CITY COUNCIL 2017/12/04 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, December 4, 2017 at 6:30 pm
City Hall Council Chambers
Honorable Mayor, Robert Lansing
Prudence R. Beidler, Alderman First Ward Stanford Tack, Alderman Third Ward
James E. Morris, Alderman First Ward Jack Reisenberg, Alderman Third Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Approval of a Resolution of Sympathy for former Mayor Rhett Butler
A copy of the Resolution can be found on page 9.
COUNCIL ACTION: Approval of the Resolution
2. COMMENTS BY CITY MANAGER
3. COMMENTS BY COUNCIL MEMBERS
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the November 20, 2017 City Council Meeting Minutes
A copy of the minutes can be found on page 11.
COUNCIL ACTION: Approval of the Minutes
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Monday, December 4, 2017 City Council Agenda
2. Consideration of an Ordinance adopting the second supplement (S-2) to the Code
of Ordinances for the City of Lake Forest (waive first reading and grant final
approval)
STAFF CONTACT: Margaret Boyer, City Clerk (810.3674)
PURPOSE AND ACTION REQUESTED: Staff is recommending approval of the second
supplement to the City of Lake Forest, Code of Ordinances.
BACKGROUND/DISCUSSION: In 2013 the City entered into a contract with American Legal
Publishing to review, edit and compile the City code. A draft copy of the code and a list of
questions were returned to the City in early March 2014. Staff had an opportunity to review
sections. At that time, Staff made two types of recommended changes, *minor and
**substantive. Only minor changes were submitted to American Legal Publishing and the City
received a finished copy of the code on December 18, 2014. On January 20, 2015, City
Council granted final approval of an Ordinance adopting an updated City Code with
legislation through September 2, 2014.
In May 2016, the City Council granted approval of an Ordinance adopting the first
supplement that included legislation through April 20, 2015. The substantive changes that
were submitted were then seen by the City Council throughout the remainder of 2016. (Some
examples include Traffic, Parks and Playgrounds, Health and Sanitation, Streets and Sidewalks
and Development related provisions)
PROJECT REVIEW:
Reviewed Date Comments
City Council 12/4/2017
Pending approval of an Ordinance adopting
the second Supplement (S-2) to the Code of
Ordinances for the City of Lake Forest including
legislation through December 5, 2016 ** the
substantive recommended changes are included
City Council 5/16/2016
The City Council grants final approval of an
Ordinance adopting first supplement (S-1) to
the Lake Forest Code of Ordinances through
April 20, 2015 *the minor recommended changes
are included
City Council
1/20/2015
12/18/2014
The City Council hears first reading and grants
final approval of Ordinance that allows for the
revising, amending, restating codifying and
compiling of existing Ordinances with legislation
through 9/2/2014
Staff/Council
Liaisons Continues review of draft and submits minor
and substantive changes
City Council 3/2014 Draft Code delivered to the City
City Council 12/1/2013
City enters into a contract with American Legal
Publishing to review, edit and compile the City
Code
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Monday, December 4, 2017 City Council Agenda
Per the contract, staff has supplied American Legal Publishing with legislation through
December 5, 2016 and includes Ordinance 2016-76. A copy of the Ordinance adopting the
second supplement can be found beginning on page 18. Due to the volume of the
supporting documents, they are available for review at City Hall. Upon final approval the
Code will also be updated on the City’s website.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance adopting the second Supplement (S-2) to the
Code of Ordinances for the City of Lake Forest.
3. Award of Contract for The City of Lake Forest to join the Municipal Partnership
Initiative Tree Pruning Services for 2017
STAFF CONTACT: Corey Wierema, City Forester/Forestry Supervisor, 810-3564
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council approval for the City of
Lake Forest to join the Municipal Partnership Initiative (MPI) Tree Pruning contract, and enter
into a contract with Advance Tree Care Inc.
BACKGROUND/DISCUSSION: Tree pruning is one the most important components in
maintaining a healthy urban forest. Pruning removes dead and/or competing branches to
encourage healthy new growth and maturation. The process maximizes a tree’s value and
maintains its numerous environmental and community benefits, among which are increased
property values.
City staff has previously briefed the City Council on MPI, a program that takes advantage of
economies of scale for securing low bid prices among neighboring municipalities which bid
similar projects each year. This year, the City will be joining three other communities
(Glenview, Highland Park and Kenilworth) to take part in the MPI Tree Pruning contract for
2017.
The City plans to contractually prune approximately 1,200 trees totaling 18,000 inches under
this contract for 2017/2018. This work will extend the functional lifespan of the City’s trees and
delay long-term expenses associated with the removal and replacement of unhealthy trees.
BUDGET/FISCAL IMPACT: The MPI Tree Pruning contract has been in place since 2015 and is
renewable for three years with the option to renew for two additional one-year periods. By
joining the MPI, the City will save approximately $3,000 to $4,000 per year (based on previous
year’s contract pricing) on necessary tree pruning. If awarded, work on this project is
expected to be completed in one month. Forestry staff will provide daily oversight and
quality control.
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Fund 220 Forestry Operations $34,000 $34,000 Y
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Monday, December 4, 2017 City Council Agenda
COUNCIL ACTION: Award of Contract for The City of Lake Forest to join the Municipal
Partnership Initiative Tree Pruning Services for 2017
4. Authorization to Dispose of City Property
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization to dispose of
surplus equipment. Per Administrative Directive 3-2, any item staff believes has a current
value of $4,000 or more requires City Council approval to sell. The items are sold via the
public bidding process with all of the required posting, public viewing and sealed bid
requirements fulfilled. The invitation to bid was placed on the City’s website, printed in the
Chicago Tribune, and mailed to over 300+ registered landscapers, forestry, and construction
companies on file. Anyone is allowed to submit a sealed bid and all items must be paid via
cash or cashier’s check.
BACKGROUND/DISCUSSION: The only piece being sold this fall with a value of $4,000 or more
is a 2001 Ford F-550, 36’ tower truck. The unit has accrued over 110,000 miles and was
authorized to be replaced by City Council in April, 2016. The replacement truck was not
received until early 2017 and the vendor selling the new truck did not accept trade-in
equipment. Therefore the unit was placed out to bid to be sold to highest bidder.
The bid opening for the sale of this truck occurred on Wednesday, November 29, 2017 and
the highest bid is being recommended for City Council approval:
Bidder Name Amount
Utility Dynamics $14,000
Rob January $ 5,110
John Baldwin $ 4,500
N. Shore Truck & Eqpt. $ 3,855
Fred Hamburg $ 1,002
BUDGET/FISCAL IMPACT: Per Section 3.10 of Administrative Directive 3-2, all revenues received
from the sale of this tower truck will be credited to the Capital Fund from which the truck was
purchased and carried in inventory.
COUNCIL ACTION: Staff requests authorization to dispose of City property to the highest
bidder, Utility Dynamics, for the sale of the Streets tower truck as noted above. Proceeds of
the sale will be deposited into the Capital Fund.
COUNCIL ACTION: Approval of the four (4) Omnibus items as presented
6. ORDINANCES
1. Consideration of a Recommendation from the Plan Commission in Support of a
Special Use Permit Authorizing a Car Wash and Gas Station as Components of a
Commercial Development Proposed on the Southeast Corner of Everett and
Waukegan Roads. (First Reading of an Ordinance)
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Monday, December 4, 2017 City Council Agenda
Presented by: Catherine Czerniak, Director of Community Development
(810-3504)
PURPOSE AND ACTION REQUESTED: Based on a recommendation from the Plan Commission,
the City Council is asked to consider first reading of an ordinance approving a Special Use
Permit to allow Waterway Carwash to redevelop the 1-1/2 acre parcel located on the
southeast corner of Everett and Waukegan Roads with a carwash, gas station and
convenience store.
BACKGROUND AND DISCUSSION: The property proposed for redevelopment is configured in
an L-shape with the narrower portion of the site extending toward the corner of Everett and
Waukegan Roads. Redevelopment of this site, including landscaping of the streetscape, has
long been anticipated to improve the appearance of the southern entrance to the business
district along Waukegan Road and to provide increased services to residents in the
surrounding area.
History
For many years, the property was the site of a gas station, near the corner, and a garden
supply store; both of which vacated the site more than ten years ago. The site has remained
unused since then. In 2008, the City approved a plan for redevelopment of the site with two
buildings totaling 18,400 square feet of retail and service business space, 75 parking spaces
and a drive-thru associated with a drug store. Due to the economic downturn, the
redevelopment of the site did not proceed. In 2011, the property was acquired by IP
Properties, the local Stuart family, as a long term investment. IP Properties intends to retain
ownership of the site. Waterway Carwash would redevelop the property and operate on the
site under a long term lease.
Overview of Current Proposal
Waterway Carwash proposes to redevelop the site with a high quality car wash, gas station
and convenience store. A single 7,800 square foot building is proposed to house the car wash
and retail space. Five islands with gas pumps are proposed on the southern portion of the
site. The car wash tunnel is oriented south to north through the site with the exit located at
the north end of the site, near Everett Road. Finishing stations are located beyond the exit
from the car wash tunnel and direct traffic away from Everett Road. The convenience store
faces Waukegan Road. Thirty-five parking spaces are proposed on the site for employees
and customers. Currently, there are six access points to the site, two from Everett Road and
four from Waukegan Road. As directed by IDOT, three of the existing access points will be
eliminated, of the three remaining access points, two curb cuts will be located on Waukegan
Road and one on Everett Road.
REVIEW TO DATE
Reviewed Date Comments
Plan Commission 11/8/2017
Public Hearing Closed
Recommendation forwarded to the
City Council subject to conditions.
Plan Commission 3/8/2017 Public Hearing Continued
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Monday, December 4, 2017 City Council Agenda
Commission voiced conceptual
support for the petition subject to
further due diligence.
Plan Commission 10/22/2015
Public Hearing Opened
Commission directed revisions to the
site plan to mitigate impacts on
surrounding properties, further due
diligence on various issues and
directed the petitioner to seek input
from IDOT on ingress/egress.
At each meeting, the Plan Commission heard a significant amount of public testimony and
received written testimony and petitions as well. With few exceptions, the testimony was in
opposition to the proposed use; primarily the carwash. Concerns included, but were not
limited to, off-site noise impacts, traffic congestion, traffic and pedestrian safety, and the
appropriateness of the proposed development for the site. Correspondence received since
the November 8 Plan Commission meeting was made available to the City Council.
At the conclusion of the public hearing, the Commission voted 4 to 2 to recommend
approval of the Special Use Permit to the City Council incorporating various revisions to the
plan in response to the concerns raised and conditions of approval. A summary of the key
measures put in place to address the concerns raised during the review process is provided
below.
Elongation of the carwash tunnel by 25’ to allow the blower (the noise generating
mechanical equipment) to be recessed into the center of the tunnel rather than
located near the exit door as normally occurs.
Construction of additional sound baffling walls around the blowers in the center of the
carwash tunnel.
Installation of sound attenuating materials in the tunnel space just beyond the blowers
and before the exit door to further buffer the noise from the blowers.
Installation and use of high speed, automated doors at both the entrance and exit to
the car wash tunnel.
Installation of a10’ solid fence along the east and south property lines along with
landscape screening.
Improvements including landscape enhancements on neighboring properties to the
east and south, if desired by neighboring owners, and the installation of sound
mitigating glass in windows on neighboring properties.
Reduction of operating hours from those originally proposed and normally followed at
other Waterway locations.
Relocation of trash/recycling area away from the east property line.
Installation of lights that direct all light downward and are equipped with shields to
block light spillover on to the neighboring properties.
The draft Ordinance and the site plan is included in the Council packet beginning on page
20. The complete record for this petition was provided to the City Council and is available
for review in the Community Development Department.
BUDGET/FISCAL IMPACT: A preliminary estimate of annual revenues that the City would
anticipate receiving as a result of the proposed development is provided below.
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Monday, December 4, 2017 City Council Agenda
Property tax $21,000
Sales tax – fuel sales $37,500
Sales tax – store sales $ 3,500
Water/Sewer $28,000
Total $90,000
COUNCIL ACTION: If determined to be appropriate by the City Council, approve first reading
of an ordinance granting a Special Use Permit authorizing a carwash and gas station and
approving the overall redevelopment plan presented by Waterway Carwash for property
located on the southeast corner of Everett and Waukegan Roads.
AND
Direct the Building Review Board to consider the design aspects of the project and upon
completion of the review, direct the Board to forward a recommendation to the City Council
for consideration.
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION
1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (5), The City Council will be
discussing the consideration of Land Acquisition and 5ILCS 120/2 (c), (6), The City
Council will be discussing the disposition of property and the consideration for the
sale or lease of property owned by the Public Body and 5 ILCS 120/2 (c), (2), The
City Council will be discussing personnel.
Adjournment into Executive Session
RECONVENE INTO REGULAR SESSION
9. ADJOURNMENT
Office of the City Manager November 29, 2017
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the
City to make reasonable accommodations for those persons.
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Monday, December 4, 2017 City Council Agenda
8
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WVEREAS, on behalf of The City of Lake Forest, the City CouncU expresses
its sadness at the profound loss ofRhett W. Butler on November 22, 2017; and
WTIEREAS, Rhett Buder was a long-time friend to many and valued resident
of Lake Forest; and
WVERRAS, Rhett Buder served as Mayor of Lake Forest from 1993-1996,
and during which dme, inidated the City's first Strategic Plan, the City's first
Comprehensive Park Plan, and introduced the broadcasting of City Council meetings
on cable television; and
VFHEREAS, prior to being elected Mayor, Rhett Buder served as Third Ward
Alderman from 1991-1993; was a member of the Plan Commission from 1986-1990
and was actively involved in the renovation of Lake Forest Beach, and Chairman of
the Plan Commission from 1990-1992; and
WHEREAS, Rhett Buder also oversaw historic restorations at City Hall; led
efforts to pass a $5.6 million bond issue for sewers, roadways and bridges; Co-Chaired
the Fort Sheridan Army Base Closedown Commission; and led the City's efforts to
develop Setder's Square, a focal point of the west side business district; Fire Station
No. 2 on Telegraph Road; and
]^HEREAS, Rhett Buder also served as a Trustee of Chicago's Museum of
Science and Industry; Lake Forest College and DePauw University; a Director of Lake
Forest Symphony and YPO; as President of the Lake Forest Graduate School of
Management and Rotary Iiiternational; a Director of various corporate boards; and
VTHERRAS, Rhett Buder, was a beloved husband to Kay, loving father of
daughters Elizabeth and Karen, and loving girandfather; and
9
WVEREAS, Rhett Buder was a graduate of DePauw University and received
an MBA from the Kellogg Graduate School of Management at Northwestern
University; and
WTIEREAS, before making Lake Forest his home, Rhett Buder worked fof
Goodyear in Ohio, Unisbcut in Michigan and GTE in Connecticut, where he was
responsible for increasing producdvity and corporate profits; and
W/TiEREAS, Rhett Butler, despite a debilitating motorcycle accident in 2000,
retained his energedc spirit and love for The City of Lake Forest and remained
involved in the community; and
WVEREAS, Rhett Buder was a strong, enthusiastic and kind man who deeply
loved his family, community and fellow residents; his contributions to Lake Forest
were significant and he wiU truly be missed.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Lake Forest in session on December 4, 2017, hereby express its deep regret and
sincere sympathy to the members of the Buder Family.
BE IT FURTHER RESOLVED that this Resolution be appropriately
inscribed and conveyed to the Buder Family, with a copy to be included in the official
minutes of the December 4, 2017 meeting of the Lake Forest City Council.
Robert T.E. Lansing
Mayor
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The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, November 20, 2017
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and the
City Attorney called the roll of Council members.
Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Rummel, Alderman
Reisenberg, Alderman Moreno and Alderman Buschmann.
Absent: Alderman Newman and Alderman Tack.
Also present were: Robert Kiely, Jr., City Manager; Victor Filippini, City Attorney; Catherine Czerniak,
Director of Community Development, Elizabeth Holleb, Director of Finance; Susan Banks, Communication
Manager; Michael Thomas, Director of Public Works; Pete Siebert, Fire Chief; Sally Swarthout, Director of
Parks & Recreation; DeSha Kalmar, Director of Human Resources; Mike Strong, Assistant to the City
Manager, along with other members of City Staff.
There were approximately 45 persons present in the Council Chamber.
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Lansing invited all to the tree lighting ceremony on Friday, November 24 in Market Square.
COMMENTS BY CITY MANAGER
A. Community Spotlight
-Country Day School
- Bob Whalen, Head of School
City Manager Robert Kiely reported that the City is very blessed with many opportunities for education and
he introduced Bob Whalen. Mr. Whalen reported that the Country Day School is in its 130th year of service
in the community. He said that the school has taken a look back at the educational changes over the years
and it is very clear that the focus is still on community relationships, and the school continues to marry
tradition with innovation. Mayor Lansing wished the best to Mr. Whalen on his impending retirement and
thanked him for his service.
COMMENTS BY CITY CCOUNCIL MEMBERS
FINANCE COMMITTEE REPORT
1. Elawa Farm Budget Presentation
Finance Committee Chairman James Morris reported that the Finance Committee was pleased with the
financial functions of the Elawa Farm Commission. He introduced Barry Hollingsworth, Chairman of the
Elawa Farm Commission. He explained the difference between the Elawa Farm Foundation and the Elawa
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Proceedings of the Monday, November 20, 2017
Regular City Council Meeting-
Farm Commission, and he gave an overview of the fundraising projects and the proposed two fee changes.
The proposed changes include the rental rate for the hay barn and the second is to the Wildlife Discovery
Center (WDC), after explaining the two fees he requested that the facility use fee be tabled until a review of
the operating agreement can be completed. Mr. Hollingsworth reported that both the Farm and the Wildlife
Discovery Center are outgrowing the shared space and both have different missions, and said that the
Commission will begin a review process to look at the related agreements that Elawa has with The City of
Lake Forest. The City Council had discussion on financial forecasts and the possibility of relocating the
Wildlife Discovery Center.
Mayor Lansing asked if there was anyone from the public who wanted to address the Council on this topic.
Seeing none, he asked for a motion.
COUNCIL ACTION: It is recommended that the City Council consider approval, approval with
modifications, or rejection of the Elawa Farm Annual Budget and Plan. If rejected, the Elawa Farm
Foundation would be authorized to operate and occupy the property in accordance with the Annual
Budget and Plan last approved by the City Council subject to rate adjustments not exceeding the change
in the Consumer Price Index.
Alderman Moreno made a motion to approve the Elawa Farm Annual Budget and Plan, tabling the Hay Barn
rental fee for the Wildlife Discovery Center, seconded by Alderman Reisenberg. The following voted “Aye”:
Aldermen Beidler, Morris, Rummel, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None.
6- Ayes, 0 Nays, motion carried.
2. Gorton Community Center Budget Presentation
Finance Committee Chairman James Morris reported that the Finance Committee was also pleased with the
financial functions of the Gorton Community Center, and he introduced Barrett C. Davie, Gorton Board
Chair. Mr. Davie reported that Gorton is the hub of not-for-profits and philanthropy in the community. He
gave an overview of the success factors of the past six years and reviewed the goals for 2018 to include
target programming. Mr. Davie credited recent success to Gorton Director, Amy Wagliardo. He then
introduced, William Moskoff, Finance Chair. Mr. Moskoff gave an overview of the broad support Gorton has
received from across the community. He reported on financials that include a 3.3 million endowment,
expected revenue growth and that most of the programing at Gorton is sponsored. The City Council had
discussion on the success Gorton has seen over the past six years and that it is another example of
exemplary public private partnerships throughout the City.
Mayor Lansing asked if there was anyone from the public who wanted to address the Council on this topic.
Seeing none he asked for a motion.
COUNCIL ACTION: It is recommended that the City Council consider approval, approval with
modifications, or rejection of the Gorton Community Center Annual Budget and Plan. If rejected, the
Center would be authorized to operate and occupy the property in accordance with the Annual Budget
and Plan last approved by the City Council subject to rate adjustments not exceeding the change in the
Consumer Price Index.
Alderman Beidler made a motion to approve the Gorton Community Center Annual Budget and Plan,
seconded by Alderman Buschmann. The following voted “Aye”: Aldermen Beidler, Morris, Rummel,
Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried.
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Proceedings of the Monday, November 20, 2017
Regular City Council Meeting-
Alderman Beidler reported on the Deerpath Golf Course fund raising campaign and that residents can
donate to the Deerpath Golf Course by visiting the City’s website.
3. Consideration of an Ordinance approving a Fee Schedule and Ordinance adopting new fees
related to Development Activity (First Reading)
Elizabeth Holleb, Finance Director reported that the fee revisions and proposed new fees were considered
at the November 13, 2017 Finance Committee meeting and as part of the budget process. Annually, all
departments are asked to review their user fees. A comprehensive fee schedule was provided as Exhibit A
to the Ordinance approving a fee schedule, which clearly identifies the proposed fee increases highlighted in
yellow and the proposed new fees highlighted in orange. Ms. Holleb reported that fees highlighted in green
are not reflective of changes in existing fees; rather, they are clarifications due to a review of City Code and
current practices.
The Finance Director stated that City Departments have provided supplemental memos justifying their
proposed fee adjustments and new fees. Since new fees require a separate Ordinance to be submitted by
the department proposing the new fee and accompany the Ordinance approving the fee schedule. There
are two ordinances submitted for City Council consideration at this time; an ordinance approving a fee
schedule and an ordinance adopting new fees related to development activity.
Ms. Holleb reported that revenue for the new and increased fees is estimated to be $5,260 in the General
Fund, $290,000 in the General Fund (transferred to public safety pension funds), $14,110 in the Parks and
Recreation Fund, $165,233 in the Water Utility Fund and $24,564 in the Golf Course Fund.
The City Council had discussion on median home values, the percentage of the overall total tax bill that
actually comes back to the City (22%), and the decrease of full time employees and how the objective has
changed over recent years.
Mayor Lansing asked if there was anyone from the public who wanted to address the Council on this topic.
Terry Desmond, 1681 Yale Court, Lake Forest addressed the Council.
Finance Director Elizabeth Holleb reported to the Council that Police and Fire Personnel contribute 9% to
the pension fund(s). Seeing no further discussion, Mayor Lansing asked for a motion.
COUNCIL ACTION: Grant first reading to the proposed ordinances.
Alderman Moreno made a motion to grant first reading to the proposed ordinances, seconded by Alderman
Buschmann. The following voted “Aye”: Aldermen Beidler, Morris, Rummel, Reisenberg, Moreno and
Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried.
4. Consideration of an Ordinance Establishing the 2017 Tax Levy (First Reading)
Elizabeth Holleb, Finance Director, reported that this was first reading of an Ordinance establishing the 2017
tax levy. During City Council workshops held in June and September of 2017, the City Council considered
recommendations from its independent actuary related to the funding of police and fire pension costs.
Recommendations related to the mortality, salary increase and payroll growth assumptions were approved
and incorporated in to the actuarial valuations of both pension funds as of April 30, 2017. The result of
these changes was an immediate increase in funding requirements in order to reduce the future annual
increases the City has experienced over the past several years.
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Proceedings of the Monday, November 20, 2017
Regular City Council Meeting-
Ms. Holleb reviewed each of the spreadsheets that were included in the packet for the proposed tax levy for
2017, they included; 1) the tax levy limitations under the tax cap; 2) the tax levy distributed by fund without
new growth and allowances distributed; 3) the tax levy by fund with new growth and allowances
distributed; and 4) an explanation of the tax increase to an average homeowner.
The tax levy to be approved includes the needs of all City departments, as well as for pensions and debt
service requirements. A summary of the proposed levy is as follows:
Finance Director Holleb stated that the proposed tax levy for 2017 reflects a 4.43% increase over the 2016
tax levy extensions for the City and Library operating funds and City pension and debt service funds. This
increase is comprised of the 2.10% property tax cap increase on operating and IMRF pension levies; debt
service bond levies as previously approved by City Council bond Ordinances, subject to abatement for debt
paid by alternate revenue sources; increases attributable to new construction; and increases in police and
fire pension costs as a long-term strategy to managing these State-mandated costs. The average increase to
existing residents (using $800,000 as median home value) is projected to be $123 or 3.76%.
The City Council had discussion on other taxing bodies, the difference between the City and other
communities who have separate park districts and the new Open Gov tool for residents on the City’s
website as it relates to transparency in the municipality.
Mayor Lansing asked if there was anyone from the public who wanted to address the Council on this topic.
Seeing none, he asked for a motion.
COUNCIL ACTION: Grant first reading of an Ordinance Establishing the 2017 Tax Levy.
Alderman Rummel made a motion to grant first reading of an Ordinance Establishing the 2017 Tax Levy,
seconded by Alderman Moreno. The following voted “Aye”: Aldermen Beidler, Morris, Rummel, Reisenberg,
Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried.
Proposed
FUND 2017 LEVY 2016 Extension $ CHANGE % CHANGE
City General 14,367,553$ 13,913,628$ 453,925$ 3.26%
Pension Funds 5,316,023 4,775,101 540,922 11.33%
Fire Pension PA 93-0689 86,098 64,910 21,188 32.64%
Recreation 1,403,613 1,374,743 28,870 2.10%
Parks 3,124,170 3,059,912 64,258 2.10%
Recreation & Parks/Specific Purpose 125,000 125,000 0 0.00%
Special Recreation 465,040 440,054 24,986 5.68%
Capital Improvements 816,750 822,000 (5,250) -0.64%
Library 3,669,016 3,570,809 98,207 2.75%
Library sites 403,026 394,737 8,289 2.10%
Bond Funds 1,521,588 1,429,804 91,784 6.42%
TOTAL TAX LEVY - CITY 31,297,877$ 29,970,698$ 1,327,179$ 4.43%
School District 67- ESTIMATED 32,747,809$ 31,822,090 925,719$ 2.91%
GRAND TOTAL 64,045,686 61,792,788 2,252,898$ 3.65%
Ordinance (exclude Bond Funds)$62,524,098
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Proceedings of the Monday, November 20, 2017
Regular City Council Meeting-
5. Approval of Ordinances Abating 2017 Tax Levies for Various G.O. Alternate Revenue Bond
Issues (First Reading)
Elizabeth Holleb, Finance Director, reported that staff is seeking first reading of ordinances abating 2017 tax
levies and that the proposed Ordinances provide for the abatement of 2017 taxes levied for the various
outstanding general obligation Alternate Revenue bond issues. The abatement of these general obligation
Alternate Revenue bonds is possible due to the fact these bond funds have an adequate revenue source
from water sales, golf fees, sales tax or payments from the U.S. Treasury. Therefore, the general obligation
tax levy can be abated as was planned at the time the bonds were issued.
A summary of the proposed tax levy abatements is provided below:
Mayor Lansing asked if there was anyone from the public who wanted to address the Council on this topic.
Seeing none he asked for a motion.
COUNCIL ACTION: Grant first reading approval of the Ordinances abating tax levies for various general
obligation bond issues.
Alderman Morris made a motion to grant first reading approval of the Ordinances abating tax levies for
various general obligation bond issues, seconded by Alderman Buschmann. The following voted “Aye”:
Aldermen Beidler, Morris, Rummel, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None.
6- Ayes, 0 Nays, motion carried.
Ray Buschmann reported to the City Council on the Hiawatha line expansion and suggested sending a letter
of appreciation and support to Congressman Schneider’s office with a copy to IDOT and WisDOT. He also
reported receiving an update on the IDOT WisDOT review process. The City Council had lengthy discussion.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
The following people addressed the City Council on the topic of freight trains/third rail issues.
1. Dennis Meulemans, 1100 Sir William Lane, Lake Forest
2. Tom McIntosh, 105 Canterbury Ct, Lake Forest
3. Kathryn Galloway, 525 Greenvale, Lake Forest
4. Nancy Cooley, 1251 Stanford Ct, Lake Forest
Levy per County TIF Golf Water .5 NHRST Int Rebate Net Levy
2009 278,745.00 278,745.00
2010A 0.00 0.00
2010B 172,500.00 (72,385.31) 100,114.69
2010C 461,098.76 (76,870.68) 384,228.08
2011A 139,975.00 (139,975.00)0.00
2011B 2,676,750.00 (92,967.50) (2,062,927.50) (520,855.00)0.00
2013 533,762.50 533,762.50
2015 464,050.00 (239,312.50)224,737.50
4,726,881.26 (239,312.50) (92,967.50) (2,202,902.50) (520,855.00) (149,255.99) 1,521,587.77
1% L/C 4,774,150.07
2017 Debt Service Levy and Abatements
15
Proceedings of the Monday, November 20, 2017
Regular City Council Meeting-
5. Michael Mannis, 1680 Yale Ct, Lake Forest
6. Renee Settels, 544 Lexington Drive, Lake Forest
7. Frank Nimesheim, 1111 Pine Oaks Circle, Lake Forest
8. JoAnn Desmond, 1681 Yale Ct, Lake Forest
9. David Tanaka, 1142 Pine Oaks, Lake Forest
10. Carol Dall, 1660 Cornell Ct, Lake Forest
11. Richard Jaworski, 1670 Cornell Ct, Lake Forest
12. Karyn Davidman, from Senator Brad Schneider’s office
City Manager Robert Kiely reported that, according to WisDot, additional analyses are being completed to
provide more quantitative data regarding noise and vibration impacts. In order to fulfill this request, a
capacity analysis will be completed to determine the impact of extending the third rail track and the
resulting impact of the project on environmental resources will be evaluated. The noise and vibration
analysis is being updated using more detailed information on proposed Amtrak Hiawatha Service operations
and potential changes to freight and Metra operations as a result of implementing the Program. The project
team obtained current freight volumes and operating patterns, which will allow for more accurate
identification of noise and vibration levels where noise and vibration exist. Mr. Kiely stated that information
relating to this matter can be found on the City’s website.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the November 6, 2017 City Council Meeting Minutes
2. Award of Contract for Professional Services on Data Migration to Sharepoint Online (Office
365 Phase II)
3. Award of Contracts for Wi-Fi and Backhaul Replacement and Implementation
4. Approval of a Two-Year Contract Extension with Lake Forest Bank and Trust for Banking
Services
5. Consideration of a Recommendation from the Plan Commission in Support of the Final Plat
for a 4-Lot Subdivision, the Saunders Estates – Lake Forest Subdivision. (Approval by
Motion)
6. Consideration of an Ordinance Approving a Recommendation from the Building Review
Board. (First Reading and if Desired by the City Council, Final Approval)
7. Approval of Health Insurance Contract Renewals
COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately.
The City Council had discussion on item #4 and #5. Mayor Lansing allowed comments from the Public:
Dan Sebald, 560 Ivy Ct, Lake Forest addressed the City Council on items #5 and Items #6. Catherine Czerniak,
Director of Community Development reported on both items and City Council discussion was held. Mayor
Lansing once again asked the City Council if they would like to remove any item or take it separately. Seeing
none, Mayor Lansing asked for a motion to approve the seven Omnibus items as presented.
Alderman Moreno made a motion to approve the seven omnibus items as presented, seconded by
Alderman Reisenberg. The following voted “Aye”: Aldermen Beidler, Morris, Rummel, Moreno and
Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried.
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Proceedings of the Monday, November 20, 2017
Regular City Council Meeting-
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
NEW BUSINESS
1. Consideration of City Decision-Making Parameters
Robert Kiely, City Manager reported that in 1994, as part of the City’s Strategic Planning Process, the City
Council formally adopted “Decision-Making Parameters” to memorialize the long-standing representation
and decision-making policies of the Governing Body. Since then, the City staff and Council members have
periodically reviewed and consistently adhered to the parameters in its governance of the community. Mr.
Kiely stated that he and the Mayor thought it would be appropriate to revisit the parameters as we look
ahead to future budgetary, land use and service provision challenges.
The City Council had discussion on the matter and will forward any edits or modifications to the City
Manager for consideration at a future City Council meeting.
COUNCIL ACTION: It is recommended that the City Council consider ratification or approval with
modifications of the Decision-Making Parameters.
The City Council did not take action on this item
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT
There being no further business. Alderman Tack made a motion to adjourn, seconded by Alderman
Newman. Motion carried unanimously by voice vote at 9:50p.m.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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THE CITY OF LAKE FOREST
2017- ____
AN ORDINANCE ENACTING AND ADOPTING A SUPPLEMENT TO THE CODE OF ORDINANCES FOR THE CITY OF LAKE FOREST, ILLINOIS
WHEREAS, On January 20, 2015, City Council granted final approval of an Ordinance
adopting an updated Code of Ordinances of the City of Lake Forest, Illinois (the “Lake Forest City
Code”); and
WHEREAS, American Legal Publishing Corporation of Cincinnati, Ohio, has completed a
supplement (the “S-2 Supplement”) to the Lake Forest City Code, which contains the ordinances
approved by the corporate authorities of the City Council through December 5, 2016, and includes
Ordinance 2016-76; and
WHEREAS, the corporate authorities of the City have authorized an update to these sections in
accordance with the changes of the law of the State of Illinois; and
WHEREAS, it is necessary to provide for the usual daily operation of the City and for the
preservation of the public peace, health, safety, and general welfare of the City that this ordinance
adopting the S-2 Supplement be approved;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are hereby incorporated into and made a part
of this Ordinance.
SECTION TWO: Adoption of the S-2 Supplement. The S-2 Supplement to the Lake Forest City
Code as submitted by American Legal Publishing Corporation of Cincinnati, Ohio, and as attached
hereto, is hereby adopted by reference as if set out in its entirety.
SECTION THREE: Savings Clause. To the extent that the City finds or determines that the S-2
Supplement inadvertently omitted or erroneously incorporated the terms of specific ordinances
adopted by the City Council, the City Council may re-adopt any such ordinance inadvertently omitted
or erroneously incorporated, and upon such re-adoption the specific ordinance as originally
approved will relate back to its original adoption.
SECTION FOUR: Effective Date. The S-2 Supplement shall be in full force and effect upon the
passage, approval, and publication in pamphlet form of this Ordinance, after which time the City Clerk
shall cause the Code of Ordinances of the City of Lake Forest, Illinois in its entirety to be made available
to the public through the City website and other means.
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PASSED this _____ day of _____________, 2017.
AYES:
NAYS:
ABSENT:
ABSTAIN:
APPROVED this _____ day of _____________, 2017.
____________________________
Mayor
ATTEST:
________________________________________ City Clerk
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