CITY COUNCIL 2018/01/16 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
**Tuesday, January 16, 2018 at 6:30 pm
City Hall Council Chambers
Honorable Mayor, Robert Lansing
Prudence R. Beidler, Alderman First Ward Stanford Tack, Alderman Third Ward
James E. Morris, Alderman First Ward Jack Reisenberg, Alderman Third Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL Immediately following the Finance Committee meeting
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Decision Making Parameters
Background information can be found beginning on page 10
B. Proclamation to Declare January 23, 2018 as “The City of Lake Forest Poverty
Awareness Day”
Background material and the Proclamation can be found beginning on page 11
2. COMMENTS BY CITY MANAGER
A. Annual Community Goals and Priorities
- Robert Kiely Jr., City Manager
A copy can be found beginning on page 13
B. Report on Deerpath Golf Course
- Vince Juarez, Kemper Sports Management General Manager, DPCG
C. Approval of an Ordinance modifying the Class K Liquor License for the Lake Forest
Beach from a one week renewable Liquor License to an annual license (Waive first
reading and Grant Final Approval)
PRESENTED BY: Sally Swarthout, Director Parks, Recreation, and Forestry
(847-810-3942)
PURPOSE AND ACTION REQUESTED: Staff requests approval of an Ordinance (beginning on
page 16) that modifies the Class K Liquor License to an annual liquor license and changes the
fee.
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Tuesday, January 16, 2018 City Council Agenda
BACKGROUND/DISCUSSION: On June 19, 2017, City Council approved a pilot program for the
provisional sale and consumption of beer and wine at Forest Park Beach in approved
containers from 4:00pm to 9:00pm, July 1 through October 1, 2017 in a designated area. The
program was granted a Class K liquor license, a one week renewable license, that authorizes
the consumption of certain alcoholic beverages in a public beach area with exceptions to
various open container and public consumption prohibitions found in Chapter 111 and 97 of
the City Code. Kemper Sports Management obtained the liquor license and implemented
the program from July 8- September 8, 2017 on designated days and hours in a specified
area in accordance with the conditions specified in the pilot program. The program was well
received by the public and no incidences occurred during the test period.
Modifications of the Class K liquor license are being proposed for Council’s consideration to
include year-round service when the beach is operational to help to ensure the success of
the concessions program. Modification would allow for an annual license with restrictions
which meet obligations with the City and the Parks, Recreation and Forestry section
consistent with other beach operations. The other restrictions applicable to Class K licenses
would remain in place, including that beer and wine may only be sold and consumed in the
designated beach area, the signage requirements, and the restrictions on the type
containers in which beer and wine may be served. The second modification is to change the
current fee from $40.00 weekly to an annual fee of $1500.00 for the license
BUDGET/FISCAL IMPACT: Currently there is no fiscal impact. The City of Lake Forest and
KemperSports Management have an agreement in place that allows for liquor licensing fees
to be waived. A positive fiscal impact will occur if another Licensee/Vendor is granted the
Class K License.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of an Ordinance modifying the Class K Liquor License from a one
week renewable license to an annual license, and modify the current fee associated with the
License.
3. COMMENTS BY COUNCIL MEMBERS
1. Ratification of Engagement of Special Counsel regarding Practices and Procedures
CONTACT: Third Ward Alderman, Jack Reisenberg
BACKGROUND/DISCUSSION: In response to recent events, the City Council has engaged
Leigh Jeter as special counsel to review certain practices and procedures of the City and its
personnel. In order to expedite such review, the City Council engaged Atty. Jeter during the
holidays, when no Council meeting was scheduled. This motion is to formally approve the
action of the Council to engage Atty. Jeter.
COUNCIL ACTION: Ratification of Engagement of Special Counsel regarding Practices and
Procedures
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Tuesday, January 16, 2018 City Council Agenda
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the December 18, 2017 City Council Meeting Minutes
A copy of the minutes can be found on page 18
COUNCIL ACTION: Approval of the Minutes
2. Check register for period of December 2, 2017-January 5, 2018
Fund Invoice Payroll Total
General 499,089 1,083,474 1,582,563
Water & Sewer 2,156,962 121,154 2,278,116
Parks & Recreation 139,045 305,569 444,614
Capital Improvements 305,152 0 305,152
Motor Fuel Tax 0 0 0
Cemetery 240,638 21,121 261,759
Senior Resources 11,727 21,092 32,819
Deerpath Golf Course 753,160 1,997 755,157
Fleet 97,596 39,010 136,606
Debt Funds 2,068,991 0 2,068,991
Housing Trust 0 0 0
Park & Public Land 100,364 0 100,364
All other Funds 1,376,134 142,315 1,518,449
$7,748,858 $1,735,732 $9,484,590
3. Special Event Approval of the Recurring “Class A” Special Event Permits Proposed
for 2018
STAFF CONTACT: Michael Strong, Assistant to the City Manager (847-810-3680)
BACKGROUND/DISCUSSION: Each year, City staff reviews and revises the Special Events
Policy, as appropriate; reviews related Schedule of Fees; considers budget requests for events
that the City opts to subsidize; and grants approvals, as appropriate, for special events
considered under the policy. The approval process for each special event depends on their
scope and scale. Large special events, which are typically classified as “Class A” special
events, require the use of public property, request or require substantial city services (e.g.
property, personnel, equipment, resources), or anticipate crowds in excess of 500 patrons.
These special events require both City Manager and City Council approval prior to their
authorization.
In advance of the special event season each year, City staff compiles a list of the annual
recurring “Class A” special events and provides it to City Council for their review and
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approval to aid these organizations in their planning for the upcoming year. The list of current
recurring “Class A” events planned for 2018 is included on page 25.
COUNCIL ACTION: Staff Recommends that City Council Grant Approval of the Recurring
“Class A” Special Event Permits Proposed for 2018.
4. Approval of Additional Funding to GeWalt Hamilton Associates, Inc. for engineering
services related to the Central Business District Train Station Renovation Project in an
amount of $4,711.70
STAFF CONTACT: Mike Strong, Assistant to the City Manager (810-3680)
PURPOSE AND ACTION REQUESTED: Pursuant to Section 5.10(D) of the City’s Purchasing
Directive, the City Council has the authority to authorize changes to previously authorized
contracts for construction and professional engineering services. Toward this end, City staff is
requesting City Council approval of additional funds related to a professional services
contract with GeWalt Hamilton Associates, Inc. for construction engineering services to
overseeing the Central Business District train station Illinois Transportation Enhancement
Program (“ITEP”) Renovation Project. City staff is requesting an additional $4,711.70 to cover
anticipated expenses of professional services needed to close out the project. The Public
Works Committee reviewed and approved this request during their December 13, 2017
meeting.
BACKGROUND/DISCUSSION: At the January 17, 2017, City Council meeting, City Council
approved a professional services agreement with GeWalt Hamilton Associates, Inc. in an
amount of $71,279.26 to provide professional engineering services to oversee construction for
the final stage of the ITEP grant-funded renovation project of the historic central business
district train station. Such professional services are required for ITEP projects because the
Illinois Department of Transportation (“IDOT”), as the overseeing agency for ITEP, requires a
technician certified in IDOT documentation to complete various project-related reports, forms
and documents.
The scope of the final stage of improvements included the relocation and expansion of the
restroom facilities from their current location to the former tenant space on the south end of
the main depot building. On April 3, 2017, the City Council approved the construction
contract for this project with MAG Construction Co. for $364,344.05 along with a $30,000 non-
contractor specific contingency for the project. The total City Council authorized budget for
this stage of the project is $465,623.31.
Construction commenced in May 2017, and completed in late October. During construction,
the Contractor faced significant unanticipated work related to the scope of work for the
project. Among the additional work that was required included the complete demolition
and replacement of the subfloor and adjustment of floor heights to align a new entrance to
lobby with egress to the train platform. To accommodate these changes, the Illinois
Department of Transportation (“IDOT”) authorized an additional 37 working days to perform
the work. The additional costs incurred by both the MAG Construction Co. and GeWalt
Hamilton Associates, Inc., were able to be absorbed within either their contract or the project
contingency previously authorized by City Council.
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However, while construction of the project is complete, ITEP projects typically require a
substantially amount of time to properly closeout and coordinate final approvals with IDOT.
While GeWalt Hamilton Associates, Inc. is in the process of completing final paperwork, City
staff estimates that the additional time needed to complete this work exceeds that which is
available in the remaining project budget. In early January, City staff received a revised
estimate from GeWalt Hamilton & Associates, Inc. of $5,099.07, an increase of $33.67 from the
previous estimate reviewed by the Public Works Committee, for the additional work needed
to close out the ITEP Project.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 12/13/17 Reviewed and Approved
BUDGET/FISCAL IMPACT: Based on the authorized expenditure limits, and estimate for final
billing to close out this project, City staff currently forecasts a $4,711.70 shortfall.
Vendor
Originally
Authorized Final Estimate
Over/(Under)
Funded
GeWalt Hamilton Associates, Inc. $71,279.26 $105,984.35 ($34,705.09)
MAG Construction Co. $364,344.05 $364,350.66 ($6.61)
Contingency $30,000.00 - $30,000.00
Total $465,623.31 $470,335.01 ($4,711.70)
Below is an estimated summary of remaining project budget and requested amount.
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $33,572.81 $4,711.70 Y
COUNCIL ACTION: City Staff requests that City Council approve additional funding to
GeWalt Hamilton Associates, Inc. for additional engineering services related to the Central
Business District Train Station Renovation Project in an amount of $4,711.70.
5. Consideration of a Recommendation from the Zoning Board of Appeals in Support
of an Amendment to a Special Use Permit for the Knollwood Club Approving
Modifications to the Previously Approved Site Plan. (First Reading, and if Desired by
the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendation from the Zoning Board of
Appeals is presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND AND DISCUSSION: In June and October 2017, the Zoning Board of Appeals
held a public hearing to consider a request from the Knollwood Club for approval of
relocation of paddle courts to a more central location, the addition of a new building to
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Tuesday, January 16, 2018 City Council Agenda
support the paddle and tennis court activities, expansion of a parking lot in the area of the
existing paddle courts, and related improvements to lighting, sidewalks and roadways.
At the June meeting, the Board heard public testimony from four residents about drainage
issues in the Knollwood Subdivision. The Board continued the petition to allow discussions to
occur between residents in the Knollwood Subdivision and representatives of the Knollwood
Club regarding the drainage concerns. At the October meeting, the Knollwood Club
representatives and the Club’s consulting engineer reported on the meetings that were held
and committed to collaborating with residents to work through the drainage issues in the
overall area which relate primarily to the aging, privately owned infrastructure. No public
comments were presented to the Board at the October meeting. After deliberation, the
Board voted 7 to 0 to recommend approval of the petition.
An Ordinance amending the existing Special Use Permit to authorize modifications at the
Knollwood Club, subject to conditions as recommended by the Zoning Board of Appeals, is
included in the Council packet beginning on page 26. Additional background information
on this petition is also included in the Council packet following the Ordinance.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of an Ordinance amending the Special Use Permit for the Knollwood
Club as recommended by the Zoning Board of Appeals.
COUNCIL ACTION: Approval of the five (5) Omnibus items as presented
6. ORDINANCES
1. Consideration of a Recommendation from the Plan Commission in Support of a
Special Use Permit Authorizing a Bank and Drive Thru Facility for Chase Bank and
Consideration of a Recommendation from the Building Review Board in Support of
Design Aspects of the Development Proposed at 884 S. Waukegan Road. (Waive
First Reading, and if Desired by the Council, Grant Final Approval of the
Ordinances)
PRESENTED BY: Catherine Czerniak, Director of Community Development
(810-3504)
PURPOSE AND ACTION REQUESTED: Based on recommendations from the Plan Commission
and Building Review Board, the City Council is asked to consider two ordinances. The first
approving a Special Use Permit to authorize a bank and drive thru facility in the B-1 District
and the second, approving architectural and site design for the proposed development. The
site is located on the west side of Waukegan Road, north of Gloucester Crossing.
BACKGROUND AND DISCUSSION: The new bank branch is proposed to be constructed at 884
S. Waukegan Road, which until recently, was the site of a McDonald’s restaurant. Demolition
of the existing building is proposed. The new building is proposed generally in the same foot
print as the existing building. No changes are proposed to the existing curb cuts and the
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Tuesday, January 16, 2018 City Council Agenda
parking lot will also remain generally in the existing configuration with minor changes.
Enhanced pedestrian connections on the site and to points off the site are proposed.
REVIEW TO DATE
Reviewed Date Action
Plan Commission 12/13/2017
Public Hearing closed, recommendation in
support of the petition was forwarded to the
City Council subject to conditions.
Vote: 6 to 0
Building Review
Board 11/1/2017
Public Hearing closed, recommendation
forwarded to the City Council subject to
conditions of approval. Vote: 6 to 0
Plan Commission 9/20/2017
Public Hearing Continued
Commission continued the petition and
directed further study and refinement of the site
and building design to achieve greater
compatibility with the adjacent commercial
development, to enhance the adaptability of
the building for future uses and to improve
pedestrian connectivity in the area. The
petition was directed to the Building Review
Board. Additional traffic count information was
requested.
Plan Commission 8/9/2017
Public Hearing Opened
Commission continued the petition to allow
further consideration of the petition with respect
to the applicable criteria, the appropriateness
of another bank in the area and further
deliberation on the traffic counts and overall
site plan.
The Plan Commission heard testimony both in opposition to and in support of the petition.
Several residents voiced a preference for retaining McDonald’s at the site and opposition to
another bank in the area. Owners of neighboring commercial properties testified in support
of the petition noting that Chase Bank, a National Bank, will be making a substantial
investment in the area and may attract customers into the area who will support existing
businesses in the area.
The Building Review Board heard testimony from residents supporting the design of the site,
the architecture of the building and the enhanced pedestrian walkways. Requests were
made to provide bike racks on the property and to maintain a low light level on the site. The
petitioner agreed to accommodate both requests.
Written correspondence received throughout the process was made available to the City
Council.
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The Ordinances detailing the conditions of approval, the site plan and building elevations are
included in the Council packet beginning on page 45. The site plan, building elevations and
landscape are exhibits to both Ordinances however, to avoid duplication, these documents
are only included once in the Council packet. Additional background is also included in the
Council packet following the Ordinances. The complete Board and Commission packets
were previously made available to the Council.
BUDGET/FISCAL IMPACT :In recognition of the fact that a bank at this location, rather than a
restaurant or retail use, will result in the loss of an opportunity for the City to receive sales tax
revenues, the property owner proposes a one-time payment to the City to support
maintenance of infrastructure, landscaping and amenities in the area. The proposed
payment is set forth in a recent letter to the Mayor and referenced in the Special Use Permit
Ordinance.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading of
an Ordinance granting a Special Use Permit authorizing Chase Bank and an associated ATM
drive thru and approving the overall redevelopment plan for property located at 884 S.
Waukegan Road.
AND
If determined to be appropriate by the City Council, waive first reading of an ordinance
granting final approval of the Ordinance approving the Chase Bank petition in accordance
with the Building Review Board’s recommendation.
7. NEW BUSINESS
1. Report on the Waukegan Road/Everett Intersection Improvement Project
(information only)
-Robert Ells, Engineering Superintendent
A memo is attached in your packet beginning on page 76
2. Discussion on use of Leaf Blowers within the City and related Noise Ordinance
(information only)
-Chuck Myers, Superintendent of Parks & Forestry
8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
1. EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c), (1), The City Council will be
discussing personnel.
Adjournment into Executive Session
RECONVENE INTO REGULAR SESSION
9. ADJOURNMENT
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Tuesday, January 16, 2018 City Council Agenda
Office of the City Manager January 10, 2018
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the
City to make reasonable accommodations for those persons.
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[Seal of City of Lake Forest]
CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted ______2018
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted policy, budgets, and other directives of
Council is the responsibility of City Staff, led by the City Manager and Senior Staff. The Mayor
and Aldermen, and appointed members of Boards and Commissions will address matters in a
timely, deliberate and process-driven manner, making decisions guided by the City of Lake
Forest Strategic and Comprehensive Plans, and the following parameters:
Vote for motions comprising what is in the best long-term interests of all Lake Forest
Citizens, measured in decades, being mindful of proven precedents and new precedents
that may be created.
Strive to listen to, and be mindful of, all points of view in making decisions in one’s best
judgement for the long-term benefit of Lake Forest’s general public welfare and
priorities, versus narrow, short-term, or individual interests.
Funding decisions should support efficiency and economy in providing services and
programs, while mindful of the number of citizens benefitting from such expenditures.
New initiatives are to be quantified, qualified, and evaluated for their long-term merit and
overall fiscal impact and other consequences to the community before decisions are
made.
Decision makers should be proactive and timely versus reactive in balancing strategic
planning initiatives, external forces not under control of the City, and other consequences
to the community.
Community trust in, and support of, government is fostered by maintaining the integrity
of these decision-making parameters.
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Proclamation to Declare January 23, 2018 as
“The City of Lake Forest Poverty Awareness Day”
WHEREAS, The City of Lake Forest supports The Lake County Community Foundation’s mission
to improve the quality of life of the most vulnerable residents of the county by providing civic
leadership, promoting collective philanthropy and partnering with grant recipients, and
WHEREAS, Lake County is recognized as one of the wealthiest counties in the United States, yet
has the most unequal distribution of wealth in all of Illinois, and
WHEREAS, the suburban poverty rates have doubled since 2000, outpacing urban poverty rates,
and
WHEREAS, right now in Lake County*, families are struggling to live – 1 in 3 people experiencing
homelessness in Lake County is a child; people are hurting and families are hungry – more than
56,000 of Lake County residents are food insecure, including 16% of all Lake County’s children;
and many are on the verge of crisis – 24,263 Lake County residents live in extreme poverty, and
WHEREAS, on January 23, 2018, The Lake County Community Foundation will hold “Right Now
in Lake County” featuring nationally known social policy expert, scholar and author, Dr. Scott W.
Allard, to share insight from his book Places in Need: The Changing Geography of Poverty with
an audience of community, civic, business and nonprofit leaders, philanthropists, donors and
concerned citizens, and members of the media to shine a light on the issue of poverty in our
suburbs, and
WHEREAS, The Lake County Community Foundation has a stated goal of being a strong, nimble
leader to help grow philanthropy and drive charitable impact across Lake County, and believes
in the power of community and collective philanthropy to change lives;
NOW, THEREFORE, I, Robert T.E. Lansing, declare January 23, 2018 as “The City of Lake Forest
Poverty Awareness Day” and invite mayors, board presidents and trustees of all Lake County
cities, towns and villages to proclaim this day the same in their respective communities, and
provide this document to attest to the same.
January 16, 2018
_________________________________
Robert T.E. Lansing, Mayor
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BREAKFAST AND KEYNOTE ADDRESS
TUESDAY, JANUARY 23, 2018 • 8:15-10:30 A.M.
VENUE
The new Northwestern
Lake Forest Hospital
1000 Westmoreland Road
Hughes Conference Center
Lake Forest, Illinois
The Lake County Community Foundation welcomes nationally renowned researcher, University
of Washington Public Affairs professor and Brookings Institution nonresident fellow
DR. SCOTT W. ALLARD to discuss his 2017 book Places in Need: The Changing Geography of
Poverty. For a decade, Dr. Allard has researched and written extensively about the suburbanization
of poverty, focusing on Lake County, Illinois as a national case study. A panel of local leaders will
discuss issues at the intersection of poverty and place.
Join us to gain valuable information to guide your strategic community investment and connect with
others dedicated to building a better Lake County through philanthropy and civic engagement.
Space is limited. Click HERE to register and secure your seat today!
Registration Begins – 7:45 a.m.
Breakfast Buffet – 7:45 – 8:15 a.m.
Program Opening & Keynote Remarks – 8:15 a.m.
Coordinating Local Efforts and Panel Discussion – 9:00 a.m.
featuring:
• Scott W. Allard, Ph.D.
• Jael Mejia, Mano a Mano Family Resource Center
• Brenda O’Connell, Lake County Community Development Division
• Sean Collins, Lake County Health Department
Closing Remarks – 9:45 a.m.
Concurrent offerings:
• Book Signing – 10:00 – 10:30 a.m.
• Hospital Tours – 10:00 – 10:30 a.m.
If you believe in the power of community and philanthropy
to change lives, you’ll want to join us.
Right Now in Lake County is brought to you by:Media invited.
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2018COMMUNITY GOALS
Spirit of Community
Clarity of Expectations
Deliberate Mindfulness
Financial Acumen
(Thoughtful Financial Planning)
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2018PRIORITY GOALS
Community Campaign
Fire Service
Commuter Rail Service
Deerpath Golf Course
Internal Processes
Budget Awareness
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{00017842 2} 1
THE CITY OF LAKE FOREST
ORDINANCE NO. 2018-_____
AN ORDINANCE AMENDING THE LAKE FOREST CITY CODE
RELATING TO CLASSES OF LICENSES FOR ALCOHOLIC BEVERAGES
WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation;
and
WHEREAS, the City establishes regulations for the health, safety, and welfare for its
residents and related to all areas within its jurisdiction; and
WHEREAS, pursuant to its home rule authority and the Illinois Liquor Control Act, the City
regulates the sale and service of alcoholic liquor in the City; and
WHEREAS, the Mayor and City Council have determined that it is in the best interests of
the City and its residents to amend the City’s regulations affecting alcoholic liquor in the manner
set forth below;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the
City Council and are hereby incorporated into and made a part of this Ordinance.
SECTION TWO: Amendment to Section 111.036 of the City Code. Subsection A of
Section 111.036, entitled "Local Liquor Licenses and Fees," of Chapter 111, entitled "Alcoholic
Beverages," of the Lake Forest City Code is hereby amended as follows:
(23) Class K licenses, which shall authorize the service and consumption of wine and
beer from 4:00 p.m. to 9:00 p.m. during the period from July 1st through October
1st of each calendar year in the Beach Area, which shall be approved by the
Commissioner. Such wine and beer shall only be served in and consumed from a
container approved by the Commissioner. The licensee shall post sufficient
signage to identify the borders of the Beach Area, which signage shall be subject
to approval of the Liquor Commissioner. Class K licenses shall expire seven days
after the date of issuance, but shall automatically renew for successive seven day
periods until the earliest of the following events: (a) the licensee notifies the
Commissioner that it does not wish to renew its license, (b) the Commissioner, in
the Commissioner’s absolute discretion, elects not to renew the license (in which
case the City shall notify the licensee at least 48 hours before the end of the then-
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{00017842 2} 2
current license period), and (c) the license expires by operation of law on October
1st. Additionally, any entity that accepts a Class K license accepts that such license
is provisional in nature and may be suspended or revoked at any time by the
Commissioner for any reason or no reason. By accepting a Class K license,
licensees disclaim any property interest in such Class K license, waive all rights to
the continued possession and use of the Class K license, and waive any due
process rights related to the suspension or revocation of their Class K license. The
Commissioner is authorized to waive portions of the required background
information and statements found in Section 111.043 for Class K license
applicants. Class K licenses shall only be available to those licensees who are
otherwise compliant with the law.
SECTION THREE: Establishment of Fee for Class K Liquor License. The liquor
license fee for a Class K license is hereby amended to be $1500.00 The City’s official Fee
Schedule is and shall be amended to reflect such Class K license fees.
SECTION FOUR: Effective Date. This Ordinance shall be in full force and effect upon
its passage, approval, and publication in pamphlet form in the manner provided by law.
Passed this ____ day of _________________________, 2018.
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this __ day of _________________________, 2018.
_____________________________
Mayor
ATTEST:
_______________________________
City Clerk
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The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, December 18, 2017
Special City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order Immediately
following the Special Finance Committee Meeting, 7:25pm, and the City Clerk, Margaret Boyer called the
roll of Council members.
Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman
Rummel, Alderman Tack, Alderman Reisenberg, Alderman Moreno and Alderman Buschmann.
Absent: none
Also present were: Robert Kiely, Jr., City Manager; Victor Filippini, City Attorney; Catherine Czerniak,
Director of Community Development; Susan Banks, Communication Manager; Michael Thomas, Director of
Public Works; Pete Siebert, Fire Chief; Sally Swarthout, Director of Parks & Recreation; DeSha Kalmar,
Director of Human Resources; Mike Strong, Assistant to the City Manager, along with other members of City
Staff.
There were approximately 50 persons present in the Council Chamber.
CALL TO ORDER AND ROLL CALL 7:25pm
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. 2017-2018 Board & Commission Appointments/Reappointments
AUDIT COMMITTEE
NAME OF MEMBER APPOINT/REAPPOINT WARD
William Smith Appoint 1
Vince Sparrow Appoint as Chair
PARKS AND RECREATION BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Nancy Duffy Appoint 2
ELAWA FARM COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Alex Hodges Appoint EFF REP
Mayor Lansing announced the 2017-2018 Board & Commission appointments.
COUNCIL ACTION: Approve the Mayor’s Appointments
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Proceedings of the Monday, December 18, 2017
Special City Council Meeting-
Alderman Moreno made a motion to approve the Mayors appointments, seconded by Alderman Newman.
Motion carried unanimously by voice vote.
COMMENTS BY CITY MANAGER
City Manager Robert Kiely wished all those in attendance and at home a Happy Holiday. Regarding a
substantial contribution to Deerpath Golf Course, Mr. Kiely reported that a gift of this magnitude that is tied
to specific naming rights has to be approved by the City Council. He then introduced Alderman Newman and
Alderman Beidler who shared the details of the Nancy Hughes donation of $500,000 toward the renovation
of Deerpath Golf Course. The Club House will be renamed the John and Nancy Hughes Clubhouse. Both
Aldermen, on behalf of the Council and community, thanked Mrs. Hughes for her generous donation and
encouraged other residents to pledge funding toward an amazing heritage amenity. Mayor Lansing then
asked for a motion.
A. Consideration of approval of a Naming Rights Agreement in Relation to the Deerpath Golf
Club
COUNCIL ACTION: Approval of the Agreement
Alderman Newman made a motion to approve the agreement, seconded by Alderman Beidler. The following
voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The
following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
B. Annual Community Events Report and Online Community-Wide Calendar
- Octavius Hayes, Management Intern and Susan Banks, Communication
Manager
City Manager Robert Kiely stated that in response to that the City is hearing “that there is nothing to do in
the City of Lake Forest”, he asked staff to do an analysis of community events that go on in the City of Lake
Forest. Mr. Kiely then introduced Octavius Hayes who gave a report on the analysis. Communications
Manager Susan Banks gave a brief overview of the online calendar that will be launched beginning in 2018.
The City Council had discussion on several iterations of Community Calendars.
COUNCIL ACTION: No action required, informational only
COMMENTS BY CITY CCOUNCIL MEMBERS
FINANCE COMMITTEE
1. Consideration of an Ordinance approving a Fee Schedule and Ordinance adopting new fees
related to Development Activity (Second Reading and Final Approval)
Elizabeth Holleb, Finance Director, reported that there are a number of items on the agenda that were
discussed at the November 13 Budget Committee Workshop and were granted first reading at the
November 20 City Council meeting. Ms. Holleb reported that each year departments are asked to review
fees as part of the budget preparation process and submit any proposed changes. A comprehensive fee
schedule was provided in the City Council packet. The Ordinance approving a fee schedule, which identifies
the proposed fee increases highlighted in yellow and the proposed new fees highlighted in orange. Fees
highlighted in green are not reflective of changes in existing fees; rather, they are clarifications due to a
review of City Code and current practices.
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Ms. Holleb noted that revenue for the new and increased fees is estimated to be $5,260 in the General
Fund, $290,000 in the General Fund (transferred to public safety pension funds), $14,110 in the Parks and
Recreation Fund, $165,233 in the Water Utility Fund and $24,564 in the Golf Course Fund.
Mayor Lansing asked if there were any questions from the Council. Seeing none, he asked if there was
anyone from the public who would like to comment. Seeing none, he asked for a motion.
COUNCIL ACTION: Grant final approval of the proposed ordinances.
Alderman Newman made a motion to grant final approval of the proposed ordinances, seconded by
Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack,
Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
2. Consideration of an Ordinance Establishing the 2017 Tax Levy (Second Reading and Final
Approval)
Elizabeth Holleb, Finance Director, reported that similarly, this item was discussed at the November 13
Budget Committee Workshop and was granted first reading at the November 20 City Council meeting. Ms.
Holleb reported there is a 5.2% projected increased in the valuation for the City as a whole and that
valuations continue to improve. The primary change to the tax levy is related to Police and Fire pension
levies, the City has changed some of its actuary estimates. The result of these changes was an immediate
increase in funding requirements in order to reduce the future annual increases the City has experienced
over the past several years.
Ms. Holleb reviewed the spreadsheets for the proposed tax levy for 2017 that were included in the packet.
They included: 1) the tax levy limitations under the tax cap; 2) the tax levy distributed by fund without new
growth and allowances distributed; 3) the tax levy by fund with new growth and allowances distributed; and
4) an explanation of the tax increase to an average homeowner.
Ms. Holleb reported that the City and Library levies combine to represent approximately 22-23% of the total
property tax bill in Lake Forest. The City has a significant reliance on property tax revenues, which
represents more than 50% of the General Fund revenue. At the request of City Council, Staff is seeking data
from overlapping taxing districts on their projected levy increases, Ms. Holleb provided a brief overview.
The City Council had discussion on the average increase to existing residents: The increase to a $800,000
home is projected to be $123 or 3.76% .Ms. Holleb reported that there are no planned recommendations to
change actuarial pension estimates. The Mayor created a pension review committee, which is reviewing
moving to an open amortization schedule, with an expected recommendation to the City Council in 2018 for
the 4-30-18 actuarial evaluation.
Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none, he
asked for a motion.
COUNCIL ACTION: Grant final approval of an Ordinance Establishing the 2017 Tax Levy (page 60).
Alderman Morris made a motion to grant final approval of the ordinance establishing the 2017 tax levy,
seconded by Alderman Reisenberg. The following voted “Aye”: Aldermen Beidler, Morris, Newman,
Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays,
motion carried.
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Proceedings of the Monday, December 18, 2017
Special City Council Meeting-
3. Approval of Ordinances Abating 2017 Tax Levies for Various G.O. Alternate Revenue Bond
Issues (Second Reading and Final Approval)
Elizabeth Holleb, Finance Director, reported that the City issues all of its debt as general obligation debt,
which means it pledges its full faith and credit of the taxing authority of the City to pay the debt service. In
actuality, the City uses alternative revenues to pay some of the debt service on the bonds, and that requires
abatement ordinances to reduce the debt service property tax levy for those bonds that have debt service
amounts that have payments made form alternative revenues sources. Ms. Holleb reviewed a slide that
included a summary of all the outstanding bond issues with the five abating Ordinances.
Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none, he
asked for a motion.
COUNCIL ACTION: Grant final approval of the Ordinances abating tax levies for various general obligation
bond issues.
Alderman Moreno made a motion to grant final approval of the Ordinances abating tax levies for various
general obligation bond issues, seconded by Alderman Reisenberg. The following voted “Aye”: Aldermen
Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”:
None. 8- Ayes, 0 Nays, motion carried.
PUBLIC WORKS
1. Consideration of a Resolution Approving a Lake Forest Preservation Foundation
Demonstration Project Agreement
Alderman Randy Tack, Chairman Public Works Committee, reported that the Public Works Committee is
seeking approval of a Resolution approving an Agreement between the City of Lake Forest and Lake Forest
Preservation Foundation to enhance certain interior elements of the train station in the central business
district. The purpose of the agreement is to complete work on the East Side Train Station. While the City
has received more than 2.8 million in grant funding there is still a budget gap. To assist in funding the
budget gap, the Lake Forest Preservation Foundation has raised approximately $100,000 to support these
improvements. Chairman Tack then introduced Mike Strong, Assistant to the City Manager, who gave an
overview of the renovation history to date.
Mr. Strong stated that to formalize the arrangement with the Foundation, an Agreement has been prepared
that is similar to the public-private cost-sharing arrangements used for the restoration of Market Square in
2000, Elawa Farm in 2002 and 2007, and Forest Park in 2012. As proposed, the City will be responsible for
its portion of the Pending Project and the Foundation will manage and fund the Demonstration Project
elements. In all cases, and since the improvements will become public assets, City staff will review and
approve all applicable plans and specifications prior to the commencement of any work.
The City Council had expressed its gratitude to the Lake Forest Preservation Foundation. Mayor Lansing
asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion.
COUNCIL ACTION: If determined to be appropriate by the City Council, approve the Resolution
authorizing the City Manager and City Clerk to execute the Lake Forest Preservation Foundation
Demonstration Project Agreement.
Alderman Reisenberg made a motion to approve the Resolution authorizing the City Manager and City Clerk
to execute the Lake Forest Preservation Foundation Demonstration Project Agreement, seconded by
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Proceedings of the Monday, December 18, 2017
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Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack,
Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the December 4, 2017 City Council Meeting Minutes
2. Check Register For Period October 28 - December 1, 2017
3. Approval of a Software License and Services Agreement with Bellefeuil, Szur and Associates,
Inc. (BS&A) for an Enterprise Resource Planning (ERP) System
4. Consideration of Ordinances Approving Recommendations from the Building Review Board.
(First Reading and if Desired by the City Council, Final Approval)
5. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of
Appeals. (First Reading, and if Desired by the City Council, Final Approval)
6. Consideration to Authorize the Finance and Public Works Committee Chairmen to Approve
Expenditures $20,000 or Higher for the PSB Renovation Project and Approval of the
Construction Management Services Agreement
COUNCIL ACTION: Approval of the six (6) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately.
Alderman Beidler noted a modification to the City Council minutes. Mayor Lansing once again asked the City
Council if they would like to remove any item or take it separately. Seeing none, Mayor Lansing asked for a
motion to approve the six Omnibus items as presented with Alderman Beidler suggested modification.
Alderman Rummel made a motion to approve the six omnibus items as presented with modification to the
City Council minutes, seconded by Alderman Reisenberg. The following voted “Aye”: Aldermen Beidler,
Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8-
Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
1. Consideration of an Ordinance Amending Chapter 95.177, Chapter 112.006, and Chapter
135.135 to add electronic smoking devices to local ordinances governing tobacco products
Karl Walldorf, Chief of Police, reported that the amendments to all three local ordinances governing
smoking would add electronic smoking devices to the definitions of tobacco products and smoking in each
and prohibit minors from possessing electronic smoking devices in the same manner they are currently
prohibited from possessing cigarettes and other tobacco products.
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Proceedings of the Monday, December 18, 2017
Special City Council Meeting-
The City Council had discussion on vaping devices, the opportunities to smoke various substances in them,
cannabis and its impact on society, what THC is and spot testing and current code.
Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none, he
asked for a motion.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final
approval of an ordinance amending Chapter 95, Chapter 112, and Chapter 135 to add electronic smoking
devices to these ordinances.
Alderman Rummel made a motion to waive first reading and grant final approval of an ordinance amending
Chapter 95, Chapter 112, and Chapter 135 to add electronic smoking devices to these ordinances, seconded
by Alderman Buschmann. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack,
Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
At the beginning of the Finance Committee meeting, Mayor Lansing noted that he would ask for a motion
to amend the City Council agenda to include executive session for 5 ILCS 120/2 (c), (1), The City Council
will be discussing personnel.
Alderman Beidler made a motion to adjourn, seconded by Alderman Morris. Motion carried unanimously by
voice vote
EXECUTIVE SESSION
Mayor Lansing asked for a motion to adjourn into executive session.
1. EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c), (1), The City Council will be discussing
personnel.
Alderman Beidler made a motion to adjourn into EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (1), The
City Council will be discussing personnel, seconded by Alderman Moreno. The following voted “Aye”:
Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following
voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
Adjournment into Executive Session at 8:20pm, at 12:05 a.m. on 12/19/17, the City Council
recessed from the Executive Session and City Council meeting and re-convened the meeting and
executive session at 6:30 p.m. on 12/19/17. The executive session thereafter concluded at 8:47
p.m., after which the City Council immediately re-convened to open session and adjourned the
meeting.
RECONVENE INTO REGULAR SESSION at 8:47 pm
ADJOURNMENT
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Proceedings of the Monday, December 18, 2017
Special City Council Meeting-
There being no further business. Alderman Tack made a motion to adjourn, seconded by Alderman
Newman. Motion carried unanimously by voice vote at 8:47 p.m.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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LIST OF RECURRING “CLASS A”
SPECIAL EVENTS
2018
1. Festival and Fireworks Wednesday, July 4, 2018
2. Lake Forest Day Tuesday-Wednesday, July 31- August 1, 2018
3. Art Fair on the Square Sunday-Monday, September 2-3, 2018
4. Lake Forest/Lake Bluff Artisan Guild Sunday-Monday, September 2-3, 2018
5. Oktoberfest Saturday, September 22, 2018
6. Bagpipes and Bonfire Sunday, September 30, 2018
7. Tree Lighting Ceremony Friday, November 23, 2018
8. Santa in Market Square Saturday, December 8, 2018
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Memorandum
To: Robert T. E. Lansing, Mayor
Members of the City Council
Robert R. Kiely Jr., City Manager
From: Robert W. Ells, Superintendent of Engineering
Date: January 5, 2018
Subject: WAUKEGAN/EVERETT INTERSECTION IMPROVEMENT PROJECT
The planning for this project began in 2009 when The City of Lake Forest
retained Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA) to conduct a traffic
study on Everett Road. This study was requested to evaluate existing traffic
conditions in the area along with possible impacts of a proposed residential
development at the northwest corner of Everett Road and Telegraph Road.
Consideration was given to the traffic effects of the Lake Forest Metra
Station parking lots, Everett Elementary School and Deerpath Middle School,
as well as passenger and freight train activity on the Metra MD-N Line
railroad.
Although plans for the proposed residential development did not progress,
the City continued to look at the traffic issues in the area based on public
comment and City Public Works Committee and Council feedback.
The plan calls for the addition of a dedicated right turn lane from southbound
Waukegan Road to westbound Everett Road; lengthening the right turn lane,
left turn lane and through lane from eastbound Everett Road to west of the
Metra tracks and an enhanced left turn lane from westbound Everett road to
southbound Waukegan Road.
This work, valued at about $2.5M, would reduce traffic congestion at the
intersection by adding additional vehicle stacking and creating dedicated
turn lanes (see attached aerial map). The Phase I preliminary engineering
design has been approved by both IDOT and Metra.
The City is now eligible for Federal Surface Transportation Program (STP)
funding through the Lake County Council of Mayors. This funding would
reimburse the City for 80% of eligible Phase II design, construction and
Phase III construction engineering costs. City staff has recently concluded a
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Request for Qualifications process and has selected Civiltech Engineering,
Inc. as the Phase II engineering design consultant. Staff is now in the
process of submitting the agreements and required documents to the Lake
County planning staff so they may coordinate with IDOT/FHWA and update
the project programming documents so that the federal dollars can be
authorized for this project.
The tentative schedule is:
Preliminary Cost Estimate:
Phase STP Funds City Funds Total
Phase II Design $260,000 $65,000 $325,000
Construction $2,000,000 $500,000 $2,500,000
Phase III Eng. $160,000 $40,000 $200,000
Project Totals $2,420,000 $605,000 $3,025,000
Date Milestone
1/31/2018 IDOT/FHWA Project Programming database update/agreements
submitted to IDOT
5/1/2018 Agreements approved by IDOT/FHWA/City Council
6/1/2018 Phase II design/easement and ROW acquisition by Civiltech
4/15/2019 IDOT/Metra/ICC final design approvals
6/20/2019 Project bid opening
12/15/2019 Project construction complete
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