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CITY COUNCIL 2017/03/20 AgendaTHE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, March 20, 2017 at 6:30 pm City Hall Council Chambers Honorable Mayor, Donald Schoenheider Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward George Pandaleon, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward Timothy Newman, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR A. 2017-2018 Board & Commission Appointments ELAWA FARM COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Nicholas Peters APPOINT 3 CROYA NAME OF MEMBER APPOINT/REAPPOINT WARD Megan Engelberg APPOINT 4 A copy of the volunteer profile sheets can be found beginning on page 16. COUNCIL ACTION: Approve the Mayor’s Appointments B. Deer Path Art League, Emerging Artists Awards - Jillian Chapman, Creative Director 2. COMMENTS BY CITY MANAGER A. Update on March 15 Train Derailment 3. COMMENTS BY COUNCIL MEMBERS 1 Monday, March 20, 2017 City Council Agenda PUBLIC WORKS COMMITTEE 1. Consideration of an Ordinance Amending Section 150.384, titled “Sewage and Sewage Disposal” of the City Code (First Reading) PRESENTED BY: Catherine Waldeck, Chairman Public Works Committee and Victor Filippini, City Attorney PURPOSE AND ACTION REQUESTED: The Public Works Committee of the City Council recommends approval of a first reading of an Ordinance amendment to the City Code concerning the requirements and conditions for connecting residential and non-residential properties to City sanitary sewer. Consideration of first reading of the Ordinance is requested based on a recommendation in support of the amendment form the Public Works Committee. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 3/15/17 Reviewed and Approved City Council Workshop 2/13/17 Discussed, no formal action taken Public Works Committee 1/4/17 Reviewed Public Works Committee 12/5/16 Reviewed BACKGROUND/DISCUSSION: Over the past several months, staff and the Public Works Committee have been discussing the City Code as it relates to the requirement for properties with septic systems to connect to the City’s sanitary sewer. Although the vast majority of properties in the City are connected to the public sewer system, there are approximately 85 properties that utilize on-site septic systems for their wastewater treatment and disposal. Currently, the City Code requires residential and non-residential properties to connect to public sanitary sewer when they are located within 500 feet or 1,000 feet of an existing or new sanitary sewer. Additionally, the City Code requires that these private connections be made within six months of the availability of the sewer. The intent of providing access to sanitary sewers and requiring efficient connections is to provide both development benefit and affect the long term public health and welfare of the community. As discussed during a recent City Council workshop held on February 13, 2017, there are additional legal and legislative requirements the City is obligated to follow as it relates to private sewer connections. These requirements are outlined in the Lake County Code and Illinois State Statues. Pursuant to City Council discussion and direction provided at this workshop, an amendment to the City Code has been presented that achieves the following: - Aligns the City Code with the requirements of the Lake County Code requiring connection to public sewer if it is adjacent to the property or within 250 feet of any property line; - Establishes a certification program requiring owners of properties with septic systems to submit documentation to the City, on an annual basis or semi-annual basis if they have an existing connection to a storm sewer, of regular maintenance, proper operation, and confirmation that no health or environmental hazard exists; 2 Monday, March 20, 2017 City Council Agenda - Sets conditions under which interim use of an existing septic system may continue to be used; and - Establishes conditions under which connection to the public sewer system may be “triggered” or required by the City. The intent of the amendment is to update the language based on policy recommendations provided by City Council and to clarify expectations and requirements for connecting to the City’s sanitary sewer. The amendments were reviewed and approved by the Public Works Committee during their meeting on March 15, 2017. Included in your packet beginning on page 20 is a summary of proposed changes, along with a clean and blacklined copy of the proposed Ordinance. COUNCIL ACTION: Approve first reading of an ordinance amending Section 150.384, titled “Sewage and Sewage Disposal” of the City Code 2. Discussion Relating to a Special Service Area Proposed for the Installation of Sanitary Sewer in the Winwood Drive Neighborhood. PRESENTED BY: Victor Filippini, City Attorney STAFF CONTACT: Mike Strong, Assistant to the City Manager (810-3680) PURPOSE AND ACTION REQUESTED: On January 17, 2017, the City Council adopted Resolution 2017-01, which re-opened the public hearing for the proposed Winwood Special Service Area and effectively extending the objection period relating to the proposed SSA. The re-opening of the public hearing allowed for further discussion among the City Council and neighbors to evaluate the parameters and financial impacts of the proposed SSA. The purpose of this discussion is to review various options the City Council may consider relating to the proposed Special Service Area on Winwood Drive. BACKGROUND/DISCUSSION: On November 21, 2016, the City Council adopted Ordinance No. 2016-77, proposing the establishment of a special service area (“SSA”) for the installation of sanitary sewers in the Winwood Drive neighborhood (“SSA Proposing Ordinance”). The SSA Proposing Ordinance defined a procedure for the possible establishment of a special service area with the City to extend public sanitary sewer to this neighborhood. After conducting a formal public hearing, as well as holding a follow-up discussion with neighbors and the Public Works Committee on January 4, 2017, the City Council adopted Resolution 2017-01, which re-opened the public hearing to a date to be determined and extended the objection period, thereby allowing more time for City Council, the Public Works Committee and City staff to meet with residents to address their concerns and determine if suitable alternatives for the project may exist. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments 3 Monday, March 20, 2017 City Council Agenda Public Works Committee 3/15/17 Discussion on Next Steps for Proposed Special Service Area City Council 1/17/17 Resolution Extending the Objection Period Reviewed and Approved Public Works Committee 1/4/17 Discussion of City Code and Possible Amendments City Council 12/5/16 Public Hearing Held City Council 11/21/16 Proposing Ordinance Reviewed & Approved Public Works Committee 11/7/16 Discussion of Potential Financing Strategies for Project; Reviewed & Approved pursuit of single SSA Area City Council 8/1/16 Design Proposal Reviewed & Approved Public Works Committee 6/20/16 Design Proposal Reviewed & Approved Public Works Committee 5/16/16 Discussion of Winwood Drive Overflow Issue Public Works Committee 3/7/16 Discussion of Winwood Drive Funding Mechanisms Public Works Committee 3/4/15 Discussion of Non-Sanitary Sewer Areas DISCUSSION ITEMS: On March 15, 2017, the Public Works Committee discussed and considered various options related to the disposition of the proposed SSA. Pursuant to Resolution 2017-01, the City Council may consider the following options, as next steps:  Option A: Proceed under the authority of Resolution 2017-01, and direct staff to schedule a final public hearing to consider the Proposed Special Service Area No. 41. Under this option, the City Council would have to allow appropriate time for noticing and scheduling of the Public Hearing in accordance with the Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (“SSA Tax Law”). Therefore, the timeline of events would be as follows: ITEM DATE Public Hearing Notice Published/Mailed March 30, 2017 Hold Public Hearing April 17, 2017 End of 60-Day Objection Period June 16, 2017 City Council Consideration – Establishing Ordinance (1st Reading) June 19, 2017 City Council Consideration – Establishing Ordinance (Final Reading) July 17, 2017 While this option extends deliberation, and ultimate consideration by City Council on the Proposed SSA, it would allow for the formal SSA process to be completed, including the requirement of an objection to be filed with the City Clerk. 4 Monday, March 20, 2017 City Council Agenda Note that, if a legally sufficient objection is filed, the City Council will have no authority to consider an establishing ordinance. Additionally, the City could not include any property included in an objecting petition within a similar special service area for at least two years. If no legally sufficient objection is filed, the City would have the right to establish the proposed SSA, but only in accordance with the parameters set forth in the SSA Proposing Ordinance. However, the City Council would have the right not to establish a special service area if it did not desire to proceed based on the parameters set forth in the SSA Proposing Ordinance.  Option B: An alternative approach the City Council may consider taking is consideration of an Ordinance rescinding the Winwood SSA Proposing Ordinance and terminating the continuation of the SSA process. This option would require the following sequence of events: ITEM DATE City Council Consideration – Rescinding Ordinance (1st Reading) April 3, 2017 City Council Consideration – Establishing Ordinance (Final Reading) April 17, 2017 This option would preserve the right for the City Council to pursue in the future the possible establishment of an SSA in the Winwood Drive neighborhood to provide sanitary sewer improvements without the restriction of a two-year mandatory waiting period as defined in the SSA Tax Law. However, it would terminate the SSA process from continuing on at this point, and would not require any follow up action, including scheduling of public hearing, or requirement to submit any formal objection by property owners and electors within the proposed SSA area. COUNCIL ACTION: Discussion Only 3. Approval of a Design and Monitoring Agreement for Forest Park Bluff PRESENTED BY: Catherine Waldeck, Chairman Public Works Committee STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540) PURPOSE AND ACTION REQUESTED: The Public Works Committee is recommending City Council approve an agreement with AECOM to provide design and specification documents for the repair of the south beach access road (SBAR hereafter), the ravine adjacent to the north beach access road (NBAR hereafter), and to monitor the steep slope movement in the area near the wooden boardwalk down the beach. As has been previously noted, AECOM is one of the top international engineering firms specializing in geotechnical analysis. Beginning on page 33 of the agenda is a summary of each of the Forest Park Bluff Stability Workgroup’s meetings, AECOM’s project summary report, AECOM’s proposals for design and monitoring the various areas along the bluff, and schematics showing the recommended option. 5 Monday, March 20, 2017 City Council Agenda PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 3/15/2017 Reviewed & Approved Design and Monitoring Recommendations Bluff Stability Analysis Workgroup 3/13/2017 2/6/2017 12/19/2016 Reviewed Various Repair Options; Provided Final Design, Construction & Monitoring Recommendations to the Public Works Committee City Council 12/5/2016 Approved an Agreement to Provide an Update to the 2009 Forest Park Bluff Stability Evaluation Public Works Committee 12/5/2016 Reviewed Proposals from Additional Engineering Firms City Council 11/21/2016 Directed Staff to Obtain a Proposal from an Additional Engineering Firm Finance Committee 11/14/2016 Reviewed the Remaining Bluff Area to be Analyzed City Council 7/18/2016 Approval of an Agreement to Analyze the Bluff Adjacent to South Beach Access Road Public Works Committee 6/20/2016 Reviewed South Beach Access Road Bluff Movement BACKGROUND/DISCUSSION: In mid-May, 2016 staff noticed that the bluff on the east side of the SBAR had begun to move and separate from the curb and roadway. In July, 2016, City Council approved an agreement with AECOM to further analyze the area from the lower end of the SBAR, north to Forest Park’s drive entrance (approximately at Spring Lane). AECOM completed all topographical and cross sectional surveys of the area and provided the City with its recommendation and cost estimates to repair specific points along the bluff. The issue was further reviewed at the November 14, 2016 capital budget meeting. At the December 5, 2016 City Council meeting, an agreement with AECOM was approved to provide an update of the 2009 analysis for the remaining portion of the Forest Park bluff that was not evaluated this past summer (Spring Lane to the NBAR). While this area is unrelated to the shallow slope failure on the SBAR, the intent was to provide a comprehensive analysis and the condition of the entire Forest Park bluff system prior to making decisions regarding repairs or future monitoring. To oversee the update and analysis being performed by AECOM, a workgroup was established consisting of two Aldermen and various residents with related knowledge and interest in bluff and ravine repairs. The workgroup met from December to March and reviewed areas of the bluff’s slope movement, various repair options, and recommended next steps to the Public Works Committee. The Public Works Committee met on March 15, 2017 and concurred with the workgroup’s recommendations for design and monitoring. REPAIR AND MONITORING OPTIONS: AECOM provided two options to repair the SBAR. Option 1 included installation of a soldier pile wall costing approximately $1.4-$1.6 million dollars. Option 2 included lowering the road by approximately five to eight feet, removing the fill, and flattening the steep slopes below the road. The probable cost for this option is approximately $930,000-$990,000. Not only is this option less expensive, but it is superior in 6 Monday, March 20, 2017 City Council Agenda terms of the degree of slope stabilization that can be accomplished and reduces future slope maintenance. The ravine adjacent to the NBAR is approximately 400 feet long and has experienced significant degradation of its bottom and side slopes. This degradation could eventually affect the access road itself. Restoration work on this ravine would include repair to drainage pipes, culverts, drops structures, and would flatten some slopes by reconstructing portions of the ravine. The probable cost to repair this ravine is approximately $200,000-$400,000. Finally, the central bluff area from the SBAR to Spring Lane contains very steep slopes. The analysis of this area concluded that a good portion of it is considered marginally stable. The slopes can stand at steep angles but tend to creep over time. With the walkway down to the beach being in this area, it is recommended that a monitoring program be put in place and data collected over the next three years. The instruments used to monitor these slopes will provide minor slope movement and stress data and will identify any areas where intervention may be required. BUDGET/FISCAL IMPACT: For FY 2018, $1,446,282 is budgeted for the design, monitoring, and repair of Forest Park’s bluffs and ravines. To minimize the impact on boaters using the boat launch area, repairs to the SBAR are scheduled to begin in mid-September and be completed by Thanksgiving. Repair costs to the NBAR are not included in the estimate at this time, as further field work and permitting through federal agencies is required. Staff intends on budgeting the proposed NBAR ravine repair in the FY 2019 capital improvement budget. The proposed cost breakdown of both design and construction costs are as follows: Item Proposed / Estimated Amount SBAR Design* $ 109,500 NBAR Design* $ 49,900 Walkway Ramp Area Monitoring* (3yr) $ 60,000 SBAR Construction $ 990,000 SBAR Construction Contingency (10%) $ 99,000 Construction Engineering (5%) $ 49,500 Total $1,357,900 Budget $1,446,282 Estimated Amount Under Budget $ 88,382 *AECOM services being requested for approval Both the Forest Park Bluff Stability Workgroup and the Public Works Committee strongly believe that with their extensive background, knowledge, data, and modeling of the entire Forest Park Bluff system, AECOM be recommended to complete the necessary designs and monitoring of the walkway ramp area. Therefore per section 9.0-K (existing relationships) of the City’s purchasing directive, the Public Works Committee is recommending waiving the formal request for proposals and evaluation process and enter into an agreement with AECOM for the above noted services. With the design of the SBAR taking upwards of three months and in order to have a design completed in case of a catastrophic failure of SBAR’s bluff, the Public Works Committee is recommending approval this evening so that design can begin immediately. 7 Monday, March 20, 2017 City Council Agenda It is estimated that $40,000 of the $109,500 SBAR design expense will be spent during the remaining six weeks of FY 2017. Therefore the $40,000 will be funded by advancing amounts to be budgeted in the FY2018 annual budget. Below is a summary of analysis budget: FY2017/2018 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Capital Improvements Fund (Advance of FY18 Budget Allocation) $0 $40,000 N FY18 Capital Improvement Fund $1,446,282 $179,400 Y If necessary, a FY2017 supplemental appropriation will be submitted for City Council approval at the end of the year. COUNCIL ACTION: Acknowledge the exception noted in Section 9.0-K of the City’s Purchasing Directive, and approve an agreement with AECOM to provide design documents and monitoring services for the Forest Park Bluff in the amount of $219,400. 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the March 6, 2017 City Council Meeting Minutes A copy of the minutes can be found on page 61. COUNCIL ACTION: Approval of the Minutes 2. Approval of a First Amendment to the Water Tower and Ground Lease Agreement between The City of Lake Forest and AT&T Wireless Services STAFF CONTACT: Mike Strong, Assistant to the City Manager (810-3680) PURPOSE AND ACTION REQUESTED: The Property & Public Lands Committee recommends approval of a First Amendment to an existing Water Tower and Ground Lease Agreement between the City and AT&T Wireless Services for lease of a portion of the premises located at 1381 W. Kennedy Road, in Lake Forest. BACKGROUND/DISCUSSION: In 2000, the City entered into a 20-year agreement with AT&T Wireless Services to lease space on the water tower located at 1381 W. Kennedy Road. The Tenant has leased space atop the roof of the water tower sufficient to accommodate cellular antennas, at approximately the 175 foot level, with ground space of the water tank of 8 Monday, March 20, 2017 City Council Agenda approximately 750 square feet to support these services. The Tenant is not requesting any additional space or modifications to their existing footprint on the site. The proposed amendments generally represent a continuation of the terms of the existing lease for a period of up to 15 additional years. The only significant changes worth noting in the amendments are a reduction in the annual base rental increase, which has been reduced from 5% to 3.5%, and a one-time $4,000 renewal payment that would be payable to the City. A full copy of the First Amendment can be found on page 65 of this packet. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Property & Public Lands Committee 08/29/16 Final review and Approval Granted Property & Public Lands Committee 06/29/16 First Amendment Introduced COUNCIL ACTION: Authorizing the City Manager and City Clerk to execute a First Amendment to the Water Tower and Ground Lease Agreement between the City of Lake Forest and AT&T Wireless Services. 3. Authorization to Issue Reimbursement for City Work Costs Related to Clean-up of the City’s Former Municipal Services Site. Staff Contact: Catherine J. Czerniak, Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: City Council action is requested to authorize the City Manager to reimburse Focus Development for costs incurred in the performance of Unforeseen City Work at the former Municipal Services site. This is the second in a series of reimbursements anticipated as site work continues. BACKGROUND/DISCUSSION: In February, 2015, the City Council directed that the environmental cleanup of the former Municipal Services site get underway. The cleanup work included testing and investigation, demolition of all of the above ground structures, removal of all known underground slabs, foundations and tanks, hauling and proper disposal of impacted soils, removal of utilities and preparation and filing of the necessary reports in order to obtain a letter of No Further Remediation. A No Further Remediation Letter was received by the City in September, 2016. Consistent with the terms of the sale of the City’s former Municipal Service Site, and as detailed in the Redevelopment Agreement, the City is required to reimburse Focus Development for costs related to Unforeseen City Work. In February of this year, the City Council authorized reimbursement to Focus Development for Deferred City Work which included the removal of monitoring wells and portions of water and sewer lines left on the site after the completion of the City’s clean-up work because removal could be handled more efficiently as part of the developer’s site preparation work. The reimbursement also covered 9 Monday, March 20, 2017 City Council Agenda the first phase of costs related to Unforeseen City Work including the removal of four underground storage tanks, slabs and foundations discovered by Focus Development during excavation for the new buildings and underground garages. The current request for reimbursement includes additional costs related to the underground structures noted above and includes costs incurred to date related to removal of a fifth underground storage tank and soil remediation related to that tank as well as reimbursement for the cost of removal of additional slabs that were uncovered. The work completed, the contractors who performed the work, and the associated costs are summarized below. Unforeseen City Work Contractors Cost of Work Additional costs associated with the removal of first four underground storage tanks. Apex Companies Grace Analytical Labs $ 4,708.75 $ 170.00 Removal of fifth underground storage tank and associated contaminated soil and water. Removal of unforeseen foundations and slabs near fifth storage tank. Removal of foundations and slabs encountered during the extension of a new sanitary sewer. Apex Companies RW Collins Co. Grace Analytical Labs John Keno and Co. Berger Excavating Contractors, Inc. $ 4,390.00 $79,270.13 $ 1,785.00 $ 9,912.00 $ 2000.00 The above direct contractors’ costs were reviewed by the City’s consultant, JHA, and found to be reasonable based on the scope of work. Review of requests for reimbursement for additional City Work is underway and once the review and verification is completed, additional requests for reimbursement will be presented to the City Council for consideration. The amount authorized by the City Council and paid to date for unforeseen City work costs totals $41,806. The anticipated total cost of unforeseen City work is $250,000. BUDGET/FISCAL IMPACT: The cost of the site cleanup is reimbursable through funds generated by the TIF District. Authorization to issue reimbursement as detailed below is requested. FY2017 Funding Source Amount Budgeted Reimbursement to Focus Development Authorized Budgeted Y/N Laurel and Western TIF Fund #322-2501-499-77-05 $1,548,469 $102,235.88 Yes COUNCIL ACTION: Authorize the City Manager to issue reimbursement to Focus Development for direct costs related to Unforeseen City Work completed in the amount of $102,235.88 consistent with the Redevelopment Agreement. 10 Monday, March 20, 2017 City Council Agenda 4. Consideration and Approval of a Resolution as part of a Grant Request for Greenest Region Compact 2, Relating to the Replacement of Outdated Equipment STAFF CONTACT: Kevin Cronin, Deputy Fire Chief (810-3865) BACKGROUND/DISCUSSION: On behalf of the City, The Fire Department has applied for a grant from Com Ed and the Metropolitan Mayors Caucus. While there are many parts to the grant, the Mayors Caucus has requested that participants include the “Greenest Region Compact 2” Resolution included on page 78. The grant will aid in replacing an outdated thermal imaging camera and add one additional thermal imaging camera to the City’s current fleet. By approving the Resolution, the City will also receive additional points toward the grant. This resolution has been reviewed by Staff and is consistent with the City’s sustainability plan. BUDGET/FISCAL IMPACT: This type of grant is a 50/50 matching grant. The grant request was for $6,000.00 and the matching funds would come from the Fire Departments budget. Below is an estimated summary of Project budget: Estimated Project Cost ComEd Assistance Grant 50% Local Share 50% Budgeted? Y/N 12,000.00 $ 6,000.00 $ 6,000.00 Y COUNCIL ACTION: Request City Council to read and sign Greenest Region Compact 2 Resolution. 5. Consideration of an Ordinance Amending Section 77, schedule III of the City Code Related to the Traffic as Recommended by the Traffic Safety Coordinating Committee (TSCC). STAFF CONCTACT: Robert Copeland, Deputy Chief of Police, 847-810-3809 PURPOSE AND ACTION: The Traffic Safety Coordinating Committee recommends the addition of two stop signs on Edgewood Road in the following locations: (1) The intersection of Edgewood Road and Spruce Lane, affecting north/ south Edgewood Road traffic. (2) The intersection of Edgewood Road and Noble Avenue, affecting north/south Edgewood Road traffic. The TSCC believes that the addition of stop signs at these two intersections will cause a reduction in speeds traveled on Edgewood, while making the neighborhood safer and not impeding the movement of residents in the area. A copy of the amended ordinance along with a map showing locations can be found beginning on page 79. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Traffic Safety Coordinating Committee 1/23/2017 Recommended Amending the Ordinance to include the additional Stop Signs in the current schedule 11 Monday, March 20, 2017 City Council Agenda Traffic Safety Coordinating Committee 9/6/2016 Reviewed Complaints Traffic Safety Coordinating Committee 12/13/2015 Reviewed Complaints BACKGROUND/DISCUSSION: The Police Department routinely receives numerous traffic complaints from residents about speeding cars both north and south bound on Edgewood. Those complaints are then passed forward to the TSCC. This issue becomes problematic during the school year with the high volume of cars using Edgewood Road as entry and exit route for Lake Forest High School and Sheridan School. This area is also heavily traveled by students walking to and from the both schools. BUDGET/FISCAL IMPACT: None COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of an Ordinance Amending Section 77, Schedule III of the City Code Related to the Traffic as Recommended by the Traffic Safety Coordinating Committee (TSCC). 6. Consideration of an Ordinance Approving the Vacation of Unused Right-of-Way, a Portion of Tiverton Road. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) On an ongoing basis, City staff, with input and direction from the Property and Public Lands Committee, reviews City owned parcels and unused rights-of-way to determine whether there is an ongoing public need for these remnant parcels. In cases where it is determined that the remnant parcel is no longer needed, vacation is recommended to eliminate long term maintenance obligations for the City and to benefit adjacent private properties. The Tiverton Road right-of-way is not improved with a street and given its location at the west edge of the South Campus of the Northwestern Lake Forest Hospital, will not be needed in the future for access. More than ten years ago, the eastern half of Tiverton Road was vacated to the hospital. Today, this 33-foot strip is a wooded area, with generally low quality vegetation, and serves as a buffer between the residential neighborhood to the west and the hospital. The Ordinance now before the Council is the first in a series of vacations that will be processed to “clean-up” the remaining portions of Tiverton Road. The right-of-way strip, 33 feet wide by approximately 160 feet in length, will be vacated to the adjoining single family residential property. The City will no longer be responsible for maintenance of the property. The adjacent property owner is interested to see the vacation proceed and intends to enhance the buffer adjacent to the hospital campus. The City will retain a utility easement through the vacated area. The Ordinance approving the vacation is included in the Council packet beginning on page 82. A map illustrating the strip of land proposed for vacation is also included. 12 Monday, March 20, 2017 City Council Agenda COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance approving the vacation of a portion of Tiverton Road. 7. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) The following recommendations from the Building Review Board are presented to the City Council for consideration as part of the Omnibus Agenda. 350 W. Everett Road - The Building Review Board recommended approval of a replacement residence and attached garage. The prior house on this property was demolished based on approval granted several years ago. Public testimony included comments from the Lake Forest Preservation Foundation recommending simplification of the front elevation and comments from a neighbor stating overall support for the project and asking that the drainage plan be carefully reviewed. The Board directed that consideration be given to some simplification of the architectural elements on the front elevation and confirmed that the City Engineer will review the drainage plan prior to the issuance of a building permit. (Board vote: 4-0, approved) 135 E. Westminster - The Building Review Board recommended approval of demolition of the existing residence and detached garage and approval of a replacement residence and detached garage. The Lake Forest Preservation Foundation commended the petitioner for working with a difficult site to upgrade the property. (Board vote: 4-0, approved) 1400-1440 Skokie Highway - The Building Review Board recommended approval of replacement signage for a business under new ownership. A letter in support of the petition was submitted by the Lake Forest Preservation Foundation. (Board vote: 4-0, approved) 1044 N. Western Avenue - The Building Review Board recommended approval of a lighted sign for a new tenant. No public testimony was presented on this matter. (Board vote: 7-0, approved) The Ordinances approving the petitions as recommended by the Building Review Board, with key exhibits attached, are included in the Council packet beginning on page 88. The Ordinances, complete with all exhibits, are available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances approving the petitions in accordance with the Building Review Board’s recommendations. 8. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) 13 Monday, March 20, 2017 City Council Agenda The following recommendation from the Historic Preservation Commission is presented to the City Council for consideration as part of the Omnibus Agenda. 1115 E. Illinois Road - The Historic Preservation Commission recommended approval of a side and rear addition to a historically significant house to allow the long time owners to “age in place”. Approval of a building scale variance is also recommended to accommodate the addition. A letter in support of the project was submitted by the Lake Forest Preservation Foundation. Two neighboring property owners expressed support for the project and asked that attention be given to providing additional landscape screening on the property and that efforts be made to not exacerbate and if possible, improve upon, the existing drainage situation. The petitioner agreed to work with the neighbors on both issues. (Commission vote: 6 - 0, approved) The ordinance approving the petition with conditions of approval as recommended by the Historic Preservation Commission, with key exhibits attached, is included in the Council’s packet beginning on page 120. The Ordinance with complete exhibits is available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance approving the petition in accordance with the Historic Preservation Commission’s recommendation. 9. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) The following recommendations from the Zoning Board of Appeals are presented to the City Council for consideration as part of the Omnibus Agenda. 135 E. Westminster – The Zoning Board of Appeals recommended approval of variances from lot in depth setbacks to allow a replacement house and detached garage to be constructed following the demolition of the existing house and garage. The replacement house and garage will be located in generally the same footprint as the existing house and garage. The property is part of a cluster of structures constructed in the 1920’s and later subdivided. One letter was received from a neighbor stating overall support for the project and asking that a plan for parking during construction and materials staging be developed to avoid congestion in the neighborhood. The Board directed staff to work with the petitioner to minimize congestion on the site during construction. (Board vote: 6 - 0, approved) 555 Cherokee Road – The Zoning Board of Appeals recommended approval of a variance from the front yard setback to allow expansion of a driveway in excess of the width permitted by the Code to accommodate parking and facilitate movements into and out of the garage. A letter of support was received from a neighboring property owner. (Board vote: 6 - 0, approved) The Ordinances approving the petitions as recommended by the Zoning Board of Appeals, with key exhibits attached, are included in the Council packet beginning on page 131. The Ordinances, complete with all exhibits, are available for review in the Community Development Department. 14 Monday, March 20, 2017 City Council Agenda COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances approving the petitions in accordance with the Zoning Board of Appeals’ recommendations. COUNCIL ACTION: Approval of the nine (9) Omnibus items as presented 6. ORDINANCES 7. ORDINANCES AFFECTING CODE AMENDMENTS 10. NEW BUSINESS 11. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 1. EXECUTIVE SESSION - pursuant to 5ILCS 120/2, (21), The City Council will be discussing, annual review of the minutes mandated by Section 2.06 of the Open Meetings Act and 5ILCS 120/2 (c), (5), The City Council will be discussing the consideration of Land Acquisition. Adjourn into Executive Session 11. ADJOURNMENT Office of the City Manager March 15, 2017 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 15 2/9/2017 Volunteer List | Lake Forest Caucus | Nicholas Peters 1/2 Volunteer List Print Back Contact Info First Name:Nicholas Last Name:Peters E-mail:nicholas.a.peters73@gmail.com Title:Managing Director and Chief Financial Officer Organization: Address:1079 Jensen Drive Address Line 2: City:Lake Forest State:Illinois Zip:60045 Mobile Phone:(847) 651-2252 Home Phone:(847) 651-2252 Notes: Resident Data/Stats Ward:Ward 3 Precinct: US Citizen:Yes Registered Voter:Yes Lake Forest Resident since(YYYY):2003 Busine ss Name: Type of Business: Busine ss Phone:(847) 295-4239 Position: Date of Birth (Optional): Education: University of Dayton (Undergradulate ; Business ; Accounting Major) Certfied Public Accountant (Active) American Institute of Certified Public Accountants Standford University Directors College (Course work for public company directors) Spouse's Name:Julie Peters Children's Birth Years:2007 and 2010 Interest in Community Positions Audit Committee:Consider Me For this Position In the Future Board of Fire & Police Commissioners:No Interes t A t This Time Elawa Farm Commission:I Am Currently Applying For This Position Fireman's Pension Fund - Board of Trustees:Consider Me For this Position In the Future Police Pension Fund - Board of Trustees:Consider Me For this Position In the Future Other Positions: Other Considerations Please list an y regular commitments or travel that would interfere with your attendance at scheduled meetings: I am on several corporate boards where the schedule is already set for 2017; this would not be an issue post- 2017 Please list an y current or previous community service activites, interests, directorships, etc. -- public or private. For each activity please indicate years served and position s held: Board of Directors CPI Card Group (NASDAQ - PMTS); 2006 current; Chairman of the Audit Committee (2010 2016); Nomination and Governace Committee (2015 Current) Board of Directors Questco (2016 Current); Chairman of the Board of Directors ; Chairman of the Audit Committee Board of Directors Certified Recycling (2015 - Current); Chairman of the Board of Directors Board of Directors BFG Supply Company (2010 - Current); Chairman of the Board of Directors ; Chairman of the Audit Committee Board of Directors MedTorque, Inc.; Audit Committee Previously Board Appointments : Keyes Packaging Group (2005 2011) and Comweb Group (2006 2008) Parallel49 Equity Investment Committee Please list other activities, specialized skills, knowledge, or professional experience that would contribute to your effectiveness in the position(s) for which you are applying or expressing possible future interest: BFG Supply (see above) is the larges t Midwest distributor of supplies to greenhouses and nurseries. I am also a new resident to Middlefork Farms and my son is very involved in the programs at Elawa and Wildlife Discovery Center. Parallel49 Equity is a private equity firm that manages $1 billion of capital for institutional investors. We have acquired and built over 70 companies during our 20 year history. I would seek to bring this background to contribute to the growth and development of Elawa. 16 2/9/2017 Volunteer List | Lake Forest Caucus | Nicholas Peters 2/2 Reference s (Optional): Please state briefly why you are volunteering to serve The City of Lake Forest: To suppor t the continued growth and development of Elawa Farm Please list an y interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you become a candidate or appointee.: Elawa is not a customer of BFG Supply (see above), but could be in the future. Back 17 Volunteer List Print Back Contact Info •First Name:Megan •Last Name:Engelberg •E-mail:megan.engelberg@yahoo.com •Title:stay at home mom and exercise coach •Organization: •Address:1239 N. Cascade Ct. •Address Line 2: •City:Lake Froest •State:IL •Zip:60045 •Mobile Phone:(773) 510-1015 •Home Phone:(847) 234-3844 •Notes: Resident Data/Stats •Ward:Ward 4 •Precinct: •US Citizen:Yes •Registered Voter:Yes •Lake Forest Resident since(YYYY):1985 •Business Name: •Type of Business: •Business Phone: •Position: •Date of Birth (Optional): •Education: I have BA in Journalism with an emphasis in Advertising and a minor in Spanish and Psychology from Indiana University •Spouse's Name:Brent •Children's Birth Years:2009, and twins 2007 Interest in Community Positions •Committee Representing Our Young Adults (CROYA):I Am Currently Applying For This Position 18 •Other Positions: Other Considerations •Please list any regular commitments or travel that would interfere with your attendance at scheduled meetings: • Please list any current or previous community service activites, interests, directorships, etc. -- public or private. For each activity please indicate years served and positions held: Gorton Drop In Children's Parents Board 2008-2011 St. Mary Guild Circle leader 2009-2012 St. Mary Guild Executive Board- Vice President of Membership 2010-2012 St. Mary Church Prelude co-chair 2015 Member of the School of St. Mary Parents Association 2010-2012 Fundraising committee for the St. Mary Gala 2014 Member of the Everett APT 2012-2016 Board of Education Liaison for District 67 Everett School 2012-2014 Room Parent Everett School 2014-2016 Member of the Sheridan APT 2016-current Room Parent Sheridan School 2016-current Fundraising committee for the Spirit of 67 luncheon 2013 Spirit Board Member 2015-current Home tour Co-chair for the Spirit of 67 2015-current Member of the Women's Health Advisory Counsel Lake Forest Hospital 2012-2016 Member of the Lake County Catholic Charities Board 2014-current Co-chair of the Catholic Charities Kick off party 2014/2016 • Please list other activities, specialized skills, knowledge, or professional experience that would contribute to your effectiveness in the position(s) for which you are applying or expressing possible future interest: •References (Optional): •Please state briefly why you are volunteering to serve The City of Lake Forest: The city of Lake Forest and the people with in the community have been the back drop and the instrumental parts of some of my absolute best memories. I grew up in Lake Forest, was married at the Deerpath Inn and am now raising a family of my own with in this city. I love Lake Forest and the community that makes up this great town. I feel that being involved and staying informed is the best way to give back to something that you care about and support. I would be thrilled to be involved with the youth of the town and CROYA. • Please list any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you become a candidate or appointee.: Back 19 20 21 22 23 24 25 26 27 28 29 30 31 32 The City of Lake Forest Bluff Stability Analysis Workgroup Workgroup Members • Cathy Waldeck, First Ward Alderman, Chairman of the Public Works Committee • Prue Beidler, First Ward Alderman • Michael Thomas, Director of Public Works • Bob Ells, Superintendent of Engineering • Sally Swarthout, Director of Parks & Recreation • Chuck Myers, Superintendent of Parks & Forestry • Mike Bleck, Vice President of Bleck Engineering • Tom Swarthout, Fourth Ward North Shore Water Reclamation District Trustee • John Vignocchi, President and CEO of John Keno and Company Construction Services • Roger Deromedi, City of Lake Forest Resident • John Sentell, President and CEO of Lake Forest Open Lands • Bill Weaver, Professional Engineer and Vice President of AECOM Engineering Workgroup Meeting Summaries First Meeting (December 19, 2016, City Hall) Public Works Director Michael Thomas reviewed the history of the work completed at the South Beach Access Road, the Forest Park Bluff Slope area, and the Forest Park Ravine (Spring Lane to N Beach Access Road). He explained the purpose of the Workgroup is to provide the Public Works Committee with one comprehensive recommendation for the bluff areas along the entire Forest Park property. Professional Engineer and Vice President of AECOM, Bill Weaver, reviewed AECOM findings for the three main project areas as well as some initial recommendations. The Workgroup agreed that all the areas should be evaluated and / or monitored. The Workgroup also recommended that AECOM should consider lowering the South Beach Access Road as a potential design option. The Workgroup requested that AECOM present potential design options and cost estimates for the South Beach Access Road, the Forest Park Bluff Slope, and the Forest Park Ravine at the next Workgroup meeting. Second Meeting (February 6, 2017, MS) Professional Engineer and Vice President of AECOM, Bill Weaver, presented design options for the South Beach Access Road, the Forest Park Bluff Slope area, and the Forest Park Ravine. He explained that the Workgroup’s recommendation of lowering the South Beach Access Road would be the most effective option in terms of cost (estimated $100,000+ less expensive than the original wall work option) and improving the road. The Workgroup was in agreement and in favor of AECOM’s design option of lowering South Beach Access Road. In regards to the Forest Park Bluff area, Bill Weaver presented a three year monitoring program to monitor slope movements. This program would allow the City to identify potential problem areas. The Workgroup was in agreement that a monitoring program for the area was necessary. Finally, Bill Weaver presented the Forest Park north drive ravine design option. It was explained that the slope on the North Beach Access Road was reasonably stable at this point in time, however, the ravine is in a state of progressive failure and has been for some time. The Workgroup was in agreement and in favor of AECOM’s design option for the Forest Park Ravine. Hearing the 33 Workgroups recommendations, AECOM was tasked with drafting proposals for engineering services for the South Beach Access Road Bluff Restoration Design, the Forest Park Bluff Steep Slope Monitoring Program, and the Forest Park North Ravine Restoration. Final Meeting (March 13, 2017, MS) Professional Engineer and Vice President of AECOM, Bill Weaver, presented and reviewed the proposals for engineering services for the South Beach Access Road Bluff Restoration Design, the Forest Park Bluff Steep Slope Monitoring Program, and the Forest Park North Ravine Restoration. The Workgroup discussed each of the proposals. The Workgroup was in agreement that the City should enter into an agreement with AECOM for the South Beach Access Road Bluff Restoration design based of off AECOM’s March 10, 2017 proposal. The Workgroup believed that since time is of the essence for this project, that the City should forgo the request for the RFP process and enter into an agreement with AECOM. The Workgroup felt AECOM was the best firm to complete the engineering design for this project because of their expertise for these types of project, the data and models that they have already acquired and completed, and their extensive knowledge with Forest Park’s bluff system. There was also consensus amongst the Workgroup that AECOM should be awarded the contracts for engineering services for the Forest Park Bluff Steep Slope Monitoring Program and the Forest Park North Ravine Restoration. At the end of the meeting, Tom Swarthout motioned to approve the Bluff Stability Analysis Workgroup’s recommendation of selecting AECOM for engineering services for the South Beach Access Road Bluff Restoration Design, the Forest Park Bluff Steep Slope Monitoring Program, and the Forest Park North Ravine Restoration. Mike Bleck seconded the motion, which carried unanimously. 34 AECOM 303 East Wacker Drive Chicago, IL 60601 www.aecom.com March 1, 2017 Mr. Mike Thomas City of Lake Forest 800 N. Field Drive Lake Forest, Illinois 60045 RE: Forest Park Bluff and Ravine Restoration Feasibility Study Lake Forest, IL --- Project Summary Dear Mike: AECOM has completed condition evaluations for bluff and ravine slopes at Forest Park. We were tasked with developing a master plan for restoring the bluffs and ravine to good condition. The study goal is to provide the City of Lake Forest with an assessment of conditions and restoration needs for all bluffs and steep slopes within the Forest Park limits. This feasibility study included examination of the existing bluff conditions for the entire lakefront within Forest Park, and for the ravine located on the north side of the North Beach Access Road. We developed planning level schematic restoration concepts and monitoring recommendations to address issues that have been identified during this study. The analysis included characterization of slope problems within the park, prioritization of slope restoration areas and recommended approaches for implementation. Preliminary opinions of probable construction cost for recommended solutions are provided such that the City can develop an implementation plan. The following figure illustrates the location of the areas studied: 35 Study Findings 1. South Beach Access Road The south beach access road experienced slope failures at the north end of this road segment during 2009. This problem area was restored during 2011. During 2016, areas south of the original repair area experienced slope failures. While it is impossible to know when a given area of the slope will fail in the future, those areas with slopes with steepness ratios of approximately 2:1 or steeper have potential to move or fail. The current AECOM study evaluated all of the bluffs located within the currently active failure zone and other bluff areas located south of the failure area. Study findings indicate that the bluffs are steep and unstable in many areas along this road. The top portions of the bluff are particularly prone to failure due to the presence of steep slope fills under the road at the top. If the current failure area is repaired, this will not address other areas that could fail in the future. The steepness and characteristics of these slopes imply that the slopes will continue to move and creep in the future. Additional localized failures can be expected in the future. The figure at right illustrates the condition evaluation results. Those areas shown with red and orange are steep slope areas that are most prone to movements and failure. The City decided to consider a comprehensive slope restoration solution to reduce the potential for future slope problems. AECOM developed two options to address the slope issues: • Option 1 – construct a soldier pile and lagging wall for the areas of existing and future potential damage. This option would include the construction of an 8 foot high soldier pile and lagging wall to buttress the upper slope, and flatten the slope below the wall. A preliminary opinion of probable cost for this option is approximately $1.4 to $1.6 million. • Option 2 – This option includes a lowering of the road by approximately 5 vertical feet on average. The lower road allows for a flattenting of the steep slopes below the road. This 2016 Slope Failure Zone Soldier Pile & Lagging Wall Proposed 8’ Wall Slope Excavation to Stabilize Slope Exist. Grade 36 option would include some wall construction at the very north end of the road to provide a transition from the portion of the road restored during 2011, to the portion that would be restored as part of this project. This option creates flatter slopes for a greater portion of the area when compared to option 1. Maintenance will be reduced. This option will require the removal of approximately 12 trees on the west side of the road and 67 on the east side (>6”dbh). Lake Forest staff have indicated that these trees are not expected to be comprised of significant species. Following is a cross section of the road lowering. A low profile wall will be required at the north end only to provide a transition to the existing slope area. A preliminary opinion of probable cost for this option is approximately $930,000 to $990,000. This cost has been reviewed by John Keno & Company, Inc. and they have indicated that the cost assessment is in line with or potentially higher than what a bid to construct the project would likely be. The cost estimates are preliminary based on the amount of information available from the feasibility study. The approximate limits of Option 2 road grading are shown in green on the following illustration: Option 2 is a superior option in terms of the degree of slope stabilization that can be accomplished, cost and the reduction in future slope maintenance. 5’ Wall (North End Only) 2.5:1 Slope Proposed Road Grade Existing Grade South Access Road Lower Access Road 5 feet Construct Flatter Slopes 37 2. Central Bluff from Parking Lot to Spring Lane This reach of bluff contains a large wooden boardwalk that allows pedestrians to traverse from the top to the bottom of slope. Following is a picture of the slope and boardwalk and a topography map. AECOM evaluated the condition of the bluff in this reach. The slopes are steep. As illustrated by the below slope plan view, the red and orange areas of the slope exist at slope ratios that will tend to move and creep due to slope steepness. Slope stability analysis completed by AECOM indicates that many of the areas are marginally stable. This can result in slope movements. The geology is comprised of glacial till with clay and sand seams. These slopes can stand at steep angles but tend to creep over time. When landslides occur, they tend to be on the order of 2’ to 10’ deep movements of the slope surface. Deep seated failures with larger depth geometries are more unusual. It is typical that any slope steeper than a slope ratio of 2 horizontal to 1 vertical will exhibit some movement or creep over time. The areas circled in blue in the above figure are areas with the greatest susceptibility to movements. Boardwalk 38 Slope movements that have occurred in the recent past have caused damage to the boardwalk. It is important to maintain the boardwalk in good condition because a significant reconstruction of the boardwalk would be expensive, and would require a new boardwalk meeting more stringent regulatory requirements. The areas of the above map that are redder in color would be the most logical locations for problems to occur. Our slope observations do not indicate any obvious areas of current concern that would require immediate intervention. However, it is not possible to predict when and where a slope movement will occur. While we do not anticipate slope restoration construction is needed at this time – we suggest that a monitoring program should be undertaken for the next three years. This program is designed to observe minor slope movements and stress in an effort to identify areas where future intervention may be required. Following is a summary of the recommended monitoring program: • Boardwalk movement monitoring – Install monitoring points on the boardwalk at 50’ intervals. Survey these monitoring points upon initial installation and then yearly for three years. This effort is targeted to identify which areas of the boardwalk are moving. Slope movements or creep are expected to show up in the change in the monitoring point positions. These movements should help identify areas of structural stresses at the boardwalk. [Budget $12,000 monitoring installation and mobilization plus $10,000 per year for 3 years]. • Install and monitor slope inclinometers – Install 4 deep slope inclinometers in the table land above the slope down to 100’ deep or more. Perform soil exploration and testing associated with the inclinometer installations. These devices monitor slope movements at different levels below ground to help identify the character and extent of slope movements. [Budget $39,500 installation, $7,000 initial report, $8,000 annual report for each of three years]. The annual reports will include an assessment of changed bluff conditions and a summary of areas of the bluff that are exhibiting elevated stress as estimated from the monitoring program. 3. Spring Lane to the North Beach Access Road A feasibility study for slope restoration was completed for the reach of bluff extending from Spring Lane to a point approximately 1400 feet to the north, including the North Beach Access Road and the ravine slopes adjacent to the road. The picture at right is a typical bluff area for this reach. AECOM surveyors completed a partial topographic survey and cross sections for the bluff. The below map illustrates the survey for the south half of the reach. The color coded map indicates the degree of slope steepness with the orange and red areas including slopes that have the greatest potential for movements. These areas are circled in blue. 39 The below map illustrates the survey for the north half of the reach. The far right side of this map illustrates slope areas adjacent to the North Access Road Ravine. Following is a summary of conclusions for the bluff located between Spring Lane and the North Beach Access Road: • Bluff Condition: o No significant signs of bluff movements beyond normal creep. o Slope failure potential likely to be comprised of periodic shallow slope slip surfaces. o There are no significant structures or infrastructure near the steepest slope areas. o Additional geotechnical analysis not likely warranted at this time. Geology at this reach is expected to be similar to the other reaches that have been analyzed. • Recommendations: o Observe slope conditions annually to detect any changed conditions [Budget $5,000]. o No Structural intervention appears necessary at this time. 4. North Beach Access Road Ravine The North Beach Access Road Ravine is located at the north limits of the park property and adjacent to the north side of the access road. The ravine has very steep slopes and is pictured below. 40 The following illustration includes color coded ravine slopes. The red and orange slopes are generally steep and unstable. The ravine is approximately 400 feet long and has experienced significant degradation of its bottom and side slopes. This degradation could eventually affect the access road; however, it appears the road is not in danger of being affected for some time. The ravine condition should be addressed in the near future such that slope stability is not worsened and erosion does not eventually progress to the point where the road becomes damaged. While feasibility work continues for the ravine, a preliminary estimate of probable construction cost is expected to be in the range of $200,000 to $400,000. The restoration will include repair to drainage pipes, culverts, drop structures, and eroded down cutting ravine slopes. This work is expected to include culvert and drop structure repairs, armor stone and gabion basket supplementation, and flattening of slopes by reconstruction of portions of the ravine. Please let us know if you have any questions regarding this report. I can be reached at (847) 323- 2171. Sincerely, William J. Weaver, P.E., D.WRE Vice President – Senior Project Engineer 41 AECOM 303 East Wacker Drive Chicago, IL 60601 www.aecom.com March 10, 2017 Sent via email (thomasm@cityoflakeforest.com) Mr. Michael Thomas City of Lake Forest 800 N. Field Drive Lake Forest, Illinois 60045 RE: Proposal for Engineering Services – South Beach Access Road Bluff Restoration Design Lake Forest, IL --- Change Order Dear Mike: AECOM is pleased to provide you with this Change Order that includes final design and preparation of construction documents for bluff restoration on the east side of the South Beach Access Road. The project includes the design of a lowering of the South Beach Access Road on the order of 5 to 8 vertical feet to all for the formation of flatter bluff slopes. A 130 foot long 5 foot high soldier pile and lagging wall will be constructed at the east end of the road work to provide a transition from a portion of the road that cannot be lowered to the lowered portion to the south. 1.0 Project Understanding The South Beach Access Road located about 130 feet south of the Forest Park parking lot, and extending for a distance of 760 feet to the south, has experienced significant slope movements on the east side of the road. A planning level feasibility study completed by AECOM determined that the slope is steep and inherently unstable, particularly in the upper portions of the bluff. The problem was exacerbated during 2016 during a particularly wet spring when the slope movements accelerated. A portion of the road was closed to keep vehicular traffic and to keep pedestrians from being too close to the areas experiencing slope movements. The proposed slope restoration will include the construction of a transition from the existing road near the north end that will include a130 foot long 5 foot high soldier pile and lagging retaining wall. This wall will provide a transition from a portion of the road that can’t be lowered to the proposed lowered road profile to the south. The new wall segment will anchor the upper slope and reduce the bluff slope in the east side of the road. The wall will provide a 5 foot grass buffer between the road curb and the wall guard rail. The slope below the wall will be excavated to a flatter condition and will be seeded with deep rooted native plants to stabilize the slope surface. 2.0 Scope of Services This Section summarizes the work scope that will be completed for this project. 2.1 TASK 1 – MOBILIZATION, DATA COLLECTION & REVIEW Objectives: Obtain and review data and reports that may supplement the data collected during preparation of the planning study, and that may pertain to the design of the project. Approach: Mobilize the design team to establish project goals and final design approach and requirements. A team mobilization meeting will be held with the key project principals to establish design and coordination protocols, procedures, goals and technical issues. Meet with City of Lake Forest 42 staff to kick off the design effort and discuss project design approach and goals, schedule, and a summary of deliverables. 2.2 T ASK 2 – LAND SURVEY Objectives: Obtain supplemental field survey information needed for final design. Approach: Complete a survey of the road to supplement the survey completed during the planning study. This survey is needed to add information at the south end of the project limits where survey information is limited, to pick up road surface information since the road may need to be partially removed and restored to install the new wall, and to pick up utility information. • Recover previously established horizontal and vertical control and extend control as needed. • Existing work limits survey – Survey road features from Station 0+00 to Station 8+00 and tie into the parking lot to the north in case this area can be used for construction laydown. Obtain additional survey data at the south end of the road to supplement the design phase base map. • Utility Survey – Based on utility information provided by the City of Lake Forest, develop utility map of utilities in the project area based on field survey depicting location, rim, invert, pipe size, direction and material. Develop integrated base mapping incorporating all information above. The new topography developed from the new survey will be clipped in with prior survey contours. Deliverables: • Final topographic and utility base map drawing • Cross section survey data and drawings • Manhole and utility structure below rim details • JULIE Utility Coordination documentation • Survey Books 2.3 TASK 3 – GEOTECHNICAL INVESTIGATIONS AND DESIGN Objectives: Obtain geotechnical information required for the project design and prepare a geotechnical design memorandum. Approach: This task is focused on developing data and recommendations for final design. The geotechnical engineering work scope for the final design phase will include site specific subsurface explorations and laboratory testing. Following is a summary of the work scope for this task. Subsurface Explorations AECOM proposes a field exploration program to evaluate subsurface conditions and to supplement the geotechnical data available at the site for the final design of the proposed retaining wall system and lowered road condition. The proposed exploration program consists of one boring at the project site performed to a depth of 50 feet below the ground surface. Representative soil samples will be recovered at 2.5-foot depth increments to a depth of 20 feet below the ground surface and at 5-foot depth increments thereafter. Soil samples will be obtained by split-barrel sampling techniques in general accordance with ASTM D1586. Where cohesive soils are found, up to four (4) relatively undisturbed 3-inch diameter Shelby tube samples will be obtained from the borehole in 43 general accordance with ASTM D1587. The soil boring will be advanced with hollow-stem augers to the water table, and then rotary wash methods with temporary casing will be used below the water table. Water level observations in the borehole will be obtained both during and immediately following completion of the drilling and sampling operations. For the soil boring, AECOM will subcontract with Strata Earth Services, LLC out of Palatine, Illinois to perform the drilling using a truck mounted drilling rig. The soil boring will be staked in advance of the drilling in order for JULIE one-call utility clearance to be obtained. AECOM has assumed that unrestricted access to the boring location will be provided and that any private utilities will be marked prior to the soil borings. Similarly, AECOM has assumed that traffic control is not needed, and that limited signage and cones placed around the boring work areas. Borings will be patched with asphalt patching material after completion. AECOM will provide full-time oversight by a qualified engineer or geologist to oversee and log the boring and coordinate the activities of the drilling subcontractor. Geotechnical Laboratory Testing The soil samples obtained from the field explorations will be delivered to the soil testing laboratory for further classification and testing. Laboratory personnel will review and classify the retained samples from the soil borings in general accordance with the Unified Soil Classification System (USCS) as outlined in ASTM D2487. Where cohesive soils are encountered, the unconfined compressive strength will be estimated using calibrated penetrometer tests. In granular soils, the internal angle of friction will be estimated based on engineering correlations with the SPT results obtained in-situ. Our laboratory program may include, but is not necessarily limited to, the following tests: • 15 Visual Classifications and Moisture Content (ASTM D2488 / D2216) • 4 Sieve-Hydrometer Tests (ASTM D422) • 2 Atterberg Limits (ASTM D4317) • 1 CIU Triaxial Compression Tests (3 points each) (ASTM D4767) • 1 UU Triaxial Compression Tests (3 points each) (ASTM D2850) • 2 Unconfined Compression Tests (ASTM D2166) The actual number and type of tests will be influenced by the soil conditions encountered. AECOM will obtain prior authorization for any additional testing that is recommended following completion of the soil borings. Geotechnical Design AECOM geotechnical engineers will evaluate the soil boring and laboratory testing data to design the stabilization measures. We understand that the stabilization will consist of road lowering and construction of a retaining wall which is assumed to be a drilled soldier pile and lagging wall with either timber or precast concrete facing. We will perform geotechnical stability analyses of one section through the proposed retaining wall, as well as one stability analyses in the area where the road is lowered to understand any implications of stability of those slopes. Soil strength parameters will be developed from a combination of lab testing results and empirical correlations to soil index properties and SPT-N values. The analysis will be performed using the Slope/W stability modelling software to evaluate that the slope is stable and capable of supporting the proposed retaining wall system. 44 In addition to the global slope stability evaluation, analyses will also be completed to design the retaining wall system. This evaluation will include evaluation of the overturning and sliding stability of the wall. Given the relatively low height of the wall, it is assumed that tiebacks/anchors will not be needed. We will evaluate the soldier pile size and spacing and will include design calculations for the chosen lagging (i.e., wood or concrete) which is selected. The geotechnical evaluation will also consider the design and construction for the proposed retaining wall backfilling and drainage system installation including reconstruction of portions of the roadway which may become damaged during construction. , The geotechnical analysis will be coupled with a structural analysis to evaluate and size structural components of the soldier pile wall as well as provide details on connections between structural members as needed. AECOM will prepare a design summary report prepared under the supervision of a registered Professional Engineer in the State of Illinois. The report will include final boring logs and a description of the soil boring activities and conditions encountered as well as a summary of the design approach and calculation results. AECOM will develop drawings and specifications necessary for the solicitation of bids and construction of the proposed retaining wall. Deliverables: • Geotechnical investigations design basis memorandum including boring logs and geotechnical analyses, recommendations for slope stability, retaining wall design analysis, pavement repair design and geotechnical construction considerations for the retaining wall construction. • Specifications for excavation, backfill soils, placement and compaction of backfill fill soils, and retaining wall system materials and installation. • Geotechnical plan notes. 2.4 TASK 4 – REGULATORY PERMIT APPLICATIONS AND COORDINATION Objective: Satisfy City of Lake Forest permit requirements Approach: We assume that the project will need to follow City of Lake Forest building permit requirements. We assume that no significant coordination or permits will be required with IDOT local roads or central office. The proposed retaining wall will have a defined retained height that is less than 6 vertical feet from the retained ground surface to the exposed earth on the downhill bottom face of the wall. Deliverables: • Erosion and Sediment Management Plans • Permit application to the City of Lake Forest 2.5 TASK 5 – STAKEHOLDER COORDINATION AND MEETINGS Objectives: Participate in City and Stakeholder Meetings. 2.6 TASK 6 – Structural Design Objective: Provide structural engineering support for the design of the retaining wall. 45 2.7 TASK 7 –PLANS AND SPECIFICATIONS Objective: Prepare Plans and Specifications for the road lowering and retaining wall. 2.8 TASK 8 – FINAL PLANS AND SPECIFICATIONS (BID SET) Objective: Develop Bid Set Plans and Specifications Approach: Following review of the 98% submittal, AECOM will incorporate City comments and prepare plans and specifications. Deliverables: • Stamped Plans • Stamped Specifications • Bound Autocadd files and .dwf files • Bid Set Plans and Specifications (50 copies bound – plans at 11x17) 2.9 TASK 9 – BID PHASE SERVICES Objective: Provide engineering services as needed during bidding through award. 2.10 TASK 10 – PREPARE CONFORMED DOCUMENTS Objective: Assist City of Lake Forest staff with preparing conformed documents for contract to be administered during construction phase. 2.11 TASK 11 – FIN AL DESIGN PHASE QA / QC Objective: Completion of the Quality Assurance / Quality Control Review of the 50%, 98%, Final and Conformed set Plans and Specifications, design calculations and cost estimates. 2.12 TASK 12 – PROJECT MANAGEMENT Objective: Overall management to provide a quality product within the established budget and schedule. Approach: AECOM will provide reasonable project management functions to monitor adherence to project budget and schedule against contract requirements. Progress meetings will be held with the City of Lake Forest to exchange information, receive feedback, and to reach consensus. AECOM shall coordinate all services/subcontractors. 3.0 Proposed Budget The proposed budget is summarized on Table 1. We propose to perform the above referenced work scope on a time and materials basis with a recommended not to exceed budget cap of $109,500. This budget limit will not be exceeded without your prior approval. If you need a budget estimate for Construction Engineering Services, we recommend an estimated budget limit of 5% of the Construction Cost. 46 4.0 Contract Terms and Conditions The same Terms and Conditions of Service that apply to the first phase study, as provided in our May 18, 2016 contract, will apply to this Change Order and are an integral part of this proposal. The fee schedule will be a direct labor multiplier of 2.8. If acceptable, please return one signed original to the attention of William J. Weaver. Should you have any questions with regard to this proposal, please call Bill at (847) 323-2171 or contact him by email at bill.weaver@aecom.com . We thank you for the opportunity to submit this change order proposal and look forward to continuing to work with you on this important assignment. Sincerely, Responsible for Payment and Accepted by: AECOM Technical Services, Inc. Signature: Name: (please print) William J. Weaver, P.E., D.WRE Title: (please print) Vice President – Senior Project Engineer Firm: Date: Patrick Clifford, P.E. Vice President © AECOM 2017, ALL RIGHTS RESERVED 47 Task Subtotal 1 Mob, DC & Review $1,800 2 Land Survey $5,500 3 Geotechnical:$31,500 3.1 Field & Coordination $6,500 3.2 Design Input $15,000 3.3 Specifications Input $3,000 3.4 Soil Boring Exploration $4,000 3.5 Lab Testing $3,000 4 Regulatory Permits $3,000 5 Meetings $4,500 6 Structural Engineering $8,500 7 Plans & Specifications:$41,200 7.1 Plans $34,500 7.2 Specifications $6,700 8 Bid Phase Input $3,000 9 Prepare Conf. Docs.$2,000 10 QA/QC $3,000 11 Project Management $5,500 $109,500 Table 1 Grand Total Task No.BudgetDescription Project Budget Estimate 48 AECOM 303 East Wacker Drive Chicago, IL 60601 www.aecom.com March 10, 2017 Sent via email (ThomasM@cityoflakeforest.com) Mr. Michael Thomas City of Lake Forest 800 N. Field Drive Lake Forest, Illinois 60045 RE: Proposal for Engineering Services – Forest Park Bluff Steep Slope Monitoring Program Lake Forest, IL --- Change Order Dear Mike: AECOM is pleased to provide you with this Change Order to include a 3 year slope monitoring program for the bluff from Spring Lane on the north to the south access road parking lot on the south. 1.0 Project Understanding The steep bluffs on the east side of Forest Park have experienced significant movements in recent years. At times, portions of the existing boardwalk have been damaged and had to be repaired. AECOM completed a comprehensive bluff observation and condition evaluation to identify potential problem areas, the likely cause of the problems, and slope restoration needs. The study is the subject of a report that will be available soon. The City of Lake Forest is interested in considering a proactive approach to minimize the chances that a bluff failure could significantly damage the boardwalk. A key outcome of the current study is that there are areas of the bluff that are moving. In some cases, the movement has damaged the existing wood boardwalk. There does not appear to be archive study information available for this area of the bluff. We are recommending that the City undertake a three year monitoring program to observe and quantify slope movements. In addition, we would perform slope stability analysis for several locations adjacent to the park to help quantify the bluff characteristics and failure potential. This proposal includes the installation of monitoring devices to assess slope movements. AECOM would also perform subsurface explorations and slope stability analysis. The results of these studies and monitoring results will be presented in annual reports – or more frequently if significant information indicates that a slope failure or significant boardwalk damage appear to be imminent. The study will provide significant insight to the health of the bluff, and an indication of areas that are moving or are under stress. This will help us to assess potential bluff restoration measures to address issues that may be uncovered as part of this study. 2.0 Scope of Services This Section summarizes the work scope that will be completed for this project. 2.1 TASK 1 – Geotechnical Exploration Objectives: Perform subsurface explorations at key bluff locations to provide data that is needed to understand the inherent stability of the bluff in Forest Park. 49 Approach: Subsurface Exploration -- AECOM proposes a field exploration program to evaluate the subsurface conditions at the site and to allow for the installation of monitoring equipment. The proposed exploration program consists of three borings at the project site to depths of approximately 100-feet below the existing ground surface. Representative soil samples will be recovered at 2.5-foot depth increments to a depth of 25 feet below the ground surface and at 5-foot depth increments thereafter. Soil samples will be obtained by split-barrel sampling techniques in general accordance with ASTM D1586. Where cohesive soils are found, up to four (4) relatively undisturbed 3-inch diameter Shelby tube samples will be obtained from each borehole in general accordance with ASTM D1587. Soil borings will be advanced with hollow- stem augers to the water table, and then rotary wash methods with temporary casing will be used below the water table. An approximately 3-inch diameter ABS plastic inclinometer casing will be installed the full length of each borehole. The casing will be grouted into the borehole and baseline measurements will be obtained to document the initial casing shape for evaluation of future movements. A locking riser will be installed for protection of each inclinometer installation. Water level observations in the borehole will be obtained both during and immediately following completion of the drilling and sampling operations. For the soil borings, AECOM will subcontract with Strata Earth Services, LLC out of Palatine, Illinois to perform the drilling using an ATV mounted drilling rig. Soil borings will be staked in advance of the drilling in order for JULIE one-call utility clearance to be obtained. AECOM has assumed that unrestricted access to the boring locations will be provided and that any private utilities will be marked prior to the soil borings. AECOM will provide full-time oversight by a qualified engineer or geologist to oversee and log the borings, oversee the inclinometer installation and take baseline measurements, and coordinate the activities of the drilling subcontractor. Laboratory Soil Testing -- The soil samples obtained from the field explorations will be delivered to the soil testing laboratory for further classification and testing. Laboratory personnel will review and classify the retained samples from the soil borings in general accordance with the Unified Soil Classification System (USCS) as outlined in ASTM D2487. Where cohesive soils are encountered, the unconfined compressive strength will be estimated using calibrated penetrometer tests. In granular soils, the internal angle of friction will be estimated based on engineering correlations with the SPT results obtained in-situ. Our laboratory program may include, but is not necessarily limited to, the following tests: • 85 Visual Classifications and Moisture Content (ASTM D2488 / D2216) • 6 Sieve-Hydrometer Tests (ASTM D422) • 6 Atterberg Limits (ASTM D4317) The actual number and type of tests will be influenced by the soil conditions encountered. AECOM will obtain prior authorization for any additional testing that is recommended following completion of the soil borings. 2.2 TASK 2 – Geotechnical Data Summary Objectives: Summarize geotechnical data obtained from the explorations. Approach: AECOM will prepare a summary report prepared under the supervision of a registered Professional Engineer in the State of Illinois. The report will include final boring logs and a description of the soil boring activities and conditions encountered. 50 2.3 TASK 3 – Install Slope Inclinometers Objectives: Install deep slope monitoring devices into the ground to provide soil movement profiles at 4 locations. Approach: Install slope inclinometers at four locations where the bluffs appear to be moving, or are the least stable as determined by our field observations and analysis. These devices would be installed adjacent to the boardwalk. These devices are installed deep into the earth and provide an indication of the variable movement of the earth at varying levels within the monitoring device. They will pick up earth rotations whereby different horizons of the below ground soils can more and rotate in varying directions. This information is very useful in gaining an understanding of the 3 – dimensional aspects of slope movements. We will perform yearly monitoring events for these devices and will analyze the results and issue reports each year for 3 years. 2.4 TASK 4 – Survey Monitoring of Boardwalk Movements Objective: Assess slope movements at the surface by monitoring boardwalk movements. Approach: Install monitoring points every 50 feet along the existing boardwalk. The monitoring points will provide a way to perform a repeat survey each year for three years. We can then use the results to assess ground movements in the surficial soils. Each monitoring point will be surveyed once each year for three years. We will evaluate and graph the data and assess the implications of the findings. We will evaluate the data and prepare an annual report to summarize the results. The goal is to try to identify slope movement and boardwalk problems before they advance to a problematic stage. If problems are identified, we will include in our report a summary of preliminary concepts that could be considered to address the problems. 3.0 Proposed Budget The proposed budget is summarized on Table 1. We propose to perform the above referenced work scope on a time and materials basis with a recommended not to exceed budget cap as summarized on Table 1. This budget limit will not be exceeded without your prior approval. Table 1 Project Budget Estimate Task No. Description Budget ($) 1 Geotech. Expl & Lab Testing $38,000 2 Geotechnical Data Summary $4,000 3 Slope Inclinometer Evaluation: 3.1 Install Inclinometers $10,000 3.2 Annual Monitoring and Report $10,000 /yr 4 Boardwalk Elevation Monitoring: 4.1 Install Mon. Pts/Complete Yr 1 Survey $8,000 4.2 Annual Monitoring and Report $10,000 /yr 51 4.0 Contract Terms and Conditions The same Terms and Conditions of Service that apply to the first phase study, as provided in our May 18, 2016 contract, will apply to this Change Order and are an integral part of this proposal. The fee schedule will be a 2.8 direct labor multiplier. If acceptable, please return one signed original to the attention of William J. Weaver. Should you have any questions with regard to this proposal, please call Bill at (847) 323-2171 or contact him by email at bill.weaver@aecom.com . We thank you for the opportunity to submit this change order proposal and look forward to continuing to work with you on this important assignment. Sincerely, Responsible for Payment and Accepted by: AECOM Technical Services, Inc. Signature: Name: (please print) William J. Weaver, P.E., D.WRE Title: (please print) Vice President – Senior Project Engineer Firm: Date: Patrick Clifford, P.E. Vice President © AECOM 2017, ALL RIGHTS RESERVED 52 AECOM 303 East Wacker Drive Chicago, IL 60601 www.aecom.com March 12, 2017 Mr. Mike Thomas ( ThomasM@cityoflakeforest.com ) City of Lake Forest 800 N. Field Drive Lake Forest, Illinois 60045 RE: Proposal for Engineering Services –Forest Park North Ravine Restoration Lake Forest, IL --- Change Order Dear Mike: AECOM is pleased to provide you with this Change Order to design the restoration of the ravine located adjacent to the North Beach Access Road. This ravine is approximately 500 feet long and its watershed is approximately 32 acres. The watershed and ravine are shown on the following map and photograph. Introduction The ravine is in a state of progressive failure that has been ongoing for some time. As the ravine erosion progresses, the adjacent slopes become steeper on both sides. As the bottom of these slopes are lost to erosion, the slopes become less stable and are prone to slide failures. The slope on the north beach access road is reasonably stable at this point; however, continued erosion would ultimately have an impact on the road. Furthermore, the existing drainage infrastructure for the road that connects to the ravine has been damaged and is in need of repair. The ravine restoration will be developed in a way that respects the environmental functions of the ravine while addressing the fact that these very same functions are causing the ravine to fail. The existing interventions constructed in the past are beyond their design life in some instances including two steel sheet pile drop structures that are corroded and beginning to fail. Stone filled gabion interventions installed by the City in the past have helped and have slowed the erosion and slope stability. However, if the stream continues to erode, these interventions will also be subjected to potential failure at some point. The restoration is expected to include a reset on the stability of the ravine. The design will address the historic loss of the bottom of the ravine that now forms a deeply incised eroding channel. We anticipate that the restoration will include the following characteristics and features: • Reconstruction of the ravine base to elevate the portion of the ravine that can adequately serve as a local drainage feature. Complete this channel with native vegetation and stone to form a stable localized flow path. Ravine 53 2 | Page • Piping of urbanized watershed runoff that enters the ravine from west of Lake Road. Preliminary analysis of flood discharges indicates an open channel solution is not appropriate given the incised condition of the ravine, and the failing adjacent slopes. The pipe will replace failing drop structures and incorporate several failing pipe outfalls. Incorporate upstream runoff into the pipe system with no special spillway drop structures. Catch basins will collect flow from the elevated ravine as needed. Energy dissipation will be managed within the pipes in drop manhole structures. An energy dissipation outfall headwall and stone works will transition flow downstream. This will help reduce future maintenance and safety issues associated with spillway drop structures. We assume the design will not require custom designed cast in place structures or steel spillway or retaining wall structures. • The drainage outfall from the north beach access road will be repaired and connected into the new ravine pipe to serve as a more permanent and robust solution for road drainage. • On the village side of the ravine, reinforced earth will be used to create a stabilized slope where necessary. On the opposite side of the ravine that is not controlled by the City, the slopes are very steep and on private property. The restoration of the ravine will provide an excellent buttress for that slope which is expected to significantly slow down the process of progressive slope failure. However, it is not the intention of this project to resolve global instabilities that may exist with that slope. It is possible that the property owner may have to intervene on the portion of the slope on their property at some point in time. The Village will need to obtain permission to do the ravine work and we anticipate that this should be acceptable to the neighboring property as this project will be helpful for their steep slope. • We will preserve the downstream portion of the ravine that is stable and serves reasonably good stream and habitat functions. Scope of Services The design of the ravine restoration will include the following tasks: • Task 1 – Data Collection and Review: We will request that the City provide us with information for this ravine that you may have on file including the following: o Original road plans for the North Beach Access Road that is located along the south top of slope including drainage infrastructure from the original road construction and for modifications that may have occurred since that time. o Construction as-built drawings and information for work near or in the ravine that may be on file. Of interest includes ravine drop structures and pipe infrastructure installed over the years. o Geotechnical studies completed in the past that are not already on file. • Task 2 – Ravine Survey: AECOM surveyors have completed a partial topographic survey for the ravine as part of recent studies. They will supplement this information to include a detailed survey of the hydraulic structures and ravine cross sections to support the construction documents. We will prepare a base map and bluff cross sections that will serve as a base for the illustration of existing and alternative slope conditions. • Task 3 – Geotechnical Slope Assessment: Our geotechnical engineers will provide design guidance for slope restoration concepts based on information gathered from our prior design work in the area and for the bluffs in Forest Park. Based on their review of slope conditions and the geotechnical information and slope studies performed in the past, they will help guide the development of ravine solutions. • Task 4 – Tree Survey: Perform a tree survey to locate each tree in the construction area. The trees will be identified on the project base map. The survey will provide a record of DBH 54 3 | Page for each tree over 6” DBH within the project area. We assume that the City arborist will identify the tree species and have not included a biologist to complete this task. For tree clusters that add up to a 6” DBH, we will use a grid sampling method. Buckthorn is not considered a tree for purposes of this survey. Any woody plant with a multi-stem would also not qualify as a tree. • Task 5 – Wetland Delineation: Complete wetland delineation during the 2017 spring growing season for purposes of regulatory permitting. We will also submit a jurisdictional determination to the agencies to identify who will serve as the lead regulatory agency. • Task 6 – Watershed Evaluation: Perform a watershed study to identify flood frequency information for the ravine. This includes an assessment of flood discharge frequency information for critical duration storms from the 1 year to 100 year events. This model will set the boundary conditions for design from a flow stress perspective. We will also use this information to size the hydraulic features of the proposed design. • Task 7 – Schematic Design: We will provide schematic design drawings to provide an opportunity for the city to review the concept in greater detail before completing the construction documents. This work scope item is already included in our current contract; therefore, no additional budget is included for this item. • Task 8 – Prepare and submit permit applications: The project will need to satisfy the rules and regulations of the United States Army Corps of Engineers (USACE), the Lake County Watershed Development Ordinance and City Ordinances. The Corps of Engineers has responsibility under Section 404 of the Clean Water Act to evaluate habitat and other environmental impacts associated with stream restoration. We expect that they will take jurisdiction. The Illinois Environmental Protection Agency (IEPA) is focused on maintaining (or improving) water quality under the Clean Water Act (Section 401). IEPA issues water quality certification for waterway projects. While not a permit, the certification is linked to the USACE permit. We don’t believe that IDNR will have a role in this project since the watershed is below their threshold, and the project works should be above the mean and ordinary high water mark. We have not included any potential agency permit fees in this proposal. The work scope includes the following regulatory permit application tasks: o Pre application conference with Corps of Engineers and submission of a request for jurisdictional determination. o Prepare an application package for the regulatory agencies. Include application forms and reports associated with the design including wetland delineation, alternatives evaluations, mitigation, and proposed permit level plans. Prepare public notice language to support and help expedite the agency processes. o Post application period coordination. Respond to agency inquiries for additional information and application clarifications. Respond to agency and public notice questions. • Task 9 – Ravine Restoration Design and Construction Document Preparation: Prepare the final design and details. Prepare construction drawings. Prepare technical specifications to include supplementary contract conditions not included on the Construction Drawings or in the City front end bid and construction documents. Also prepare a project description and bid sheet for the bid package. We assume that the City will provide the front end construction contract documents. We will review these documents to help develop the Plans and Specifications to be compatible. 55 4 | Page • Task 10 – Project Management and Meetings: In addition to the normal project coordination and quality control tasks, we will attend meetings with your staff as needed. We will also meet with the advisory work group that may be working with the City during this phase when requested. The budget for this project is as follows: TASK DESCRIPTION BUDGET ($) 1 Data Collection and Review $1,500 2 Ravine Survey $3,700 3 Geotechnical Slope Assessment $3,500 4 Tree Survey $2,000 5 Wetland Delineation $3,500 6 Watershed Evaluation $2,000 7 Schematic Design Included in Prior Contract 8 Prepare and submit permit applications $3,500 9 Ravine Restoration Design and Construction Document Preparation $25,200 10 Project Management and Meetings $5,000 TOTAL COST $49,900 Contract Terms and Conditions We propose to perform this project on a time and materials basis with a recommended budget limit of $49,900. The fee schedule will be a direct labor multiplier of 2.80. The same Terms and Conditions of Service that apply to the first phase study as provided in our May 18, 2016 contract will apply to this Change Order and are an integral part of this proposal. If acceptable, please return one signed original to the attention of William J. Weaver. Should you have any questions with regard to this proposal, please call Bill at (847) 323-2171 or contact him by email at bill.weaver@aecom.com . We thank you for the opportunity to submit this change order proposal and look forward to continuing to work with you on this important assignment. Sincerely, Responsible for Payment and Accepted by: AECOM Technical Services, Inc. Signature: Name: (please print) William J. Weaver, P.E., D.WRE Title: (please print) Vice President – Senior Project Engineer Firm: Date: Patrick Clifford, P.E. Vice President © AECOM 2017, ALL RIGHTS RESERVED 56 Option 2: South Beach Access Road – Lower the Road Profile 135’ of 5’ SP & L Wall Lower Road Profile 2’ to 5’ 1 2 57 Option 2: Lower Road Profile Road Profile Existing Grade Proposed Grade 58 Option 2: Lower Road Profile Cross Section 1 10’ 8’ Proposed Grade Existing Grade 2.5:1 Slope 3’ 59 Option 2: Lower Road Profile Cross Section 2 Proposed Grade Existing Grade 2.5:1 Slope 10’ 8’ 4.0:1 Slope 60 The City of Lake Forest CITY COUNCIL Proceedings of the Monday, March 3, 2017 City Council Meeting - City Council Chambers, 6:30 p.m. CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:31 pm, and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Pandaleon, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Moreno and Alderman Buschmann. Absent: Alderman Beidler Also present were: Robert Kiely Jr., City Manager; Catherine Czerniak, Director of Community Development, Elizabeth Holleb, Director of Finance; Robert Pickrell, City Attorney; Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Pete Siebert, Acting Fire Chief; Mike Strong, Assistant to the City Manager along with other members of City Staff. There were approximately 100 persons present in the Council Chamber. CALL TO ORDER AND ROLL CALL 6:31 pm PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Resolution of Appreciation for retiring Fire Marshall, Robert Serkowski Mayor Schoenheider read the Resolution and photos were taken. Mr. Serkowski expressed his thanks to the Council, staff, and residents for the opportunity to work in Lake Forest. COUNCIL ACTION: Approve the Resolution Alderman Moreno made a motion to approve the Resolution, seconded by Alderman Pandaleon. Motion carried unanimously by voice vote. B. Swear in Police Commander Dwight Davis Mayor Schoenheider swore in new Police Commander Dwight Davis, whose wife pinned his police badge on his uniform. Photos were taken. Police Chief Karl Walldorf gave background on Commander Davis’s history with the Lake Forest Police Department. C. Approval of an Ordinance Amending Chapter 111 (“Alcoholic Beverages”) of the City Code Relating to “Sip and Shop” and “Bring Your Own Beverage” Liquor Licenses (Waive First Reading and Grant Final Approval) The City Attorney provided background on the three types of licensing proposed in amending the Ordinance, stating that the City has been approached by various businesses and other entities seeking approvals for new types of liquor licenses, including one for a “Sip and Shop” type of license at Sunset Foods and one for a “Bring Your Own Beverage” type of license for establishments that do not hold a liquor license 61 Proceedings of the Monday, March 6, 2017 Regular City Council Meeting to allow customers to bring in their own beer and wine. This ordinance would also allow the City’s liquor regulations to permit one day BYOB licenses on City property. The City Council had discussion on corkage fees, time restrictions and the Chamber. Mayor Schoenheider introduced John Cortesi of Sunset Foods who gave a brief overview of the store’s improvements. Under Section 30-42 of the City Code, the Council's two-reading rule for ordinances cannot be waived when setting fees. However through the City’s home rule powers, the City Council can disregard its own procedural rules when relative to urgency, as in this case, for a business which is applying for the “bring your own beverage” (BYOB) License. COMMENTS BY CITY MANAGER City Manager Robert Kiely stated that Education is one of the four cornerstones in the community, and he was pleased to have both District 67 & 115 at the meeting to present to the City Council. A. Community Spotlights 1. Lake Forest Elementary School District 67 -Mike Borkowski, President, Board of Education 2. Lake Forest High School District 115 -Mike Simeck, Superintendent -Reese Marcusson, President, Board of Education The City Council was given an update of what is happening in both school districts, as well as the states of their financial positions. The City Council had discussion on these topics and Mayor Schoenheider echoed the City Manager’s comment that Education is an important component of the City’s four cornerstones and that he appreciates the schools’ continuing commitment to quality education for our children. 3. LEAD Speak Up! Prevention Coalition -Andy Duran, Executive Director Mr. Duran was absent. This presentation will be seen at a future City Council date. COMMENTS BY COUNCIL MEMBERS There were no additional comments. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS There were no comments from the audience members. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the February 21, 2017 City Council Meeting Minutes 2. Check Register for Period January 28- February 24, 2017 3. Award of Contract for the West Fork Drive and Hackberry Lane Drainage Improvements 4. Request Approval to Participate in Lake County’s Road Salt Renewal Year Contract for Winter 2017/2018 62 Proceedings of the Monday, March 6, 2017 Regular City Council Meeting 5. Award of Bid for the Replacement of the Street Sweeper for the Streets Section Included in the F.Y. 2018 Capital Equipment Budget 6. Award of Bid for the Replacement of a ½-Ton Pick-Up Truck for the Streets Section Included in the F.Y. 2018 Capital Equipment Budget 7. Award of Bid for the Replacement of a ¾-Ton Pick-Up Truck for the Building Maintenance Section Included in the F.Y. 2018 Capital Equipment Budget COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Mayor Schoenheider asked for a motion to approve the seven Omnibus items as presented. Alderman Tack made a motion to approve the seven Omnibus items as presented, seconded by Alderman Pandaleon. The following voted “Aye”: Aldermen Waldeck, Pandaleon, Newman, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 7- Ayes, 0 Nays, motion carried Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES AFFECTING CODE AMENDMENTS NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 1. Discussion Relating to Proposed Improvements on the Milwaukee District North Line associated with the Chicago-Milwaukee Hiawatha Service Environmental Assessment Mayor Schoenheider stated that the City Council is grateful for the community engagement on the topic, that the Council understands that this issue is complicated and impactful to the City on many levels. Mayor Schoenheider reported that there will be no action on this item, no public comment taken. He directed the City Council to discuss the issue only and try to determine what the City’s next steps will be and how the City Council can support the community going forward City Manager Robert Kiely provided background to date on the status of the draft Environmental Assessment being prepared by the Federal Railroad Administration with respect to the City of Lake Forest input and that of its residents. He stated that he is told the process is proceeding but the Federal Railroad Authority’s findings have been delayed due to the complexity of the issue. Mr. Kiely recapped the FRA’s approval process and added that the City has specifically asked for statistics relating to freight train noise and vibrations. A great deal of discussion occurred amongst members of the City Council, and many questions were asked that included construction timeline, ownership, control of the freight trains, an Amtrak stop, the proposed underpass, freight train noise and vibration, and next steps of the FRA (Federal Railway Authority), Metra and Amtrak. Mayor Schoenheider reported that he has spoken with Congressman Brad Schneider and been in contact with Senator Duckworth’s office, remarking that Senator Duckworth serves on the Commerce Committee, which controls the U.S. railways. At the conclusion of the discussion, Mayor Schoenheider stated that the 63 Proceedings of the Monday, March 6, 2017 Regular City Council Meeting City Council and staff will continue to ask local and national legislators questions and try to get answers for concerned residents. He stated that he is grateful for all the resident input and appreciative of the depth of City Council discussion. ADJOURNMENT There being no further business. Alderman Pandaleon made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 8:36 p.m. Respectfully Submitted A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 64 65 66 67 68 69 70 71 72 73 74 75 76 77 RESOLUTION 2017-___ Endorsing the Metropolitan Mayors Caucus’ Greenest Region Compact 2 WHEREAS, the Metropolitan Mayors Caucus provides a forum for the chief elected officials of the Chicago region to develop consensus and act on common public policy issues and multi-jurisdictional challenges; and WHEREAS, the Metropolitan Mayors Caucus’ participating Mayors and their communities have a history of environmental stewardship, from energy efficiency, water conservation, urban forestry, and participation in Clean Air Counts; and WHEREAS, it is important for Mayors and local governments throughout the United States to take leadership roles to advance sustainability both in their own communities and in concert with regional, national and global initiatives; and WHEREAS, the Metropolitan Mayors Caucus created the Greenest Region Compact 2 to address environmental sustainability issues of global importance at the local level; and WHEREAS, the Greenest Region Compact 2, also called the GRC2, is built on important environmental initiatives already underway in communities, in partnership with many non-profit, state, regional and national organizations; and WHEREAS, the GRC2 synthesizes sustainability goals already adopted by leading communities in the region; and these consensus goals align with common regional, state, national and global objectives; and WHEREAS, the GRC2 offers a companion Framework to guide communities of all sizes and strengths to assess their current efforts; develop a sustainability plan suited to local priorities; and will offer resources to help them succeed; and WHEREAS, the consensus goals of the Greenest Region Compact 2 will guide coordinated efforts toward enhanced quality of life for residents; protection and stewardship of the environment and sustainable economic vitality. NOW, THEREFORE, BE IT RESOLVED that the City of Lake Forest endorses the Greenest Region Compact 2 proposed by the Metropolitan Mayors Caucus and agrees to work to achieve them, both in their own communities and in collaboration throughout the region. ________________________ Mayor 78 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2017-_____ AN ORDINANCE AMENDING THE LAKE FOREST CITY CODE TO PROVIDE FOR ADDITIONAL STOP SIGNS ON EDGEWOOD ROAD WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, the City establishes regulations for the health, safety, and welfare for its residents and related to all areas within its jurisdiction; and WHEREAS, under the Illinois Municipal Code and the Illinois Highway Code, the City has the authority to establish regulations related to streets; and WHEREAS, the Mayor and City Council have determined that it is in the best interests of the City and its residents to amend the City’s regulations to provide for additional stop signs in the manner set forth below; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO: Amendment to Chapter 77, Schedule III of the City Code. Schedule III, entitled “Stop Signs,” of Chapter 77, entitled "Traffic Schedules," of Title VII, entitled "Traffic Code," of the Lake Forest City Code is hereby amended to add the following stop signs: Street Stop Sign Edgewood Road Southbound at Woodland Road Northbound at Spruce Lane Southbound at Spruce Lane Northbound at Noble Ave Southbound at Noble Lane 79 2 SECTION THREE: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _________________________, 2017. AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2017. _____________________________ Mayor ATTEST: _______________________________ City Clerk 80 New stop sign locations for North and South bound Edgewood Road traffic. New stop signs are for controlling North/South Edgewood Road traffic in an effort to slow vehicle speeds and increase safety for the area. New Stop sign locations for North and South bound Edgewood Road traffic. 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145