CITY COUNCIL 2017/03/06 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, March 6, 2017 at 6:30 pm
City Hall Council Chambers
Honorable Mayor, Donald Schoenheider
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
George Pandaleon, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Timothy Newman, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Resolution of Appreciation for retiring Fire Marshall, Robert Serkowski
A copy of the Resolution can be found beginning on page 14
COUNCIL ACTION: Approve the Resolution
B. Swear in Police Commander Dwight Davis
C. Approval of an Ordinance Amending Chapter 111 (“Alcoholic Beverages”) of
the City Code Relating to “Sip and Shop” and “Bring Your Own Beverage” Liquor
Licenses (Waive First Reading and Grant Final Approval)
PRESENTED BY: Victor Filippini, City Attorney
STAFF CONTACT: City Clerk Margaret Boyer (810.3674)
PURPOSE AND ACTION REQUESTED: Staff requests approval of an Ordinance that creates three
new liquor license categories to allow for (i) “sip and shop” experiences in Grocery Stores, (ii)
“bring your own beverage” licenses for establishments that do not otherwise hold a liquor
license, and (iii) special event “bring your own beverage” licenses for establishments that do
not otherwise hold a liquor license. Various provisions in Chapter 111 of the City Code for The
City of Lake Forest will be amended to effect these changes.
BACKGROUND/DISCUSSION: The City has recently been approached by various businesses and
other entities seeking approvals for new types of liquor licenses, as more fully discussed below.
“Sip and Shop”
Currently, grocery stores in the City that sell alcoholic beverages typically obtain “package
store” (i.e., off-premises consumption) licenses. Sunset Foods has requested the City to amend
the City’s liquor regulations to authorize customers to “sip and shop,” which is an increasingly
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common practice among grocery stores similar to Sunset Foods. As presented in the attached
ordinance, a Class J “sip and shop” license would be limited to grocery stores that already
have a liquor license issued by the City and meet certain other criteria. Further, the sale of
alcoholic beverages for on-site consumption would be limited to individual servings of beer
and wine that is poured for the customer (i.e., not in the original container).
Staff recommends an annual license fee of $500.00 for a Class J license. This would be in
addition to the fee for the grocery store’s off-premises sales license.
New “BYOB” Licenses
The City currently authorizes “bring your own beverage” licenses, but they are limited to
establishments that otherwise have a traditional on-site consumption license. A new business
has approached the City that seeks to have a “BYOB” option without otherwise holding a liquor
license from the City.
The proposed Class I-2 license category would authorize BYOB establishments that do not hold
a liquor license. Only beer and wine could be consumed by customers in a Class I-2
establishment. Notwithstanding the lack of actual sales by the license holder, the draft code
amendments provide that Class I-2 licensees would be deemed to be selling liquor for purposes
of BASSET training and related matters.
In addition to the new Class I-2 BYOB licenses, the draft ordinance also would amend the City’s
liquor regulations to permit special event BYOB events on City property. The special event BYOB
licenses would be similar to “for sale” special event licenses.
Staff recommends an annual license fee of $1,500.00 for a Class I-2 license, as well as a
$100/event fee for a Class I-3 license. These fees will be moved to the City’s Fee Schedule.
If the City Council is amenable to making the aforementioned changes to the City Code, it
can do so by approving the draft ordinance that begins on page 15 of the agenda packet.
Additionally, if the ordinance is approved, the Mayor as Liquor Commissioner would be
authorized to issue a “sip and shop” license to Sunset Foods, as well as one Class I-2 BYOB
license on the condition that all applicable building and life safety code permits are met, along
with the fulfillment of the application process.
COUNCIL ACTION: Waive first reading and grant final approval of an Ordinance that amends
Chapter 111 of the City Code to permit “sip and shop” liquor licenses and stand-alone BYOB
licenses.
2.COMMENTS BY CITY MANAGER
A. Community Spotlights
1.Lake Forest Elementary School District 67
-Mike Borkowski, President, Board of Education
2.Lake Forest High School District 115
-Mike Simeck, Superintendent
-Reese Marcusson, President, Board of Education
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3.LEAD Speak Up! Prevention Coalition
- Andy Duran, Executive Director
3.COMMENTS BY COUNCIL MEMBERS
4.OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
5.ITEMS FOR OMNIBUS VOTE CONSIDERATION
1.Approval of the February 21, 2017 City Council Meeting Minutes
A copy of the minutes can be found on page 19.
COUNCIL ACTION: Approval of the Minutes
2.Check Register for Period January 28- February 24, 2017
Fund Invoice Payroll Total
General 460,762 1,161,701 1,622,463
Water & Sewer 83,882 121,478 205,359
Parks & Recreation 122,454 296,368 418,822
Capital Improvements 38,754 0 38,754
Motor Fuel Tax 0 0 0
Cemetery 7,200 18,994 26,194
Senior Resources 11,545 19,720 31,265
Deerpath Golf Course 19,972 1,989 21,961
Fleet 79,637 40,595 120,232
Debt Funds 0 0 0
Housing Trust 0 0 0
Park & Public Land 0 0 0
All other Funds 268,658 140,368 409,026
$1,092,863 $1,801,213 $2,894,076
3.Award of Contract for the West Fork Drive and Hackberry Lane Drainage
Improvements
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a contract for the
West Fork Drive and Hackberry Lane Drainage Improvement project to R.A. Mancini, Inc.
BACKGROUND/DISCUSSION: In 2014, Baxter & Woodman completed a comprehensive storm
water drainage study for The City of Lake Forest. Computer models of the drainage system
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were used to identify problem areas and deficient sewers. The report identified thirteen
locations to address needed storm sewer improvements.
The highest priority project was identified as improvements to the Westfork & Hackberry
neighborhood. The report identified that the existing storm sewer needs to be enlarged to
meet the minimum requirements of the Lake County Watershed Development Ordinance in
order to handle a 10-year storm event, and will minimize street and intersection flooding.
Once the new sewers are installed, landscaped areas will be restored, new curb and gutter
will be installed, and the affected roads will be resurfaced.
On February 9, 2017, a letter was mailed to the 200 households in the neighborhood
surrounding the project area notifying them of a February 22, 2017 informational meeting.
The meeting allowed homeowners to review the plans and ask any questions of the design
engineer or staff.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Resident Informational
Meeting 2/22/17 Met with and discussed resident
concerns regarding the project
Public Works Committee 1/27/16 Reviewed and Approved Design
Services Agreement
Finance Committee 11/5/14 Reviewed Stormwater Improvement
Study
BUDGET/FISCAL IMPACT: Bids for the West Fork Drive and Hackberry Lane Drainage
Improvement project were received and opened on February 20, 2017. The City received a
total of ten bids. The following is a summary of the bids received.
Company Name Dollar Amount Bid
RA Mancini Inc $1,231,265.40
A Lamp Concrete Contractors, Inc. $1,299,721.84
Copenhaver Construction $1,310,069.90
Berger Excavating Contractors, Inc. $1,459,819.69
Bolder contractors $1,448,156.19
Glenbrook Excavating & Concrete, Inc. $1,504,082.69
DiMeo Bros. $1,589,731.90
V3 Construction Group $1,594,000.00
Swallow Construction $1,726,968.79
Campanella & Sons, Inc. $1,983,051.99
The low bidder, R.A. Mancini, Inc., has considerable experience and has been performing
projects in a satisfactory manner in Lake Forest for many years; the most recent projects being
the installation of a sanitary sewer on Regency Lane and a water main on Old Elm Road.
If awarded, work on this project is expected to begin in early May and be completed in late
August. The property owners near the vicinity of the construction area will be notified in
advance of the start of construction. Engineering staff will provide daily oversight and
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inspections of the program. The City’s website, under “Construction Updates”, will also
provide details of the construction schedule.
Below is an estimated summary of project budget:
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Water and Sewer Fund $1,400,000 $1,400,00 Y
COUNCIL ACTION: Staff requests City Council award the contract for the West Fork Drive and
Hackberry Lane Drainage Improvements to R.A. Mancini, Inc. in the amount of $1,231,265.40
plus a contingency for any unforeseen conditions. Use of any contingency dollars will not
exceed the total project budget of $1,400,000.
4. Request Approval to Participate in Lake County’s Road Salt Renewal Year Contract
for Winter 2017/2018
STAFF CONTACT: Michael Thomas, Director of Public Works 810-3540
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council approval to participate in
the renewal year of Lake County’s salt bid contract and purchase 1,000 tons from the lowest
bidder, Morton Salt. To participate in the renewal year of the County’s salt contract, the City
had to submit their tonnage request by February 28, 2017. Staff therefore requested both the
Public Works and Finance Committee Chairman’s permission to participate, contingent upon
City Council’s approval this evening.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council March 7, 2016 Salt Purchase Approved
City Council March 16, 2015 Salt Purchase Approved
City Council March 17, 2014 Salt Purchase Approved
BACKGROUND/DISCUSSION: With the salt bay project completed in May, 2015, the City is
now able to store 2,400 tons (83%) of its average annual usage of 2,900 tons. Therefore
beginning two years ago, staff recommends annually that salt be purchased to ensure that
2,400 tons are on hand before the proceeding winter begins. Additionally, staff recommends
City Council approve the purchase of an additional 1,000 tons that would be available for
delivery during or after the winter season. This approach guarantees the average salt
quantity for an average winter, plus an additional 500 tons available to purchase if inventories
become too low.
The following chart provides a summary of the current inventory, anticipated end of winter
inventory, and tonnages requested for winter 2017/2018.
Current Inventory as of February 27, 2017 1,500 tons
Anticipated Amount to be Used in March, 2017 -100 tons
Estimated End of Winter Inventory 1,400 tons
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Amount to be Purchased via Existing County Contract (previously
approved)
+1,000 tons
Total Pre-2017/2018 Winter Inventory 2,400 tons
Amount Requested to be Purchased During or After Winter ‘17/’18
via County Renewal Contract
+1000 tons
Total Available for Winter 2017/2018 3,400 tons
BUDGET/FISCAL IMPACT: For the 1,000 tons the City will be receiving from the County’s
contract this spring, the cost per ton is $59.10. Per Morton Salt’s agreement with Lake County,
the price increase cannot exceed 5% for winter 2017/2018. Therefore the highest possible
price per ton would be $62.06. Pricing by other salt suppliers for next winter’s salt has not
been established. As one supplier noted, “nobody has established what a competitive price
for 2017/2018 will be as no major new bids have been opened to reveal pricing.”
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
General $187,000 $62,060 Y
COUNCIL ACTION: Staff requests City Council approval to participate in Lake County’s road
salt renewal year contract and purchase 1,000 tons from Morton Salt at a price not to exceed
$62.06 / ton or $62,060 total.
5. Award of Bid for the Replacement of the Street Sweeper for the Streets Section
Included in the F.Y. 2018 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the
replacement of the City’s street sweeper included in the F.Y. 2018 capital equipment budget.
BACKGROUND/DISCUSSION: The current sweeper #448 is a 1999 Elgin Eagle that has accrued
approximately 93,000 miles. For its street sweeping program, the City utilizes only one street
sweeper, nine months out of the year. The sweeper will make at least eight cycles across all
City streets during those months. In that time period, it typically will collect upwards of ninety
tons of material. The sweeper also sweeps all of the City’s parking lots multiple times per year
and specific areas of town after special events. Finally, it responds to material spills from
accidents and when necessary, cleans streets near construction sites. In these instances, the
contractor is charged fully for the City’s service. Most importantly the street sweeper, along
with the City’s sewer vacuums machine, is one of two pieces of equipment that prevent City
streets from flooding by keeping debris from covering the catch basins (street drains) and
allowing rainwater to drain.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee December 5, 2016 Reviewed & Approved
Finance Committee November 14, 2016 Reviewed with Capital Plan
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BUDGET/FISCAL IMPACT: The City’s 1999 sweeper has exceeded its serviceable life. The
sweeper was refurbished in FY ’10. The refurbishment process included replacement of
multiple body panels, the hopper mast and conveyor system were rebuilt, the hopper
actuator and water spray bar system was replaced, the auxiliary engine was overhauled,
and repairs were made to the pneumatic side broom sweeping system. Currently, the
sweeper has significant rust in the rear section of the sweeper section. Various sweeper
components are completely rotted through and the auxiliary engine needs its injector pump
replaced. Finally, the hopper and various body panels have rotted through and multiple
hydraulic lines need to be replaced.
Staff is recommending purchasing an Elgin Broom Bear, similar to the current machine. Better
than the Elgin Eagle, the Elgin Broom Bear operates completely off of the chassis’ engine; no
auxiliary engine is needed. Elgin is by far the largest producer of street sweepers and has
been doing so for over one hundred years. Elgin sweepers are made in Elgin, Illinois so parts
and service are very accessible. A majority of Chicagoland municipalities use Elgin sweepers
for their street sweeping. By the time the replacement sweeper is put into service, the City’s
existing unit will have been utilized for over eighteen years. Most municipalities replace their
sweepers between eight and ten years.
Similar to the National IPA, staff is requesting approval to purchase the replacement truck
through the National Joint Powers Alliance’s vendor, Standard Equipment. NJPA is a public
agency that was statutorily created to provide purchasing assistance to only governmental,
education, and non-profit agencies. NJPA purchases are included in the City’s purchasing
directive under section 9.0-F, government joint purchases. All items offered through NJPA are
competitively bid nationally and are sold through specific local vendors.
Standard Equipment provided a trade-in value of $3,500. This amount will be deducted from
the purchase price of $293,201. If approved by City Council, the replacement sweeper will
be ordered and received in early summer.
Below is a summary of the street sweeper’s budget:
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $310,000 $289,701 Y
COUNCIL ACTION: Award of bid for the replacement of the City’s street sweeper to Standard
Equipment in the net amount of $289,701.
6. Award of Bid for the Replacement of a ½-Ton Pick-Up Truck for the Streets Section
Included in the F.Y. 2018 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the
replacement of a Streets Section pick-up truck included in the F.Y. 2018 capital equipment
budget.
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BACKGROUND/DISCUSSION: The current unit #121 is a 1996 Chevrolet S-10 with approximately
167,000 miles. It is a utility pick-up truck that is used throughout the Section’s operations. It
carries tools for the Section’s asphalt program, small engine equipment, barricades, and
materials for both sign and street light repairs. It also transports old white goods (e.g.
refrigerators, washing machines, etc.) placed at the curb by residents.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee December 5, 2016 Reviewed & Approved
Finance Committee November 14, 2016 Reviewed with Capital Plan
BUDGET/FISCAL IMPACT: The current unit’s wheel bearings, steering gear, and hubs need
replacement. The truck’s brakes lines and underbody are completely corroded and the pick-
up bed is worn and damaged after many years of use. The truck’s fenders and rocker panels
are also rusted through.
The following bids were received on February 16, 2017:
Dealership Bid Trade Net
Palmen GMC $30,326 $1,000 $29,326
Ray Chevrolet $30,207 $350 $29,857
Bob Fish GMC $30,385 $500 $29,885
Miles Chevrolet $31,965 $300 $31,656
The City’s fleet of pickups, one ton dumps, and building inspection vehicles is 98% GM
products. The City has had very good experience with these vehicles and has a good
working relationship with surrounding GM dealerships. With a majority of the fleet being GM
vehicles, the mechanics are able to streamline repairs and the parts inventory is minimized
due to many common parts. Warranty work can be completed at any GM dealership and
parts are readily available throughout the area. Staff therefore recommends awarding the
bid to lowest bidder.
Per the Purchasing Directive 3-5, staff sent bid specifications to multiple dealerships, had the
invitation to bid printed in a local newspaper, and placed all specifications on the City’s
website.
If the bid is awarded by City Council, staff anticipates receiving the replacement truck in late
May, 2017. Below is a summary of the pick-up truck’s budget:
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $30,000 $29,326 Y
COUNCIL ACTION: Award of bid for the replacement of a Streets pick-up truck to the low
bidder, Palmen GMC, in the amount of $29,326.
7. Award of Bid for the Replacement of a ¾-Ton Pick-Up Truck for the Building
Maintenance Section Included in the F.Y. 2018 Capital Equipment Budget
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Monday, March 6, 2017 City Council Agenda
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the
replacement of a Building Maintenance Section pick-up truck included in the F.Y. 2018
capital equipment budget.
BACKGROUND/DISCUSSION: Current unit # 122 is a 2003 GMC Sonoma pick-up truck with
approximately 143,000 miles. The truck carries tools, equipment, and material for
maintenance of the City’s 35+ buildings. With a full-size pick-up truck, Building Maintenance
personnel will be able to carry more of the before mentioned items. This in turn reduces the
number of times personnel need to return to Municipal Services and/or drive outside the City
for parts.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee December 5, 2016 Reviewed & Approved
Finance Committee November 14, 2016 Reviewed with Capital Plan
BUDGET/FISCAL IMPACT: Current unit #122 has significant corrosion throughout its cab
corners, door rocker panels, sill plates, and fenders. The pick-up’s brake and fuel lines are
worn to a point where they need to be replaced.
The following bids were received on February 16, 2017:
Dealership Bid Trade Net
Palmen GMC $35,199 $1,000 $34,199
Ray Chevrolet $34,859 $350 $34,509
Miles Chevrolet $35,819 $500 $35,319
Bob Fish GMC $37,524 $1,500 $36,024
The City’s fleet of pickups, one ton dumps, and building inspection vehicles is 98% GM
products. The City has had very good experience with these vehicles and has a good
working relationship with surrounding GM dealerships. With a majority of the fleet being GM
vehicles, the mechanics are able to streamline repairs and the parts inventory is minimized
due to many common parts. Warranty work can be completed at any GM dealership and
parts are readily available throughout the area. Staff therefore recommends awarding the
bid to lowest bidder.
Per the Purchasing Directive 3-5, staff sent bid specifications to multiple dealerships, had the
invitation to bid printed in a local newspaper, and placed all specifications on the City’s
website. If the bid is awarded by City Council, staff anticipates receiving the replacement
truck in late May, 2017. Below is a summary of the pick-up truck’s budget:
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $35,000 $34,199 Y
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COUNCIL ACTION: Award of bid for the replacement of a Building Maintenance pick-up
truck to the low bidder, Palmen GMC, in the amount of $34,199.
COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented
6. ORDINANCES
7. ORDINANCES AFFECTING CODE AMENDMENTS
8. NEW BUSINESS
9. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
1. Discussion Relating to Proposed Improvements on the Milwaukee District North Line
associated with the Chicago-Milwaukee Hiawatha Service Environmental
Assessment
PRESENTED BY: Robert Kiely, City Manager
PURPOSE AND ACTION REQUESTED: In the coming weeks the City Council will be asked to
consider a Resolution relating to proposed improvements on the Milwaukee-District North Line
(west side) prompted by a proposal by Wisconsin DOT to increase the number of Amtrak
Hiawatha service trains by six (6).
BACKGROUND/DISCUSSION: The City is served by three rail lines running north-south through
the community. The Union Pacific North Line (UP) runs through east Lake Forest and is
operated by Metra for commuter rail service. The Union Pacific Freight Line runs parallel to Rt.
41. The Milwaukee-District North Line (MDN) runs through west Lake Forest and is owned by
Metra which services Metra, Amtrak and Union Pacific freight.
Since April, 2007 when the City in cooperation with Metra and other Lake County
communities and employers instituted the “Sunrise Express” reverse commuter rail service, it
has embarked on a number of commuter rail-related initiatives to better serve the
Community and Lake County. These initiatives included:
• Realizing express commuter service between Lake Forest and Chicago.
• Realizing southbound service on the MD-N line between the hours of 4:44
and 7:59pm M-F.
• Convincing Amtrak to provide service to Lake County by stopping at the
Telegraph Rd. Station.
• Obtaining approval and funding for the construction of a pedestrian
underpass at the Telegraph Rd. Station
1. Express Commuter Service from both Stations:
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Monday, March 6, 2017 City Council Agenda
For years the real estate community has been reporting that many “potential home
sales” have been lost to other southern north shore communities (ie: Wilmette,
Winnetka) because of the lengthy commute from Lake Forest to Chicago (60min.) The
Mayor has asked Metra to explore the possibility of an express train from/to Lake Forest
to/from Chicago during the morning and afternoon rush hours. Metra officials have
indicated that the concept of express service to key stations is something that they are
currently exploring on all of their commuter lines.
2. MD-N Afternoon Southbound Service Gap:
The businesses in Conway Office Park as well as neighboring communities have
expressed concern that there is not a southbound train on the MD-N line that stops at
the Telegraph Rd. Station between the hours of 4:44 and 7:59pm. Obviously this is
problematic for employees who live in Chicago and commute to their place of
employment in Lake Forest or surrounding areas. Some of the businesses have taken to
busing employees to the Deerfield station so they can take a train home during these
hours. Discussion on filling this gap in service has come up in conversations regarding
the third main rail on the MD-N line.
3. Amtrak Stop in Lake County/Lake Forest
In 2010, the City approved a Memorandum of Understanding (“MOU”) with Metra,
Amtrak, IDOT, WisDOT and Canadian Pacific Railroad agreeing to cooperate in
improving pedestrian safety and establishing an Amtrak stop at the Telegraph Rd.
Station. Over the past 6+ years, the City has received state and federal funds to design
a pedestrian underpass as well as document support for an Amtrak stop in Lake
County. Currently there is no Amtrak service in Lake County. Support for such a stop is
very broad-based including from state and federal legislators, many Lake County
communities, and area-businesses, Lake Forest Hospital, Great Lake Naval Base,
Mitchell Airfield and Milwaukee County. Very recently, WisDot and IDOT have gone on
record supporting the Amtrak stop subject to certain conditions being met. Their
commitment is critical in that they fund the Amtrak Hiawatha Service between
Milwaukee and Chicago (WisDOT 80%, IDOT 20%).
4. Pedestrian Underpass:
In March, 2012 the City hired HDR Engineers to undertake preliminary design of a
pedestrian underpass just south of the Telegraph Rd. Station. The design required a
“Jack-and-Bore-“construction technique due to restrictions placed on the project by
Metra to not close either of the tracks during construction. The preliminary cost
estimates for the tunnel project were $13 million. In January, 2015 the City engaged
Hanson Professional Associates to undertake a peer review and identify any options
available for reducing the price of the project. They reported that the only practical
method for reducing the cost of the project was to switch to a “bridge” construction
method which would save approximately $2.5 million but require that each track be
systematically taken out of service over a long weekend. Hanson has completed its
preliminary engineering plans for the new approach which have been reviewed and
accepted by Metra engineers. Before directing Hanson to proceed with preparing
construction drawings, the City has asked Metra for some type of written confirmation
that they will work with the City to permit the periodical closing of the track to
accommodate the new construction technique. If approved, the City will request a
proposal from Hanson to prepare construction documents. The cost of this work can
be charged off against the remaining state grant funding ($694,689).
PROJECT REVIEW/RECOMMENDATIONS:
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Monday, March 6, 2017 City Council Agenda
Reviewed Date Comments
City Council 2/21/17
Approval to proceed with securing IDOT
approval to redesign the pedestrian
underpass.
City Council 3/7/16 Approval of contract with Hanson for
train bridge concept study.
City Council 4/20/15
Authorize funding for Phase II final
engineering to HDR for underpass
project.
City Council 10/20/14
Discussion of various items relating to
West Train Station Pedestrian Underpass
project.
City Council 7/16/12
Review Preliminary design options for
underpass project and approval of a
resolution supporting an Amtrak
Hiawatha Station stop in Lake Forest.
City Council 3/5/12
Award Phase I contract to HDR
Engineering for Pedestrian Underpass
project.
City Council 1/19/10 Approve recommendation supporting
an Amtrak stop in Lake Forest.
DISCUSSION ITEMS:
At the City Council’s February 21 meeting, representatives of Metra made a presentation on
why it supports the proposed system improvements outlined in the draft EA, including support
for Rondout Design Alternative 2. They also indicated conceptual approval of the proposed
new engineering design for the pedestrian underpass which prompted the City Council’s
approval to proceed with steps to redesign the project to a bridge, “cut-and-fill” concept.
The City Council also heard concerns from residents of Academy Woods, Pine Oaks and
other properties adjacent to the MD-N line, about the City’s change in position with respect
to the EIS and their fear that the construction of a third main rail line from Rondout to the Lake
Forest Telegraph Road Station would result in more freight rail traffic on this line. Most residents
who spoke were not opposed to either the Metra or Amtrak services, but expressed concern
over the perceived increasing amount of freight traffic and the transporting of hazardous
waste adjacent to their homes.
No action was taken on the resolution at the February 21 meeting due to the absence of the
two Third Ward aldermen. Over the past two weeks, the Mayor and members of the City
Council have been meeting with representatives of the two homeowners’ associations and
other area residents to discuss the matter further and explore opportunities to both support
the City’s commuter-service efforts and neighbor’s concerns with the evolution of freight
traffic on the MD-N line. The matter is before the Council this evening to permit further
deliberation on what issues the City Council would like to see addressed in a final resolution.
COUNCIL ACTION: Discussion Only
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10. ADJOURNMENT
Office of the City Manager March 1, 2017
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the
City to make reasonable accommodations for those persons.
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THE CITY OF LAKE FOREST
ORDINANCE NO. 2017-_____
AN ORDINANCE AMENDING THE LAKE FOREST CITY CODE
RELATING TO CLASSES OF LICENSES FOR ALCOHOLIC BEVERAGES
WHEREAS, pursuant to its home rule authority and 235 ILCS 5, the City regulates the
sale and service of alcoholic liquor in the City; and
WHEREAS, the Mayor and City Council have determined that it is in the best interests of
the City and its residents to amend the City’s regulations affecting alcoholic liquor in the manner
set forth below;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the
City Council and are hereby incorporated into and made a part of this Ordinance.
SECTION TWO: Amendment to Section 111.001 of the City Code. Section 111.001,
entitled "Definitions," of Chapter 111, entitled "Alcoholic Beverages," of the Lake Forest City Code
is hereby amended to add the following definition:
§ 111.001 DEFINITIONS.
GROCERY STORE. A retail store that is (a) over 15,000 square feet in size,
(b) has at least 60 off-street parking spaces devoted to such use, and (c)
devotes at least 60% of its gross floor area to the sale of household
foodstuffs for offsite consumption, including the sale of fresh produce,
meats, poultry, fish, deli products, dairy products, canned foods, dry foods,
beverages, baked foods and/or prepared foods. Other household supplies
or other products shall be secondary to the primary purpose of food sales.
The definition of "Grocery Store" shall not include any establishment that
sells gasoline or other fuel for dispensing into motor vehicles.
SECTION THREE: Amendment to Section 111.036 of the City Code. Section 111.036,
entitled "Local Liquor Licenses and Fees," of Chapter 111, entitled "Alcoholic Beverages," of the
Lake Forest City Code is hereby amended to add the following liquor license classification:
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(20) Class I-2 licenses, which shall authorize the service and consumption of
bring-your-own-beverages on the licensed premises and shall impose a
corkage fee relating to each container of bring-your-own-beverage not to
exceed $10 per bring-your-own-beverage container. I-2 licenses shall only
authorize the service and consumption of beer and wine. Additionally, the
service and consumption of bring-your-own-beverages for purposes of a Class
I-2 license shall be deemed the sale of alcoholic liquor for purposes of Section
111.043, and I-2 licenses shall only be available to those licensees who are
otherwise compliant with the law.
(21) Class I-3 licenses, which shall authorize the service and consumption of
bring-your-own-beverages on city-owned property that has been rented or
reserved by the licensee for fundraising events, festivals, outings, or other
similar special events with fewer than 200 people in attendance. In no event
shall an I-3 license be valid for longer than 48 hours. Class I-3 licenses do not
permit patrons of a licensed premises to depart the licensed premises with a
bring-your-own-beverage unless that beverage is in its original container and
with the seal unbroken. I-3 licenses shall only authorize the service and
consumption of beer and wine. Additionally, the service and consumption of
bring-your-own-beverages for purposes of a Class I-3 license shall be deemed
the sale of alcoholic liquor for purposes of Section 111.043, but the
Commissioner is authorized to waive portions of the required background
information and statements found in Section 111.043 for I-3 license
applicants. I-3 licenses shall only be available to those licensees who are
otherwise compliant with the law.
(22) Class J license, which shall be an adjunct to the operation of a Grocery
Store that already holds a valid existing liquor license and is operated on the
terms and conditions herein specified. A licensee holding a Class J license
may sell and serve individual servings of beer and wine for consumption on
the premises and not in the original container. Such a license may be issued
to and/or retained for use only at an establishment that the Commissioner
determines (in the Commissioner’s reasonable discretion) qualifies fully as
a Grocery Store as defined in this Chapter.
SECTION FOUR: Establishment of Fee for Class J Liquor License. The liquor license
fee for a Class I-2 license is hereby established at $1,500.00 per year. The liquor license fee for
a Class I-3 license is hereby established at $100 per event. The liquor license fee for a Class J
license is hereby established at $500.00 per year. The City’s official Fee Schedule is and shall
be amended to reflect such Class I-2, Class I-3, and Class J license fees.
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SECTION FIVE: Number of Class J Liquor License. Subsection A of Section 111.037,
entitled "Number of Licenses," of Chapter 111, entitled "Alcoholic Beverages," of the Lake Forest
City Code is hereby amended to provide as follows:
Class Maximum Number of Licenses Authorized
A-1 7
A-2 4
A-3 No more than the total number of Class A-1 licenses issued by the city
B-1 1
C-1 4
C-2 9
C-3 9
D-1 5
E-1 2
F-1 1
F-2 As many as determined reasonable by the Commissioner
F-3 As many as determined reasonable by the Commissioner
F-4 As many as determined reasonable by the Commissioner
F-5 1
F-6 3
G-1 1
G-2 2
H-1 0
H-2 1
1-1 No more than the total number of Class B-1, C-1, C-2, C-3, D-1, E-1 and F-1 licenses
issued by the city
I-2 1
I-3 As many as determined reasonable by the Commissioner
J 1
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SECTION SIX: Effective Date. This Ordinance shall be in full force and effect upon its
passage, approval, and publication in pamphlet form in the manner provided by law.
Passed this ____ day of _________________________, 2017.
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this __ day of _________________________, 2017.
_____________________________
Mayor
ATTEST:
_______________________________
City Clerk
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The City of Lake Forest
CITY COUNCIL
Proceedings of the Tuesday, February 21, 2017
City Council Meeting - City Council Chambers, 6:30 p.m.
CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30 pm,
and City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon,
Alderman Newman, Alderman Reisenberg, Alderman Moreno and Alderman Buschmann.
Absent: Alderman Tack, Alderman Reisenberg
Also present were: Robert Kiely Jr., City Manager; Catherine Czerniak, Director of Community Development,
Victor Filippini, City Attorney; Susan Banks, Communications Manager; Michael Thomas, Director of Public
Works; Karl Walldorf, Chief of Police; Pete Siebert, Acting Fire Chief; Mike Strong, Assistant to the City
Manager along with other members of City Staff.
There were approximately 75 persons present in the Council Chamber.
CALL TO ORDER AND ROLL CALL 6:30 pm
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Schoenheider stated that no action will be taken on the Resolution relating to the Chicago-
Milwaukee Service Proposal but will be delayed until the March 6, 2017 City Council meeting when both of
the Third Ward Aldermen will be present.
A. 2017-2018 Board & Commission Appointments
ELAWA FARM COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
BARRY HOLLINGSWORTH APPOINT AS CHAIR 2
COUNCIL ACTION: Approve the Mayors Appointment
Alderman Moreno made a motion to approve the Mayors appointment, seconded by Alderman Beidler.
Motion carried unanimously by voice vote.
B. Consideration of Various Items Relating to Rail Service and Pedestrian Safety within the
City of Lake Forest.
PRESENTED BY: Robert Kiely, City Manager
Norman Carlson, President of Metra Board
Donald Orseno, Executive Director of Metra
James Messmore, Senior VP, Hanson Professional Services
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Proceedings of the Tuesday, February 21, 2017
Regular City Council Meeting
City Manager Bob Kiely provided an in-depth background on both rail lines in Lake Forest and the initiatives
the City has worked on, including helping to establish the Sunrise Service at the East Train Station as well as
looking into developing an underpass and an Amtrak stop at the Telegraph Road Station. He acknowledged
the letters and emails from residents regarding the Chicago-Milwaukee Environmental Assessment and
provided a background of what has occurred since the topic was brought to the City Council’s attention at
its November 7, 2016 meeting. At that meeting, a Resolution was passed asking the Federal Rail Association
(FRA) to extend the deadline for public comment. Since that date, the City held a public forum on the
subject, gathered input from residents, and submitted them to the Federal Rail Association for
consideration. Mr. Kiely explained the essence of the new proposed Resolution. Mr. Kiely introduced Norm
Carlson, President of the Metra Board.
Mr. Carlson reported on Metra’s operating goals and the challenges Metra faces daily with transit times and
on-time performances. He stated that Metra began discussions in 2002 with IDOT and WisDot about adding
the third rail so that trains are allowed to continuously move and pass one another when necessary. Mr.
Carlson emphasized that the third rail is not for holding trains, but for “moving trains”. He introduced Don
Orseno, Executive Director of Metra.
Mr. Orseno provided further detail about the rail lines and service operations, explaining how Metra
believes that these infrastructure improvements are necessary in order to maintain the levels of high service
to commuters and dealing with the complex issues of combining commuter trains, freight trains and Amtrak
trains. Mr. Orseno introduced Richard Oppenheimer, Assistant Superintendent of Metra, who gave a
presentation.
Questions were taken from the City Council members by the Metra officials.
Mayor Schoenheider announced that anyone wanting to make public comment will have three minutes. The
following persons offered their opinions to the City Council:
Sue Stoehrmann, 1690 Harvard Ct.
Tom Sarsfield, 1808 Princeton Ct.
Nancy Coolley, 1751 Stanford Ct.
Rick Cusack, 1126 Pine Oaks Circle
JoAnn Desmond, 1681 Yale Ct.
Rick Dall, 1660 Cornell Ct. PASSED
Bruce Schultz, 1144 Pine Oaks Circle
Roderick Johnson, Arbor Ridge
Rommy Lopat, 410 E. Woodland
Ron Coolley, 1751 Stanford
Amy Keaton, 1305 Gavin Ct.
Pam, 1895 Bowling Green Drive
As a follow up to public comment, Mayor Schoenheider noted that the demand for Amtrak from Wisconsin
to the City of Lake Forest is high from the employers and employees in Lake Forest. The City Council and
Mayor thanked Metra for attending the meeting. Mayor Schoenheider again stated that the City Council
will delay voting on the proposed resolution for two weeks so that the City Council can sort through all the
residents’ comments on this complex issue.
Mayor Schoenheider then introduced Jim Messmore, Senior Vice President of Hanson Professional
Engineering Services.
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Proceedings of the Tuesday, February 21, 2017
Regular City Council Meeting
Mr. Messmore gave a presentation on a proposed pedestrian underpass at the Telegraph Road Train Station
and took questions from the City Council. The City Council had a lengthy discussion on the Memorandum of
Understanding (MOU) with Metra. Mayor Schoenheider remarked that the City has been working on this
initiative for quite some time. City Manager Robert Kiely added, to clarify, that the (Federal Railroad
Association) FRA controls the freight trains.
City Manager Bob Kiely asked Mr. Messmore to clarify the differentiation between an Environmental
Assessment and an Environmental Impact Study. Mr. Messmore stated that he thought it highly unlikely
that the FRA would conduct an EIS in this case as all the proposed work is being done in the right of way.
Mr. Messmore answered additional questions asked by members of the City Council.
Mayor Schoenheider asked for a motion to authorize the Mayor and City Manager to execute an MOU or
similar agreement with Metra to permit the City to proceed with final engineering of the pedestrian
underpass utilizing the bridge technique which will necessitate the periodic closing of Metra’s tracks near
the Telegraph Rd. Station.
COUNCIL ACTION: If determined to be appropriate by the City Council, approve the following actions.
1. Authorize the Mayor and City Manager to execute an MOU or similar agreement with Metra
to permit the City to proceed with final engineering of the pedestrian underpass utilizing the
bridge technique which will necessitate the periodic closing of Metra’s tracks near the
Telegraph Rd. Station.
2. Approve the attached Resolution regarding commuter service in the City and the design
alternatives proposed in the Chicago-Milwaukee Intercity Passenger Rail Corridor draft EA
released October 6, 2016.
Alderman Moreno made a motion to authorize the Mayor and City Manager to execute an MOU or similar
agreement with Metra to permit the City to proceed with final engineering of the pedestrian underpass
utilizing the bridge technique which will necessitate the periodic closing of Metra’s tracks near the
Telegraph Rd. Station, seconded by Alderman Pandaleon. The following voted “Aye”: Aldermen Waldeck,
Beidler, Pandaleon, Newman, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays,
motion carried. Item #2 will be held over until the Monday, March 6, 2017 City Council meeting.
COMMENTS BY CITY MANAGER
COMMENTS BY COUNCIL MEMBERS
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the February 6, 2017 City Council Meeting Minutes
2. Approval of the February 13, 2017 Special City Council Workshop Meeting Minutes
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Proceedings of the Tuesday, February 21, 2017
Regular City Council Meeting
3. Consideration of an Ordinance Amending Section 159.047 of the City Code, as Recommended
by the Plan Commission. (Final Approval)
4. Approval of the purchase of semi-ruggedized computers for fire department use as budgeted
in FY2017
5. Consideration of a Recommendation from the Zoning Board of Appeals in Support of a
Special Use Permit Approving the Relocation of an Existing Special Use, the Lake Forest/Lake
Bluff Historical Society. (First Reading, and if Desired by the City Council, Final Approval)
6. Consideration of Ordinances Approving Recommendations from the Building Review Board.
(First Reading and if Desired by the City Council, Final Approval)
7. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation
Commission. (First Reading and if Desired by the City Council, Final Approval)
8. Authorization to Issue Reimbursement for City Work Costs Related to Clean-up of the City’s
Former Municipal Services Site.
9. Award of Bid for the Replacement of an Administrative Vehicle for the Fire Department
Included in the FY2018 Capital Equipment Budget
10. Award of Bid for the Replacement of a Sewer Cleaning & Vacuum Machine Included in the
F.Y. 2018 Capital Equipment Budget
11. Award of Bid for the Replacement of Track Loaders for the Parks & Forestry Sections
Included in the F.Y. 2018 Capital Equipment Budget
12. Award of Bid for a Replacement 16’ Self-Propelled, 4WD Rotary Mower for the Parks Section
Included in the F.Y. 2018 Capital Equipment Budget
COUNCIL ACTION: Approval of the twelve (12) Omnibus items as presented
Mayor Schoenheider asked members of the Council if they would like to remove any item or take it
separately. The City Council had discussion on items 10, 11 and 12. Mayor Schoenheider asked for a motion
to approve the twelve Omnibus items as presented.
Alderman Beidler made a motion to approve the twelve Omnibus items as presented, seconded by
Alderman Moreno. The following voted “Aye”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Moreno
and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES AFFECTING CODE AMENDMENTS
NEW BUSINESS
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Proceedings of the Tuesday, February 21, 2017
Regular City Council Meeting
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT
There being no further business. Alderman Pandaleon made a motion to adjourn, seconded by Alderman
Moreno. Motion carried unanimously by voice vote at 9:26 p.m.
Respectfully Submitted
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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