CITY COUNCIL 2017/08/07 MinutesThe City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, August 7, 2017
City Council Meeting - City Council Chambers, 6:30pm
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:34pm, and
Assistant to the City Manager Mike Strong called the roll of Council members.
Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman
Rummel, Alderman Tack, Alderman Reisenberg, Alderman Moreno and Alderman Buschmann.
Also present were: Robert Kiely Jr., City Manager; Catherine Czerniak, Director of Community Development,
Elizabeth Holleb, Director of Finance; Betsy Gates, City Attorney; Susan Banks, Communications Manager;
Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Kevin Cronin, Deputy Fire Chief;
DeSha Kalmar, Director of Human Resources; Sally Swarthout, Director of Parks & Recreation; Mike Strong,
Assistant to the City Manager; along with other members of City Staff.
There were approximately 25 persons present in the Council Chambers.
CALL TO ORDER AND ROLL CALL 6:34 pm
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. Resolution of Appreciation for Police Department Employee Nada Sydow
Mayor Lansing read a resolution of appreciation for Police Department employee Nada Sydow on her
retirement.
COUNCIL ACTION: Approve the Resolution
Alderman Moreno made a motion to approve the resolution, seconded by Alderman Buschmann. Motion
carried unanimously by voice vote.
COMMENTS BY CITY MANAGER
A. Letter from Rockland Fire Protection District soliciting proposals for Fire and EMS
Services
City Manager Robert Kiely introduced a letter that the City received regarding a request to submit a bid for
providing fire protection services to the District territory. He stated that the purpose of the discussion this
evening was to solicit feedback from City Council on this request. He added that the City would also
recommend developing a task force to develop guidelines for determining the level of service that Lake
Forest could provide to the Rockland Fire Protection District territory. He briefly reviewed potential
guidelines that could be further vetted by this team including, impact on services to Lake Forest residents,
operational structure, adaptability, generation of long term savings, and others. The consensus of the City
Council was to ask staff to meet and confer on the objective and purposes as they have been outlined. The
City Council also determined that a member would be appointed to serve on the task force.
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B. Community Development Update
City Manager Robert Kiely introduced the next topic and reminded City Council that as part of the ongoing
informative discussions regarding City business, he has asked Catherine Czerniak to provide an update on
the Community Development Department.
Catherine Czerniak, Director of Community Development, reviewed a presentation on the Department,
updates on current developments, and a look ahead. She discussed current development projects including
Northwestern Hospital, Kelmscott Park, Market Square, the McKinley Road Redevelopment, Willow Lake
and Lake Forest College. She stated that others are nearing the completion of the review and approval
processes and would be getting underway in the near future. These projects include Oak Knoll Woodlands,
Sunset, Westleigh Farm, The Preserve at Westleigh, Waterway Car Wash
3. COMMENTS BY COUNCIL MEMBERS
PUBLIC WORKS COMMITTEE
1. Award of Bid and Approval of Agreements for the Repair of the South Beach Access Road
Alderman Tack introduced the committee topics and purpose for the agenda items. He introduced Michael
Thomas, Director of Public Works, who presented the items in more detail.
Michael Thomas stated that the first request is to review a bid for a remediation and reconstruction of the
South Beach Access Road. He stated that the Public Works Committee has reviewed the request concerning
this item, including the budget, and construction timeline. He stated that work is planned to commence on
September 5 and be completed by mid-November. He added that staff is also seeking approval for a
landscape restoration plan for the adjoining bluff and open space area west of the roadway.
COUNCIL ACTION: Approval of the action items needed to repair the South Beach Access Road as follows:
1. Award of bid to Lake County Grading in the amount of $956,759; and
2. Acknowledge the exception noted in Section 9.0-K of the City’s Purchasing Directive, and approve
an agreement with AECOM to provide construction engineering services in the amount of
$42,500; and
3. Approval of a 10% contingency ($99,925) to be used for any unforeseen construction and/or
additional inspection issues during the project; and
4. Approval of design services by Mariani Landscaping to provide a Landscape Restoration Plan in
the amount of $11,185.
Alderman Beidler made a motion to approve the action items, seconded by Alderman Morris. The following
voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno, and Buschmann.
The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
2. Approval of a Change Order for Design & Surveying Services for the Ravine Adjacent to the
North Beach Access Road
Mr.Thomas introduced the next item and stated that the flood event that occurred on July 12 caused
significant weathering and erosion to the access road which has led to further deterioration of the integrity
of the road. He stated that, as a result of this impact, a change order is requested to allow for additional
work to incorporate surveying, boring, and design work for new headwalls and spillways that will be
Proceedings of the Monday, August 7, 2017
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necessary to complete the design contract that was previously approved for this project. He stated that
reserve funding from the original budget will be used to offset the cost of the change order that is needed.
COUNCIL ACTION: Approve a change order to AECOM for the design and surveying services of the ravine
adjacent to the North Beach Access Road in the amount of $45,300.
Alderman Moreno made a motion to approve the action items, seconded by Alderman Reisenberg. The
following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno, and
Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Dan Sebald, 560 Ivy Court, offered his opinion to the City Council.
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the July17, 2017 City Council Meeting Minutes
2. Check Register for the period of June 24-July 28, 2017
3. Award of a Twelve (12) Month Contract with Call One for Telecommunication Services
4. Approval of the purchase of computer workstations, laptops, hybrid tablets, and iPads for all
City departments as budgeted in FY2018 Capital Plan
5. Award of Contract for Thermoplastic Lane Marking
6. Consideration of Ordinances Approving Recommendations from the Building Review Board.
(First Reading and if Desired by the City Council, Final Approval)
7. Consideration of Ordinances Approving Recommendations from the Zoning Board of
Appeals. (First Reading, and if Desired by the City Council, Final Approval)
COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately.
The City Council had discussion on item #2, and #6. Hearing no further discussion, Mayor Lansing asked for a
motion to approve the Seven Omnibus items as presented.
Alderman Reisenberg made a motion to approve the seven omnibus items as presented, seconded by
Alderman Newman. The following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Tack,
Reisenberg, Moreno, and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
6. ORDINANCES
1. Approval of an Ordinance amending City Code Chapter 51 and Codifying the Fee Related to
Public Safety Pension Obligations (Waive First Reading and Grant Final Approval)
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Elizabeth Holleb, Director of Finance, introduced the item and provided background on the Ordinance. She
stated that the item relates to the discussion concerning the public safety pension fee. She added that its
intent is to codify the public safety pension fee, and establish an application process for partial payments in
the instance of a delinquency or potential termination of service.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final
approval of an Ordinance amending City Code Chapter 51 and codifying the fee related to public safety
pension obligations.
Mayor Lansing asked if there was anyone from the Council or public who wanted to address the issue.
Seeing none, he asked for a motion.
Alderman Rummel made a motion to waive first reading and grant final approval of the Ordinance,
seconded by Alderman Reisenberg. The following voted “Aye”: Alderman Beidler, Morris, Newman,
Rummel, Tack, Reisenberg, Moreno, and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays,
motion carried.
7. NEW BUSINESS
1. Approval of Contract for Deerpath Golf Course Renovation Project (Drainage and Continuous
Cart Paths)
Sally Swarthout, Director of Parks, Recreation & Forestry, introduced the request and provided some
background and history on the Deerpath Golf Course Renovation Project. She stated that discussions were
initially held during the Capital Improvement Program meetings in the fall 2016 pertaining to the Master
Plan for the golf course. She stated that the major capital improvement requests for consideration include
the continuous cart path and drainage solutions for the course. She introduced Chuck Myers,
Superintendent of Parks, Forestry & Special Facilities, who reviewed the specific requests for Council
consideration.
Chuck Myers reviewed recent impacts of the July storm event and discussed the benefit and impact the
requested improvements may provide the course during future storm events. He stated that the
recommendation is to approve the bid that has been received for the work in the amount of $1,175,000. He
stated that the improvements will help reduce the amount of time that the course will need in order to
recover from future rain events that would otherwise have required the golf course to close. He stated that
this would hopefully provide greater revenue potential for the course in the future and ensure a healthier
turf, enhance user experience, and provide a greater capacity for outings and events. He stated that the
project would begin on September 18, and conclude by the end of the year or early 2018, depending on
weather.
COUNCIL ACTION: If determined to be appropriate by the City Council, City staff requests approval of
recommendation by City staff to accept the bid and award a contract to XGD Systems for course
renovations at the Deerpath Golf Course in the amount of $1,175,000, which includes a 6.8% contingency.
Mayor Lansing asked if there was anyone from the Council or public who wanted to address the issue.
Seeing none, he asked for a motion.
Alderman Reisenberg made a motion to approve the Contract, seconded by Alderman Newman. The
following voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno, and
Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
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8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
Mayor Lansing reported there will be no further business following executive session and asked for a
motion.
1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (11), The City Council will be discussing
threatened Litigation
Alderman Rummel made a motion to adjourn into executive session at 8:55pm pursuant to 5ILCS 120/2 (c),
(11), The City Council will be discussing threatened Litigation, seconded by Alderman Tack. The following
voted “Aye”: Alderman Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno, and Buschmann.
The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
The City Council reconvened into regular session at 10:36 pm
9. ADJOURNMENT
There being no further business. Alderman Rummel made a motion to adjourn, seconded by Alderman
Newman. Motion carried unanimously by voice vote at 10:37p.m.
Respectfully Submitted
Mike Strong
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.