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CITY COUNCIL 2018/11/19 AgendaTHE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, November 19, 2018, 6:30pm City Hall Council Chambers 220 E. Deerpath, Lake Forest Honorable Mayor, Robert Lansing Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward James E. Morris, Alderman First Ward James Preschlack, Alderman Third Ward Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:30p.m. PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR 2. COMMENTS BY CITY MANAGER A. ERP Implementation Update: Utility Billing - Elizabeth Holleb, Director of Finance B. ERP Implementation Update: Transition to New Building Permit and Inspection Software - Catherine Czerniak, Director of Community Development C. Smart 911 Rollout - Karl Waldorf, Chief of Police 3. COMMITTEE REPORTS FINANCE COMMITTEE 1. Consideration of an Ordinance Establishing the 2018 Tax Levy (First Reading) PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of an Ordinance establishing the 2018 tax levy. BACKGROUND/DISCUSSION: The annual tax levy must be filed with the County Clerk by the last Tuesday in December. The City has a significant reliance on property tax revenues, which represents more than 50% of the General Fund revenue. 1 Monday, November 19, 2018 City Council Agenda Spreadsheets reviewing the proposed tax levy for 2018 are attached (page 18) for your consideration. These include: 1) the tax levy limitations under the tax cap; 2) the tax levy distributed by fund without new growth and allowances distributed; 3) the tax levy by fund with new growth and allowances distributed; and 4) an explanation of the tax increase to an average homeowner. The tax levy to be approved includes the needs of all City departments, as well as for pensions and debt service requirements. A summary of the proposed levy is as follows: School District #67 levy amounts are not yet available and will be incorporated into the Levy Ordinance submitted for final approval on December 3, 2018. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council 11/5/18 Determination of a preliminary non- binding estimate of the 2018 levy. Finance Committee 10/15/18 Approval of 2018 Tax Levy Estimate City Council Workshop 9/17/18 Preliminary discussion of 2018 tax levy BUDGET/FISCAL IMPACT: The proposed tax levy for 2018 reflects a 3.10% increase over the 2017 tax levy extensions for the City and Library operating funds and City pension and debt service funds. This increase is comprised of the 2.10% property tax cap increase on operating and IMRF pension levies; debt service bond levies as previously approved by City Council bond Ordinances, subject to abatement for debt paid by alternate revenue sources; increases attributable to new construction; and increases in police and fire pension costs as Proposed FUND 2018 LEVY 2017 Extension $ CHANGE % CHANGE City General 14,785,421$ 14,367,558$ 417,863$ 2.91% Pension Funds 5,541,230 5,316,089 225,141 4.24% Fire Pension PA 93-0689 91,328 86,122 5,206 6.04% Recreation 1,433,090 1,403,614 29,476 2.10% Parks 3,189,781 3,124,173 65,608 2.10% Recreation & Parks/Specific Purpose 125,000 125,000 0 0.00% Special Recreation 474,817 465,051 9,766 2.10% Capital Improvements 815,225 816,750 (1,525) -0.19% Library 3,762,693 3,669,027 93,666 2.55% Library sites 411,500 403,036 8,464 2.10% Bond Funds 1,653,115 1,536,807 116,308 7.57% TOTAL TAX LEVY - CITY 32,283,200$ 31,313,227$ 969,973$ 3.10% School District 67- ESTIMATED -$ - -$ - GRAND TOTAL 32,283,200 31,313,227 969,973$ 3.10% Ordinance (exclude Bond Funds)$30,630,085 2 Monday, November 19, 2018 City Council Agenda determined by an independent actuarial valuation. The average increase to existing residents ($800,000 home) is projected to be $87 or 2.64%. COUNCIL ACTION: Grant first reading of an Ordinance Establishing the 2018 Tax Levy (page 22). 2. Approval of Ordinances Abating 2018 Tax Levies for Various G.O. Alternate Revenue Bond Issues (First Reading) PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of ordinances abating 2018 tax levies. BACKGROUND/DISCUSSION: The proposed Ordinances provide for the abatement of 2018 taxes levied for the various outstanding general obligation ALTERNATE REVENUE bond issues. The tax levies for all bond issues are established and recorded with the County Clerk at the time the bonds are issued. Therefore, in order to reduce the bond tax levies, an abatement ordinance must be approved and filed with the County Clerk before the last Tuesday in December. The abatement of these general obligation ALTERNATE REVENUE bonds is possible due to the fact these bond funds have an adequate revenue source from water sales, golf fees, sales tax or payments from the U.S. Treasury. Therefore, the general obligation tax levy can be abated as was planned at the time the bonds were issued. The proposed Ordinances (beginning on page 31) are as follows: • An Ordinance Abating a Portion of the Tax being Levied in 2018 for the Annual Payment of the Principal and Interest on the Taxable General Obligation Bonds, Series 2010-B Bond Issue • An Ordinance Abating a Portion of the Tax being Levied in 2018 for the Annual Payment of the Principal and Interest on the Taxable General Obligation Bonds, Series 2010-C Bond Issue • An Ordinance Abating the Total Tax being Levied in 2018 for the Annual Payment of the Principal and Interest on the 2011 General Obligation Series 2011-A Refunding Bond Issue • An Ordinance Abating the Total Tax being Levied in 2018 for the Annual Payment of the Principal and Interest on the 2011 General Obligation Series 2011-B Refunding Bond Issue • An Ordinance Abating a Portion of the Tax being Levied in 2018 for the Annual Payment of the Principal and Interest on the General Obligation Bonds, Series 2015 Bond Issue • An Ordinance Abating a Portion of the Tax being Levied in 2018 for the Annual Payment of the Principal and Interest on the General Obligation Bonds, Series 2017 Bond Issue BUDGET/FISCAL IMPACT: A summary of the proposed tax levy abatements is provided below: 3 Monday, November 19, 2018 City Council Agenda COUNCIL ACTION: Grant first reading approval of the Ordinances abating tax levies for various general obligation bond issues. 3. Consideration of an Ordinance approving a Fee Schedule and Ordinance adopting new fees related to Public Works (First Reading) PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of the proposed Ordinances. BACKGROUND/DISCUSSION: As part of the budget process, all departments are asked to review their user fees. A comprehensive fee schedule is provided as Exhibit A to the Ordinance approving a fee schedule, which clearly identifies the proposed fee increases highlighted in yellow and the proposed new fees highlighted in orange. Fees highlighted in green are not reflective of changes in existing fees; rather, they are clarifications due to a review of City Code and current practices or the addition of previously approved fees into the Fee Schedule. Departments have provided supplemental memos justifying their proposed fee adjustments and new fees, which are included in the packet beginning on page 40. New fees require a separate Ordinance to be submitted by the department proposing the new fee and accompany the Ordinance approving the fee schedule. The following Ordinances are submitted for City Council consideration at this time: • Ordinance approving a fee schedule (page 37) • Ordinance adopting new fees related to Public Works (page 58) The fee revisions and proposed new fees will be further discussed at the November 26, 2018 Finance Committee meeting. Fees related to the Water Utility Fund are not yet incorporated into the proposed fee schedule pending the November 26 discussion. Levy per County TIF Golf Water .5 NHRST Int Rebate Net Levy 2009 278,195.00 278,195.00 2010A 0.00 0.00 2010B 172,500.00 (72,657.00) 99,843.00 2010C 442,098.76 (74,397.55) 367,701.21 2011A 137,050.00 (137,050.00)0.00 2011B 2,719,250.00 (113,017.50) (2,076,452.50) (529,780.00)0.00 2013 679,762.50 679,762.50 2015 589,675.00 (362,062.50)227,612.50 2017 271,152.50 (271,152.50)0.00 5,289,683.76 (362,062.50) (113,017.50) (2,484,655.00) (529,780.00) (147,054.55) 1,653,114.21 1% L/C 5,342,580.60 1,669,645.35 2018 Debt Service Levy and Abatements 4 Monday, November 19, 2018 City Council Agenda BUDGET/FISCAL IMPACT: Revenue for the new and increased fees is estimated to be immaterial in the General Fund, $27,869 in the Parks and Recreation Fund, and $47,736 in the Golf Course Fund. COUNCIL ACTION: Grant first reading to the proposed ordinances. 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the November 5, 2018 City Council Meeting Minutes A copy of the minutes can be found beginning on page 72. COUNCIL ACTION: Approval of the November 5, 2018 City Council Meeting Minutes. 2. Authorization to Purchase Knollwood Fire Engine 44, and Assume AFG Grant for Fire Truck 44. STAFF CONTACT: Pete Siebert, Fire Chief (810-3864) and Michael Thomas, Director of Public Works (810-3540) PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff are requesting City Council authorization to purchase Knollwood Fire Engine 44 for $110,000.00 from the Rockland Fire Protection District and authorization to assume the Assistance to Firefighters Grant (AFG) from the Rockland Fire Protection District for Knollwood Fire Truck 44. BACKGROUND/DISCUSSION: Since entering into an IGA with the Rockland Fire Protection District effective October 1, 2018, to provide fire, EMS and fire prevention services to its residents, the District has declared all equipment and vehicles as surplus. The IGA stipulated that Lake Forest received first right of refusal to purchase District’s vehicles and equipment. The opportunity to purchase a used fire engine with low miles from the District would benefit our department by replacing a 1994 fire engine with a 2008 E-One engine that is 14 years newer and 86,000 less miles. The acquisition of Truck 44 a 2003 E-One, would also reduce the age of the fleet by replacing our current 1991 truck. A copy of the PowerPoint presentation can be found on page 76 of your packet. By assuming the AFG grant from The Rockland Fire Protection District, we would take possession of the truck (valued at $150,000) with no cost to the City of Lake Forest. If we assume the grant, the City will be required to follow FEMA procedures if we wish to sell the vehicle in the future. The rules surrounding the AFG grant, only allow the seller to keep 10% (amount of original grant funding match) of the sale price. The more favorable option would be to find another fire department to assume the grant. At the December 3, 2018 City Council meeting, after the City takes possession of the vehicles and is able to obtain a more accurate price for any repainting, re-lettering and minor mechanical repairs to the two vehicles, staff will return for additional funding. At this point 5 Monday, November 19, 2018 City Council Agenda staff does not foresee this amount exceeding $60,000. We have had both of the vehicles appraised and feel that the asking price for the engine ($110,000) is a fair price. Lake Forest’s Fleet mechanics have performed a comprehensive analysis of both vehicles and have a detailed list of minor repairs needed. The proposed plan to acquire the two vehicles and make any needed repairs, was part of a comprehensive fire department fleet restructuring presentation that was reviewed and recommended for approval by the Public Works Committee on October 30, 2018. BUDGET/FISCAL IMPACT: The impact would be the cost of the fire engine not to exceed $110,000.00. The future fleet cost should be reduced by adding two newer vehicles with lower mileage than the Department’s current vehicles. The assumption of the AFG grant will allow the City to acquire a vehicle at no cost, and the acquisition of both vehicles will significantly reduce CIP funding needs in the near future. Additional costs associated with painting and minor vehicle repairs will be brought back to the City Council at the December 3 meeting. COUNCIL ACTION: Authorization to Purchase Fire Engine 44 (2008 E-One), and assume the Assistance to Firefighters Grant for Fire Truck 44 (2003 E-One) from the Rockland Fire Protection District 3. Approval of a Public Right-of-Way Dedication for the Everett/Waukegan Intersection Improvement Project STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555) PURPOSE AND ACTION REQUESTED: Public Works Committee requests City Council approval of a public right-of-way dedication of City property to facilitate the expansion of the right-turn lane to southbound Waukegan Road from Everett Road as part of the Everett/Waukegan Intersection Improvement Project. BACKGROUND/DISCUSSION: Phase II detailed engineering design has begun for the intersection improvement project. The plan calls for the three modifications to the intersection: First, the project will add a dedicated right turn lane from southbound Waukegan Road to westbound Everett Road. Secondly, it will lengthen the right turn lane, left turn lane and through lane from eastbound Everett Road to west of the Metra tracks. Finally it will lengthen the left turn lane from westbound Everett road to southbound Waukegan Road. This project will reduce traffic congestion at the intersection by adding additional vehicle stacking and creating dedicated turn lanes. The Phase I preliminary engineering design has been approved by both IDOT and Metra. In order to accommodate the proposed lane improvements on Everett Road, 5,732 square feet (0.1316 acres) of additional public right-of-way along the south side of Everett Road between Telegraph and Waukegan Road is required. This property is currently owned by The City of Lake Forest. 6 Monday, November 19, 2018 City Council Agenda PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 10/30/18 Reviewed & Approved BUDGET/FISCAL IMPACT: N/A The proposed Plat of Dedication can be found on page 87 of the City Council agenda packet. COUNCIL ACTION: Approval of a Public Right-of-Way Dedication for the Everett/Waukegan Intersection Improvement Project 4. Approval of All City Expenditures and Contractor Recommendations for the Waukegan Road Sidewalk Project STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540) PURPOSE AND ACTION REQUESTED: The Public Works Committee is requesting City Council approval of all City expenditures and contractor recommendations relating to the replacement of the Waukegan Road sidewalk. BACKGROUND/DISCUSSION: The asphalt sidewalk located on the west side of Waukegan Road, is within Illinois Department of Transportation’s (IDOT hereafter) right-of-way. Like all IDOT right-of-way sidewalks, the municipal government is expected to repair and replace the sidewalk as needed. The Waukegan Road sidewalk from Deerpath to Rte. 176 is in poor condition. While the City’s Streets Section has made multiple repairs over recent years, the sidewalk has deteriorated to a point where replacement is necessary. If the City would agree to fund the IDOT required design, minor concrete work, and restoration costs, a resident living in the area offered to pay for the sidewalk’s replacement. However the resident has asked that a specific paving company be used. The resident has utilized Performance Paving Ltd. for multiple parking lot construction projects and has been very satisfied with the company’s work. The City’s Engineering staff has also inspected numerous Performance Paving driveway replacements and agrees that its overall quality and ability to perform this type of work is acceptable. The project will occur next spring when the asphalt plants re-open for the season. City Council approved a contract with Gewalt-Hamilton Associates to provide design drawings for the entire project. Design drawings for the initial phase are complete and GeWalt Hamilton has recently completed the second portion of the design. GeWalt Hamilton submitted the second phase drawings last week to the State for their review. Before the City receives a final permit from the State, the asphalt contractor is required to submit insurance and bond documents for the State’s review. This entire process should be completed before the asphalt plants re-open in the spring. The agreement between the City and the donor stipulates that the City will pay for the concrete work and restoration costs. A majority of the concrete curb and ADA access panel 7 Monday, November 19, 2018 City Council Agenda work was completed this fall and a small portion will be completed in the spring prior to the actual paving. Additionally, City staff will purchase and install black dirt, seed, and blanket once the project is complete. A cost breakdown showing both the City and donor costs are presented below and can be found on page 88 as well. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 10/30/18 Approved All City Expenditures & Contractor Recommendations City Council 9/4/18 Approved Phase I Asphalt Contractor Public Works Committee 8/28/18 Approved Waiving Bid Process City Council 8/6/18 Approved Phase II Design and Authorized City Manager to Negotiate & Complete Donor Agreement City Council 3/19/18 Approved Phase I Design Public Works Committee 3/8/18 Reviewed & Approved Phase I Design BUDGET/FISCAL IMPACT: Beginning on page 89 of the agenda packet is Performance Paving’s proposal to complete both Phase I and Phase II. Per the agreement, the City will pay the contractor directly and receive reimbursement from the donor. Has competitive pricing been obtained for proposed goods/services? No, Waiver requested per Administrative Directive 3-5, Section 9.0A – Specially Authorized Waiver (2/3 vote). Below is a summary of the project budget: Phase I & II Design, Previously Approved by City Council– City Paid FY2019 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N General Fund Contingency $0 $62,180 Y Phase I Concrete – City Paid FY2019 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Capital Improvement Fund $0 $19,335 N 8 Monday, November 19, 2018 City Council Agenda Phase II Concrete and Restoration Expenses – City to Pay FY2020 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Capital Improvement Fund $0 $35,000 Y Asphalt Resurfacing of Sidewalk – City Paid / Donor Reimbursed FY2020 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Capital Improvement Fund $0 $410,000 N The asphalt resurfacing cost of the sidewalk will be reimbursed in accordance with the agreement approved by the City Council on August 6, 2018. COUNCIL ACTION: i. Ratification of Phase I & II design to GeWalt Hamilton in the amount of $62,180; and ii. Approval of Phase I concrete to Sumit Construction Company in the amount of $19,335; and iii. Approval to Waive the Competitive Bidding Process and Authorize Phase I and Phase II of the Waukegan Road Sidewalk Replacement Project to Performance Paving Ltd. in the amount of $410,000;and iv. Approval to spend $10,000 for Phase II concrete and $25,000 for restoration materials (black dirt, seed, blanket) in FY2020 (vendors to be determined). 5. Approval of Two Agreements with AECOM and Ratification of Expenses Incurred for Forest Park Bluff Evaluation Assistance and Virtual Renderings in the Amount of $14,350. STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540) PURPOSE AND ACTION REQUESTED: Staff is requesting City Council’s approval for AECOM’s assistance and virtual renderings for the Forest Park bluff failure. These materials were provided to the Advisory Committee and City Council for their deliberations during the months of August, September, and October of this year. BACKGROUND/DISCUSSION: During the latter portion of this summer and early fall, AECOM prepared materials for both the Advisory Committee and City Council to assist in their decision on how to address the Forest Park Bluff failure in addition to the services approved by the City Council on July 16, 2018. AECOM provided virtual renderings for three options to include three-dimensional representations of the current conditions and the proposed solutions. Additionally, AECOM provided the City with preliminary grading plans and cross- sections for options 1A and 3A. A preliminary geotechnical stability analysis was also performed in order to develop reliable cost estimates. A copy of the two agreements for these services can be found on page 91 of this agenda packet. 9 Monday, November 19, 2018 City Council Agenda PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council 10/15/18 Approval of Design and Construction Engineering (AECOM) and Landscape Design (P Clifford Miller) for Repair Option 3A City Council 10/1/18 Review of Public Works Committee’s Recommendation; Decision was Tabled City Council 9/17/18 Review of Forest Park Bluff Repair Options City Council 9/4/18 Bluff Advisory Committee Update City Council 7/16/18 Approved NBAR Ravine Repair Contracts with Keno & AECOM; Approved Development of Bluff Options with Keno & AECOM City Council 7/2/2018 Recommend Pursuing Design/Build Approach for Ravine & Bluff Repairs Public Works Committee 12/13/2017 NBAR Design Update Provided to Committee City Council 8/7/2017 Approval of NBAR Design Change Order City Council 7/17/2017 Staff Provided Review of July 12th Storm & Impacts on NBAR City Council 3/20/2017 Approval of NBAR Design Agreement and Forest Park Monitoring Services with AECOM Public Works Committee 3/15/2017 Approval of Forest Park Monitoring Services Finance Committee 3/13/2017 Provided 3/1/2017 Forest Park Bluff Stability Evaluation BUDGET/FISCAL IMPACT: Consistent with the City’s Purchasing Directive, staff is requesting City Council approval of the $14,350 expense for additional services provided by AECOM in recent months. For fiscal year 2019, $750,000 is budgeted for the repair of the ravine adjacent to the NBAR. As staff has previously noted, savings equating to $116,796 from both the FY ’18 South Beach Access Road and Ferry Hall Bridge projects have been requested to supplement the ravine project’s budget. Combining the budget and savings amount totals $866,796. On July 16, 2018, the City Council approved expenses totaling $953,990 - $913,990 to repair the NBAR Ravine and $40,000 to Keno and AECOM to develop bluff repair options. These approved expenses would require $87,194 in Capital Fund reserves. To address the bluff failure, the City Council approved expenses of $208,000 for AECOM to provide bluff repair design and construction engineering and $18,740 for P. Clifford Miller to provide landscape design, also to be funded from Capital Fund reserves. Adding the $14,350 expense associated with this action, $ 328,284 is being recommended from fund balance reserves. This non-budgeted item would require a supplemental appropriation at the end of FY 2019 if needed. 10 Monday, November 19, 2018 City Council Agenda Has competitive pricing been obtained for proposed goods/services? No If no, indicate the specific waiver requested: Administrative Directive 3-5, Section 9.0A – Specially Authorized Waiver (2/3 vote) The following table summarizes the funding of expenses to date: FY2019 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Capital Fund $750,000 $750,000 Y FY 2018 Roll-Over $116,796 $116,796 Y Fund Balance Reserves $0 $328,284 N COUNCIL ACTION: Approval of two agreements with AECOM and Ratification of Expenses Incurred for Forest Park Bluff Evaluation Assistance and Virtual Renderings in the Amount of $14,350. 6.Consideration of Adoption of Updated Versions of the Previously Adopted State and National Life Safety and Building Codes. (First Reading) STAFF CONTACTS: Catherine Czerniak, Director of Community Development (810-3504) Pete Siebert, Fire Chief (810-3864) In 2004, the City Council adopted State and National Building Codes to provide a strong and consistent framework for all construction activity in Lake Forest. Since that time, updated versions of the various Codes have been released. Adoption of the updated Codes is recommended at this time for several reasons. To take advantage of the opportunity to incorporate updated Code references into the new building permit and inspection systems from the outset. The adoption of the Code updates corresponds with the “go live” date for the new software. Adoption of the updated Codes aligns the City with surrounding municipalities, and the County, which is particularly important given long standing and recent contractual and shared service relationships through which the City provides fire protection services, annual life safety inspections, building plan reviews and inspections of projects under construction. The Code updates continually strive to clarify and eliminate ambiguity found to exist in the earlier versions of the Codes. City staff is well prepared for this transition having attended training sessions on a continuing basis to keep current with changes to construction methods, materials and State and Federal requirements. In particular, new requirements relating to energy efficiency and life safety are incorporated into the updated Codes. Most architects and builders are familiar with the current versions of the Codes and are already designing to the updated standards. Importantly, as the City has done in the past, a transition period will be provided to assure that projects currently in the design process, are not delayed or forced to make mid-project changes. 11 Monday, November 19, 2018 City Council Agenda Until March 1, 2019, plans designed to the current Codes will be accepted. A memorandum prepared by Matt Goodman, one of the City’s building inspectors, is included in the Council packet explaining, from an inspector’s perspective, the value of adopting the updated Codes. In summary, the updated Codes provide for various minor refinements to reflect new materials, methods and efficiencies in various areas. The following Code updates are proposed for adoption. The Codes listed are the most current versions available. International Residential Code - 2018 International Building Code - 2018 International Fuel Gas Code - 2018 International Mechanical Code - 2018 National Electrical Code - 2017 National Fire Protection Association Codes (NFPA) • 101 Life Safety Code – 2018 • Fire Alarm Code - 2016 • 13, 13D, 13R Fire Sprinkler Codes - 2016 • International Fire Prevention Code - 2018 The Ordinance approving the adoption of the updated Building and Life Safety Codes is included in the Council packet beginning on page 94. COUNCIL ACTION: Grant first reading of the Ordinance adopting updated versions of the State and National Building and Life Safety Codes. 7. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) The following recommendations from the Building Review Board are presented to the City Council for consideration as part of the Omnibus Agenda. 1052 Buena Road – The Building Review Board recommended approval of the construction of two small additions; one at the rear of the house to expand the existing kitchen, and the other, an addition of one bay to the existing garage. The Preservation Foundation submitted a letter in support of the project and offered comments about exterior materials and landscaping. (Board vote: 5-0, approved) 220 Foster Place - The Building Review Board recommended approval of the demolition of the existing residence and approval of the design of a replacement residence. Several neighbors spoke in support of the project noting that the new house will be an upgrade to the neighborhood and asked that grading and drainage be carefully considered along with landscape screening of the new home to soften the impact on the neighboring properties and the streetscape. The Preservation Foundation submitted a letter in support of the petition and offered input on design details. (Board vote: 5-0, approved) 12 Monday, November 19, 2018 City Council Agenda 207 E. Westminster - The Building Review Board recommended approval of signage and an awning for a new business in an existing building, in the Central Business District. The Preservation Foundation submitted a letter in support of the petition. (Board vote: 4-1, approved. One Board member voted nay noting that the shape of the awning is not consistent with the existing awning on the building.) The Ordinances approving the petitions as recommended by the Building Review Board, with key exhibits attached, are included in the Council packet beginning on page 102. The Ordinances, complete with all exhibits, are available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances in accordance with the Building Review Board’s recommendation. COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented 6. ORDINANCES 7. NEW BUSINESS 1. Award of Bid for a Four-Year Building Sidewalk Snow & Ice Service Contract to The Service Innovators in an Annual Estimated Amount of $60,000 PRESENTED BY: Dan Martin, Superintendent of Public Works (847-810-3561) PURPOSE AND ACTION REQUESTED: The Public Works Committee requests City Council authorization to award a four-year bid for Building Sidewalk Snow & Ice Services to The Service Innovators (TSI hereafter). BACKGROUND/DISCUSSION: The City is responsible for snow removal and ice control at eighteen sidewalks and entrance locations. The eighteen locations are broken into primary and secondary locations. City crews maintain the secondary locations that are not as high of priority due to minimal daily activity (i.e. Northcroft Park, Beach Facilities, etc.). The seven primary locations that are contracted out include: Recreation Center, Gorton, City Hall, Oakwood and Deerpath Corner, Elawa Farms, and Grove Cultural Campus. The primary locations are maintained at a higher service level to support facility operations that have frequent public access. The amount of service required to clear snow & ice differs for each service call-out (i.e. snow amount, wind speed/direction, temperature, timing, etc.). Prior to 2015, the entire program was accomplished in-house, utilizing mostly Seasonal (temporary) employees that worked a maximum of eleven months before taking one month off. As a result of budgetary reductions, the maximum allowable time for the Seasonal position was reduced to nine months. The reduction in workhours shifted the hiring timing for a majority of the Seasonal workers to the spring, summer and fall months when the demand for Seasonal work is highest. To address the loss of work hours, staff in the winter season of 2015 – 2016, launched a Building Sidewalk Snow & Ice Service Pilot Program for the seven primary locations. City staff continued to provide snow & ice clearing at the secondary locations. 13 Monday, November 19, 2018 City Council Agenda Having fewer personnel, the program has provided the necessary response time and quality that these locations require. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 10/30/18 Reviewed and Approved Low Bid (based on legal counsel review & approval) BUDGET/FISCAL IMPACT: On October 11, 2018 bid invitations were advertised in the local newspapers and posted on the City’s webpage. The City received requests for bid packets from thirteen contractors, four of which submitted bids for the October 25, 2018 public bid opening. The following bid tab provides each bidders name along with their breakdown of costs. Primary Sidewalk Locations Annual Cost Breakdown: Firm Year Shovel $ (Per Push) Salting $ (Per Salting) Shovel & Salt $ (Per Occurrence) High Est. Annual Season Total $ High Est. Total Contract $ Kaplan 2018 – 2021 2021 - 2022 $1,070.92 $1,123.00 $452.00 $475.00 $1,522.92 $1,598.00 $60,155.34 $63,121.00 $243,587.02 The Service Innovators 2018 – 2022 $909.44 $643.00 $1,552.44 $61,321.38 $245,285.52 Snow Systems 2018 – 2022 $1,225.00 $798.00 $2,023.00 $79,908.50 $319,634.00 Proven Snow/Ice Control 2018 – 2022 $3,150.00 $675.00 $3,825.00 $151,087.50 $604,350.00 The estimated annual contract amount of $60,000 was determined by taking the two year average of the number of call-in occurrences during the 2016-2017 & 2017-2018 winter seasons (39.50 occurrences) and multiplying it by the combined cost for shoveling and salting per push that was provided by the lowest bidder. The amounts submitted by each bidder are in the above table labeled Highest Estimated Annual Season Total ($). The contract terms are a maximum of four years, subject to acceptable performance by the contractor reviewed by staff at the end of each year. The apparent low bidder was Kaplan Paving. Kaplan’s bid (which was unsealed) was turned in the day before the bid opening at the Municipal Services Building’s front counter and placed in the Public Works inter-office mail box. Staff saw Kaplan’s unsealed bid the morning 14 Monday, November 19, 2018 City Council Agenda of the bid opening and contacted Kaplan to notify the company that the bid needed to be in a sealed envelope. Kaplan immediately drove to Municipal Services, placed the bid in an envelope, sealed it, and submitted it at 10:06 a.m.; six minutes after the bid opening deadline of 10:00 a.m. Because Kaplan’s bid was submitted past the deadline, City staff did not open the bid and officially read it aloud at the bid opening. The Public Works Committee met on October 30th and recommended City Council approve the apparent low bidder, Kaplan, contingent upon the City Attorney’s review and opinion on the waiver of the procedural irregularities with Kaplan’s bid. Based on the City Attorney’s recommendation that it is not in the City’s best interest to waive the apparent low bidder’s procedural irregularities, City staff is recommending that the City Council approve TSI as the lowest responsive and responsible bidder and award the contract to TSI. The Service Innovators is headquartered in Wheeling, Illinois and specializes in year round property maintenance services. The company has been in business for the past 30 years providing their services all over Illinois and parts of Indiana, Wisconsin, and Iowa. It provides services to other nearby businesses along the North Shore and Lincolnshire. TSI’s references gave favorable service reviews. FY2019-FY2022 Funding Source Annual Estimated Amount Requested Budgeted? Y/N Streets Contractual Operating Budget $60,000 Y COUNCIL ACTION: Award of Bid for a four-year Building Sidewalk Snow & Ice Service Contract to The Service Innovators in an annual estimated amount of $60,000. 8.ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS 1.Golf Committee Report - Alderman Tim Newman 9.ADJOURNMENT A copy of the Decision Making Parameters can be found beginning on page 17 of this packet. Office of the City Manager November 14, 2018 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 17 Monday, November 19, 2018 City Council Agenda 16 ^Qtu^^C^'NA<WA£BT-<^^.Scie^^t^wS^'X.§.. ^..,,.e-..^f-l&ff"^ THE CITY OF LAKE FOREST DECISION-MAKING PARAMETERS FOR CITY COUNCIL, AND APPOINTED BOARDS & COMMISSIONS Adopted June 18, 2018 The City of Lake Forest Mission Statement: "Be the best-managed, fiscally-responsible and appealing community and promote a community spirit of trust, respect and citizen involvement. " The Lake Forest City Council, with the advice and recommendations of its appointed advisoryBoards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy formulation and approval. Implementation of adopted strategy, policy, budgets, and other directives of Council is the responsibility of City Staff, led by the City Manager and SeniorStaff. The Mayor and Aldermen, and appointed members of Boards and Commissions should address matters in a timely, deliberate, objective and process-driven manner, making decisionsguided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes, policies and procedures, and the following parameters: . Motions and votes should comprise what is in the best long-term interests of all Lake Forest citizens, measured in decades, being mindful of proven precedents and new precedents that may be created. . All points of view should be listened to and considered in making decisions with thelong-term benefit to Lake Forest's general public welfare being the highest priority. . Fundmg decisions should support effectiveness and economy in providing servicesand programs, while mindful of the number ofcidzens benefittmg from such expenditures. . New initiatives should be quantified, qualified, and evaluated for their long-tenn merit and overall fiscal unpact and other consequences to the community. . Decision makers should be proactive and timely in addressing sto-ategic planning initiatives, external forces not under control of the City, and other opportunities and challenges to the community. Community trust in, and support of, government is fostered by maintaining the integrity of these decision-making parameters. The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on anannual basis and shall be included on all agendas of the City Council and Boards and Commissions. 17 Attachment 1 PROJECTED 2018 EQUALIZED ASSESSED VALUATION Based on information from the County Clerk's Office the projected Equalized Assessed Valuation (EAV) of property in The City of Lake Forest for the tax year 2018 is as follows: 2017 EAV for The City of Lake Forest 2,532,266,902 Estimated average change to existing property 1.39% 2018 EAV for existing property 2,567,581,121 Total Estimated New Construction Growth for 2018 11,423,750$ Total Projected EAV for 2018 Tax Levy 2,579,004,871$ COMPUTATION OF MAXIMUM TAX EXTENSION FOR 2018 UNDER THE PROPERTY TAX EXTENSION LIMITATION ACT A.Tax Levy Extensions for the 2017 Tax Year (Excluding Debt 29,225,248$ Service, Special Rec and partial Fire Pension Tax Levy Extension) B.Total Projected EAV for 2018 Tax Levy 2,579,004,871$ C.Total Estimated New Construction Growth for 2018 11,423,750$ D.CPI Increase for 2018 Levy 2.10% Step 1 Numerator of Limiting Rate:29,225,248$ X 102.100%=29,838,978$ Step 2 Denominator of Limiting Rate:2,579,004,871$ -11,423,750 =2,567,581,121$ Step 3 Limiting Rate (Per $100 EAV):29,838,978$ /2,567,581,121 =0.01162$ Step 4 Maximum Tax Extension for 2018 Tax Year 2,579,004,871$ X 0.01162$ =29,971,739$ (Excluding Debt Service Tax Levy Extension): Step 5 Added Tax Levy Extension Based on New =132,760$ Growth (Step 4 minus Step 1) Aggregate Levy - Truth in Taxation Estimate:102.55% Tax Cap 2.10% TIF 0.00% New Construction 0.45% 2.55% ESTIMATING EQUALIZED ASSESSED VALUATION, TAX LEVY LIMITATIONS AND NEW GROWTH PROJECTIONS FOR 2018 11/9/201812:41 PM taxlevy2018_prelim.xlsx 18 The City of Lake Forest Tax Levy 2018 Attachment 2 FUND 2018 LEVY 2017 Extension $ CHANGE % CHANGE General $14,669,277 14,367,558 301,719 2.10% Pension Funds IMRF/SS - Funded Ratio 86.75%1,223,222 1,198,062 25,160 2.10% Police Pension - Funded Ratio 54.2%2,194,845 2,105,909 88,936 4.22% Fire Pension - Funded Ratio 70.64%1,555,240 1,455,876 99,364 6.83% Sub-Total Pension Funds 4,973,307 4,759,847 213,460 4.48% Other Funds Recreation and Parks 4,622,871 4,527,787 95,084 2.10% Recreation and Parks-IMRF/SS 567,923 556,242 11,681 2.10% Special Recreation 0 Capital Improvements 815,225 816,750 (1,525)-0.19%2008 Bond Call Recreation and Parks/Specific Purpose 125,000 125,000 0 0.00% Library 3,746,077 3,669,027 77,050 2.10% Library-sites 411,500 403,036 8,464 2.10% Sub-Total Other Funds 10,288,596 10,097,842 190,754 1.89% TOTAL LEVY UNDER TAX CAP 29,931,180 29,225,247 705,933 2.42% Bond Funds (Cap - $3,525,580) 2010/2013 GO Bonds MS/CIP 1,147,307 1,018,105 129,202 12.69%Add Sequestration 2009 GO Bonds Western 278,195 278,745 (550)-0.20% Extension Adjustment 15,219 (15,219) 2015 GO Bonds - CIP 227,613 224,738 2,875 1.28% Sub-Total Bond Funds 1,653,115 1,536,807 116,308 7.57% TOTAL TAX LEVY BEFORE NEW GROWTH and ALLOWANCES 31,584,295 30,762,054 822,241 2.67% Fire Pension PA 93-0689 91,328 86,122 5,206 6.04% Special Recreation 474,817 465,051 9,766 2.10% Plus New Growth 132,760 132,760 N/A GRAND TOTAL TAX LEVY 32,283,200 31,313,227 969,973 3.10% Aggregate Levy (Truth in Taxation)30,630,085 29,776,420 853,665 2.87%Public hearing if increase >5.0% DISTRIBUTION OF GROWTH General Fund Levy -116,144$ Library Levy -16,616 TOTAL NEW GROWTH 132,760$ Public Safety pension fee 11/9/201812:41 PM taxlevy2018_prelim.xlsx 19 The City of Lake Forest Tax Levy 2018Attachment 3 FUND 2018 LEVY 2017 Extension $ CHANGE % CHANGE General $14,785,421 14,367,558 417,863 2.91% Pension Funds IMRF/SS 1,223,222 1,198,062 25,160 2.10% Police Pension 2,194,845 2,105,909 88,936 4.22% Fire Pension 1,646,568 1,541,998 104,570 6.78% Sub-Total Pension Funds 5,064,635 4,845,969 218,666 4.51% Agency Funds Recreation and Parks 4,622,871 4,527,787 95,084 2.10% Recreation and Parks-IMRF/SS 567,923 556,242 11,681 2.10% Recreation and Parks-Specific Purpose 125,000 125,000 0 Special Recreation 474,817 465,051 9,766 2.10% Capital Improvements 815,225 816,750 (1,525) Library 3,762,693 3,669,027 93,666 2.55% Library-sites 411,500 403,036 8,464 2.10% Sub-Total Agency Funds 10,780,029 10,562,893 217,136 2.06% 30,630,085 29,776,420 853,665 2.87% Bond Funds 2010 GO Bonds MS/CIP 1,147,307 1,018,105 129,202 12.69% 2009 GO Bonds Western 278,195 278,745 (550)-0.20% Extension Adjustment 15,219 (15,219) 2015 GO Bonds - CIP 227,613 224,738 2,875 Sub-Total Bond Funds 1,653,115 1,536,807 116,308 7.57% GRAND TOTAL TAX LEVY 32,283,200 31,313,227 969,973 3.10% 11/9/201812:41 PM taxlevy2018_prelim.xlsx 20 The City of Lake Forest Tax Levy 2018 Explanation of Homeowner Increase Attachment 4 2018 LEVY 2017 Extension $ CHANGE % CHANGE Levy before growth and exclusions 29,931,180$ 29,225,247$ 705,933$ 2.42% Plus growth and exclusions 698,905 551,173 147,732$ TOTAL LEVY UNDER TAX CAP 30,630,085$ 29,776,420$ 853,665$ 2.87% Bond Funds 1,653,115 1,536,807 116,308$ 7.57% TOTAL TAX LEVY 32,283,200$ 31,313,227$ 969,973$ 3.10% Increase excl new growth/exclusions 31,584,295 30,762,054 2.67% 2018 2017 Forecast Actual City Equalized Assessed Value ( EAV)2,579,004,871 2,532,266,902 1/3 market value City Levy 32,283,200 31,313,227 Tax Rate 1.2518 1.2366 levy divided by EAV X 100 Average Home Market Value 811,157$ 800,000$ EAV 270,386 266,667 EAV X Tax Rate/100 3,385$ 3,298$ 87$ 2.64% This is the impact projected on an average existing home. This represents 19.6% (City) and 3.1% (Library) of the entire tax bill. (Impacts on individual properties may differ.) 11/9/201812:41 PM taxlevy2018_prelim.xlsx 21 TAX LEVY 2018-2019 AN ORDINANCE PROVIDING FOR THE LEVY OF TAXES FOR ALL CORPORATE PURPOSES AND FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING MAY 1, 2018 AND ENDING APRIL 30, 2019, WHEREAS, because of legal requirements relating to pension funding, the City is required to increase its annual levy to responsibly meet these obligations; and WHEREAS, because of uncertainties relating to actual and potential Statewide legislation affecting revenue and tax issues for all municipalities, the City is unable to plan with any levy of predictability, which creates a bona fide emergency beyond the City's control for purposes of fiscal planning; and WHEREAS, due to these legal requirements and bona fide emergency, the City is required to increase its annual tax levy at levels exceeding the levels set forth in the "tax cap" law, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS: SECTION 1: That the Annual Appropriation Bill, an ordinance making appropriation for the corporate purposes of The City of Lake Forest and the objects and purposes stated therein according to the departments, and other separate agencies, and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, for the fiscal year commencing May 1, 2018 and ending April 30, 2019 was duly passed the 16th of July, 2018 and thereafter published in pamphlet form as provided by law, which ordinance by reference thereto is hereby made a part of hereof. SECTION 2: That the sum of thirty million, six hundred thirty thousand, eighty-five dollars ($30,630,085) having heretofore legally appropriated for all corporate purposes of The City of Lake Forest and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, to be collected from the taxes levied for the fiscal year commencing May 1, 2018 and ending April 30, 2019 be and same hereby is levied against all property subject to taxation with The City of Lake Forest as the same is assessed and equalized for State and County purposes for the said fiscal year. That the purposes for which the said amount of thirty million, six hundred thirty thousand, eighty-five dollars ($30,630,085) hereto appropriated and hereby levied, respectively are as follows, to wit: GENERAL FUND Tax Levy Appropriation 2018-2019 General Government Salaries and Benefits 2,455,516$ 1,625,180$ Supplies/Other Services and Charges 5,363,341 3,549,718$ Contingency - to meet expenses of emergencies and optional expenses not otherwise provided for 3,478,437 - TOTAL GENERAL GOVERNMENT 11,297,294$ 5,174,898$ Legal Contractual Services 450,000$ 295,708$ TOTAL LAW 450,000$ 295,708$ 11/19/18 CC - First Reading 22 Tax Levy Appropriation 2018-2019 Community Development Salaries and Benefits 1,525,768$ -$ Supplies/Other Services and Charges 247,851 - Capital Equipment - - - TOTAL COMMUNITY DEVELOPMENT 1,773,619$ -$ Public Works Administration Salaries and Benefits 368,370$ 359,882 Supplies/Other Services and Charges 85,655 83,681 - TOTAL PUBLIC WORKS ADMINISTRATION 454,025$ 443,563$ Public Buildings Building Maintenance Administration Salaries and Benefits 778,145$ 385,458 Supplies/Other Services and Charges 714,263 353,813 TOTAL PUBLIC BUILDINGS 1,492,408$ 739,271$ Streets Salaries and Benefits 938,600$ -$ Supplies/ Other Service and Charges 740,391 - TOTAL STREETS 1,678,991$ -$ Sanitation Salaries and Benefits 1,197,476$ 785,972$ Supplies/ Other Service and Charges 1,055,173 692,570 TOTAL SANITATION 2,252,649$ 1,478,542$ Storm Sewers Salaries and Benefits 132,001$ 115,711$ Supplies/ Other Service and Charges 36,668 32,143 TOTAL STORM SEWERS 168,669$ 147,854$ Engineering Salaries and Benefits 512,920$ 247,744$ Supplies/ Other Service and Charges 99,302 47,964 TOTAL ENGINEERING 612,222$ 295,708$ 11/19/18 CC - First Reading 23 Tax Levy Appropriation 2018-2019 Fire Fire Administration Salaries and Benefits 4,517,083$ 2,430,034 Supplies/ Other Service and Charges 286,501 154,128 Capital Equipment - - Sub-Total 4,803,584$ 2,584,161$ Emergency Medical Services Supplies/ Other Service and Charges 35,300$ 18,990 Sub-Total 35,300$ 18,990$ Fire Suppression Supplies/ Other Service and Charges 108,231$ 58,225 Sub-Total 108,231$ 58,225$ TOTAL FIRE 4,947,115$ 2,661,376$ Police Salaries and Benefits 6,182,132$ 2,976,867$ Supplies/ Other Service and Charges 1,187,127 571,634 TOTAL POLICE 7,369,259$ 3,548,501$ TOTAL AMOUNT APPROPRIATED FROM GENERAL FUND 32,496,251$ 14,785,421$ Less: Total amount appropriated from other sources 17,710,830 other than Tax Levy Sub-Total 14,785,421 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR GENERAL FUND 14,785,421$ ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY For ILLINOIS MUNICIPAL RETIREMENT and SOCIAL SECURITY (Excludes Water and Sewer Department, Fleet, Deerpath Golf Course, Cemetery Commission and School District 67) General Fund - IMRF 932,724$ 611,611$ General Fund - Social Security 654,573 611,611 Parks and Recreation Fund - IMRF 385,132 283,962 Parks and Recreation Fund - Social Security 336,541 283,961 - TOTAL AMOUNT APPROPRIATED FROM ILLINOIS 2,308,970$ 1,791,145$ MUNICIPAL RETIREMENT AND SOCIAL SECURITY 11/19/18 CC - First Reading 24 Tax Levy Appropriation 2018-2019 Less: Total amount appropriated from other sources 517,825 other than Tax Levy Sub-Total 1,791,145 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY 1,791,145$ FIREFIGHTERS'S PENSION FUND Other Services and Charges 2,668,552$ 1,555,240$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 275,988 - TOTAL AMOUNT APPROPRIATED FOR PAYMENT TO THE FIREFIGHTERS'S PENSION FUND 2,944,540$ 1,555,240$ Less: Total amount appropriated from other sources other than Tax Levy 1,389,300 Sub-Total 1,555,240 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE FIREFIGHTERS'S PENSION FUND 1,555,240$ Other Services and Charges 91,328$ 91,328$ TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE FIREFIGHTERS'S PENSION FUND LAW PA 93-0869 91,328$ 91,328$ POLICE PENSION FUND Other Services and Charges 2,869,880$ 2,194,845$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 286,988 - TOTAL AMOUNT APPROPRIATED FOR PAYMENT TO THE POLICE PENSION FUND 3,156,868$ 2,194,845$ Less: Total amount appropriated from other sources 962,023 other than Tax Levy Sub-Total 2,194,845 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE POLICE PENSION FUND 2,194,845$ 11/19/18 CC - First Reading 25 Tax Levy Appropriation 2018-2019 PARKS AND RECREATION FUND Parks and Forestry Administration Salaries and Benefits 2,184,494$ 2,037,669$ Supplies/ Other Service and Charges 595,378 555,361 Capital Equipment 150,000 139,918 Sub-Total 2,929,872$ 2,732,948$ Grounds Maintenance Supplies/ Other Service and Charges 300,000$ 279,836$ Sub-Total 300,000$ 279,836$ Athletic Field Plg/Tennis Supplies/ Other Service and Charges 72,500$ 67,627$ Sub-Total 72,500$ 67,627$ Lake Front Facilities Supplies/ Other Service and Charges 30,000$ 27,984$ Sub-Total 30,000$ 27,984$ Tree Trimming Supplies/ Other Service and Charges 41,250$ 38,477$ Sub-Total 41,250$ 38,477$ Tree Removal Supplies/ Other Service and Charges 16,500$ 15,391$ Sub-Total 16,500$ 15,391$ Insect & Disease Supplies/ Other Service and Charges 19,000$ 17,723$ Sub-Total 19,000$ 17,723$ Tree & Shrub Planting/Care Supplies/ Other Service and Charges 10,500$ 9,794$ Sub-Total 10,500$ 9,794$ TOTAL PARKS AND FORESTRY SECTION 3,419,622$ 3,189,781$ 11/19/18 CC - First Reading 26 Tax Levy Appropriation 2018-2019 Recreation Recreation Programs Salaries and Benefits 3,001,028$ 874,600$ Supplies/ Other Service and Charges 1,766,356 514,775$ Capital Equipment - -$ Sub-Total 4,767,384$ 1,389,375$ Parks Equipment Reserve 150,000 43,715$ Recreation and Parks Specfic Purpose 125,000 125,000$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 918,368 - TOTAL RECREATION SECTION 5,960,752$ 1,558,090$ TOTAL AMOUNT APPROPRIATED FROM THE PARKS AND 9,380,374 RECREATION FUND Less: Total amount appropriated from other sources 7,822,284 other than Tax Levy Sub-Total 4,747,871 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE PARKS AND RECREATION FUND 4,747,871$ Special Recreation Salaries and Benefits 39,867$ 37,556$ Supplies/Other Services and Charges 286,202 269,609 Capital Improvements 177,971 167,653 Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 50,404 - TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR SPECIAL RECREATION 554,444$ 474,817$ Capital Improvements Fund Supplies/Other Services and Charges 6,365 Capital Equipment 815,225 815,225 Capital Improvements 6,179,555 Contingency to meet expenses of emergencies and capital improvements not otherwise provided for 479,867 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR CAPITAL IMPROVEMENTS $7,481,012 $815,225 11/19/18 CC - First Reading 27 Tax Levy Appropriation 2018-2019 PUBLIC LIBRARY FUND Library Services Salaries and Benefits 2,380,309$ 2,379,890$ Supplies/Other Services and Charges 1,148,775 1,148,573 Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 168,717 - Total Lake Forest Public Library - General 3,697,801$ 3,528,463$ Less: Total amount appropriated from other sources 169,338 other than Tax Levy Sub-Total 3,528,463 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE LAKE FOREST PUBLIC LIBRARY - GENERAL 3,528,463$ Social Security and IMRF Social Security 143,977$ 117,115$ Illinois Municipal Retirement Fund (IMRF)244,666 117,115 Total Lake Forest Public Library - Social Security and IMRF 388,643$ 234,230$ Less: Total amount appropriated from other sources 154,413 other than Tax Levy Sub-Total 234,230 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE LAKE FOREST PUBLIC LIBRARY - SOCIAL SECURITY AND IMRF 234,230$ Library Building Salaries and Benefits 140,438$ 106,735$ Supplies/Other Services and Charges 196,000 148,963 Sub-Total 336,438$ 255,697 Capital Equipment 100,000$ 76,001$ Capital Improvements 105,000 79,801 Sub-Total 205,000$ 155,803$ Total Lake Forest Public Library Building Maintenance and Repair (Sites and Building)541,438$ 411,500$ Less: Total amount appropriated from other sources 129,938 other than Tax Levy Sub-Total 411,500 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE LAKE FOREST PUBLIC LIBRARY - BUILDING MAINTENANCE AND REPAIR 411,500$ 11/19/18 CC - First Reading 28 Tax Levy Appropriation 2018-2019 Public Schools THE CITY OF LAKE FOREST School District No. 67*** From the Educational Fund 29,533,785$ -$ From the Operations, Building and Maintenance Fund 2,664,589$ - From the Capital Projects Fund 6,798,749$ - From the Illinois Municipal Retirement Fund 388,685$ - From the Social Security Fund 388,685$ - From the Transportation Fund 1,177,531$ - TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST (School District No. 67)40,952,024$ -$ TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST (School District 67)-$ Summary of the Amounts Appropriated From the the Several Funds General 32,496,251$ 14,785,421$ Illinois Municipal Retirement Fund (IMRF)1,317,856 895,573 Social Security 991,114 895,572 Firefighters's Pension 2,944,540 1,555,240 Firefighters's Pension law PA 93-0869 91,328 91,328 Police Pension 3,156,868 2,194,845 Sub-Total 40,997,957$ 20,417,979$ Parks and Recreation 9,380,374$ 4,747,871$ Special Recreation 554,444 474,817 Capital Improvements 7,481,012 815,225 Public Library 3,697,801 3,528,463 Public Library - Social Security 143,977 117,115 Public Library - IMRF 244,666 117,115 Public Library - Sites and Building 541,438 411,500 Sub-Total 22,043,712$ 10,212,106$ The City of Lake Forest School District No. 67 *** Educational 29,533,785$ -$ Operations, Building and Maintenance 2,664,589$ -$ Capital Projects Fund 6,798,749$ -$ Illinois Municipal Retirement Fund 388,685$ -$ Social Security 388,685$ -$ Transportation 1,177,531$ -$ Sub-Total 40,952,024$ -$ GRAND TOTAL 103,993,693$ 30,630,085$ *** The City of Lake Forest School District No. 67 will be holding a special meeting and these tax levy numbers could change. 11/19/18 CC - First Reading 29 Section 3: Severability. If any provision of this Ordinance is declared unconstitutional, invalid, or otherwise unenforceable by a court of competent jurisdiction, then that provision shall be deemed severed from this Ordinance and the remainder of this Ordinance shall remain in full force and effect. Section 4: The City Clerk of The City of Lake Forest is hereby directed to file a certified copy of this ordinance with the County Clerk of Lake County in the State of Illinois as required by law. Section 5: This ordinance shall be in force and effect ten (10) days after its passage, approval and publication. PASSED THIS ____ day of ________________, 2018 ____________________________________________ City Clerk APPROVED THIS ____ day of ________________, 2018 _____________________________________________ Mayor ATTEST: ______________________________________ City Clerk That this ordinance be published in pamphlet form and be made available to the public at the City Hall service counter. 11/19/18 CC - First Reading 30 AN ORDINANCE ABATING A PORTION OF THE TAX BEING LEVIED IN 2018 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010-B BOND ISSUE (RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS-DIRECT PAYMENT) WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 19th day of April, 2010 authorize the issuance of Taxable General Obligation Bonds, Series 2010-B (Recovery Zone Economic Development Bonds – Direct Payment) in the amount of $3,000,000 for the purpose of financing capital improvements and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the Taxable General Obligation Bonds, Series 2010-B Bond Fund from payments from the U.S. Treasury; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the annual payment of the principal and interest on the Taxable General Obligation Bonds, Series 2010-B Bond Issue (Recovery Zone Economic Development Bonds- Direct Payment) due in fiscal year commencing May 1, 2019, therefore a portion of the levy of the tax provided in the original bond ordinance passed April 19, 2010, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a portion of the 2018 Tax Levy of $72,657.00 hitherto provided for and levied in the ordinance providing for the issuance of $3,000,000 Taxable General Obligation Bonds, Series 2010-B (Recovery Zone Economic Development Bonds – Direct Payment) of The City of Lake Forest, Lake County, Illinois passed April 19, 2010. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2018 _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2018 _________________________________ Mayor ATTEST: ______________________________ City Clerk 2010-B 31 AN ORDINANCE ABATING A PORTION OF THE TAX BEING LEVIED IN 2018 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010-C BOND ISSUE (BUILD AMERICA BONDS-DIRECT PAYMENT) WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 19th day of April, 2010 authorize the issuance of Taxable General Obligation Bonds, Series 2010-C (Build America Bonds- Direct Payment) in the amount of $5,425,000 for the purpose of financing capital improvements and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the Taxable General Obligation Bonds, Series 2010-C Bond Fund from payments from the U.S. Treasury; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the annual payment of the principal and interest on the Taxable General Obligation Bonds, Series 2010-C Bond Issue (Build America Bonds- Direct Payment) due in fiscal year commencing May 1, 2019, therefore a portion of the levy of the tax provided in the original bond ordinance passed April 19, 2010, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a portion of the 2018 Tax Levy of $74,397.55 hitherto provided for and levied in the ordinance providing for the issuance of $5,425,000 Taxable General Obligation Bonds, Series 2010-C (Build America Bonds – Direct Payment) of The City of Lake Forest, Lake County, Illinois passed April 19, 2010. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2018 _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2018 _________________________________ Mayor ATTEST: ______________________________ City Clerk 2010-C 32 AN ORDINANCE ABATING THE TOTAL TAX BEING LEVIED IN 2018 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE 2011 GENERAL OBLIGATION SERIES 2011-A REFUNDING BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 6th day of September, 2011 authorize the issuance of General Obligation Series 2011-A Refunding Bonds in the amount of $2,415,000 for the purpose of currently refunding certain maturities of the City’s outstanding General Obligation Bonds, Series 1999, 2003C and 2003D and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the 2011 General Obligation Series 2011-A from sufficient revenues collected from the City owned waterworks and sewerage system; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied for the annual payment of the principal and interest on the 2011 General Obligation Series 2011-A Refunding Bond Issue due in fiscal year commencing May 1, 2019, therefore the total levy of the tax provided in the original bond ordinance passed September 6, 2011, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate the total 2018 Tax Levy of $137,050 hitherto provided for and levied in the ordinance providing for the issuance of $2,415,000 General Obligation Series 2011-A Refunding Bonds of The City of Lake Forest, Lake County, Illinois passed September 6, 2011. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2018 _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2018 _________________________________ Mayor ATTEST: ______________________________ City Clerk 2011A 33 AN ORDINANCE ABATING THE TOTAL TAX BEING LEVIED IN 2018 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE 2011 GENERAL OBLIGATION SERIES 2011-B REFUNDING BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 6th day of September, 2011 authorize the issuance of General Obligation Series 2011-B Refunding Bonds in the amount of $24,825,000 for the purpose of advance refunding certain maturities of the City’s outstanding General Obligation Bonds, Series 2002A, Series 2004A and Series 2004B and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the 2011 General Obligation Series 2011-B from sufficient revenues collected from the waterworks and sewerage system, the City’s golf fees and the City’s sales tax; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied for the annual payment of the principal and interest on the 2011 General Obligation Series 2011-B Refunding Bond Issue due in fiscal year commencing May 1, 2019, therefore the total levy of the tax provided in the original bond ordinance passed September 6, 2011, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate the total 2018 Tax Levy of $2,719,250 hitherto provided for and levied in the ordinance providing for the issuance of $24,825,000 General Obligation Series 2011-B Refunding Bonds of The City of Lake Forest, Lake County, Illinois passed September 6, 2011. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2018 _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2018 _________________________________ Mayor ATTEST: ______________________________ City Clerk 2011B 34 AN ORDINANCE ABATING A PORTION OF THE TAX BEING LEVIED IN 2018 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE GENERAL OBLIGATION BONDS, SERIES 2015 BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 3rd day of August, 2015 authorize the issuance of General Obligation Bonds, Series 2015 in the amount of $9,780,000 for the purpose of financing capital improvements and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the General Obligation Bonds, Series 2015 Bond Fund from sources other than property taxes; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the annual payment of the principal and interest on the General Obligation Bonds, Series 2015 due in fiscal year commencing May 1, 2019, therefore a portion of the levy of the tax provided in the original bond ordinance passed August 3, 2015, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a portion of the 2018 Tax Levy of $362,062.50 hitherto provided for and levied in the ordinance providing for the issuance of $9,780,000 General Obligation Bonds, Series 2015 of The City of Lake Forest, Lake County, Illinois passed August 3, 2015. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2018 _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2018 _________________________________ Mayor ATTEST: ______________________________ City Clerk 2015 35 AN ORDINANCE ABATING THE TOTAL TAX BEING LEVIED IN 2018 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE GENERAL OBLIGATION BONDS, SERIES 2017 BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 15th day of May 2017, authorize the issuance of General Obligation Bonds, Series 2017 in the amount of $9,295,000 for the purpose of financing capital improvements and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the General Obligation Bonds, Series 2017 Bond Fund from sufficient revenues collected from the City owned waterworks and sewerage system; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied for the annual payment of the principal and interest on the General Obligation Bonds, Series 2017 due in fiscal year commencing May 1, 2019, therefore the total levy of the tax provided in the original bond ordinance passed May 15, 2017, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate the total 2018 Tax Levy of $271,152.50 hitherto provided for and levied in the ordinance providing for the issuance of $9,295,000 General Obligation Bonds, Series 2017 of The City of Lake Forest, Lake County, Illinois passed May 15, 2017. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2018 _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2018 _________________________________ Mayor ATTEST: ______________________________ City Clerk 2017 36 THE CITY OF LAKE FOREST ORDINANCE NO. 2018-_________ AN ORDINANCE APPROVING A FEE SCHEDULE FOR THE CITY OF LAKE FOREST WHEREAS, The City has established various fees and charges as part of its codes, ordinances, rules, regulations, and policies, which fees and charges are reviewed from time-to-time; and WHEREAS, the City Council has reviewed such fees and charges, and hereby determines that it is necessary to adjust certain existing fees and charges, and/or to establish formally other fees and charges; and WHEREAS, the City Council has determined that it is in the best interests of the City and its residents to adopt this Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO: Approval of Fee Schedule. The City Council hereby approves the fee schedule set forth in Exhibit A (“Fee Schedule”). To the extent any provision of any code, ordinance, regulation, rule, or policy of the City is 37 2 contrary to the Fee Schedule, such provision is hereby deemed amended so that the Fee Schedule shall control. Any fee or charge not otherwise listed on the Fee Schedule shall remain unchanged and in full force and effect. SECTION THREE: Effective Date of Fee Schedule. The fees and charges set forth on the Fee Schedule shall take effect as of the date noted on the Fee Schedule. SECTION FOUR: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _________________________, 2018 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2018 _____________________________ Mayor ATTEST: _______________________________ City Clerk 38 3 Exhibit A Schedule of Fees and Charges 39 DRAFT - 1st Reading 11/19/18 City Council 1 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue 1. Public Works Water Utility Fees/Charges Turn Off Water Fee 51.064 Water 75 Turn Off Water Fee After Hours 51.064 Water 100 Turn On Water Fee 51.064 Water 75 Turn On Water Fee After Hours 51.064 Water 100 Water Main Taps:Water 1 Inch 51.030(b)Water 500 1-1/2 Inch 51.030(b)Water 1,000 2 Inch 51.030(b)Water 1,300 3,4,6 and 8 inch taps 51.030(b)Water 900 Water Meter Fees:Water 3/4 Inch 51.045(e)Water 470 1 Inch 51.045(e)Water 540 1-1/2 Inch 51.045(e)Water 910 2 Inch 51.045(e)Water 1,165 3 inch 51.045(e)Water 2,615 4 inch 51.045(e)Water 3,950 6 inch 51.045(e)Water 6,840 Water Meter Contractor Bond 51.015 Water 1500 100.00%0 Plant Investment Fee - SF 52.15 Water 2,900 Multi-Family Dwelling - new structure 52.15 Water 2,652 Residential pools, sprinkler systems 52.15 Water 459 Nonresidential buildings - new structures and additions 52.15 Water 1.02/sq ft of entire Water interior area of the building Institutional buildings - new structure and additions 52.15 Water .94/sq ft of entire only if eligible for fed and state tax exempt status Water interior area of the building General Fees Sticker for Leaf/Grass Bags 50.016 General 1.00 per sticker Sanitation Special Pickup 50.039 ( c)General $ 40 per cubic yard White Goods 50.015 General 65 White Goods W/CFC 50.015 General 90 Monthly refuse collection fee 50.021 General 8.00 Per month 55 Gallon Recycle Cart/Fee for extra cart only General 55 75 36.36%0 Exhibit A 40 DRAFT - 1st Reading 11/19/18 City Council 2 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Licenses Scavengers - collects and disposes of multi-family and 50.055 1,500 per company commercial waste Scavengers - collects and disposes of residential and 50.055 750 per company commercial roll -offs Scavengers - collection and cleaning of portable toilets 50.055 200 per company 2. Community Development Water Utility Fees/Charges Water Service Inspection Fee N/A Water 50 Home Inspection Fee 51.065 Water 150 Home Inspection Fee - Re-Inspection 51.065 Water 50 Home Inspection Waiver 51.065 Water 25 General Fees Zoning Analysis 159.052 General 100 Tree fencing inspection fee N/A 240 135 -43.75%-11025 Building & Development Fees: Service Contracts: Lake Bluff N/A General Per Agreement Bannockburn N/A General $5,000 min. N/A & 50% over that Plan Review : Remodeling up to $12,000 150.145 General 55 $12,001 to $48,000 Remodeling 150.145 General 82 $48,001 - $120,000 Remodeling 150.145 General 138 over $120,000 Remodeling 150.145 General 230 Additional fee for plan reviews that require more than 2 hours 150.145 General $55 per additional hour New Construction - SFD 150.145 General 400 New Construction - 2FD 150.145 General 230/unit New Const. - Com. & Multi. Fam.150.145 $572+$50/ 3 or more units 150.145 1,000 Sq. Ft. Plan Re-Submittal Fee 150.145 General $ 140 per re-submittal Alterations to Approved Plans 150.145 General $ 140 + $55 per hour fee for reviews requiring more than 2 hours 41 DRAFT - 1st Reading 11/19/18 City Council 3 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Building Scale Calculation Fees Single Family residence - first review N/A General 400 with completed Building Scale worksheet/detailed plans N/A General 200 Two-family dwelling N/A General $ 189 per unit with completed Building Scale worksheet/detailed plans N/A General 120 Additonal reviews (for revised plans)N/A General 102 On-site inspection for an existing dwelling N/A General 102 Office meeting to discuss for building scale calculation N/A General 50 Building Scale Waiver Request N/A General 100 Building Review Board Fees Signs/Awnings/Landscaping/ Lighting/Fences N/A General 75 Two or more of above N/A General 125 Storefront Alterations N/A General 100 New Commercial building, school, hospital or multi-family building N/A General 700 per building Alterations or major additions to commerical buildings, schools, N/A General 323 hopitals or multi-family buildings - per building New multi-building projects - per building N/A General 850 + 175 for more than 4 buildings (per building) Satellite Dish N/A General 100 Changes to approved building materials N/A General 60 Demolition with replacement structure N/A General 2,230 Demolition partial and replacement addition N/A General 1,310 Demolition w/o Replacement Struture N/A General 1,310 New Residence on Vacant Property (building scale fee also)155.07 General 1,050 Additions & Alterations to Existing Residence (building scale fee also)155.07 General 500 Replacement/new single family home/duplex structure N/A General 1,310 Variance from Building Scale Ordinance N/A General 367 Revisions to Approved Plans N/A General 225 Historic Preservation Commission Fees Demolition (complete) and replacement structure 155.07 General 2,450 Demolition (partial) and replacement structure 155.07 General 1,529 Removal of less than 50%155.07 Demolition partial and replacement addition N/A General 1,310 Demolition w/o Replacement Structure N/A General 1,310 1441 10.00%131 New Residence on Vacant Property (building scale fee also)155.07 General 1,050 Additions & Alterations to Existing Residence (building scale fee also)155.07 General 500 Revisions to Approved Plans 155.07 General 225 Variance from Building Scale Ordinance 155.07 General 367 Rescission of local landmark designation, amendment of 155.07 42 DRAFT - 1st Reading 11/19/18 City Council 4 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue local landmark designation or historic map amendment 155.07 General 2,500 Signs/Awnings/Landscaping/ Lighting/Fences N/A General 75 Two or more of above N/A General 125 Storefront Alterations N/A General 100 New Commercial building, school, hospital or multi-family building N/A General 700 per building Alterations or major additions to commerical buildings, schools, N/A General 323 hopitals or multi-family buildings - per building New multi-building projects - per building N/A General 850 + 175 for more than 4 buildings (per building) Project Fees Red Tag , per violation, per day 150.005 General 300 Stop Work Order 150.005 General 750 Street Obstruction - first 30 lineal fee of public right-of-way 150.005 General 100 Re-Inspection all permits (failed/no show)150.005 General 175 Additional Inspections 150.005 General 50 Off Hour Inspections 150.005 General $50 administration fee plus per hour cost of inspector Const. Codes Comm. Fees: Variances from Construction Code 150.110 General 250 Administrative Appeals 150.110 General 150 Material/Product Evaluation 150.110 General 350.00 Demolition Tax 150.110 Cap Imp/12,000 Afford Hsing Zoning Board of Appeals Variations from Zoning Codc 159.02 General 287 Administrative Appeals 159.02 General 150 Special Use Permit - Existing Developments 159.02 General 755 Legal Ad Publication (as required)159.02 General 65 Plan Commission Minor Subdivisions-Tentative Approval 2,3 or 4 lots 156.026(a)(3)General 2,184 payable at time of application Minor Subdivisions-Final Approval 156.026(a)(3)General 250+35/lot plus 156.026(a)(3)engineering and recording fees Major Subdivisions-Tentative Approval 5 or more lots 156.026(a)(3)General $3,822+35 for each 156.026(a)(3)General lot over 5 Major Subdivisions-Final approval paid prior to recording of plat 156.026(a)(3)General $400+35/ 156.026(a)(3)General plus $5/lot 156.026(a)(3)General over 10; + 43 DRAFT - 1st Reading 11/19/18 City Council 5 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue 156.026(a)(3)engineering and recording fees Planned Preservation Subd Special Use Pemit plus minor/major subd fee 156.026(a)(3)General 2,500 Zoning Change 156.026(a)(3)General 3,328 Filing fee for all other developments 156.026(a)(3)General 788 Code Amendment 156.026(a)(3)General 3,328 Extension of Tentative Subdivision Plat Approval 156.026(a)(3)General 150 Administrative Property Line shift 156.026(a)(3)General 250 Legal Ad Publication (as required)156.026(a)(3)General 65 Special Use Permit 156.026(a)(3)General 1,035 Special Use Permit - Restaurant within 150' of Residential 156.026(a)(3)General 600 Permits Building Permits repair and maintenance under $6,000 150.145 General 40 Building Permits - $100,000 or less 150.145 General 1.5% of total construction 150.145 General (50 min) Building Permts - over $100,000 $100,001 - $200,000 150.145 General 2% of total construction $200,001 - $500,000 150.145 General $4,000 + 1% of total cc in excess of $200,000 $500,001 and above 150.145 General $7,000 + .5% of total cc in excess of $500,000 Underground storage tank removal General (single family and duplex)150.145 $150 per tank All other properties 150.145 General $250 per tank Hot work 150.145 General 100 Permit Extensions 150.145 General $150 adminstration fee plus 20% of the original 150.145 permit fee - 6 month extension Adminstration Demolition Approval - Life Safety/Nuisance 150.145 General 500 Driveway Permits: Driveway Resurfacing Permit (not required for sealcoating)150.145 General 50 Driveway Bond 150.485 General 250 Satellite Permit 150.145 General 100 Satellite dish 150.145 General 1.5% of cost, 50 min Plumbing Irrigation Systems 150.145 General 2.00 per head 150.145 General $ 60 min Plumbing - base charge 150.145 General 60+$5.50/fix. Recording of Public Right-of-Way agreement 150.145 General 70 (up to 4 pages, $5 each addl page) for sprinkler system 44 DRAFT - 1st Reading 11/19/18 City Council 6 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Sanitary Sewer 150.145 General $50 min + 1.00/ft over 50 ft Storm Sewer 150.145 General $50 min + 1.00/ft over 50 ft Street Opening 98.056 50.00 Electrical 150.145 General $100, plus $1 per unit beyond 100 total units Electrical Service 150.145 General 75 Electric - motors 150.145 General $75 + .50 per horsepower HVAC Residential - New or replacement 1 or 2 units 150.145 General 52 Each additional unit 150.145 General 45 Duct work 150.145 General 52 Commercial New 150.145 General $52 per 1,500 150.145 General sq ft of floor area Commerical - replacement of existing units 150.145 General same as residential Sign 150.145 General 1.5% construction cost 150.145 General 50 min Construction Trailer Permit (Commercial Construction Sites only)150.145 General $100 per month Purchase of Parking Space per Zoning Code 150.145 General to be set by City Council at the time 150.145 of approval based on market costs Elevators Elevator Inspection Fee 150.145 General Variable Elevator Permits - New elevators 150.145 General 65 Vending Licenses Health -Restaurant (20 or Less)113.03(d)(1)General 250 Health - Restaurant (21-99)113.03(d)(2)General 350 Health - Restaurant (100 + Seats)113.03(d)(3)General 600 Health - Itinerant Restaurant 113.03(d)(4)General 250 Health - Food Store 113.21(d)General 100.00 Health - Limited Food Store (selling candy)113.21(d)General 50.00 Food Vendor (delivery)113.21(d)General $150/Veh. Milk Vendor (delivery)113.21(d)General $100/Veh. Health - Milk Store 113.21(d)General 100 Ice Vending Machine per machine 95.061 General 110 Food Vending Machine per machine 113.21(d)General 55 Candy Vending Machine per machine 113.21(d)General 55 Pop/Soft drink Vending Machine per machine 113.21(d)General 55 Milk Vending Machine per machine 113.21(d)General 55 Tobacco vending machine per machine 135.136 General 50 Card/Trinket Vending Machine per machine 110.104 General 55 Amusement Machine per machine 110.104 General 110 45 DRAFT - 1st Reading 11/19/18 City Council 7 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue HVAC Contractor 150.145 General 60 Electrical Contractor 150.145 General 60 Juke Box 110.083 General 25 Pool Table 112.095(b)(1)General 25 Elevator Inspection Fee 150.220(b)General Variable DVD Vending Machine License 110.005 General 110 Tree and Vegetation Removal Application Review Fee 99 General $40 Removal of Heritage Tree 99 General $ 40 per tree Removal of tree 10" DBH or larger within the streetscape preservation 99 General $ 40 per tree area, the front yard or the corner side yard 99 Removal of trees or vegetation from a Conservation Easement 99 General $ 35 per 1 1/2 acre site Removal of trees froma Tree Preservation or No Disturbance area 99 General $ 40 per tree Removal of trees or shrubs from any ravine or bluff 99 General $ 40 per 1 1/2 acre site Removal of trees or shrubs from a public right of way 99 General $ 40 per 1 1/2 acre site or other public property 99 Ash tree removals, dead or hazardous trees 99 General No Fee Bonds Permit Renewal - for projects with estimated construction 150.145 General 18% of permit fee 19% of permit fee 1.00%Variable costs of $200,000 or less refundable upon completion of project within one year Permit Renewal - for projects with estimated construction 150.145 General 20% of permit fee 21% of permit fee 1.00%Variable costs of more than $200,000 refundable upon completion of project within 18 months Street Opening Bond 98.058 General 500 Fire Protection Fees: Life Safety Plan Review Fee - New Constr/Addition 150.145 General $ 500 min or .05 s.f. includes all floors Life Safety Plan Review Fee - Remodel/Alteration 150.145 General $ 60 min or .05 sf includes all areas Fire Suppression Systems (Plan review and 2 inspections) Single Family/Duplex Residential New 150.145 General $120 or .05 per s.f whichever is greater Addition/Alteration 150.145 General $60 or .05 per s.f for scope of work area 150.145 whichever is greater Commercial/Multi Family New 150.145 General $500 or .05 per s.f. whichever is greater Addition/Alteration 150.145 General $250 or .05 s.f. for scope of work area whichever is greater 46 DRAFT - 1st Reading 11/19/18 City Council 8 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Specialized Suppression (FM 200, clean agent)150.145 General $150 per system ( in addition to above fees for the overall system) Stand pipe riser 150.145 General 100 Fire Alarms Single Family/Duplex Residential 150.145 General $75 or .05 per s.f. whichever is greater Commercial/Multi Family - New General $500 or .05 per s.f. whichever is greater Commercial/Multi Family - Addition/Alteration 150.145 General $75 or .05 per s.f. whichever is greater Inspections/Tests Annual & New Underground Flush test 150.145 Water $75 + cost per gallon of water, at current rate as 150.145 established by the City Council, based on pipe size Annual & New Fire Pump Test 150.145 Water $175 + cost per gallon of water, at current rate as 150.145 established by the City Council, based on pump size Small Wireless Facilities Application for Collocation - Installation of facility General $650 Application for Collocation - Installation of multiple facilities General $350 per facility Application for installation of new utility pole or support structure General $1,000 Annual recurring rate for collocations on a City utility pole located in the right-of-way. (* Or the City's actual, direct, and reasonable costs related to the wireless provider's use of space on the City utility pole)General *$200 Other Hood and Duct Extinguishing System - New 150.145 General $300 per system Hood and Duct Extinguishing System - Alteration 150.145 General $100 per system Alternative Letter of Credit Review 150.145 General $100 per review Conditional Certificate of Occupancy - Landscape only due to season (single family and duplex)150.145 General $300 per unit Conditional Certificate of Occupancy (single family and duplex)150.145 General $500 per unit 550 10.00%300 Conditional Certificate of Occupancy (multi-family and commercial)150.145 General $25 per square foot, whichever is greater, to a maximum of $2,000 3. Finance Water Utility Fees/Charges Water Sales/1,000 Gallons Effective with Water Bills mailed on or after May 1, 2019 47 DRAFT - 1st Reading 11/19/18 City Council 9 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Lake Forest Residential - to 10,000 Gallons per Quarter 51.061(a)Water 4.50 Lake Forest Residential - 10,001 to 60,000 Gallons per Quarter 51.061(a)Water 5.77 Lake Forest Residential - over 60,000 Gallons per Quarter 51.061(a)Water 6.05 Lake Forest All Other Users 51.061(a)Water 5.95 Del Mar Woods 51.061(a)Water 8.18 Other Non resident users 51.061(a)Water 8.18 Sewer Charge/1,000 Gallons (winter usage)51.061(a)Water 1.16 Customer Charge - Water (Inside) 5/8" to 1.5" meter 51.061(b)Water $40/quarter 2" to 4" meter 51.061(b)Water $160/quarter 6" and above meter 51.061(b)Water $750/quarter Benefit Access Program Discount - must renew annually N\A Water $(10)/quarter Customer Charge - Water (Outside) 5/8" to 1.5" meter 51.062(b)Water $50/quarter 2" to 4" meter 51.062(b)Water $175/quarter 6" and above meter 51.062(b)Water $790/quarter Customer Charge - Sewer 5/8" to 1.5" meter 52.15€(1)Water $5/quarter 2" to 4" meter 52.15€(1)Water $20/quarter 6" and above meter 52.15€(1)Water $100/quarter Beach Parking Fee Beach Parking Temporary (R)73.45 General 85 Temporary (NR)73.45 General 910 Parking Permits Resident-Full Year 73.27(c)(7)Parking 313 Resident-Monthly 73.27(c)(7)Parking 30/Month Resident - Unlimited 73.27(c)(7)Parking 1,000 Employer Purchased-Full Yr. 73.27(c)(7)Parking 180 Employer Purchased-Monthly 73.27(c)(7)Parking 20/Month Non-Resident-Full Year 73.27(c)(7)Parking 700 Non-Resident - Monthly 73.27(c)(7)Parking 60/Monthly An envelope of 10 tokens N\A Parking 25 Daily Parking Fee-Telegraph 73.27(c)(7)Parking 3 Daily Parking Fee-All Other 73.27(c)(7)Parking 3 Licenses Car and Lt Truck 74.179(b)General 85 HeavyTruck (8,000+ lbs.)74.179(b)General 110 Motocycles 74.179(b)General 45 Senior Citizen 65 and over N/A General no discount 48 DRAFT - 1st Reading 11/19/18 City Council 10 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Transfers 74.184 & 185 General 5 Penalties 74.179(b)General 50% Dog License 91.032 General 10 Cat License 91.032 General 10 Auto Dealer License 74.183 General 50+20/Veh Disabled vehicle sticker (Benefit Access Program)N/A General 45 Real Estate Transfer Tax 39.155(b)Cap Imp $4.00 per $1,000 Non-sufficient funds Fee 10.99 General 25 Credit Card Service Fees-Effective January 1, 2019 Daily Parking 73.27(c)(7)General $.25 per transaction Building Permits Development Related Fees N/A General lesser of 3.00% or maximum allowable by law lesser of 3.00% or maximum allowable by law Pass-through of costs incurred Public Safety Pension Fee Residential Utility Accounts N/A General $20 per Quarter All Other Utility Accounts (exclude irrigation only services)N/A General $70 per Quarter 4. Parks and Recreation Golf Course Fees/Charges: Seasonal Fees-Resident: effective January 1, 2019 Class A -Adult Single 97.051 DPG 1450 1475 1.72%1125 Class B -Adult Combo 97.051 DPG 2500 Class D -Junior 97.051 DPG 625 675 8.00%700 Class F - Senior Citizen 97.051 DPG 850 865 1.76%360 Seasonal Fees (Non-Resident) effective January 1, 2019 Class A -Adult Single 97.051 DPG 1,850 Class B -Adult Combo 97.051 DPG 2,500 Class D -Junior 97.051 DPG 650 675 3.85%0 Class F - Senior Citizen 97.051 DPG 1,100 Daily Fees-Resident: effective January 1, 2019 Weekday-9 97.051 DPG 31 35 12.90%9748 Weekday-18 97.051 DPG 46 48 4.35%5125 Weekend 9 97.051 DPG 38 40 5.26%4381 Weekend -18 97.051 DPG 56 61 8.93%8000 Electric Golf Carts: effective January 1, 2019 9 Holes Single Rider 97.052 DPG 12 13 8.33%15000 49 DRAFT - 1st Reading 11/19/18 City Council 11 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue 18 Holes Single Rider 97.052 DPG 20 Range Balls Small Bucket 97.051 DPG 5 6 20.00%1932 . Medium Bucket 97.051 DPG 7 8 14.29%1000 . Large Bucket 97.051 DPG 15 Pull cart - 9 holes 97.051 DPG 6 Pull cart - 18 hoes 97.051 DPG 8 USGA Handicap Fees - Members 97.051 DPG 37 40 8.11%100 Permanent Tee Time - Weekend 97.051 DPG 300 Locker - 18 inch 97.051 DPG 130 135 3.85%185 Locker - 12 inch 97.051 DPG 115 120 4.35%80 Park Fees Park Picnic Permits 0 - 149 People N/A Parks/Rec 75 100 33.33%1625 150 or more People N/A Parks/Rec 125 150 20.00%750 Picnic Tables Parks/Rec 25 per table Grills Parks/Rec 85 per grill Cemetery Fees Issuance of Deeds 93.45 Cemetery .50 per deed Boating and Beach Fees - effective February 1, 2019 Watercraft Ramp/Sailboat Permits-Recreation Watercraft Ramp (R)97.066 Parks/Rec 497 517 4.02%1280 Watercraft Ramp 2nd boat/ half season 97.066 Parks/Rec 249 259 4.02%170 Watercraft Ramp (R) (Sen.) 97.066 Parks/Rec 397 413 4.03%192 Watercraft Ramp (R) (Sen) 2nd boat/ half season 97.066 Parks/Rec 200 208 4.00%16 Watercraft Ramp (NR) 97.066 Parks/Rec 994 1034 4.02%160 Year round compound storage Resident 97.066 Parks/Rec 2203 2291 3.99%880 Year round compound storage Resident senior 97.066 Parks/Rec 1762 1832 3.97%280 Year round compound storage non-resident 97.066 Parks/Rec 3305 3437 3.99%0 Seasonal compound storage Resident 97.066 Parks/Rec 1491 1551 4.02%60 Seasonal compound storage Resident Senior 97.066 Parks/Rec 1193 1241 4.02%96 Seasonal compound storage Non-resident 97.066 Parks/Rec 2235 2324 3.98%0 Year round watercraft rack storage resident 97.066 Parks/Rec 602 626 3.99%96 Year round watercraft rack storage resident senior 97.066 Parks/Rec 483 502 3.93%95 Year round watercraft rack storage non-resident 97.066 Parks/Rec 602 626 3.99%0 Seasonal watercraft rack storage resident 97.066 Parks/Rec 352 366 3.98%224 Seasonal watercraft rack storage resident senior 97.066 Parks/Rec 281 292 3.91%2 Seasonal watercraft rack storage non-resident 97.066 Parks/Rec 352 366 3.98%0 50 DRAFT - 1st Reading 11/19/18 City Council 12 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Year round watercraft sand storage resident 97.066 Parks/Rec 745 775 4.03%0 Year round watercraft sand storage resident senior 97.066 Parks/Rec 596 620 4.03%0 Year round watercraft sand storage non-resident 97.066 Parks/Rec 1117 1162 4.03%0 Seasonal watercraft sand storage resident 97.066 Parks/Rec 457 475 3.94%18 Seasonal watercraft sand storage resident senior 97.066 Parks/Rec 365 380 4.11%15 Seasonal watercraft sand storage non-resident 97.066 Parks/Rec 686 713 3.94%0 South Beach Parking Permit (R)97.066 Parks/Rec 145 151 4.14%192 South Beach Parking Permit (R) (Sen.)97.066 Parks/Rec 114 119 4.39%35 South Beach Parking Permit (NR)97.066 Parks/Rec 910 South Beach Parking Permit Employee/Retiree 97.066 Parks/Rec 96 100 4.17%0 Extra vehicle decal resident - center isle 97.066 Parks/Rec 138 Extra vehicle decal senior - center isle 97.066 Parks/Rec 110 Extra vehicle decal nonresident - center isle 97.066 Parks/Rec 208 Daily Boat Launch resident 97.066 Parks/Rec 40 Daily Boat Launch nonresident 97.066 Parks/Rec 65 Resident Guest Daily Parking Pass, limit 5 per season 97.066 Parks/Rec 10 Nanny Parking Pass 97.066 Parks/Rec 85 Senior Caregiver Parking Pass 97.066 Parks/Rec 85 Non resident beach fee, weekends and holidays 97.069 Parks/Rec 10 15 50.00%12070 Fitness Center Fees - effective May 1, 2019 Fitness Center Membership Fees Individual resident rate N/A Parks/Rec 408 420 2.94%2,208 Individual resident rate - 6 months N/A Parks/Rec 260 Eliminate Individual resident rate - 3 months N/A Parks/Rec 130 Eliminate Individual resident rate - 1 months N/A Parks/Rec 41 42 2.44%22 Individual non-resident rate N/A Parks/Rec 490 528 7.76%114 Individual non-resident rate - 6 months N/A Parks/Rec 325 Eliminate Individual non-resident rate - 3 months N/A Parks/Rec 162 Eliminate Individual non-resident rate - 1 months N/A Parks/Rec 49 53 8.16%4 Couple resident rate N/A Parks/Rec 720 744 3.33%1,752 Couple resident rate - 6 months N/A Parks/Rec 455 Eliminate Couple resident rate - 3 month N/A Parks/Rec 227 Eliminate Couple resident rate - 1 month N/A Parks/Rec 72 74 2.78%10 Couple non-resident rate N/A Parks/Rec 864 888 2.78%24 Couple non-resident rate - 6 months N/A Parks/Rec 568 Eliminate Couple non-resident rate - 3 months N/A Parks/Rec 284 Eliminate Couple non-resident rate - 1 months N/A Parks/Rec 87 89 2.30%0 Family resident rate N/A Parks/Rec 936 972 3.85%1,548 Family resident rate - 6 months N/A Parks/Rec 591 Eliminate Family resident rate - 3 months N/A Parks/Rec 295 Eliminate Family resident rate - 1 months N/A Parks/Rec 93 97 4.30%16 Family non-resident rate N/A Parks/Rec 1128 1164 3.19%0 Family non-resident rate - 6 months N/A Parks/Rec 739 Eliminate 51 DRAFT - 1st Reading 11/19/18 City Council 13 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Family non-resident rate - 3 months N/A Parks/Rec 369 Eliminate Family non-resident rate - 1 months N/A Parks/Rec 113 116 2.65%0 Senior resident rate N/A Parks/Rec 312 324 3.85%1,092 Senior resident rate - 6 months N/A Parks/Rec 195 Eliminate Senior resident rate - 3 months N/A Parks/Rec 97 Eliminate Senior resident rate - 1 months N/A Parks/Rec 31 32 3.23%11 Senior non-resident rate N/A Parks/Rec 375 384 2.40%27 Senior non-resident rate - 6 months N/A Parks/Rec 244 Eliminate Senior non-resident rate - 3 months N/A Parks/Rec 122 Eliminate Senior non-resident rate - 1 months N/A Parks/Rec 37 38 2.70%0 Senior couple resident rate N/A Parks/Rec 528 540 2.27%408 Senior couple resident rate - 6 months N/A Parks/Rec 341 Eliminate Senior couple resident rate - 3 months N/A Parks/Rec 170 Eliminate Senior couple resident rate - 1 months N/A Parks/Rec 53 54 1.89%6 Senior couple non-resident rate N/A Parks/Rec 636 660 3.77%48 Senior couple non-resident rate - 6 months N/A Parks/Rec 426 Eliminate Senior couple non-resident rate - 3 months N/A Parks/Rec 213 Eliminate Senior couple non-resident rate - 1 months N/A Parks/Rec 64 66 3.13%0 Student resident rate N/A Parks/Rec 312 324 3.85%240 Student resident rate - 1 month N/A Parks/Rec 31 32 3.23%13 Student non-resident rate N/A Parks/Rec 375 384 2.40%0 Student non-resident rate - 1 month N/A Parks/Rec 37 38 2.70%0 Matinee resident rate N/A Parks/Rec 216 228 5.56%1,140 Matinee resident rate - 1 month N/A Parks/Rec 21 23 9.52%8 Matinee non-resident rate N/A Parks/Rec 260 276 6.15%64 Matinee non-resident rate - 1 month N/A Parks/Rec 26 28 7.69%0 All-inclusive - member - effective December 6, 2012 N/A Parks/Rec 311 324 4.18%858 All-inclusive - non-member - effective December 6, 2012 N/A Parks/Rec 692 720 4.05%0 5. OCM General Fees & Charges: Birth certificates (January 1, 2010)5.36 General $10 first/$4 additional Death certificates (January 1, 2013)5.36 General $14 first/$6 additional On-line data entry fee by city staff ( January 1, 2010)N/A General 10 Solicitor/Peddler Permit Original Application 117.01(b)General $40 Solicitor/Peddler Permit Renewal 117.40 General $30 Electric Car N/A General $1 per Hour Special Event Fees Application Fee 10.13 General $50 Application Fee - Late Fee 10.13 General 50% of fee per 30 days Escrow Deposit - Special Events 10.13 General $500 52 DRAFT - 1st Reading 11/19/18 City Council 14 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Police Officer hourly rate 10.13 General 84 86 2.38%60 Firefighter/Paramedic hourly rate 10.13 General 85 Police and Fire Vehicle 10.13 General $110 Public Works hourly rate 10.13 General 67 Parks hourly rate 10.13 Parks/Rec.67 A-Frame Barricades 98.011 General $5 Barricades 1 - 10 98.011 General $40 Parking Cones 98.011 General $1 Bleacher keep in park 10.13 General 50 Bleacher move to another location 10.13 General 195 Litter Barrels 1 - 6 10.13 General 16 Picnic Tables 1 - 6 10.13 General 32 Grills 10.13 General 195 Licenses Raffle License 110.150 General 25 Tobacco License 135.138(f)General 500 Landscape License (March 1 to Feb 28)110.217 General 100 Penalties - Landscape License Applications after June 1 110.217 General 25 Auctioneers License 110.026 General $5 Daily & $1.00 per employee Factories and Slaughterhouses 110.047 General $500 Mobile Auto Service 110.200 General $50 per unit Athletic Contests 112.0029B)General $50 per day Bowling Alley 112.025 General $10 per lane per year Circuses 112.041 General $100 per day circus conducted Circuses - Side Show 112.042 General $50 per day circus conducted Motion Pictures - Establishment capacity 500 or more persons 112.075 General .50 per seat Public Dances 112.112 General $500 Theatrical Performances - less than 500 persons 112.126 General $100 Theatrical Performances - more than 500 persons 112.126 General $150 Theatrical Performance not covered by 112.126 112.127 General $25 per day Junk Yard or Junk Shop 114.22 General $75 Junk Dealer collected by vehicle 114.23 General $20 per vehicle Pawnbroker 116.03 General 100 Expressmen and Draymen 118.156 General 25 Alcoholic and Beverages: Class A-1 111.036 General 2,700 Class A-2 111.036 General 1,500 Class A-3 111.036 General 275 Class A-4 111.036 General 500 Class B-1 111.036 General 2,500 Class C-1 111.036 General 2,600 Class C-2 111.036 General 3,000 53 DRAFT - 1st Reading 11/19/18 City Council 15 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Class C-3 111.036 General 800 Class D-1 111.036 General 2,500 Class E-1 111.036 General 3,000 Class F-1 111.036 General 100 Class F-2 111.036 General 100 for each 24 hour period or any part therof: $50 not for profit with proof of 501 ( c)3 status Class F-3 111.036 General 75 for each 24 hour period or any part therof: $50 not for profit with proof of 501 ( c)3 status Class F-4 111.036 General 500 per vendor for the duration of the sporting event Class F-5 111.036 General 1,100 Class F-6 111.036 General 600 Class G-1 111.036 General 200 Class G-2 111.036 General 600 Class H-1 111.036 General 600 Class H-2 111.036 General 1,100 Class I-1 111.036 General None Class I-2 111.036 General 1,500 Class I-3 111.036 General 100 Class J 111.036 General 500 Class K 111.036 General $40/each 7 day license period Annual Renewal 111.036 General 150 renewal existing or change in owners or officers Application Fee 111.043 General 300 new license Application for Change in Owners or Officers 111.043 General 100 Liquor License Penalty Fee 111.036 General 25 Impact Fees Library 150.023 Library see ordinance Fire and Emergency Services 150.023 General see ordinance Park Site 150.023 PPL see ordinance Park Development 150.023 PPL see ordinance Police 150.023 General see ordinance Public Works 150.023 General see ordinance School District 67 (information only)150.023 pay School see ordinance High School District 115 (information only)150.023 pay School see ordinance 6. Police Fines & Penalties: Overtime Parking - Lot 73.99 General 25/75/125 Improper Parking - Lot 73.99 General 25/75/125 Parking in Prohibited Area- Lot 73.99 General 25/75/125 Overtime Parking - Other 73.99 General 25/75/125 54 DRAFT - 1st Reading 11/19/18 City Council 16 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Improper Parking - Other 73.99 General 25/75/125 Parking in Prohibited Area- Other 73.99 General 25/75/125 Parking at Boat Ramp 73.46 General 125/250/350 No Vehicle License 74.179 General 75/100/125 No parking east of Sheridan Road 73.99 General 125/250/350 No Animal License 91.032 General 15/25/50 Dog-At-Large 91.050 General 40/55/70 Code Violations Variable General variable Motor Code Violations Variable General variable Dog Barking 91.004 General 15/25/50 Dog Impound 91.014 General 15 Leaf Burning 94.2 General 100 Handicapped Parking 73.21 General 250 Dog Public Nuisance 91.053 General 100/500/750 Burglar Alarm Fees 110.125 General 0/50/100/250 Vehicle Immobilization fee 73.50 General 100 E-911 Surcharge 39.181 E911 Fund 0.65 Copies of Accident Reports 71.032 General 10 5 FOIA copy fees >50 pages 33.3 General .15 per page Transiant Merchant License 117.20(f)General 100.00 7. Fire General Fees & Charges: Ambulance-Resident ALS transport 94.51 General 812.10 Ambulance-Resident ALS2 transport 94.52 General 919.98 Ambulance-Resident BLS transport 94.53 General 704.07 Ambulance-Non Resident ALS transport 94.54 General 987.48 Ambulance- Non Resident ALS2 transport 94.55 General 1,088.92 Ambulance-Non Resident BLS transport 94.56 General 854.08 Ambulance - Mileage 94.58 General 7.27 per mile Fireworks Permit 94.5 General 200 Open Burn Permit 94.5 General 75 Bonfire Permit 94.5 General 100 Special Event Inspection 94.5 General 100 Tent Permit 94.5 General $100 or .05 per sq ft Fire Watch 94.5 General Overtime hourly Rate Annual Fire Pump Test 94.5 General/Water 10.00 Admin Fee + Water Usage Annual Inspections - 4th re-inspection 94.5 General 100 Annual Inspections - 5th re-inspection 94.5 General 200 55 DRAFT - 1st Reading 11/19/18 City Council 17 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Annual Inspections - 6th re-inspection 94.5 General 400 Inflatable amusement inspection 94.5 General 100 Carnival rides 94.5 General 200 Fire Alarm Fees 110.125 General 0/50/100/250 Hazardous Substance Incident Level I Hazardous Substance Incident 41.01 General $250 per day during hazard substance incident occurs or removal activities Level II Hazardous Substance incident 41.01 General $500 per day during hazard substance incident occurs or removal activities Level III Hazardous Substance incident 41.01 General $1,000 per day during hazard substance incident occurs or removal activities Miscelaneous Materials Cost - Level I incident 41.01 General 50 Miscelaneous Materials Cost - Level II incident 41.01 General 100 Miscelaneous Materials Cost - Level III incident 41.01 General 500 Reimburseable Costs 41.01 General 100% of cost incurred 8. Engineering Sewer System Connection Fee Single Family Dwelling N/A 825 Two - family Dwelling N/A 825 per unit Multi-family Dwelling N/A 165 per population equiv 1,650 min Non-Residential Buildings N/A 165 per population equiv 1,650 min Institutional buildings with Fed and State tax exempt status N/A 825/connection Site Grading Site Grading - New construction N/A 640 If no grading, request may be submitted for a waiver of the requirement of N/A 240 grading plan Resubmittal N/A 165 Revisions to approved grading plans N/A 125 Site grading security (financial guarantee - refundable)N/A 3,000 per acre of development Water Shed Development Fee: Revised Fee Schedule General Fees Sediment and Erosion Control Only Single Family Residential Lot (See site grading ordinance)151.05 see ordinance Single Family Residential Lot (within regulatory floodplain)151.05 1040 Development (<10 acres)151.05 2400 Development ( ≥ 10 acres)151.05 3560 56 DRAFT - 1st Reading 11/19/18 City Council 18 of 18 Add prior approved fees New Fee PROPOSED Change to fee FY2020 FEE Amount $$ (n/c if %Projected City Code Section Fund FY2019 blank)CHANGE Revenue Minor Development Without detention 151.05 2120 With detention or Fee - in - lieu 151.05 3120 Major Development With detention or Fee-in-lieu 151.05 5400 Within regulatory floodplain ( < 10 acres)151.05 3280 Within regulatory floodplain (≥ 10 acres)151.05 8640 Wetland Fees Category I Wetland impacts less than or equal to 1 acre N/A 880 Category II Wetland impacts greater than 1 acre and less than 2 acres N/A 3640 Category III Wetland impacts greater or equal to 2 acres or impacts a HQAR N/A 4400 Category IV Wetland impacts involving either restoration, creation N/A 1440 or enhancement N/A 2760 Resubmittal fee N/A 347-2880 Earth Change Approval N/A 1720 Securities - financial guarantee refundable N/A 3,000 per acre of development Variances N/A 4240 Appeals N/A 1920 Flood Plain Analysis and Report N/A 35 Construction Engineering Standards Manual N/A 35 9. Senior Resources Membership Dues Residents of Lake Forest, Lake Bluff and unincorporated Lake Forest and Lake Bluff 97.087 Senior Resources $35 per person 97.087 $55 per family Outside of Lake Forest and Lake Bluff 97.087 Senior Resources $45 per person 97.087 $75 per family Circuit Breaker participants Lake Forest and Lake Bluff 97.087 Senior Resources $10 per person residents only 97.087 $15 per family Car and Bus rides 97.087 Senior Resources $3/fee each direction 97.087 $6 round trip Taxi subsidy- Lake Forest and Lake Bluff residents 97.087 Senior Resources 16 coupons/month living within the Lake Forest High School District for a value of $3/each 57 THE CITY OF LAKE FOREST ORDINANCE NO. 2018 - AN ORDINANCE ADOPTING NEW FEES RELATED TO PUBLIC WORKS FOR INCORPORATION INTO THE SUPPLEMENTAL FEE SCHEDULE FOR THE CITY OF LAKE FOREST WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, the City Council, on an annual basis reviews fees and charges related to Public Works and having done so, hereby determines that it is necessary to establish new fees and charges to cover the cost of services provided; and WHEREAS, the City Council has determined that it is in the best interest of the City and its residents to adopt this Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS AS FOLLOWS: SECTION ONE. Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO. Approval of New Fees Related to Public Works. The City Council hereby approves the fees as set forth in Exhibit A, New Fees Related to Public Works, and directs that said fees shall be incorporated into the Supplemental Fee Schedule for the City of Lake Forest and reviewed and adjusted on an annual basis as part of the Supplemental Fee Schedule as determined to be necessary by the City Council. SECTION THREE: Effective Date of the New Fees Related to Public Works. The fees and charges set forth in Exhibit A shall take effect as of May 1, 2019, consistent 58 with the date of the Supplemental Fee Schedule for FY 2020 as adopted by the City Council. SECTION FOUR: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this day of , 2018 AYES: NAYS: ABSENT: ABSTAIN: Approved this day of , 2018 Mayor ATTEST: City Clerk 59 EXHIBIT A New Fees Related to Public Works  Water Meter Contractor Bond - $1,500 60 Supplemental Memos Regarding Proposed Fee Adjustments 61 Interoffice Memo To: Diane Hall, Assistant Finance Director Michael Thomas, Director of Public Works Dan Martin, Superintendent of Public Works From: John Varner, Water & Sewer Supervisor Rich Volpe, Assistant Water & Sewer Supervisor Date: November 12, 2018 Subject: NEW WATER METER CONTRACTOR BOND FEE The Department of Public Works is requesting to create a new temporary water meter issuing procedure that includes a payment bond contractors and contracting firms would be required to submit prior to the Water & Sewer Section issuing a temporary hydrant water meter. The City of Lake Forest currently requires contracting firms to track and pay for any water utilized through a City fire hydrant. In order to track water usage for reimbursement the City’s Water & Sewer Section issues water meter devices that are modified to fit on a fire hydrants. The water meter devices that are issued to contractors are provided by the City’s Water & Sewer section and cost approximately $1,500.00 each. Currently, there is no issuing process in place that assumes a contractor to be liable for any damages to or replacement of the meter if an issue occurs while in a contracting firm’s possession. Therefore, the Department of Public Works is requesting the creation of a new meter issuing procedure that includes requiring a bond payment of $1,500 be submitted by the contractor. This bond payment would be returned to the contractor upon the safe and undamaged return of the water meter. If the water meter is not returned or if the water meter is returned damaged, the bond payment would be kept by the City of Lake Forest and the fee will be utilized by the City’s Water & Sewer Section to purchase a new water meter. 62 Interoffice Memo To: Diane Hall, Assistant Finance Director Michael Thomas, Director of Public Works Dan Martin, Superintendent of Public Works From: Brian Pogachnik, Sanitation Supervisor Date: November 12, 2018 Subject: RECYCLING CART CHARGE INCREASE The Department of Public Works would like to increase the charge for an extra residential recycling cart to $75.00. In 2010-2011, The City of Lake Forest implemented the curbside single stream program in which over 5800 carts were distributed. Residents that requested an extra recycling cart have been charged $55.00. Over the past few years the cost of the carts has increased. This is mostly due to the fact that we no longer purchase carts in large quantities, as we did when the single stream recycling program began. The chart below shows the carts purchased over the past four years: Year # of Carts Purchased Cost per Cart FY2015 50 $64.62 FY2016 90 $58.72 FY2017 100 $56.76 FY2018 50 $66.86 The City purchases 50 to 100 carts per year for newly built homes and for residents wanting to purchase an extra cart. The proposed increase would cover the purchase price and distribution cost. 63 Page 1 of 2 October 23, 2018 MEMORANDUM TO: Diane Hall, Assistant Director of Finance Elizabeth Holleb, Director of Finance FROM: Catherine J. Czerniak, Director of Community Development DATE: October 23, 2018 SUBJECT: Recommended Fee Adjustments for Fiscal Year 2020 No significant changes are proposed for development related fees. Development related fees have remained constant for the last several years. A few minor fee revisions are proposed as described below. Fee Reductions  Tree Protection Fencing – $135 Last year, the fee for inspections of tree protection fencing on construction sites was inadvertently significantly increased as part of adjustments to engineering fees. The significant increase generated numerous customer complaints. Reestablishing this fee at a lesser amount will more closely align it with the staff time associated with this inspection. Fee Increases  Demolition of a Residence with no replacement structure in the historic district – 10% increase. Based on recent consideration of requests for demolition of residences in the historic district an increase in this fee is recommended to more fully cover staff time needed to conduct research, prepared background materials and respond to public inquiries.  Permit Renewal Bonds. Permit Renewal Bonds are required by the City to 1) assure completion of projects and 2) to encourage timely completion of projects. Permit Renewal Bonds are forfeited if extension of permits is necessary. A one percent increase in the bond amount in each category is recommended. The amount of Permit Renewal Bonds is a percentage of the original cost of the permit.  Conditional Certificate of Occupancy (single family and duplex units) - $550 An increase in this fee is proposed to more fully cover the cost of additional documentation and inspections that are necessary when occupancy is desired prior to completion of all work required to close out the permits. The City’s goal is for projects to be fully complete before occupancy is permitted, however, in cases where all life safety requirements are met and property owners or developers have a compelling need for early occupancy, the City works to accommodate early occupancy. After occupancy, the City continues to monitor the property to assure that all building Code requirements, approved plantings and drainage and grading 64 Page 2 of 2 October 23, 2018 issues are fully addressed in accordance with the terms of the Conditions Occupancy Permit. *** The following fees were approved by the City Council on July 16, 2018 in conjunction with the adoption of Code amendments relating to small wireless facilities and should be incorporated into the Comprehensive Fee Schedule. Application for Collocation Installation of facility $ 650.00 Installation of multiple facilities $ 350.00 per facility Application for installation of new utility pole or support structure $1,000.00 Annual recurring rate for collocation on a City utility pole located in the right-of-way $ 200.00* (* Or the City’s actual, direct, and reasonable costs related to the wireless provider’s use of space on the City utility pole.) *** Please do not hesitate to contact me if you need further clarifications, have any questions or have suggestions for changes. 65 MEMORANDOM To: Diane Hall, Assistant Finance Director From: Vince Juarez, Golf Course General Manager Chuck Myers, Superintendent of Parks, Forestry and Special Facilities Date: October 10, 2018 Subject: Deerpath Golf Course 2019 Proposed Fee Changes PURPOSE AND ACTION REQUESTED: City Staff and KemperSports Management Staff are bringing forward the Deerpath Golf Course fees for the 2019. The Park and Recreation Board has approved the fee schedule on October 16, 2018 and request that the proposed 2019 Deerpath Golf Course fee structure be forward to City Council for approval as presented. BACKGROUND/DISCUSSION: Attached is the proposed fee structure for Deerpath Golf Course for 2019. We analyzed several factors including utilization and surrounding facilities fees while putting together the fees schedule. KemperSports Management and City Staff are recommending the following: • Membership Fees: Increase resident Annual Pass fee average of 2% per classification for FY20. • Greens Fees: Increase the “ceiling” rate for weekday and weekend fees. Allow the dynamic pricing model to set prices based off of the utilization of the course. This will allow the green fee prices to fluctuate and take advantage of times of increased demand. Golf rates will be adjusted during the season based on marketplace demands. • Other Fees: Increase the 18 -hole weekday cart fee which has not been increased in at least 4 years. In addition, increase small and medium range ball buckets by $1 each bucket. I also propose with lockers being fully rented in the open-air facility to increase locker rental prices by an average of 4%. BUDGET/FISCAL IMPACT: Projected revenue impact on fees collected will be an additional $47,736 from FY19 projections. City Staff and Kemper Sports Management are requesting the approval of the proposed 2019 Deerpath Golf Course fee structure. 66 MEMORANDOM To: Diane Hall, Assistant Finance Director From: Anthony Anaszewicz, Program Manager Aaron Dalzot, Program Manager Joe Mobile, Superintendent of Recreation Date: October 18, 2018 Subject: Pavilion FY20 Proposed Fee Changes PURPOSE AND ACTION REQUESTED: City Staff are bringing forward the Pavilion Rental fees for fiscal year 2020. The Park and Recreation Board has approved the fee schedule on October 16, 2018 and request that the proposed FY2020 Pavilion Rental fee structure be forwarded to City Council for approval as presented. BACKGROUND/DISCUSSION: Attached is the proposed fee structure for Pavilion Rental fees for FY2020. Staff have analyzed several factors including utilization, and surrounding facilities fees while putting together the fees schedule. Staff is taking a conservative approach for revenue growth by assuming that participation levels will remain constant with FY19 usage. The Pavilion Rental fees have not been increased since 2009, at which time they were increased $25 per rental. City Staff are recommending the following: • Permit Fees: Increase all Pavilion Rental fees by $25 for FY20. The litter deposit and additional hour fees will remain constant with FY19. The not for profit rental fee will also increase $25 per reservation but will remain $25 less than the normal price. Also, each Lakefront Pavilion reservation will include 10 parking passes for the lower south parking lot. Additional parking passes for the upper south parking lot will increase to $10 each. o Parks  Capacity 150 people and above - $150  Capacity under 150 people - $100 o Lakefront  Capacity under 150 people - $100 BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $2,375 over FY19. All fees will become effective February 1, 2019 in line with the permitting season. City Staff are requesting the approval of the proposed FY2020 Pavilion Rental Fee structure as presented. 67 MEMORANDOM To: Diane Hall, Assistant Finance Director From: Aaron Dalzot, Program Manager Joe Mobile, Superintendent of Recreation Date: October 18, 2018 Subject: Lake Forest Lakefront FY20 Proposed Fee Changes PURPOSE AND ACTION REQUESTED: City Staff are bringing forward the Lakefront Permit fees for fiscal year 2020. The Park and Recreation Board has approved the fee schedule on October 16, 2018 and request that the proposed FY2020 Lakefront Permit fee structure be forwarded to City Council for approval as presented. BACKGROUND/DISCUSSION: Attached is the proposed fee structure for lakefront permit fees for FY2020. Staff have analyzed several factors including utilization, and surrounding facilities fees while putting together the fees schedule. Staff is taking a conservative approach for revenue growth by assuming that participation levels will remain constant with FY19 usage. City Staff are recommending the following: • Permit Fees: Increase most resident and non-resident Lakefront permit fees by 4% for FY20. • Exception: Increase the Non-Resident walk in fees charged on weekends and holidays from $10 to $15. This increase will provide consistency with our surrounding communities.  Exceptions: These fees will remain constant with FY19 fees. o The Nanny and Caregiver Parking Pass ($85) o The Resident Guest Daily Parking ($10) o The Non-resident South Beach Parking Permit ($910) o Daily Boat Launch ($40) o Daily Boat Launch Non-Resident ($65)  Regulations: Staff requests keeping non-resident daily pass use restrictions in place to protect the heaviest used boating times for Lake Forest residents. Non-resident passes will only be sold Monday through Friday, excluding weekends and holidays. BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $15,881 over FY19. All fees will become effective February 1, 2019 in line with the permitting season. City Staff are requesting the approval of the proposed FY2020 Lakefront Permit Fee structure as presented. 68 MEMORANDOM To: Diane Hall, Assistant Finance Director From: Jason Busdeker, Program Manager Joe Mobile, Superintendent of Recreation Date: October 18, 2018 Subject: Lake Forest Fitness Center FY 20 Proposed Fee Changes PURPOSE AND ACTION REQUESTED: City Staff are bringing forward the Lake Forest Fitness Center fees for fiscal year 2020. The Park and Recreation Board has approved the fee schedule on October 16, 2018 and request that the proposed FY2020 Fitness Center fee structure be forwarded to City Council for approval as presented. BACKGROUND/DISCUSSION: Attached is the proposed fee structure for fitness center fees for FY2020. Staff have analyzed several factors including membership trends, and surrounding facilities fees while putting together the fees schedule. The Fitness Center’s memberships fluctuate considerably throughout the year. As a result, staff takes a conservative approach for revenue growth by assuming membership levels will remain the same throughout the year based on membership totals in September. City Staff are recommending the following: • Membership Fees: Increase all membership fees by an adjusted 4% for FY20. The 4% increase was taken over FY19 fees and then adjusted to be divisible by 12 months so that our registration software system can use the automatic monthly billing for all annual memberships. This adjustment to the increase will provide a consistent amount to be drawn each month providing our members a smooth and understandable transaction. • Monthly Memberships: Continue to offer the month to month membership option. In FY17, Staff had eliminated the 6 month and 3 month membership options and began offering the Month to Month membership options which allows perspective members the flexibility to cancel their membership with 30 days written notice. The month to month membership is also a good alternative for those looking for a short term option. This option has proved successful as memberships have increased in several categories. BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $9,613 over FY19. City Staff are requesting the approval of the proposed FY2020 Lake Forest Fitness Center fee structure as presented. 69 MEMORANDUM THE CITY OF LAKE FOREST OFFICE OF THE CITY MANAGER Page 1 TO: Elizabeth Holleb, Finance Director CC: Robert R. Kiely, Jr., City Manager FROM: Mike Strong, Assistant to the City Manager DATE: October 22, 2018 SUBJECT: Proposed OCM Fees for FY2020 As part of the City’s review of fees and charges for FY2019, a request to increase certain fees is being submitted. Special Event Fees From time-to-time, special event organizers request special city services (e.g. equipment rentals/delivery) or City employees (e.g. general event support, security, or emergency medical services) to support their event. Pursuant to the City Code (§10.13), fees for these City services may be imposed in connection with recovering costs related to the personnel time associated with this support. Personnel Rates for Special Event Support Rates for City employees are set based on an average total compensation (includes salaries and benefits) for employees in the workgroup. Traditionally, the City has adjusted these rates to reflect changes in union contracts and special contractual rates for special time worked or overtime. Rates proposed for FY2020 reflect approved changes to salaries and benefits as outlined in the City’s official Pay Plan and bargaining unit contract, if applicable. It should be noted that rates have typically been rounded for ease of invoicing purposes. Accordingly, City staff is requesting to adjust rates to reflect these contract amounts, as follows: Personnel Classification Current City Expense Current Rate Proposed Rate % Change Projected Revenue Police Officer Hourly Rate $85.39 $84.00 $86.00 2.38% $60.00 70 71 The City of Lake Forest CITY COUNCIL Proceedings of the Monday, November 5, 2018 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and the City Clerk, Margaret Boyer called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Reisenberg, Alderman Preschlack, Alderman Moreno and Alderman Buschmann. Absent: None. CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Report on North Beach Access Road Donations Mayor Lansing reported on the considerable progress made regarding to the endeavor to raise funds for the North Beach Access Road. Mayor Lansing also invited residents to attend the Annual Tree Lighting Ceremony in Market Square on Friday, November 23. COMMENTS BY CITY MANAGER A. Community Spotlight - Lake Forest College -Stephen Schutt, President President Schutt reported on the “four C’s” attributing to Lake Forest College Success; Campus, Curriculum, Community and Chicago. COMMITTEE REPORTS AUDIT COMMITTEE REPORT 1. Audit Committee Report-Fiscal Year 2018 Annual Financial Report Audit Committee Chairman Vincent Sparrow reported that the Audit Committee met four times in 2018. He reviewed highlights of those meetings, and reported that The City has received an unmodified opinion on its Fiscal Year 2018 financial statements. He congratulated Elizabeth Holleb, Finance Director for her departments work in receiving the award for the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for thirty-nine consecutive years. COUNCIL ACTION: Receipt of the Audit Report for the fiscal year ending April 30, 2018 Alderman Morris made a motion to accept the Audit Report for the fiscal year ending April 30, 2018, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. FINANCE COMMITTEE 72 Proceedings of the Monday, November 5, 2018 Regular City Council Meeting 1. Determination of Non-Binding Estimate of the Amount of Revenue to be generated from Property Taxes for the 2018 Calendar Year in Accordance with the Truth in Taxation Statute and Establishment of a Public Hearing Date for the 2018 Tax Levy (if required) Elizabeth Holleb, Finance Director, reported that the City Council is required to determine the estimated amount of money to be raised by taxation twenty (20) days prior to the adoption of the annual tax levy. The amount determined is an estimate, and may be increased or decreased under the statute, provided that any increase does not exceed 105% of the prior year’s tax extension without the required notice and public hearing. This estimate is preliminary and initiates the public process for the 2018 tax levy by establishing an estimated amount from which staff can prepare a proposed levy ordinance. A discussion regarding the 2018 tax levy is scheduled for the November 26 Finance Committee budget workshop. Ms. Holleb reported that the total levy as estimated would result in a projected $87 (2.64%) increase in the tax bill of an average home ($800,000 market value) and that a public hearing would not be required under the Truth in Taxation Act. The City Council had discussion Home Rule and the tax cap. Mayor Lansing asked if there was anyone from the public who would like to comment on this item. Seeing none. he asked for a motion. COUNCIL ACTION: Approval of Determination of an Estimate of the Amount of Revenue to be generated from Property Taxes for the 2018 Calendar Year and establishment of December 3, 2018 as a public hearing date (if required) in Accordance with the Truth in Taxation Statute Alderman Reisenberg made a motion to approve the determination of an Estimate of the Amount of Revenue to be generated from Property Taxes for the 2018 Calendar Year and establishment of December 3, 2018 as a public hearing date (if required) in Accordance with the Truth in Taxation Statute, seconded by Alderman Morris. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the October 15, 2018 City Council Meeting Minutes 2. Approval of the Check Register for Period of September 22 – October 26, 2018 3. Approval of Health Insurance Contract Renewals 4. Consideration of an Ordinance Amending Lake Forest City Code Relating to the Promotion of Police Sergeants 5. Award of contract with Advanced Tree Care, for an amount not to exceed $38,000, as part of the MPI Tree Pruning Services Joint Bid for FY2019 6. Approval of Contract with NuToys Leisure Products, for an amount not to exceed $50,000, for the Waveland Park Playground Expansion and Surfacing Project 7. Consideration of an Ordinance Amending Section 134.05, titled “Criminal Trespass to Land” of the City Code, as recommended by Staff (First Reading and if desired Grant Final Approval) 73 Proceedings of the Monday, November 5, 2018 Regular City Council Meeting 8. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission (First Reading and if Desired by the City Council, Final Approval) 9. Consideration of an Ordinance Approving a Recommendation from the Building Review Board (First Reading and if Desired by the City Council, Final Approval) 10. Consideration of a Resolution to Extend the Encouragement and Facilitation of the Replacement of Lead Water Services (Approve by Motion) COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented Mayor Lansing asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on item number 7. Mayor Lansing again asked members of the Council if they would like to remove any item or take it separately. Seeing none, Mayor Lansing asked for a motion to approve the ten (10) Omnibus items as presented. Alderman Preschlack made a motion to approve the ten (10) Omnibus items as presented, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS 1. Approval of the Second Amendment to the Kemper Sports Management Agreement. Sally Swarthout, Director of Parks, Recreation, and Forestry, reported that the Kemper Sports Management Agreement, initially signed in January 2015, provides for the management of Deerpath Golf Course operations and maintenance. The contract called for a management period of five years with the opportunity to renew for an additional five years after the third anniversary of the commencement date, January 1, 2015. Staff is seeking to extend the contract for the additional five years with an ending date of December 31, 2024. The City Council had discussion on the success of Deerpath Golf Course and Forest Park Beach under Kemper Management. Mayor Lansing congratulated Alderman Newman on his recent hole-in-one. Course Champion, Gale Strenger-Wayne, offered kudos to Kemper and Staff for the Country Club feel of a municipal course. Mayor Lansing asked if there was anyone else from the public who would like to comment on this item. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the Second Amendment to the Kemper Sports Management Agreement Alderman Newman made a motion to approve the Second Amendment to the Kemper Sports Management Agreement, seconded by Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, 74 Proceedings of the Monday, November 5, 2018 Regular City Council Meeting Rummel, Reisenberg, Preschlack, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS 1. Welcome Home Update - Alderman Prue Beidler Alderman Beidler reviewed the goals and successes of the Welcome Home Campaign that kicked off in 2016, noting that citizen advocacy is key. Future strategies include a video for professional recruitment of Police Officers and continued consistency in the local message to those seeking Lake Forest as their home. ADJOURNMENT There being no further business Mayor Lansing asked for a motion. Alderman Rummel made a motion to adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 7:42pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 75 Lake Forest Fire Department Fleet Restructuring 2018 76 E44 2008 E-ONE $110,000 T44 2003 E-ONE Assume Grant $0 Value - $150,000 77 Vehicle Year Make Engine 44 2008 E-One Truck 44 2003 E-One Vehicle Mileage Engine hours *Hour/mileage calculation Engine 44 24,759 2,299 57,475 Truck 44 25,150 2715 67,875 78 251-1991 Sold $25,000 10/15/18 215 -1991 Sell $18,000? 231 -1991 Sell $40,000?216 -1994 Sell $13,000? 212 -2007 Keep 79 Vehicle Year Make Engine 215 1991 Pierce Squad 251 (Sold 10/18)1991 Pierce Truck 231 1991 Pierce Engine 216 1994 Pierce Squad 212 2007 Pierce Vehicle Mileage Engine hours *Hour/mileage calculation Engine 215 89,421 7,351 183,775 Squad 251 (Sold 10/18)13,450 1286 32,150 Truck 231 33,712 4,146 103,650 Engine 216 110,697 9,306 232,650 Squad 212 84,251 6,559 163,975 * Each engine hour is equivalent to 25 road miles* 80 Vehicle Year Age Department Station New LF Engine 2019 0 Lake Forest LF 2 Engine 44 2008 10 Knollwood LF1 Engine 212 2007 11 Lake Forest LF 1 Truck 44 2003 15 Knollwood LF 1 Engine 216 1994 24 Lake Forest Sell Engine 215 1991 27 Lake Forest Sell Truck 231 1991 27 Lake Forest Sell Squad 251 1991 27 Lake Forest Sell 81 Vehicle Year Age Department Station Budget Impact Replacement Costs New LF Engine 2019 0 Lake Forest LF 2 -$525,000 Engine 44 2008 10 Knollwood LF1 -$110,000 Engine 212 2007 11 Lake Forest LF 1 N/A Truck 44 2003 15 Knollwood LF 1 Grant No Cost Engine 216 1994 24 Lake Forest Sell $13,000 New Engine Engine 215 1991 27 Lake Forest Sell $18,000 $600,000 Truck 231 1991 27 Lake Forest Sell $40,000 $1,200,000 Squad 251 1991 27 Lake Forest Sold +$25,000 Removing from fleet * Sale prices of used vehicles from 2018 appraisals 82 FIRE DEPARTMENT Fleet Replacement Schedule CITY EQUIP TYPE &FY FY FY FY FY FY FY FY FY FY FY #MAKE BODY STYLE YEAR 19 20 21 22 23 24 25 26 27 28 29 212 Pierce Rescue Pumper 2007 $750,000 215 Pierce Pumper 1991 $600,000 216 Pierce Pumper 1994 $525,000 231 Pierce Ariel Tower 1991 251 Pierce Squad 1991 Removed from fleet - no replacement neededSold $25,000 $1.2 m 83 1 Used engine $110,000 –price offset by sale of Used LF vehicles 1 used ladder truck $0 –assume current AFG grant, no cost to LF (Future sale of this vehicle would only allow us to keep10% of fair market value, the rest of the proceeds must be returned to FEMA. Another option is another fire department assuming the grant at no cost.) Repairs and re-lettering of two used vehicles –Not to exceed $60,000 CIP Cost avoidance -231 replacement with a new rig-$1,200,000 spread over FY20&21, 215 replacement with a new rig in FY 20 $600,000 84 Approve purchase of Used Knollwood Engine 44 not to exceed $110,000. Approve assumption of the AFG Grant for Knollwood Truck 44, No Cost to the City of Lake Forest. 85 86 Nounuaa <o iruwwuwma1S3UOJ awn do AIIOw<T.atnrt"[if cauwwv.IW9 ~V <W* "-«"n« a*!*aai^ra *aui!»a1Ti'imnoiif n | r«MiR..saisass.'eaa»aii*sa10imiWH.iniimr .iuahuX Tnnruwa ta* ani*T au rmwii i f «n lU-m i-ji» iIITB* aou« axtrn am tun-it* iSBCRSSSSSrS\\an-inWKU tllOW-a»-«-t»ima»i.*u u> ton* .MNW »» » MUIII taoaNani **uaux »-UBin uta *yi NU win 10 innmr » inomiuin 11fwrtjOAiinoan o i<ou *4mn ** *>»»»»-yaas.-ssssssg'ivw luaon ton A NPB ww'tuncunuWorn* .a »n>\(00-/OZ-ZO-S; -WNoisiAiagns ssaw S/OBHV.aa. iDtifw.oo^ A.myfcw*'.^&.M.w.iiSK-rw ,i»ww,fWJ .OOW-tf'V^1stvswsHtowrwt w "-~^-- ja Art - fit 1ijOKn iuiuo am isadu 3adn n <aiw>wn -uno tan IUKM im^i ui» »» d .uwa ** r uhdar it inirtitl»m».umBWMrcuns^rtptA/ J^ ~,9fWX Xn.if.OiT~ |^ -~ ~--1£ L Viw.ii.spM.£t-£ 33S JO ; JW 3H1 JO f MS 3M JOfs3Nn Hia01^i\^ ".tW-l .0-.".»- -<W0y-.USftfiM3-. UIWBWXO*UUM]Aufir awhrttdW UWW11 < UUt > «.ui»ft» y wpao i»'.SfV.WS '-"""atOWNrn OU Uu>a tnii <iu .a.tniift lunw wn u if-w wrs .irti» >ft it avw^ WK i-ntt t» unu .nwHULrit -T nu* r.H.'siwv it.??~"?y y^S^f33*£,SVSM.f5^fH^SS?^i£S&'S.'s.wS.sis^js^s.saggfS'S-'S'!.-nur.fli*^ uni.iiw oounftait iw »i .tn»nu jpwBtitfluw,&.'*BNA "S'9 a'8wt_a""nl. w* .injBit o .Buri'uBn Kuilonunuiw'inaw'igSSff®.SSffiw~flnAiBSnSS.'SUSiS'£ji?-i3ui!i0 i-< »lUBSmt-t aiflo^ww*':tiaB^>«.7mm_ie"ti>iiw%»iwiii%;'1»»u-wS"Chi *. JB un ii *><.< .hue t> »<rn i .t icu» j> nwc J<I**-*U~A iainm uxuiuun'waNoiivDiasajo iw87 Waukegan Road Sidewalk Project Overview Total Cost Summary Item Description $ Amount – CITY $ Amount – DONOR Phase I Design $39,880 Phase II Design $22,300 Phase I Construction $199,000 Phase II Construction $211,000 Phase I Concrete $19,335 Phase II Concrete $10,000 (Est.) Restoration $25,000 (Est.) TOTAL $116,515 $410,000 88 Date 6/20/2018 Name Uline / Randy Copenharve Address 12575 Uline Drive Cily Pleasant Prairie Phone <f 847-456-5728 Notes Proposal PERFORMANCE PAVING LTD. 520 W Banner Road Wauconda, IL 60084 847.526-8368 . FAX: 847-526-8218 Email: sales@performancepavingftd.com Date Received State Wl Zip 53158 Fax # Permit* Email rcopenharee@uline.com Work/Homeff Job Location Waking Path along Rt 43 from Deerpath to Rt 176 We hereby .ubmlt spacfflcatton and wHmates for; ."PER PRINT - Print to be verified on site*" Walking path along Rt 43 from Rt 176 ending at Middlefork Lane. Asphalt paving of approximately 41,012 SF PERFORMANCE PAVING will: .Remove existing asphalt down to existing gravel base (all layers). .Excavate approximately 3,826 SF of poor existing gravel base and remove spoils off site. 'Supply 12" ofCA-6 gravel in excavation areas. "Power roll gravel using a 5-ton vlbratory roller for proper compactton. 'Adjust and reseal manholes as needed. .Supply up to 833 tons of CA-6 gravel after asphalt removals are periormed. "Provide saw cutting as needed where new pavement meets old pavement. .Machine lay 3" of surface coarse asphalt N-50. .Fewer roll asphalt using a 5-ton vibratory roller for proper compaction followed by a 1 V, ton finish roller. .Exposed edges to be hand tamped at a 45 degree angle. .Provide traffic control as needed. .All work to be done in a neat and professional manner. "NOTE: Price based on current crude oil pricing. THIS IS A PREVAILING WAGE JOB Prices are subject to change without notice. This Proposal may be withdrawn by us at any time. Customer responsible for any permits and/or fees. PERFORMANCE PAVING LTD Is not responsible for any underground damage.Copy of signed proposal and required deposit must be returned to our office before above work can be scheduled. W» Propmo hanby to fumreh materitl and labor - complato in accordance with abnvo »pBdficatton«. far ttie sum oT: Payment Due UPON COMPLETION Atl-mateltoito_SufInnteadto.i)B a? .PnelfledL All work to ba complBted In . worknwnlihe mannw?croriln.-tostmdart_Pnctew Afly .ItoraUo" wdwlatlon JrromabovB apBdflwiiomiTnvBlviimM(t»a coif will bn executed mrty upon written order, and wttl iMcomc an BXtndurac mw'wawti nte-^An-aiIrwm"'t* <wrtl.nflw*t upon strikes, accidents or ddBya Iwymid ow.jtonwtto and othwr neu'Bsary Insurance. Our worfwra are fuUy wmnd'"'.'".""'"S;-'" '!" ""m °f "w inid .ah" to coiiea ou'UUndlngd?bt?-cluB' PERFpRftANCE PAVING LTO. customar .gnwTto uwumethB'fuJTamount wiihintwwii, plus UIB coat of all lugal fwa. Price $ 199,000.00 Authorized Signature 'nnebeck ACCEPTANCE OF PROPOSAL: The abovs pricu. fiBdfiiand,h??bif-accePted'yw am authnriad to" do the work a» spBcmsd. PaymB'rrtwiii be-made~a«ouuinnn aDove. Date of Acceptance Signature 89 Date 8/29/2018 Name Ullne / Randy Copenharve Address 12575 Uline Drive City Pleasant Prairie Phone» 847.456-5729 Notes Proposal PERFORMANCE PAVING LTD. 520 W Banner Road Wauconda, IL 60084 847-526-8368 . FAX: 847-S26.8218 Email: sales@performancepavingltd.com Data Received State Wl Zip 53158 Fax* Pennitff Email rcopenharee@uline.com Work/HomeS Job Location Walking Path along Rt 43 from Mlddlefork Lane to Deerpath We hereby submit specification and eatimatcc for: ."PER PRINT - Print to be verified on site"* Revised from 7/5/18 Walking path along Rt 43 from Middlefork Lane ending at Deerpath. Asphalt paving of approximately 39,888 SF PERFORMANCE PAVING will: 'Remove existing asphalt down to existing gravel base (all layers). .Power roll gravel using a 5-ton vibratory roller for proper compaction. 'Adjust and reseal manholes as needed. .Supply up to 612 tons of CA-6 gravel after asphalt removals are performed. Provide saw cutting as needed where new pavement meets old pavement .Machine lay 3* of surface coarse asphalt N-50. .Power roll asphalt using a 5-ton vibratory roller for proper compactlon followed by a 1 % ton finish roller. .Exposed edges to be hand tamped at a 45 degree angle. .Provide traffic control as needed. *AII work to be done in a neat and professional manner. "NOTE: Price based on current crude oil pricing. THIS IS A PREVAILING WAGE JOB Prices are subject to change without notice. Thto Proposal may be withdrawn by us at any time. Customer responsible for any permits and/or fees. PERFORMANCE PAVING LTD is not responsible for any underground damage.Copy of signed proposal and required deposit must be returned to our office before above work can be scheduled. W« Propoaa hereby to furnish malerial and labor " complBto in accordance with above .pecfficaUona, for the sum or: Payment Due UPON COMPLETION Price $ 209,459.00 "'-'""""L1"-?"'T''?11?.1" ." W1'"?! *ii «<»* <° 1» coinpluail In . worknnr.llka Tnnar AllthOriZSdto standard practices. Any .llBratlon or dmlatton frmn NbcwBapBctiicatr6Rs'Tnwirirextla-cc*te wt? tle »x?cuted only upon writtnn order, and wlRtmnnie MUdrachiirgB mw'uS <%«?bow.tb?-eau"!ate-_AILaflreB'mnte conftngenl upon aMkes.accWwto or itolays beyond ourcon o^ Owner to carry fin, tornado and other nectuwwiy fnBuramB. Our wmton are'fultv c'ovend - .S.W°*T,?.S!",B*°uu°!'.,l"Ti.'"S'''" "'^."".i"w usa .c«i»i-u^»itoa'uitm.;5.igd?bte.duB- PERFORMANCE PAVING LTD.. customBragrwstoawimettwfulTwnBuni wTth'tntores'tan accounts over 30 days, plus tha cost of all higal fuw. AOCEPTANCE OF PROPOSAL: The above priais. apwfficattofu and cofltfflica"d.hBi?b?-accaf'tBd- You ara "rthoriud to' do the mwk aa .pecffiad. Paynwiit wili be'inadeaslove. Date of Acceptance Signature 90 AECOM 303 East Wacker Drive Chicago, IL 60601 www.aecom.com August 10, 2018 Sent via email (thomasm@cityoflakeforest.com) Mr. Michael Thomas City of Lake Forest 800 N. Field Drive Lake Forest, Illinois 60045 RE: Proposal for Engineering Services – North Beach Access Road Bluff Failure Virtual Rendering Lake Forest, IL --- Change Order Dear Mike: AECOM is pleased to provide you with this Change Order that includes preparation of a virtual rendering for the existing condition and Option nos. 1, 2 and 4. This rendering will be a 3 dimensional representation of the landscape covering the south end of the bluff from the ravine to the first parking lot segment – and including the first beach cell. At minimum, we will have two static views from the model for each rendering. We will also attempt a flyover/through capability for these renderings. We will determine if this is effective given the limits of the model, the size of the file (could run slow depending on complexity and computer capability), and allotted time to prepare the model. Proposed Budget and Contract Terms and Conditions The proposed level of effort will include 40 hours of our virtual reality modeler to create the rendering at an hourly rate of $115 in a time and materials basis for a not to exceed cost of $4,400. The cost for our Cadd modeler to prepare the basic starting surface will be minimal and we can cover that with our current work scope. This budget limit will not be exceeded without your prior approval. The same Terms and Conditions of Service that apply to the first phase study, as provided in our May 18, 2016 contract, will apply to this Change Order and are an integral part of this proposal. The fee schedule will be a direct labor multiplier of 2.8. If acceptable, please return one signed original to the attention of William J. Weaver. Should you have any questions with regard to this proposal, please call Bill at (847) 323-2171 or contact him by email at bill.weaver@aecom.com . We thank you for the opportunity to submit this change order proposal and look forward to continuing to work with you on this important assignment. Sincerely, Responsible for Payment and Accepted by: Signature: Name: (please print) William J. Weaver, P.E., D.WRE Title: (please print) Vice President – Senior Project Engineer Firm: Date: ____________________________ Patrick Clifford, P.E. Vice President AECOM Technical Services, Inc. © AECOM 2018, ALL RIGHTS RESERVED 91 AECOM 303 East Wacker Drive Chicago, IL 60601 www.aecom.com September 21, 2018 (Rev October 11, 2019) Mr. Michael Thomas ( ThomasM@cityoflakeforest.com ) City of Lake Forest 800 N. Field Drive Lake Forest, Illinois 60045 RE: Change Order Proposal for Engineering Services – Design Build Hybrid Bid Period Support Lake Forest, IL --- Change Order Dear Mike: AECOM is pleased to provide you with this Change Order to provide engineering support for the landslide restoration project located along the lower portion of the North Beach Access Road. We will provide bid period services for the Design Build Hybrid approach. We understand that Lake Forest proposes to receive bids from Construction Contractors for a design bid style of construction. AECOM will provide information to the Contractors to the extent that is possible given the time constraints. If the City accepts a bid from the Contractors, AECOM will continue as the desig n consultant working under contract to the City; however, we will agree to serve in a design build style capacity in terms of expediting the work by close cooperation with the Contractors during construction. Our pre-bid period work scope will include the following tasks:  AECOM will provide insight to the construction contractors that will be invited by the City to Bid beginning immediately. This will include compiling a preliminary grading plan and cross section for Option 1A and perhaps also Option 3A. We have preliminary grading plan for Option 3A but will need to develop the Option 1A plan which we will work on this weekend.  Attend a prebid meeting with the Contractors on October 2.  Perform a very preliminary Geotechnical stability analysis during the week between October 1 and October 5 to provide very preliminary results to assess the likely viability of the preliminary grading plans and sections to the bidders. There will not be time for a formal report and full modeling program; however, we will issue a brief technical memorandum for Contractor consideration by October 5  Respond to Contractor questions during the bidding period and be available for conference calls with the Contractors and the City during the bidding period.  Respond to questions from the City as they review the bids. The goal is to provide direction to the contractors. The effort will not be thorough as a would be done for a normal bid process. The City understands that this is a non-traditional bid process and the information provided to the Contractors will not be fully developed given the time constraints. Project Team We will staff this effort with the same personnel that supported the preliminary analysis effort. Bill Weaver will be the primary principal engineer with support from Lisa Kostamo for CADD, and Aaron Humphrey for geotechnical engineering. 92 2 | P a g e Contract Terms and Conditions AECOM proposes to complete the scope of services described above on a time-and-expense basis. The rates to be charged will be computed as direct labor costs times a multiplier of 2.8. Our estimated fee and level of effort to complete the Scope of Services will be $9,950. The budget limit will not be exceeded without your prior approval. The fee schedule will be a direct labor multiplier of 2.80. The same Terms and Conditions of Service that apply to the first phase study as provided in our May 18, 2016 contract will apply to this Change Order and are an integral part of this proposal. If acceptable, please return one signed original to the attention of William J. Weaver. Should you have any questions with regard to this proposal, please call Bill at (847) 323-2171 or contact him by email at bill.weaver@aecom.com . We thank you for the opportunity to submit this change order proposal and look forward to continuing to work with you on this important assignment. Sincerely, Responsible for Payment and Accepted by: AECOM Technical Services, Inc. Signature: Name: (please print) William J. Weaver, P.E., D.WRE Title: (please print) Vice President – Senior Project Engineer Firm: Date: Patrick Clifford, P.E. Vice President © AECOM 2018, ALL RIGHTS RESERVED 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127