CITY COUNCIL 2017/02/21 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
**Tuesday, February 21, 2017 at 6:30 pm
City Hall Council Chambers
Honorable Mayor, Donald Schoenheider
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
George Pandaleon, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Timothy Newman, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. 2017-2018 Board & Commission Appointments
ELAWA FARM COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
BARRY HOLLINGSWORTH APPOINT AS CHAIR 2
A copy of the volunteer profile sheet can be found beginning on page 17.
COUNCIL ACTION: Approve the Mayors Appointment
B. Consideration of Various Items Relating to Rail Service and Pedestrian Safety
within the City of Lake Forest.
PRESENTED BY: Robert Kiely, City Manager
Norman Carlson, President of Metra Board
Donald Orseno, Executive Director of Metra
James Messmore, Senior VP, Hanson Professional Services
PURPOSE AND ACTION REQUESTED: The City Council is being asked to consider a Resolution
(beginning on page 18) and action items relating to projects impacting rail service and
pedestrian safety on the Union Pacific North Line (east side) and Milwaukee-District North Line
(west side) which have been previously discussed and under consideration by the community
for a number of years.
BACKGROUND/DISCUSSION: The City is served by three rail lines running north-south through
the community. The Union Pacific North Line (UP) runs through east Lake Forest and is
1
Tuesday, February 21, 2017 City Council Agenda
operated by Metra for commuter rail service. The Union Pacific Freight Line runs parallel to Rt.
41. The Milwaukee-District North Line (MDN) runs through west Lake Forest and is owned by
Metra which services Metra, Amtrak and Union Pacific freight.
Since April, 2007 when the City in cooperation with Metra and other Lake County
communities and employers instituted the “Sunrise Express” reverse commuter rail service, it
has embarked on a number of commuter rail-related initiatives to better serve the
Community and Lake County. These initiatives included:
• Realizing express commuter service between Lake Forest and Chicago.
• Realizing southbound service on the MD-N line between the hours of 4:44
and 7:59pm M-F.
• Convincing Amtrak to provide service to Lake County by stopping at the
Telegraph Rd. Station.
• Obtaining approval and funding for the construction of a pedestrian
underpass at the Telegraph Rd. Station
1. Express Commuter Service:
For years the real estate community has been reporting that many “potential home
sales” have been lost to other southern north shore communities (ie: Wilmette,
Winnetka) because of the lengthy commute from Lake Forest to Chicago (60min.) The
Mayor has asked Metra to explore the possibility of an express train from/to Lake Forest
to/from Chicago during the morning and afternoon rush hours. Metra officials have
indicated that the concept of express service to key stations is something that they are
currently exploring on all of their commuter lines.
2. MD-N Afternoon Southbound Service Gap:
The businesses in Conway Office Park as well as neighboring communities have
expressed concern that there is not a southbound train on the MD-N line that stops at
the Telegraph Rd. Station between the hours of 4:44 and 7:59pm. Obviously this is
problematic for employees who live in Chicago and commute to their place of
employment in Lake Forest or surrounding areas. Some of the businesses have taken to
busing employees to the Deerfield station so they can take a train home during these
hours. Discussion on filling this gap in service has come up in conversations regarding
the third main rail on the MD-N line.
3. Amtrak Stop in Lake County/Lake Forest
In 2010, the City approved a Memorandum of Understanding (“MOU”) with Metra,
Amtrak, IDOT, WisDOT and Canadian Pacific Railroad agreeing to cooperate in
improving pedestrian safety and establishing an Amtrak stop at the Telegraph Rd.
Station. Over the past 6+ years, the City has received state and federal funds to design
a pedestrian underpass as well as document support for an Amtrak stop in Lake
County. Currently there is no Amtrak service in Lake County. Support for such a stop is
very broad-based including from state and federal legislators, many Lake County
communities, and area-businesses, Lake Forest Hospital, Great Lake Naval Base,
Mitchell Airfield and Milwaukee County. Very recently, WisDot and IDOT have gone on
record supporting the Amtrak stop subject to certain conditions being met. Their
commitment is critical in that they fund the Amtrak Hiawatha Service between
Milwaukee and Chicago (WisDOT 80%, IDOT 20%).
4. Pedestrian Underpass:
In March, 2012 the City hired HDR Engineers to undertake preliminary design of a
pedestrian underpass just south of the Telegraph Rd. Station. The design required a
“Jack-and-Bore-“construction technique due to restrictions placed on the project by
2
Tuesday, February 21, 2017 City Council Agenda
Metra to not close either of the tracks during construction. The preliminary cost
estimates for the tunnel project were $13 million. In January, 2015 the City engaged
Hanson Professional Associates to undertake a peer review and identify any options
available for reducing the price of the project. They reported that the only practical
method for reducing the cost of the project was to switch to a “bridge” construction
method which would save approximately $2.5 million but require that each track be
systematically taken out of service over a long weekend. Hanson has completed its
preliminary engineering plans for the new approach which have been reviewed and
accepted by Metra engineers. Before directing Hanson to proceed with preparing
construction drawings, the City has asked Metra for some type of written confirmation
that they will work with the City to permit the periodical closing of the track to
accommodate the new construction technique. If approved, the City will request a
proposal from Hanson to prepare construction documents. The cost of this work can
be charged off against the remaining state grant funding ($694,689).
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 3/7/16 Approval of contract with Hanson for
train bridge concept study.
City Council 4/20/15
Authorize funding for Phase II final
engineering to HDR for underpass
project.
City Council 10/20/14
Discussion of various items relating to
West Train Station Pedestrian Underpass
project.
City Council 7/16/12
Review Preliminary design options for
underpass project and approval of a
resolution supporting an Amtrak
Hiawatha Station stop in Lake Forest.
City Council 3/5/12
Award Phase I contract to HDR
Engineering for Pedestrian Underpass
project.
City Council 1/19/10 Approve recommendation supporting
an Amtrak stop in Lake Forest.
DISCUSSION ITEMS:
1. Presentation by Metra officials on the following matters;
a. Metra Priorities for 2017 and beyond.
b. Metra update on express service to LF.
c. Metra’s position on new “bridge-design” pedestrian underpass concept and
willingness to temporarily close one rail line to accommodate construction.
d. Metra position on WisDOT and IDOT’s conditions for an Amtrak stop as set forth
in its respective letters dated January 18 and January 23, 2017.
3
Tuesday, February 21, 2017 City Council Agenda
e. Metra’s position on the proposed third main rail line recommended in the
Amtrak Hiawatha Service EA report as set forth in its letter dated January 12,
2017, and its implications on the MD-N line afternoon schedule gap.
COUNCIL ACTION: If determined to be appropriate by the City Council, approve the following
actions.
1. Authorize the Mayor and City Manager to execute an MOU or similar agreement
with Metra to permit the City to proceed with final engineering of the pedestrian
underpass utilizing the bridge technique which will necessitate the periodic closing
of Metra’s tracks near the Telegraph Rd. Station.
2. Approve the attached Resolution regarding commuter service in the City and the
design alternatives proposed in the Chicago-Milwaukee Intercity Passenger Rail
Corridor draft EA released October 6, 2016.
2. COMMENTS BY CITY MANAGER
3. COMMENTS BY COUNCIL MEMBERS
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the February 6, 2017 City Council Meeting Minutes
A copy of the minutes can be found on page 31.
COUNCIL ACTION: Approval of the Minutes
2. Approval of the February 13, 2017 Special City Council Workshop Meeting Minutes
A copy of the minutes can be found on page 36.
COUNCIL ACTION: Approval of the Minutes
3. Consideration of an Ordinance Amending Section 159.047 of the City Code, as
Recommended by the Plan Commission. (Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development - 847-810-3504
4
Tuesday, February 21, 2017 City Council Agenda
PURPOSE AND ACTION REQUESTED: On February 6, 2017, the City Council approved first reading of
an ordinance amending Section 159.047, “Planned Developments”. The matter is now before the
City Council for final consideration as part of the Omnibus Agenda.
BACKGROUND: In January, 2015, the City Council approved an Ordinance adopting an
updated City Code. Since that time, various Boards and Commissions, City staff and the City
Attorney’s office continue to review the Code and, as determined to be appropriate,
recommend amendments to 1) reflect current practices and policies, and 2) to provide
clarification, general clean-up of language and reorganization where appropriate.
The Section of the Code dealing with Planned Developments; developments that involve
multiple parcels, unified development, shared amenities and common space, was
considered by the Plan Commission at a public hearing in January. The provisions of this
Section were recently used to support the redevelopment of the City’s former Municipal
Services site and will be the tool that will ultimately be used to authorize final approval of the
overall McKinley Road redevelopment project.
The proposed amendments to 159.047 include various minor edits, corrections and updates
that reflect current practices. The key changes are highlighted below:
The purpose is expanded to include current community goals.
Language was added to clarify that “apartment planned developments” include
various types of multi-family units, not just rental units.
Language was added to reflect goals supporting and enhancing the City’s business
districts.
The O-1, Office District, is added to the districts in which multi-family planned
developments may be located.
Modifications to reflect that the B-2 district was, several years ago, divided into four
separate commercial districts, B-1 through B – 4.
No public testimony was presented on the proposed changes. The Commission voted 6 to 0
to recommend approval of the amendments to the City Council.
Section 159.047, with the proposed revisions, is included in the Council packet beginning on
page 38. Since first reading, the City Attorney has made some further edits which are
reflected in highlighted text. A clean copy of the Section is also provided for convenience.
COUNCIL ACTION: Grant final approval of an Ordinance Amending Section 159.047 of the
City Code, as Recommended by the Plan Commission.
4. Approval of the purchase of semi-ruggedized computers for fire department use as
budgeted in FY2017
STAFF CONTACT: Joseph Gabanski, Assistant Director IT Division (847-810-3591)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the replacement of 14
ruggedized laptops used by the Fire Department. This replacement project evaluated
alternatives to the fully ruggedized Panasonic Toughbooks with less expensive mobile
computers designed to operate reliably in the harsh environments of the City’s fire engines
and ambulances.
5
Tuesday, February 21, 2017 City Council Agenda
BACKGROUND/DISCUSSION: The City has 14 fully ruggedized laptops recommended for
replacement in FY2017 based on a 6 year replacement cycle. These computers are
considered end of life (EOL) as they no longer have a warranty and most are starting to
report reduced performance when performing common tasks. All computers of this
proposed replacement are 6 years old. The City’s total current inventory of fully ruggedized
computers consists of 36 Panasonic Toughbooks.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Fire Department Field Testing 11/2016 - 01/2017 Three vendors participated
Proposals Received 01/2017 – 02/2017 Including best and final
pricing
To evaluate less costly alternatives to a fully ruggedized laptop/tablet, the City’s Fire
Department, with the support of the IT Division, field tested two other manufacturers’ laptops
that are determined to be, “semi-ruggedized,” along with a scaled down Toughbook. These
tablets are certified to work in extreme temperature fluctuations of more than 50 degrees
Fahrenheit in one hour, can operate in high humidity, tolerate spills/rain, and are sealed to
protect against vibration. The difference between these models and a fully ruggedized
computer is that although they meet some standards for ruggedization, they do not meet all,
like being fully waterproof or corrosion proof. These semi-ruggedized computers are not
recommended to work outside in the elements but are conducive to operate in a fire engine
or ambulance.
The Fire Department does not recommend a standard laptop or tablet for these
environments, as they would regularly be exposed to conditions that require a more durable
product. Some area fire departments experimented with standard tablets/laptops in their
vehicles to save money. Their result was that standard production machines failed sooner
than their previous ruggedized models, and were not suitable to be mounted in vehicles. The
vehicle mounted tablets are routinely exposed to excessive vibration and extreme
temperature changes. Any cost savings realized by buying standard tablets/laptops, would
be negated by equipment failure and more frequent replacement costs.
BUDGET/FISCAL IMPACT: Staff received the following pricing for this project:
Vendor Total Amount
Dell (Latitude 7202) $38,674
Heartland (Getac F110) $56,028
CDS (Panasonic Toughbook) $64,834
Heartland (Getac A140) $66,811
Staff recommends purchasing the Dell Latitude 7202 semi-ruggedized tablets. The Dell tablet
offers similar hardware configuration of the other vendors’ proposals such as Gorilla Glass
display with reduced reflectivity and glove-capable multi-touch display. The device model
has been independently tested to meet certain harsh environmental conditions. Fire and IT
testing of the devices have met all application testing criteria in mapping and Computer
6
Tuesday, February 21, 2017 City Council Agenda
Aided Dispatch (CAD) information. Public safety customer reference checks have been
acceptable. Additionally the Dell proposal is the lowest proposed cost and includes vehicle
mounting costs by Dell’s authorized installation contractor, MPC Communications.
The City standardized all desktops and laptops with Dell products 16 years ago. The
standardizations help staff to efficiently deploy, troubleshoot, and maintain the systems. Dell
provides the City with government contract pricing based on the Midwestern Higher
Education Compact (MHEC) contract pricing, contract MHEC-07012015, to which the City is
authorized to participate.
Costs are budgeted as follows:
FY2017 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Emergency Telephone Fund
205-7672-421-6610 $86,400 $40,608 Y
COUNCIL ACTION: If determined to be appropriate by the City Council, approve the
purchase of fourteen (14) semi-ruggedized laptops from Dell for $30,484, mounting by Dell’s
installation sub-contractor, MPC Communications, in the amount of $8,190, and a five
percent (5%) cabling contingency for a total amount not to exceed $40,608.
5. Consideration of a Recommendation from the Zoning Board of Appeals in Support
of a Special Use Permit Approving the Relocation of an Existing Special Use, the
Lake Forest/Lake Bluff Historical Society. (First Reading, and if Desired by the City
Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendation from the Zoning Board of Appeals is presented to the City Council
for consideration as part of the Omnibus Agenda.
On January 23, 2017, the Zoning Board of Appeals held a public hearing to consider a
request to recognize a longtime, existing Special Use, the Lake Forest/Lake Bluff Historical
Society, and to authorize its operation at a new location, in existing buildings, on the
southwest corner of Deerpath and Washington Road.
The Historical Society, a local not for profit organization, has served the community for
decades. Originally a tenant at the Gorton Community Center, the Historical Society moved
into the City owned building at 361 E. Westminster in 1998 and operated at that location until
late 2016. In January, 2016, the Historical Society acquired contiguous properties addressed
as 509 Deerpath and 630 Washington Road which together were previously the location of
the Church of Christ Scientist.
The Historical Society is a low-key, generally passive use. In its prior location, 361 E.
Westminster, the Historical Society was immediately adjacent to single family homes and
proved to be a compatible use. The Historical Society will occupy both of the existing
buildings at the new site. The offices for the Historical Society’s administrative staff will be
7
Tuesday, February 21, 2017 City Council Agenda
located in the smaller structure which was originally a single family home and then used as a
Sunday school by the Church. The larger structure, the former Church, will be used for
exhibition space, lectures and special programs.
Additional background information on this petition is included in the Council packet beginning on
page 50. An Ordinance approving a Special Use Permit to authorize the location of the Historical
Society at the new site, subject to conditions as recommended by the Zoning Board of Appeals, is
also included in the packet.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of an Ordinance granting a Special Use Permit for the Lake
Forest/Lake Bluff Historical Society as recommended by the Zoning Board of Appeals.
6. Consideration of Ordinances Approving Recommendations from the Building
Review Board. (First Reading and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendations from the Building Review Board are presented to the City Council
for consideration as part of the Omnibus Agenda.
158 N. Western Avenue - The Building Review Board recommended approval of the demolition of
the existing single family residence and garage and approval of a replacement residence,
detached garage and landscape plan. A neighbor stated support for the project but noted
concerns about drainage and impacts to existing trees. The Board confirmed that the City
Engineer will review the drainage plan, prior to the issuance of building permits, to assure that the
project will not create drainage issues on neighboring properties. In addition, the Board noted that
if existing trees are impacted by the project, replacement trees will be required in accordance with
the City Code. (Board vote: 6-0, approved)
980 Walden Lane - The Building Review Board recommended approval of a replacement
residence, attached garage and site plan. An earlier residence on this site was demolished several
years ago. Several neighbors raised questions about the massing, design and compatibility of the
proposed house with the streetscape and overall neighborhood. The design of the house was
refined in response to the input received and the house was shifted back on the lot, further away
from the streetscape, to allow it to fit more quietly into the streetscape and provide space for
landscaping. (Board vote: 5-0, approved)
207 E. Westminster - The Building Review Board recommended approval of signs for a third floor
tenant. No public testimony was presented on this matter. (Board vote: 7-0, approved)
The Ordinances approving the petitions as recommended by the Building Review Board, with key
exhibits attached, are included in the Council packet beginning on page 64. The Ordinances,
complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinances approving the petitions in accordance with the
Building Review Board’s recommendations.
8
Tuesday, February 21, 2017 City Council Agenda
7. Consideration of an Ordinance Approving a Recommendation from the Historic
Preservation Commission. (First Reading and if Desired by the City Council, Final
Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendation from the Historic Preservation Commission is presented to the City
Council for consideration as part of the Omnibus Agenda.
470 College Road - The Historic Preservation Commission recommended approval of a garage
addition, front façade modifications, window replacement, various alterations and a building scale
variance. Letters in support of the project were submitted by the Lake Forest Preservation
Foundation and a neighboring property owner. Public testimony was presented by a resident
expressing concern about some of the design elements. The final plans reflect some refinements to
achieve greater consistency with the architectural design of the existing residence. (Commission
vote: 6 - 0, approved)
The ordinance approving the petition with conditions of approval as recommended by the Historic
Preservation Commission, with key exhibits attached, is included in the Council’s packet beginning
on page 92. The Ordinance with complete exhibits is available for review in the Community
Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the petition in accordance with the
Historic Preservation Commission’s recommendation.
8. Authorization to Issue Reimbursement for City Work Costs Related to Clean-up of
the City’s Former Municipal Services Site.
STAFF CONTACT: Catherine J. Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: City Council action is requested to authorize the City
Manager to reimburse Focus Development for costs incurred in the performance of Deferred
and Unforeseen City Work at the former Municipal Services site.
BACKGROUND/DISCUSSION: In February, 2015, the City Council directed that the
environmental cleanup of the former Municipal Services site get underway. The cleanup
work included testing and investigation, demolition of all of the above ground structures,
removal of all known underground slabs, foundations and tanks, hauling and proper disposal
of impacted soils, removal of utilities and preparation and filing of the necessary reports in
order to obtain a letter of No Further Remediation. A No Further Remediation Letter was
received by the City in September, 2016.
Consistent with the terms of the sale of the City’s former Municipal Service Site, and as
detailed in the Redevelopment Agreement, the City is required to reimburse Focus
Development for costs related to Deferred City Work and Unforeseen City Work. Deferred
City Work includes removal of monitoring wells and portions of water and sewer lines left on
9
Tuesday, February 21, 2017 City Council Agenda
the site after the completion of the City’s clean-up work because removal could more
efficiently be handled as part of the developer’s site preparation work. The Unforeseen City
Work relates to any unknown underground structures discovered during excavation for the
new buildings and underground garages. The following work was necessary to address
Deferred and Unforeseen City Work and was completed between October 1st and
November, 20th, 2016, by contractors engaged by Focus Development. The work and
associated costs are summarized below.
Deferred/Unforeseen City Work Contractor Cost of Work
Removal of three City installed
monitoring wells Apex Companies $2,250
Removal of four underground
storage tanks and contaminated
soil and water from the site.
Removal of unforeseen
foundations and slabs.
Apex Companies
RW Collins Co.
Grace Analytical
Labs
John Keno and
Co.
$10,172.50
$19,754.50
$2,465.00
$7,164.00
The above direct contractors’ costs were reviewed by the City’s consultant, JHA and found
to be reasonable based on the scope of work. Review of requests for reimbursement for
additional City Work is underway and once the review and verification is completed,
additional requests for reimbursement will be presented to the City Council for consideration.
BUDGET/FISCAL IMPACT: The cost of the site cleanup is reimbursable through funds
generated by the TIF District.
Authorization to issue reimbursement as detailed below is requested.
FY2017 Funding Source Amount
Budgeted
Reimbursement
to Focus
Development
Authorized
Budgeted
Y/N
Laurel and Western TIF Fund
#322-2501-499-77-05 $1,548,469 $41,806 Yes
COUNCIL ACTION: Authorize the City Manager to issue reimbursement to Focus
Development for direct costs related to Deferred and Unforeseen City Work completed to
date in the amount of $41,806 consistent with the Redevelopment Agreement.
9. Award of Bid for the Replacement of an Administrative Vehicle for the Fire
Department Included in the FY2018 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the
replacement of an administrative vehicle for the Fire Department as proposed in the F.Y. 2018
10
Tuesday, February 21, 2017 City Council Agenda
capital equipment budget. Staff is recommending purchasing the replacement vehicle via
the Suburban Purchasing Cooperative administered by the Northwest Municipal Conference.
The City has utilized the Cooperative in the past with purchases of police cars and an
ambulance. With an order cut-off date of March 1, 2017, staff is requesting City Council
approval to avoid a price increase and to be able to receive the vehicle in early FY ‘18.
BACKGROUND/DISCUSSION: Unit # 202 is a 2008 Chevrolet Tahoe that has accrued
approximately 140,000 miles. This vehicle responds to various types of calls: Fire alarms,
ambulance calls, structure fires, and water and technical rescues. The vehicle has also been
used on many occasions as a shelter for residents who evacuate their home due to a
structure fire. When the vehicle is used as “Incident Command” and depending upon the
scale of the incident, there are typically two to four people in the vehicle monitoring multiple
radio frequencies. The vehicle carries a full set of turnout gear, rescue rope, a breathing
apparatus (SCBA), a mobile CAD computer, cold weather gear, extra uniforms, incident
command boards, incident command vests, 15 lb. fire extinguisher, portable radios, maps,
various hazmat and reference books, a medical bag with first aid, IV supplies, and an AED.
With the entire cargo area filled with gear, additional equipment is stored the back seat.
Finally, this vehicle at times is needed to tow the Department’s ATV or the MABAS boat. The
MABAS boat responds to multiple box cards and has been deployed as far north as Lake
Como, Wisconsin and as far south as Des Plaines.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee December 5, 2016 Reviewed & Approved
Finance Committee November 14, 2016 Reviewed with Capital Plan
BUDGET/FISCAL IMPACT: By the time the replacement unit arrives, the current Tahoe will have
accrued close to 150,000 miles. The current Tahoe’s lower outer door frames are rusted through
and the rocker panels, fenders, and quarter panels are all beginning to rust. Mechanically,
emission control work is needed and the motor mounts, engine oil cooler lines, and transmission
cooler lines all need to be replaced.
Currie Motors provided a trade-in value of $5,500. This amount will be deducted from the
purchase price of $38,768. The City has purchased vehicles from the Suburban Purchasing
Cooperative’s low bidder Currie Motors in the past and has not had any problems with the
dealership nor the delivered vehicles. All warranty work will be completed by the Chevy
Exchange on Rte. 41.
FY2018 Funding Source Amount Budget Amount
Requested
Budgeted?
Y/N
Capital Fund $35,000 $33,268 Y
COUNCIL ACTION: Award of bid for a replacement Fire Department administrative vehicle to
Currie Motors in the net amount of $33,268.
11
Tuesday, February 21, 2017 City Council Agenda
10. Award of Bid for the Replacement of a Sewer Cleaning & Vacuum Machine
Included in the F.Y. 2018 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization to purchase a
replacement sewer cleaning and vacuum machine included in the F.Y. 2018 capital
equipment budget.
BACKGROUND/DISCUSSION: The Water & Sewer Section has only one sewer cleaning /
vacuum machine that it uses daily in the spring, summer, and fall to clean the City’s 5,812
catch basins (street drains). Water & Sewer’s goal is to clean each basin every three years.
This machine, along with the City’s street sweeper, is one of two pieces of equipment that
prevent City streets from flooding during heavy rainfall events. Additionally, the machine
assists with the rodding of approximately 264 miles of storm and 149 miles of sanitary sewers
on an as needed basis. The machine is also used frequently to excavate around utilities for
water main, storm sewer, sanitary sewer, gas light, and cable fault repairs. Finally, it is
responsible for cleaning roadway water valve boxes as needed, removes stump grindings for
Forestry, and cleans numerous City-owned garage floor drains.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee December 5, 2016 Reviewed & Approved
Finance Committee November 14, 2016 Reviewed with Capital Plan
BUDGET/FISCAL IMPACT: The City’s 1997 sewer cleaning and vacuum machine has exceeded
its serviceable life. Major repairs were made to the unit in 2007. These repairs included
significant welding and re-coating of the debris tank, updating the boom controls, and
replacing the overhead vacuum tube. With its age and the nature of work it performs, it is no
longer cost effective to make similar repairs. Currently its steering gear and rear suspension
need to be re-built. Hydraulic hoses throughout the machine need to be replaced and parts
for the auxiliary engine (that is no longer manufactured) are extremely difficult to locate. Due
to its age and wear, the cleaning portion of this truck loses pressure intermittently. Finally, the
debris tank has rotted through in several locations, leaking material out onto the street
immediately after it is collected.
Staff is recommending purchasing a Vactor 2112, similar to the current machine. Vactor is by
far the largest producer of vacuum machines and has been doing so for over forty-five years.
Vactors are made in Streator, Illinois so parts and service are very accessible. A majority of
Chicagoland municipalities use Vactor machines for their storm and sanitary sewer
maintenance activities. By the time the replacement machine is put into service, the City’s
existing unit will have been utilized for over twenty years. Most municipalities replace their
vacuum machines between ten and fifteen years.
Similar to the National IPA, staff is requesting approval to purchase the replacement truck
through the National Joint Powers Alliance’s vendor, Standard Equipment. NJPA is a public
agency that was statutorily created to provide purchasing assistance to only governmental,
education, and non-profit agencies. NJPA purchases are included in the City’s purchasing
12
Tuesday, February 21, 2017 City Council Agenda
directive under section 9.0-F, government joint purchases. All items offered through NJPA are
competitively bid nationally and are sold through specific local vendors.
Standard Equipment provided a trade-in value of $17,500. This amount will be deducted
from the purchase price of $456,827. If approved by City Council, the replacement Vactor
will be ordered and received in mid-summer, in time to perform daily cleaning of the City’s
storm and sanitary sewer system.
Below is a summary of the vacuum truck’s budget:
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Water Fund $440,000 $439,327 Y
COUNCIL ACTION: Award of bid for the replacement of a sewer cleaning and vacuum
machine to Standard Equipment in the amount of $439,327.
11. Award of Bid for the Replacement of Track Loaders for the Parks & Forestry Sections
Included in the F.Y. 2018 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization to purchase
replacement track loaders for the Parks & Forestry Sections included in the F.Y. 2018 capital
equipment budget.
BACKGROUND/DISCUSSION: The Forestry Section uses various pieces of equipment each day
to accomplish its tree planting, tree trimming, tree removal, and stump grinding assignments.
For loading brush, logs, mulch, and new trees into truck beds, it uses a Toolcat with hydraulic
forks and bucket on the front end. The unit also plays a primary role in clearing sidewalks and
loading snow throughout the winter months. Additionally, the Parks Section uses a 1970s era
Bombardier track v-plow machine to plow sidewalks and walking paths in the winter months.
The proposed replacements for these two machines will accomplish all of these tasks, be
utilized year-round, and will significantly increase the Sections’ productivity in hard-to-reach
and significantly wet areas.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee December 5, 2016 Reviewed & Approved
Finance Committee November 14, 2016 Reviewed with Capital Plan
BUDGET/FISCAL IMPACT: The 2006 Bobcat Toolcat life-to-date maintenance costs including
parts, labor, and outside services, have exceeded $68,000. The entire unit has significant rust
throughout its cab, under-carriage, hydraulic lines, dump body, and frame. The front lifting
arms have been replaced three times and the most recent set of arms continuously requires
repairs by Fleet Maintenance. The 1970’s Bombardier is only operated in the winter months and
acquiring replacement parts has become extremely challenging. The track’s wheel bearings
require repair on a regular basis and the unit overheats each time it is used. The unit has been
13
Tuesday, February 21, 2017 City Council Agenda
unreliable to work through a complete snow event as it starter and / or alternator require repair
each time it is used.
Similar to the National IPA, staff is requesting approval to purchase the replacements units
through the National Joint Powers Alliance’s vendor, Atlas Bobcat. NJPA is a public agency
that was statutorily created to provide purchasing assistance to only governmental,
education, and non-profit agencies. NJPA purchases are included in the City’s purchasing
directive under section 9.0-F, government joint purchases. All items offered through NJPA are
competitively bid nationally and are sold through specific local vendors.
Atlas Bobcat provided a total trade-in value for both units of $12,000. This amount will be
deducted from the purchase price of $89,006. If approved by City Council, the replacement
track loaders will be ordered and received in early May, 2017, in time to assist with the stump
grinding, tree planting, and ground maintenance throughout the City.
Below is a summary of the track loaders’ budget:
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Parks Eqpt. Reserve Fund $77,000 $77,006 Y
COUNCIL ACTION: Award of bid for replacement track loaders to Atlas Bobcat in the
amount of $77,006.
12. Award of Bid for a Replacement 16’ Self-Propelled, 4WD Rotary Mower for the Parks
Section Included in the F.Y. 2018 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization to purchase a
16’ self-propelled, 4WD rotary mower for the Parks Section included in the F.Y. 2018 capital
equipment budget.
BACKGROUND/DISCUSSION: The Parks Section uses various types of mowers for the cutting of
the City’s parks and open space. These mowers are also used in the winter months to sweep
snow off at the train station platforms, the West Park ice rink, and various City sidewalks. The
current mowing operation includes a 2001 tractor and pull behind mowing deck. This new
mower will replace both of these items and with its significant cutting speed, will reduce the
mowing time by at least 50%.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee December 5, 2016 Reviewed & Approved
Finance Committee November 14, 2016 Reviewed with Capital Plan
BUDGET/FISCAL IMPACT: The 2001 John Deere tractor life-to-date maintenance costs including
parts, labor, and outside services, have exceeded $65,000. The current unit’s fuel system needs
14
Tuesday, February 21, 2017 City Council Agenda
to be completely overhauled and it continues to have starting issues throughout the mowing
season. Additionally, the tractor’s axle seals and radiator are in need of replacement.
Unlike the City’s pick-up trucks and police vehicles, all other City equipment is sold territorial.
In this case, Toro products are sold by Reinders, Inc. who represents the northern Illinois and
southern Wisconsin area. The City has been purchasing Toro equipment through Reinders for
over eighteen years. The City belongs to a national purchasing group entitled, “National
IPA”. National IPA is a cooperative purchasing organization serving only government
agencies, public and private educational institutions, and non-profit organizations. National
IPA purchases are included in the City’s purchasing directive under section 9.0-F, government
joint purchases. All items offered through National IPA are competitively bid nationally and
are sold through specific local vendors.
Reinders, Inc. provided a trade-in value of $14,400 for the existing tractor, mowing deck, and
a 3-point hitch tree spade. This amount will be deducted from the purchase price of $97,476.
If approved by City Council, the replacement mower will be ordered and received in early
May, 2017, in time for the heavy mowing season.
Below is a summary of the mower’s budget:
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Parks Eqpt. Reserve Fund $83,000 $83,076 Y
COUNCIL ACTION: Award of bid for a Toro Groundsmaster 5910 to Reinders, Inc. in the
amount of $83,076.
COUNCIL ACTION: Approval of the twelve (12) Omnibus items as presented
6. ORDINANCES
7. ORDINANCES AFFECTING CODE AMENDMENTS
8. NEW BUSINESS
9. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
10. ADJOURNMENT
Office of the City Manager February 15, 2017
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
15
Tuesday, February 21, 2017 City Council Agenda
required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the
City to make reasonable accommodations for those persons.
16
17
{00015216 2}
RESOLUTION NO. 2017-___
RESOLUTION OF THE CITYOF LAKE FOREST REGARDING COMMUTER SERVICE IN THE CITY AND THE
DESIGN ALTERNATIVES PROPOSED IN THE CHICAGO-MILWAUKEE INTERCITY PASSENGER RAIL CORRIDOR
DRAFT ENVIRONMENTAL ASSESSMENT RELEASED OCTOBER 6, 2016
WHEREAS, The City of Lake Forest (the “City”) is a home rule municipality in accordance with
the Constitution of the State of Illinois of 1970;
WHEREAS, the City has a strong historical bond with commuter rail service with scores of former
and current residents, visitors and employees utilizing the Union Pacific North (“UP”) and Milwaukee
District North (“MD-N”) lines respectively to access places of employment, cultural and educational
events as well as other places of interest on the North Shore and in Chicago;
WHEREAS, the Wisconsin Department of Transportation (the “WisDOT”) and the Illinois
Department of Transportation (the “IDOT”), in partnership with Amtrak, are proposing to increase
passenger rail service between Chicago, Illinois and Milwaukee, Wisconsin on the existing Amtrak
Hiawatha Service and construction of infrastructure improvements (the “Project”) to support the
increase in frequencies;
WHEREAS, the City recognizes the importance of the Hiawatha Service to transportation in the
northern Illinois and southeast Wisconsin region, and that additional train frequencies would expand
travel options and address strong current and future demand;
WHEREAS, the Chicago-Milwaukee Intercity Passenger Rail Corridor Draft Environmental
Assessment (the “EA”) was released October 6, 2016 and requires further environmental documentation
by the U.S. Department of Transportation Federal Railroad Administration (which is the lead federal
agency) for the Project prior to its consideration of a Finding of No Significant Impact (the “FONSI”),
making the Project eligible for Federal funding;
WHEREAS, construction related to the Project is proposed along the rail line, commonly known
as the Metra Milwaukee District North Line (MD-N), is within the corporate boundaries of the City;
WHEREAS, the Project includes six new proposed Hiawatha Service trips occurring during off-
peak capacity times for Metra commuter rail services, and the additional Amtrak trains result in the
need for the proposed system improvements within the MD-N right-of-way in the City attributed to the
mitigation of the Hiawatha Service impacts on existing freight operations;
WHEREAS, the City and its residents have benefited over the years by having convenient access
to Metra passenger rail service within the community, and supports efforts to enhance the rail system
to increase scheduling flexibility, improve safety and reduce congestion in the area which does not
result in an increase in freight operations and/or increased speed of freight trains through the
community;
WHEREAS, the proposed system improvements in the Draft EA released October 6, 2016 will
provide little benefit to the City and surrounding communities and existing commuter rail service as
Amtrak service is not currently available in the City or the County of Lake;
18
{00015216 2}
WHEREAS, for the past five years the City and businesses located in Lake County have been
meeting with representatives of WisDOT, IDOT, Amtrak and Metra to secure an Amtrak stop at the Lake
Forest Telegraph Road Station, which would enhance passenger rail service in the region;
WHEREAS, the City has reviewed the draft EA with Metra, the Villages of Glenview, Northbrook,
Deerfield and Bannockburn to explore opportunities for enhanced safety and rail service improvements
along the MD-N Line, including adding southbound service during hours in the afternoon, reverse
commuting options and rush hour express service to Lake Forest;
WHEREAS, the City, Metra and other communities had significant concerns relating to the
proposed Project as detailed in the draft EA, including, but not limited to resulting environmental health
and safety impacts of the proposed Project on the residents of the respective communities operational
challenges to Metra, and the owner of the rail line in question;
WHEREAS, Metra has recently acknowledged that it favors a third main rail on the MD-N line
from Rondout to Chicago in order to facilitate scheduling flexibility, congestion reduction and enhanced
rail service, including addressing gaps in service, lack of express trains and flexibility in routing trains
during system maintenance, (a copy of Metra’s Position Paper is attached hereto);
WHEREAS, Metra favors the proposed universal crossover as well as Design Alternative 2, which
would locate any holding trains south of Illinois Route 60, as signals, special trackwork and a control
point would be difficult to access or service if located north of Illinois Route 60, and with these changes,
is supportive of the Hiawatha Service project;
WHEREAS, Design Alternative 2 is seen by the City as a more acceptable option as it would
locate idling locomotives away from the Academy Woods residential subdivision and adjacent to open
space and municipally owned properties and provide Metra with the system flexibility it seeks;
WHEREAS, the City, in cooperation with the Villages of Bannockburn, Deerfield, Northbrook and
Glenview formally requested further environmental documentation through an Environmental Impact
Statement (“EIS”) due to significant health, safety and environmental concerns arising from Rondout
Alternative 1 and maintains its request if Rondout Alternative 2 is not deemed the preferred option in
the Chicago-Milwaukee Intercity Passenger Rail Corridor Draft Environmental Assessment (“EA”);
WHEREAS, it is the conclusion of the corporate authorities that, subject to the adoption of
Rondout Alternative 2 as well as the modifications and stipulations as set forth below, that the proposed
third main rail line to accommodate the expanded Hiawatha Service as proposed in the Project could be
deemed reasonable and acceptable to the community;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of The City of Lake Forest, Lake
County, Illinois as follows:
Section 1: The facts and statements contained in the preamble to this Resolution are found to
be true and correct and are hereby adopted as part of this Resolution.
Section 2: That, for the reasons set forth herein, the Mayor and City Council of The City Of Lake
Forest, Lake County, Illinois, do hereby reiterate their concerns about the findings and
recommendations of the October 6, 2016 draft EA and strongly recommend that the following plan
modifications and service improvements be adopted by WisDOT, IDOT, Metra, Amtrak and the Federal
Railway Administration prior to issuance of the FONSI.
19
{00015216 2}
A. The proposed plan be amended to incorporate Design Alternative 2 – Rondout
Siding Extension which eliminates the control point north of Illinois Route 60 and
connects to the proposed universal crossover.
B. Metra or the appropriate agency shall install signage indicating that locomotives
shall hold at a location approximately 1800 feet south of Illinois Route 60 and
reasonably adjacent to a proposed maintenance access point.
C. The plans shall reflect the universal crossover as well as the installation of
aesthetically acceptable sound walls if deemed necessary under final design plans.
D. Metra or its operating managers shall, to the extent possible, maintain freight traffic
to the existing west line and utilize any new third main rail line for its commuter rail
service.
E. The majority of freight traffic shall continue to operate at the same speeds as in the
past while traveling through the City of Lake Forest.
F. All agencies shall use their best efforts to minimize the frequency and length of time
freight trains idle on the MD-N line within the City limits.
G. WisDOT, IDOT, Metra and Amtrak shall support the City’s efforts to have Amtrak
stop at the Lake Forest Telegraph Road Station.
H. Metra shall restructure its MD-N Line schedule to enhance southbound service from
Lake Forest (there currently is no service between 4:44 and 7:59pm M-F) once the
universal crossover is installed and operational.
I. Metra shall restructure its MD-N Line schedule to provide express services to Lake
Forest during morning and afternoon rush hour once the universal crossover is
installed and operational.
Section 3: The City hereby requests that a complete Environmental Impact Statement (EIS) be
undertaken to fully and properly assess the noise, vibration and other related health and safety issues
on adjacent residential properties so long as the recommended design option Rondout Alternative 1 is
favored by the FRA and other rail agencies over Rondout Alternative 2 which effectively locates
locomotive engines away from the residential properties.
Section 4: That the City Clerk be and is hereby authorized and directed to send certified copies
of this Resolution to WisDOT, IDOT, Metra, Amtrak and the Federal Railway Administration.
Section 5: That the Mayor and City Manager are hereby directed to contact representatives of
WisDOT, IDOT, Amtrak, Metra and Quandel Consultants, LLC to resume meeting with the City of Lake
Forest and Villages of Glenview, Northbrook, Deerfield and Bannockburn to further discuss the
alternative designs and infrastructure improvements that support the regional effort to enhance
Metra’s and Amtrak’s passenger rail service.
Section 6: That this Resolution shall be in full effect from and after its passage and approval.
PASSED this _________day of _____________, 2017.
AYES:
NAYS:
ABSENT:
APPROVED by me this ____ day of _____________, 2017.
20
{00015216 2}
Donald P. Schoenheider, Mayor
The City of Lake Forest, Lake County, IL
ATTESTED and FILED in my office the
____ day of ________________, 2017.
21
22
23
24
25
26
27
28
29
Route 60 Waukegan RdRoute 41Tri-State TollwayRondout Siding (3rd Track) Alternatives
Proposed
Universal
Crossover
!(
Conway Rd
Legend
City Limits
Alternative 1
Alternative 2
Railroad
µ
Train
Holding
Area !(
30
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, February 6, 2017
City Council Meeting - City Council Chambers, 6:30 p.m.
CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:35 pm,
and City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon,
Alderman Newman, Alderman Reisenberg, Alderman Moreno and Alderman Buschmann.
Absent: Alderman Tack.
Also present were: Robert Kiely Jr., City Manager; Catherine Czerniak, Director of Community Development,
Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Susan Banks, Communications Manager;
Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Pete Siebert, Acting Fire Chief;
Mike Strong, Assistant to the City Manager along with other members of City Staff.
There were approximately 75 persons present in the Council Chamber.
CALL TO ORDER AND ROLL CALL 6:30 pm
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. Announcement of the Sixth Recipient of The Lawrence R. Temple
Distinguished Public Service Award
-Deborah Stride Saran
Mayor Schoenheider announced the 2017 recipient of The Lawrence R. Temple Distinguished Public Service
Award, Deborah Stride Saran. He gave a brief background of the award, and introduced the Chairman of the
Award Committee, James Cowhey.
Chairman Cowhey read the Award, thanked Ms. Saran for her outstanding service to the City, and thanked
the members of the Temple Award Committee. Mayor Schoenheider expressed his personal thanks to Ms.
Saran and invited her to say a few words. Photographs were taken and Ms. Saran received a standing
ovation by the audience recognizing her volunteer commitment and philanthropic service to The City of
Lake Forest.
B. 2017-2018 Board & Commission Appointments
PARKS & RECREATION BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Melanie Walsh Appoint to fulfill term of Scott Herman 1
COUNCIL ACTION: Approve the Mayors Appointment
Alderman Newman made a motion to approve the Mayors Appointment, seconded by Alderman Waldeck.
Motion carried unanimously by voice vote.
31
Proceedings of the Monday, February 6, 2017
Regular City Council Meeting
C. Approval of a Resolution of Appreciation for Retiring Member of Board & Commission as
follows:
BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER(S)
PARKS & RECREATION BOARD Scott Herman
COUNCIL ACTION: Approval of Resolution
Alderman Pandaleon made a motion to approve the Resolution of Appreciation, seconded by Alderman
Buschmann. Motion carried unanimously by voice vote.
COMMENTS BY CITY MANAGER
A. Annual Community Goals and Priorities
-Robert Kiely Jr., City Manager
City Manager Robert Kiely outlined the Community Goals and Priority Goals of The City of Lake Forest for
2017.
a) Community Goals
i. Clarity of Expectations
ii. Filtering the Noise
iii. Deliberate Mindfulness
iv. Financial Acumen
b) Priority goals
i. Community Marketing Campaign
ii. North Western Avenue Streetscape Improvements
iii. Deerpath Golf Course Improvements
iv. Commuter Rail Service
v. Parks Master Plans
The City Council held discussion on the State of Illinois budget and timetable and how it would potentially
affect the City’s budget, with particular attention drawn to Public Safety Pensions. The City’s Core and
Elective Services were also discussed.
B. Update on McCormick Ravine Project
-Chuck Myers, Superintendent of Parks & Forestry
-John Sentell, President of Open Lands
-Ryan London, Preservation Programs Director, Open Lands
Mr. Kiely introduced Chuck Myers, Superintendent of Parks & Forestry and John Sentell, President of Lake
Forest Open Lands Association, who gave an update, presentation and a drone’s view of the McCormick
Ravine Project.
C. Update on New Developments and Construction Activity in the City of Lake Forest
- Catherine Czerniak, Director of Community Development
Mr. Kiely introduced Catherine Czerniak, Director of Community Development, who gave an update of new
developments and construction activity in Lake Forest. The City Council had discussion on the large amount
of commercial and private real estate investment in the community.
32
Proceedings of the Monday, February 6, 2017
Regular City Council Meeting
COMMENTS BY COUNCIL MEMBERS
FINANCE COMMITTEE
1. Approval of The City of Lake Forest Investment Policy
Finance Director Elizabeth Holleb reviewed the current policy (adopted in 2004) and the proposed policy
that reflects changes in State Statute and current best practices. The City Council had discussion on the
topic.
Mayor Schoenheider asked if there was anyone from the public who wanted to comment on the topic.
Seeing none. He asked for a motion.
COUNCIL ACTION: Approval of the Investment Policy
Alderman Pandaleon made a motion to approve the Investment Policy, seconded by Alderman Beidler. The
following voted “Aye”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Reisenberg, Moreno and
Buschmann. The following voted “Nay”: None. 7- Ayes, 0 Nays, motion carried
MARKETING COMMITTEE
1. Update of the City’s Marketing Campaign
-Prue Beidler, Chairman
Alderman Beidler presented an update of the Marketing Campaign underway and unveiled the marketing
campaign theme of “Welcome Home”. The City Council offered suggestions and Mayor Schoenheider
thanked Alderman Beidler and the Committee for their work.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the January 17, 2017 City Council Meeting Minutes
2. Approval of Check Register for Period December 23, 2016- January 27, 2017
3. Approval of Huntington Bank as an Authorized Depository
4. Approval of Employee Leasing Agreement with GovTempsUSA for the Purpose of Filling the
Fire Marshal Position
5. Consideration of an Ordinance Amending Chapter 159.042 of the City Code, as
Recommended by the Zoning Board of Appeals. (Final Approval)
6. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of
Appeals. (First Reading, and if Desired by the City Council, Final Approval)
7. Approval of a payment of $18,153.60 to GeWalt Hamilton & Associates, Inc. in accordance
with the revised Local Agency Agreement received from IDOT.
8. Approval of an Illinois Department of Transportation Resolution Appropriating $1,300,000 in
Motor Fuel Tax (MFT) Funds to be used for the 2017 Street Resurfacing Program ($900,000),
North Western Avenue Streetscape Project ($327,000), and the 2017 Long Line Pavement
Striping Project ($73,000)
33
Proceedings of the Monday, February 6, 2017
Regular City Council Meeting
COUNCIL ACTION: Approval of the eight (8) Omnibus items as presented
Mayor Schoenheider asked members of the Council if they would like to remove any item or take it
separately. The City Council had discussion on item #4. Mayor Schoenheider asked for a motion to approve
the eight Omnibus items as presented.
Alderman Waldeck made a motion to eight Omnibus items as presented, seconded by Alderman Moreno.
The following voted “Aye”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Reisenberg, Moreno and
Buschmann. The following voted “Nay”: None. 7- Ayes, 0 Nays, motion carried
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES AFFECTING CODE AMENDMENTS
1. Consideration of an Ordinance Amending Chapter 159.047 of the City Code, as
Recommended by the Plan Commission (First Reading)
Catherine Czerniak, Director of Community Development presented a recommendation from the Plan
Commission titled “Planned Developments” and its background. In January, 2015, the City Council approved
an Ordinance adopting an updated City Code. Since that time, various Boards and Commissions, City staff
and the City Attorney’s office continue to review each chapter of the Code and recommend revisions to:
1) reflect current practices and policies, and
2) to provide clarification, general clean-up of language and reorganization where appropriate.
The Section of the Code dealing with Planned Developments; developments that involve multiple parcels,
unified development, shared amenities and common space, was considered by the Plan Commission at a
public hearing in January. The provisions of this Section were recently used to support the redevelopment of
the City’s former Municipal Services site and will be the tool that will ultimately be used to authorize final
approval of the overall McKinley Road redevelopment project.
The proposed amendments to 159.047 include various minor edits, corrections and updates that reflect
current practices. The key changes are highlighted below:
The purpose is expanded to include current community goals.
Language was added to clarify that “apartment planned developments” include various types of
multi-family units, not just rental units.
Language was added to reflect goals supporting and enhancing the City’s business districts.
The O-1, Office District, is added to the districts in which multi-family planned developments may
be located.
Modifications to reflect that the B-2 district was, several years ago, divided into four separate
commercial districts, B-1 through B – 4.
No public testimony was presented on the proposed changes. The Commission voted 6 to 0 to recommend
approval of the amendments to the City Council.
Mayor Schoenheider asked if there was anyone from the public who wanted to comment on the topic.
Seeing none. He asked for a motion.
COUNCIL ACTION: Grant first reading of an Ordinance Amending Chapter 159.047 of the City Code as
Recommended by the Plan Commission.
34
Proceedings of the Monday, February 6, 2017
Regular City Council Meeting
Alderman Reisenberg made a motion to grant first reading of an Ordinance Amending Chapter 159.047 of
the City Code as Recommended by the Plan Commission, seconded by Alderman Waldeck. Motion carried
unanimously by voice vote.
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT
There being no further business. Alderman Buschmann made a motion to adjourn, seconded by Alderman
Waldeck. Motion carried unanimously by voice vote at 8:38 p.m.
Respectfully Submitted
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
35
The City of Lake Forest
SPECIAL CITY COUNCIL WORKSHOP
Proceedings of the Monday, February 13, 2017
Special City Council Workshop Meeting – Gorton Community Center, 400 Illinois Road 7:00 pm
CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at
7:01pm, and City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman
Pandaleon, Alderman Newman, Alderman Tack, Alderman Moreno and Alderman Buschmann.
Absent: Alderman Reisenberg.
Also present were: Robert Kiely, City Manager; Victor Filippini, City Attorney; Catherine Czerniak,
Director of Community Development; Elizabeth Holleb, Finance Director; Susan Banks,
Communications Manager; Michael Thomas, Director of Public Works; Dan Martin,
Superintendent; Mike Strong, Assistant to the City Manager, Jim Lockefeer, Public Works Analyst
and Octavius Hayes, Management Intern.
There were approximately 50 people in the audience.
CALL TO ORDER AND ROLL CALL 7:00 pm
Mayor Schoenheider thanked all the residents for coming to the workshop.
1. Discussion on Septic and Sanitary Sewer Systems in Lake Forest
City Manager Robert Kiely welcomed all to the meeting and presented the agenda for the
workshop: Presentation, Council discussion, Public Comment and Council direction. He then
reported on why the why City requires sanitary vs. septic systems, what circumstances would
trigger connection to the sanitary sewer system and annual monitoring and maintenance
requirements. Lastly, Mr. Kiely presented the financing options.
Victor Filippini, City Attorney, reviewed the current City Code, current County Code and State Law.
There was an exchange of public comment with the City Council. City Manager Kiely then reported
on instances involving new construction, demolition, failure of current system, major repairs, cross
connection to storm sewer, and failure to monitor and maintain the system. Additional City
Council discussion and public comment took place. City Manager Kiely then reported on the
construction options, individual parcels and one consolidated project. Finance Director Elizabeth
Holleb reviewed financing options that the City has used in the past: payments made at the time
of development/construction, paying over time via an SSA (Special Service Area), loan and paying
later on a case by case basis. There was a lengthy amount of public comment and City Council
discussion.
Mayor Schoenheider called for an adjournment due to the late hour, City Manager Robert Kiely
reported the next steps is to have staff research and report back to residents with additional
numbers and interest rates. Staff will continue to track triggers and maintenance and monitoring.
Mayor Schoenheider on behalf of the City Council thanked all in attendance.
36
Proceedings of the Monday, February 13, 2017
Special City Council Workshop Meeting
2. Adjournment
There being no further discussion. Alderman Beidler made a motion to adjourn, seconded by
Alderman Newman. Motion carried unanimously by voice vote at 9:42 p.m.
Respectfully Submitted
A handout of current City code, current County code and State law were made available to the
public.
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102