
bidder, Vermeer Midwest.
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Improvement $70,000 $65,000 Y
COUNCIL ACTION: Award of bid to the lowest responsive and responsible bidder, Vermeer
Midwest, for a pre-owned horizontal directional boring machine in the amount of $65,000.
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the February 20, 2018 City Council Meeting Minutes
A copy of the minutes can be found on page 34.
COUNCIL ACTION: Approval of the Minutes
2. Approval of the Check Register for Period of January 27 – March 9, 2018
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
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Monday, March 19, 2018 City Council Agenda
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice
payments which denotes the person to whom the warrant is payable. The warrant list detail
of invoice payments shall be presented for review to the Chairperson of the City Council
Finance Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City
Council shall, upon request to the City Manager or Director of Finance, receive a copy of the
warrant list detail as recommended by the Finance Committee Chairperson. The City
Council may approve the warrant list as so recommended by the Finance Committee
Chairperson by a concurrence of the majority of the City Council as recorded through a roll
call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
Invoice payments in the All Other Funds category include an $862,500 payment from the
Laurel/Western TIF Fund and Water Treatment Plant improvements in the Water Capital Fund.
COUNCIL ACTION: Approval of the Check Register for Period of January 27 – March 9, 2018
3. Approval of Funding for a Comprehensive Parks and Facilities Master Plan Project
Jointly with the Friends of Lake Forest Parks & Recreation Foundation
STAFF CONTACT: Joe Mobile, Superintendent of Recreation (874-810-3941)
PURPOSE AND ACTION REQUESTED: The Parks & Recreation Board requests approval of an
expense not to exceed $30,000 to conduct a comprehensive parks and facilities master
planning project jointly with the Friends of Lake Forest Parks and Recreation Foundation. The
Fund Invoice Payroll Total
101 General 900,805 1,714,732 2,615,536
501 Water & Sewer 111,245 214,324 325,569
220 Parks & Recreation 144,965 456,449 601,414
311 Capital Improvements 427,327 0 427,327
202 Motor Fuel Tax 231,847 0 231,847
230 Cemetery 9,000 29,826 38,826
210 Senior Resources 15,772 30,194 45,967
510 Deerpath Golf Course 20,529 3,135 23,664
601 Fleet 181,905 68,349 250,253
416 - 433 Debt Funds 0 0 0
248 Housing Trust 0 0 0
201 Park & Public Land 7,969 0 7,969
All other Funds 1,922,596 212,520 2,135,115
$3,973,959 $2,729,528 $6,703,488
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total cost of the project is $60,000; $50,000 project cost plus an additional $10,000 for
contingency funding. The requested amount is for half of the total project that would
otherwise be funded entirely by the Parks and Recreation Department.
BACKGROUND/DISCUSSION: In mid-2016 the Friends of Lake Forest Parks & Recreation
Foundation began evaluating its ability to help support the long-range planning and
sponsorship of the Lake Forest Parks and Recreation Department through its fundraising
events and donations. At that time the question of the next big project was asked and the
discussion of long range planning began.
The current Parks and Recreation Department ten year comprehensive parks and facilities
master plan was completed by the Parks and Recreation Department in 2008. This plan
provides a highly detailed assessment of the current assets managed by Parks and
Recreation. The Friends of Lake Forest Parks & Recreation Foundation has conducted a
thorough review and are willing to co-fund the required next steps to complete the new
assessment. High level recommendations of how, where, key requirements, and cost for
each of those identified projects is a required outcome from the process. Staff believe this
initiative will fit well within the City’s new strategic plan and help support the coordinated
marketing campaign to attract families and commerce to Lake Forest.
In September the Friends of Lake Forest Parks and Recreation Foundation, along with City
staff, solicited bids from companies to coordinate a new comprehensive parks and facilities
master plan. The scope of the project has two phases: an assessment phase and a feasibility
phase. Potential companies were asked to conduct information gathering to be used to
support recommendations and prioritization of projects to be included in the long range plan
as the assessment phase. The feasibility phase will then take that information and create a
report on how and where each project could be implemented along with rough estimates on
implementation costs.
Through the process, three bids were received. After thorough vetting, the Friends of Lake
Forest Parks & Recreation Foundation and Parks & Recreation staff have selected Hitchcock
Design Group to conduct this plan beginning in the Spring/Summer of 2018.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Park & Recreation Board 2/20/18 Approval of the funding and to move
forward to City Council for approval.
Park & Recreation Board 11/21/17 Informational Presentation by the
Foundation
BUDGET/FISCAL IMPACT: The $30,000 amount requested will be paid from the Park and Public
Land (PPL)Fund. There is a current line item with available funds of $45,000 in the PPL for
master planning.
The Friends of Lake Forest Parks and Recreation Foundation will be the contract holder and all
payments will be made by the Foundation. A separate restricted fund account will be
established and a deposit of $30,000.00 will be made by both the Lake Forest Parks and
Recreation Department and the Friends of Lake Forest Parks and Recreation Foundation. The
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expenses will be paid from that account by the process currently in place for all of the
Foundation spending.
By agreeing to fund half of the comprehensive parks and facilities master plan the Parks and
Recreation Department is, in theory, saving approximately $30,000 by partnering with the
Friends of Lake Forest Parks and Recreation Foundation. This master plan is something that we
would be undertaking on our own now that the current plan has reached its useful life.
Recommended Bidder
Company Name Dollar Amount Bid
Hitchcock Design Group $50,000
The Lakota Group $103.110
Williams Architects $49,000
Below is a summary of the Project budget:
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Park and Public Land Fund $45,000 $30,000 Y
COUNCIL ACTION: Approval of Funding for a Comprehensive Parks and Facilities Master Plan
Project jointly with the Friends of Lake Forest Parks & Recreation Foundation not to exceed
$30,000.00 from the Park and Public Land Fund.
4. Approval of Change in terms for Vehicle, Pet and Parking Licenses/Permits Contract
STAFF CONTACT: Diane Hall, Assistant Finance Director 847-810-3614
PURPOSE AND ACTION REQUESTED: Staff requests City Council approve an assignment of a
portion of the Vehicle, Pet and Parking Licenses/Permits contract to American Printing
Technologies and to authorize payment to American Printing Technologies.
BACKGROUND/DISCUSSION: In November 2017, City Council approved a contract with Direct
Response Resource for the processing of the City’s vehicle licenses, pet licenses and parking
permits. Per the proposal, two companies would be providing the services necessary to
complete the process of mailing the applications, providing the online portal and fulfilling the
orders. Staff has received notification from Direct Response Resource requesting assignment
of a portion of the contract to American Printing Technologies for the online portal and
fulfillment services outline in the RFP response. This request can be found on Page 39. Staff
considers this a third party vendor and is requesting a modification to the terms in the
agreement to allow the payment for services to American Printing Technologies.
Modification to Article 3 of the agreement can be found on page 40.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 11/06/17 City Council approved contract with
Direct Response Resource
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BUDGET/FISCAL IMPACT: The contract was approved on November 6, 2017 in the amount of
$57,300 and is currently in the FY2018 budget. No additional funding is requested.
COUNCIL ACTION: If determined to be appropriate by the City Council, approve the
modification to Article 3 of the professional services agreement with Direct Response
Resource to assign a portion of the contract to American Printing Technologies and to
authorize payments as follows; Direct Response Resource $17,895 and American Printing
Technologies $39,405.
5. Request City Council Approval to Waive the Bid Process and Award a Contract for the
Water Plant Intake Cleaning Project Included in the FY2018 Capital Improvement
Budget.
STAFF CONTACT: Dan Martin, Superintendent of Public Works (810-3561)
PURPOSE AND ACTION REQUESTED: The Public Works Committee is seeking authorization from
the City Council authorization to waive the bid process and award a contract for the 2018
Water Plant Intake Cleaning Project to Northern Divers U.S.A. The proposed cleaning process
is a patented system that avoids shutting the plant down during cleaning and does not
require removing the chemical feed system running along the entire length of each intake;
saving considerable time and cost. If approved by City Council this evening, the proposed
intake cleaning is scheduled to commence the second week of April, 2018 and should be
completed prior to the high pumpage season.
BACKGROUND/DISCUSSION: The two intake pipelines deliver raw water from Lake Michigan
into the Water Treatment Plant (WTP) for filtration. The raw water enters the plant by gravity
flow. The 24” intake pipeline was constructed in the 1930s and is a sand cast iron pipe. The
pipe extends into the lake approximately 2975’ and has three inlets that are in a straight line
with the pipe. The 42” intake pipeline was constructed in 1974 and is a pre-stressed concrete
pipe. The pipe extends into the lake 3900’ and there is a “crow’s foot” at the end. The
“crow’s foot” extends to the north and south and each segment is 50’ long and 36 inches in
diameter. Both pipelines run along the bottom of the lake at an approximate depth of 30
feet.
The last time the entire lengths of both intake lines were cleaned was in 2014 by Northern
Divers U.S.A., a professional diving company with a patented cleaning technology. The
invented process creates a high pressure vortex using mixed air and water to loosen and
remove the accumulated sediment and debris from inside the 24” and 42” diameter intake
pipelines and expels the sediment back into Lake Michigan. A detailed description of the
Northern Divers U.S.A. cleaning process is attached on page 41. Northern Divers U.S.A.
patented intake cleaning process allows the Water Treatment Plant to stay in operation and
can be done without removing/re-placing the chemical feed system estimated to cost over
$350,000. In addition, this process will improve plant operations, increase capacity, and save
operating costs by reducing backwash cycles and using less chemicals.
The intake pipelines are inspected annually to be sure there are no major collapses or broken
chlorine lines and to monitor the level of sediment buildup. The last inspection was completed
this past January and concluded that the intake lines are estimated to be 25 % blocked and
require cleaning. The increased amount of accumulated sediment on the bottom of the
intake becomes a serious issue during peak demand due to the “artificial” turbidity (dirt in the
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water) that is created. While the turbidity is high, the backwash frequency can double,
increasing the water volume needed for the backwash by as much as 20%. The increase
backwash cycles cause higher operating costs, a reduction in capacity, and a negative
impact on membrane module lifespan. As of May 1, 2018 four out of the six new GE skids will
be on-line so it is imperative to have the intakes cleaned prior to the increase in demand.
Northern Divers successfully cleaned the intakes at the Glencoe Water Plant (2017),
Waukegan Water Plant (2013), Great Lakes Naval Base plant (2013) and the Thermal
Chicago, Inc. water intakes in Chicago.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/8/18 Reviewed & approved contract terms
and general conditions
Public Works Committee 2/21/18
Reviewed and approved Water Plant
Intake cleaning proposal from Northern
Divers U.S.A.
Public Works Committee 1/24/18
Review and approved request to waive
the bid process and negotiate with
Northern Divers U.S.A. to clean the
intake pipes.
City Council Meeting 5/1/17 Reviewed and approved the Fiscal Year
2018 Annual Budget
BUDGET/FISCAL IMPACT: Northern Divers U.S.A. proposal to clean the intakes pipelines this
spring is $185,000, which compared to $268,000 for the last intake cleaning in 2014, results in a
$83,000 savings. Approximately 30% of the savings (or $25,000) is a result of the modifications
that were made in the raw water intake well to install a by-pass system. As part of the 2015
Algae Pre-Screen project, the necessary piping and valve installations were done to install the
by-pass to increase the efficiencies for future intake cleanings. The by-pass significantly
reduces the amount of labor and materials needed to attached the series of pumps to each
intake pipelines.
After a thorough review and discussion of the cleaning process, the Public Works Committee
recommended waiving the bid process and moving forward with Northern Divers U.S.A. Also,
Northern Divers has agreed in writing to hold the same price of $185,000 to clean the intakes
within a 5 year period, which meets the City’s timeline to have the intakes cleaned every 4 to
5 years. Additional savings may be achieved in future years by coordinating with neighboring
communities, which the City is proactively seeking.
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Water Fund Capital Improvement $185,000 $185,000 Y
COUNCIL ACTION: Requesting City Council waive the competitive bid process in accordance
with Administrative Directive 3-5, Section 9.0D – Sole Source Vendor of the Purchasing
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Directive and award the FY18 Intake Cleaning Project at the Lake Forest Water Plant, to
Northern Divers U.S.A. in the amount of $185,000.
6. Award of Bid for the Replacement of a ½-Ton Pick-Up Truck for the Water & Sewer
Section Included in the F.Y. 2019 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the
replacement of a Water & Sewer Section pick-up truck included in the F.Y. 2019 capital
equipment budget.
BACKGROUND/DISCUSSION: The current unit # 906 is a 2007 Chevrolet Silverado with
approximately 130,000 miles. It is a utility pick-up truck that is used by the Supervisor of the
Section and carries many tools, barricades, and materials for the Section’s operations.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee March 8, 2018 Reviewed & Approved Bids
Public Works Committee December 13, 2017 Reviewed & Approved
Finance Committee November 13, 2017 Reviewed with Capital Plan
BUDGET/FISCAL IMPACT: Current unit # 906’s lower outer door frames are rusted through and
the vehicle’s interior rocker panels, fenders, and quarter panels all have significant rust.
Mechanically, the fuel and brake lines are significantly rotted. The vehicle will soon require
significant investment into its suspension (ball joints, tie rod ends, springs, etc.) and parts to
replace its emission control system.
The following bids were received on March 1, 2018:
Dealership Bid Trade Net
Palmen GMC $30,350 $5,500 $24,850
Flag Chevrolet $30,208 $4,000 $26,208
Ray Chevrolet $30,312 $2,000 $28,312
Miles Chevrolet $35,375 $1,800 $33,575
The City’s fleet of pickups, one ton dumps, and building inspection vehicles is 98% GM
products. The City has had very good experience with these vehicles and has a good
working relationship with surrounding GM dealerships. With a majority of the fleet being GM
vehicles, the mechanics are able to streamline repairs and the parts inventory is minimized
due to many common parts. Warranty work can be completed at any GM dealership and
parts are readily available throughout the area. Staff therefore recommends awarding the
bid to lowest bidder.
Per the Purchasing Directive 3-5, staff sent bid specifications to multiple dealerships, had the
invitation to bid printed in a local newspaper, and placed all specifications on the City’s
website.
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If the bid is awarded by City Council, staff anticipates receiving the replacement truck in late
June, 2018. Below is a summary of the pick-up truck’s budget:
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Water & Sewer Fund $35,000 $24,850 Y
COUNCIL ACTION: Award of bid for the replacement of a Water & Sewer pick-up truck to the
low bidder, Palmen GMC, in the amount of $24,850.
7. Award of Bid for the Replacement of a ¾-Ton Pick-Up Truck for the Parks Section
Included in the F.Y. 2019 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the
replacement of a Parks Section pick-up truck included in the F.Y. 2019 capital equipment
budget.
BACKGROUND/DISCUSSION: The Parks Section is reducing their pick-up truck fleet and is
trading-in three pick-up trucks for the purchase of the proposed ¾-ton truck. Units # 122, 126,
and 18009 have accrued 112,000, 105,000, and 137,000 miles respectively. They each carry
multiple tools and materials for the maintenance of the City’s parks, however with the recent
purchase of a mini end-loader, the Section can be more efficient at completing its tasks and
not need as many pick-up trucks.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee March 8, 2018 Reviewed & Approved Bids
Public Works Committee December 13, 2017 Reviewed & Approved
Finance Committee November 13, 2017 Reviewed with Capital Plan
BUDGET/FISCAL IMPACT: All three pick-up trucks being traded-in have had multiple repairs and
are currently in need of a variety of items to include water pumps, radiators, and radiator
cooling fans. Similar to all of the pick-up trucks of this age in the City’s fleet, these three trucks
also have significant rust on their door’s rocker panels, quarter panels, and brake lines.
The following bids were received on March 1, 2018:
Dealership Bid Trade # 122 Trade # 126 Trade # 18009 Net
Flag Chevrolet $42,446 $3,000 $4,000 $6,000 $29,446
Ray Chevrolet $42,680 $1,800 $4,000 $5,000 $31,880
Palmen GMC $41,858 $1,000 $3,000 $5,500 $32,358
Miles Chevrolet $43,997 $ 400 $1,800 $2,500 $39,297
The City’s fleet of pickups, one ton dumps, and building inspection vehicles is 98% GM
products. The City has had very good experience with these vehicles and has a good
working relationship with surrounding GM dealerships. With a majority of the fleet being GM
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Monday, March 19, 2018 City Council Agenda
vehicles, the mechanics are able to streamline repairs and the parts inventory is minimized
due to many common parts. Warranty work can be completed at any GM dealership and
parts are readily available throughout the area. Staff therefore recommends awarding the
bid to lowest bidder.
Per the Purchasing Directive 3-5, staff sent bid specifications to multiple dealerships, had the
invitation to bid printed in a local newspaper, and placed all specifications on the City’s
website.
If the bid is awarded by City Council, staff anticipates receiving the replacement truck in late
June, 2018. Below is a summary of the pick-up truck’s budget:
FY2019 Funding Source Amount Budgeted Amount Requested Budgeted?
Y/N
Park & Recreation Fund $30,000 $29,446 Y
COUNCIL ACTION: Award of bid for the replacement of a Parks Section pick-up truck to the
low bidder, Flag Chevrolet, in the amount of $29,446.
8. Award of Bid for the Replacement of a 5-Yard Dump Truck for the Streets Section
Included in the F.Y. 2019 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award two bids for the
replacement of a Streets Section dump truck included in the F.Y. 2019 capital equipment
budget.
BACKGROUND/DISCUSSION: The Streets Section operates eight, 5-yard dump trucks that are
used and shared daily by all of the maintenance Sections. Unit # 431 is a 2001 International
hooklift that has accrued approximately 7,000 hours to-date. Half of the Streets’ dump trucks
operate a hooklift system which allows multiple truck bodies to be loaded on and taken off
within minutes. This reduces the total number of dump trucks needed in the fleet. A hooklift
truck could have a sewer cleaning body, chipper body, flatbed, or a dump body attached in
the morning and within minutes, replace it with a salt spreader for an impending snow storm.
For over seventeen years, truck # 431 has been used to haul various materials, plow, spread
salt, and be a primary piece of equipment for the summer asphalt patching program
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee March 8, 2018 Reviewed & Approved Bids
Public Works Committee December 13, 2017 Reviewed & Approved
Finance Committee November 13, 2017 Reviewed with Capital Plan
BUDGET/FISCAL IMPACT: Current unit # 431 has significant body rot throughout its cab, its doors,
floor, and frame. It has periodic starting issues and is in need of various suspension repairs. The
hooklift itself is rotted in multiple locations and needs to be replaced. The truck had either a
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Monday, March 19, 2018 City Council Agenda
mechanical or hydraulic issue during each snow storm this past winter and was being repaired
by Fleet Maintenance more times than it was actually on the street plowing.
Similar to the National IPA, staff is requesting approval to purchase the replacement 5-yard
dump truck through the National Joint Powers Alliance’s vendors JX Peterbilt (chassis vendor)
and Lindco Equipment (body supplier / installer). NJPA is a public agency that was statutorily
created to provide purchasing assistance to only governmental, education, and non-profit
agencies. NJPA purchases are included in the City’s purchasing directive under section 9.0-
F, government joint purchases. All items offered through NJPA are competitively bid
nationally and are sold through specific local vendors. The following bid amounts were
provided by NJPA:
Vendor Type NJPA Bid Trade # 431 Trade # 448 Net
JX Peterbilt Chassis $98,445 $10,000 $4,500 $83,945
Lindco Eqpt. Body Supplier $147,496 --------- -------- $147,496
Total $245,941 $10,000 $4,500 $231,441
JX Peterbilt provided a trade-in value for the current # 431 and the City’s old street sweeper,
# 448. The street sweeper was replaced this past fall but the trade-in amount and bids for the
outright sale of the unit was $1,000. Staff is therefore recommending City Council accept JX
Peterbilt offer of $4,500 with this purchase. Equipment will be delivered after May 1, 2018.
Below is a summary of the dump truck’s budget:
FY2019 Funding Source Amount Budgeted Amount Requested Budgeted?
Y/N
Capital Fund $233,000 $231,441 Y
COUNCIL ACTION: Award of bid for the replacement of a Streets 5-yard dump truck to JX
Peterbilt in the amount of $83,495 and Lindco Equipment in the amount of $147,496.
9. Award of Bid for the Replacement of a ½-Ton Special Service Pick-Up Truck for the
Police Department Included in the F.Y. 2019 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the
replacement of a Police Department special service pick-up truck included in the F.Y. 2019
capital equipment budget.
BACKGROUND/DISCUSSION: The Police Department currently utilizes a Chevrolet Tahoe (unit #
20) and two parking scooters with its Community Service Officers (CSO hereafter). As it reviews
the entire fleet each year, staff’s goal is to maximize the use of all City vehicles before they are
replaced. In this case, the current CSO Tahoe # 20 will be moved to the City’s vehicle pool
system and an older / higher mileage Tahoe (unit # 90) will be traded-in. If a Section’s vehicle
is being serviced by Fleet Maintenance, if no vehicles are available, or if a large group of staff
need to attend training off site, the City has a small pool of vehicles staff can use. CSO vehicle
# 20 will be replaced with the requested crew cab pick-up truck.
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Monday, March 19, 2018 City Council Agenda
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee March 8, 2018 Reviewed & Approved Bids
Public Works Committee December 13, 2017 Reviewed & Approved
Finance Committee November 13, 2017 Reviewed with Capital Plan
BUDGET/FISCAL IMPACT: As previously noted, pool vehicle # 90 will be traded-in. Unit # 90 is a
2008 Chevrolet Tahoe and has accrued 186,000 miles. Its driver and passenger side floors have
been replaced with old street signs. The starter, alternator, water pump, radiator, and brakes
are also in need of replacement and the cab’s rocker panels and under-carriage are severely
rotted. Current unit # 20 is a 2013 Chevrolet Tahoe and has accrued approximately 152,000
miles.
The following bids were received on March 1, 2018:
Dealership Bid Trade Net
Ray Chevrolet $34,295 $1,800 $32,495
Flag Chevrolet $36,037 $2,000 $34,037
Miles Chevrolet $35,743 $1,500 $34,243
The City’s fleet of pickups, one ton dumps, and building inspection vehicles is 98% GM
products. The City has had very good experience with these vehicles and has a good
working relationship with surrounding GM dealerships. With a majority of the fleet being GM
vehicles, the mechanics are able to streamline repairs and the parts inventory is minimized
due to many common parts. Warranty work can be completed at any GM dealership and
parts are readily available throughout the area. Staff therefore recommends awarding the
bid to lowest bidder.
Per the Purchasing Directive 3-5, staff sent bid specifications to multiple dealerships, had the
invitation to bid printed in a local newspaper, and placed all specifications on the City’s
website.
If the bid is awarded by City Council, staff anticipates receiving the replacement truck in late
June, 2018. Below is a summary of the pick-up truck’s budget:
FY2019 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $37,000 $32,495 Y
COUNCIL ACTION: Award of bid for the replacement of a CSO pick-up truck to the low
bidder, Ray Chevrolet, in the amount of $32,495.
10. Request Approval to Participate in Lake County’s Rock Salt Bid to Purchase Salt for
Winter 2018/2019
PRESENTED BY: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council approval to participate in
Lake County’s salt bid to purchase road salt for winter 2018/2019. The City’s commitment to
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Monday, March 19, 2018 City Council Agenda
participate in the County bid must be submitted by March 23, 2018. The County will release
their bid on March 29th with a subsequent bid opening on April 17th.
BACKGROUND/DISCUSSION: With the salt bay project completed in early May, 2015, the City
is now able to store in excess of 2,400 tons (83%) of its average annual usage of 2,900 tons.
The wall reinforcement project now allows the City to take delivery and store an additional
800 tons as compared to three years ago. Staff recommends the annual salt purchase be
made prior to the following winter resulting in 2,400 tons on-hand. Additionally, staff requests
approval to purchase an additional 1,000 tons in order to take delivery if / when needed
during the winter months. This approach guarantees the ability to have the average salt
usage of 2,900 tons available for an average winter, and allows the City to take delivery of an
additional 500 tons if needed before inventories become too low.
The City began this winter with 2,400 tons of salt. In addition, City Council had previously
approved in March, 2017, the purchase of an additional 1,049 tons via Morton Salt at
$59.15/ton.
The following chart provides a summary of the current inventory and tonnages requested for
winter 2018/2019.
Salt Tonnage On-Site at Beginning of Winter 2017/2018 2,594 tons
Salt Tonnage Used During Winter 2017/2018 -1,979 tons
Amount Received 2/19/2018 with Existing P.O. # 107395 +497 tons
Current Inventory as of March 12, 2018 1,112 tons
Amount Staff Anticipates Using for Remainder of March -0 tons
Estimated End of Winter Inventory: 1,112 tons
Final Amount to be Received with Existing P.O. # 107395 +552 tons
Add. Amount Needed to Have a Pre-Winter Inventory of 2,400 Tons +736 tons
Pre-2018/2019 Winter Inventory: 2,400 tons
Total Tons to be Purchased Via Lake County Bid: 736 + 1,000 = → 1,736 tons
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council March 6, 2017 Salt Purchase Approved
City Council March 7, 2016 Salt Purchase Approved
City Council March 16, 2015 Salt Purchase Approved
City Council March 17, 2014 Salt Purchase Approved
BUDGET/FISCAL IMPACT: With a significantly heavy winter on the east coast, salt supplies
have been taken from the midwest and shipped out east. Therefore, midwest salt supplies
are down and unlike previous light winters, there is no opportunity to purchase salt at a
reduced rate because of large regional quantities.
Staff is therefore requesting City Council’s approval to participate in Lake County’s salt
bidding process and purchase 1,736 tons for winter 2018/2019. As soon as the low bid
vendors are able to ship salt, the City will request deliveries to fill both salt bays. If pricing
comes in significantly higher than in past years the City has the right to reject the bid.
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Monday, March 19, 2018 City Council Agenda
FY2019 Funding Source Account
Budget
Amount
Requested
Budgeted
Y/N
General $187,000 TBD Y
COUNCIL ACTIONS: Staff requests City Council approval to participate in Lake County’s rock
salt bid and purchase 1,736 tons from the vendor and at the price determined by the bid.
11. Request for City Council Approval of an Agreement to Provide Engineering Design for
the portion of the Waukegan Road Sidewalk Replacement project between Rt. 176 and
Middlefork Drive
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Public Works Committee is requesting City Council
approval of an agreement with Gewalt-Hamilton Associates to provide engineering design
for the Waukegan Road Sidewalk Replacement Project. The proposal from Gewalt-Hamilton
and sidewalk map can be found on page 44.
BACKGROUND/DISCUSSION: The City-maintained asphalt sidewalk along the west side of
Waukegan Road from Rt. 176 to Deerpath is in poor condition. City workers have made
repairs in an attempt to improve walkability and safety but ultimately the pavement needs to
be removed and replaced to ensure a safe, walkable surface. The existing sidewalk was
installed 34 years ago. There is a multi- year project (PW-ENG-17-16) in the CIP totaling
$600,000 for the replacement of the sidewalk, the project priority is 1-not funded.
Because the sidewalk is in the State right-of-way, IDOT will require complete engineering plans
be submitted and a permit be issued to the City prior to the start of work.
A City resident has offed to pay for a portion of the project, the replacement of the sidewalk
from Rt. 176 to Middlefork Drive, estimated at $360,000, if the City pays for the required
engineering. The City will require an agreement be in place with the resident ensuring
payment for the replacement of the sidewalk prior to the start of design. The City is awaiting
confirmation that Lake County DOT will contribute $10,000.00 towards the design effort.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 03/8/18 Reviewed & Approved
BUDGET/FISCAL IMPACT: Staff requested proposals from three engineering firms having
experience with this type of work, however, one company opted not to submit a proposal
based on their current workload.
PROPOSER AMOUNT
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Monday, March 19, 2018 City Council Agenda
Gewalt-Hamilton Associates $39,880.00
Manhard Consulting $75,000.00
Civiltech Engineering No Proposal
Engineering staff will provide daily oversight and inspections of the construction. The City’s
website, under “Construction Updates”, will also provide details of the work schedule.
The required surveying and design are estimated to take approximately 60 days to complete
and the State review can take between 2 and 4 months. If approved, Staff believes the
project would be completed in the fall of 2018.
Below is an estimated summary of the project budget:
FY2018 Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
General Fund
Contingency
101-2501-499-8495 $39,880 $39,880 N
COUNCIL ACTION: Public Works Committee recommends City Council approve an
agreement with Gewalt-Hamilton to provide engineering design for the portion of the
Waukegan Road Sidewalk Replacement project between Rt. 176 and Middlefork Drive in the
amount of $39,880. Additionally, the committee recommends that the Council authorize the
City Manager to execute any required agreements between the City, Lake County and the
project donor.
12. Approval of a Resolution Accepting Sanitary Sewer Easement Agreements Related to
the Winwood Drive Sanitary Sewer Improvement Project
STAFF CONTACT: Mike Strong, Assistant to the City Manager (810-3680)
PURPOSE AND ACTION REQUESTED: The Public Works Committee of the City Council
recommends approval of a resolution accepting two easement agreements designated for
a future public utility in the Winwood Drive neighborhood. These easements are necessary for
the project based on the engineering design completed in 2016.
BACKGROUND/DISCUSSION: In 2016, City staff held multiple informational meetings with
residents in the Winwood Drive neighborhood to discuss the possibility of extending a sanitary
sewer into the neighborhood. During this time, the Public Works Committee was exploring
opportunities to reduce the amount of properties that rely on septic systems and eliminate
the presence of septic system overflows connected to the City’s storm sewer. In fall 2016,
GeWalt Hamilton & Associates completed the engineering design for the installation of an 8”
sanitary sewer pipe that would run along Winwood Drive, and the private drive within the
neighborhood. The sanitary sewer pipe, along with other associated infrastructure
improvements, would be accessible to the 28 properties in the neighborhood to collect and
re-direct sanitary waste to the North Shore Water Reclamation District.
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Monday, March 19, 2018 City Council Agenda
During design, GHA provided utility easement models because the infrastructure will require
access to private drives and properties within the neighborhood. These easements would be
necessary for both construction and regular maintenance of the utility.
The property owner for 1262 Winwood Drive (PIN 12-30-103-003), Holly Brown, and 1360
Kennicott (PIN 12-30-301-042), Allen Albus, have previously agreed to convey an easement to
the City of Lake Forest for this project, however, they were never formally accepted by the
City Council because it was never pursued. The easements vary in size, but are located
within the setbacks of the two parcels and overlap existing ingress and egress easements,
where noted.
While there is no current plan to pursue this project at this time, the acceptance of these
easements is necessary for the project to proceed at a future date. Copies of the Plat of
Easements for these properties and a copy of a blank Easement Agreement, are included
beginning on page 49 along with a copy of the Resolution.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/21/18 Discussion with No Objection
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Approval of a Resolution Accepting Sanitary Sewer Easement
Agreements in substantial form Related to the Winwood Drive Sanitary Sewer Improvement
Project.
13. Consideration of an Ordinance Approving a Recommendation from the Historic
Preservation Commission. (First Reading and if Desired by the City Council, Final
Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendation from the Historic Preservation Commission is presented to the City
Council for consideration as part of the Omnibus Agenda.
425 N. Sheridan Road – The Historic Preservation Commission recommends approval of a request
from the property owners for Local Landmark Designation for a Coach House, entrance pillars, wall
and gate. The owners recently purchased the property and desire to restore the structures on the
property and preserve them. The Preservation Foundation testified in support of the designation.
(Commission vote: 7 – 0 in support of the petition)
The ordinance approving the petition, with key exhibits attached, is included in the Council’s
packet beginning on page 61. The Ordinance with complete exhibits is available for review in the
Community Development Department.
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Monday, March 19, 2018 City Council Agenda
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the petition in accordance with the
Historic Preservation Commission’s recommendation.
14. Consideration of a Recommendation from the Plan Commission in Support of a Plat of
Condominium for a building under construction at 723 and 727 McKinley Road.
(Approval by Motion)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: Consideration of a recommendation from the Plan Commission
in support of final approval of a plat of condominium to allow each of the 14 units in the
condominium building now under construction to be held in separate ownership and to identify
common areas.
BACKGROUND/DISCUSSION:
In April, 2017, based on recommendations from the Plan Commission and the Building Review
Board, the City Council approved the first phase of a redevelopment that will ultimately
encompass several properties on the east side of McKinley Road, adjacent to the Central
Business District. Construction of the site improvements for the first phase, and the first
building, is nearly complete.
Later phases of the development will require further review by the Plan Commission prior to
the construction of new buildings and installation of site improvements.
The City Code requires that any development that creates parcels or units that will be held in
separate ownerships must be approved through a public process and documented with a
recorded plat. The plat of condominium as recommended by the Plan Commission
delineates each unit and identifies common and limited common areas. A Declaration of
Covenants and Bylaws for the condominium units has been reviewed and approved by the
City Attorney and will be recorded with the property as required by State Statute.
No changes to the previously approved development are proposed or authorized by
approval of the plat of condominium. Recording of the plat of condominium will allow the
sales of the units to proceed. Closings on several of the units is anticipated in the very near
future.
The Plan Commission held a public hearing on March 15, 2018, to consider this petition. The
Plan Commission voted 4 to 0 to recommend approval of the plat of condominium to the
City Council. The Plan Commission’s report and a copy of the plat are included in the
Council packet beginning on page 80.
COUNCIL ACTION: Approve a motion granting final approval of the plat of condominium for
723 and 727 McKinley Road.
COUNCIL ACTION: Approval of the fourteen (14) Omnibus items as presented
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Monday, March 19, 2018 City Council Agenda
6. ORDINANCES
7. NEW BUSINESS
1. Consideration of proposed amendments to the approved January 16, 2018 City
Council Minutes
BACKGROUND/DISCUSSION: At the Tuesday, February 20, 2018 City Council meeting,
Alderman Buschmann made a motion to reconsider the minutes of January 16, 2018, which
the motion was seconded and approved by the Council. The proposed minutes with revisions
are before Council for consideration. Amending the previously approved minutes will require
a motion, a second, and the concurrence of a majority of the Council. A copy of the
proposed minutes reflecting Alderman Buschmann’s changes are included in your packet
beginning on page 87.
COUNCIL ACTION: If determined to be appropriate by the City Council, consider and
approve amendments to the previously approved January 16, 2018 City Council minutes
8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
9. ADJOURNMENT
Office of the City Manager March 14, 2018
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the
City to make reasonable accommodations for those persons.
21
THE LAWRENCE R. TEMPLE DISTINGUISHED PUBLIC SERVICE
AWARD
To honor a living volunteer to local government or community organizations in
The City of Lake Forest for distinguished public service.
WHEREAS, individuals selected for the Lawrence (Larry) R. Temple Distinguished Public Service Award must
demonstrate leadership, responsiveness to the public and staff, duration and scope of service, constructive
participation in meetings, and the ability to represent the community’s values; and
WHEREAS, George A. Pandaleon was nominated for the Lawrence R. Temple Distinguished Public Service
Award; and
WHEREAS, the Award Committee was struck by the depth and breadth of his civic and community service to
The City of Lake Forest; and
WHEREAS, George is a well-respected leader who is truly passionate about The City of Lake Forest; a caring
and involved citizen whose values and commitment reflect his altruistic, honest and heart-felt love for Lake
Forest; and
WHEREAS, after moving to the community, George expressed a desire to give back to Lake Forest and add
value and perspective to its governance by offering his problem-solving talents and expertise in real estate; and
WHEREAS, George served Lake Forest in a variety of roles for nearly 25 years, including six years on the Zoning
Board of Appeals from 1993-1999 (and two years as its Chairman); six years on the Plan Commission from 1998-
2000 (and four years as its Chairman); and
WHEREAS, George continued to serve Lake Forest residents for six years as Second Ward Alderman from
2011-2017 and as the City’s Finance Committee Chairman during that period; also serving on the City’s Property
and Public Lands, PCA and Audit Committee; and
WHEREAS, George served on the Ad Hoc Preservation Task Force which laid the foundation for the creation
of Lake Forest’s Historical Preservation Commission; and
WHEREAS, George served on the Ad Hoc Central Business District Task Force, and, as Chairman of the Plan
Commission subsequently led the resulting rezoning of the Lake Forest Central Business District as well as
significant enhancements to the Zoning Code’s Special Use Permit standards; and
WHEREAS, George led the efforts to “save” Gorton Community Center when it faced a financial crisis in 2009-
2010, serving as the Chairman of an Interim Board of Directors, providing leadership and energy, while creating
an efficient board culture that provided for the successful reorganization and revitalization of Gorton; and
WHEREAS, George chaired a special Ad Hoc Elawa Farm Committee to study the property and its tenants; and
was instrumental in the Laurel and Western Avenue redevelopment process, resulting in the Kelmscott Park
project; and
WHEREAS, George contributed exemplary communication skills, assisting Lake Forest Boards and the City
Council in distilling complicated situations and suggesting logical solutions that always put the good of the
citizens first; and
WHEREAS, the Award Committee believes that George Pandaleon, like Larry Temple, has distinguished
himself with civic contributions that benefit the citizens of Lake Forest.
22
NOW, THEREFORE, George A. Pandaleon is awarded the Lawrence R. Temple Distinguished Public Service
Award this Nineteenth Day of March, 2018.
James Cowhey, Chairman
Lawrence R. Temple Distinguished Public Service Award Committee
23
16 JAN 2018 DRAFT
Scope of Work for Planning Assistance to States (PAS) Study
North Branch of Chicago River – Middle Fork and Skokie Rivers
Purpose
The purpose of this study is to evaluate the watersheds of the Middle Fork and Skokie River (or
East Fork) of the North Branch of the Chicago River. Recent flooding due to heavy rainfalls,
notably in July and October of 2017, have prompted communities in these watersheds to seek a
better understanding of the current conditions. This study will evaluate economic damages in
order to provide a better understanding of the problem and determine the potential for future
flood risk management efforts.
This scope of work includes the preferred alternative agreed upon by the potential non-Federal
sponsor(s). It includes updating hydrology with existing hydraulic models to be provided by the
non-Federal sponsor(s). It also includes economic analysis in which HEC-FDA will be applied to an
updated structure inventory based on data collected by the Illinois Department of Natural
Resources (IDNR) and local communities.
Once the hydrology is updated, it will be used to generate inundation maps to update the
economic models and structure inventory. Completion of the study will allow stakeholders to
develop future plans for addressing flood damages.
Background
The US Army Corps of Engineers (USACE) last studied the watershed in depth in the early 1980’s
at the request of Lake and Cook Counties, who had recently completed a study of the Watershed
Implementation Plan of the North Branch of the Chicago River. The study resulted in the
construction of several reservoirs, but primarily focused on the West Branch. Since then, the
North Branch of the Chicago River has not been evaluated in depth by USACE.
State and local authorities have conducted more recent analyses. In 2009, Lake County
Stormwater Management District and East Skokie Drainage District evaluated the Skokie River
Watershed. In 2011, IDNR completed an investigation of two sites owned in part by the State of
Illinois along the Middle Fork and Skokie River to determine the potential for future flood risk
management efforts. The effort included more recent hydraulic modeling as well as an updated
structure inventory. These efforts, as well as others, will be incorporated into the study detailed
below.
24
US Army Corps of Engineers Scope of Work
Chicago District North Branch Chicago River
2
Objectives
• Re-run available hydraulic models with updated hydrology
• Develop a structure inventory
• Construct HEC-FDA Study
• Evaluate the baseline condition
H&H Scope Description
The updated hydrology and hydraulic analysis will be used in existing models to create water
surface profiles and inundation maps for evaluation in the economic model. A secondary
objective will be to evaluate whether the existing models provide a reasonable representation of
real world conditions, or whether re-calibration of the hydrology model or development of a new
or updated hydraulic model would be expected to provide a better representation of current
flood damages. This will be accomplished by comparing hydrologic model results from previous
calibration against flow frequency analysis at available gage locations and any available high
water marks or gage information relative to damage locations. Depending on the availability of
projected precipitation data, a future condition scenario will also be developed.
The existing hydraulic models for the Middle Fork and Skokie River will be used for analysis.
Existing hydrology models include the FIS HEC-1 model and the HEC-HMS model developed by
Metropolitan Water Reclamation District of Greater Chicago for the North Branch Chicago River
– Detailed Watershed Plan. An updated hydrologic model will be developed using assumed values
from IDNR’s forthcoming Bulletin 70. Routing reaches in the hydrology model will be used to
represent overbank flood storage and attenuation. The only known hydraulic models available
are the FIS HEC-2 models, as updated for previous efforts. The steady-state HEC-2 model includes
detailed cross-sections and bridges, but does not include georeferenced model geometry
necessary to develop inundation mapping. Key cross-section locations will used, along with the
SFHA delineations, to estimate inundation areas for the economic modeling.
Economic Analyses Scope Description
The primary objective of the economic analyses is to evaluate the baseline condition to
understand the frequency, severity, and location of flood damages anticipated within the study
area. This evaluation will be performed using standard USACE methods and tools. The required
work to perform this economic evaluation is broken into two tasks; data development (Develop
Structure Inventory), and evaluation (Construct HEC-FDA Study & Perform Evaluation).
25
US Army Corps of Engineers Scope of Work
Chicago District North Branch Chicago River
3
The data development task consists of several sub-tasks required for collecting, manipulating,
and combining information into the appropriate input files for the economic evaluation software.
These sub-tasks include:
(1) collecting parcel and assessor data
(2) assigning damage categories and occupancy types
(3) identifying damage reach delineations
(4) assigning river stationing
(5) assigning ground elevations
(6) surveying structure elevations
(7) compiling HEC-FDA input files
These sub-tasks require the use of GIS and Excel to create the final text files. Based on the
availability of digital structure information and generic depth-damage functions, the data
development task can be performed on a wide range of inventory sizes without a significant
change in overall effort. Utilizing GIS for the spatial data, the individual structure locations in
reference to the source of flooding can be developed rather quickly. Excel is typically used to
combine the spatial data with tabular and survey data. For a given structure it is important to
identify the value, use, elevation (first floor and low entry), and location along the stream (river
station). This information, along with a few other key descriptors, will be provided in the final
input file.
The evaluation task also consists of several sub-tasks required for estimating the annual expected
damages, as well as event-based damages. These sub-tasks include:
(1) constructing new study in the current version of HEC-FDA
(2) performing analysis and QA/QC
(3) producing output files and summary data
(4) creating damage maps
The evaluation task requires both H&H and economic input files, then applies Monte Carlo
simulation to evaluate the estimated impacts, accounting for the associated uncertainty with the
inputs. Once the output files from this evaluation are developed, they can quickly be combined
with the GIS files used to develop the inputs to produce damage maps. These maps, combined
with damage estimates, can provide the basis for identifying potential flood risk management
measures and alternatives.
26
US Army Corps of Engineers Scope of Work
Chicago District North Branch Chicago River
4
Table 1: Proposed Study Tasks and Level of Effort
Preferred Alternative
Description Level of Effort
Overall Task Sub-Task Hours Cost
H&H
Utilize Existing Hydraulic
Model and Create New
Hydrology Model
Update Hydrology Model (HMS)3 190 $22,800
Incorporate Projected Precipitation into Models3 32 $3,840
Georeference H&H Cross-Sections and Structures3 60 $7,200
Produce HEC-FDA H&H Input Files3 12 $1,440
Produce GIS Shapefiles (Inundation Maps, etc.)3 32 $3,840
Provide Maximum Inundation Area for Inventory
Development3 2 $240
Perform Analysis and QA/QC Evaluation3 20 $2,400
Subtotal $41,760
Economics
Develop Structure
Inventory
Collect Parcel Data for Structure Inventory (GIS &
Assessor)1,3 28 $3,360
Assign Damage Categories & Occupancy Types3 12 $1,440
Identify Damage Reach Delinations3 12 $1,440
Assign River Stationing3 12 $1,440
Assign Ground Elevations3 12 $1,440
Survey Structure Elevations (FFE & Low Entry)3 36 $4,320
Compile HEC-FDA Input Files2,3 32 $3,840
Economics
Construct HEC-FDA Study
& Perform Evaluation
Construct new study in current HEC-FDA version 20 $2,400
Perform analysis and QA/QC evaluation 20 $2,400
Produce output files and summary data 16 $1,920
Create damage maps 24 $2,880
Document Analyses Document analyses results, recommendations, assumptions,
and uncertainties4 140 $16,800
Total Cost Estimate5 712 $85,440
1 Includes values, occupancy, elevations, etc.
2 Includes structures, riverine data, existing regulatory floodplain, and economic evaluation results
3 Denotes area for potential work in kind
4 Denotes area for shared effort dependent on work in kind performed in other areas
5 Includes 20% contingency
IDNR WORKING WITH LC SMC MAY TAKE ON THESE TASKS AND WILL BE REMOVED FROM SOW REDUCING THE TOTAL COST TO $66,240
27
US Army Corps of Engineers Scope of Work
Chicago District North Branch Chicago River
5
Table 2: Preliminary Timeline
Task Month
1 2 3 4 5 6 7 8 9
Sign Agreement
Data Collection
Calibrate Existing Hydraulic Model
Update Hydrology Model
Perform H&H Analysis
Develop Structure Inventory
Construct HEC-FDA Model
Perform Economic Evaluation
Produce Final Report
THIS SPACE IS INTENTIONALLY LEFT BLANK
28
Public Works Committee
Gas Light Conversions
March 8, 2018
29
Tonight’s Updates Regarding…
•Project Map / Timeline / Conversion Process
•Project Funding / Conversion Costs / Payback Period
•Review of Used Directional Boring Machine Bids &
Recommendation to City Council
30
Project Map, Timeline, Conversion Process
*Additional dollars for FY19 materials will be sought via remaining FY18 PW projects and programs 31
Project Funding ,Conversion Costs, Payback Period
•$70,000 allocated in FY19 CIP for conversion of gaslights
•Full conversion is estimated at $695,725
•10 years, $70,000 per year for full conversion
•General pay back period is estimated at 13.3 years
•$695,725 / $52,105.23 (8-year City natural gas usage average -estimated increase in electric) = 13.3 years
•The majority of FY19 funds allocated to purchase a directional boring machine
•New –$102,809
•Rental –$420,000 ($7,000 per month 6 months/$42,000 10 year program)
•Used –$60,000 (bid process)
32
Staff Recommendation of Directional Boring Machine Bids
•Bids were sent to 70 Vermeer dealers nationwide
•Bids include operating and maintenance training
•City received two bids
•$65,000 Vermeer Illinois
•$60,000 Vermeer Midsouth -Arkansas (newer model & less operating hours)
•Staff recommends purchasing the machine via the low bid received
•If PW Committee approves recommendation, bid approval will be considered at the March 19, 2018
City Council agenda
33
The City of Lake Forest
CITY COUNCIL
Proceedings of the Tuesday, February 20, 2018
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:31pm, and the
City Clerk, Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Rummel, Alderman Tack,
Alderman Reisenberg, Alderman Moreno and Alderman Buschmann.
Absent: Alderman Newman
Also present were: Robert Kiely, Jr., City Manager; Victor Filippini, City Attorney; Catherine Czerniak,
Director of Community Development; Elizabeth Holleb, Director of Finance; Michael Thomas, Director of
Public Works; Pete Siebert, Fire Chief; Sally Swarthout, Director of Parks & Recreation; Susan Banks,
Communication Manager; Karl Walldorf, Chief of Police; DeSha Kalmar, Director of Human Resources; Mike
Strong, Assistant to the City Manager, along with other members of City Staff.
There were approximately 50 persons present in the Council Chamber.
CALL TO ORDER AND ROLL CALL 6:31pm
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Lansing acknowledged the ACTION group for sponsoring an informational forum on the proposed
third track at Gorton Community Center and reported that on March 12 at 7pm, there will be forum at the
Glenbrook South High School auditorium for the same purpose. He reported that the City Council expects
the Environmental Assessment to be released in the spring and that the City of Lake Forest can work with
the other affected communities in a response to the Environmental Assessment. Mayor Lansing reiterated
that there is no member of the City Council who is in favor of a third track. He stated that the overarching
issue regarding Lake Forest’s rail corridors is safety and gave an overview of positive train control systems
planned for on all passenger rails and a new grant program (CRISI- Comprehensive Rail Infrastructure and
Safety Improvements) from the Federal Railway Administration.
Alderman Rummel reported that she has been in contact with the League of Women Voters to potentially
host an additional forum on the third track that addresses issues that are exclusive to The City of Lake
Forest. The City Council had discussion on environmental uniqueness to the City, and to understand how
other communities approach the issue.
COMMENTS BY CITY MANAGER
COMMENTS BY CITY COUNCIL MEMBERS
A. Report from Special Counsel regarding Practices and Procedures
34
Proceedings of the Tuesday, February 20, 2018
Regular City Council Meeting-
Alderman Reisenberg reported that the City Council retained Ms. Jeter to conduct a neutral, independent
investigation of the City’s lobbying expenditures, He introduced Ms. Jeter.
Ms. Jeter read her Investigation report. It included an overview of the investigation, background regarding
the City’s structure and governance, applicable Ordinances, City policies regarding the West Train Station
and Amtrak, background regarding the retention of Chambers, Conlon and Hartwell, background regarding
payments to CCH, use of the General Fund Contingency Account, the analysis, findings and
recommendations for City Manager Bob Kiely, former Mayor Don Schoenheider, Mayor Rob Lansing, City
Attorney Vic Filippini and Finance Director Elizabeth Holleb.
Alderman Reisenberg thanked Ms. Jeter for her report and reported that she will be joining the City Council
in executive session later to answer any questions during discussions and deliberations regarding her
recommendations. He stated that as this review is concluded, the City must ensure open communication
and work to rebuild trust with its citizens. He stated that it is time to move forward and collectively focus
attention to matters that have taken a backseat to this inquiry.
Alderman Buschmann addressed the City Council and asked for a motion to reconsider the January 16, 2018
City Council minutes to include revisions he made that included topic summaries of statements of citizens
who addressed the City Council. Alderman Rummel seconded the motion. The City Council consulted the
City Attorney on if it had the authority to change previously approved minutes and any statute
requirements. The City Council continued lengthy discussion that included current policy and practice,
proposed changes to the minutes, options for citizens to write the remarks they plan to speak about and
consideration of policy change at the March 19 City Council meeting.
Alderman Rummel called the question. Mayor Lansing asked Alderman Buschmann to repeat his motion.
Alderman Buschmann made a motion to reconsider the 1/16/2018 City Council meeting minutes that were
approved at the February 5,2018 City Council meeting to include language that he has provided at the next
regular City Council meeting, Alderman Rummel seconded his motion.
On a roll call vote the following voted “Aye”: Aldermen Beidler, Morris, Rummel, and Buschmann. The
following voted “Nay”: Alderman Reisenberg, Tack and Moreno. 4- Ayes, 3 Nays, motion carried. Alderman
Reisenberg recalled his Nay vote on a misunderstanding and voted Aye, resulting in a 5- Ayes, 2 Nays vote,
and motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
The following persons offered their opinions to the City Council:
Linda Remensnyder, 251 King Muir Road, Lake Forest
Amy Francetic, 1322 Deerpath, Lake Forest
David Rose, 1455 White Oak Road, Lake Forest
Rick Cusack, 1126 Pine Oaks Circle, Lake Forest
JoAnn Desmond, 1681 Yale Ct, Lake Forest
Larry Remensnyder, 251 King Muir Road, Lake Forest
Lori Thuente, 524 E Illinois Road/1028 Old Mill Road, Lake Forest
Catherine Richmond, 567 Lexington Dr., Lake Forest
Les Hammar, 634 Academy Woods Dr., Lake Forest
Christine Moulder, 535 Deerpath, Lake Forest
Katheryn Galloway, Meadowood Neighborhood
Diane Fasudo, 1200 Wild Rose, Lake Forest
35
Proceedings of the Tuesday, February 20, 2018
Regular City Council Meeting-
Alderman Beidler explained how to use The City of Lake Forest website to review City Council meetings and
minutes and videos. Alderman Reisenberg stated that it is the position of the City Council that it is opposed
to the third track and any additional freight train traffic. Alderman Rummel asked to add to the next agenda
that the Lake Forest-Lake Bluff League of Women Voters would like to host a forum on the topic.
City Manager Robert Kiely made a statement to the City. He thanked the Council for its extensive time
commitment to this matter, he apologized for his purchasing procedure oversight and underscored that his
oversight should not reflect poorly on the Finance Department or other City employees. The City Manager
said he is looking forward to working with Alderman Morris in implementing the financial process
improvements previously outlined.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the February 5, 2018 City Council Meeting Minutes
2. Authorization to Transfer Donation for improvements at Deerpath Golf Course to the Friends
of Lake Forest Parks and Recreation
3. Consideration of an Ordinance Approving a Recommendation from the Building Review
Board. (First Reading and if Desired by the City Council, Final Approval)
4. Award of contract for The City of Lake Forest to Extend MPI Tree Pruning Services for
Additional Tree Pruning in FY18.
COUNCIL ACTION: Approval of the four (4) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately.
Alderman Buschmann asked that his modifications that were sent separately to the Council, be made to the
minutes. Mayor Lansing again asked if there were any members who would like any other item removed.
Seeing none, Mayor Lansing asked for a motion to approve the four (4) Omnibus items as presented to
include modifications made to the 2/20/18 minutes by Alderman Buschmann.
Alderman Moreno made a motion to approve the four (4) Omnibus items as presented to include
modifications made by Alderman Buschmann, seconded by Alderman Beidler. The following voted “Aye”:
Aldermen Beidler, Morris, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”:
None. 7- Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
NEW BUSINESS
1. Approval of a Resolution Reauthorizing Membership in the Lake County Major Crime Task
Force
Mayor Lansing introduced Karl Walldorf, Chief of Police. He stated that endorsement of this item furthers
the mission of the Lake County Major Crime Task Force.
36
Proceedings of the Tuesday, February 20, 2018
Regular City Council Meeting-
Chief Walldorf reported that the two major changes authorize the Task Force to purchase insurance which,
in the event of civil litigation, will allow for more unified defense among member communities than was
previously possible. The second is the requirement that each community maintain insurance on its own.
The City Council had discussion on the changes, the number of communities with separate insurance, the
work of the Legal Committee in the past in understanding the need to provide further protection and how
the task force works in other counties
Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none, he
asked for a motion.
COUNCIL ACTION: Approval of a Resolution Reauthorizing Membership in the Lake County Major Crime
Task Force
Alderman Tack made a motion to approve a Resolution Reauthorizing Membership in the Lake County
Major Crime Task Force, seconded by Alderman Reisenberg. The following voted “Aye”: Aldermen Beidler,
Morris, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 7- Ayes, 0
Nays, motion carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
Mayor Lansing reported that there will be no further business following executive session.
Mayor Lansing asked for a motion to adjourn into executive session.
EXECUTIVE SESSION
1. EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c), (1), The City Council will be discussing
personnel, 5 ILCS 120/2 (c), (11), The City Council will be discussing Threatened Litigation and
5 ILCS 120/2 (c) (6) The City Council will be discussing Land Disposition.
Alderman Beidler made a motion to adjourn into executive session pursuant to 5 ILCS 120/2 (c), (1), The City
Council will be discussing personnel, 5 ILCS 120/2 (c), (11), The City Council will be discussing threatened
litigation and 5 ILCS 120/2 (c) (6) The City Council will be discussing land disposition , seconded by Alderman
Moreno. The following voted “Aye”: Aldermen Beidler, Morris, Rummel, Tack, Reisenberg, Moreno and
Buschmann. The following voted “Nay”: None. 7- Ayes, 0 Nays, motion carried.
Adjournment into Executive Session at 8:30 pm
RECONVENE INTO REGULAR SESSION at 11:20pm
ADJOURNMENT
There being no further business. Alderman Moreno made a motion to adjourn, seconded by Alderman
Beidler. Motion carried unanimously by voice vote at 11:20 p.m.
Respectfully Submitted
Margaret Boyer, City Clerk
37
Proceedings of the Tuesday, February 20, 2018
Regular City Council Meeting-
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
38
39
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
THE PROFESSIONAL SERVICES AGREEMENT (“Agreement”), dated November 13,
2017 by and between The City of Lake Forest, Illinois, an Illinois home rule and special charter
municipal corporation (“City”), and Direct Response Resource (DRR) is hereby amended as
follows.
WHEREAS, the City Council has determined that it is in the best interest of the City to
amend the Agreement with DRR for vehicle, pet and parking license/permit processing services
effective March 19, 2018 to assign a portion of the agreement to American Printing Technologies
(APT).
NOW, THEREFORE, for and in consideration of the mutual covenants, promises and
agreements herein contained, the Parties hereto agree as follows:
APPOINTMENT AND TERM
ARTICLE 3
FEES, EXPENSES AND RECEIPTS.
Fees. The City shall pay DRR and APT service fees as identified in Exhibit B of the original
agreement (proposal submitted by DRR). Fees will remain fixed for the duration of the initial
three-year term, with any proposed revisions to fees to be provided by DRR to the City a minimum
of 120 days prior to November 13, 2020. Fees shall be assessed monthly and itemized on a
monthly invoice.
Fees paid to DRR, shall not exceed $17,895 for the first year of the agreement, while fees paid to
APT shall not exceed $39,405.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the date first
written above.
Direct Response Resource
By:
Derek Singleton
CITY OF LAKE FOREST, ILLINOIS
By:
Robert R. Kiely
City Manager
40
Fresh Water Intake Cleaning Method and System
Our process for cleaning fresh water intakes are as follows; we use a variety of water pumps
and air compressors to create a turbulent water flow through a pipe of any diameter and of
any length. Our process creates a vortex which loosens and removes any debris from the
piping system. The materials removed include but are not limited to; zebra mussels, sand, silt
and all sorts of natural and man‐made debris. The removal of said debris can be contained or
distributed into open water. The containment method is a separate proven method, such as,
silt screening.
The combination of air and water, forced through a custom made manifold under high
pressure, creates a vortex that acts as a scrubbing vehicle on concrete, steel or ductile iron
pipe. This scrubbing action works without damaging any interior pipe walls or secondary
piping, such as; suction lines or chlorine lines that are often installed on the interior pipe
walls. This process can be completed with water only, with water and air, and/or with water
and solids such as ice.
This process has already been successfully demonstrated for a water intake structure at a
large municipality near Chicago, Illinois. The before and after documentation on turbidity and
chemical cost savings, related to this project, show an improvement in turbidity of up to 99%
(60‐300 ppm of solids before cleaning, about 003 ppm of solids after cleaning).
Our system has been proven effective. We claim the right to this process for cleaning of water
intakes and related structures.
During cleaning, the cleaning flow of water is selected to be about 3 to 4 times the normal
flow rate of water through the pipe. For example, an intake pipe used to provide about 10M
gallons per day may be cleaned by pushing 30M gallons of water per day in the opposite
direction of normal flow for about a week or until the pipe is clean. Adjustments to the flow
rate of water through the pipe, duration of pipe cleaning, addition of air and/or solids in the
cleaning flow, may be adjusted during this process depending on the type of debris found in
the pipe, the extent of debris accumulation, and other factors.
The picture below (FIG. 1) shows an exemplary installation of a cleaning arrangement
including pumps connected to the custom manifold and arranged in fluid connection with an
intake pipe to be cleaned:
41
FIG. 1
42
Claim:
1. A method for cleaning an intake pipe to remove debris by providing a turbulent water flow,
which may include air and/or solids such as ice, in a reverse direction of normal flow through
the pipe, the flow may alternatively be provided in a forward direction dependent on the
connection location for said water system or intake location.
43
November 28, 2017
Revised February 22, 2018
Mr. Robert Ells
City of Lake Forest
800 N. Field Drive
Lake Forest, IL 60045
Re: City of Lake Forest
Professional Engineering Services Proposal
Design Services – Waukegan Road (IL Rte 43) Sidewalk
(IL Rte 176 to Middlefork Drive)
GHA Proposal No.: 2017.T252
Dear Mr. Ells:
Thank you for requesting this proposal from Gewalt Hamilton Associates (GHA) to perform design engineering
services for proposed sidewalk improvements to replace an existing asphalt sidewalk along the west side of
Waukegan Road (IL Rte 43) between IL Rte 176 and Middlefork Drive, within the City of Lake Forest. The City
has requested that GHA provide a scope of services necessary to provide engineering plans, construction
documents, and permitting submittals for the improvements to this existing sidewalk system along the west side
of Waukegan Road (IL Rte 43). We understand the scope of the proposed improvement has been clarified
to be limited to a 5’ wide HMA sidewalk.
I. Project Understanding
The City of Lake Forest is proposing the design of the sidewalk along the west side of Waukegan Road (IL Rte
43) between IL Rte 176 and Middlefork Drive and secure the necessary approvals from the Illinois Department of
Transportation (IDOT) for work within their right-of-way.
II. Scope of Services
The following tasks are anticipated:
Task A – Project Management, Coordination & Data Collection
The following tasks are anticipated during this phase of the project.
1. Coordination with the City of Lake Forest: GHA will provide regular communication with the City, including
copies of all transmittals and regular updates on project milestones and schedule.
2. Coordination with IDOT: GHA will coordinate all submittals with IDOT Permits in order to obtain approvals
for securing a permit from IDOT for constructing the proposed sidewalk improvement within the State
right-of-way.
3. Coordination with LCSMC: GHA will coordinate with the Lake County Stormwater Management
Commission (LCSMC) and City staff to discuss any permitting requirements for the project. We anticipate
based on the nature and scope of this project that the project should fall under Countywide Permit #1 and
will not require an individual watershed development permit.
4. Coordination with Utilities: GHA will coordinate with local utility companies through the JULIE Design
Stage process. Limits of the project will be provided to the utility companies and requests for atlas
44
Waukegan Road (IL Rte 43) Sidewalk (IL Rte 176 to Middlefork Drive)
Professional Engineering Services - Proposal No. 2017.T252
Revised February 22, 2018
Page 2
information will be made. Upon receipt of the utility information, the utility company data will be added to
the existing drawings.
5. Wetlands: It is anticipated that there are no wetlands/Waters of the US (WOUS) present within the project
limits and wetland impacts are not anticipated. If it is determined that wetlands are present and a wetland
delineation report is required with associated permitting, an additional service will be requested.
6. Representatives from GHA will attend up to two (2) progress meetings with City staff.
Task B – Topographic Survey, ROW Survey, & Base Plan Preparation
GHA shall prepare an existing conditions, utility, and boundary survey within the project limits noted above
and prepare base plan sheets. The detailed existing conditions survey work will include the following:
1. Detailed schedule of the survey control with X, Y, and Z coordinates. All measurements shall be
projected in Illinois State Plane Coordinates, East Zone, North American Datum of 1983 (1986
adjustment) and North American Vertical Datum of 1988 (NAVD 88).
2. Locate existing tree and brush lines in the right-of-way (ROW). Trees over 6” in diameter or greater will
be individually located (tagging and identification are not included).
3. Locate all topographic features within the project limits. This data will include curbs (including type of
curb), pavements, driveways, sidewalks, visible property monuments, right-of-way line monuments and
all visible utilities. Each driveway will be surveyed with elevations provided to 10’ past the sidewalk or
right-of-way wherever possible.
4. Elevations will be obtained at all surveyed points. Elevations will be obtained at each manhole, catch
basin, and valve vault rim. At intersections, the flow line elevations for all curb returns, grade breaks, and
locations 25’, 50’, and 100’ distant will also be obtained.
5. The type, size and material of underground storm, sanitary, and watermain structures will be included in
the survey based on information provided by the City, including:
a. Numbering of all structures;
b. Diameter, material, orientation, and depth of all sewers or watermains in the structures;
c. Notation as to connecting structure(s);
d. Locations of all b-boxes.
6. GHA will complete a boundary survey and establish the roadway right-of-way and centerline based on
recovered monumentation and research of available plats and property records. It is anticipated that
there will not be a need for easement or right-of-way acquisition. If it is determined easements or right-of-
way is needed, additional service will be requested for the preparation of easement/right-of-way
documents.
Task C – Plan and Special Provision Preparation
1. Plans will include the following: Title Sheet, General Notes, Summary of Quantities, Typical Cross
Sections, Erosion Control Sheets, Plan and Profile Sheets, Drainage and Utility Sheets, Pavement
Marking and Signage Sheets and Details for Construction. Roadway cross-sections taken at 50-foot
intervals and at all driveways (proposed and existing) adjacent to the road will also be included. The
plans will be prepared in a format accepted by IDOT.
45
Waukegan Road (IL Rte 43) Sidewalk (IL Rte 176 to Middlefork Drive)
Professional Engineering Services - Proposal No. 2017.T252
Revised February 22, 2018
Page 3
2. GHA will prepare a detailed engineer’s opinion of probable construction cost based upon the completed
final engineering plans.
3. GHA will prepare bidding document for a local letting.
IV. Project Schedule and Engineering Staff
We are prepared to commence work as soon as we are given authorization to proceed. Dan Strahan, P.E., CFM
will serve as the Project Manager. Mr. Kevin Belgrave will oversee preparation and submittal of the engineering
plans, special provisions and opinion of probable construction cost. Additional professional and technical staff will
provide support as needed. It is understood that the City would like to construct the improvements in the 2018
construction season. GHA will commence the project to achieve this goal and it is understood that GHA is
subject to jurisdictional review and acquisition of easements that is beyond the control of GHA.
V. Compensation for Services
For the services noted above, GHA proposes lump sum fees by phase as described below:
Service Lump Sum Fee
Task A – Project Management, Coordination & Data Collection $5,400.00
Task B – Topographic Survey, ROW Survey, & Base Plan Preparation $10,980.00
Task C – Plan and Special Provision Preparation $23,000.00
Reimbursable Expenses $500.00
Total Lump Sum Fee + Reimbursables $39,880.00
For any additional services beyond those outlined in Section II: Scope of Services, the Client shall pay GHA on a
time and material basis in accordance with the approved Professional Services Agreement between GHA and the
City of Lake Forest effective May 1, 2016, as indicated below.
Please note that these rates represent a discount of approximately 10% off of our standard rates.
Principal Engineer $158/hr. Staff Engineer $106/hr.
Senior Engineer $134/hr. Senior Engineering Technician $106/hr.
Senior Environmental Consultant $134/hr. Environmental Consultant $106/hr.
Professional Engineer $116/hr. Engineering Technician II $92/hr.
Registered Land Surveyor $112/hr. Engineering Technician I $68/hr.
GIS Professional $112/hr. Clerical $56/hr.
If required, any reimbursable expenses, including items such as printing, messenger service, mileage etc., will be
billed direct to the Client without markup. Mileage is billed at $0.50/mile. Statements of GHA charges made
against a project are submitted to clients every four weeks and will detail services performed. This permits the
client to review the status of the work in progress and the charges made.
VI. General Conditions
The general conditions of the contract shall be as delineated in the Professional Services Agreement between the
City of Lake Forest and GHA.
46
Waukegan Road (IL Rte 43) Sidewalk (IL Rte 176 to Middlefork Drive)
Professional Engineering Services - Proposal No. 2017.T252
Revised February 22, 2018
Page 4
Should you have any questions, please feel free to contact us. If our proposal is acceptable, please sign below
indicating your acceptance of this Agreement in its entirety.
Sincerely,
Gewalt Hamilton Associates, Inc.
Daniel J. Strahan, P.E., CFM
Associate/Senior Engineer
ACCEPTED BY:
City of Lake Forest
Robert Ells
Superintendent of Engineering
Date
47
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48
THE CITY OF LAKE FOREST
RESOLUTION NO. __________
A RESOLUTION ACCEPTING SANITARY SEWER EASEMENT AGREEMENTS RELATED
TO THE WINWOOD SANITARY SEWER IMPROVEMENT PROJECT
WHEREAS, The City of Lake Forest (the “City”) is a home rule special charter municipality
established and existing in accordance with the Constitution of the State of Illinois of 1970; and
WHEREAS, the City has a long tradition of establishing processes and programs that protect and
promote the health, life safety and general well-being of residents and visitors; and
WHEREAS, equitable access to public utilities including water, storm water, and sanitary sewer,
not only support this tradition but promote development and benefit the community; and
WHEREAS, it is in the interest of the City to construct and install sanitary sewers
(“Improvements”) in the Winwood Drive neighborhood that will provide reasonable access for these
properties to convert from septic systems to sanitary sewer at a time in the future; and
WHEREAS, the Improvements are intended to be and will be designed and constructed to serve
those properties, and others in the vicinity that do not have access to sanitary sewer and require
permanent easements for that purpose; and
WHEREAS, the Mayor and City Council of the City of Lake Forest, County of Lake, State of
Illinois, desire to enter into an Easement Agreements for Sanitary Sewer (“Agreements”) with the
property owners of depicted in Exhibit A and Exhibit B and incorporated in their entirety;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Lake
Forest, County of Lake, State of Illinois, as follows:
SECTION 1: The Agreements attached hereto as Exhibit A and Exhibit B are hereby approved.
SECTION 2: The Mayor and City Council hereby authorize the City Manager to take all
necessary steps to implement this resolution.
SECTION 3: This resolution shall be in full force and effect form and after its adoption and
approval in the manner provided by law.
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PASSED THIS ___ DAY OF _______, 2018
AYES ( )
NAYS ( )
ABSENT ( )
APPROVED THIS _____ DAY OF _______, 2018
Mayor
ATTEST:
City Clerk
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EXHIBIT A
PLAT OF EASEMENT & EASEMENT AGREEMENT
1262 WINWOOD DRIVE
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EXHIBIT B
PLAT OF EASEMENT & EASEMENT AGREEMENT
1360 KENNICOTT DRIVE
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This instrument prepared for
and after recording return to:
Mike P. Strong
Assistant to the City Manager
Office of the City Manager
The City of Lake Forest
220 E. Deerpath,
Lake Forest, IL 60045
EASEMENT AGREEMENT
THIS AGREEMENT, dated as of this _____ day of ________________, 2016, by and
between THE CITY OF LAKE FOREST, an Illinois home rule special charter municipality
(“City”), and ______________________________________________, whose address is
__________________________________, Lake Forest, Illinois (“Owner”);
W I T N E S S E T H:
WHEREAS, Owner is the legal owner of record of certain real property situated within
the corporate limits of The City of Lake Forest, Lake County Illinois, which real property is
legally described in Exhibit 1 attached hereto and by this reference incorporated herein and
made a part hereof (“Easement Premises”); and
WHEREAS, the City desires to locate a sanitary sewer main in, upon, over, under,
through, along, and across the Easement Premises;
NOW, THEREFORE, in consideration of the sum of Ten Dollars ($10.00) and the mutual
covenants and agreements set forth herein and other good and valuable consideration provided
by the City to Owner, the receipt and sufficiency of which are hereby acknowledged, the parties
thereto mutually agree as follows:
SECTION ONE: Grant of Easement. Owner hereby grants, conveys, warrants, and
dedicates to the City, its successors and assigns, a perpetual easement and right of way to
survey, construct, reconstruct, lay, use, own, operate, maintain, test, inspect, repair, replace,
enlarge, renew, alter, remove, or abandon in place (these activities shall hereinafter collectively
be referred to as “Installation”) a sanitary sewer main of a size, material, and number, and with
such attachments, equipment, and appurtenances thereto as the City may deem necessary or
desirable for its needs (the sanitary sewer main and the attachments, equipment, and
appurtenances shall hereinafter collectively be referred to as the “Facilities”), subject to the
terms and conditions hereinafter set forth, in, upon, over, under, through, along, and across the
Easement Premises, together with all reasonable rights of ingress and egress over, along,
upon, and across the Easement Premises and any adjoining lands of Owner necessary for the
exercise of the rights herein granted.
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SECTION TWO : Installation. The City agrees that it shall cause any Installation of the
Facilities to be done and completed in a good and workmanlike and lien-free manner (exclusive
of liens that may result from actions of the Owner).
SECTION THREE: Restoration. Upon completion of any Installation activity by the
City, its authorized agents, servants, employees, or contractors, the City agrees to (a) replace
and grade all topsoil removed by the City; (b) restore all fences and roads as nearly as
practicable to the condition immediately preceding the Installation if damaged or removed by the
City as a direct result of the Installation; (c) replace any and all sod removed by the City with
sod of like quality; and (d) replace any and all natural grass removed by the City by seeding with
a good quality seed.
SECTION FOUR: Hold Harmless. The City agrees to save and hold Owner harmless
from all claims, causes of action, suits, damages, or demands that arise directly from the
negligence of the City or its authorized agents, servants, employees, or contractors in the
Installation of the Facilities on the Easement Premises.
SECTION FIVE: Reservation of Rights. Owner hereby reserves the right to use the
Easement Premises and its adjacent property in any manner that will not prevent or interfere in
any way with the exercise by the City of the rights granted hereunder; provided, however, that
Owner shall not permanently or temporarily improve, disturb, damage, destroy, injure, or
obstruct the Easement Premises, nor permit the Easement Premises to be permanently or
temporarily improved, disturbed, damaged, destroyed, injured, or obstructed, at any time
whatsoever, without the express prior written consent of the City. Owner shall have the right to
grant other non-exclusive easements over, along, upon, or across the Easement Premises;
provided, however, that any other easements shall be subject to this Agreement and the rights
granted hereby; and provided further, however, that the City shall have first consented in writing
to the terms, nature, and location of any other easements.
SECTION SIX : Further Assurances. Owner hereby represents and warrants that it
shall take all necessary action so that the easements contemplated by this Agreement shall be
released from all liens, including but not limited to, the lien of all mortgages, mechanics’ lien
claims, security agreements, assignments of rents and leases, and shall execute all such
documents as may be reasonably necessary to perfect the City’s right, title, and interest herein.
SECTION SEVEN: Covenants Running with the Land. The easements and rights
granted in this Agreement, the restrictions imposed by this Agreement, and the agreements and
covenants contained in this Agreement shall be easements, rights, restrictions, agreements,
and covenants running with the land, shall be recorded against the Easement Premises, and
shall be binding upon and inure to the benefit of Owner and the City and their respective heirs,
executors, administrators, grantees, successors, assigns, agents, licensees, invitees, and
representatives, including, without limitation, all subsequent owners of the Easement Premises,
or any portion thereof, and all persons claiming under them. If any of the easements, rights,
restrictions, agreements, or covenants created by this Agreement would otherwise be unlawful
or void for violation of (a) the rule against perpetuities or some analogous statutory provision, (b)
the rule restricting restraints on alienation, or (c) any other statutory or common law rules
imposing time limits, then such easements, rights, restrictions, agreements, or covenants shall
continue only until 21 years after the death of the last survivor of the now living lawful
descendants of any now living current or former President of the United States.
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SECTION EIGHT: Assignment of Rights. Owner agrees that the City may assign its
rights or delegate its duties under this Agreement, in whole or in part, without the consent of
Owner.
SECTION NINE: Amendment. This Agreement may be modified, amended, or
annulled only by the written agreement of Owner and the City.
SECTION TEN: Survival. All representations and warranties contained herein
(including in the Recitals and Exhibits) shall survive the execution of this Agreement and the
recordation thereof and shall not be merged.
[Signature pages to follow.]
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IN WITNESS WHEREOF, the parties hereto have executed or have caused this
instrument to be executed by their proper officers duly authorized to execute same.
ATTEST: THE CITY OF LAKE FOREST
______________________________ _______________________________________
City Clerk City Manager
ATTEST:
OWNER:________________________________
______________________________ ________________________________________
STATE OF ILLINOIS )
) SS
COUNTY OF LAKE )
I, ________________________, a Notary Public in and for said County, in the State
aforesaid, do hereby certify that Robert R. Kiely, Jr., personally known to me to be the City
Manager of The City of Lake Forest, and Margaret Boyer, personally known to me to be the City
Clerk of the City, and personally known to me to be the same persons whose names are
subscribed to the foregoing instrument, appeared before me this day and acknowledged that as
the City Manager and the City Clerk of The City of Lake Forest, they signed and delivered said
instrument as their free and voluntary act and as the free and voluntary act of The City of Lake
Forest for the uses and purposes therein set forth.
Given under my hand and official seal this ______ day of ___________________, 2016.
____________________________________
Notary Public
My commission expires: ______________________________
(SEAL)
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STATE OF ILLINOIS )
) SS
COUNTY OF LAKE )
I, ________________________, a Notary Public in and for said County, in the State
aforesaid, do hereby certify that ___________________ and ________________, personally
known to me to be the same persons whose names are subscribed to the foregoing instrument,
appeared before me this day and acknowledged that they signed and delivered said instrument
as their free and voluntary act for the uses and purposes therein set forth.
Given under my hand and official seal this ______ day of ___________________, 2016.
____________________________________
Notary Public
My commission expires: ______________________________
(SEAL)
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EXHIBIT 1
PLAT OF EASEMENT AND LEGAL DESCRIPTION OF THE EASEMENT PREMISES
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Amendments are italic and in red.
The City of Lake Forest
CITY COUNCIL
Proceedings of the Tuesday, January 16, 2018
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order immediately
following the Finance Committee Meeting at 7:18pm, and the City Clerk, Margaret Boyer called the roll of
Council members.
Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman
Rummel, Alderman Tack, Alderman Reisenberg, and Alderman Moreno.
Absent: Alderman Buschmann
Also present were: Robert Kiely, Jr., City Manager; Victor Filippini, City Attorney; Catherine Czerniak,
Director of Community Development; Elizabeth Holleb, Director of Finance; Michael Thomas, Director of
Public Works; Pete Siebert, Fire Chief; Sally Swarthout, Director of Parks & Recreation; Susan Banks,
Communication Manager; Karl Walldorf, Chief of Police; DeSha Kalmar, Director of Human Resources; Mike
Strong, Assistant to the City Manager, along with other members of City Staff.
There were approximately 80 persons present in the Council Chamber.
CALL TO ORDER AND ROLL CALL 7:25pm
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Lansing said he spoke for all we he reported that we are saddened by the recent loss of life and
offered sincere and heartfelt sympathies to the Family and thanked the Lake County Major Crimes Task
Force and the Lake Forest Police Department for their response.
A. Decision Making Parameters
Mayor Lansing reported that he and Alderman Beidler had updated and shared their thoughts on the
current Decision Making Parameters, this item is open to suggestion and will be brought to the City Council
at a future date.
B. Proclamation to Declare January 23, 2018 as “The City of Lake Forest Poverty Awareness
Day”
Mayor Lansing reported The City of Lake Forest is in support of declaring January 23, 2018 as The City of
Lake Forest Poverty Awareness Day. The Lake County Community Foundation welcomes nationally
renowned researcher, Dr. Scott W Allard to discuss his book Places in Need; The Changing Geography of
Poverty at the new Northwestern Lake Forest Hospital on January 23.
COMMENTS BY CITY MANAGER
City Manager, Robert Kiely asked Police Chief Karl Walldorf to report on the recent burglaries. The City
Council had discussion on use of social media and the use and capabilities when using a code RED.
A. Annual Community Goals and Priorities
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Proceedings of the Tuesday, January 16, 2018
Regular City Council Meeting-
- Robert Kiely Jr., City Manager
City Manager Robert Kiely gave an overview of the 2018 Community Goals that included Spirit of
Community, Clarity of Expectations, Deliberate Mindfulness and Financial Acumen. The 2018 Priorities
include Community Campaign, Fire Service, Commuter Rail service Deerpath Golf Course, Internal Processes
and Budget awareness. The City Council had discussion on Community outreach, the City’s website and
financial documents and ways to communicate with residents.
B. Report on Deerpath Golf Course/Concessions
- Vince Juarez, Kemper Sports Management General Manager, DPCG
Director of Parks & Recreation, Sally Swarthout gave a report on the pilot program that took place at the
Forest Park Beach last summer with Kemper Sports Management to serve beer and wine. Ms. Swarthout
reported that there were no incidents and that Staff will seek modification of the Class K licenses later in the
evening. She then introduced Vince Juarez who gave a detailed overview of renovations to date, programing
changes and anticipated growth revenues at Deerpath Golf Course. The City Council had discussion on
investing in the course, maximizing membership and potential 2018 developments.
C. Approval of an Ordinance modifying the Class K Liquor License for the Lake Forest Beach
from a one week renewable Liquor License to an annual license (Waive first reading and
Grant Final Approval)
Director of Parks & Recreation, Sally Swarthout stated that staff is requesting approval of an Ordinance that
modifies the Class K Liquor License to an annual liquor license and changes the fee. While the City Council
approved a pilot program for the provisional sale and consumption of beer and wine at Forest Park Beach in
approved containers from 4:00pm to 9:00pm, July 1 through October 1, 2017 in a designated area. The
modifications of the Class K liquor license are being proposed include year-round service when the beach is
operational to help to ensure the success of the concessions program and other programs offers by Parks &
Recreation. This modification would allow for an annual license with restrictions which meet obligations
with the City and the Parks, Recreation and Forestry section consistent with other beach operations. The
other restrictions applicable to Class K licenses would remain in place, including that beer and wine may
only be sold and consumed in the designated beach area, the signage requirements, and the restrictions on
the type containers in which beer and wine may be served. The second modification is to change the current
fee from $40.00 weekly to an annual fee of $1500.00 for the license
The City Council had discussion on event possibilities at the beach.
Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none, he
asked for a motion.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final
approval of an Ordinance modifying the Class K Liquor License from a one week renewable license to an
annual license, and modify the current fee associated with the License.
Alderman Beidler made a motion to waive first reading and grant final approval of an Ordinance modifying
the Class K Liquor License from a one week renewable license to an annual license, and modify the current
fee associated with the License, seconded by Alderman Reisenberg. The following voted “Aye”: Aldermen
Beidler, Morris, Newman, Rummel, Tack, Reisenberg, and Moreno. The following voted “Nay”: None. 7-
Ayes, 0 Nays, motion carried.
COMMENTS BY CITY CCOUNCIL MEMBERS
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Proceedings of the Tuesday, January 16, 2018
Regular City Council Meeting-
1. Ratification of Engagement of Special Counsel regarding Practices and Procedures
Alderman Reisenberg thanked residents who voiced their concerns regarding payments to the lobbing firm
in relation to the pedestrian underpass and Amtrak stop at the Everett/Telegraph Road train station.
Alderman Reisenberg felt it important to note the City Council actions since its last meeting. He outlined
several initial recommendations heard earlier in the evening at the Finance Committee meeting. In addition
to the actions of the Finance Committee, the City Council met in executive session on two occasions to
interview many present and former officials individually, as part its fact finding. As a result of those
discussions and the confines of the Open Meeting Act, Council decided to engage outside counsel to provide
an independent and comprehensive review of the matter. Alderman Reisenberg stated that the City Council
will be asked to ratify an agreement with Leigh Jeter. In executive session, Ms. Jeter will be providing the
Council with an update regarding the investigation. Ms. Jeter will continue to collect all relevant data,
schedule and conduct interviews and upon conclusion will report her findings.
Mayor Lansing and Alderman Reisenberg added that anyone who would like to submit information to Ms.
Jeter may do so and that the Council anticipates a full report in February when the review is completed. He
thanked the residents for their time and patience and ensured a through, independent review of all
pertinent information.
COUNCIL ACTION: Ratification of Engagement of Special Counsel regarding Practices and Procedures
Alderman Rummel made a motion to ratifying the Engagement of Special Counsel regarding Practices and
Procedures, seconded by Alderman Reisenberg. The following voted “Aye”: Aldermen Beidler, Morris,
Newman, Rummel, Tack, Reisenberg, and Moreno. The following voted “Nay”: None. 7- Ayes, 0 Nays,
motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
The following persons offered their opinions to the City Council:
Amy Francetic, 1322 W Deerpath, Lake Forest - on increased risks and potential harm from train accidents
Carla Ojha, 1401 W Deerpath, Lake Forest- on need to protect the Middlefork Savanna
Frank Nimesheim, 1111 Pine Oaks Circle, Lake Forest- on comments made by an Alderman
Rick Dahl, 1660 Cornell Ct, Lake Forest- on compliance with FOIA requests
Nancy Cooley, 1751 Stanford Ct, Lake Forest- on justification for an Amtrak stop, including for the Navy base
Emily Houlihan 170 N Savanna Court, Lake Forest- on why resources were devoted for the Amtrak stop but
not the 3rd rail
David Tanaka, 1142 Pine Oaks Circle, Lake Forest- : on ACTION group meeting with the independent counsel
regarding lobbying payments
Tom Sarsfield, 1808 Princeton Ct, Lake Forest- on the engineering, costs and monies spent on the pedestrian
underpass
Renee Settels, 544 Lexington Dr, Lake Forest- on actions and statements by City Manager in connection with
the EA
Ron Puszynski, 1810 Princeton, Lake Forest- on the City Manager’s draft resolution in Jan 2017
JoAnn Desmond, 1681 Yale Ct, Lake Forest- on the loss of trust with City officials
Richard Sugar, 1059 Mar Lane, Lake Forest- on the role of the City Attorney in the lobbying payments
Rick Cusack, 1126 Pine Oak Circle, Lake Forest- on the claim of having no jurisdiction yet working the Amtrak
stop issue
Dennis Meulemans, 1100 Sir William Lane, Lake Forest- on the lack of trust and need for more transparency
Lexis & Mark Blitstein, 620 Academy Dr, Lake Forest- passed as the topic has already been covered.
Mayor Lansing then offered the following:
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Proceedings of the Tuesday, January 16, 2018
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“Lake Forest City Council has a long history of problem solving and decision-making utilizing a thorough
process that includes public input and engagement. I would like to thank all who have offered their opinions
and information to the City Council over the past few months on West Lake Forest rail matters. By working
together, we always make better decisions.
At all times, it is imperative the City Council position on an Amtrak stop at Telegraph Road be clear to all, as
well as matters affecting the Milwaukee District Northline, including a possible third track. Lest there be
confusion in the community about these matters, I would like to state the following:
This City Council, as with past City Councils, supports an Amtrak stop at the Telegraph Road station. Of
utmost importance to Lake Forest is the impact the stop has a public safety. This stop will slow and stop all
Amtrak trains traversing our community there by providing safety enhancement, including traffic
intersections. An additional benefit to adding a stop is that it will provide an important transportation
service to many Lake Forest citizens and commuters as well as large employers and small businesses within
the area. This new stop will provide easy and efficient access for residents and employee traveling to and
from Chicago and to ever-growing Milwaukee and Southeast Wisconsin business opportunities. The Council
is pleased that after eight years of pursuing such a stop that Amtrak, IDOT, Metra and WisDOT all have
agreed to the City’s long pursued request.
This City Council, as with past City Councils, also supports the construction of a pedestrian underpass at the
Telegraph Road station. Once again, for the public health and safety of our residents, we need to see this
project become a reality. Lake Forest has experienced far too many track-crossing deaths over the years, and
we need to take steps to make the Station safer. In 2018, we will work hard to finalize the engineering and
raise the necessary external funding to complete this project. We are working to secure federal funding and
are pursuing other outside sources of funding to support this important community safety enhancement that
Amtrak also requires.
This City Council as, as with past City Council, supports the general enhancement of commuter rail service
within our community. Many residents rely on Metra service to get to and from work, visit Chicago and
travel to other communities. The availability of convenient and timely commuter rail service is vital to Lake
Forest‘s long-term well-being.
These initiatives have been goals for the City since 2010 and have been part of the Lake Forest a Strategic
Plan. Obviously, for these goals to be achieved, the City has and will continue to work with Metra, Amtrak,
IDOT and WisDOT. Let us not forget that Metra alone owns the Milwaukee District North line and must
authorize any new stops, construction, or passenger service within their right-of-way.
Now- on an entirely separate matter, that has never been connected to the foregoing:
With regard to the Milwaukee District third track – this City Council has not supported the construction of a
third track as proposed in the draft Environmental Assessment. Following the release of the draft
Environmental Assessment in late 2016, the City Council did approve a Resolution raising many questions,
which prompted more analysis of potential noise and vibration impacts on surrounding properties. The
Council is concerned about the impact to our community and residents. I do not believe that any member of
the City Council believes a third track through our community enhances the quality of life.
To that end, City representatives have met with Metra Officials to persuade them to explore alternative steps
to achieve their desired operational flexibility. This work and direction is evidenced in Metra’s recent TIGER
grant application, which does not include a funding request for a third track.
As frustrating as it may be for some, City officials and residents must wait until the final Environmental
Assessment is released to decide the City Council’s next course of action. These actions could include
engaging outside consultants, but that cannot happen until the report is released and we know the
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Proceedings of the Tuesday, January 16, 2018
Regular City Council Meeting-
conditions, and a reasonable course of action is decided upon. We anticipate the report to be released in the
next few months. Be assured, this City Council will share the report and hold a public meeting to discuss it
and the defined recommendations. Only with specific data of the Environmental Assessment in hand can we
explore the next best steps.
Once again, I thank our residents for their interest and patience and working through this complex issue. To
make this community effort successful we must work together patiently to be effective. By following our
long-standing tradition of thoughtful problem solving and community collaboration, I am confident we will
reach the best solution. This tradition has served Lake Forest well for many decades and will continue to be a
hallmark of the Lake Forest City Government.”
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the December 18, 2017 City Council Meeting Minutes
2. Check register for period of December 2, 2017-January 5, 2018
3. Special Event Approval of the Recurring “Class A” Special Event Permits Proposed for 2018
4. Approval of Additional Funding to GeWalt Hamilton Associates, Inc. for engineering services
related to the Central Business District Train Station Renovation Project in an amount of
$4,711.70
5. Consideration of a Recommendation from the Zoning Board of Appeals in Support of an
Amendment to a Special Use Permit for the Knollwood Club Approving Modifications to the
Previously Approved Site Plan. (First Reading, and if Desired by the City Council, Final
Approval)
COUNCIL ACTION: Approval of the five (5) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately.
Seeing none, Mayor Lansing asked for a motion to approve the five Omnibus items as presented.
Alderman Newman made a motion to approve the five (5) Omnibus items as presented, seconded by
Alderman Reisenberg. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack,
Reisenberg, and Moreno. The following voted “Nay”: None. 7- Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
1. Consideration of a Recommendation from the Plan Commission in Support of a Special Use
Permit Authorizing a Bank and Drive Thru Facility for Chase Bank and Consideration of a
Recommendation from the Building Review Board in Support of Design Aspects of the
Development Proposed at 884 S. Waukegan Road. (Waive First Reading, and if Desired by
the Council, Grant Final Approval of the Ordinances)
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Proceedings of the Tuesday, January 16, 2018
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Director of Community Development, Catherine Czerniak reported that based on recommendations from
the Plan Commission and Building Review Board, the City Council is asked to consider two ordinances. The
first approving a Special Use Permit to authorize a bank and drive thru facility in the B-1 District and the
second, approving architectural and site design for the proposed development.
Ms. Czerniak reported that a new bank branch is proposed to be constructed at 884 S. Waukegan Road,
which until recently, was the site of a McDonald’s restaurant and that demolition of the existing building is
proposed. The new building is proposed generally in the same foot print as the existing building. No
changes are proposed to the existing curb cuts and the parking lot will also remain generally in the existing
configuration with minor changes. Enhanced pedestrian connections on the site and to points off the site
are proposed.
Ms. Czerniak gave detailed overview of the background on the property that included key concerns from
2003, the series of Standards, features of the project related to design and the overall features of the
project. She then reviewed the recommendations from the Plan Commission to approve the Special Use
Permit and the recommendation form the Building Review Board to approve Design aspects.
She stated that the Plan Commission heard testimony both in opposition to and in support of the petition
and that several residents voiced a preference for retaining McDonald’s at the site and opposition to
another bank in the area. Owners of neighboring commercial properties testified in support of the petition
noting that Chase Bank, a National Bank, will be making a substantial investment in the area and may attract
customers into the area who will support existing businesses in the area.
The Building Review Board heard testimony from residents supporting the design of the site, the
architecture of the building and the enhanced pedestrian walkways and requests were made to provide bike
racks on the property and to maintain a low light level on the site. The petitioner agreed to accommodate
both requests.
Ms. Czerniak also addressed the fact that a bank at this location, rather than a restaurant or retail use, will
result in the loss of an opportunity for the City to receive sales tax revenues, the property owner proposes a
one-time payment to the City to support maintenance of infrastructure, landscaping and amenities in the
area and that the proposed payment is set forth in a recent letter to the Mayor and referenced in the
Special Use Permit Ordinance.
The City Council had discussion on potential litigation, previous and current zoning of the business districts,
Mayor Lansing asked the City Attorney if there are any material differences at the time this was going on
with McDonalds and now in the legal frame work of the City’s processes. City Attorney Victor Filippini
reported that zoning the procedures are essentially the same, but in subsequent years the Illinois Supreme
Court made a couple of decisions in which resulted in the change to character in the Special Use permits
nature from a legislative decision to a quasi-judicial decision, Mr. Filippini then read the following quote.
“[A] ‘special use’ is a type of property use that is expressly permitted within a zoning district by the
controlling zoning ordinance so long as the use meets certain criteria or conditions.” In short a Special Use
Permit is allowed in zoning code if it is recognized as a Special Use Permit, except that it has to meet special
criteria, and that criteria has been reviewed by the Plan Commission. City Council had discussion on first
reading only of the item, the attendance of City Council members, and when this item may come back to the
Council for further action, the City’s comprehensive plan, the size of the building, adaptive reuse of the
proposed building, the previous TIF District that was in the area. Alderman Moreno read Alderman
Buschmann’s comments. Again the City Council had discussion on more desirable business in the area,
compatibility of bank in relation to the district and to attempt to bring this item back when everyone is
present.
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Alderman Morris asked for a motion to only hear this item with first reading. City Attorney Filippini
reported that this will be a voice vote and it simply allows the item to be continued, and noted that however
the Council votes tonight has no bearing on subsequent votes. City Manager Robert Kiely recommended
that the City Council engage the Legal Committee to review this item. Alderman Rummel and the Mayor are
liaison to the Committee, in the interim the Legal Committee can be asked to review this and provide
guidance to the Council on permitted use. Alderman Rummel seconded Alderman Morris’ amended motion
to hear this item as first reading only pending the Legal Committees review. Mayor Lansing then asked if
there was anyone from the public who would like to comment on this matter. Seeing none, Mayor Lansing
asked, all in favor say “Aye”, those opposed say “Nay”. Motion passes with a 6-1 voice vote.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading of an Ordinance
granting a Special Use Permit authorizing Chase Bank and an associated ATM drive thru and approving the
overall redevelopment plan for property located at 884 S. Waukegan Road.
AND
If determined to be appropriate by the City Council, waive first reading of an ordinance granting final
approval of the Ordinance approving the Chase Bank petition in accordance with the Building Review
Board’s recommendation.
Mayor Lansing then asked for a motion to continue the BRB Ordinance consideration until the Special Use
Permit comes back to the Council for second reading.
Alderman Newman made a motion to continue the BRB Ordinance consideration until the Special Use
Permit comes back to the Council for second reading, seconded by Alderman Rummel, motion carried
unanimously by voice vote.
NEW BUSINESS
1. Report on the Waukegan Road/Everett Intersection Improvement Project (information
only)
-Robert Ells, Engineering Superintendent
Engineering Superintendent, Robert Ells reported that the planning for this project began in 2009 when The
City of Lake Forest retained Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA) to conduct a traffic study on
Everett Road. This study was requested to evaluate existing traffic conditions in the area along with
possible impacts of a proposed residential development at the northwest corner of Everett Road and
Telegraph Road.
Consideration was given to the traffic effects of the Lake Forest Metra Station parking lots, Everett
Elementary School and Deerpath Middle School, as well as passenger and freight train activity on the Metra
MD-N Line railroad.
Although plans for the proposed residential development did not progress, the City continued to look at the
traffic issues in the area based on public comment and City Public Works Committee and Council feedback.
The plan calls for the addition of a dedicated right turn lane from southbound Waukegan Road to
westbound Everett Road; lengthening the right turn lane, left turn lane and through lane from eastbound
Everett Road to west of the Metra tracks and an enhanced left turn lane from westbound Everett road to
southbound Waukegan Road.
This work, valued at about $2.5M, would reduce traffic congestion at the intersection by adding additional
vehicle stacking and creating dedicated turn lanes (see attached aerial map). The Phase I preliminary
engineering design has been approved by both IDOT and Metra.
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The City is now eligible for Federal Surface Transportation Program (STP) funding through the Lake County
Council of Mayors. This funding would reimburse the City for 80% of eligible Phase II design, construction
and Phase III construction engineering costs. City staff has recently concluded a Request for Qualifications
process and has selected Civiltech Engineering, Inc. as the Phase II engineering design consultant. Staff is
now in the process of submitting the agreements and required documents to the Lake County planning staff
so they may coordinate with IDOT/FHWA and update the project programming documents so that the
federal dollars can be authorized for this project.
The tentative schedule is:
Preliminary Cost Estimate:
Phase STP Funds City Funds Total
Phase II Design $260,000 $65,000 $325,000
Construction $2,000,000 $500,000 $2,500,000
Phase III Eng. $160,000 $40,000 $200,000
Project Totals $2,420,000 $605,000 $3,025,000
Mayor Lansing thanked Mr. Ells for the update.
2. Discussion on use of Leaf Blowers within the City and related Noise Ordinance
(information only)
- Chuck Myers, Superintendent of Parks & Forestry
Superintendent of Parks & Forestry, Chuck Myers gave an update to the Council on the current City Code in
relation noise through the operation of lawn maintenance equipment including, but not limited to, lawn
mowers, tractors and gasoline-powered leaf blower equipment. He also gave background information on
this topic to include:
1991 - City Council passed first ordinance that restricted the hours of operation of lawn
maintenance.
1995 - City Council modified the noise ordinance to draw a distinction between leaf blowers and
other types of lawn maintenance equipment.
2000 - City Council and City Staff reviewed and discussed noise generated by leaf blowers, with no
changes occurring to the City’s code.
2001 - City Council revised the ordinance by combining the hours of operation for gasoline-
powered leaf blowers with those of lawn maintenance equipment, in an effort to address the
confusion the different hours of operation caused with residents and police officers alike.
2002 - A draft Ordinance was brought before City Council that would put a ban on leaf blowers if
incorporated. After a discussion by City Council, there was a consensus that the Council could not
support the draft ordinance.
2015 – City Council given presentation by City Staff on Lawn Maintenance Equipment Hours of
Operation and Noise Generated from Leaf Blowers, with no actions taken.
Date Milestone
1/31/2018 IDOT/FHWA Project Programming database update/agreements submitted to IDOT
5/1/2018 Agreements approved by IDOT/FHWA/City Council
6/1/2018 Phase II design/easement and ROW acquisition by Civiltech
4/15/2019 IDOT/Metra/ICC final design approvals
6/20/2019 Project bid opening
12/15/2019 Project construction complete
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Proceedings of the Tuesday, January 16, 2018
Regular City Council Meeting-
Mr. Myers also addressed noise and air pollution and offered a sound level chart with OSHA limits for
comparison. And reviewed the City and College initiatives. Finally he reviewed the possible actions that
included:
Adjust allowable days/hours of operation
Regulate decibel level allowed (65/70)
Prohibit the use of gasoline-powered leaf blowers for a portion of the year (typically summer)
Education/Training initiatives
No action at this time.
Mayor Lansing thanked Mr. Myer for the update and stated that he and the Council are looking forward to
future research and proposals. The City Council had discussion on enforcement issues.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
Mayor Lansing asked for a motion to adjourn into executive session.
1. EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c), (1), The City Council will be discussing
personnel.
Alderman Reisenberg made a motion to adjourn into EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (1),
The City Council will be discussing personnel, seconded by Alderman Newman. The following voted “Aye”:
Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, and Moreno. The following voted “Nay”:
None. 7- Ayes, 0 Nays, motion carried.
Mayor Lansing noted there will be no further business following executive session.
Adjournment into Executive Session at 10:41 pm
RECONVENE INTO REGULAR SESSION at 11:59 pm
ADJOURNMENT
There being no further business. Alderman Moreno made a motion to adjourn, seconded by Alderman
Beidler. Motion carried unanimously by voice vote at 11:59 p.m.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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