CITY COUNCIL 2017/02/06 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, February 6, 2017 at 6:30 pm
City Hall Council Chambers
Honorable Mayor, Donald Schoenheider
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
George Pandaleon, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Timothy Newman, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Announcement of the Sixth Recipient of The Lawrence R. Temple
Distinguished Public Service Award
-Deborah Stride Saran
PRESENTED BY: Temple Award Committee Members
James Cowhey, Chairman, Scott Helton, Maddie Dugan, Tom Swarthout
STAFF CONTACT: Margaret Boyer, City Clerk (847-810-3674)
BACKGROUND/DISCUSSION: This award is made annually in memory of Lawrence R. Temple,
who was serving the City as Alderman representing the Third Ward when he suddenly died on
August 12, 2000. A twenty-four year resident, Temple previously had served as a member of
the Plan Commission and the Building Review Board. Temple chaired the Building Review
Board from 1993 until 1998. At the time the award was established, at the urging of several of
Temple’s colleagues, then-Mayor Howard J. Kerr observed: “He loved Lake Forest and
worked hard to protect its character and quality of life. He had the capacity to relate to and
work with people to bring understanding, comprise, and solution of difficult issues.”
In 2014 the City Council re-instated the Larry Temple Public Award Committee. Nominations
were solicited from Lake Forest residents to honor a living volunteer in community
organizations or local government in The City of Lake Forest for distinguished public service.
This year, the Committee selected Deborah Stride Saran as the recipient of the Service award
for 2016.
The nomination period opens January 1 and nominations will be taken through November 30.
The Committee will meet, and the award winner selected for 2017 will be announced at the
first meeting in February 2018. To nominate a candidate for this award, residents should
contact the City Clerk.
A copy of the award can be found on page 13.
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Monday, February 6, 2017 City Council Agenda
B. 2017-2018 Board & Commission Appointments
PARKS & RECREATION BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Melanie Walsh Appoint to fulfill term of Scott
Herman
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A copy of the Volunteer Profile sheet can be found beginning on page 14
COUNCIL ACTION: Approve the Mayors Appointment
C. Approval of a Resolution of Appreciation for Retiring Member of Board &
Commission as follows:
BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER(S)
PARKS & RECREATION BOARD Scott Herman
A copy of the Resolution can be found beginning on page 16.
COUNCIL ACTION: Approval of Resolution
2. COMMENTS BY CITY MANAGER
A. Annual Community Goals and Priorities
-Robert Kiely Jr., City Manager
A copy can be found beginning on page 17.
B. Update on McCormick Ravine Project
- Chuck Myers, Superintendent of Parks & Forestry
- John Sentell, President of Open Lands
- Ryan London, Preservation Programs Director, Open Lands
C. Update on New Developments and Construction Activity in the City of Lake
Forest
- Catherine Czerniak, Director of Community Development
3. COMMENTS BY COUNCIL MEMBERS
FINANCE COMMITTEE
1. Approval of the City Investment Policy
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: The City Council Finance Committee recommends City
Council approval of the proposed Investment Policy.
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Monday, February 6, 2017 City Council Agenda
BACKGROUND/DISCUSSION: The City’s current Investment Policy was adopted in July 2004.
Since that time, State Statute and investment market conditions have changed prompting
the Finance department staff to conduct a comprehensive review and revision of the City’s
investment policy. The staff was supported in this effort by Public Funds Consulting, LLC, a
consultant specializing in assisting public agencies in drafting investment policies and
procedures, as well as managing their investment portfolios.
The comprehensive nature of the revisions made to the investment policy does not lend itself
to a blacklined version of the document. Therefore, the following matrix is provided to
illustrate the sections of the current and proposed policies to demonstrate the more
significant revisions:
Current Policy Proposed Policy
Governing
Authority
N/A New section added – investment program to
be operated in conformance with federal,
state and other legal requirements
Scope All funds except
police and fire
pension, Cemetery
Commission
All funds except Foreign Fire Insurance
Board, Deerpath Golf Course, Library, police
and fire pension, cemetery commission.
Includes Library funds managed and
invested by the City.
General
Objectives (in
priority order)
1. Legality
2. Safety
3. Liquidity
4. Yield
Legality moved to governing authority
section
1. Safety
2. Liquidity
3. Return
Standards of
Care
No Substantive Changes: This section addresses Prudence; Ethics
and Conflicts of Interest; Delegation of Authority and Responsibilities
Authorized
Institutions/
Depositories
N/A - Depositories City to select primary depository per Request
for Proposal process every 5 years and
approved by City Council. Additionally, list
to be maintained of approved depositories.
City may deposit funds in any financial
institution under FDIC coverage amount.
List to be maintained
of authorized
institutions and
broker/dealers to
provide investment
services. Annual
review.
List maintained of approved security
broker/dealers by conducting process of
due diligence and approved by City
Council. Periodic review.
N/A - Advisers City may engage services of investment
advisers; must be registered under the
Investment Advisers Act of 1940 or with the
appropriate banking regulators if a bank
subsidiary.
Competitive Transactions (whenever possible)
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Monday, February 6, 2017 City Council Agenda
Authorized
Investments
Those defined by Illinois Statutes
Collateralization
of Deposits
110% of deposits over FDIC insurance protection
Third party safekeeping; written agreements
N/A Letters of credit issued by Federal Home
Loan Bank will also be acceptable as
collateral.
Safekeeping
and Custody
Delivery vs. Payment basis for all trades of marketable securities
Third party safekeeping; written agreements
Internal
Controls
Finance Director responsible for establishing and maintaining an
internal control structure designed to ensure assets are protected
from loss, theft or misuse.
N/A Documented in an investment procedures
manual reviewed and updated periodically
by the Finance Director
Investment
Parameters
Diversification Mitigating Credit Risk (no substantive
changes)
Maximum Maturities:
No maturities over 2
years unless tied to
expected use of funds
and disclosed in
writing to legislative
body.
Mitigating Market Risk:
Core funds, comprised of reserve and other
funds with longer-term investment horizons,
may be invested in securities exceeding two
(2) years if the maturity of such investments
are made to coincide as nearly as
practicable with the expected use of funds.
Portfolio should consist largely of securities
with active secondary or resale markets.
N/A City to maintain investment accounts with
financial institutions located within the City
whenever possible.
Performance
Standards
90-day treasury bill Appropriate benchmark as identified in the
investment procedures manual
Reporting Investment report to be provided at least quarterly
Approval/
Amendments
Review annually and
amendments to be
approved by City
Council.
Review annually and amendments to be
approved by City Council. If no
modifications are made, the investment
policy will be annotated to include date of
review.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 1/17/17 Recommend City Council approval of
proposed Investment Policy
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Monday, February 6, 2017 City Council Agenda
Finance Committee 7/18/16 Discussion/Committee input
BUDGET/FISCAL IMPACT: None
COUNCIL ACTION: Approval of the Investment Policy (page 20)
MARKETING COMMITTEE
1. Presentation on the City’s Marketing Concepts and Campaign
- Alderman Prue Beidler and Communication Manager Susan Banks
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the January 17, 2017 City Council Meeting Minutes
A copy of the minutes can be found on page 29.
COUNCIL ACTION: Approval of the Minutes
2. Approval of Check Register for Period December 23, 2016- January 27, 2017
Fund Invoice Payroll Total
General 471,902 1,671,789 2,143,691
Water & Sewer 85,373 191,849 277,222
Parks & Recreation 111,230 421,552 532,782
Capital Improvements 703,382 0 703,382
Motor Fuel Tax 0 0 0
Cemetery 21,303 31,181 52,484
Senior Resources 9,216 28,689 37,904
Deerpath Golf Course 18,002 2,866 20,868
Fleet 119,977 68,025 188,001
Debt Funds 0 0 0
Housing Trust 0 0 0
Park & Public Land 0 0 0
All other Funds 1,338,935 211,664 1,550,599
$2,879,319 $2,627,613 $5,506,932
3. Approval of Huntington Bank as an Authorized Depository
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
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Monday, February 6, 2017 City Council Agenda
PURPOSE AND ACTION REQUESTED: Staff requests approval of Huntington Bank as an
authorized depository for City funds.
BACKGROUND/DISCUSSION: In April 2016, the City Council authorized an agreement with
BB&T Corporation for Electronic Lockbox services and designation of First Merit Bank as an
authorized depository of City funds. AR-Box is an electronic payment processing service that
intercepts checks processed by online banking services made payable to the City. Similar to
the traditional lockbox service utilized by the City, AR-Box provides an electronic file that is
uploaded to the City’s financial system software, eliminating manual entry of payments by
staff. The service has improved the efficiency of posting payments received, reducing the
total time between payment initiation by the resident via online banking and posting of the
payment in the City’s system.
To facilitate the deposit of funds captured via AR-Box, First Merit required an account at the
bank, which was approved in conjunction with the BB&T agreement in April 2016. The City
has recently been notified that First Merit Bank has been acquired and will transition to
Huntington Bank effective February 18, 2017, necessitating a transfer of the City’s bank
account associated with the AR-Box agreement. As with the First Merit Bank account, staff
would establish this as a depository/savings account. No formal banking services agreement
is required, as the City does not anticipate any other banking services provided by
Huntington Bank and collateralization of deposits will not be required because the account
balance will not exceed FDIC insurable limits. Authorized signers on the account with the
authority to establish the account, make transfers and administer the AR-Box service are the
following:
Robert Kiely – City Manager
Elizabeth Holleb – Finance Director
Diane Hall – Assistant Finance Director
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 4/18/16
Approval of an agreement with BB&T
Corporation for Electronic Lockbox
Services and Designation of First Merit as
an authorized depository of City funds.
BUDGET/FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
COUNCIL ACTION: It is recommended that the City Council approve Huntington Bank as an
authorized depository for City funds
4. Approval of Employee Leasing Agreement with GovTempsUSA for the Purpose of
Filling the Fire Marshal Position
STAFF CONTACT: DeSha Kalmar, Director of Human Resources (847-810-3530)
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Monday, February 6, 2017 City Council Agenda
PURPOSE AND ACTION REQUESTED: City staff is recommending approval of the Employee
Leasing Agreement with GovTempUSA to fill the Fire Marshal position. This process was
discussed with the PCA Committee at their November 17, 2016 meeting.
BACKGROUND/DISCUSSION: The City’s Fire Marshal is retiring on February 19, 2017. This is a
non-bargained civilian position within the Fire Department, and the City Manager is changing
the fulltime position to a contractual position hired through GovTempsUSA.
The Fire Marshal position is responsible for the annual inspection of existing commercial and
residential buildings to determine if they are in compliance with the Fire Prevention Code. This
position also participates in the fire prevention education program of the department as well
as works closely with the Community Development Department to achieve Code
compliance.
GovTempsUSA is a public sector staffing firm specializing in placing professionals in local
government positions on a temporary basis. The firm offers comprehensive placement
services from project specific and short-term assignments to long-term or outsourced
arrangements. Parent company GovHR USA is the search firm used in the past for our
department head position searches, so we are very familiar with their company. We have
also previously used GovTempsUSA for short-term gap coverage in Engineering, which
worked well. Filling this position through this arrangement allows the City to reduce the costs
associated with a permanent placement, such as medical benefits, workers’ compensation,
unemployment insurance and pension obligations. By working through them, we have also
avoided other administrative costs associated with recruitment, such as advertising and
background investigations.
GovTempsUSA presented us with several highly qualified candidates who we interviewed,
selecting our preferred candidate. We view this as a long-term assignment, and our selected
candidate was willing to commit to the longer term.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Personnel Compensation
Administration Committee
(PCA)
11/17/16 Informed of intent to change position
BUDGET/FISCAL IMPACT: The cost of the current fulltime position is $134,233 for total
compensation, and the estimated cost of the contractual employee for 30 hours per week is
$68,796, resulting in a savings of $65,437.
Beginning on page 39 of your packet is a copy of the Leasing Agreement with
GovTempsUSA.
COUNCIL ACTION: Approval of Employee Leasing Agreement with GovTempsUSA for the
Purpose of Filling the Fire Marshal Position.
5. Consideration of an Ordinance Amending Chapter 159.042 of the City Code, as
Recommended by the Zoning Board of Appeals. (Final Approval)
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Monday, February 6, 2017 City Council Agenda
STAFF CONTACT: Catherine Czerniak,
Director of Community Development - 847-810-3504
PURPOSE AND ACTION REQUESTED: Consideration of a recommendation from the Zoning Board of
Appeals in support of clean-up amendments to Chapter 159.042, “Zoning Board of Appeals”.
BACKGROUND: In January, 2015, the City Council approved an Ordinance adopting an
updated City Code. Since that time, various Boards and Commissions, City staff and the City
Attorney’s office continue to review each chapter of the Code and recommend revisions to
1) reflect current practices and policies, and 2) to provide clarification, general clean-up of
language and reorganization where appropriate.
The proposed amendments to 159.042 do not involve substantive changes to the Code and
reflect only a few minor clean-up edits. The Council approved first reading of the Ordinance
enacting the proposed updates at the January 17, 2017 meeting. The Ordinance is now
presented for final action.
Chapter 159.042, with the proposed revisions, is included in the Council packet beginning on
page 51.
COUNCIL ACTION: Grant final approval of an Ordinance Amending Chapter 159.042 of the
City Code, as Recommended by the Zoning Board of Appeals and Plan Commission.
6. Consideration of an Ordinance Approving a Recommendation from the Zoning
Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendation from the Zoning Board of Appeals is presented to the City Council
for consideration as part of the Omnibus Agenda.
682 Oakwood Avenue – The Zoning Board of Appeals recommended approval of variances from
the side and rear yard setbacks for accessory structures to allow the reconstruction and expansion
of an existing, non-conforming, detached garage as part of the overall redevelopment of the
property. One letter was received from the property owner to the south stating overall support of
the project and asking that drainage be considered carefully. The Board confirmed that the plans
include adding gutters and downspouts to the garage to direct water away from the neighboring
property. (Board vote: 5 - 0, approved)
The Ordinance approving the petition as recommended by the Zoning Board of Appeals, with key
exhibits attached, is included in the Council packet beginning on page 58. The Ordinance,
complete with all exhibits, is available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the petition in accordance with the
Zoning Board of Appeals’ recommendation.
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Monday, February 6, 2017 City Council Agenda
7. Approval of a payment of $18,153.60 to GeWalt Hamilton & Associates, Inc. in
accordance with the revised Local Agency Agreement received from IDOT.
STAFF CONTACT: Mike P. Strong, Assistant to the City Manager (810-3680)
PURPOSE AND ACTION REQUESTED: Request approval of supplemental fees to GeWalt
Hamilton & Associates, Inc., in the amount of $18,153.60, for unforeseen expenses related to
closing out the Phase III Construction Engineering contract with the City for the exterior
improvements of the East Train Station Renovation Project.
BACKGROUND/DISCUSSION: The City entered into a Phase III construction engineering
contract with GeWalt Hamilton & Associates, Inc., in June 2015 to oversee the construction for
the exterior improvements of the Metra/UP North Line commuter station in downtown Lake
Forest. The total contract fee was $116,290 to be paid at an 80/20 split, with the Federal grant
paying 80% and the City paying the remaining amount.
As was discussed in August 2016, with City Council, and recently with the Public Works
Committee, as construction progressed on the project, there were several unforeseen
expenses and work that needed to be undertaken to ensure the long term viability of
structural members within the main depot building. This additional work related primarily to
masonry and structural repairs; of which special custom timbers were required to be
manufactured, shipped, and installed. The contract period was extended by 26 calendar
days, which has required additional effort to coordinate and close out the project.
To this end, staff is in receipt of a final supplemental request in the amount of $18,153.60 to
account for the contract time extension and final auditing requirements for the project. A
copy of the supplemental request has been included in this packet beginning on page 66.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 1/17/17 Supplement and Agreements Reviewed
and Approved
Public Works Committee 1/4/17 Review and Discussion
BUDGET/FISCAL IMPACT:
FY2017 Funding Source Amount Budgeted Amount
Requested
Budgeted?
Y/N
Capital Fund $1,421,202 $18,153.60 Yes
If approved, the City will proceed with authorizing an increase to the contract amount for
GeWalt Hamilton & Associates, Inc. The City will be reimbursed 80% of those payments made
in accordance with the grant agreements.
COUNCIL ACTION: Approval of a payment of $18,153.60 to GeWalt Hamilton & Associates,
Inc. in accordance with the revised Local Agency Agreement received from IDOT. The City
will be reimbursed 80% of those expenses eligible for reimbursement.
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Monday, February 6, 2017 City Council Agenda
8. Approval of an Illinois Department of Transportation Resolution Appropriating
$1,300,000 in Motor Fuel Tax (MFT) Funds to be used for the 2017 Street Resurfacing
Program ($900,000), North Western Avenue Streetscape Project ($327,000), and the
2017 Long Line Pavement Striping Project ($73,000)
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Illinois Highway Code requires each municipality to
submit a City Council Resolution appropriating MFT funds for local street maintenance
projects. Staff requests approval of a resolution appropriating $1,300,000 in MFT funds to be
used for the 2017 Street Resurfacing Program, North Western Avenue Streetscape Project,
and the 2017 Long Line Pavement Striping Project. Beginning on page 74 are the three
resolutions and a list of streets to be resurfaced during the summer of 2017.
BACKGROUND/DISCUSSION: Typically, the City appropriates accumulated MFT funds for street
maintenance projects every three years. While these projects will be bid and managed in-
house, the City is required to follow IDOT guidelines in terms of project contract specifications,
documentation, and project close-out procedures. The project construction contract details
must be approved by IDOT prior to bid advertisement.
PROJECT REVIEW / RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee January 17, 2017 Included in Final Review of
2017 C.I.P.
Finance Committee November 14, 2016 Reviewed by Committee
BUDGET/FISCAL IMPACT: This resolution will initiate the process with IDOT to authorize the use
of MFT funds for three of the City’s 2017 street projects. Staff will return to City Council at a
future date to request approval of the bids for each individual project.
Below is an estimated summary of the MFT dollars being requested:
Capital Project Amount
Budgeted
Amount
Requested
FY2018
Funding
Source
2017 Annual Street Resurfacing
(ASR) Program MFT Fund $900,000 $900,000 MFT
North Western Avenue
Streetscape $327,000 $327,000 MFT
2017 Annual Long Line
Pavement Striping $73,000 $73,000 MFT
Total $1,300,000 $1,300,000 MFT
COUNCIL ACTION: Approval of an Illinois Department of Transportation Resolution
appropriating $1,300,000 in Motor Fuel Tax (MFT) Funds to be used for the 2017 Street
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Monday, February 6, 2017 City Council Agenda
Resurfacing Program ($900,000), North Western Avenue Streetscape Project ($327,000), and
the 2017 Long Line Pavement Striping Project ($73,000)
COUNCIL ACTION: Approval of the eight (8) Omnibus items as presented
6. ORDINANCES
7. ORDINANCES AFFECTING CODE AMENDMENTS
1. Consideration of an Ordinance Amending Chapter 159.047 of the City Code, as
Recommended by the Plan Commission. (First Reading)
PRESENTED BY: Catherine Czerniak,
Director of Community Development - 847-810-3504
PURPOSE AND ACTION REQUESTED: Consideration of a recommendation from the Plan Commission
in support of amendments to Chapter 159.047, “Planned Developments”.
BACKGROUND: In January, 2015, the City Council approved an Ordinance adopting an
updated City Code. Since that time, various Boards and Commissions, City staff and the City
Attorney’s office continue to review each chapter of the Code and recommend revisions to
1) reflect current practices and policies, and 2) to provide clarification, general clean-up of
language and reorganization where appropriate.
The Section of the Code dealing with Planned Developments; developments that involve
multiple parcels, unified development, shared amenities and common space, was
considered by the Plan Commission at a public hearing in January. The provisions of this
Section were recently used to support the redevelopment of the City’s former Municipal
Services site and will be the tool that will ultimately be used to authorize final approval of the
overall McKinley Road redevelopment project.
The proposed amendments to 159.047 include various minor edits, corrections and updates
that reflect current practices. The key changes are highlighted below:
The purpose is expanded to include current community goals.
Language was added to clarify that “apartment planned developments” include
various types of multi-family units, not just rental units.
Language was added to reflect goals supporting and enhancing the City’s business
districts.
The O-1, Office District, is added to the districts in which multi-family planned
developments may be located.
Modifications to reflect that the B-2 district was, several years ago, divided into four
separate commercial districts, B-1 through B – 4.
No public testimony was presented on the proposed changes. The Commission voted 6 to 0
to recommend approval of the amendments to the City Council.
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Monday, February 6, 2017 City Council Agenda
The ordinance is presented to the Council for first reading at this time. Chapter 159.047, with
the proposed revisions, is included in the Council packet beginning on page 78.
COUNCIL ACTION: Grant first reading of an Ordinance Amending Chapter 159.047 of the City
Code, as Recommended by the Plan Commission
8. NEW BUSINESS
9. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
10. ADJOURNMENT
Office of the City Manager February 1, 2017
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the
City to make reasonable accommodations for those persons.
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THE LAWRENCE R. TEMPLE DISTINGUISHED PUBLIC SERVICE AWARD
To honor a living volunteer to local government or community organizations in
the City of Lake Forest for distinguished public service.
WHEREAS, individuals selected for the Lawrence (Larry) R. Temple Distinguished Public Service Award must demonstrate
leadership, responsiveness to the public and staff, duration and scope of service, constructive participation in meetings, and
the ability to represent the community’s values; and
WHEREAS, Deborah Stride Saran was nominated for the Lawrence R. Temple Distinguished Public Service Award; and
WHEREAS, the Award Committee was struck by the depth and breadth of civic and community service to The City of Lake
Forest; and
WHEREAS, Debbie has remained a constant, caring and involved citizen of the community; as a volunteer with the City of
Lake Forest’s community institutions and celebrations, including The Lake Day Foundation, The Lake Forest Caucus, The
Lake Forest Open Lands Association, The City of Lake Forest 150th Anniversary, The 100th Anniversary of Lake Forest Day,
Gorton Community Center; along with her work at the Infant Welfare Society, both school districts, Boy Scouts, Girl Scouts
and countless other non-profit local organizations; and
WHEREAS, Debbie is a Past President of the Women’s Board of Northwestern Medicine Lake Forest Hospital, current
member of the Hospital’s Board of Directors and the current Co-Chair of the Hospital’s Our Legacy. Our Future. Campaign;
and
WHEREAS, Debbie is a life-long resident of Lake Forest and, along with her husband Mark, have chosen to raise their
children here, whom have also chosen to raise their children here, making four generations; and
WHEREAS, based upon the City’s founding philosophies of excellence in education and faith, Debbie and her family were
recognized by the City in 2011 as a Heritage Family of Lake Forest; and
WHEREAS, Debbie is a loyal friend to many, a devoted wife, mother and sister; an inspiration to many, brightening the
days of all those around her with her beauty, smile and laughter; and
WHEREAS, Debbie loves Lake Forest; and is always striving for the betterment and enrichment of this community.
WHEREAS, the Award Committee believes that Debbie Saran, like Larry Temple, has distinguished herself with civic
contributions that benefit the citizens of Lake Forest.
NOW, THEREFORE, Deborah Stride Saran is awarded the Lawrence R. Temple Distinguished Public Service Award this
Sixth Day of February, 2017.
James Cowhey, Chairman
Lawrence R. Temple Distinguished Public Service Award Committee
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Contact Info
First Name:Melanie
Last Name:Walsh
E-mail:mawalsh23@gmail.com
Title:Dean's Office Administrative
Assistant
Organization:
Address:140 Park Avenue
Address Line 2:
City:Lake Forest
State:IL
Zip:60045
Mobile Phone:(847) 323-7353
Home Phone:
Notes:
Resident Data/Stats
Ward:Ward 1
Precinct:
US Citizen:Yes
Registered Voter:Yes
Lake Forest Resident since(YYYY):2001
Busine ss Name:
Type of Business:
Busine ss Phone:(847) 582-7308
Position:
Date of Birth (Optional):
Education:
College of Lake County, Associates Degree. ACE,
coaches certification.
Spouse's Name:Sean Walsh
Children's Birth Years:2004 & 2007
Interest in Community
Positions
Park & Recreation Board:I Am Currently Applying For This
Position
Other Positions:
Other Considerations
Please list an y regular commitments or travel that would interfere
with your attendance at scheduled meetings:
I have no known commitments at this time that would
interfere with my ability to attend monthly meetings.
Please list an y current or previous community service activites,
interests, directorships, etc. -- public or private. For each activity
please indicate years served and position s held:
I served as the vice president, website coordinator and
state tournament director for various years on the
Illinois High School Field Hockey Association board
from the years of 2000 through 2016. My daughter and
I have volunteered at Orphans of the Storm for the past
two years.
Please list other activities, specialized skills, knowledge, or
professional experience that would contribute to your effectiveness
in the position(s) for which you are applying or expressing possible
future interest:
I have coached at LFHS for the pas t 22 years, recently
announcing my retirement. My coaching experience
includes soccer, cheer, lacrosse, and basketball but
my main focus and passion has been with the field
hockey program. I began as a J V coach, then varsity
assistant for 13 seasons. I have served as the head of
the program for the pas t 9 seasons. The experiences I
have accumulated during this time would make me a
perfec t candidate for the park and rec board. I have
gained tremendous leadership, organizational and
motivational skills over the years which will transition
to the youth sports programs offered in Lake Forest.
References (Optional):
Tim Burkhalter, LFHS Athletic Director -
tburkhalter@lfschools.net
847-582-7322
Please state briefly why you are volunteering to serve The City of
Lake Forest:
As a lifelong resident of either Lake Bluff or Lake
Fores t I am passionate about our community and wish
to utilize my experiences and talents to maintain and/or
improve this wonderful place we call home.
Please list an y interests or activities that could lead to, or BE
PERCEIVED as, a conflict of interest if you become a candidate or
appointee.:
My husband is on two travel sports boards, Lake
Fores t Lacrosse Association and Falcons Hockey.
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RESOLUTION OF APPRECIATION
WHEREAS
has served The City of Lake Forest as a member of the
WHEREAS, he/she has devoted much valuable time and personal attention to the work of this
commission and, on behalf of the citizens of Lake Forest, continually met his/her responsibilities
with purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and service she contributed to the preservation and improvement of the quality of life in our
community by serving on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to NAME for the
loyal and faithful public service he/she has given by means of this resolution, which shall be
spread upon the permanent records of the City Council.
Adopted by the City Council of
The City of Lake Forest this
____ day of _____, 20___
______________________________
Mayor
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The City of Lake Forest, Illinois
INVESTMENT POLICY
I. Introduction
The intent of the Investment Policy of the City of Lake Forest (the “City”) is to define the parameters
within which funds are to be managed. This Investment Policy formalizes the framework for the City’s
investment activities that must be exercised to ensure effective and judicious fiscal and investment
management of Lake Forest’s funds. The guidelines are intended to be broad enough to allow the
Finance Director to function properly within the parameters of responsibility and authority, yet specific
enough to adequately safeguard the investment assets.
II. Governing Authority
The investment program will be operated in conformance with federal, state, and other legal
requirements, including Illinois Compiled Statutes 30/ILCS/235 Public Funds Investment Act (the “Public
Funds Act”).
III. Scope
This Investment Policy applies to the investment activities of all funds of Lake Forest, except for the
Foreign Fire Insurance Board, Deerpath Golf Course, Library, Police and Fire Pension Funds and the
funds managed by the Cemetery Commission. This policy shall apply to Library funds managed and
invested by the City on behalf of the Library.
Except for funds in certain restricted and special funds, the City may commingle its funds to maximize
investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and
administration. Investment income will be allocated to the various funds based on their respective
participation and in accordance with generally accepted accounting principles.
IV. General Objectives
The primary objectives, in priority order, of investment activities will be:
1. Safety
Safety of principal is the foremost objective of the investment program. Investments will be undertaken
in a manner that seeks to ensure the preservation of capital in the overall portfolio. The goal will be to
mitigate credit risk and interest rate risk.
2. Liquidity
The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be
reasonably anticipated.
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3. Return
The investment portfolio will be designed with the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into account the investment risk constraints of safety
and liquidity needs.
V. Standards of Care
1. Prudence
The standard of prudence to be used by investment officials will be the “prudent person” standard and
will be applied in the context of managing an overall portfolio.
The “prudent person” standard states that,
“Investments will be made with judgment and care, under
circumstances then prevailing, which persons of prudence,
discretion and intelligence exercise in the management of their
own affairs, not for speculation, but for investment, considering
the probable safety of their capital as well as the probable income
to be derived.”
The Finance Director, acting in accordance with written procedures and this Investment Policy and
exercising due diligence, will be relieved of personal liability for a loss, provided deviations from
expectations are reported in a timely fashion and appropriate action is taken to control adverse
developments.
2. Ethics and Conflicts of Interest
In addition to the prohibitions contained in the Public Funds Act, officers and employees involved in the
investment process will refrain from personal business activity that could conflict with the proper
execution of the investment program, or which could impair their ability to make impartial investment
decisions. Employees and investment officials will disclose to the City Manager, Mayor, and Chairperson
of the Finance Committee of the City Council any material financial interests in financial institutions that
conduct business with the City, and they will further disclose any personal financial or investment
positions that could be related to the performance of the City’s portfolio. Employees and officers will
subordinate their personal investment transactions to those of the City particularly with regard to the
timing of purchases and sales. Also, they will refrain from undertaking personal investment transactions
with the same individual with whom business is conducted on behalf of the City.
3. Delegation of Authority and Responsibilities
Authority to manage the investment program, as chief investment officer, is granted to the Finance
Director and is derived from the Public Funds Act. The Finance Director or designee, under the
delegation of the City Council, will establish written procedures and internal controls for the operation
of the investment program that are consistent with this Investment Policy.
VI. Authorized Financial Institutions, Depositories
1. Authorized Financial Institutions, Depositories
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The City will select one financial institution to serve as its primary depository per a Request for Proposal
(RFP) process approximately every five years and approved by City Council. Additionally, a list will be
maintained of financial institutions and depositories authorized to provide depository services to the
City. The City may deposit funds under the FDIC coverage amount in any financial institution the
deposits of which are insured by the FDIC.
2. Broker/dealers
A list will be maintained of approved security broker/dealers selected by conducting a process of due
diligence and approved by the City Council.
All broker/dealers that desire to become qualified for investment transactions with the City must supply
the following, at a minimum:
Audited financial statements
Proof of FINRA registration
Proof of state registration
Completed broker/dealer questionnaire
Certification of having read, understood, and agreeing to, and having appropriate safeguards to
ensure compliance with, the City’s Investment Policy
Evidence of adequate insurance coverage
Also, broker/dealers will be selected based upon their overall experience with Illinois agencies and the
Public Funds Act.
Selection of financial institutions and broker/dealers authorized to engage in transactions with the City
will be solely at the City’s discretion.
A periodic review of the financial condition and registration of all qualified financial institutions,
depositories, and broker/dealers will be conducted by the Finance Director.
3. Investment Advisers
Lake Forest may engage the services of one or more investment advisers to assist in the management of
the City’s portfolio in a manner consistent with this Investment Policy. Such advisers may or may not be
granted discretion to purchase and sell investment securities in accordance with this investment Policy.
Such advisers must be registered under the Investment Advisers Act of 1940 or with the appropriate
banking regulators if a subsidiary of a bank.
4. Competitive Transactions
The Finance Director will attempt to obtain competitive bid information on all deposits made or
investments purchased.
For investment securities purchased on the secondary market, competitive bids can be executed
through a bidding process involving at least three separate broker/dealers or financial institutions or
through the use of a nationally recognized trading platform. For the purchase of securities for which
there is no readily available competitive offering on the same specific issue, then the Finance Director
will document quotations for comparable or alternative securities. When purchasing original issue
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securities, no competitive offerings will be required as all dealers in the selling group offer those
securities as the same original issue price.
Investment advisers will be engaged through a competitive procurement process, such as a Request for
Qualifications (RFQ) or RFP. If the City hires an investment adviser to provide investment management
services, the adviser must provide documentation of competitive pricing execution on each transaction.
The investment adviser will retain documentation and provide the documentation upon request.
VII. Suitable and Authorized Investments
Consistent with the GFOA Policy Statement on State and Local Laws Concerning Investment
Practices, the following investments will be permitted by this Investment Policy and are those defined
by Illinois State Statutes.
If additional types of securities are approved for investment by public funds by state statute, they will
not be eligible for investment by the City until this Investment Policy has been amended and the
amended version adopted by the City Council.
Bonds, notes, certificates of indebtedness, treasury bills, or other securities that are
guaranteed by the full faith and credit of the United States of America;
Bonds, notes, debentures, or other similar obligations of U. S. Government, its agencies, or
government sponsored enterprises (GSEs);
Interest bearing bonds of any county, township, city, incorporated town, municipal
corporation, or school district, and the bonds shall be registered in the name of the
municipality or held under a custodial agreement at a bank, provided the bonds will be
rated at the time of purchase within the three highest general classifications established by
a nationally recognized statistical rating organization (NRSRO);
Interest-bearing savings accounts, interest-bearing certificates of deposit, interest-bearing
deposits, or any other investments constituting direct obligations of any bank as defined by
the Illinois Banking Act (205 ILCS 5/1 et seq.), provided, however, that such investments may
be made only in banks that are insured by the Federal Deposit Insurance Corporation;
Certificate of Deposit Account Registry Service (CDARS) certificates of deposit or Insured
Cash Sweep (ICS) service1
Commercial Paper - issuer must be a United States corporation with more than $500 million
in assets, rating must be within the highest tier (e.g., A-1, P-1, F-1, D-1 or higher) by two
NRSROs, and such purchases cannot exceed 10% of the corporation’s outstanding
obligations, and such purchases cannot exceed one-third of funds;
1 CDARS is a placement service provided by Promontory Network in which a member institution uses the CDARS Network to
place funds into CDs or other depository products issued by banks that are members of the CDARS Network. The placements
occur in increments below the standard Federal Deposit Insurance Corporation (“FDIC”) insurance coverage maximum, allowing
for coverage of principal and interest. The Insured Cash Sweep (ICS) works similarly placing funds in demand or money market
accounts or both.
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Money Market Mutual Funds - registered under the Investment Company Act of 1940 (15
U.S.C.A. § 80a-1 et seq.), provided the portfolio is limited to bonds, notes, certificates,
treasury bills, or other security that are guaranteed by the full faith and credit of the federal
government as to principal and interest;
Short term discount obligations of the Federal National Mortgage Association (established
by or under the National Housing Act (1201 U.S.C. 1701 et seq.)), or in shares or other forms
of securities legally issuable by savings banks or savings and loan associations incorporated
under the laws of Illinois or any other State or under the laws of the United States, provided,
however, that the shares or investment certificates of such savings banks or savings and
loan associations are insured by the Federal Deposit Insurance Corporation;
Dividend-bearing share accounts, share certificates accounts, or class of share accounts of a
credit union chartered under the laws of the State of Illinois or the laws of the United States;
provided, however, the principal office of the credit unions must be located within the State
of Illinois; and, provided further, that such investments may be made only in those credit
unions the accounts of which are insured by applicable law;
Illinois Funds2
Illinois Metropolitan Investment Fund (IMET) – (1) 1-3 year Fund and (2) Convenience Fund3
Repurchase agreements of government securities having the meaning set out in the
Government Securities Act of 1986 (15 U.S.C.A. § 780-5) subject to the provisions of that Act
and the regulations issued thereunder, provided, however, that such government securities,
unless registered or inscribed in the name of the City, will be purchased through banks or
trust companies authorized to do business in the State of Illinois; and such other repurchase
agreements as are authorized in subsection (h) of Section 2 of the Public Funds Investment
Act (30 ILCS 235/2). Repurchase agreements may be executed only with approved financial
institutions or broker/dealers meeting the City’s established standards, which will include
mutual execution of a Master Repurchase Agreement adopted by the City.
IMPORTANT NOTE: If the credit rating of a security is subsequently downgraded below the minimum
rating level for a new investment of that security, the Finance Director will evaluate the downgrade on a
case-by-case basis in order to determine if the security should be held or sold. The Finance Director will
apply the general objectives of safety, liquidity, and return to make the decision.
VIII. Collateralization of Deposits
It is the policy of the City to require that deposits in excess of Federal Deposit Insurance Corporation
(FDIC), National Credit Union Administration (NCUA) and Security Investor Protection Corporation (SIPC)
insurable limits, in a single financial institution, be secured by some form of collateral.
2 The Public Treasurer’s Investment Pool created under Section 17 of the State Treasurer Act (15 ILCS 505/17).
3 The IMET Convenience Fund is a short-term money market instrument collateralized via FDIC Insurance, the FHLB Letter of
Credit Program, and government securities at 110% on bank deposits.
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To accomplish this, every pledge of collateral will be documented by an approved written security and
pledge agreement, executed by the financial institution contemporaneously with the acquisition of the
pledged collateral by the financial institution, approved by the board of directors of the financial
institution or its loan committee as reflected in the minutes of said board or committee, and continually
kept as an official record of the financial institution.
Collateral can be held at the following locations:
i. A Federal Reserve Bank or its branch office
ii. A custodial facility - generally in a trust department through book- entry at
the Federal Reserve, unless physical securities are involved
iii. An escrow agent of the pledging institution
To the extent that there are funds in excess of FDIC, NCUA and/or SIPC insurance protection, eligible
collateral instruments and collateral ratios (market value divided by deposited funds in excess of FDIC,
NCUA and/or SIPC) are as follows:
Treasuries 110%
Agencies 110%
Government Sponsored Enterprises (GSEs) 110%
State of Illinois obligations 110%
Lake Forest City General Obligation bonds 110%
The ratio of market value of collateral to the amount of funds secured will be reviewed on a monthly
basis and additional collateral will be requested when the ratio declines below the level required.
Substitution or exchange of collateral securities held in safekeeping will not be done without prior
written notice of the City at least 10 days prior to any proposed substitutions and provided that the
market value of the replacement securities is equal to or greater than the market value of the securities
being replaced. The City must pre-approve all substitution and exchanges of securities. At the City’s
discretion and in a form acceptable to the City Attorney, the City may enter into an alternate written
agreement related to the assignment, substitution or exchange of collateral securities.
Letters of credit issued by a Federal Home Loan Bank will also be acceptable as collateral.
IX. Safekeeping and Custody
1. Delivery vs. Payment
All trades of marketable securities will be executed (cleared and settled) on a delivery-vs.-payment
(DVP) basis to ensure that securities are deposited in the City’s safekeeping institution prior to the
release of funds.
2. Third-Party Safekeeping
Securities will be held by an independent third-party safekeeping institution selected by the City. To
accomplish this, the securities can be held at the following locations:
i. A Federal Reserve Bank or its branch office
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ii. A custodial facility - generally in a trust department through book-entry
at the Federal Reserve, unless physical securities are involved.
iii. An escrow agent of the pledging institution.
Safekeeping will be documented by an approved written agreement. This may be in the form of a
safekeeping agreement, trust agreement, escrow agreement, or custody agreement. All agreements
will be approved by the City Attorney.
X. Internal Controls
The Finance Director is responsible for establishing and maintaining an internal control structure
designed to ensure that the assets of the City are protected from loss, theft or misuse. Specifics for the
internal controls will be documented in an investment procedures manual that will be reviewed and
updated periodically by the Finance Director.
Procedures should include references to: safekeeping, delivery-vs.-payment, investment accounting,
repurchase agreements, wire transfer agreements, and collateral/depository agreements. No person
may engage in an investment transaction except as provided under the terms of this Investment Policy
and the procedures established by the Finance Director. The Finance Director will be responsible for all
transactions undertaken and will establish a system of controls to regulate the activities of subordinate
staff.
The internal control structure will be designed to provide reasonable assurance that these objectives are
met. The concept of reasonable assurance recognizes that the cost of a control should not exceed the
benefits likely to be derived and the valuation of costs and benefits requires estimates and judgments by
management. The internal controls will address the following points at a minimum:
Control of collusion
Separation of transaction authority from accounting and recordkeeping
Custodial safekeeping
Avoidance of physical delivery securities
Clear delegation of authority to subordinate staff members
Written confirmation of transactions for investments and wire transfers
Dual authorizations of wire transfers
Staff training and
Review, maintenance and monitoring of security procedures both manual and automated
XI. Investment Parameters
1. Mitigating credit risk in the portfolio
Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or
perceived change in the ability of the issuer to repay its debt. Lake Forest will mitigate credit risk by
adopting the following:
limiting investments to avoid overconcentration in securities from a specific issuer or
business sector (excluding U.S. Treasury securities),
allowing no financial institution to hold more than 35% of the City’s investments, maturing
over one year, exclusive of local government investment pools or U.S. Treasury securities
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held in safekeeping. Diversification of investments with maturities of less than a year will be
at the discretion of the Finance Director based upon bids.
limiting investment in securities that have higher credit risks,
limiting commercial paper to no more than 10% of the City’s investment portfolio, and
investing in securities with varying maturities.
The core of investments is limited to relatively low risk securities in anticipation of earning a fair return
relative to the risk being assumed. Securities will not be sold prior to maturity with the following
exceptions:
A security with declining credit may be sold early to minimize loss of principal.
A security swap would improve the quality, yield, or target duration in the portfolio.
Liquidity needs of the portfolio require that the security be sold.
2. Mitigating market risk in the portfolio
Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of
interest rates. The City recognizes that, over time, longer-term portfolios have the potential to achieve
higher returns. On the other hand, longer-term portfolios have higher volatility of return. The City will
mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer-
term investments only with funds that are not needed for current cash flow purposes.
Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the
portfolio should be continuously invested in readily available funds such as local government investment
pools, money market funds, or overnight repurchase agreements or other money market instruments to
ensure that appropriate liquidity is maintained to meet ongoing obligations. To the extent possible,
Lake Forest will attempt to match its investments with anticipated cash flow requirements. Unless
matched to a specific cash flow, the City will not directly invest in securities maturing more than two
years from the date of purchase.
Core funds, comprised of reserve and other funds with longer-term investment horizons, may be
invested in securities exceeding two (2) years if the maturity of such investments are made to coincide
as nearly as practicable with the expected use of funds.
Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely
of securities with active secondary or resale markets.
3. Local Considerations
Lake Forest will maintain investment accounts in the financial institutions located within the city of Lake
Forest whenever possible and not precluded by other standards of this Policy.
XII. Performance Standards/ Evaluation
The investment portfolio will be managed in accordance with the parameters specified within this
Policy. The portfolio should obtain a market average rate of return during a market/economic
environment of stable interest rates. Portfolio performance will be compared against an appropriate
benchmark/s as identified in the investment procedures manual.
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XIII. Reporting/ Disclosure
The Finance Director will prepare an investment report at least quarterly, including a management
summary that provides an analysis of the status of the current investment portfolio and transactions
made over the last quarter. This management summary will be prepared in a manner which will allow
the City to ascertain whether investment activities during the reporting period have conformed to the
Investment Policy. The report should be provided to the City Council Finance Committee. The report
will include the following:
Listing of individual securities held at the end of the reporting period.
Realized and unrealized gains or losses appreciation or depreciation by listing the cost
and market value of securities over one-year duration that are not intended to be held
until maturity.
Average weighted yield to maturity of portfolio on investments as compared to
applicable benchmark.
Listing of investment by maturity date.
Percentage of the total portfolio which each type of investment represents
XIV. Approval of Investment Policy
This Investment Policy will be reviewed on an annual basis by the Finance Director and any
modifications made must be approved by the City Council. If no modifications are made, the Investment
Policy will be annotated to include the date of the review.
Approved ________________
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The City of Lake Forest
CITY COUNCIL
Proceedings of the Tuesday, January 17, 2017
City Council Meeting - City Council Chambers – Special start time 6:00pm
CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:00 pm,
and City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon,
Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno.
Absent: None
Also present were: Robert Kiely Jr., City Manager; Catherine Czerniak, Director of Community Development,
Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Susan Banks, Communications Manager;
Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Pete Siebert, Acting Fire Chief;
Mike Strong, Assistant to the City Manager along with other members of City Staff.
There were approximately 75 persons present in the Council Chambers.
CALL TO ORDER AND ROLL CALL 6:00 pm
EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration
for the sale or lease of property owned by the Public Body.
Alderman Reisenberg made a motion to adjourn into executive session for the purpose of 5ILCS 120/2 (c),
(6), discussing the sale or lease of property owned by the Public body, seconded by Alderman Newman. The
following voted “Aye”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and
Moreno. The following voted “Nay”: None. 8 Ayes, 0 Nays, motion carried.
Adjournment into executive session
RECONVENE INTO REGULAR SESSION:
The City Council reconvened session following the Finance Committee meeting at 7:01 pm
PLEDGE OF ALLEGIANCE was recited by all those present in the Chambers
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
Mayor Schoenheider welcomed new 4th Ward Alderman, Raymond Buschmann and stated Mr. Buschmann
is prepared to serve and the Council is thrilled to welcome him to the Council.
A. Mayor Schoenheider administers the Oath of Office to:
1. Fourth Ward Alderman-Appointed - - Raymond Buschmann
Mayor Schoenheider administered the Oath of office to Alderman Raymond Buschmann, photos were
taken.
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Proceedings of the Tuesday, January 17, 2017
Regular City Council Meeting
Mayor Schoenheider introduced Acting Fire Chief Pete Siebert who introduced the new appointments at the
Fire Department and gave an overview of their service to the City.
B. Swear in Kevin Cronin as Deputy Fire Chief
Mayor Schoenheider swore in Kevin Cronin, photos were taken.
C. Swear in Matthew Penar as Battalion Chief
Mayor Schoenheider swore in Matthew Penar, photos were taken.
D. Swear in Andy Rick as Lieutenant
Mayor Schoenheider swore in Andy Rick, photos were taken.
Acting Fire Chief Pete Siebert thanked the City Council and the City Manager.
Mayor Schoenheider introduced Police Chief Karl Walldorf who provided background information on both
new Police Officers to be sworn in.
E. Swear in Police Officer Daniel Blaul
Mayor Schoenheider swore in Daniel Blaul, photos were taken.
F. Swear in Police Officer Acilja Golec
Mayor Schoenheider swore in Acilja Golec, photos were taken.
Mayor Schoenheider thanked both the Fire and Police for their 365 24/7 dedication to the community.
2. COMMENTS BY CITY MANAGER
City Manager Robert Kiely welcomed and congratulated new Fourth Ward Alderman Buschmann.
3. COMMENTS BY COUNCIL MEMBERS
PUBLIC WORKS
1. 2017 APWA Award Program- Forest Park Improvement Project
-Chairman Catherine Waldeck, Public Works Committee
Chairman Waldeck introduced Bob Ells, who reported City Staff nominated the Forest Park rehabilitation
project to the American Public Works Association, Lake County Branch and it was awarded the project of the
year. This project demonstrated historic perseveration and a public/private partnership. The project now
moves into the Chicago regional finals and the Council will be updated about its advancement. City Staff
members accepted the award on behalf of the City.
2. Consideration of Post-Public Hearing Action relating to the Proposed Winwood Special
Service Area.
City Manager Robert Kiely Jr. stated that this matter has been challenging.
The City Council received correspondence from some residents in the Winwood
subdivision expressing their deep concern and confusion over the City’s policy regarding
Septic systems in the City of Lake Forest.
• This is a City Code issue, and is constant with state and county laws as well as neighboring
communities. The Code applies to a few properties, as the vast majority of properties in
Lake Forest are served by the City sanitary sewer system.
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Proceedings of the Tuesday, January 17, 2017
Regular City Council Meeting
• The proposed Winwood Special Service Area relates to the City’s enforcement of the
current code and policies. To date, staff has been successfully working with residential
subdivisions and individual homeowners to extend the sanitary sewer consistent with the
Code. Up until approximately 10 years ago with the extension of the sanitary sewer to St.
James Church and the property to the south, the entire Winwood subdivision was in
compliance with the city code, as sanitary sewers were not available to them, today only 7
properties along the eastern portion are required to connect to the sanitary system.
• Most importantly to the neighbors is finances involved. In the past the City has worked
with other residents of other subdivisions to use a SSA as a financial tool of choice,
spreading the cost over time.
City Manager Kiely stated that the level of anxiety and confusion surrounding the topic is understandable as
it is a complex, multifaceted public policy matter. The Winwood neighbors have asked to be exempt from
City Code, which raises the following public policy issues for the City Council.
• Does the City Council amend the Code by deleting the language there by allowing all 85
remaining lots within the City to remain on septic systems?
• Does the City Council leave current Code in place and use selective enforcement when
there is an emergency or voluntary basis.
• If the City Code is not amended, is there a “septic sanctuary” and if so, how does the City
Council justify the action and what is done with the other 23 lots not covered by existing
SSA’s? And what does that mean for the 34 properties that have complied?
• What does the City do with homeowners whose septic systems are failing
• How is the City to proceed with enforcement of the Code on the 7 lots and the other 16
currently in non-compliance? Does the City offer a SSA for only the 7 properties?
• What action does the City take with the 8 properties that have current cross connections?
• If septic systems are permitted to remain, what restrictions does this pace on future
development and redevelopment areas? What additional monitoring/reporting
procedures does the City implement?
• How does the City Council allow full transparency for future homeowners of these lots to
ensure we are not just moving the conversation five or ten years down the road?
City Manager Kiely reported that at the conclusion of the Public Works Committee meeting on January 4,
Alderman Moreno requested that staff explore additional options. While Council and Staff fully
comprehend the significant financial impact that this proposal will have on the remaining 85 properties, in
order to have more time to fully vet the possible financing alternatives and explore complex issues as
mentioned, Staff is recommending passage of the resolution. The Winwood neighbors are asking the City to
reexamine its policy of applying the code universally across all properties within the City. Mr. Kiely reported
that to do so it must be done in a thoughtful, comprehensive way; as other residents living outside of
Winwood Subdivision will be impacted by whatever decision is made.
Mayor Schoenheider asked the City Attorney for clarification on the resolution and stated that members of
the public will also have an opportunity to address the Council on the issue.
Chairman Waldeck reported on the support of the Resolution by the Public Works Committee. The City
Council had discussion on issues raised by the City Manager.
City Attorney Victor Filippini reported that the proposed resolution would re-open the Public Hearing on the
SSA and continue the time period, and suggested that the City Council host a workshop that will direct staff
to possibly start over under different parameters and allow for subsequent hearings.
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Proceedings of the Tuesday, January 17, 2017
Regular City Council Meeting
The following persons offered their opinion to the City Council:
Andrew Twyman, 1161 Winwood, Lake Forest
Maxim Gorelik, 1220 Winwood, Lake Forest- Passed
Zachary Eleveld, 1137 Winwood, Lake Forest
Mayor Schoenheider subsequently reported that a City Council Workshop date will be determined by the
City Council at the end of the meeting.
Based on discussion of the City Council, Mayor Schoenheider asked for a motion to approve a Resolution
extending the Objection Period for The proposed Lake Forest Special Service Area no. 41 (Winwood Drive
Area Sanitary Sewer Improvement Project).
3. Consideration of an Ordinance Amending The City of Lake Forest Code, Section 150.384,
“Sewage and Sewage Disposal” (Waive First Reading and Grant Final Approval)
Based on the above discussion the City Council has decided to hold off on any changes to the code related
to sewage and sewage disposal.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the December 5, 2016 City Council Meeting Minutes
2. Approval of Check Register for Period November 26-December 22, 2016
3. Approval and Ratification of an Intergovernmental Agreement with the Illinois Department
of Public Health for the City of Lake Forests portion of the Death Certificate Surcharge Fund.
4. Approval to extend the City’s Office Supplies Contract
5. Approval of the Closure of the Route 60 Bridge Improvements Fund (Fund 314) and the
Route 60 Intersection Improvements Fund (Fund 315), Refund of Excess Deposits to Project
Participants, and Transfer of Remaining Monies to the Capital Improvements Fund
6. Consideration of Extension of a Contract Relating to Completion of the Clean-up of the City’s
Former Municipal Services Site.
7. Approval of Contracts to Perform Design and Professional Engineering Services for the
Deerpath Golf Course Renovation Project
8. Approval of various items relating to the Lake Forest Metra Station – Union Pacific North
Line Interior Renovation Project for Federal Participation through the Illinois Transportation
Enhancement Program
9. Consideration of an Ordinance Approving Recommendations from the Building Review
Board. (First Reading and if Desired by the City Council, Final Approval)
10. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of
Appeals. (First Reading, and if Desired by the City Council, Final Approval)
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Proceedings of the Tuesday, January 17, 2017
Regular City Council Meeting
COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented
Mayor Schoenheider asked members of the Council if they would like to remove any item or take it
separately. The City Council had a discussion on item #7 . Mayor Schoenheider asked for a motion to
approve the ten Omnibus items as presented.
Alderman Pandaleon made a motion to approve the ten omnibus items as presented, seconded by
Alderman Tack. The following voted “Aye”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack,
Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
1. Consideration of a Recommendation from the Plan Commission in Support of Actions
Related to Tentative Approval of the 770 Westleigh Road Planned Preservation Subdivision.
(If desired by the Council, Grant First Reading of An Ordinance and Grant Approval of the
Tentative Plat of Subdivision by Motion)
Catherine Czerniak, Director of Community Development, reported on a recommendation from the Plan
Commission in support of 1) first reading of an Ordinance approving a zone change from R-5 to R-4; and 2)
approval of the tentative plat of subdivision for the proposed 770 Westleigh Road Planned Preservation
Subdivision.
This petition proposes development of a portion of a 22 acre parcel located on the north side of Westleigh
Road, between Stable Lane and Wallace Road. The property is owned by the Lake Forest Open Lands
Association and was acquired by Open Lands about nine years ago, specifically for the purpose of assuring
that the property would be developed in a manner that preserves and protects the significant natural
resources on the property including woodlands, prairie and wetlands. Nearly 17 acres of the property will
be preserved as open space and will not be subject to future development.
A 9-lot Planned Preservation Subdivision is planned for just over five acres of the 22 acre property. The
development cluster is proposed generally on the southern part of the property, the portion of the property
that is already developed with a house, garage and hardscape, all of which will be removed as part of the
proposed development.
The proposed cluster development will offer nine single family building lots of about one-third of an acre in
size. The smaller lots, in a unique setting, are intended to provide a different housing product in the
community, with homes of up to 3,500 square feet, on a private road, surrounded by a nature preserve.
The property is located in the Historic Residential Open Space Preservation Overlay District which makes a
conservation development, with clustered lots and extensive preserved open spaces, possible.
To achieve the proposed development, a zone change from R-5 to R-4 is required. This property currently
stands as a lone R-5 parcel in the midst of an area that is zoned and developed under the R-4 zoning district.
The R-5 zoning, which carries with it a three acre minimum lot size, remains on this parcel because the
property was in the ownership of one family for many decades until it was acquired by Open Lands.
Approval of the tentative plat will authorize the property owner, in partnership with a developer, currently
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Proceedings of the Tuesday, January 17, 2017
Regular City Council Meeting
identified as The Janko Group, to proceed with the preparation of final engineering plans and the final plat
of subdivision.
The Plan Commission held a public hearing on this petition over the course of three meetings. At those
meetings, the Commission heard presentations from the petitioner, the petitioner’s consultants and heard
public testimony. The key questions focused on density, lot size, access into the development, drainage and
buffering views from the Westleigh Road streetscape and from neighboring homes to the new homes and to
the trail through the nature preserve.
At the conclusion of the Plan Commission’s third meeting on this petition, the Commission concluded that
all of the applicable requirements and criteria were satisfied for tentative approval and voted 4 to 0 to
recommend first reading of an Ordinance approving a zone change to R-4 and approval of the tentative plat
of subdivision. The Commission commended the development approach to the property.
Mayor Schoenheider asked if there was anyone from the Public who wanted to comment on the topic.
Dan Seabald, 560 Ivy Ct, Lake Forest offered his opinion to the City Council.
Seeing no other requests, Mayor Schoenheider asked for a motion.
COUNCIL ACTION: If determined to be appropriate by the City Council:
Grant first reading of an Ordinance rezoning the 22 acre parcel from R-5 to R-4.
AND
Approve a motion granting tentative approval of the 770 Westleigh Road Planned Preservation
Subdivision subject to the conditions of approval as recommended by the Plan Commission and as
detailed in the Plan Commission’s report.
Alderman Pandaleon made a motion to grant first reading of an Ordinance rezoning the 22 acre parcel from
R-5 to R-4 and Approve a motion granting tentative approval of the 770 Westleigh Road Planned
Preservation Subdivision subject to the conditions of approval as recommended by the Plan Commission
and as detailed in the Plan Commission’s report, seconded by Alderman Beidler. The following voted “Aye”:
Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following
voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
2. Consideration of a Recommendation from the Plan Commission in Support of Amending the
Special Use Permit for Northwestern Lake Forest Hospital to Approve Updates to the
Previously Approved Master Plan. (Waive First Reading and Grant Final Approval of an
Ordinance.)
Catherine Czerniak Director of Community Development reported on the recommendation from the Plan
Commission in support of updating the previously approved Hospital Campus Master Plan to 1) reflect the
final site plans that were approved for the Central Campus and the conditions as currently being built out
and 2) further define parameters for future redevelopment of the South Campus.
In September, 2011, the Plan Commission began consideration of a new Master Plan to guide the
revitalization of the hospital campus. After many months of review, public input and deliberation by the
Plan Commission and City Council; the Master Plan, along with a Special Use Permit, was approved by the
City Council on October 1, 2012. Following approval of the plan, an advisory committee appointed by the
City Manager worked closely with the hospital team and City staff to review the final detailed plans to
assure that they closely aligned with the parameters of the approved Master Plan. Today, build out of the
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Proceedings of the Tuesday, January 17, 2017
Regular City Council Meeting
new hospital on the Central Campus is well underway with occupancy of some parts of the facility scheduled
for this fall.
The Plan Commission recently considered a request from the hospital to approve updates to portions of the
Master Plan at a public hearing over the course of two meetings. In November, 2016, the Commission
heard a presentation from the hospital team, listened to public testimony and raised a number of questions
and concerns. At the December, 2016, meeting, the hospital team responded to the questions and concerns
identified at the previous meeting and provided additional details as requested. The key issues discussed
included: concerns about the relocation of the Support Services Facility (maintenance facility) on the
Central Campus, drainage, screening from neighboring residential properties, the realignment of at the
north/south road through the South Campus and the anticipated demolition of all, or a significant portion of
the existing hospital.
After hearing additional public testimony and further deliberation, the Commission voted 6 to 0 to
recommend approval of updates to the Master Plan as proposed by the hospital, subject to conditions of
approval as detailed fully in the Ordinance and as summarized below.
• The height of the east end of the berm shall be increased.
• Additional plantings shall be added to the berms.
• Views into the hospital campus from the Westmoreland and Waukegan Road intersection shall be
monitored as the work on the Central Campus is completed and as vegetation begins to mature to
evaluate whether the plantings provide adequate screening.
• Plantings in the buffer area located along the west property line of the South Campus shall be
maintained and enhanced as needed on an ongoing basis.
• Plans for future buildings and detailed site plans shall be subject to review through a process as
directed by the City Manager.
• A final plan for memorializing the existing hospital through preservation of some portion of the
hospital or some alternate approach shall be subject to review through a process as directed by the
City Manager.
• As portions of the existing hospital building are vacated, a lighting reduction plan shall be
developed by the hospital to reduce off site light impacts while still meeting safety and security
needs.
The City Council had a lengthy discussion on the legacy of the old hospital buildings, the demolition of the
buildings and the processes approved by the City Council.
Mayor Schoenheider asked if there was anyone from the Public who wanted to comment on the topic.
Maddie Dugan, offered her opinion to the City Council. Seeing no other requests, Mayor Schoenheider
asked for a motion.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final
approval of an Ordinance amending portions of the Northwestern Lake Forest Hospital Campus Master
Plan, approved in 2012, to reflect the approved site and building plans and as-built conditions and to
establish further parameters to guide the future of the South Campus.
Alderman Pandaleon made a motion to waive first reading and grant final approval of an Ordinance
amending portions of the Northwestern Lake Forest Hospital Campus Master Plan, approved in 2012, to
reflect the approved site and building plans and as-built conditions and to establish further parameters to
guide the future of the South Campus, seconded by Alderman Newman. The following voted “Aye”:
Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following
voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
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Proceedings of the Tuesday, January 17, 2017
Regular City Council Meeting
ORDINANCES AFFECTING CODE AMENDMENTS
1. Consideration of an Ordinance Amending Chapter 159.042 of the City Code, as
Recommended by the Zoning Board of Appeals. (First Reading)
Catherine Czerniak, Director of Community Development, stated the proposed amendments to 159.042 do
not involve substantive changes to the Code and reflect only a few minor clean-up edits.
Mayor Schoenheider asked if there was anyone from the public who wanted to comment on the topic.
Seeing none. He asked for a motion.
COUNCIL ACTION: Grant first reading of an Ordinance Amending Chapter 159.042 of the City Code, as
Recommended by the Zoning Board of Appeals and Plan Commission.
Alderman Moreno made a motion grant first reading of an Ordinance Amending Chapter 159.042 of the City
Code, as Recommended by the Zoning Board of Appeals and Plan Commission, seconded by Alderman Tack.
Motion carried unanimously by voice vote
NEW BUSINESS
1. Consideration of a Proposal from Teska Associates Inc. to Conduct an Evaluation of the City’s
Building Permit Issuance and Plan Review Process.
City Manager Robert Kiely reported that in 2006, the City engaged an outside consulting firm (Zucker
Systems) to evaluate the City’s building permit and plan review process and presented recommendations on
improving the efficiency and the effectiveness of the City’s process. Now, ten years later, it is appropriate to
revisit these functions and consider opportunities to implement best practices and technological
enhancements to better serve residents, builders, realtors and other constituent groups.
In June, 2016, The Mayor, City Manager and Director of Community Development met with members of the
real estate community to listen to their concerns about the current real estate market and challenges for
selling homes in Lake Forest. One issue raised during the course of the meeting was the complexity and
length of time involved of the City’s building review and approval process and in light of the City’s recent
efforts to promote the community.
As proposed, Teska would undertake a comprehensive review of our current rules and procedures, meet
with builders, realtors, staff and other interested parties, and compare our procedures with other like
communities to prepare a list of recommendations. A final report will be presented to the City Council upon
completion of their work in approximately two and a half months.
The City Council had discussion about the RFP process, timeframe of work to be completed, the recent work
on the Laurel Avenue TIF district that Teska handled for the City.
Mayor Schoenheider asked if there was anyone from the public who wanted to comment on the topic.
Seeing none. He asked for a motion.
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Proceedings of the Tuesday, January 17, 2017
Regular City Council Meeting
COUNCIL ACTION: Authorize the City Manager to enter into a contract with Teska Associates, Inc. for an
amount not to exceed $24,900 to conduct an evaluation of the City’s building permit and plan review
process.
Alderman Beidler made a motion to authorize the City Manager to enter into a contract with Teska
Associates, Inc. for an amount not to exceed $24,900 to conduct an evaluation of the City’s building permit
and plan review process, seconded by Alderman Pandaleon. The following voted “Aye”: Aldermen Waldeck,
Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8-
Ayes, 0 Nays, motion carried.
2. Consideration of Recommendations from the Plan Commission, Building Review Board and
the Property and Public Lands Committee in Support of Various Actions Related to the
McKinley Road Redevelopment Project. (Approval of a Resolution)
Catherine Czerniak, Director of Community Development, reported that the City Council is asked to consider
of recommendations in support of redevelopment of the area located east of McKinley Road and south of
Westminster. A Resolution, which details the extensive public review of this petition to date, is presented
for Council consideration. The Resolution incorporates recommendations from the Plan Commission,
Building Review Board and the Property and Public Lands Committee. Action is requested to 1) approve a
Master Plan for the redevelopment area, 2) approve a plat of consolidation and an easement for a new
east/west private road, 3) conditionally approve the architectural design of the first building, and 4) approve
a Term Sheet in support of a land swap with the developer.
The redevelopment area is located across from the train station and north of the Church of the Covenants
and the Lake Forest Library. This area is currently developed with three office buildings. The two
northernmost office buildings, 721 and 725 McKinley Road, are proposed for demolition in the initial phase
of redevelopment. A single residential condominium building is proposed on these two parcels. The
southernmost office building, 711 McKinley Road, is proposed to remain in the short term, to allow current
tenant leases to play out, to provide the opportunity for the developer to assess the demand for different
types of residential units and to make the project financially feasible.
The three office parcels are adjacent to a City owned property to the east, 361 E. Westminster. The City
Council previously identified this property as surplus property and directed the Plan Commission to make a
recommendation on how the City parcel could best be used going forward. After deliberation over the
course of three public meetings, the Commission voted unanimously to recommend that the City parcel be
incorporated into a Master Plan for redevelopment of the area. The Property and Public Lands Committee
stated support for this approach. The Master Plan was included in the Council packet as an attachment to
the Resolution. The Commission further urged the City Council to take all necessary steps to assure that
over time, the full extent of the Master Plan is ultimately achieved.
Importantly, Years of study of this area have concluded consistently that a transition from office use to
multi-family residential use is appropriate. The Comprehensive Plan supports multi-family residential use in
this area and more recently, the Cultural Corridor Task Force re-affirmed support for multi-family residential
development in this area, close to the train station and the Central Business District, to meet a need for a
different housing type in the community and to contribute to the vitality of the Central Business District.
Ms. Czerniak noted a recommendation from the Building Review Board in support of the architectural
design of the building was also incorporated into the Resolution. The Building Review Board considered the
architectural design, exterior materials and landscape plan over the course of three meetings. In addition,
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Proceedings of the Tuesday, January 17, 2017
Regular City Council Meeting
the Board appointed a subcommittee to review the plans when they are submitted for permit to assure that
the details of the project are consistent with the public representations and discussions.
Finally, a Term Sheet was attached to the Resolution. This document details the discussions to date with the
developer and outlines terms of a land swap, the land swap is necessary to allow the Master Plan to be
achieved. In summary, the land swap would allow the developer to take ownership of the southern portion
of the 361 E. Westminster parcel which would be the location of the third condominium building. The City
in return, would take ownership of a portion of the 711 McKinley Road parcel which would be added to the
Library site and provide the opportunity for additional parking. The overall development would also provide
for common open space in the area north of the Library, pedestrian pathways and landscaped streetscapes.
The City Council had discussion on the timeline of the redevelopment project, the Plan Commissions work
and diversified housing needs.
Mayor Schoenheider asked if there was anyone from the Public who wanted to comment on the topic.
Dan Seabald, 560 Ivy Ct, Lake Forest offered his opinion to the City Council.
Seeing no other requests, Mayor Schoenheider asked for a motion.
COUNCIL ACTION: If determined to be appropriate by the City Council, by motion, grant approval of the
Resolution
Alderman Reisenberg made a motion to grant approval of the Resolution, seconded by Alderman
Pandaleon. The following voted “Aye”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg,
Adelman and Moreno. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT
There being no further business. Alderman Adelman made a motion to adjourn, seconded by Alderman
Waldeck. Motion carried unanimously by voice vote at 9:22 p.m.
Respectfully Submitted,
Margaret Boyer
City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
38
EMPLOYEE LEASING AGREEMENT
THIS EMPLOYEE LEASING AGREEMENT (this "Agreement") is made this 23rd
day of January 2017 ("Effective Date") by and between GOVTEMPUSA, LLC, an Illinois
limited liability company ("GovTemp"), and City of Lake Forest (the "Municipality")
(GovTemp and the Municipality may be referred to herein individually as "Party" and
collectively as the "Parties")
RECITALS
The Municipality desires to lease certain employees of GovTemp to assist the
Municipality in its operations and GovTemp desires to lease certain of its employees to the
Municipality on the terms and conditions contained herein.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth
below, and other good and valuable considerations, the receipt and sufficiency of which are
mutually acknowledged by the Parties, the Parties hereby agree as follows:
SECTION 1
SCOPE OF AGREEMENT
Section 1.01. Worksite Employee. The Municipality hereby agrees to engage the
services of GovTemp to provide, and GovTemp hereby agrees to supply to the Municipality, the
personnel fully identified on Exhibit A hereto, hereinafter the "Worksite Employee." Exhibit A
to this Agreement shall further identify the employment position and/or assignment
("Assignment") the Worksite Employee shall fill at the Municipality and shall further identify
the base compensation for each Worksite Employee, as of the effective date of this Agreement.
Exhibit A may be amended from time to time by a replacement Exhibit A signed by both
GovTemp and the Municipality. GovTemp shall have the sole authority to assign and/or remove
the Worksite Employee, provided, however, that the Municipality may request, in writing, that
GovTemp remove or reassign the Worksite Employee, such request shall not be unreasonably
withheld by GovTemp. The Parties hereto understand and acknowledge that the Worksite
Employee shall be subject to the Municipality's day-to-day supervision.
Section 1.02. Independent Contractor. GovTemp is and shall remain an independent
contractor, and not an employee, agent, partner of, or joint venturer with, the Municipality.
GovTemp shall have no authority to bind the Municipality to any commitment, contract,
agreement or other obligation without the Municipality’s express written consent.
SECTION 2
SERVICES AND OBLIGATIONS OF GOVTEMP AND MUNICIPALITY
Section 2.01. Payment of Wages. GovTemp shall timely pay the wages and related
payroll taxes of the Worksite Employee from GovTemp’s own account in accordance with
federal and Illinois law and GovTemp’s standard payroll practices. GovTemp shall withhold
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from such wages all applicable taxes and other deductions elected by the Worksite Employee.
GovTemp shall timely forward all deductions to the appropriate recipient as required by law.
The Municipality hereby acknowledges that GovTemp may engage a financial entity to maintain
its financing and record keeping services, which may include the payment of wages and related
payroll taxes in accordance with this Section 2.01. The Municipality agrees to cooperate with
any such financial entity to ensure timely payment of (i) wages and related payroll taxes pursuant
to this Section 2.01, and (ii) Fees pursuant to Section 3.03.
Section 2.02. Workers’ Compensation. To the extent required by applicable law,
GovTemp shall maintain and administer workers’ compensation, safety and health programs.
GovTemp shall maintain in effect workers’ compensation coverage covering all Worksite
Employee and complete and file all required workers’ compensation forms and reports.
Section 2.03. Employee Benefits. GovTemp shall provide to Worksite Employee those
employee benefits fully identified on Exhibit B hereto. GovTemp may amend or terminate any
of its employee benefit plans according to their terms. All employee benefits, including
severance benefits for Worksite Employee will be included in Fees payable to GovTemp under
Section 3.01 of this Agreement.
Section 2.04. Maintenance and Retention of Payroll and Benefit Records . GovTemp
shall maintain complete records of all wages and benefits paid and personnel actions taken by
GovTemp in connection with any of the Worksite Employee, shall retain control of such records
at such GovTemp location as shall be determined solely by GovTemp, and shall make such
records available as required by applicable federal, state or local laws.
Section 2.05. Other Obligations of GovTemp. GovTemp shall be responsible for
compliance with any federal, state and local law that may apply to its Worksite Employee(s).
Section 2.06. Direction and Control. The Parties agree and acknowledge that the
Municipality has the right of direction and control over the Worksite Employee, including
matters of discipline, excluding removal or reassignment, as provided for by Section 1.01. The
Worksite Employee shall be supervised, directly and indirectly, and exclusively by the
Municipality's supervisory and managerial employees.
Section 2.07. Obligations of the Municipality. As part of the employee leasing
relationship, the Municipality hereby covenants, agrees and acknowledges:
(a) The Municipality shall comply with OSHA and all other health and safety
laws, regulations, ordinances, directives, and rules applicable to the Worksite Employee
or to his or her place of work. The Municipality agrees to comply, at its expense, with
all health and safety directives from GovTemp's internal and external loss control
specialists, GovTemp's workers’ compensation carrier, or any government agency having
jurisdiction over the place of work. The Municipality shall provide and ensure use of all
personal protective equipment as required by any federal, state or local law, regulation,
ordinance, directive, or rule or as deemed necessary by GovTemp’s workers’
compensation carrier. GovTemp and GovTemp’s insurance carriers shall have the right
to inspect the Municipality’s premises to ensure that the Worksite Employee is not
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exposed to an unsafe work place. In no way shall GovTemp’s rights under this paragraph
affect the Municipality’s obligations to the Worksite Employees under applicable law or
to GovTemp under this Agreement;
(b) With respect to the Worksite Employees, the Municipality shall comply
with all applicable employment-related laws and regulations, including and, without
limitation, Title VII of the Civil Rights Act of 1964, as amended, (Title VII), the
Americans With Disabilities Act of 1990 (ADA), the Age Discrimination in Employment
Act (ADEA), the Equal Pay Act of 1963, the Civil Rights Acts of 1866 and 1871 (42
U.S.C. § 1981), the Family and Medical Leave Act of 1993, the Fair Labor Standards Act
of 1938, the National Labor Relations Act, the Employee Retirement Income Security
Act of 1974, the Illinois State Constitution, the Illinois Human Rights Act, and any other
federal, state or local law, statute, ordinance, order, regulation, policy or decision
regulating wages and the payment of wages, prohibiting employment discrimination or
otherwise establishing or relating to rights of employees;
(c) The Municipality shall retain the right to exert sufficient direction and
control over the Worksite Employee as is necessary to conduct the Municipality's
business and operations, without which, the Municipality would be unable to conduct its
business, operation or comply with any applicable licensure, regulatory or statutory
requirements;
(d) The Municipality shall not have the right to have remove or reassign the
Worksite Employee unless mutually agreed to in writing by GovTemp and the
Municipality in accordance with Section 1.01;
(e) The Municipality agrees that the Municipality shall pay no wages, salaries
or other forms of direct or indirect compensation, including employee benefits, to
Worksite Employee;
(f) The Municipality shall report to GovTemp any injury to any Worksite
Employee of which it has knowledge within twenty-four (24) hours of acquiring such
knowledge. If a Worksite Employee is injured in the course of performing services for
the Municipality, the Municipality and GovTemp shall follow the procedures and
practices regarding injury claims and reporting, as determined by GovTemp. Upon
receipt of notification from GovTemp or its insurance carrier that an injured Worksite
Employee is able to return to work and perform "light duty," the Municipality shall
immediately make available an appropriate light duty work assignment for such Worksite
Employee to the extent required or permitted by any applicable law; and
(g) The Municipality shall report all on-the-job illnesses, accidents and
injuries of the Worksite Employee to GovTemp within twenty-four (24) hours following
notification of said injury by employee or employee’s representative.
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SECTION 3
FEES PAYABLE TO GOVTEMP
Section 3.01. Fees. The Municipality hereby agrees to pay GovTemp fees for the
services provided under this Agreement as follows:
(a) The base compensation as fully identified on Exhibit A, as amended; plus
(b) Any employee benefits GovTemp paid to the Worksite Employee as
identified on Exhibit B hereto, including, but not limited to, salary; wages; commissions;
bonuses; sick pay; workers’ compensation, health and other insurance premiums; payroll,
unemployment, FICA and other taxes; vacation pay; overtime pay; severance pay;
monthly automobile allowances, and any other compensation or benefits payable under
any applicable GovTemp pension and welfare benefit plan or federal, state or local laws
covering the Worksite Employee.
Section 3.02. Increase in Fees. GovTemp may increase fees to the extent and equal to
any mandated tax increases, e.g. FICA, FUTA, State Unemployment taxes when they become
effective. GovTemp may also adjust employer benefit contribution amounts by providing the
Municipality with a written thirty (30) day notice, provided, such changes in employer benefit
contribution amounts apply broadly to all GovTemp employees.
Section 3.03. Payment Method. Following the close of each month during the term of
this Agreement, GovTemp shall provide the Municipality a written invoice for the fees owed by
the Municipality pursuant to this Agreement for the prior month. Within ten (10) days following
receipt of such invoice, the Municipality shall pay all invoiced amounts by check, wire transfer
or electronic funds transfer to GovTemp to an account or lockbox as designated on the invoice.
SECTION 4
INSURANCE
Section 4.01. General and Professional Liability Insurance. The Municipality shall
maintain in full force and effect at all times during the term of this Agreement a Comprehensive
(or Commercial) General Liability and Professional Liability (if applicable) insurance policy or
policies (the "Policies"), with minimum coverage in the amount of $1,000,000 per occurrence,
$3,000,000 aggregate. At a minimum, the Policies shall insure against bodily injury and
property damage liability caused by on-premises business operations, completed operations
and/or products or professional service and non-owned automobile coverage.
Section 4.02. Certificate of Insurance. Upon request, the Municipality shall provide
GovTemp with one or more Certificates of Insurance, verifying the Municipality’s compliance
with the provisions of Section 4.01.
Section 4.03. Automobile Liability Insurance. If the Worksite Employee drives a
Municipal or personal vehicle for any reason in connection with his or her Assignment, the
Municipality shall maintain in effect automobile liability insurance which shall insure the
Worksite Employee, GovTemp and the Municipality against liability for bodily injury, death and
property damage.
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SECTION 5
DURATION AND TERMINATION OF AGREEMENT
Section 5.01. Effective and Termination Dates. This Agreement shall become
effective on February 13, 2017 and shall continue in effect thereafter for a period of twelve (12)
months (February 12, 2018) or until it is terminated in accordance with the remaining provisions
of this Section 5. For the purposes of the Agreement, the date on which this Agreement expires
and/or is terminated shall be referred to as the "Termination Date." Agreement may be extended
for one (1) year renewals with agreement between the parties.
Section 5.02. Termination of Agreement for Failure to Pay Fees. If the Municipality
fails to timely pay the fees required under this Agreement, GovTemp may give the Municipality
notice of its intent to terminate this Agreement for such failure and if such failure is remedied
within ten (10) days, the notice shall be of no further effect. If such failure is not remedied
within the ten (10) day period, GovTemp shall have the right to terminate the Agreement upon
expiration of such remedy period.
Section 5.03. Termination of Agreement for Material Breach. If either Party
materially breaches this Agreement, the non-breaching Party shall give the breaching Party
notice of its intent to terminate this Agreement for such breach and if such breach is remedied
within ten (10) days, the notice shall be of no further effect. If such breach is not remedie d
within the ten (10) day period, the non-breaching Party shall have the right to immediately
terminate the Agreement upon expiration of such remedy period.
Section 5.04. Termination of Agreement to execute Temp-to-Hire Arrangement. At
the end of the term of the agreement, as outlined in Section 5.01, the City of Lake Forest may
hire the Employee as a permanent employee of the City. If the City exercises this option, the
sum of two weeks gross salary is payable to GovTempsUSA, LLC within thirty (30) days of the
permanent employment date. If the City does not exercise the Temp-to-Hire Arrangement by the
end of the contract, as outlined in Section 5.01, it agrees not to extend an offer of employment to
the Employee for two years after the conclusion of this agreement. If an offer is made within
two years after the conclusion of this agreement, as outlined in Section 5.01, then the two weeks
gross salary fee is payable to GovTempsUSA, LLC within thirty (30) days of the permanent
employment date.
SECTION 6
NON-SOLICITATION
Section 6.01. Non-Solicitation. The Municipality acknowledges GovTemp's legitimate
interest in protecting its business for a reasonable time following the termination of this
Agreement. Accordingly, the Municipality agrees that during the term of this Agreement and for
a period of two (2) years thereafter, the Municipality shall not solicit, request, entice or induce
Worksite Employee to terminate his or her employment with the GovTemp, nor shall the
Municipality hire Worksite Employee as an employee.
Section 6.02. Injunctive Relief. The Municipality recognizes that the rights and
privileges granted by this Agreement are of a special, unique, and extraordinary character, the
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loss of which cannot reasonably or adequately be compensated for in damages in any action at
law. Accordingly, the Municipality understands and agrees that GovTemp shall be entitled to
equitable relief, including a temporary restraining order and preliminary and permanent
injunctive relief, to prevent or enjoin a breach of Section 6.01 this Agreement. The Municipality
also understands and agrees that any such equitable relief shall be in addition to, and not in
substitution for, any other relief to which the GovTemp may be entitled.
Section 6.03. Survival. The provision of this Section 6 shall survive any termination of
this Agreement.
SECTION 7
DISCLOSURE AND INDEMNIFICATION PROVISIONS
Section 7.01. Indemnification by GovTemp. GovTemp agrees to indemnify, defend
and hold the Municipality and its related entities or their agents, representatives or employees
(the "Municipality Parties") harmless from and against all claims, liabilities, damages, attorney’s
fees, costs and expenses ("Losses") (a) arising out of GovTemp’s breach of its obligations under
this Agreement, (b) related to the actions or conduct of GovTemp and its related business
entities, their agents, representatives, and employees (the "GovTemp Parties"), taken or not taken
with respect to the Worksite Employees that relate to events or incidents occurring prior or
subsequent to the term of this Agreement, and (c) arising from any act or omission on the part of
GovTemp or any of the GovTemp Parties.
Section 7.02. Indemnification by the Municipality. The Municipality agrees to
indemnify, defend and hold the GovTemp Parties harmless from and against all Losses (a)
arising out of the Municipality’s breach of its obligations under this Agreement, (b) relating to
any activities or conditions associated with the Assignment, including without limitation, the
Worksite Employee workers’ compensation claims, and (c) arising from any act or omission on
the part of the Municipality or any of the Municipality Parties. Notwithstanding the foregoing,
the Municipality shall have no obligations to the GovTemp Parties under this Section with
respect to Losses arising out of events or incidents occurring before or after the term of this
Agreement.
Section 7.03. Indemnification Procedures. The Party that is seeking indemnity (the
"Indemnified Party") from the other Party (the "Indemnifying Party") pursuant to this Section 7,
shall give the Indemnifying Party prompt notice of any such claim, allow the Indemnifying Party
to control the defense or settlement of such claim and cooperate with the Indemnifying Party in
all matters related thereto; provided however that, prior to the Indemnifying Party assuming such
defense and upon the request of the Indemnified Party, the Indemnifying Party shall demonstrate
to the reasonable satisfaction of the Indemnified Party that the Indemnifying Party (a) is able to
fully pay the reasonably anticipated indemnity amounts under this Section 7 and (b) takes steps
satisfactory to the Indemnified Party to ensure its continued ability to pay such amounts. In the
event the Indemnifying Party does not control the defense, the Indemnified Party may defend
against any such claim at the Indemnifying Party’s cost and expense, and the Indemnifying Party
shall fully cooperate with the Indemnified Party, at no charge to the Indemnified Party, in
defending such potential Loss, including, without limitation, using reasonable commercial efforts
to keep the relevant Worksite Employee available. In the event the Indemnifying Party controls
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#10143062_v3 7
the defense, the Indemnified Party shall be entitled, at its own expense, to participate in, but not
control, such defense. The failure to promptly notify the Indemnifying Party of any claim
pursuant to this Section shall not relieve such Indemnifying Party of any indemnification
obligation that it may have to the Indemnified Party, except to the extent that the Indemnifying
Party demonstrates that the defense of such action has been materially prejudiced by the
Indemnified Party’s failure to timely give such notice.
Section 7.04. Survival of Indemnification Provisions. The provisions of this Section 7
shall survive the expiration or other termination of this Agreement.
SECTION 8
ADDITIONAL PROVISIONS
Section 8.01. Amendments. This Agreement may be amended at any time and from
time to time, but any amendment must be in writing and signed by all of the Parties to this
Agreement, except for changes to the fees as set forth in Section 3.
Section 8.02. Binding Effect. This Agreement shall inure to the benefit of and be
binding upon the Parties and their respective heirs, successors, representatives and assign.
Neither Party may assign its rights or delegate its duties hereunder without the express written
consent of the other Party, which consent shall not be unreasonably withheld.
Section 8.03. Counterpart Execution. This Agreement may be executed and delivered
in any number of counterparts, each of which shall be an original, but all of which together shall
constitute one and the same instrument. This Agreement may be executed and delivered via
facsimile.
Section 8.04. Definitions. Terms and phrases defined in any part of this Agreement
shall have the defined meanings wherever used throughout the Agreement. The terms
"hereunder" and "herein" and similar terms used in this Agreement shall refer to this Agreement
in its entirety and not merely to the section, subsection or paragraph in which the term is used.
Section 8.05. Entire Agreement. This Agreement constitutes the entire agreem ent
between the Parties regarding GovTemp’s provision of Worksite Employee to the Municipality,
and contains all of the terms, conditions, covenants, stipulations, understandings and provisions
agreed upon by the Parties. This Agreement supersedes and takes precedence over all proposals,
memorandum agreements, tentative agreements, and oral agreements between the Parties, made
prior to and including the date hereof, and not specifically identified and incorporated in writing
into this Agreement. No agent or representative of either Party hereto has authority to make, and
the Parties shall not be bound by or liable for, any statement, representation, promise, or
agreement not specifically set forth in this Agreement.
Section 8.06. Further Assurances. Each of the Parties shall execute and deliver any
and all additional papers, documents, and other assurances and shall do any and all acts and
things reasonably necessary in connection with the performances of their obligations hereunder
and to carry out the intent of the parties hereto.
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Section 8.07. Gender. Whenever the context herein so requires, the masculine,
feminine or neuter gender and the singular and plural number shall each be deemed to include
the other.
Section 8.08. Notices. Notices given under this Agreement shall be in writing and shall
either be served personally or delivered by certified first class U.S. Mail, postage prepaid and
return receipt requested or by overnight delivery service. Notices also may effectively be given
by transmittal over electronic transmitting devices such as Telex or facsimile machine if the
Party to whom the notice is being sent has such a device in its office, provided that a complete
copy of any notice shall be mailed in the same manner as required for a mailed notice.
Notices shall be deemed received at the earlier of actual receipt or three days from
mailing date. Notices shall be directed to the Parties at their respective addresses shown below.
A Party may change its address for notice by giving written notice to the other Party in
accordance with this Section:
If to GovTemp: GOVTEMPUSA, LLC
630 Dundee Road - Suite 130
Northbrook, IL 60062
Attention: Michael J. Earl
Telephone: 224-261-8366
E-Mail: mearl@govhrusa.com
If to the Municipality: City of Lake Forest
220 E. Deerpath
Lake Forest, IL 60045
Attention: DeSha Kalmar
Telephone: 847-810-3530
E-Mail: kalmard@cityoflakeforest.com
Section 8.09. Section Headings. Section and other headings contained in this
Agreement are for reference purposes only and shall not affect in any way the meaning or
interpretation of this Agreement.
Section 8.10. Severability. If any part or condition of this Agreement is held to be void,
invalid or inoperative, such shall not affect any other provision hereof, which shall continue to be
effective as though such void, invalid or inoperative part, clause or condition had not been made.
Section 8.11. Waiver of Provisions. The failure by one Party to require performance by
the other Party shall not be deemed to be a waiver of any such breach, nor of any subsequent
breach by the other Party of any provision of this Agreement. Such waiver shall not affect the
validity of this Agreement, nor prejudice either Party’s rights in connection with any subsequent
action. Any provision of this Agreement may be waived if, but only if, such waiver is in writing
signed by the Party against whom the waiver is to be effective.
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Section 8.12. Confidentiality. Each Party shall protect the confidentiality of the other’s
records and information and shall not disclose confidential information without the prior written
consent of the other Party. Each Party shall reasonably cooperate with the other Party regarding
any Freedom of Information Act (FOIA) request calling for production of documents related to
this Agreement.
Section 8.13. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Illinois applicable to contracts made and to be
performed entirely within such state, except the law of conflicts.
Section 8.14. Arbitration.
(a) Negotiation/Arbitration Process. The parties will attempt to settle any
dispute arising out of or relating to this Agreement, or the breach thereof, through good
faith negotiation between the parties. If settlement cannot be reached through good faith
negotiation within thirty (30) days after the initial receipt by the allegedly offending party
of written notice of the dispute, the controversy or claim shall be settled by binding
arbitration conducted before a single arbitrator who is knowledgeable in employment
law. Either party may submit the dispute to arbitration. The arbitration will be
conducted in accordance with the then applicable rules and regulations of the American
Arbitration Association ("AAA"). The arbitration will be held in Cook County, Illinois.
The arbitrator shall be mutually agreed upon by the parties, but if they are unable to agree
on an arbitrator, the arbitrator shall be appointed by AAA. All arbitration proceedings
shall be closed to the public and confidential. All records relating thereto shall be
permanently sealed, except as necessary to obtain court confirmation of the arbitrator's
decision.
(b) Arbitration Award. The arbitrator will be bound by the terms and
conditions of this Agreement and shall have no power, in rendering his or her award, to
alter or depart from any express provision of this Agreement, and his or her failure to
observe this limitation shall constitute grounds for vacating the award. Except as
otherwise provided in this Agreement, the arbitrator shall apply the law specified in
Section 8.3. The arbitrator will not be empowered to award punitive damages except for
willful misconduct. The award of the arbitrator shall be final and binding upon the
parties and judgment upon the award may be entered in any court having jurisdiction
thereof.
[Signatures on following page]
47
[Signature Page to Employee Leasing Agreement]
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly
executed as of the day and year first above written.
GOVTEMPUSA, LLC,
an Illinois limited liability company
By:
Name: Joellen C. Earl
Title: President and Co-Owner
MUNICIPALITY
By:
Name: Robert R. Kiely, Jr.
Title: City Manager
48
Exhibit A-1
EXHIBIT A
Worksite Employee and Base Compensation
WORKSITE EMPLOYEE: Bernard Arends
POSITION/ASSIGNMENT: Fire Marshal
POSITION TERM: February 13, 2017 to February 12, 2018. Agreement may be
extended for additional one year periods with agreement between the parties.
Review Section 5 for complete terms of position.
BASE COMPENSATION: $37.80 per hour. Hours per week are estimated to average 30-35
hours/week. ($56.70 = overtime rate for work in excess of 40 hours/week).
Worksite employee shall be paid for hours worked only. Hours should be reported
via email to payroll@govtempsusa.com on the Monday after the prior work week.
The City will be invoiced every other week for hours worked.
OTHER: After six-months, compensation rate may increase.
GOVTEMPUSA, INC.: MUNICIPALITY:
By: By:
Date: Date:
This Exhibit A fully replaces all Exhibits A dated prior to the date of the Company’s signature
above.
January 23, 2017
49
#10143062_v3 Exhibit B-1
EXHIBIT B
Summary of Benefits
Not applicable.
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51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
Supplement #2
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Exhibit A
COST ESTIMATE OF CONSULTANT SERVICES
FIRM Gewalt Hamilton Associates DATE
PTB OVERHEAD RATE 1.7
PRIME/SUPPLEMENT Prime COMPLEXITY FACTOR 0
DBE OVERHEAD IN-HOUSE Outside SERVICES
DROP ITEM MANHOURS PAYROLL &DIRECT FIXED Direct BY DBE TOTAL
BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL
(A)(B)( C )(D)(E)(F)(G)(H)(B-G)
Project Coordination & Documentation 170 5,872.10 9,982.57 2,298.93 18,153.60
Subconsultant DL 0.00 0.00
TOTALS 170 5,872.10 9,982.57 0.00 2,298.93 0.00 0.00 0.00 18,153.60
DBE
COST PLUS FIXED FEE
PREPARED BY THE AGREEMENTS UNIT Printed 1/12/2017 11:33 AM72
Exhibit A
AVERAGE HOURLY PROJECT RATES
FIRM Gewalt Hamilton Associates
PTB DATE 01/12/17
PRIME/SUPPLEMENT Prime
SHEET 1 OF 5
PAYROLL AVG TOTAL PROJECT RATES Project Coordination & Documentation
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal Engineer 66.50 0
Senior Engineer 53.45 10 5.88% 3.14 10 5.88% 3.14
Sr. Environmental Consultant 40.00 0
Professional Engineer 37.67 0
Registered Land Surveyor 46.63 0
Staff Engineer 25.35 0
Environmental Consultant 27.00 0
Sr. Engineering Tech 33.36 160 94.12% 31.40 160 94.12% 31.40
Engineering Tech II 25.65 0
Engineering Tech I 15.75 0
Engineer Tech Intern 14.13 0
Clerical/Administrative 24.75 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTALS 170 100%$34.54 170 100%$34.54 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00
PREPARED BY THE AGREEMENTS UNIT Printed 1/12/2017 11:33 AM73
Printed 1/31/2017 BLR 14230 (Rev. 07/15/13)
Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code
BE IT RESOLVED, by the Council of the
(Council or President and Board of Trustees)
City of Lake Forest , Illinois, that there is hereby
(City, Town or Village) (Name)
appropriated the sum of $900,000.00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2017
(Date)
to December 31, 2017 .
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at District 1, Schaumburg , Illinois.
I, Margaret Boyer Clerk in and for the City
(City, Town or Village)
of Lake Forest , County of Lake
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Council at a meeting on February 6, 2017
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of .
(SEAL) Clerk
(City, Town or Village)
Approved
Regional Engineer
Department of Transportation
Date
74
2017 HMA Resurfacing List
Street From To
SUFFOLK LN RT 60 WEST END
YORKTOWNE LN NEWCASTLE DR WESTLEIGH RD
NEWCASTLE DR YORKTOWNE LN WEST END
STABLE LN WESTLEIGH RD SOUTH END
SOUTHGATE MARKET SQ FOREST AV
MCGLINNIN CT MIDDLEFORK DR NORTH END
JENSEN DR MIDDLEFORK DR KENNICOTT DR
SUMMERFIELD DR RT 43 WEST END
KENNICOTT DR JENSEN DR EMMONS CT
BARRYS CT YORKTOWNE LN WEST END
EMMONS CT KENNICOTT DR EAST END
OLD ELM ROAD EVERETT ROAD ESTES AVENUE
75
Printed 1/31/2017 BLR 09111 (Rev. 11/06)
Resolution for Improvement by Municipality Under the Illinois
Highway Code
BE IT RESOLVED, by the Council of the
Council or President and Board of Trustees
City of Lake Forest Illinois
City, Town or Village
that the following described street(s) be improved under the Illinois Highway Code:
Name of Thoroughfare Route From To
North Western Avenue 400 FT. South of Thomas Place 200 FT. North of Thomas Plac
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of Streetscape Enhancements, Landscape Enhancements ant all
associated work.
and shall be constructed wide
and be designated as Section
2. That there is hereby appropriated the (additional Yes No) sum of $ 327,000.00
Dollars ( ) for the
improvement of said section from the municipality’s allotment of Motor Fuel Tax funds.
3. That work shall be done by Contract ; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation.
Approved I, Margaret Boyer Clerk in and for the
City of Lake Forest
City, Town or Village
County of Lake , hereby certify the
Date foregoing to be a true, perfect and complete copy of a resolution adopted
by the Council
Council or President and Board of Trustees
Department of Transportation at a meeting on February 6, 2017
Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
day of
Regional Engineer
(SEAL)
City, Town, or Village Clerk
76
Printed 1/31/2017 BLR 14230 (Rev. 07/15/13)
Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code
BE IT RESOLVED, by the Council of the
(Council or President and Board of Trustees)
City of Lake Forest , Illinois, that there is hereby
(City, Town or Village) (Name)
appropriated the sum of $73,000.00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2017
(Date)
to December 31, 2017 .
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at District 1, Schaumburg , Illinois.
I, Margaret Boyer Clerk in and for the City
(City, Town or Village)
of Lake Forest , County of Lake
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Council at a meeting on February 6, 2017
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of .
(SEAL) Clerk
(City, Town or Village)
Approved
Regional Engineer
Department of Transportation
Date
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