CITY COUNCIL 2017/11/20 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, November 20, 2017 at 6:30 pm
City Hall Council Chambers
Honorable Mayor, Robert Lansing
Prudence R. Beidler, Alderman First Ward Stanford Tack, Alderman Third Ward
James E. Morris, Alderman First Ward Jack Reisenberg, Alderman Third Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
2. COMMENTS BY CITY MANAGER
A. Community Spotlight
-Country Day School
- Bob Whalen, Head of School
3. COMMENTS BY COUNCIL MEMBERS
FINANCE COMMITTEE REPORT
1. Elawa Farm Budget Presentation
PRESENTED BY: Finance Committee Chairman James Morris
Barry Hollingsworth (Chair – Elawa Farm Commission)
STAFF CONTACT: Michael Strong (847-810-3680)
BACKGROUND/DISCUSSION: Pursuant to Section 10.C. of the Elawa Farm Operating
Agreement executed in March 2014, the Elawa Farm Foundation shall submit its Annual
Budget and Plan to the Elawa Farm Commission. The Commission shall then submit to the
City Council a recommendation to approve, approve with modifications, or reject the
Annual Budget and Plan. Upon receipt of the Commission’s recommendation, the City
Council has the right to approve, approve subject to modification, or reject the Annual
Budget and Plan. A copy of the budget is provided beginning on page 16.
COUNCIL ACTION: It is recommended that the City Council consider approval, approval with
modifications, or rejection of the Elawa Farm Annual Budget and Plan. If rejected, the Elawa
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Monday, November 20, 2017 City Council Agenda
Farm Foundation would be authorized to operate and occupy the property in accordance
with the Annual Budget and Plan last approved by the City Council subject to rate
adjustments not exceeding the change in the Consumer Price Index.
2. Gorton Community Center Budget Presentation
PRESENTED BY: Finance Committee Chairman James Morris;
Barrett C. Davie, Gorton Board Chair; William Moskoff, Finance Chair and
Lisa Adams, Accountant – Gorton Community Center
STAFF CONTACT: Elizabeth Holleb (847-810-3612)
BACKGROUND/DISCUSSION: Pursuant to Section 10.C.3. of the Restated Agreement Relating
to the Gorton Property executed in July 2013, the Finance and Operations Sub-Committee
and the Gorton Executive Director shall submit to the City for review and approval the
Center’s annual budget and plans for the use of and programming at the property.
Following review, the City shall submit a recommendation to the City Council for approval,
approval with modifications or rejection of the Annual Budget and Plan to the full City
Council. Upon receipt of the recommendation, the City Council has the right to approve,
approve subject to modification, or reject the Annual Budget and Plan. A copy of the
budget is provided beginning on page 31.
Section 10.D.1 of the Agreement provides that on even-numbered anniversary years of the
agreement and by mutual agreement of the parties, the Gorton Maintenance Obligation
amount to be included in the annual budget may be modified from the $25,000 per year set
forth in the agreement. Representatives of Gorton requested that a reduction for 2017 be
approved to $15,000 based on historical experience and the fact that Gorton has
accumulated a maintenance reserve pursuant to the agreement of $18,006 as of December
30, 2015. The request was granted and may be re-evaluated again in 2018.
COUNCIL ACTION: It is recommended that the City Council consider approval, approval with
modifications, or rejection of the Gorton Community Center Annual Budget and Plan. If
rejected, the Center would be authorized to operate and occupy the property in accordance
with the Annual Budget and Plan last approved by the City Council subject to rate
adjustments not exceeding the change in the Consumer Price Index.
3. Consideration of an Ordinance approving a Fee Schedule and Ordinance adopting
new fees related to Development Activity (First Reading)
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of the proposed
Ordinances.
BACKGROUND/DISCUSSION: As part of the budget process, all departments are asked to
review their user fees. A comprehensive fee schedule is provided as Exhibit A to the
Ordinance approving a fee schedule, which clearly identifies the proposed fee increases
highlighted in yellow and the proposed new fees highlighted in orange. Fees highlighted in
green are not reflective of changes in existing fees; rather, they are clarifications due to a
review of City Code and current practices.
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Departments have provided supplemental memos justifying their proposed fee adjustments
and new fees, which are included in the packet beginning on page 69. New fees require a
separate Ordinance to be submitted by the department proposing the new fee and
accompany the Ordinance approving the fee schedule. The following Ordinances are
submitted for City Council consideration at this time:
• Ordinance approving a fee schedule (page 46)
• Ordinance adopting new fees related to development activity (page 67)
The fee revisions and proposed new fees were considered at the November 13, 2017 Finance
Committee meeting.
BUDGET/FISCAL IMPACT: Revenue for the new and increased fees is estimated to be $5,260 in
the General Fund, $290,000 in the General Fund (transferred to public safety pension funds),
$14,110 in the Parks and Recreation Fund, $165,233 in the Water Utility Fund and $24,564 in the
Golf Course Fund.
COUNCIL ACTION: Grant first reading to the proposed ordinances.
4. Consideration of an Ordinance Establishing the 2017 Tax Levy (First Reading)
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of an Ordinance
establishing the 2017 tax levy.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 10/16/17 Discussion of options for 2017 levy
City Council 11/6/17 Determination of a preliminary non-
binding estimate of 2017 levy.
Finance Committee 11/13/17
Detailed discussion of 2017 levy and
alternatives to funding increases in
public safety pension.
BACKGROUND/DISCUSSION: The annual tax levy must be filed with the County Clerk by the
last Tuesday in December. The City has a significant reliance on property tax revenues, which
represents more than 50% of the General Fund revenue.
During City Council workshops held in June and September of 2017, the City Council
considered recommendations from its independent actuary related to the funding of police
and fire pension costs. Recommendations related to the mortality, salary increase and
payroll growth assumptions were approved and incorporated in to the actuarial valuations of
both pension funds as of April 30, 2017. The result of these changes was an immediate
increase in funding requirements in order to reduce the future annual increases the City has
experienced over the past several years.
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Spreadsheets reviewing the proposed tax levy for 2017 are attached (page 81) for your
consideration. These include: 1) the tax levy limitations under the tax cap; 2) the tax levy
distributed by fund without new growth and allowances distributed; 3) the tax levy by fund
with new growth and allowances distributed; and 4) an explanation of the tax increase to an
average homeowner.
The tax levy to be approved includes the needs of all City departments, as well as for
pensions and debt service requirements. A summary of the proposed levy is as follows:
School District #67 levy amounts are estimated and subject to final approval at the Board’s
December 11 meeting.
BUDGET/FISCAL IMPACT: The proposed tax levy for 2017 reflects a 4.43% increase over the
2016 tax levy extensions for the City and Library operating funds and City pension and debt
service funds. This increase is comprised of the 2.10% property tax cap increase on operating
and IMRF pension levies; debt service bond levies as previously approved by City Council
bond Ordinances, subject to abatement for debt paid by alternate revenue sources;
increases attributable to new construction; and increases in police and fire pension costs as a
long-term strategy to managing these State-mandated costs. The average increase to
existing residents ($800,000 home) is projected to be $123 or 3.76%.
COUNCIL ACTION: Grant first reading of an Ordinance Establishing the 2017 Tax Levy (page
85).
5. Approval of Ordinances Abating 2017 Tax Levies for Various G.O. Alternate
Revenue Bond Issues (First Reading)
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
Proposed
FUND 2017 LEVY 2016 Extension $ CHANGE % CHANGE
City General 14,367,553$ 13,913,628$ 453,925$ 3.26%
Pension Funds 5,316,023 4,775,101 540,922 11.33%
Fire Pension PA 93-0689 86,098 64,910 21,188 32.64%
Recreation 1,403,613 1,374,743 28,870 2.10%
Parks 3,124,170 3,059,912 64,258 2.10%
Recreation & Parks/Specific Purpose 125,000 125,000 0 0.00%
Special Recreation 465,040 440,054 24,986 5.68%
Capital Improvements 816,750 822,000 (5,250) -0.64%
Library 3,669,016 3,570,809 98,207 2.75%
Library sites 403,026 394,737 8,289 2.10%
Bond Funds 1,521,588 1,429,804 91,784 6.42%
TOTAL TAX LEVY - CITY 31,297,877$ 29,970,698$ 1,327,179$ 4.43%
School District 67- ESTIMATED 32,747,809$ 31,822,090 925,719$ 2.91%
GRAND TOTAL 64,045,686 61,792,788 2,252,898$ 3.65%
Ordinance (exclude Bond Funds)$62,524,098
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PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of ordinances
abating 2017 tax levies.
BACKGROUND/DISCUSSION: The proposed Ordinances provide for the abatement of 2017
taxes levied for the various outstanding general obligation ALTERNATE REVENUE bond issues.
The tax levies for all bond issues are established and recorded with the County Clerk at the
time the bonds are issued. Therefore, in order to reduce the bond tax levies, an abatement
ordinance must be approved and filed with the County Clerk before the last Tuesday in
December. The abatement of these general obligation ALTERNATE REVENUE bonds is possible
due to the fact these bond funds have an adequate revenue source from water sales, golf
fees, sales tax or payments from the U.S. Treasury. Therefore, the general obligation tax levy
can be abated as was planned at the time the bonds were issued. The proposed
Ordinances (beginning on page 94) are as follows:
• An Ordinance Abating a Portion of the Tax being Levied in 2017 for the Annual
Payment of the Principal and Interest on the Taxable General Obligation Bonds, Series
2010-B Bond Issue
• An Ordinance Abating a Portion of the Tax being Levied in 2017 for the Annual
Payment of the Principal and Interest on the Taxable General Obligation Bonds, Series
2010-C Bond Issue
• An Ordinance Abating the Total Tax being Levied in 2017 for the Annual Payment of
the Principal and Interest on the 2011 General Obligation Series 2011-A Refunding Bond
Issue
• An Ordinance Abating the Total Tax being Levied in 2017 for the Annual Payment of
the Principal and Interest on the 2011 General Obligation Series 2011-B Refunding Bond
Issue
• An Ordinance Abating a Portion of the Tax being Levied in 2017 for the Annual
Payment of the Principal and Interest on the General Obligation Bonds, Series 2015
Bond Issue
BUDGET/FISCAL IMPACT: A summary of the proposed tax levy abatements is provided below:
Levy per County TIF Golf Water .5 NHRST Int Rebate Net Levy
2009 278,745.00 278,745.00
2010A 0.00 0.00
2010B 172,500.00 (72,385.31) 100,114.69
2010C 461,098.76 (76,870.68) 384,228.08
2011A 139,975.00 (139,975.00)0.00
2011B 2,676,750.00 (92,967.50) (2,062,927.50) (520,855.00)0.00
2013 533,762.50 533,762.50
2015 464,050.00 (239,312.50)224,737.50
4,726,881.26 (239,312.50) (92,967.50) (2,202,902.50) (520,855.00) (149,255.99) 1,521,587.77
1% L/C 4,774,150.07
2017 Debt Service Levy and Abatements
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Monday, November 20, 2017 City Council Agenda
COUNCIL ACTION: Grant first reading approval of the Ordinances abating tax levies for
various general obligation bond issues.
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the November 6, 2017 City Council Meeting Minutes
A copy of the minutes can be found on page 99.
COUNCIL ACTION: Approval of the Minutes
2. Award of Contract for Professional Services on Data Migration to Sharepoint Online
(Office 365 Phase II)
STAFF CONTACT: Elizabeth Holleb, Director of Finance/IT (847-810-3612 )
PURPOSE AND ACTION REQUESTED: Staff requests City Council award a contract for
professional services to migrate file data to the SharePoint Online platform, phase II of the
City’s Office 365 transition.
PROJECT REVIEW/RECOMMENDATIONS:
Milestone Date Comments
Office 365 License Purchase
Approval 10/19/2015 City Council Approved Omnibus
City Email Transition to Office
365 (Phase 1) 07/13/2016 City Manager Approved
RFP Issuance 9/14/2017
Vendor Proposals Submitted 10/12/2017 Eight Proposals Received
Consultant Interviews &
Other Due Diligence 10/12 –11/03/2017 Review & Recommendation by
Selection Team
BACKGROUND/DISCUSSION: The City’s IT Strategic Plan calls for exploring the costs/benefits of
hosting its software and hardware internally versus vendor hosted (i.e. Cloud). In October
2015, the City renewed its contract with Microsoft and included the Office 365 Cloud hosting
service. The City of Lake Forest migrated to the Office 365 platform for email hosting in July
2016.
With the success of email conversion to Office 365, staff desires to move forward and use the
advanced functionality of SharePoint Online and OneDrive, which is included in the current
City licensing. With SharePoint Online and OneDrive, users can store, share, and sync files
from multiple devices. Additionally, people can work on Office documents with others at the
same time. The selected consultants will utilize a proven methodology and set of related tools
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to provide file migration assistance and project management intended to mitigate risk during
this project. Using their expertise in the public sector and best security practices, they will
guide staff to securely allow migration of current documents to the cloud platform.
The City issued a Request for Proposals on 09/14/2017 for professional services and received
eight (8) responses. A committee comprised of representatives from the IT Division narrowed
the selection to three (3) candidates based on experience and knowledge of the Office 365
file storage platform using a standard set of criteria. These candidates were interviewed
starting on 10/26/2017, and a finalist was selected by the selection team based upon price,
professionalism, expertise, references, understanding of City needs, and completeness of
proposal. A summary of the respondents are as follows:
Company Proposal
Scoring
Finalist
Scoring
Finalist Cost Proposed
Microexcel 30 Eliminated
Planet Technologies 35 Eliminated
Netrix 55 Eliminated
Krish Compusoft 55 Eliminated
Heartland 65 Eliminated
Innova 70 125 $46,350
Hexacorp 80 135 $33,160
ClientFirst Consulting 90 160 $25,960
BUDGET/FISCAL IMPACT: ClientFirst’s proposal met all of the required specifications. Their
assigned staff made positive impressions on the selection team during the interview, and
references gave favorable responses. The proposed cost exceeds budget, but can be
absorbed through other budgetary savings.
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
IT Contractual
(101-1315-415-35-10) $20,000 $25,960 Y
COUNCIL ACTION: If appropriate and should the City Council desire, award a contract to
ClientFirst Consulting for professional services not to exceed amount of $25,960 to assist The
City of Lake Forest with the transition to Office 365 platform for SharePoint Online and
OneDrive.
3. Award of Contracts for Wi-Fi and Backhaul Replacement and Implementation
STAFF CONTACT: Elizabeth Holleb, Director of Finance/IT (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff recommends approval to award a contract with 1)
Heartland Business Systems for implementation services and replacement of the City’s Wi-Fi,
and with 2) Entre for the replacement of the beach backhaul.
PROJECT REVIEW/RECOMMENDATIONS:
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Monday, November 20, 2017 City Council Agenda
Milestone Date Comments
RFP Issuance 9/14/2017
Vendor Proposals Submitted 10/9/2017 Five Vendors Submitted Proposals.
Received & Reviewed
System Demonstrations
10/25/2017
–
10/27/2017
Review & Recommendation by City IT’s
Selection Committee
BACKGROUND/DISCUSSION: The City’s Lifeguard and Sailing Office locations both receive
their data and voice connectivity via a wireless backhaul solution that was implemented in
2005. In addition, the City’s current Wi-Fi solution has been in use since 2011. Both of these
systems are running on equipment that is currently end of life and does not meet
contemporary standards resulting in degraded performance levels.
The City issued a Request for Proposals on 9/14/2017 for replacement hardware and
implementation services. The following is the summary chart of the finalists RFP proposals’
costs for Wi-Fi Replacement and Implementation:
Proposer
Semifinalists
Round 1 and 2
Scoring
Round 3
Scoring
Overall
Proposed
Cost
CFI 145 ELIMINATED $13,307
Sentinal 214 ELIMINATED $15,792
Xtivity 222 169 $12,655
Entre 231 187 $14,425
Heartland Business
Systems 230 212 $14,967
The following is the summary chart of the finalists RFP proposals’ costs for Backhaul
Replacement and Implementation:
Proposer Semifinalists Round 1
Scoring
Round 3
Scoring
Overall
Proposed Cost
CFI 42 ELIMINATED $39,288
Sentinal 130 ELIMINATED $25,752
Xtivity 138 37 $6,930
Entre 135 63 $16,629
Based on the City Selection Committee’s review of proposals and demonstrations, staff is
recommending Heartland Business Systems for Wi-Fi replacement and Entre for the beach
backhaul replacement.
City staff has worked with both vendors to confirm costs and ensure that the specific scope of
software, hardware, and implementation services is clearly documented. If approved, staff
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will work with Heartland Business Systems and Entre to ensure proper project planning
methodology is adhered to for a successful implementation.
The following is a list of the features included in the proposals that will allow us to meet the
City’s business needs:
• Survivability- cloud management solution removes potential for onsite Wi-Fi equipment
failure.
• Increased Security- Wi-Fi access points capable of stopping unwanted traffic from
entering the network. Traffic that is allowed to enter can be more intelligently
segmented allowing for secure credit card payments over Wi-Fi or other uses.
• Performance- The proposed solution would increase the City’s Wi-Fi and backhaul
speed by up to 12 times.
BUDGET/FISCAL IMPACT: The total project expense reflects all system hardware, software
licensing, implementation, staff training, and year one maintenance services.
This project was identified as a FY18 Capital project funded via the Capital Improvements
Fund, and it complies fully with the IT Capital Five Year Plan and City’s purchasing policies.
Vendor/Solution Item Item Price Total
Entre/Backhaul
Hardware $8,929
Implementation & Training $7,700
Year One Maintenance N/A
Total $16,629
Heartland/Wi-Fi Hardware $13,635
Implementation & Training $7,875.00
Year One Maintenance $1,332
Total $14,967
Grand Total $31,596
The proposed cost exceeds budget, but can be absorbed through other budgetary savings.
FY2018
Funding
Source
Account
Budget
Amount Requested Budgeted?
Y/N
Capital
Improvement Fund
311-0050-415-66-11
$30,000 $31,596 Y
COUNCIL ACTION: If desired and appropriate by the City Council, approve an agreement
with Heartland Business Systems for a total not to exceed $14,967 and Entre for a total not to
exceed $16,629. Both include hardware, implementation, training, and year one maintenance
at a total expense of $31,596.
4. Approval of a Two-Year Contract Extension with Lake Forest Bank and Trust for
Banking Services
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
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Monday, November 20, 2017 City Council Agenda
PURPOSE AND ACTION REQUESTED: Staff requests approval of a two-year contract extension
with Lake Forest Bank and Trust for banking services.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 12/1/14 Approved three-year agreement with
option to renew for two additional years.
BACKGROUND/DISCUSSION: In September 2014, the Finance Department issued a Request for
Proposals for Banking Services. The City received three (3) banking proposals. A review of the
proposals was conducted and two (2) finalists were invited to participate in interviews. As a
result of proposal reviews, interviews conducted, reference checks and clarification
regarding fees proposed, the review committee unanimously recommended Lake Forest
Bank and Trust for banking services. City Council approved a three-year agreement, with an
optional two-year renewal option.
The City has enjoyed a mutually beneficial banking relationship with Lake Forest Bank and
Trust (LFBT) for twenty-two (22) years. In addition to a satisfaction with services currently
provided, LFBT offered the most favorable pricing for banking services of the three proposals
received in 2014:
Bank: Total Est. Annual Cost
Lake Forest Bank & Trust $8,888
First Midwest $28,282
BMO Harris $34,616
Lake Forest Bank and Trust has graciously offered to extend the agreement for the optional
two-year renewal period with no changes in the current agreement (page 105).
BUDGET/FISCAL IMPACT:
FY2018 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Water Fund $6,000 $6,000 Y
General Fund/Finance Dept. $2,000 $2,000 Y
The $6,000 cost of banking services is for lockbox services related to water bills and will be
charged to the Water Fund. Other services will be charged to the Finance Department
budget in the General Fund.
COUNCIL ACTION: It is recommended that the City Council approve a two-year contract
extension with Lake Forest Bank and Trust for banking services.
5. Consideration of a Recommendation from the Plan Commission in Support of the
Final Plat for a 4-Lot Subdivision, the Saunders Estates – Lake Forest Subdivision.
(Approval by Motion)
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Monday, November 20, 2017 City Council Agenda
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: Consideration of a recommendation from the Plan Commission
in support of approval of the final plat of subdivision for the Saunders Estates – Lake Forest
Subdivision.
BACKGROUND/DISCUSSION: On April 4, 2017, the City Council approved the tentative plat for
the Saunders Estates – Lake Forest Subdivision. Following up on that action, the petitioner
finalized the engineering plans, plat of subdivision and related documents and in September,
the Plan Commission considered the final plat and unanimously recommended approval of
the final plat.
The parcel proposed for subdivision totals 5.47 acres and is located on the west side of
Saunders Road, west of Conway Farms Drive, south of Route 60 and east of the Illinois Tollway.
The property is a vacant, developable property. The proposed lots comply with the
requirements of the R-3 District with the exception of the lot to depth ratio. The Commission
determined that the deeper lots are appropriate given the adjacency to the Tollway.
No public testimony was presented to the Plan Commission during the consideration of the
final plat of subdivision. As noted above, the Plan Commission voted 6 to 0 to recommend
approval of the final plat to the City Council. The Plan Commission’s report is included in the
Council packet beginning on page 106 along with the final plat of subdivision.
COUNCIL ACTION: Approve a motion granting approval of the final plat for the Saunders
Estates – Lake Forest Subdivision.
6. Consideration of an Ordinance Approving a Recommendation from the Building
Review Board. (First Reading and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendation from the Building Review Board is presented to the City Council for
consideration as part of the Omnibus Agenda.
Westleigh Farms Subdivision Homes - The Building Review Board recommended approval of the
architectural massing and designs, exterior materials and landscape concepts for the 26 homes
that will be located on the newly created lots located on the northern portion of the Westleigh
Farm Subdivision. No public testimony was presented on this petition. (Building Review Board vote:
4-0, approved)
The Ordinance approving the petition as recommended by the Building Review Board, with key
exhibits attached, is included in the Council packet beginning on page 114. The Ordinance,
complete with all exhibits, is available for review in the Community Development Department.
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COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of an Ordinance in accordance with the Building Review Board’s
recommendation.
7. Approval of Health Insurance Contract Renewals
Staff Contact: DeSha Kalmar, Director of Human Resources (847-810-3530)
PURPOSE AND ACTION REQUESTED: PCA Committee and Staff are recommending retaining
current health plan providers, adopting changes to our health insurance for fulltime staff,
entering a contract for Wellness Services from Asset Health, and entering a contract for
insured coverage for retirees over age 65.
BACKGROUND/DISCUSSION: The City provides a self-funded medical and dental plan and
insured life insurance, transplant coverage, and reinsurance for large claims and total liability.
The cost is determined by forecasts based on actual claims, fixed costs for administration,
reinsurance, and costs for life insurance. Human Resources, through a collaborative process
with employee work groups, is recommending changes to the health insurance benefits for
employees and improving services for the City’s Think Healthy wellness program, which was
launched in 2017. In addition, HR has been evaluating a lower-cost option for supplemental
coverage to Medicare for retirees over age 65 and is recommending offering this plan as the
only option.
BUDGET/FISCAL IMPACT: Recommendations based on renewal quotes:
• Retain Serve You Rx Pharmacy Benefit Administration for Prescription Drug Card.
Summary Pricing Serve You Current Proposed
Total Annual Costs-Dispensing
Fees
$2,975 $2,743
• Retain Professional Benefit Administrators (PBA) for administration and billing services
Summary Pricing PBA Current Proposed
Total Cost $115,435 $110,343
• Retain preferred provider network administration with CIGNA through PBA
Summary Pricing CIGNA Current Proposed
Total Annual Costs $49,817 $46,469
• Retain Voya for stop loss coverage and retain Optum Health for Transplant coverage.
Summary Pricing Voya Current Proposed
Specific Premium $598,734 $656,323
Aggregate Premium $13,839 $12,498
Transplant Premium (Optum) $30,830 $29,127
Total $643,403 $697,948
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• Retain CIGNA for life insurance.
Current Proposed
Basic Life / $1,000 $0.138 $0.138
AD&D/$1,000 $0.035 $0.035
• Adopt changes to the City’s benefit plan for fulltime employees.
The City’s Benefit Committee has recommended changes to the Employee Choice Plan,
expected to reduce costs 3.5% compared to the current plan:
o $35 Copay for Specialist Visits, increased from $25. General practitioners will remain
at $25 copay
o Change Emergency Room copay to $200 for Illness, which would be waived for
accidents and hospital admissions (from $90 copay for Accidents, waived for
emergency illness and admissions)
o $75 Copay for Specialty Medications from $50 for Retail prescriptions, and $100 for
Mail Order Specialty Medications from $55
o $2,600 Single Out of Pocket Limit for Deductible and Coinsurance, from $2,400
Single, and $5.200 Out of Pocket for Family, from $4,800
o Increase Vision Benefit from $250 to $300 for exams and glasses, as the city
coverage has not changed in over ten years
• Retain Asset Health Services for Think Healthy Wellness Program
Staff is recommending entering into a contract for Wellness Services through Asset Health,
a leading provider of wellness technology and administration. Asset Health provides
consulting, participant administration, health and wellbeing learning exercises, activity
“challenges” (time sensitive activities designed to reinforce positive behaviors linked to
improved health), as well education by self-determined and programmatic learning. The
services are expected to reduce staff time in administration, improve communication and
education resources available to participants, while reducing health cost growth over
time. Industry studies, and Asset Health experience with other employers, suggest the City
may save approximately $400,000 over four years.
Summary Pricing Asset Health Current Proposed
Total Annual Costs Not Applicable $2,500 per month
• Offer Benistar Insured Medicare Supplement and Part D Drug Coverage for over age 65
retirees and spouses
Staff is recommending providing an insured Medicare Supplement and Part D Drug
Coverage for retirees eligible for Medicare by entering a contract with Benistar, an
administration firm sponsoring employer group insurance trusts for retiree coverage.
Coverage is provided through The Hartford for Medicare Supplement coverage, and Part
D prescription coverage though Express Scripts Employer Group Waiver Plan, a type of
employer based retiree coverage eligible to receive Part D subsidies provided by the
federal government. The City’s self-funded plan is not eligible to receive the subsidy.
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Monday, November 20, 2017 City Council Agenda
Discussions with the City’s health plan actuary suggest the City’s implied liability for retiree
health insurance (OPEB Liability) will reduce compared to providing these benefits through
the City’s self-funded program.
Monthly Premium Rate 2017 Over Age 65
Rate (City Plan)
2018 Benistar sample
Age 70*
Single Over 65 $530.71 $329.96
Single and Spouse Over 65 $1089.91 $659.92
*Benistar rates differ slightly by age for Hartford Medicare Supplement coverage. Older participants may pay
up to 377.85 for single coverage at age 85. Age 65 participants pay 313.69. Participants may also be required
to pay the Medicare Part D Income Surcharge, which would increase Benistar costs for higher income retirees
based on Medicare regulations and apply to all Part D plans.
The PCA Committee previously considered these recommendations.
COUNCIL ACTIONS:
1. Authorize the City Manager to execute contracts retaining Professional Benefit
Administrators (PBA) for administration and billing services, retain preferred provider
network administration with CIGNA through PBA, retain Voya for stop loss coverage,
renew with Optum Health for transplant coverage, a component of stop loss
coverage, and retain CIGNA for life insurance;
2. Approve changes to the City insurance coverage;
3. Authorize the City manager to enter into a new contract with Benistar for supplemental
coverage to Medicare and Part D drug coverage;
4. Authorize City Manager to enter into a new contract with Asset Health for participant
wellness administration and services.
COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented
6. ORDINANCES
7. NEW BUSINESS
1. Consideration of City Decision-Making Parameters
PRESENTED BY: Robert Kiely, City Manager
BACKGROUND/DISCUSSION: Back in 1994, as part of the City’s Strategic Planning Process, the
City Council formally adopted the attached Decision-Making Parameters (on page 123) to
memorialize the long-standing representation and decision-making policies of the Governing
Body. Since 1994, the City staff and Council members have periodically reviewed and
consistently adhered to the parameters in its governance of the community. The Mayor and
City Manager thought it would be appropriate to revisit the parameters as we look ahead to
future budgetary, land use and service provision challenges.
COUNCIL ACTION: It is recommended that the City Council consider ratification or approval
with modifications of the Decision-Making Parameters.
14
Monday, November 20, 2017 City Council Agenda
8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
9. ADJOURNMENT
Office of the City Manager November 15, 2017
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the
City to make reasonable accommodations for those persons.
15
16
17
18
19
20
ELAWA Farm
2018 Proposed Budget
CITY COUNCIL MEETING
NOVEMBER 20, 2017
Mission: Elawa Farm, a restored gentleman’s farm and garden,
enriches our community as a unique center for hands-on
learning and inspires an appreciation for gardening, healthy
living and historic preservation.
21
Total 2017 Centennial
Fundraising
Celebrations
Total Revenue
$290,530
2017 Centennial Celebration
Ticket sales
32%
Underwriting
17%
Sponsorship
14%
Paddle Raise
37%
$107,904 $94,060
$49,515$39,050
22
2018 Budget Highlights
Revenue Drivers:
•Continue growing Sponsorship opportunities from 2017
•Implementation of new fundraising program and strategy
•Targeted donors
•Cultivate donor relationships
•Community outreach
•Market sales increase from greenhouse production
Expense Impacts:
•Personnel/Staffing:
•New office position (Communications/Development)
•New part time kitchen position
•Modest salary increases for all employees
23
159.7
208.1 190.5 156.7 170.0
121.8
136.4
130.0 166.2 169.5
59.5
57.4
56.0 56.1 56.558.4
53.0
55.0 55.0 55.023.3
25.8
18.7 35.0 26.9
0.0
100.0
200.0
300.0
400.0
500.0
600.0
2015 Actuals 2016 Actuals 2017 Budget 2017 Projected 2018 Budget$’000Operations Activity Income
$’000
Miscellaneous
Program Income
Holiday Market
Tenant Leases
Garden/Kitchen Market
Rentals/Catering
$469.1 $478.0
$422.8
$480.9
$450.3
24
169.6 191.4 202.0
114.9
195.0
105.4 72.3
109.3 289.1 131.0
79.6
0.0
50.0
100.0
150.0
200.0
250.0
300.0
350.0
400.0
450.0
2015 Actuals 2016 Actuals 2017 Budget 2017 Projected 2018 Budget$’000Fundraising Support Income
$’000
Annual Gifts Events Uihlein Donations
$404.0
$326.0
$345.6
$263.8
$311.3
25
216.7 252.8 276.6
512.4
834.2 774.0
236.9
175.0
192.3
85.3
0.0
200.0
400.0
600.0
800.0
1,000.0
1,200.0
2011 2012 2013 2014 2015 2016$’000Year End Cash Balances
$’000
Restricted Funds
City Accumulated
Elawa Rentals &
Lease Income
Year End Cash
Balance
$924.3
$1,026.5
$859.3
26
Fee Changes Proposed for 2018
•Facility Rental Rate for the Wildlife Discovery Center will increase to the standard non-profit
rate for the Hay Barn:
•Facility Use Fee has been proposed for Field Trips that occur on the site, as follows:
Current Rate Proposed Rate
Hay Barn Rental $75/hour $90/hour
West Classroom $50 $50
Current Rate Proposed Rate
Small Groups (<40)$0 $20/event
Large Groups (>40)$0 $40/event
27
Total
2011 2012 2013 2014 2015 2016 2017 2018
Seasonal/Interns 1 3 3 4 5
Part-Time 4 3 4 4 2 4 3 4
Permanet Part-time 1 1 1 1 2
Full-Time 1 2 3 4 4 4 4 4
1
2
3
4 4 4 4 4
1
1 1 1
2
4
3
4
4 2
4
3
4
1 3
3
4
5
0
2
4
6
8
10
12
14
16
5 6 7 9 10 12 12 15
Employee
Categories
2011 thru 2018
28
A Look Ahead
•Elawa Farm Ad-Hoc Committee Report (Completed Summer 2017)
•Elawa Farm Master Plan/Special Use Permit (In Process)
•Elawa Farm Operating Agreement (Early 2018)
29
Questions?
30
Gorton Community Center
2018 Budget Draft Summary
$ Variance % Variance
2015 2016 2017 2018 2018 Bgt vs 2018 Bgt vs
Reforecast Actual Reforecast Budgeted 2017 Refrcst 2017 Refrcst
Operations, net (180,422) (265,514) (258,182) (236,380) 21,802 -8.44%
Programs & Events, net 106,865 94,082 120,323 140,677 20,354 16.92%
Drop-In Center, net (5,377) (7,593) 4,907 62 (4,845) -98.74%
Unrestricted Activity 761,360 291,780 244,369 221,500 (22,869) -9.36%
Income from Operations 682,426 112,755 111,417 125,859 14,442 12.81%
Depreciation Expense (133,102) (257,902) (259,573) (262,418) (2,845) 1.10%
Temp Restricted Activity 490,604 2,672 (58,668) - 58,668 -100.00%
Perm Restricted Activity 46,738 347,420 369,665 (15,624) (385,289) -137.03%
Net Income/Loss 1,086,666 204,946 162,841 (152,183) (315,024) -193.46%
31
Gorton Community Center
2018 Budget
$ Variance % Variance
2015 2016 2017 2018 2018 Bgt vs 2018 Bgt vs
Actual Actual Reforecast Budget 2017 Refrcst 2017 Refrcst Notes
Room Rentals & Leases
4001 · Annual Leases 161,223 160,622 173,889 179,925 6,036 3.47%See Annual Leases subschedule
4002 · Daily and Contract Rent, Net 85,350 94,804 100,000 100,000 - 0.00%
4003 · Drop In Center Rent 47,100 48,516 49,970 51,470 1,500 3.00%3% increase over 2018
4004 - Theatre Rent 58,429 90,169 65,000 60,000 (5,000) -7.69%
4004 - Technical Fees 11,352 21,264 18,000 18,540 540 3.00%
363,454 415,374 406,859 409,935 3,076 0.76%
Administration Expense
5001 · Payroll
5001.01 · Administration 258,671 332,447 346,930 363,566 16,636 4.80%See subschedule
5001.02 · Porter 40,329 51,776 48,235 49,430 1,195 2.48%See subschedule
5001.03 · Taxes 22,139 29,313 30,230 31,594 1,364 4.51%7.65% of payroll
5001.04 · Payroll Fees 2,553 3,015 3,220 3,320 100 3.11%3% increase over 2018
Total 5001 · Payroll 323,692 416,551 428,615 447,910 19,295 4.50%
5002 · Porter/Cleaning Services 64,128 65,416 67,000 68,260 1,260 1.88%$1,645/mo, $3,835/month for porter, $2,500 for misc cleaning
5003 · Copier 4,279 4,695 5,000 5,400 400 8.00%$450/mo includes lease and avg copy charge
5004 · Postage 509 960 1,200 1,200 - 0.00%Same as 2017
5005 · Internet 2,016 2,897 2,880 2,976 96 3.33%Comcast $248/mo
5006 - Marketing 332 3,451 25,000 35,600 10,600 42.40%Quarterly mailers and misc ads
5007 · Printing 400 598 600 600 - 0.00%Misc stationery needs
5008 · Insurance
5008.02 · Liability Insurance 8,194 19,736 20,000 20,383 383 1.92%
5008.03 · Workers Compensation Insurance 5,594 6,614 6,466 5,305 (1,161) -17.96%
5008.05 · Liquor Liability Insurance 700 145 300 300 - 0.00%
5008.04 · Directors & Officers Insurance 1,690 1,787 1,790 1,790 - 0.00%
Total 5008 · Insurance 16,178 28,282 28,556 27,778 (778) -2.72%
5009 · Website Maintenance 8,321 8,705 7,600 12,000 4,400 57.89%
5010 · Accounting 7,500 10,000 10,000 10,300 300 3.00%Audit fee per proposal
5011 · Office Supplies 1,565 5,819 5,000 5,000 - 0.00%Same as 2017
5012 · Utilities
5012.01 · Gas 15,247 10,996 16,000 16,480 480 3.00%3% increase; discussed with E Holleb
5012.02 · Electric 35,920 37,682 35,500 36,565 1,065 3.00%3% increase; discussed with E Holleb
5012.03 · Water/Sewer 1,950 2,099 2,200 2,200 - 0.00%$550/quarter
5012.04 · Telephone 4,275 4,347 11,700 10,400 (1,300) -11.11%Birch, Marlin, Access, Porter Phone (DIC pays portion)
Total 5012 · Utilities 57,392 55,123 65,400 65,645 245 0.37%
5014 · Building Maintenance
5014.02 · Pest Control 540 540 540 540 - 0.00%Quarterly service
5014.03 · Cleaning Supplies 7,106 7,240 8,500 8,500 - 0.00%$2125/qtr
5014.10 - Theatre Maintenance 48 5,281 4,200 7,400 3,200 76.19%Service Agreement for Projection System, rigging inspection
5014.08 · Miscellaneous 11,202 12,681 15,000 15,000 - 0.00%Misc Maintenance Items
5014.09 · GCC/City Agreement 25,000 25,000 15,000 15,000 - 0.00%Per GCC/City Agreement
Total 5014 · Building Maintenance 43,896 50,742 43,240 46,440 3,200 7.40%
5015 · Bank/Credit Chg and Late Fees 11,633 10,665 14,000 15,000 1,000 7.14%
5017 · Miscellaneous
5017.01 · Dues and Subscriptions 58 570 50 50 - 0.00%
5017.02 - Vending Machine 216 (353) - - - 0.00%Net from Vending Machine
5017.03 - License Fees 15 15 15 15 - 0.00%Not-for-profit annual fee
5017.04 - Piano (50) - - - - 0.00%2 Tunings per year
5017.06 · Miscellaneous - 572 - 20,000 20,000 100.00%Exec Director Discretionary Fund, non-budgeted items
5017.05 - Meeting Expense 1,000 1,000 100.00%New expense acct 2018
5017.08 - Staff Development 233 1,214 1,000 1,200 200 20.00%Staff training, staff appreciation
Total 5017 · Miscellaneous 472 2,018 1,065 22,265 21,200 1990.61%contingency for director to cover new initiative spending in 2018
Page 1 of 5
32
Gorton Community Center
2018 Budget
2015 2016 2017 2018 2018 Bgt vs 2018 Bgt vs
Actual Actual Reforecast Budget 2017 Refrcst 2017 Refrcst Notes
5019 · Computer Equip/Maint/Software 5,996 18,492 10,000 10,000 - 0.00%Integration of new CRM software & training
5020 - Non-Capital Items 2,778 1,595 4,905 1,400 (3,505) -71.46%Card Tables 35 @ $40
Other Income
4301 · Administrative Fees 4,920 4,920 4,920 4,920 - 0.00%DIC Agreement, $410/month for copies, accountant, cr card fees
4302 · Interest 91 199 100 150 50 50.00%Operating Acct
4304 · Miscellaneous 2,200 - 50,000 15,000 (35,000) -70.00%Kinora Settlement
4306 - Distributions - Endowment Fund - - 111,389 111,389 100.00%See subschedule for calculation
Total Operations Expense 543,876 680,888 665,041 646,315 (18,726) -2.82%
(180,422) (265,514) (258,182) (236,380) 21,802 -8.44%
Programs & Events - Income
Programs
4102 · PASTA 107,461 110,822 104,000 105,000 1,000 0.96%3 Plays in Spring, 2 in Summer, 4 In Fall; Enrollment is maxed out
4101 - Fencing 3,456 3,000 (456) -13.19%
4100 - Knitting 1,080 1,000 100.00%
4103 · Yoga 9,381 2,222 3,000 6,000 3,000 100.00%New classes added 2018
4104 · Dog Obedience 3,950 - - - - 0.00%No classes for 2018
4106 - Sewing 2,150 7,500 10,320 2,820 37.60%
4107 · Bridge 1,645 2,810 3,200 11,400 8,200 256.25%Summer program
4108 · Chess 740 - - - 0.00%No classes for 2018
4109 · Cooking Classes 7,085 8,175 7,200 7,200 - 0.00%8 Classes per year
4111 · Other 16,969 11,370 30,000 20,000 (10,000) -33.33%Facets, Woodwork, Soccer Stars, Robothink, Film App, Book Club, NS Distillery, Writing
4112 · Manners 1,350 - 600 1,200 600 100.00%
4113 · Bubbles Academy 1,540 2,100 2,100 2,100 - 0.00%2 Classes/session
4116 - Computer/Photo 885 2,200 3,000 2,420 (580) -19.33%Spring and Fall classes in 2018
4125 - Music Lessons 12,900 11,463 2,000 - (2,000) -100.00%Instructor has rented studio on 2nd floor of Gorton
4100 - Meditation 8,840 8,840 100.00%
4100 - Palette & Pours 5,000 5,000 100.00%
4100 - StoryTelling Workshop 1,806 1,806 100.00%
4100 - Improv & Acting 8,038 8,038 100.00%
4100 - High School Prep 4,335 4,335 100.00%
4122 - Sylvan Partnership 22,425 22,939 8,200 7,425 (775) -9.45%competition from other programs, declining enrollment
186,330 176,251 175,336 205,084 29,748 16.97%
Events
4117 - Safety Town 12,390 13,430 13,483 13,600 117 0.87%Enrollment at max, same sponsorships for 2017
4118 - Dog Day - 4,228 215 4,000 3,785 1760.47%Sponsors needed for 2018; none in 2017
4119 - Film Festival & Series 11,385 12,478 10,000 14,000 4,000 40.00%Childrens Film Fest, Summer, Holiday, Spring Series, Blu Mountain Film Series
4130 - Gene Siskel Film Series 6,117 8,130 4,000 4,000 - 0.00%
4125 - Hughes Distribution - - 11,499 17,635 6,136 53.36%To cover film cost overages
4120 - Family Concerts 1,775 413 12,573 11,000 (1,573) -12.51%large musical event in spring, small fall event
4121 - Kids Only Holiday Shoppe 1,196 2,486 1,500 1,500 - 0.00%
4123 - Speakers - - - 10,000 10,000 0.00%
4201 - Grotto 6,737 6,873 9,000 9,000 - 0.00%Ticket price increased $5 for 2017 & 2018
4123 - PAC Committee 8,372 - - - 0.00%
4204 - Other - 340 30,000 22,000 (8,000) -26.67%2 StoryTelling Events, Cabin Fever Series, 1 Concert Event, Block Party
4202 - Jazz Tickets 1,590 3,140 3,200 3,200 - 0.00%Red Rose Concert
41,191 59,890 95,470 109,935 14,465 15.15%
Total Program & Event Revenue 227,521 236,141 270,806 315,019 44,213 16.33%
Programs & Events - Expense
Programs
5102 · PASTA Expense 68,738 71,680 68,000 68,000 - 0.00%60% of fees plus expenses for Summer Camp
Page 2 of 5
33
Gorton Community Center
2018 Budget
2015 2016 2017 2018 2018 Bgt vs 2018 Bgt vs
Actual Actual Reforecast Budget 2017 Refrcst 2017 Refrcst Notes
5101 - Fencing 1,884 1,884 100.00%
5100 - Knitting 648 576 (72) 100.00%
5103 · Yoga 3,804 773 1,000 - (1,000) -100.00%50% of fees
5106 - Sewing 1,075 5,500 4,000 (1,500) -27.27%
5107 · Bridge - 753 - 5,700 5,700 100.00%50% of fees
5109 · Cooking Class 5,250 6,800 6,000 5,500 (500) -8.33%$50/person
5111 · Other 11,969 8,121 15,000 7,000 (8,000) -53.33%
5112 - Manners 1,254 - 473 800 327 69.13%
5116 - Computer/Photo 420 1,295 1,750 1,535 (215) -12.29%Digital SLR, Iphone Photo
5100 - Meditation 5,304 5,304 100.00%
5100 - Palette & Pours 3,500 3,500 100.00%
5100 - StoryTelling Workshop 903 903 100.00%
5100 - Improv & Acting 4,644 4,644 100.00%
5100 - High School Prep 2,541 2,541 100.00%
5122 - Sylvan Partnership 14,286 12,280 4,920 4,455 (465) -9.45%60% of fees
105,722 102,776 103,291 116,342 13,051 12.64%
Events
5117 - Safety Town 2,599 2,151 2,686 2,700 14 0.52%Adding sign boards and $5/per camper increase in expenses
5118 - Dog Day 40 1,869 580 1,000 420 72.41%
5119 - Film Festival & Series 3,138 15,222 10,000 12,000 2,000 20.00%
5130 - Gene Siskel Film Series 4,422 6,367 3,500 3,500 - 0.00%
5120 - Family Concerts 395 656 5,701 8,500 2,799 49.10%Small spring event (Cat in the Hat), Large fall event (Disney)
5121 - Kids Only Holiday Shoppe 75 827 1,000 1,000 - 0.00%No changes from 2017
5123 - Speakers - - - 10,000 10,000 0.00%
5201 - Grotto 2,948 2,987 2,500 2,900 400 16.00%DJ, decorations, porter
5123 - PAC Committee 5,669 - - - 0.00%
5204 - Other - 1,990 20,000 15,000 (5,000) -25.00%2 StoryTelling Events, Cabin Fever Series, 1 Concert Event, Block Party
5202 - Jazz 1,316 1,544 1,225 1,400 175 14.29%Red Rose Concert
14,934 39,283 47,192 58,000 10,808 22.90%
Total Program & Events Expense 120,656 142,059 150,483 174,342 23,859 15.85%
Programs & Events, net 106,865 94,082 120,323 140,677 20,354 16.92%
Drop-In Center - Income
4401.1 - Enrollment 22,815 21,040 25,000 25,000 - 0.00%
4402 · Hourly 176,991 183,816 204,160 210,300 6,140 3.01%3% increase
4403 - Lunch Bunch 8,948 11,041 10,000 10,000 - 0.00%Nets to zero against Lunch Expense
4404 · Camp Gorton/Mini Camps 40,734 34,209 37,245 40,000 2,755 7.40%Adding enrichment programming
4405 · Other
4405.04 · Other-Donations 220 5,000 5,050 - (5,050) -100.00%Fundraiser
4405.1 · Book Fair 47 30 35 35 - 0.00%Book Sales
4405.2 · Interest 3 - - - - 0.00%Checking account closed 7/2015
Total 4405 · Other 270 5,030 5,085 35 (5,050) -99.31%
Total Revenue, Drop-In Center 249,757 255,136 281,490 285,335 3,845 1.37%
Drop-In Center - Expense
5401 · Payroll
5401.01 · Drop In Center 166,302 173,015 181,150 186,585 5,435 3.00%3% Increase
5401.04 · Taxes 12,643 13,360 13,858 14,274 416 3.00%7.65% of payroll
5401.05 · Payroll Fees 1,408 1,290 1,560 1,615 55 3.53%est $62/payroll
Total 5401 · Payroll 180,354 187,665 196,568 202,473 5,905 3.00%
5402 · Administrative Services 4,920 4,920 4,920 4,920 - 0.00%Payable to GCC for copies, cr card fees, admin
5403 · Rent 47,100 48,516 49,970 51,470 1,500 3.00%3% increase
5404 · Telephone 702 708 850 850 - 0.00%
5405 · Staff Development/Education - - - 400 400 100.00%Staff Meetings
Page 3 of 5
34
Gorton Community Center
2018 Budget
2015 2016 2017 2018 2018 Bgt vs 2018 Bgt vs
Actual Actual Reforecast Budget 2017 Refrcst 2017 Refrcst Notes
5406 · Office Supplies 298 634 400 360 (40) -10.00%Toner, misc supplies
5407 · Classroom Supplies 1,423 1,242 1,500 1,200 (300) -20.00%
5407.1 - Snack Expense 4,391 1,289 1,500 1,500 - 0.00%
5407.2 - Lunch Expense 8,947 9,434 10,000 10,000 - 0.00%Nets against Lunch Bunch Income
5408 · Cleaning & Laundry 4,949 4,454 5,000 5,400 400 8.00%$409/mo, $500 for carpet/tile cleaning
5409 - Marketing 149 419 200 500 300 150.00%Adding Parent Resource shelf, open house and parent coffees in 2017
5410 · Camp 1,530 1,593 4,000 4,000 - 0.00%Camp Gorton, mini camp expenses
5413 · Classroom Equipment - 670 500 1,000 500 100.00%Painting, misc equipment
5414 · Miscellaneous 371 1,185 1,175 1,200 25 2.13%Food Service Permit, Parent Coffees, health record service
Total Expense, Drop-In Center 255,135 262,729 276,583 285,273 8,690 3.14%
Drop-In Center, net (5,377) (7,593) 4,907 62 (4,845) -98.74%
Total Gorton Operations (78,934) (179,025) (132,952) (95,641) 37,311 -28.06%
5021 - Depreciation Expense (133,102) (257,902) (259,573) (262,418) (2,845) 1.10%Based on projected 2018 Cap Exp
(212,037) (436,926) (392,525) (358,059) 34,466 -8.78%
Unrestricted Activity
Donations - Income
4501 - General Donations
4501.13 - Annual Giving 205,353 266,237 200,000 200,000 - 0.00%May $50K, Nov $150K
4501.51 - Unrestricted - Individual 357,195 19,105 20,000 35,000 15,000 75.00%General Donations, Annual Fund Giving
4501.52 - Unrestricted - Corporation 255,630 200 15,000 15,000 - 0.00%General Donations
4501.53 - Unrestricted - Foundation 1,005 1,011 25,000 35,000 10,000 40.00%General Donations
4501.80 - In-Kind Donations - 1,217 - - - 0.00%
4501 - Discount on Pledges 7,606 1,261 - - - 0.00%
826,789 289,030 260,000 285,000 25,000 9.62%
Donations - Expense 56,114 45,304 43,750 63,500 19,750 45.14%2 Appeals, Event, Development Director Salary & Taxes, Cultivation,
Unrestricted Donations, net 770,675 243,726 216,250 221,500 5,250 2.43% Annual Report
Events Committee
4504.1 - Income - 81,226 65,815 - (65,815) -100.00%Board Fundraiser Event in 2018
5504.1- Fundraising Expenses 9,315 33,172 37,696 - (37,696) -100.00%Board Fundraiser Event in 2018
Events Committee, net (9,315) 48,054 28,119 - (28,119) -100.00%
Unrestricted Activity, net 761,360 291,780 244,369 221,500 (22,869) -9.36%
Temporarily Restricted Activity
6005 - Restricted Fund Income 503,578 73,935 39,059 - (39,059) -100.00%
6004 - Transfer to Project in Progress - - - - - 0.00%
6004 - Restricted Fund Expenditure (12,974) (71,263) (97,727) - 97,727 -100.00%
Temporarily Restricted Activity, net 490,604 2,672 (58,668) - 58,668 -100.00%
Permanently Restricted Activity
Hughes Film Series
6010 - Hughes Film Series Income 10,431 11,285 14,000 14,000 - 0.00%
6011 - Management Fees (4,175) (5,056) (5,425) (5,600) (175) 3.23%1% of projected balance of $559,835
6013 - Unrealized Gain/Loss on Investments (14,022) 28,679 27,862 - (27,862) -100.00%
6015 - Draws on Investment Acct - - (11,499) (17,635) (6,136) 53.36%Draw for film expenses
Hughes Film Series Activty, net (7,766) 34,908 24,938 (9,235) (34,173) -137.03%
Permanently Restricted Donations
Page 4 of 5
35
Gorton Community Center
2018 Budget
2015 2016 2017 2018 2018 Bgt vs 2018 Bgt vs
Actual Actual Reforecast Budget 2017 Refrcst 2017 Refrcst Notes
6002 - Realized Gain/Loss on Investments - - - - - 0.00%
6003 - Unrealized Gain/Loss on Investments (43,908) 177,750 204,799 - (204,799) -100.00%
6006 - Income from Investments 24,057 45,723 70,000 40,000 (30,000) -42.86%
6011 - Draws on Investment Acct - - - (111,389) (111,389) 100.00%See subschedule
6007 - Permanently Restricted Donations 83,480 108,323 100,000 100,000 - 0.00%Donations to Endowment
6008 - Gain/Loss on Stock Sale (217) (230) (72) - 72 -100.00%Gain/Loss on stock gift holding period
6008 - Management Fees (8,908) (19,054) (30,000) (35,000) (5,000) 16.67%1% of projected balance of $3,536,150
Permanently Restricted Donation Actvity, net 54,504 312,513 344,727 (6,389) (351,116) -101.85%
Total Permanently Restricted Activity 46,738 347,420 369,665 (15,624) (385,289) -104.23%
Total Unrestricted, Temp Restr, Perm Restr Activity 1,298,702 641,873 555,366 205,876 (349,490) -62.93%
Bad Debt Expense - Kinora w/o (182,034) - 0.00%
-
Net Income/Loss 904,632 204,946 162,841 (152,183) (315,024) -193.46%
Page 5 of 5
36
DRAFT
2015 2016 2016 2017 2017 2018 2019 2020 2021 2022
Total (FY16)Budgeted Actual Budget Actual (FY19)(FY20)(FY21)(FY22)(FY23)
C. Master Renovation Plan
Total Project Cost 4,341,918$ $4,341,918
Understage Subwoofer Installation & Connection 5,334$ 5,334$ 5,334$
Center Stage Rigging & Installation 6,200$ 6,200$ 6,200$
4,353,452$ 11,534$ 11,534$ -$ -$ -$ -$ -$ -$
D. GCC Capital Expenditures
1 Cleaning & Inspection of Auditorium Murals 5,000$ 5,000$
2 Two entrance signs for Gorton 10,000$ 10,000$
3 Update Bathrooms 90,000$ 30,000$ 30,000$ 30,000$
4 DIC Playground Equipment/Flooring Replacement 52,723$
5 Replacement of air conditioner 11,475$
6 Keyless Access System for Exterior Doors (Note 1)71,940$ 34,840$ 37,100$
7 Wood Floor Refinishing 12,000$ 3,500$ 4,000$
8 Concrete flooring sealant (all floors in North Addition)22,500$ 7,500$ 7,500$
9 Painting interior of building including public rooms & halls 70,000$ 8,000$ 8,000$ 8,500$ 8,500$ 9,000$ 9,000$
10 Lower level hall and annex cement grinding/staining 41,720$ 41,720$
11 New Website 50,000$ 20,000$ 30,000$
12 Contingency - 2015 Renovation 20,000$ 20,000$
13 Theater Board Cover 5,000$ 5,000$ -$
14 Update Grotto 6,500$ 6,500$
15 Replace Carpet in Nagel Room 10,000$ 10,000$
16 Security cameras for Gorton main floor 10,000$ 10,000$
17 Folding Chairs (200 @ $28)5,600$ 5,600$
18 Water Heater 11,350$ 11,350$
19 Big Blue Blocks 7,500$ 7,500$
20 Theater Lighting 7,190$ 7,190$
21 Sealcoat and Stripe Parking Log 6,000$ 6,000$
22 Card Tables 1,400$ 1,400$
23 Refinish DIC Cement Flooring 1,400$ 20,000$
24 Stage Monitor Patch 4,500$ 4,500$
533,798$ 41,720$ 39,840$ -$ 72,000$ 67,100$ 116,540$ 42,000$ 48,500$ 13,000$ 16,500$
4,887,250$ 41,720$ 51,374$ 11,534$ 72,000$ 67,100$ 116,540$ 42,000$ 48,500$ 13,000$ 16,500$ Total Gorton Capital Improvements (C and D)
37
2018 Budget Review
REVIEW
38
AGENDA
Gorton Community Center Mission
Review of Key 2017 Gorton Success Factors
Preview of 2018
Budget Overview
2
39
GORTON COMMUNITY CENTER
MISSION
Gorton Community Center:The gathering
place in the heart of our community
where people connect, converse, learn,
listen, play and perform.
Educate! Entertain! Inspire!
3
40
KEY 2017 GORTON
SUCCESS FACTORS
Grew endowment with expected payments and contributed
income with two annual appeals
Expanded programming, continuing an emphasis on film and
classes, and also in the area of live music and children’s
enrichment programs
Increased billable hours at Gorton’s Drop-In Learning Center
Expanded Gorton’s marketing reach into the community with
quarterly mailings, online social media presence and a new CRM
system and website
Maintained a fully rented tenant space and continued a robust
event rental calendar
4
41
2017 HIGHLIGHTS
Sold Out Telluride Mountainfilm Festival, in partnership with Lake Forest Open Lands Association.
Participated in Lake Forest Ragdale Reads events
Joined Lake Forest/Lake Bluff Chamber’s ArtsLink and have hosted group meetings
Co-presented a silent film with Lake Forest College professor Don Meyer, presenting LFC professor Chris White in
December
A new flagpole, thanks to generous donations from Lake Forest citizens, led by Otto Georgi, and the city of Lake
Forest
Relocation of the McDonald’s McMahon mural upstairs at Gorton
A new Storytelling Series ala “The Moth” with large and sometimes sell-0ut audiences
Revitalized Cabin Fever Music Series with Red Rose Jazz, a capella, jazz vocalist and bluegrass artists.
Successful family programming, like “Brown Bear and Other Stories by Eric Carle”, with sold out and other near
capacity audiences
New and returning classes, including mindfulness, active improv, storytelling, creativity, fencing, RoboThink, yoga for
all ages and more
More live music with performers at community Gorton events, Jim Curry’s Tribute to John Denver and A Peanuts
Christmas jazz concert in December.
The beginnings of a concerted sponsorship effort for Gorton programs
Return of beloved annual events that sell out, including Safety Town and Grotto Dance, Dog Day and Kids Only Holiday
Shop
5
42
TOP 2018 OPPORTUNITIES
FOR GORTON
Meet the needs of the community with programming in a fiscally responsible way:
New Film partnerships with Kartemquin, Science on the Screen, the One Earth Film Festival and more
New classes with North Shore Distillery, tai chi, calligraphy and returning favorites
New lecture series for parents and empty nesters
Continued expansion of live music and family programming events
Return of all the favorites –Kids Only, Safety Town, Block Party, Dog Day and more
Look for more and new ways to collaborate with community organizations and local businesses.
Continue to hone Gorton’s marketing message to the community
Expanded programming guide mailed to all residents quarterly
Participation in city marketing initiatives
Leverage new website and CRM system
Officially launch a sponsorship program to allow for future enhancement of Gorton programming and
to ensure lasting programming of community favorites
Maintain levels at Gorton’s Drop-In Learning Center, continue to explore ways to enrich the
experience for members
Maintain or increase rental income and opportunities through new packages, programs and
incentives
6
43
2017/2018
BUDGET COMPARISONS
$ Variance % Variance
2017 2018 2018 Bgt vs 2018 Bgt vs
Forecast Budgeted 2017 Refrcst 2017 Refrcst
Operations, net (258,182)(236,380)21,802 -8.44%
Programs & Events, net 120,323 140,677 20,354 16.92%
Drop-In Center, net 4,907 62 (4,845)-98.74%
Unrestricted Activity 244,369 221,500 (22,869)-9.36%
Net Income from Operations 111,417 125,859 14,442 12.81%
Depreciation Expense (259,573)(262,418)(2,845)1.10%
Temp Restricted Activity (58,668)-58,668 -100.00%
Perm Restricted Activity 369,665 (15,624)(385,289)-137.03%
Net Income/Loss 162,841 (152,183)(315,024)-193.46%
7
44
SUMMARY
2018 will be a year focused on maintaining programs and events
the community has come to know and love and continuing to
expand programming to meet community needs.
Gorton has prepared a balanced budget that is achievable with
low risk.
8
45
THE CITY OF LAKE FOREST
ORDINANCE NO. 2017-_________
AN ORDINANCE APPROVING A
FEE SCHEDULE FOR THE CITY OF LAKE FOREST
WHEREAS, The City has established various fees and charges as part of its
codes, ordinances, rules, regulations, and policies, which fees and charges are
reviewed from time-to-time; and
WHEREAS, the City Council has reviewed such fees and charges, and
hereby determines that it is necessary to adjust certain existing fees and charges,
and/or to establish formally other fees and charges; and
WHEREAS, the City Council has determined that it is in the best interests
of the City and its residents to adopt this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE
OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of
this Ordinance.
SECTION TWO: Approval of Fee Schedule. The City Council hereby
approves the fee schedule set forth in Exhibit A (“Fee Schedule”). To the extent
any provision of any code, ordinance, regulation, rule, or policy of the City is
46
2
contrary to the Fee Schedule, such provision is hereby deemed amended so that the
Fee Schedule shall control. Any fee or charge not otherwise listed on the Fee
Schedule shall remain unchanged and in full force and effect.
SECTION THREE: Effective Date of Fee Schedule. The fees and
charges set forth on the Fee Schedule shall take effect as of the date noted on the
Fee Schedule.
SECTION FOUR: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2017 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2017 _____________________________ Mayor ATTEST: _______________________________ City Clerk
47
3
Exhibit A
Schedule of Fees and Charges
48
FIRST READING - 11/20/17CC 1 of 18
PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
1. Public Works
Water Utility Fees/Charges
Turn Off Water Fee 51.064 Water 75
Turn Off Water Fee After Hours 51.064 Water 100
Turn On Water Fee 51.064 Water 75
Turn On Water Fee After Hours 51.064 Water 100
Water Main Taps:Water
1 Inch 51.030(b)Water 500
1-1/2 Inch 51.030(b)Water 1,000
2 Inch 51.030(b)Water 1,300
3,4,6 and 8 inch taps 51.030(b)Water 900
Water Meter Fees:Water
3/4 Inch 51.045(e)Water 470
1 Inch 51.045(e)Water 540
1-1/2 Inch 51.045(e)Water 910
2 Inch 51.045(e)Water 1,165
3 inch 51.045(e)Water 2,615
4 inch 51.045(e)Water 3,950
6 inch 51.045(e)Water 6,840
Plant Investment Fee - SF 52.15 Water 2,900
Multi-Family Dwelling - new structure 52.15 Water 2,652
Residential pools, sprinkler systems 52.15 Water 459
Nonresidential buildings - new structures and additions 52.15 Water 1.02/sq ft of entire
Water interior area of the building
Institutional buildings - new structure and additions 52.15 Water .94/sq ft of entire
only if eligible for fed and state tax exempt status Water interior area of the building
General Fees
Sticker for Leaf/Grass Bags 50.016 General 1.00 per sticker
Sanitation
Special Pickup 50.039 ( c)General $ 40 per cubic yard
White Goods 50.015 General 65
White Goods W/CFC 50.015 General 90
Monthly refuse collection fee 50.021 General 8.00 Per month
Licenses
Scavengers - collects and disposes of multi-family and 50.055 1,500 per company
commercial waste
Scavengers - collects and disposes of residential and 50.055 750 per company
commercial roll -offs
Exhibit A
49
FIRST READING - 11/20/17CC 2 of 18
PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Scavengers - collection and cleaning of portable toilets 50.055 200 per company
2. Community Development
Water Utility Fees/Charges
Water Service Inspection Fee N/A Water 50
Home Inspection Fee 51.065 Water 150
Home Inspection Fee - Re-Inspection 51.065 Water 50
Home Inspection Waiver 51.065 Water 25
General Fees
Zoning Analysis 159.052 General 100
Building & Development Fees:
Service Contracts:
Lake Bluff N/A General Per Agreement
Bannockburn N/A General $5,000 min.
N/A & 50% over that
Plan Review :
Remodeling up to $12,000 150.145 General 55
$12,001 to $48,000 Remodeling 150.145 General 82
$48,001 - $120,000 Remodeling 150.145 General 138
over $120,000 Remodeling 150.145 General 230
Additional fee for plan reviews that require more than 2 hours 150.145 General $55 per additional hour
New Construction - SFD 150.145 General 400
New Construction - 2FD 150.145 General 230/unit
New Const. - Com. & Multi. Fam.150.145 $572+$50/
3 or more units 150.145 1,000 Sq. Ft.
Plan Re-Submittal Fee 150.145 General $ 140 per re-submittal
Alterations to Approved Plans 150.145 General $ 140 + $55 per hour fee
for reviews
requiring more than 2 hours
Building Scale Calculation Fees
Single Family residence - first review N/A General 400
with completed Building Scale worksheet/detailed plans N/A General 200
Two-family dwelling N/A General $ 189 per unit
with completed Building Scale worksheet/detailed plans N/A General 120
Additonal reviews (for revised plans)N/A General 102
On-site inspection for an existing dwelling N/A General 102
Office meeting to discuss for building scale calculation N/A General 50
50
FIRST READING - 11/20/17CC 3 of 18
PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Building Scale Waiver Request N/A General 100
Building Review Board Fees
Signs/Awnings/Landscaping/
Lighting/Fences N/A General 75
Two or more of above N/A General 125
Storefront Alterations N/A General 100
New Commercial building, school, hospital or multi-family building N/A General 700
per building
Alterations or major additions to commerical buildings, schools, N/A General 323
hopitals or multi-family buildings - per building
New multi-building projects - per building N/A General 850 + 175 for more than
4 buildings (per building)
Satellite Dish N/A General 100
Changes to approved building materials N/A General 60
Demolition with replacement structure N/A General 2,230
Demolition partial and replacement addition N/A General 1,310
Demolition w/o Replacement Struture N/A General 1,310
New Residence on Vacant Property (building scale fee also)155.07 General 1,050
Additions & Alterations to Existing Residence (building scale fee also)155.07 General 500
Replacement/new single family home/duplex structure N/A General 1,310
Variance from Building Scale Ordinance N/A General 367
Revisions to Approved Plans N/A General 225
Historic Preservation Commission Fees
Demolition (complete) and replacement structure 155.07 General 2,450
Demolition (partial) and replacement structure 155.07 General 1,529
Removal of less than 50%155.07
Demolition partial and replacement addition N/A General 1,310
Demolition w/o Replacement Struture N/A General 1,310
New Residence on Vacant Property (building scale fee also)155.07 General 1,050
Additions & Alterations to Existing Residence (building scale fee also)155.07 General 500
Revisions to Approved Plans 155.07 General 225
Variance from Building Scale Ordinance 155.07 General 367
Rescission of local landmark designation, amendment of 155.07
local landmark designation or historic map amendment 155.07 General 2,500
Signs/Awnings/Landscaping/
Lighting/Fences N/A General 75
Two or more of above N/A General 125
Storefront Alterations N/A General 100
New Commercial building, school, hospital or multi-family building N/A General 700
per building
Alterations or major additions to commerical buildings, schools, N/A General 323
51
FIRST READING - 11/20/17CC 4 of 18
PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
hopitals or multi-family buildings - per building
New multi-building projects - per building N/A General 850 + 175 for more than
4 buildings (per building)
Project Fees
Red Tag , per violation, per day 150.005 General 300
Stop Work Order 150.005 General 750
Street Obstruction - first 30 lineal fee of public right-of-way 150.005 General 30 100 *Variable 200
Street Obstruction - for each 20 lineal feet or fraction therof in excess
of 30 feet - Eliminate and combine with above fee 150.005 General 10 Eliminate
Re-Inspection all permits (failed/no show)150.005 General 175
Additional Inspections 150.005 General 50
Off Hour Inspections 150.005 General $50 administration fee plus per hour cost of inspector
Const. Codes Comm. Fees:
Variances from Construction Code 150.110 General 250
Administrative Appeals 150.110 General 150
Material/Product Evaluation 150.110 General 350.00
Demolition Tax 150.110 Cap Imp/12,000
Afford Hsing
Zoning Board of Appeals
Variations from Zoning Codc 159.02 General 287
Administrative Appeals 159.02 General 150
Special Use Permit - Existing Developments 159.02 General 655 755 15.27%200
Legal Ad Publication (as required)159.02 General 65
Plan Commission
Minor Subdivisions-Tentative Approval 2,3 or 4 lots 156.026(a)(3)General 2,184
payable at time of application
Minor Subdivisions-Final Approval 156.026(a)(3)General 250+35/lot plus
156.026(a)(3)engineering and recording fees
Major Subdivisions-Tentative Approval 5 or more lots 156.026(a)(3)General $3,822+35 for each
156.026(a)(3)General lot over 5
Major Subdivisions-Final approval paid prior to recording of plat 156.026(a)(3)General $400+35/
156.026(a)(3)General plus $5/lot
156.026(a)(3)General over 10; +
156.026(a)(3)engineering and recording fees
Planned Preservation Subd Special Use Pemit plus minor/major subd fee 156.026(a)(3)General 2,500
Zoning Change 156.026(a)(3)General 3,328
52
FIRST READING - 11/20/17CC 5 of 18
PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Filing fee for all other developments 156.026(a)(3)General 788
Code Amendment 156.026(a)(3)General 3,328
Extension of Tentative Subdivision Plat Approval 156.026(a)(3)General 150
Administrative Property Line shift 156.026(a)(3)General 250
Legal Ad Publication (as required)156.026(a)(3)General 65
Special Use Permit 156.026(a)(3)General 900 1035 15.00%270
Special Use Permit - Restaurant within 150' of Residential 156.026(a)(3)General 0 600 New 0
Permits
Building Permits repair and maintenance under $6,000 150.145 General 40
Building Permits - $100,000 or less 150.145 General 1.5% of total construction
150.145 General (50 min)
Building Permts - over $100,000
$100,001 - $200,000 150.145 General 2% of total construction
$200,001 - $500,000 150.145 General $4,000 + 1% of total cc in excess of $200,000
$500,001 and above 150.145 General $7,000 + .5% of total cc in excess of $500,000
Underground storage tank removal General
(single family and duplex)150.145 $150 per tank
All other properties 150.145 General $250 per tank
Hot work 150.145 General 100
Permit Extensions 150.145 General $150 adminstration fee plus 20% of the original
150.145 permit fee - 6 month extension
Adminstration Demolition Approval - Life Safety/Nuisance 150.145 General 500
Driveway Permits:
New curb cut 150.145 General $50 per cut Replace below
resurface driveway - no change 150.145 General 25.00 per cut Replace below
reconfiguration or change of material 150.145 General 50 Replace below
Driveway Resurfacing Permit (not required for sealcoating)150.145 General 50 *Variable 1250
Driveway Bond 150.485 General 250
Satellite Permit 150.145 General 100
Satellite dish 150.145 General 1.5% of cost, 50 min
Plumbing
Irrigation Systems 150.145 General 2.00 per head
150.145 General $ 60 min
Plumbing - base charge 150.145 General 60+$5.50/fix.
53
FIRST READING - 11/20/17CC 6 of 18
PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Recording of Public Right-of-Way agreement 150.145 General 40
70 (up to 4 pages,
$5 each addl page)
Pass through
County fee
for sprinkler system
Sanitary Sewer 150.145 General $50 min + 1.00/ft over 50 ft
Storm Sewer 150.145 General $50 min + 1.00/ft over 50 ft
Street Opening 98.056 50.00
Electrical 150.145 General $100, plus $1 per unit beyond 100 total units
Electrical Service 150.145 General 75
Electric - motors 150.145 General $75 + .50 per horsepower
HVAC
Residential - New or replacement
1 or 2 units 150.145 General 52
Each additional unit 150.145 General 45
Duct work 150.145 General 52
Commercial New 150.145 General $52 per 1,500
150.145 General sq ft of floor area
Commerical - replacement of existing units 150.145 General same as residential
Sign 150.145 General 1.5% construction cost
150.145 General 50 min
Construction Trailer Permit (Commercial Construction Sites only)150.145 General $100 per month
Purchase of Parking
Space per Zoning Code 150.145 General to be set by City Council at the time
150.145 of approval based on market costs
Elevators
Elevator Inspection Fee 150.145 General Variable
Elevator Permits - New elevators 150.145 General 0 65 New 260
Vending Licenses
Health -Restaurant (20 or Less)113.03(d)(1)General 250
Health - Restaurant (21-99)113.03(d)(2)General 350
Health - Restaurant (100 + Seats)113.03(d)(3)General 600
Health - Itinerant Restaurant 113.03(d)(4)General 250
Health - Food Store 113.21(d)General 100.00
Health - Limited Food Store (selling candy)113.21(d)General 50.00
Food Vendor (delivery)113.21(d)General $150/Veh.
Milk Vendor (delivery)113.21(d)General $100/Veh.
Health - Milk Store 113.21(d)General 100
Ice Vending Machine per machine 95.061 General 110
Food Vending Machine per machine 113.21(d)General 55
Candy Vending Machine per machine 113.21(d)General 55
54
FIRST READING - 11/20/17CC 7 of 18
PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Pop/Soft drink Vending Machine per machine 113.21(d)General 55
Milk Vending Machine per machine 113.21(d)General 55
Tobacco vending machine per machine 135.136 General 50
Card/Trinket Vending Machine per machine 110.104 General 55
Amusement Machine per machine 110.104 General 110
HVAC Contractor 150.145 General 60
Electrical Contractor 150.145 General 60
Juke Box 110.083 General 25
Pool Table 112.095(b)(1)General 25
Elevator Inspection Fee 150.220(b)General Variable
DVD Vending Machine License 110.005 General 110
Tree and Vegetation Removal
Application Review Fee 99 General $40
Removal of Heritage Tree 99 General $ 40 per tree
Removal of tree 10" DBH or larger within the streetscape preservation 99 General $ 40 per tree
area, the front yard or the corner side yard 99
Removal of trees or vegetation from a Conservation Easement 99 General $ 35 per 1 1/2 acre site
Removal of trees froma Tree Preservation or No Disturbance area 99 General $ 40 per tree
Removal of trees or shrubs from any ravine or bluff 99 General $ 40 per 1 1/2 acre site
Removal of trees or shrubs from a public right of way 99 General $ 40 per 1 1/2 acre site
or other public property 99
Ash tree removals, dead or hazardous trees 99 General No Fee
Bonds
Permit Renewal - for projects with estimated construction 150.145 General 15% of permit fee 18% of permit fee 3.00%Variable
costs of $200,000 or less refundable upon completion
of project within one year
Permit Renewal - for projects with estimated construction 150.145 General 17% of permit fee 20% of permit fee 3.00%Variable
costs of more than $200,000 refundable upon completion
of project within 18 months
Street Opening Bond 98.058 General 500
Fire Protection Fees:
Life Safety Plan Review Fee - New Constr/Addition 150.145 General $ 500 min or .05 s.f.
includes all floors
Life Safety Plan Review Fee - Remodel/Alteration 150.145 General $ 60 min or .05 sf
includes all areas
Fire Suppression Systems (Plan review and 2 inspections)
Single Family/Duplex Residential
New 150.145 General $120 or .05 per s.f whichever is greater
Addition/Alteration 150.145 General $60 or .05 per s.f for scope of work area
150.145 whichever is greater
55
FIRST READING - 11/20/17CC 8 of 18
PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Commercial/Multi Family
New 150.145 General $500 or .05 per s.f. whichever is greater
Addition/Alteration 150.145 General $250 or .05 s.f. for scope of work area whichever is greater
Specialized Suppression (FM 200, clean agent)150.145 General
$150 per system ( in addition to above fees for the overall
system)
Stand pipe riser 150.145 General 100
Fire Alarms
Single Family/Duplex Residential 150.145 General $75 or .05 per s.f. whichever is greater
Commercial/Multi Family - New General $500 or .05 per s.f. whichever is greater
Commercial/Multi Family - Addition/Alteration 150.145 General $75 or .05 per s.f. whichever is greater
Inspections/Tests
Annual & New Underground Flush test 150.145 Water $75 + cost per gallon of water, at current rate as
150.145 established by the City Council, based on pipe size
Annual & New Fire Pump Test 150.145 Water $175 + cost per gallon of water, at current rate as
150.145 established by the City Council, based on pump size
Other
Hood and Duct Extinguishing System - New 150.145 General $300 per system
Hood and Duct Extinguishing System - Alteration 150.145 General $100 per system
Alternative Letter of Credit Review 150.145 General $100 per review
Conditional Certificate of Occupancy - Landscape only due to
season
(single family and duplex)150.145 General $300 per unit
Conditional Certificate of Occupancy
(single family and duplex)150.145 General $500 per unit New 2000
Conditional Certificate of Occupancy
(multi-family and commercial)150.145 General
$25 per square foot, whichever is greater, to a
maximum of $2,000
3. Finance
Water Utility Fees/Charges
Water Sales/1,000 Gallons
Effective with Water Bills mailed on or after May 1, 2018
Lake Forest Residential - to 10,000 Gallons per Quarter 51.061(a)Water 4.50
Lake Forest Residential - 10,001 to 60,000 Gallons per Quarter 51.061(a)Water 5.62 5.77 2.67%165,233
Lake Forest Residential - over 60,000 Gallons per Quarter 51.061(a)Water 5.89 6.05 2.72%incl above
Lake Forest All Other Users 51.061(a)Water 5.80 5.95 2.59%incl above
Del Mar Woods 51.061(a)Water 7.98 8.18 2.51%
Other Non resident users 51.061(a)Water 7.98 8.18 2.51%
56
FIRST READING - 11/20/17CC 9 of 18
PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Sewer Charge/1,000 Gallons (winter usage)51.061(a)Water 1.16
Customer Charge - Water (Inside)
5/8" to 1.5" meter 51.061(b)Water $40/quarter
2" to 4" meter 51.061(b)Water $160/quarter
6" and above meter 51.061(b)Water $750/quarter
Benefit Access Program Discount - must renew annually N\A Water $(10)/quarter
Customer Charge - Water (Outside)
5/8" to 1.5" meter 51.062(b)Water $50/quarter
2" to 4" meter 51.062(b)Water $175/quarter
6" and above meter 51.062(b)Water $790/quarter
Customer Charge - Sewer
5/8" to 1.5" meter 52.15€(1)Water $5/quarter
2" to 4" meter 52.15€(1)Water $20/quarter
6" and above meter 52.15€(1)Water $100/quarter
Beach Parking Fee
Beach Parking
Temporary (R)73.45 General 85
Temporary (NR)73.45 General 910
Parking Permits
Resident-Full Year 73.27(c)(7)Parking 313
Resident-Monthly 73.27(c)(7)Parking 30/Month
Resident - Unlimited 73.27(c)(7)Parking 1,000
Employer Purchased-Full Yr. 73.27(c)(7)Parking 180
Employer Purchased-Monthly 73.27(c)(7)Parking 20/Month
Non-Resident-Full Year 73.27(c)(7)Parking 700
Non-Resident - Monthly 73.27(c)(7)Parking 60/Monthly
An envelope of 10 tokens N\A Parking 25
Daily Parking Fee-Telegraph 73.27(c)(7)Parking 3
Daily Parking Fee-All Other 73.27(c)(7)Parking 3
Licenses
Car and Lt Truck 74.179(b)General 85
HeavyTruck (8,000+ lbs.)74.179(b)General 110
Motocycles 74.179(b)General 45
Senior Citizen 65 and over N/A General no discount
Transfers 74.184 & 185 General 5
Penalties 74.179(b)General 50%
Dog License 91.032 General 10
Cat License 91.032 General 10
Auto Dealer License 74.183 General 50+20/Veh
Disabled vehicle sticker (Benefit Access Program)N/A General 45
57
FIRST READING - 11/20/17CC 10 of 18
PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Real Estate Transfer Tax 39.155(b)Cap Imp $4.00 per $1,000
Non-sufficient funds Fee 10.99 General 25
Credit Card Service Fees-Effective January 1, 2015
Daily Parking 73.27(c)(7)General $.25 per transaction
Building Permits N/A General lesser of 3.00% or maximum allowable by law
Public Safety Pension Fee
Residential Utility Accounts N/A General $10 per Quarter $20 per Quarter 290,000
All Other Utility Accounts (exclude irrigation only services)N/A General $35 per Quarter $70 per Quarter incl above
4. Parks and Recreation
Golf Course Fees/Charges:
Seasonal Fees-Resident: effective January 1, 2018
Class A -Adult Single 97.051 DPG 1,400 1450 3.57%450
Class B -Adult Combo 97.051 DPG 2,400 2500 4.17%1050
Class D -Junior 97.051 DPG 600 625 4.17%1000
Class F - Senior Citizen 97.051 DPG 850 0
Seasonal Fees (Non-Resident) effective January 1, 2018
Class A -Adult Single 97.051 DPG 1,800 1,850 2.78%1150
Class B -Adult Combo 97.051 DPG 2,400 2,500 4.17%1000
Class D -Junior 97.051 DPG 625 650 4.00%1000
Class F - Senior Citizen 97.051 DPG 1,100
Daily Fees-Resident: effective January 1, 2018
Weekday-9 97.051 DPG 28 31 10.71%1225
Weekday-18 97.051 DPG 42 46 9.52%3500
Weekend 9 97.051 DPG 34 38 11.76%1297
Weekend -18 97.051 DPG 50 56 12.00%3500
Electric Golf Carts: effective January 1, 2018
9 Holes Single Rider 97.052 DPG 12
18 Holes Single Rider 97.052 DPG 19 20 5.26%6583
Range Balls
Small Bucket 97.051 DPG 4 5 25.00%437
. Medium Bucket 97.051 DPG 6 7 16.67%977
. Large Bucket 97.051 DPG 15
Pull cart - 9 holes 97.051 DPG 6
Pull cart - 18 hoes 97.051 DPG 8
58
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PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
USGA Handicap Fees - Members 97.051 DPG 34 37 8.82%400
Permanent Tee Time - Weekend 97.051 DPG 300
Locker - 18 inch 97.051 DPG 110 130 18.18%555
Locker - 12 inch 97.051 DPG 100 115 15.00%440
Park Fees
Park Picnic Permits
0 - 50 People N/A Parks/Rec 125
51 or more People N/A Parks/Rec 75
Picnic Tables Parks/Rec 25 per table
Grills Parks/Rec 85 per grill
Cemetery Fees
Issuance of Deeds 93.45 Cemetery .50 per deed
Boating and Beach Fees - effective February 1, 2018
Watercraft Ramp/Sailboat Permits-Recreation
Watercraft Ramp (R)97.066 Parks/Rec 478 497 3.97%1102
Watercraft Ramp 2nd boat/ half season 97.066 Parks/Rec 239 249 4.18%150
Watercraft Ramp (R) (Sen.) 97.066 Parks/Rec 382 397 3.93%285
Watercraft Ramp (R) (Sen) 2nd boat/ half season 97.066 Parks/Rec 192 200 4.17%56
Watercraft Ramp (NR) 97.066 Parks/Rec 956 994 3.97%76
Year round compound storage Resident 97.066 Parks/Rec 2118 2203 4.01%850
Year round compound storage Resident senior 97.066 Parks/Rec 1694 1762 4.01%476
Year round compound storage non-resident 97.066 Parks/Rec 3178 3305 4.00%0
Seasonal compound storage Resident 97.066 Parks/Rec 1434 1491 3.97%228
Seasonal compound storage Resident Senior 97.066 Parks/Rec 1147 1193 4.01%92
Seasonal compound storage Non-resident 97.066 Parks/Rec 2149 2235 4.00%0
Year round watercraft rack storage resident 97.066 Parks/Rec 579 602 3.97%46
Year round watercraft rack storage resident senior 97.066 Parks/Rec 464 483 4.09%38
Year round watercraft rack storage non-resident 97.066 Parks/Rec 579 602 3.97%46
Seasonal watercraft rack storage resident 97.066 Parks/Rec 338 352 4.14%280
Seasonal watercraft rack storage resident senior 97.066 Parks/Rec 270 281 4.07%33
Seasonal watercraft rack storage non-resident 97.066 Parks/Rec 338 352 4.14%0
Year round watercraft sand storage resident 97.066 Parks/Rec 716 745 4.05%29
Year round watercraft sand storage resident senior 97.066 Parks/Rec 573 596 4.01%0
Year round watercraft sand storage non-resident 97.066 Parks/Rec 1074 1117 4.00%0
Seasonal watercraft sand storage resident 97.066 Parks/Rec 439 457 4.10%36
Seasonal watercraft sand storage resident senior 97.066 Parks/Rec 351 365 3.99%14
Seasonal watercraft sand storage non-resident 97.066 Parks/Rec 660 686 3.94%0
South Beach Parking Permit (R)97.066 Parks/Rec 139 145 4.32%174
South Beach Parking Permit (R) (Sen.)97.066 Parks/Rec 110 114 3.64%260
59
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PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
South Beach Parking Permit (NR)97.066 Parks/Rec 910
South Beach Parking Permit Employee/Retiree 97.066 Parks/Rec 92 96 4.35%4
Extra vehicle decal resident - center isle 97.066 Parks/Rec 138
Extra vehicle decal senior - center isle 97.066 Parks/Rec 110
Extra vehicle decal nonresident - center isle 97.066 Parks/Rec 208
Daily Boat Launch resident 97.066 Parks/Rec 40
Daily Boat Launch nonresident 97.066 Parks/Rec 65
Resident Guest Daily Parking Pass, limit 5 per season 97.066 Parks/Rec 10
Nanny Parking Pass 97.066 Parks/Rec 85
Senior Caregiver Parking Pass 97.066 Parks/Rec 85
Non resident beach fee, weekends and holidays 97.069 Parks/Rec 10
Fitness Center Fees - effective May 1, 2018
Fitness Center Membership Fees
Individual resident rate N/A Parks/Rec 396 408 3.03%2,160
Individual resident rate - 6 months N/A Parks/Rec 260
Individual resident rate - 3 months N/A Parks/Rec 130
Individual resident rate - 1 months N/A Parks/Rec 40 41 2.50%26
Individual non-resident rate N/A Parks/Rec 480 490 2.08%70
Individual non-resident rate - 6 months N/A Parks/Rec 325
Individual non-resident rate - 3 months N/A Parks/Rec 162
Individual non-resident rate - 1 months N/A Parks/Rec 48 49 2.08%1
Couple resident rate N/A Parks/Rec 696 720 3.45%1,896
Couple resident rate - 6 months N/A Parks/Rec 455
Couple resident rate - 3 month N/A Parks/Rec 227
Couple resident rate - 1 month N/A Parks/Rec 69 72 4.35%12
Couple non-resident rate N/A Parks/Rec 840 864 2.86%0
Couple non-resident rate - 6 months N/A Parks/Rec 568
Couple non-resident rate - 3 months N/A Parks/Rec 284
Couple non-resident rate - 1 months N/A Parks/Rec 84 87 3.57%0
Family resident rate N/A Parks/Rec 900 936 4.00%1,764
Family resident rate - 6 months N/A Parks/Rec 591
Family resident rate - 3 months N/A Parks/Rec 295
Family resident rate - 1 months N/A Parks/Rec 90 93 3.33%15
Family non-resident rate N/A Parks/Rec 1,080 1128 4.44%0
Family non-resident rate - 6 months N/A Parks/Rec 739
Family non-resident rate - 3 months N/A Parks/Rec 369
Family non-resident rate - 1 months N/A Parks/Rec 108 113 4.63%0
Senior resident rate N/A Parks/Rec 300 312 4.00%1,308
Senior resident rate - 6 months N/A Parks/Rec 195
Senior resident rate - 3 months N/A Parks/Rec 97
Senior resident rate - 1 months N/A Parks/Rec 30 31 3.33%9
Senior non-resident rate N/A Parks/Rec 360 375 4.17%60
Senior non-resident rate - 6 months N/A Parks/Rec 244
60
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PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Senior non-resident rate - 3 months N/A Parks/Rec 122
Senior non-resident rate - 1 months N/A Parks/Rec 36 37 2.78%1
Senior couple resident rate N/A Parks/Rec 516 528 2.33%468
Senior couple resident rate - 6 months N/A Parks/Rec 341
Senior couple resident rate - 3 months N/A Parks/Rec 170
Senior couple resident rate - 1 months N/A Parks/Rec 52 53 1.92%10
Senior couple non-resident rate N/A Parks/Rec 624 636 1.92%36
Senior couple non-resident rate - 6 months N/A Parks/Rec 426
Senior couple non-resident rate - 3 months N/A Parks/Rec 213
Senior couple non-resident rate - 1 months N/A Parks/Rec 63 64 1.59%0
Student resident rate N/A Parks/Rec 300 312 4.00%300
Student non-resident rate N/A Parks/Rec 360 375 4.17%0
Matinee resident rate N/A Parks/Rec 204 216 5.88%912
Matinee non-resident rate N/A Parks/Rec 252 260 3.17%16
All-inclusive - member - effective December 6, 2012 N/A Parks/Rec 299 311 4.01%744
All-inclusive - non-member - effective December 6, 2012 N/A Parks/Rec 665 692 4.06%27
5. OCM
General Fees & Charges:
Birth certificates (January 1, 2010)5.36 General $10 first/$4 additional
Death certificates (January 1, 2013)5.36 General $14 first/$6 additional
On-line data entry fee by city staff ( January 1, 2010)N/A General 10
Solicitor/Peddler Permit Original Application 117.01(b)General $40
Solicitor/Peddler Permit Renewal 117.40 General $30
Electric Car N/A General $1 per Hour
Special Event Fees
Application Fee 10.13 General $50
Application Fee - Late Fee 10.13 General 50% of fee per 30 days
Escrow Deposit - Special Events 10.13 General $500
Police Officer hourly rate 10.13 General $82 84 2.44%60
Firefighter/Paramedic hourly rate 10.13 General $82 85 3.66%90
Police and Fire Vehicle 10.13 General $110
Public Works hourly rate 10.13 General $63 67 6.35%80
Parks hourly rate 10.13 Parks/Rec.$63 67 6.35%80
A-Frame Barricades 98.011 General $5
Barricades 1 - 10 98.011 General $40
Parking Cones 98.011 General $1
Bleacher keep in park 10.13 General 50
Bleacher move to another location 10.13 General 180 195 8.33%45
Litter Barrels 1 - 6 10.13 General $10/can 16 60.00%475
Picnic Tables 1 - 6 10.13 General $30/table 32 6.67%150
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PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Grills 10.13 General 180 195 8.33%100
Licenses
Raffle License 110.150 General 25
Tobacco License 135.138(f)General 500
Landscape License (March 1 to Feb 28)110.217 General 100
Penalties - Landscape License Applications after June 1 110.217 General 25
Auctioneers License 110.026 General $5 Daily & $1.00 per employee
Factories and Slaughterhouses 110.047 General $500
Mobile Auto Service 110.200 General $50 per unit
Athletic Contests 112.0029B)General $50 per day
Bowling Alley 112.025 General $10 per lane per year
Circuses 112.041 General $100 per day circus conducted
Circuses - Side Show 112.042 General $50 per day circus conducted
Motion Pictures - Establishment capacity 500 or more persons 112.075 General .50 per seat
Public Dances 112.112 General $500
Theatrical Performances - less than 500 persons 112.126 General $100
Theatrical Performances - more than 500 persons 112.126 General $150
Theatrical Performance not covered by 112.126 112.127 General $25 per day
Junk Yard or Junk Shop 114.22 General $75
Junk Dealer collected by vehicle 114.23 General $20 per vehicle
Pawnbroker 116.03 General 100
Expressmen and Draymen 118.156 General 25
Alcoholic and Beverages:
Class A-1 111.036 General 2,700
Class A-2 111.036 General 1,500
Class A-3 111.036 General 275
Class B-1 111.036 General 2,500
Class C-1 111.036 General 2,600
Class C-2 111.036 General 3,000
Class C-3 111.036 General 800
Class D-1 111.036 General 2,500
Class E-1 111.036 General 3,000
Class F-1 111.036 General 100
Class F-2 111.036 General
100 for each 24 hour period or any part therof:
$50 not for profit with proof of 501 ( c)3 status
Class F-3 111.036 General
75 for each 24 hour period or any part therof: $50
not for profit with proof of 501 ( c)3 status
Class F-4 111.036 General
500 per vendor for the duration of the sporting
event
Class F-5 111.036 General 1,100
Class F-6 111.036 General 600
Class G-1 111.036 General 200
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PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Class G-2 111.036 General 600
Class H-1 111.036 General 600
Class H-2 111.036 General 1,100
Class I-1 111.036 General None
Class I-2 111.036 General 1,500
Class I-3 111.036 General 100
Class J 111.036 General 500
Class K 111.036 General $40/each 7 day license period
Annual Renewal 111.036 General
150 renewal existing or change in owners or
officers
Application Fee 111.043 General 300 new license
Application for Change in Owners or Officers 111.043 General 100
Liquor License Penalty Fee 111.036 General 25
Impact Fees
Library 150.023 Library see ordinance
Fire and Emergency Services 150.023 General see ordinance
Park Site 150.023 PPL see ordinance
Park Development 150.023 PPL see ordinance
Police 150.023 General see ordinance
Public Works 150.023 General see ordinance
School District 67 (information only)150.023 pay School see ordinance
High School District 115 (information only)150.023 pay School see ordinance
6. Police
General Fees & Charges:
Bank ID Card Fee N/A General 25 Eliminate
Adult Finger Print Fee
Resident or Employee N/A General 25 Eliminate
Non-resident N/A General 200 Eliminate
Licenses
Taxicab 118.068 General 50 Eliminate
Taxicab Driver 118.068 General 50 Eliminate
Taxi Business License (paid at City Hall)
New 118.068 General 100 Eliminate
Renewal 118.068 General 100 Eliminate
Fines & Penalties:
Overtime Parking - Lot 73.99 General 25/75/125
Improper Parking - Lot 73.99 General 25/75/125
Parking in Prohibited Area- Lot 73.99 General 25/75/125
Overtime Parking - Other 73.99 General 25/75/125
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PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Improper Parking - Other 73.99 General 25/75/125
Parking in Prohibited Area- Other 73.99 General 25/75/125
Parking at Boat Ramp 73.46 General 125/250/350
No Vehicle License 74.179 General 75/100/125
No parking east of Sheridan Road 73.99 General 125/250/350
No Animal License 91.032 General 15/25/50
Dog-At-Large 91.050 General 40/55/70
Code Violations Variable General variable
Motor Code Violations Variable General variable
Dog Barking 91.004 General 15/25/50
Dog Impound 91.014 General 15
Leaf Burning 94.2 General 100
Handicapped Parking 73.21 General 250
Dog Public Nuisance 91.053 General 100/500/750
Burglar Alarm Fees 110.125 General 0/50/100/250
Vehicle Immobilization fee 73.50 General 100
E-911 Surcharge 39.181 E911 Fund 0.65
Copies of Accident Reports 71.032 General 10
FOIA copy fees >50 pages 33.3 General .15 per page
Transiant Merchant License 117.20(f)General 100.00
7. Fire
General Fees & Charges:
Ambulance-Resident ALS transport 94.51 General 812.10
Ambulance-Resident ALS2 transport 94.52 General 919.98
Ambulance-Resident BLS transport 94.53 General 704.07
Ambulance-Non Resident ALS transport 94.54 General 987.48
Ambulance- Non Resident ALS2 transport 94.55 General 1,088.92
Ambulance-Non Resident BLS transport 94.56 General 854.08
Ambulance - Mileage 94.58 General 7.27 per mile
Fireworks Permit 94.5 General 200
Open Burn Permit 94.5 General 75
Bonfire Permit 94.5 General 100
Special Event Inspection 94.5 General 100
Tent Permit 94.5 General $100 or .05 per sq ft
Fire Watch 94.5 General Overtime hourly Rate
Annual Fire Pump Test 94.5 General/Water 10.00 Admin Fee + Water Usage
Annual Inspections - 4th re-inspection 94.5 General 100
Annual Inspections - 5th re-inspection 94.5 General 200
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PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Annual Inspections - 6th re-inspection 94.5 General 400
Inflatable amusement inspection 94.5 General 100
Carnival rides 94.5 General 200
Fire Alarm Fees 110.125 General 0/50/100/250
8. Engineering
Sewer System Connection Fee
Single Family Dwelling N/A 825
Two - family Dwelling N/A 825 per unit
Multi-family Dwelling N/A 165 per population equiv
1,650 min
Non-Residential Buildings N/A 165 per population equiv
1,650 min
Institutional buildings with Fed and State tax exempt status N/A 825/connection
Site Grading
Site Grading - New construction N/A 640
If no grading, request may be submitted for a waiver of the requirement of N/A 240
grading plan
Resubmittal N/A 165
Revisions to approved grading plans N/A 125
Tree fencing inspection fee N/A 240
Site grading security (financial guarantee - refundable)N/A 3,000 per acre of development
Water Shed Development Fee: Revised Fee Schedule
General Fees
Sediment and Erosion Control Only
Single Family Residential Lot (See site grading ordinance)151.05 see ordinance
Single Family Residential Lot (within regulatory floodplain)151.05 1040
Development (<10 acres)151.05 2400
Development ( ≥ 10 acres)151.05 3560
Minor Development
Without detention 151.05 2120
With detention or Fee - in - lieu 151.05 3120
Major Development
With detention or Fee-in-lieu 151.05 5400
Within regulatory floodplain ( < 10 acres)151.05 3280
Within regulatory floodplain (≥ 10 acres)151.05 8640
Wetland Fees
65
FIRST READING - 11/20/17CC 18 of 18
PROPOSED
FY2019
FEE Amount $$
(n/c if %Projected
City Code Section Fund FY2018 blank)CHANGE Revenue
Category I Wetland impacts less than or equal to 1 acre N/A 880
Category II Wetland impacts greater than 1 acre and less than 2 acres N/A 3640
Category III Wetland impacts greater or equal to 2 acres or impacts a HQAR N/A 4400
Category IV Wetland impacts involving either restoration, creation N/A 1440
or enhancement N/A 2760
Resubmittal fee N/A 347-2880
Earth Change Approval N/A 1720
Securities - financial guarantee refundable N/A 3,000 per acre of development
Variances N/A 4240
Appeals N/A 1920
Flood Plain Analysis and Report N/A 35
Construction Engineering Standards Manual N/A 35
9. Senior Resources
Membership Dues
Residents of Lake Forest, Lake Bluff and unincorporated
Lake Forest and Lake Bluff 97.087 Senior Resources $35 per person
97.087 $55 per family
Outside of Lake Forest and Lake Bluff 97.087 Senior Resources $45 per person
97.087 $75 per family
Circuit Breaker participants Lake Forest and Lake Bluff 97.087 Senior Resources $10 per person
residents only 97.087 $15 per family
Car and Bus rides 97.087 Senior Resources $3/fee each direction
97.087 $6 round trip
Taxi subsidy- Lake Forest and Lake Bluff residents 97.087 Senior Resources 16 coupons/month
living within the Lake Forest High School District for a value of $3/each
66
THE CITY OF LAKE FOREST
ORDINANCE NO. 2017 -
AN ORDINANCE ADOPTING NEW FEES RELATED TO DEVELOPMENT
ACTIVITY FOR INCORPORATION INTO THE SUPPLEMENTAL FEE
SCHEDULE FOR THE CITY OF LAKE FOREST
WHEREAS, The City of Lake Forest is a home rule, special charter municipal
corporation; and
WHEREAS, the City Council, on an annual basis reviews fees and charges
related to development activity and having done so, hereby determines that it is necessary
to establish new fees and charges to cover the cost of services provided; and
WHEREAS, the City Council has determined that it is in the best interest of the
City and its residents to adopt this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF
ILLINOIS AS FOLLOWS:
SECTION ONE. Recitals. The foregoing recitals are incorporated as
the findings of the City Council and are hereby incorporated into and made a part of this
Ordinance.
SECTION TWO. Approval of New Fees Related to Development Activity.
The City Council hereby approves the fees as set forth in Exhibit A, New Fees Related to
Development Activity, and directs that said fees shall be incorporated into the
Supplemental Fee Schedule for the City of Lake Forest and reviewed and adjusted on an
annual basis as part of the Supplemental Fee Schedule as determined to be necessary by
the City Council.
SECTION THREE: Effective Date of the New Fees Related to Development
Activity. The fees and charges set forth in Exhibit A shall take effect as of May 1, 2018,
67
consistent with the date of the Supplemental Fee Schedule for FY 2019 as adopted by the
City Council.
SECTION FOUR: Effective Date. This ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the manner
provided by law.
Passed this day of , 2017
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this day of , 2017
Mayor
ATTEST:
City Clerk
68
EXHIBIT A
New Fees Related to Development Activity
Elevator Permits - $65.00
Conditional Certificate of Occupancy - $500
Special Use Permits – Restaurants within 150’ of Residential Zoning District -
$600
69
Supplemental Memos
Regarding Proposed
Fee Adjustments
70
Page 1 of 4 Revised - October 31, 2017
MEMORANDUM
TO: Diane Hall, Assistant Director of Finance
Elizabeth Holleb, Director of Finance
FROM: Catherine J. Czerniak, Director of Community Development
DATE: October 31, 2017 - Revised
SUBJECT: Recommendations: Fee Adjustments and New Fees for Fiscal Year
2019
No significant changes are proposed for development related fees. Development related
fees have remained constant for the last several years. Minor fee adjustments and a few
new fees are proposed and are explained below.
Fee Adjustments
Recording of Document with Lake County - $70 (up to four pages, $5 for each
additional page)
To align with Lake County fee increases for recording documents, an increase in
the City’s recording fee is recommended.
Street/Public Right-of-Way Obstruction - $100
An adjustment to the street obstruction/public right-of-way permit fee is
recommended to simplify the fee structure and to more accurately cover the cost
of processing and issuing a street obstruction permit. A single standard fee is
proposed eliminating the variability in the fee depending upon linear feet of the
closure. The permit process and staff time does not vary significantly based on
the length of the obstruction.
Amendments to Existing Special Use Permits - $755
A 15% increase in the fee for applications for amendments to existing Special Use
Permits is recommended. These types of petitions involve numerous contacts
with neighboring residents, research and negotiations. The proposed fee increase
will help to fully cover the cost of service for this type of petition.
Special Use Permits – New Uses - $1,035
Staff recommends a fee increase of 15% for Special Use Permit applications for
new uses. Requests for approval of new special uses are often controversial.
These types of petitions require a substantial amount of staff time including:
preparing and mailing public notices, conducting research, preparing packets and
staff reports, and fielding numerous requests for information and phone calls.
Driveway Resurfacing Permit - $50 (not required for sealcoating)
Staff proposes simplifying the fee for a driveway resurfacing permit eliminating
the factoring in of the number of curb cuts that exist. The staff time for
71
Page 2 of 4 Revised - October 31, 2017
processing the permit and inspecting the work is not affected by the number of
curb cuts. Simplifying fees where possible is an ongoing goal.
72
Page 3 of 4 Revised - October 31, 2017
Permit Renewal Bonds – 3% increase
Permit renewal bonds are fully refundable if projects are completed within the
allowed time which is based on the scope of the project. Ideally, permit renewal
bonds act as an incentive to homeowners and developers to finish projects on
time. If projects are not completed within the prescribed time, the bonds are taken
by the City and the permit is extended for a limited time. The bonds support the
additional staff time that is required when projects are not completed on time and
the staff time involved with responding to neighbor concerns about ongoing
projects.
New Fees
Elevator Permits - $65.00
Currently, the City does not charge a fee for permits for new elevators. The City
outsources the plan reviews for these types of permits and the consultant assesses
a fee of $80 for the permit review. Recently, staff identified that in fact City staff
time is involved in these types of permits because we advise the elevator
contractor on the permit submittal requirements, take in and conduct a preliminary
review of the submittal, enter the permit application into the permit tracking
system, forward the elevator plans to the City’s consultant for review and then
upon completion of the review, the City prepares and issues the permit. To cover
the cost of staff time involved in processing permit applications for new elevators,
staff recommends that an elevator permit fee be established.
Conditional Certificate of Occupancy - $500
A new fee is proposed for Conditional Certificates of Occupancy. The current
$300 fee is intended to allow early occupancy of a building, before the permit is
closed out, when all Code requirements are met and all work is completed
consistent with the approved plans, except for the landscaping. A new
Conditional Certificate of Occupancy fee is proposed in response to increased
requests for early occupancy permits when work on the building itself, although
minor, is not yet complete. Once a buyer moves into the house, increased staff
time is required to assure completion of outstanding work in accordance with the
approved plans.
Special Use Permits – Restaurants within 150’ of Residential Zoning District -
$600
A fee reduction is recommended for restaurants located within 150’ of residential
property which require review through the special use permit process. The intent
is to allow the opportunity to establish conditions to minimize impacts on nearby
residential homes while supporting unique, small scale restaurants. A recent
example is The Gallery Restaurant. Given that these types of restaurants are
generally small scale and the fact that the City’s Strategic Plan encourages small,
neighborhood restaurants, staff recommends a reduced application fee for these
types of uses.
73
Page 4 of 4 Revised - October 31, 2017
Please do not hesitate to contact me if you need further clarifications, have any questions
or have suggestions for changes.
74
MEMORANDOM
To: Diane Hall, Assistant Finance Director
From: Vince Juarez, Golf Course General Manager
Chuck Myers, Superintendent of Parks, Forestry and Special Facilities
Date: October 18, 2017
Subject: Deerpath Golf Course FY 19 Proposed Fee Changes
PURPOSE AND ACTION REQUESTED: City Staff and KemperSports Management Staff are
bringing forward the Deerpath Golf Course fees for fiscal year 2019. The Park and Recreation
Board has approved the fee schedule on October 17, 2017 and request that the proposed
FY2019 Deerpath Golf Course fee structure be forward to City Council for approval as
presented.
BACKGROUND/DISCUSSION: Attached is the proposed fee structure for Deerpath Golf Course
for FY19. We analyzed several factors including utilization and surrounding facilities fees while
putting together the fees schedule. KemperSports Management and City Staff are
recommending the following:
• Membership Fees: Increase Annual Pass fee average of 4% per classification for FY19.
• Greens Fees: Increase the “ceiling” rate for weekday and weekend fees. Allow the
dynamic pricing model to set prices based off of the utilization of the course. This will
allow the green fee prices to fluctuate and take advantage of times of increased
demand. Golf rates will be adjusted during the season based on marketplace demands.
• Other Fees: Increase the 18 -hole cart fee which has not been increased in at least 4
years. In addition, increase small and medium range ball buckets by $1 each bucket. I
also propose with lockers being fully rented in the open air facility to increase locker
rental prices by an average of 15%.
BUDGET/FISCAL IMPACT: Projected revenue impact on fees collected will be an additional
$24,564 from FY18.
City Staff and Kemper Sports Management are requesting the approval of the proposed FY2019
Deerpath Golf Course fee structure.
75
MEMORANDOM
To: Diane Hall, Assistant Finance Director
From: Aaron Dalzot, Program Manager
Joe Mobile, Superintendent of Recreation
Date: October 18, 2017
Subject: Lake Forest Fitness Center FY 19 Proposed Fee Changes
PURPOSE AND ACTION REQUESTED: City Staff are bringing forward the Lakefront Permit fees
for fiscal year 2019. The Park and Recreation Board has approved the fee schedule on October
17, 2017 and request that the proposed FY2019 Lakefront Permit fee structure be forwarded to
City Council for approval as presented.
BACKGROUND/DISCUSSION: Attached is the proposed fee structure for lakefront permit fees
for FY2019. Staff have analyzed several factors including utilization, and surrounding facilities
fees while putting together the fees schedule. Staff is taking a conservative approach for
revenue growth by assuming that participation levels will remain constant with FY18 usage.
City Staff are recommending the following:
• Permit Fees: Increase most resident and non-resident Lakefront permit fees by 4% for
FY19.
Exceptions: These fees will remain constant with FY18 fees.
o The Nanny and Caregiver Parking Pass ($85)
o The Resident Guest Daily Parking ($10)
o The Non-resident Beach Access Fees ($10)
o The Non-resident South Beach Parking Permit ($910)
o Daily Boat Launch ($40)
o Daily Boat Launch Non-Resident ($65)
Regulations: Staff requests keeping non-resident daily pass use restrictions in place to
protect the heaviest used boating times for Lake Forest residents. Non-resident passes
will only be sold Monday through Friday, excluding weekends and holidays.
BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $4,275 over FY18.
All fees will become effective February 1, 2018 in line with the permitting season.
City Staff are requesting the approval of the proposed FY2019 Lakefront Permit Fee structure.
76
MEMORANDOM
To: Diane Hall, Assistant Finance Director
From: Jason Busdeker, Program Manager
Joe Mobile, Superintendent of Recreation
Date: October 18, 2017
Subject: Lake Forest Fitness Center FY 19 Proposed Fee Changes
PURPOSE AND ACTION REQUESTED: City Staff are bringing forward the Lake Forest Fitness
Center fees for fiscal year 2019. The Park and Recreation Board has approved the fee schedule
on October 17, 2017 and request that the proposed FY2019 Fitness Center fee structure be
forwarded to City Council for approval as presented.
BACKGROUND/DISCUSSION: Attached is the proposed fee structure for fitness center fees for
FY2019. Staff have analyzed several factors including membership trends, and surrounding
facilities fees while putting together the fees schedule. The Fitness Center’s memberships
fluctuate considerably throughout the year. As a result, staff takes a conservative approach for
revenue growth by assuming membership levels will remain the same throughout the year
based on membership totals in September. City Staff are recommending the following:
• Membership Fees: Increase all membership fees by an adjusted 4% for FY19. The
4% increase was taken over FY18 fees and then adjusted to be divisible by 12
months so that our registration software system can use the automatic monthly
billing for all annual memberships. This adjustment to the increase will provide a
consistent amount to be drawn each month providing our members a smooth and
understandable transaction.
• Monthly Memberships: Continue to offer the month to month membership option.
In FY17, Staff had eliminated the 6 month and 3 month membership options and
began offering the Month to Month membership options which allows perspective
members the flexibility to cancel their membership with 30 days written notice. The
month to month membership is also a good alternative for those looking for a short
term option. This option has proved successful as memberships have increased in
several categories.
BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $9,835 over FY18.
City Staff are requesting the approval of the proposed FY2019 Lake Forest Fitness Center fee
structure.
77
MEMORANDUM
THE CITY OF LAKE FOREST
OFFICE OF THE CITY MANAGER
Page 1
TO: Elizabeth Holleb, Finance Director
CC: Robert R. Kiely, Jr., City Manager
FROM: Mike Strong, Assistant to the City Manager
DATE: October 19, 2017
SUBJECT: Proposed OCM Fees for FY2019
As part of the City’s review of fees and charges for FY2019, a request to increase certain fees is
being submitted.
Special Event Fees
From time-to-time, special event organizers request special city services (e.g. equipment
rentals/delivery) or City employees (e.g. general event support, security, or emergency medical
services) to support their event. Pursuant to the City Code (§10.13), fees for these City services
may be imposed in connection with recovering costs related to the personnel time associated
with this support.
Personnel Rates for Special Event Support
Rates for City employees are set based on an average total compensation (includes salaries and
benefits) for employees in the workgroup. Traditionally, the City has adjusted these rates to
reflect changes in union contracts and special contractual rates for special time worked or
overtime. Rates proposed for FY2019 reflect approved changes to salaries and benefits as
outlined in the City’s official Pay Plan and bargaining unit contract, if applicable. It should be
noted that rates have typically been rounded for ease of invoicing purposes. Accordingly, City
staff is requesting to adjust rates to reflect these contract amounts, as follows:
Personnel Classification
Current
City
Expense
Current
Rate
Proposed
Rate % Change
Projected
Revenue
Police Officer Hourly Rate $83.63 $82.00 $84.00 2.4% $60.00
Firefighter/Paramedic
Hourly Rate $84.98 $82.00 $85.00 3.7% $90.00
Public Works Hourly Rate $66.99 $63.00 $67.00 6.4% $80.00
Parks Hourly Rate $66.99 $63.00 $67.00 6.4% $80.00
78
Page 2
Rental Fees for Special City Services
In addition to personnel that may be provided by the City’s Parks Department, special city
services including the rental of bleachers, litter barrels, picnic tables, and grills may be delivered
to special event locations. In evaluating the current rates for these services and updated
personnel costs incurred (Per the above), the City’s current average cost recovery for providing
city staff proposes adjusting these fees, as follows:
Service
Current
City
Expense
Current
Rate
Proposed
Rate % Change
Projected
Revenue
Relocate Bleacher
(Different park) $192.04 $180 $195 8.3% $45.00
Provide Litter Barrels $16.00/can $10/can $16/can 60.0% $475.00
Provide Picnic Tables $32.01/table $30/table $32/table 6.7% $150.00
Provide Propane/Charcoal
Grill $192.04 $180 $195 8.3% $100.00
Based on research conducted by staff, the proposed rate structures are in line with market rental
rates for bleachers ($125-$150/each excluding set-up services), litter barrels ($10-$15/each),
picnic tables ($40-$50/table), and grills ($150-$225/each). The fees, as proposed, would achieve
a full cost recovery on the service provision and still provide competitive pricing to
organizations in need of these services.
79
11/01/2017
To: Diane Hall-Finance
From: R.D. Copeland-Deputy Chief of Police
Subject: Changes to Fee Schedules
Diane,
The following changes were made to the fee schedule:
Under General Fees and Charges;
The Bank ID Card, Adult Finger Print fee for residents and non-residents were programs started
and maintained under Mike Goy and were discontinued when he retired in December of 2015
and reduced staffing levels required us to make changes in operational task. Currently local
banks provide their own employees with proper identification.
Finger printing for residents and non-residents has been outsourced to a private vendor since
December 2015.
Under Licenses:
City Clerk Boyer, with approval of the city council, amended the ordinances regarding all Taxi
Cab licensing. The city no longer issue taxi cab licenses and has not done so since 2015/2016.
R.D. Copeland
Deputy Chief of Police
80
Attachment 1
PROJECTED 2017 EQUALIZED ASSESSED VALUATION
Based on information from the County Clerk's Office
the projected Equalized Assessed Valuation (EAV) of property
in The City of Lake Forest for the tax year 2017 is as follows:
2016 EAV for The City of Lake Forest 2,442,981,041
Estimated average change to existing property 5.21%
2017 EAV for existing property 2,570,165,472
Total Estimated New Construction Growth for 2017 16,607,198$
Total Projected EAV for 2017 Tax Levy 2,586,772,670$
COMPUTATION OF MAXIMUM TAX EXTENSION FOR 2017 UNDER THE PROPERTY TAX
EXTENSION LIMITATION ACT
A.Tax Levy Extensions for the 2016 Tax Year (Excluding Debt 28,035,931$
Service, Special Rec and partial Fire Pension Tax Levy Extension)
B.Total Projected EAV for 2017 Tax Levy 2,586,772,670$
C.Total Estimated New Construction Growth for 2017 16,607,198$
D.CPI Increase for 2017 Levy 2.10%
Step 1 Numerator of Limiting Rate:28,035,931$ X 102.100%=28,624,686$
Step 2 Denominator of Limiting Rate:2,586,772,670$ -16,607,198 =2,570,165,472$
Step 3 Limiting Rate (Per $100 EAV):28,624,686$ /2,570,165,472 =0.01114$
Step 4 Maximum Tax Extension for 2017 Tax Year 2,586,772,670$ X 0.01114$ =28,809,645$
(Excluding Debt Service Tax Levy Extension):
Step 5 Added Tax Levy Extension Based on New =184,959$
Growth (Step 4 minus Step 1)
Aggregate Levy - Truth in Taxation Estimate:102.76%
Tax Cap 2.10%
TIF 0.00%
New Construction 0.66%
2.76%
ESTIMATING EQUALIZED ASSESSED VALUATION, TAX LEVY LIMITATIONS
AND NEW GROWTH PROJECTIONS FOR 2017
11/14/201712:47 PM taxlevy2017_1005
81
The City of Lake Forest
Tax Levy
2017
Attachment 2
FUND 2017 LEVY 2016 Extension $ CHANGE % CHANGE
General $14,205,814 13,913,628 292,186 2.10%
Pension Funds
IMRF/SS - Funded Ratio 88%1,198,046 1,173,405 24,641 2.10%
Police Pension - Funded Ratio 52.9%2,105,888 1,900,029 205,859 10.83%
Fire Pension - Funded Ratio 69.4%1,455,855 1,156,874 298,981 25.84%
Sub-Total Pension Funds 4,759,789 4,230,308 529,481 12.52%
Other Funds
Recreation and Parks 4,527,783 4,434,655 93,128 2.10%
Recreation and Parks-IMRF/SS 556,234 544,793 11,441 2.10%
Special Recreation 0
Capital Improvements 816,750 822,000 (5,250)-0.64%2008 Bond Call
Recreation and Parks/Specific Purpose 125,000 125,000 0 0.00%
Library 3,645,796 3,570,809 74,987 2.10%
Library-sites 403,026 394,737 8,289 2.10%
Sub-Total Other Funds 10,074,589 9,891,994 182,595 1.85%
TOTAL LEVY UNDER TAX CAP 29,040,192 28,035,930 1,004,262 3.58%
Bond Funds (Cap - $3,525,580)
2010/2013 GO Bonds MS/CIP 1,018,105 910,540 107,565 11.81%Add Sequestration
2009 GO Bonds Western 278,745 278,245 500 0.18%
Extension Adjustment 14,157 (14,157)
2015 GO Bonds - CIP 224,738 226,862 (2,124)-0.94%
Sub-Total Bond Funds 1,521,588 1,429,804 91,784 6.42%
TOTAL TAX LEVY BEFORE
NEW GROWTH and ALLOWANCES 30,561,780 29,465,734 1,096,046 3.72%
Fire Pension PA 93-0689 86,098 64,910 21,188 32.64%
Special Recreation 465,040 440,054 24,986 5.68%
Plus New Growth 184,959 184,959 N/A
GRAND TOTAL TAX LEVY 31,297,877 29,970,698 1,327,179 4.43%
Aggregate Levy (Truth in Taxation)29,776,289 28,540,894 1,235,395 4.33%Public hearing if
increase >5.0%
DISTRIBUTION OF GROWTH
General Fund Levy -161,739$
Library Levy -23,220
TOTAL NEW GROWTH 184,959$
Increase PS
Pension Fee 5/1/18
11/14/201712:47 PM taxlevy2017_1005
82
The City of Lake Forest
Tax Levy
2017Attachment 3
FUND 2017 LEVY 2016 Extension $ CHANGE % CHANGE
General $14,367,553 13,913,628 453,925 3.26%
Pension Funds
IMRF/SS 1,198,046 1,173,405 24,641 2.10%
Police Pension 2,105,888 1,900,029 205,859 10.83%
Fire Pension 1,541,953 1,221,784 320,169 26.21%
Sub-Total Pension Funds 4,845,887 4,295,218 550,669 12.82%
Agency Funds
Recreation and Parks 4,527,783 4,434,655 93,128 2.10%
Recreation and Parks-IMRF/SS 556,234 544,793 11,441 2.10%
Recreation and Parks-Specific Purpose 125,000 125,000 0
Special Recreation 465,040 440,054 24,986 5.68%
Capital Improvements 816,750 822,000 (5,250)
Library 3,669,016 3,570,809 98,207 2.75%
Library-sites 403,026 394,737 8,289 2.10%
Sub-Total Agency Funds 10,562,849 10,332,048 230,801 2.23%
29,776,289 28,540,894 1,235,395 4.33%
Bond Funds
2010 GO Bonds MS/CIP 1,018,105 910,540 107,565 11.81%
2009 GO Bonds Western 278,745 278,245 500 0.18%
Extension Adjustment 14,157 (14,157)
2015 GO Bonds - CIP 224,738 226,862 (2,124)
Sub-Total Bond Funds 1,521,588 1,429,804 91,784 6.42%
GRAND TOTAL TAX LEVY 31,297,877 29,970,698 1,327,179 4.43%
11/14/201712:47 PM taxlevy2017_1005
83
The City of Lake Forest
Tax Levy
2017
Explanation of Homeowner Increase
Attachment 4
2017 LEVY 2016 Extension $ CHANGE % CHANGE
Levy before growth and exclusions 29,040,192$ 28,035,930$ 1,004,262$ 3.58%
Plus growth and exclusions 736,097 504,964 231,133$
TOTAL LEVY UNDER TAX CAP 29,776,289$ 28,540,894$ 1,235,395$ 4.33%
Bond Funds 1,521,588 1,429,804 91,784$ 6.42%
TOTAL TAX LEVY 31,297,877$ 29,970,698$ 1,327,179$ 4.43%
2017 2016
Forecast Actual
City Equalized Assessed Value ( EAV)2,586,772,670 2,442,981,041
1/3 market value
City Levy 31,297,877 29,970,698
Tax Rate 1.2099 1.2268 levy divided by EAV X 100
Average Home Market Value 841,649$ 800,000$
EAV 280,550 266,667
EAV X Tax Rate/100 3,394$ 3,271$ 123$ 3.76%
This is the impact projected on an average existing home.
This represents 19.6% (City) and 3.1% (Library) of the entire tax bill.
(Impacts on individual properties may differ.)
11/14/201712:47 PM taxlevy2017_1005
84
TAX LEVY 2017-2018
AN ORDINANCE PROVIDING FOR THE LEVY OF TAXES FOR ALL CORPORATE PURPOSES AND FOR
THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS,
FOR THE FISCAL YEAR COMMENCING MAY 1, 2017 AND ENDING APRIL 30, 2018,
WHEREAS, because of legal requirements relating to pension funding, the City is required to
increase its annual levy to responsibly meet these obligations; and
WHEREAS, because of uncertainties relating to actual and potential Statewide legislation
affecting revenue and tax issues for all municipalities, the City is unable to plan with any levy of
predictability, which creates a bona fide emergency beyond the City's control for purposes
of fiscal planning; and
WHEREAS, due to these legal requirements and bona fide emergency, the City is required to
increase its annual tax levy at levels exceeding the levels set forth in the "tax cap" law,
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND
STATE OF ILLINOIS:
SECTION 1: That the Annual Appropriation Bill, an ordinance making appropriation for the corporate
purposes of The City of Lake Forest and the objects and purposes stated therein according to the departments,
and other separate agencies, and for the Public Schools of The City of Lake Forest, County of Lake and
State of Illinois, for the fiscal year commencing May 1, 2017 and ending April 30, 2018 was duly passed
the 17th of July, 2017 and thereafter published in pamphlet form as provided by law, which ordinance by
reference thereto is hereby made a part of hereof.
SECTION 2: That the sum of sixty-two million, five hundred twenty-four thousand ninty-eight
dollars ($62,524,098) having heretofore legally appropriated for all corporate purposes of The City of Lake
Forest and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, to be
collected from the taxes levied for the fiscal year commencing May 1, 2017 and ending April 30, 2018 be
and same hereby is levied against all property subject to taxation with The City of Lake Forest as the same
is assessed and equalized for State and County purposes for the said fiscal year.
That the purposes for which the said amount of sixty-two million, five hundred twenty-four thousand,
ninty-eight dollars ($62,524,098) hereto appropriated and hereby levied, respectively are
as follows, to wit:
GENERAL FUND Tax Levy
Appropriation 2017-2018
General Government
Salaries and Benefits 2,464,661$ 1,570,830$
Supplies/Other Services and Charges 5,425,375 3,457,814$
Contingency - to meet expenses of emergencies
and optional expenses not otherwise provided for 3,343,844 -
TOTAL GENERAL GOVERNMENT 11,233,880$ 5,028,644$
Legal
Contractual Services 450,000$ 287,349$
TOTAL LAW 450,000$ 287,349$
FIRST READING 11/20/17 CC 85
Tax Levy
Appropriation 2017-2018
Community Development
Salaries and Benefits 1,423,489$ -$
Supplies/Other Services and Charges 174,987 -
Capital Equipment - -
-
TOTAL COMMUNITY DEVELOPMENT 1,598,476$ -$
Public Works Administration
Salaries and Benefits 353,428$ 345,643
Supplies/Other Services and Charges 87,307 85,384
-
TOTAL PUBLIC WORKS ADMINISTRATION 440,735$ 431,027$
Public Buildings
Building Maintenance Administration
Salaries and Benefits 777,328$ 370,465
Supplies/Other Services and Charges 730,010 347,913
TOTAL PUBLIC BUILDINGS 1,507,338$ 718,378$
Streets
Salaries and Benefits 895,876$ -$
Supplies/ Other Service and Charges 823,439 -
TOTAL STREETS 1,719,315$ -$
Sanitation
Salaries and Benefits 1,103,989$ 738,765$
Supplies/ Other Service and Charges 1,043,055 697,990
TOTAL SANITATION 2,147,044$ 1,436,755$
Storm Sewers
Salaries and Benefits 114,668$ 100,558$
Supplies/ Other Service and Charges 49,168 43,118
TOTAL STORM SEWERS 163,836$ 143,676$
Engineering
Salaries and Benefits 495,453$ 237,210$
Supplies/ Other Service and Charges 104,729 50,141
TOTAL ENGINEERING 600,182$ 287,351$
FIRST READING 11/20/17 CC 86
Tax Levy
Fire Appropriation 2017-2018
Fire Administration
Salaries and Benefits 4,438,863$ 2,334,639
Supplies/ Other Service and Charges 334,668 176,020
Capital Equipment - -
Sub-Total 4,773,531$ 2,510,659$
Emergency Medical Services
Supplies/ Other Service and Charges 35,550$ 18,698
Sub-Total 35,550$ 18,698$
Fire Suppression
Supplies/ Other Service and Charges 108,000$ 56,803
Sub-Total 108,000$ 56,803$
TOTAL FIRE 4,917,081$ 2,586,160$
Police
Salaries and Benefits 5,997,173$ 2,912,754$
Supplies/ Other Service and Charges 1,102,476 535,459
TOTAL POLICE 7,099,649$ 3,448,213$
TOTAL AMOUNT APPROPRIATED FROM GENERAL FUND 31,877,536$ 14,367,553$
Less: Total amount appropriated from other sources 17,509,983
other than Tax Levy
Sub-Total 14,367,553
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
GENERAL FUND 14,367,553$
ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY
For ILLINOIS MUNICIPAL RETIREMENT and SOCIAL SECURITY
(Excludes Water and Sewer Department, Fleet, Deerpath Golf Course,
Cemetery Commission and School District 67)
General Fund - IMRF 903,378$ 599,023$
General Fund - Social Security 636,245 599,023
Parks and Recreation Fund - IMRF 373,972 278,117
Parks and Recreation Fund - Social Security 333,113 278,117 -
TOTAL AMOUNT APPROPRIATED FROM ILLINOIS
MUNICIPAL RETIREMENT AND SOCIAL SECURITY 2,246,708$ 1,754,280$
Less: Total amount appropriated from other sources 492,428
other than Tax Levy
Sub-Total 1,754,280
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY 1,754,280$
FIRST READING 11/20/17 CC 87
Tax Levy
FIREFIGHTERS'S PENSION FUND Appropriation 2017-2018
Other Services and Charges 2,461,902$ 1,455,855$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 254,800 -
TOTAL AMOUNT APPROPRIATED FOR PAYMENT
TO THE FIREFIGHTERS'S PENSION FUND 2,716,702$ 1,455,855$
Less: Total amount appropriated from other sources
other than Tax Levy 1,260,847
Sub-Total 1,455,855
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE FIREFIGHTERS'S PENSION FUND 1,455,855$
Other Services and Charges 86,098$ 86,098$
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE FIREFIGHTERS'S PENSION FUND LAW PA 93-0869 86,098$ 86,098$
POLICE PENSION FUND
Other Services and Charges 2,870,000$ 2,105,888$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 287,000 -
TOTAL AMOUNT APPROPRIATED FOR PAYMENT
TO THE POLICE PENSION FUND 3,157,000$ 2,105,888$
Less: Total amount appropriated from other sources 1,051,112
other than Tax Levy
Sub-Total 2,105,888
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE POLICE PENSION FUND 2,105,888$
PARKS AND RECREATION FUND
Parks and Forestry
Administration
Salaries and Benefits 2,044,198$ 1,925,315$
Supplies/ Other Service and Charges 639,831 602,621
Capital Equipment 150,000 141,277
Sub-Total 2,834,029$ 2,669,212$
Grounds Maintenance
Supplies/ Other Service and Charges 299,800$ 282,365$
Sub-Total 299,800$ 282,365$
FIRST READING 11/20/17 CC 88
Tax Levy
Appropriation 2017-2018
Athletic Field Plg/Tennis
Supplies/ Other Service and Charges 70,000$ 65,929$
Sub-Total 70,000$ 65,929$
Lake Front Facilities
Supplies/ Other Service and Charges 30,000$ 28,255$
Sub-Total 30,000$ 28,255$
Tree Trimming
Supplies/ Other Service and Charges 37,250$ 35,084$
Sub-Total 37,250$ 35,084$
Tree Removal
Supplies/ Other Service and Charges 16,500$ 15,540$
Sub-Total 16,500$ 15,540$
Insect & Disease
Supplies/ Other Service and Charges 19,000$ 17,895$
Sub-Total 19,000$ 17,895$
Tree & Shrub Planting/Care
Supplies/ Other Service and Charges 10,500$ 9,889$
Sub-Total 10,500$ 9,889$
TOTAL PARKS AND FORESTRY SECTION 3,317,079$ 3,124,170$
Recreation
Recreation Programs
Salaries and Benefits 3,019,857$ 790,241$
Supplies/ Other Service and Charges 2,183,966 571,503$
Capital Equipment - -$
Sub-Total 5,203,823$ 1,361,744$
Parks Equipment Reserve 160,000 41,869$
Recreation and Parks Specfic Purpose 125,000 125,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 951,299 -
TOTAL RECREATION SECTION 6,440,122$ 1,528,613$
TOTAL AMOUNT APPROPRIATED FROM THE PARKS AND 9,757,201
RECREATION FUND
Less: Total amount appropriated from other sources 8,228,588
other than Tax Levy
Sub-Total 4,652,783
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE PARKS AND RECREATION FUND 4,652,783$
FIRST READING 11/20/17 CC 89
Tax Levy
Appropriation 2017-2018
Special Recreation
Salaries and Benefits 38,551$ 38,551$
Supplies/Other Services and Charges 280,439 280,439
Capital Improvements 146,050 146,050
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 46,504 -
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
SPECIAL RECREATION 511,544$ 465,040$
Capital Improvements Fund
Supplies/Other Services and Charges 6180
Capital Equipment 1,072,730 816,750
Capital Improvements 5,873,904
Contingency to meet expenses of emergencies and capital
improvements not otherwise provided for 695,281
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
CAPITAL IMPROVEMENTS 7,648,095$ 816,750$
PUBLIC LIBRARY FUND
Library Services
Salaries and Benefits 2,400,410$ 2,385,711$
Supplies/Other Services and Charges 1,060,386 1,053,893
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 105,104 -
Total Lake Forest Public Library - General 3,565,900$ 3,439,604$
Less: Total amount appropriated from other sources 126,296
other than Tax Levy
Sub-Total 3,439,604
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY - GENERAL 3,439,604$
Social Security and IMRF
Social Security 141,397$ 114,706$
Illinois Municipal Retirement Fund (IMRF)240,282 114,706
Total Lake Forest Public Library - Social Security and IMRF 381,679$ 229,412$
Less: Total amount appropriated from other sources 152,267
other than Tax Levy
Sub-Total 229,412
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY - SOCIAL SECURITY AND IMRF 229,412$
Library Building
Salaries and Benefits 143,564$ 113,771$
Supplies/Other Services and Charges 185,000 146,609
Sub-Total 328,564$ 260,380
FIRST READING 11/20/17 CC 90
Tax Levy
Appropriation 2017-2018
Capital Equipment 80,000$ 63,398$
Capital Improvements 100,000 79,248
Sub-Total 180,000$ 142,646$
Total Lake Forest Public Library
Building Maintenance and Repair (Sites and Building)508,564$ 403,026$
Less: Total amount appropriated from other sources 105,538
other than Tax Levy
Sub-Total 403,026
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY -
BUILDING MAINTENANCE AND REPAIR 403,026$
Public Schools THE CITY OF LAKE FOREST
School District No. 67**
From the Educational Fund 29,215,438$ 24,245,455$
From the Operations, Building and Maintenance Fund 10,255,725 6,831,497
From the Capital Projects Fund 7,467,649 -
From the Illinois Municipal Retirement Fund 414,440 351,761
From the Social Security Fund 414,439 496,590
From the Transportation Fund 1,169,560 822,506
TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS
OF THE CITY OF LAKE FOREST (School District No. 67)48,937,251$ 32,747,809$
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST
(School District 67)32,747,809$
FIRST READING 11/20/17 CC 91
Tax Levy
Appropriation 2017-2018
Summary of the Amounts Appropriated From the
the Several Funds
General 31,877,536$ 14,367,553$
Illinois Municipal Retirement Fund (IMRF)1,277,350 877,140
Social Security 969,358 877,140
Firefighters's Pension 2,716,702 1,455,855
Firefighters's Pension law PA 93-0869 86,098 86,098
Police Pension 3,157,000 2,105,888
Sub-Total 40,084,044$ 19,769,674$
Parks and Recreation 9,757,201$ 4,652,783$
Special Recreation 511,544 465,040
Capital Improvements 7,648,095 816,750
Public Library 3,565,900 3,439,604
Public Library - Social Security 141,397 114,706
Public Library - IMRF 240,282 114,706
Public Library - Sites and Building 508,564 403,026
Sub-Total 22,372,983$ 10,006,615$
The City of Lake Forest School District No. 67 ***
Educational 29,215,438$ 24,245,455$
Operations, Building and Maintenance 10,255,725$ 6,831,497$
Capital Projects Fund 7,467,649$ -$
Illinois Municipal Retirement Fund 414,440$ 351,761$
Social Security 414,439$ 496,590$
Transportation 1,169,560$ 822,506$
Sub-Total 48,937,251$ 32,747,809$
GRAND TOTAL 111,394,278$ 62,524,098$
FIRST READING 11/20/17 CC 92
*** The City of Lake Forest School District No. 67
will be holding a special meeting and these
tax levy numbers could change.
Section 3: Severability. If any provision of this Ordinance is declared unconstitutional, invalid, or
otherwise unenforceable by a court of competent jurisdiction, then that provision shall be deemed severed
from this Ordinance and the remainder of this Ordinance shall remain in full force and effect.
Section 4: The City Clerk of The City of Lake Forest is hereby directed to file a certified copy of this
ordinance with the County Clerk of Lake County in the State of Illinois as required by law.
Section 5: This ordinance shall be in force and effect ten (10) days after its passage, approval and publication.
PASSED THIS ____ day of ________________, 2017
____________________________________________
City Clerk
APPROVED THIS ____ day of ________________, 2017
_____________________________________________
Mayor
ATTEST:
______________________________________
City Clerk
That this ordinance be published in pamphlet form and be made available to the
public at the City Hall service counter.
FIRST READING 11/20/17 CC 93
AN ORDINANCE
ABATING A PORTION OF THE TAX BEING LEVIED IN 2017
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010-B BOND ISSUE
(RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS-DIRECT PAYMENT)
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 19th day of
April, 2010 authorize the issuance of Taxable General Obligation Bonds, Series 2010-B (Recovery Zone Economic
Development Bonds – Direct Payment) in the amount of $3,000,000 for the purpose of financing capital
improvements and provided for the levy and collection of a direct annual tax for the payment of the principal and
interest of said bonds; and
WHEREAS, the City has funds in the Taxable General Obligation Bonds, Series 2010-B Bond Fund from
payments from the U.S. Treasury; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the
annual payment of the principal and interest on the Taxable General Obligation Bonds, Series 2010-B Bond Issue
(Recovery Zone Economic Development Bonds- Direct Payment) due in fiscal year commencing May 1, 2018,
therefore a portion of the levy of the tax provided in the original bond ordinance passed April 19, 2010, a copy of
which was filed in the Office of the County Clerk is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a
portion of the 2017 Tax Levy of $72,385.31 hitherto provided for and levied in the ordinance providing for the
issuance of $3,000,000 Taxable General Obligation Bonds, Series 2010-B (Recovery Zone Economic Development
Bonds – Direct Payment) of The City of Lake Forest, Lake County, Illinois passed April 19, 2010.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication
as required by law.
PASSED THIS ______ day of __________________, 2017
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2017
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2010-B
94
AN ORDINANCE
ABATING A PORTION OF THE TAX BEING LEVIED IN 2017
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010-C BOND ISSUE
(BUILD AMERICA BONDS-DIRECT PAYMENT)
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 19th day of
April, 2010 authorize the issuance of Taxable General Obligation Bonds, Series 2010-C (Build America Bonds-
Direct Payment) in the amount of $5,425,000 for the purpose of financing capital improvements and provided for
the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and
WHEREAS, the City has funds in the Taxable General Obligation Bonds, Series 2010-C Bond Fund from
payments from the U.S. Treasury; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the
annual payment of the principal and interest on the Taxable General Obligation Bonds, Series 2010-C Bond Issue
(Build America Bonds- Direct Payment) due in fiscal year commencing May 1, 2018, therefore a portion of the levy
of the tax provided in the original bond ordinance passed April 19, 2010, a copy of which was filed in the Office of
the County Clerk is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a
portion of the 2017 Tax Levy of $76,870.68 hitherto provided for and levied in the ordinance providing for the
issuance of $5,425,000 Taxable General Obligation Bonds, Series 2010-C (Build America Bonds – Direct Payment)
of The City of Lake Forest, Lake County, Illinois passed April 19, 2010.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication
as required by law.
PASSED THIS ______ day of __________________, 2017
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2017
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2010-C
95
AN ORDINANCE
ABATING THE TOTAL TAX BEING LEVIED IN 2017
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE 2011 GENERAL OBLIGATION SERIES 2011-A REFUNDING BOND ISSUE
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 6th day of
September, 2011 authorize the issuance of General Obligation Series 2011-A Refunding Bonds in the amount of
$2,415,000 for the purpose of currently refunding certain maturities of the City’s outstanding General Obligation
Bonds, Series 1999, 2003C and 2003D and provided for the levy and collection of a direct annual tax for the
payment of the principal and interest of said bonds; and
WHEREAS, the City has funds in the 2011 General Obligation Series 2011-A from sufficient revenues
collected from the City owned waterworks and sewerage system; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied for the annual
payment of the principal and interest on the 2011 General Obligation Series 2011-A Refunding Bond Issue due in
fiscal year commencing May 1, 2018, therefore the total levy of the tax provided in the original bond ordinance
passed September 6, 2011, a copy of which was filed in the Office of the County Clerk is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate the
total 2017 Tax Levy of $139,975 hitherto provided for and levied in the ordinance providing for the issuance of
$2,415,000 General Obligation Series 2011-A Refunding Bonds of The City of Lake Forest, Lake County, Illinois
passed September 6, 2011.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication
as required by law.
PASSED THIS ______ day of __________________, 2017
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2017
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2011A
96
AN ORDINANCE
ABATING THE TOTAL TAX BEING LEVIED IN 2017
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE 2011 GENERAL OBLIGATION SERIES 2011-B REFUNDING BOND ISSUE
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 6th day of
September, 2011 authorize the issuance of General Obligation Series 2011-B Refunding Bonds in the amount of
$24,825,000 for the purpose of advance refunding certain maturities of the City’s outstanding General Obligation
Bonds, Series 2002A, Series 2004A and Series 2004B and provided for the levy and collection of a direct annual tax
for the payment of the principal and interest of said bonds; and
WHEREAS, the City has funds in the 2011 General Obligation Series 2011-B from sufficient revenues
collected from the waterworks and sewerage system, the City’s golf fees and the City’s sales tax; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied for the annual
payment of the principal and interest on the 2011 General Obligation Series 2011-B Refunding Bond Issue due in
fiscal year commencing May 1, 2018, therefore the total levy of the tax provided in the original bond ordinance
passed September 6, 2011, a copy of which was filed in the Office of the County Clerk is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate the
total 2017 Tax Levy of $2,676,750.00 hitherto provided for and levied in the ordinance providing for the issuance of
$24,825,000 General Obligation Series 2011-B Refunding Bonds of The City of Lake Forest, Lake County, Illinois
passed September 6, 2011.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication
as required by law.
PASSED THIS ______ day of __________________, 2017
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2017
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2011B
97
AN ORDINANCE
ABATING A PORTION OF THE TAX BEING LEVIED IN 2017
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE GENERAL OBLIGATION BONDS, SERIES 2015 BOND ISSUE
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 3rd day of
August, 2015 authorize the issuance of General Obligation Bonds, Series 2015 in the amount of $9,780,000 for the
purpose of financing capital improvements and provided for the levy and collection of a direct annual tax for the
payment of the principal and interest of said bonds; and
WHEREAS, the City has funds in the General Obligation Bonds, Series 2015 Bond Fund from sources
other than property taxes; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the
annual payment of the principal and interest on the General Obligation Bonds, Series 2015 due in fiscal year
commencing May 1, 2018, therefore a portion of the levy of the tax provided in the original bond ordinance passed
August 3, 2015, a copy of which was filed in the Office of the County Clerk is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a
portion of the 2017 Tax Levy of $239,312.50 hitherto provided for and levied in the ordinance providing for the
issuance of $9,780,000 General Obligation Bonds, Series 2015 of The City of Lake Forest, Lake County, Illinois
passed August 3, 2015.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication
as required by law.
PASSED THIS ______ day of __________________, 2017
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2017
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2015
98
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, November 6, 2017
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and City
Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman
Rummel, Alderman Tack, Alderman Moreno and Alderman Buschmann.
Absent: Alderman Reisenberg
Also present were: Robert Kiely Jr., City Manager; Catherine Czerniak, Director of Community Development,
Elizabeth Holleb, Director of Finance; Susan Banks, Communication Manager; Victor Filippini, City Attorney;
Michael Thomas, Director of Public Works; Pete Siebert, Fire Chief; Sally Swarthout, Director of Parks &
Recreation; Mike Strong, Assistant to the City Manager along with other members of City Staff.
There were approximately 30 persons present in the Council Chamber.
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. Swear in Police Officer Steven Sheets
Mayor Lansing administered the Oath of Office to Steven Sheets, Chief Karl Walldorf gave a brief overview
of Officers Sheets background. Photos were taken.
Mayor Lansing reported that for more than twenty years, the City of Lake Forest has been seeking improved
service for West Lake Forest in the form of improved Metra service, and for West Lake Forest to become a
4th stop on the Amtrak daily Hiawatha service- the first one and only in Lake County between Chicago and
Milwaukee. While measured in millimeters at times, tangible progress is being made in form of support
from relevant, State, Federal and Local agencies. He stated that The City of Lake Forest, along with other
agencies, are in the grant seeking phase for funding the Pedestrian Underpass and Universal Crossover
switch, which are Amtrak and Metra requirements. As part of this work, the City received a study of market
demand for West Lake Forest Amtrak Passenger rail service from Joseph P. Schwieterman, Ph.D. at DePaul
University that identifies substantial demand for service. This study and other documents pertaining to
passenger service are available on the City’s website.
COMMENTS BY CITY MANAGER
A. Community Spotlight
-Kinderhaven
- Dr. Penny Robbins, Director Preschool Academy
City Manager Robert Kiely introduced Sally Swarthout, Director of Parks & Recreation, who provided a brief
overview of Kinderhaven Preschool and introduced Dr. Penny Robbins. Dr. Robbins shared a video and gave
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Proceedings of the Monday, November 6, 2017
Regular City Council Meeting-
a description of the approach and curriculum, which is influenced by Emilia Reggio. The curriculum includes
short and long term projects that are inspired by the children’s interests, knowledge of early childhood
development and topics that are generally of interest to children.
C. Public Works 101
- Michael Thomas, Director of Public Works
City Manager Robert Kiely introduced Michael Thomas, Director of Public Works. Mr. Thomas gave an
overview that included the City’s water usage with recent rainfall totals, an update on the water plant
project, the snow plan, including the overall approach to meet resident expectation, snow hauling, salt, salt
storage and the salting policy.
COMMENTS BY CITY CCOUNCIL MEMBERS
AUDIT COMMITTEE REPORT
1. Audit Committee Report-Fiscal Year 2017 Annual Financial Report
Mayor Lansing announced that Don O’Callaghan, Audit Committee Chairman, will be retiring from the Audit
Committee and he thanked him for his service. Chairman O’Callaghan reported on the duties of the Audit
Committee and that it has met four times in the past year. He stated that the Comprehensive Annual
Financial Report (CAFR) for the fiscal year ending April 30, 2017 was provided to the City Council and this
document has been reviewed by Baker Tilly Virchow Krause, the City’s independent audit firm, which has
been accepted by the Audit Committee. Mr. O’Callaghan reviewed some of the financial highlights of the
CAFR. He also reported that the City has received an unmodified opinion on its Fiscal Year 2017 financial
statements.
Chairman O’Callaghan reported the City has been awarded the Certificate of Achievement for Excellence in
Financial Reporting from the Government Finance Officers Association for thirty-eight consecutive years. This
year’s report will once again be submitted to GFOA for consideration of this award. His last act as Chairman
will be to compliment City Staff to include Finance Director Elizabeth Holleb and Assistant Finance Director
Diane Hall for all their work.
Mayor Lansing thanked City Staff and the Audit Committee. Finance Committee Chair Jed Morris thanked Mr.
O’Callaghan and the Audit Committee for their critical expertise that is vital to the Community.
Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none he asked
for a motion.
COUNCIL ACTION: Receipt of the audit report for the fiscal year ended April 30, 2017
Alderman Morris made a motion to accept the Audit Report for the fiscal year ended April 30, 2017,
seconded by Alderman Rummel. Motion carried unanimously by voice vote.
FINANCE COMMITTEE REPORT
1. Distinguished Budget Presentation Award
Mayor Lansing introduced James Morris, Finance Committee Chairman. Chairman Morris reported the City
of Lake Forest has been awarded the Government Finance Officers Association (GFOA) Distinguished Budget
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Proceedings of the Monday, November 6, 2017
Regular City Council Meeting-
Presentation Award for the fiscal year 2018 budget document. The award has been granted to the City for
the 2nd consecutive year. The Distinguished Budget Presentation Award is the highest form of recognition in
governmental budgeting, and its attainment is a significant accomplishment by a government and its
management. Chairman Morris stated that in an October 12 news release, the GFOA states that “In order to
receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget
presentation. These guidelines are designed to assess how well an entity’s budget serves as a policy
document, a financial plan, an operations guide and a communications device.”
For budgets beginning in 2016, only 1,612 units of government received the award nationally, which is 1.8%
of the 89,000 units of government in the United States. The GFOA is a nonprofit professional association
serving more than 19,000 elected and appointed government finance professionals in the United States and
Canada.
In addition to the Budget Award, a Certificate of Recognition for Budget Presentation is presented by the
GFOA to the individual designated as instrumental in their government unit’s achievement of the award.
Chairman Morris presented the award to Elizabeth Holleb, Finance and IT Director, for leading the efforts in
making the required changes to the City’s budget document to meet the stringent requirements of the GFOA
budget awards program. Chairman Morris reported that in his recent research on municipal finances he came
across comments that are relevant for this occasion: “ it is important to improve basic municipal financial
capacity, ranging from accounting rules to capital investment plans, financial sustainability ratios and to rules
and polices for revenues and expenditures. Improving municipal financial management from top to bottom
can have demonstrable benefits for a community. Understanding accounting principles, having capital
investment plans and setting up appropriate electronic government systems can have significant results.
Support should also be given to ensure accounting staff has technical knowledge of our complex municipal
financial instruments to include bonds, credit ratings, loans and alternative financing.” Chairman Morris stated
that that is exactly what Director Holleb and her Staff are doing for the City and that their effectiveness and
efficiency led to the award.
2. Tax Levy Estimate Determination of Non-Binding Estimate of the Amount of Revenue to be
generated from Property Taxes for the 2017 Calendar Year in Accordance with the Truth in
Taxation Statute and Establishment of a Public Hearing Date for the 2017 Tax Levy (if required)
Elizabeth Holleb, Finance Director, reported that this is a non-binding estimate of the amount of revenue to
be generated from property taxes in calendar year 2017 and setting of a public hearing date if this estimate
exceeds 105% of the prior year’s tax extension in accordance with State Statutes. Ms. Holleb reported that
at the June 19 City Council workshop, the City Council saw a presentation by an independent actuary
regarding police and fire pension actuarial valuations, and the Council agreed to accept the
recommendation regarding mortality and salary increase assumptions. Again at its Sept 18 workshop the
Council gave direction to the independent Actuary to change payroll growth assumption from 5.5% to 2.0%
for 4/30/17 police and fire actuarial valuations. Lastly, the Council had preliminary discussion at the Finance
Committee on October 16.
Ms. Holleb reported under the Truth in Taxation Act, the City Council is required to determine the estimated
amount of money to be raised by taxation twenty (20) days prior to the adoption of the annual tax levy. The
amount determined is an estimate, and may be increased or decreased under the statute, provided that any
increase does not exceed 105% of the prior year’s tax extension without the required notice and public
hearing. This estimate is preliminary and initiates the public process for the 2017 tax levy by establishing an
estimated amount from which staff can prepare a proposed levy ordinance. A discussion regarding the 2017
tax levy is scheduled for the November 13 Finance Committee budget workshop. The tax levy ordinance will
be considered by the City Council on November 20 and again on December 4, 2017.
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Regular City Council Meeting-
The City Council conducted workshops in June and September to consider recommendations for the police
and fire pension funds from the City’s independent actuary. In an effort to mitigate the contribution
increases of 8-9% per year projected to continue indefinitely, the City Council elected to alter actuarial
assumptions for both plans. The actuarial assumption adjustments necessitate an increase in funding for
Fiscal Year 2019, but will allow for a more modest annual adjustment to these costs. The City Council will
consider alternate means to fund the increased contributions at its Finance Committee budget workshop on
November 13. For purposes of the estimate considered for approval on November 6, it has been assumed
that the increased contributions will be funded entirely by the tax levy to make the most conservative
estimate.
The 2017 property tax levy estimate, as considered by the Finance Committee on October 16, is as follows:
Levy 2016 Extended 2017 Levy Estimate % Increase (Decr.)
Aggregate Levy $ 28,540,894 $ 30,066,290 5.34%
Debt Service Levy 1,429,804 1,521,588 6.42%
TOTAL LEVY $ 29,970,698 $ 31,587,878 5.40%
The increase in the aggregate levy is comprised primarily of the following:
• 2.10% overall increase in compliance with the tax cap applicable to 2017 levies under the Property
Tax Extension Limitation Law (PTELL),
• an increase due to new construction as estimated by the Lake County Assessor’s Office, and
• an increase in funding requirements for police and fire pension.
The total levy as estimated above would result in a projected $154 (4.72%) increase in the tax bill of an
average home ($800,000 market value). A public hearing would be required under the Truth in Taxation
Act.
The City Council had discussion on debt service, pension, and the potential property tax freeze for Cook and
collar County’s. Finance Committee Chairman Morris created a slide as a precursor to the City Council
Workshop that looks at Strategic Risk Discussion.
Mayor Lansing asked if there was anyone from the public who would like to comment on the topic. Seeing
none, he asked for a motion.
COUNCIL ACTION: Determination of an Estimate of the Amount of Revenue to be generated from
Property Taxes for the 2017 Calendar Year and establishment of December 4, 2017 as a public hearing
date (if required) in Accordance with the Truth in Taxation Statute
Alderman Buschmann made a motion to accept the determination of an Estimate of the Amount of Revenue
to be generated from Property Taxes for the 2017 Calendar Year and establishment of December 4, 2017 as
a public hearing date (if required) in Accordance with the Truth in Taxation Statute, seconded by Alderman
Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Moreno and
Buschmann. The following voted “Nay”: None. 7- Ayes, 0 Nays, motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
None.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the October 16, 2017 City Council Meeting Minutes
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Proceedings of the Monday, November 6, 2017
Regular City Council Meeting-
2. Check Register for Period September 23-October 27, 2017
3. Approval of Contract with Direct Response Resources for Vehicle, Pet and Parking
Licenses/Permits
4. Approval of Resolutions Authorizing the Submission of Grant Applications between The City
of Lake Forest and the Illinois Department of Transportation for Grant Funding through the
Illinois Transportation Enhancement Program (“ITEP”)
5. Consideration of a Resolution Ratifying the Execution of a Stormwater and Landscaping
Easement Agreement with the Catholic Bishop of Chicago for Work in the Ravine between
Lake Forest Cemetery and Saint Mary’s Cemetery
6. Award of Bid for Lake Forest Cemetery Ravine Restoration Project
7. Approval of a Contract for Corrective Work for the Everett Park Path Replacement Project
COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented
Mayor Lansing asked members of the Council if they would like to remove any item or take it separately.
The City Council had discussion on item #3, #4 and #7. None of the items were removed. Mayor Lansing
asked for a motion to approve the seven Omnibus items as presented.
Alderman Rummel made a motion to approve the seven omnibus items as presented, seconded by
Alderman Beidler. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Moreno
and Buschmann. The following voted “Nay”: None. 7- Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
Mayor Lansing reported there will be no further business following executive session and asked for a
motion.
EXECUTIVE SESSION
1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (5), The City Council will be discussing the
consideration of Land Acquisition and 5ILCS 120/2 (c), (6), The City Council will be discussing
the disposition of property and the consideration for the sale or lease of property owned by
the Public Body.
Alderman Moreno made a motion to adjourn into executive session pursuant to 5ILCS 120/2 (c), (5), The
City Council will be discussing the consideration of Land Acquisition and 5ILCS 120/2 (c), (6), The City Council
will be discussing the disposition of property and the consideration for the sale or lease of property owned
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Proceedings of the Monday, November 6, 2017
Regular City Council Meeting-
by the Public Body, seconded by Alderman Tack. The following voted “Aye”: Aldermen Beidler, Morris,
Newman, Rummel, Tack, Moreno and Buschmann. The following voted “Nay”: None. 7- Ayes, 0 Nays,
motion carried.
Adjournment into Executive Session at 7:57 pm
RECONVENE INTO REGULAR SESSION at 9:43 pm
ADJOURNMENT
There being no further business. Alderman Tack made a motion to adjourn, seconded by Alderman
Newman. Motion carried unanimously by voice vote at 9:44p.m.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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THE CITY OF LAKE FOREST STRATEGIC PLAN
DECISION-MAKING PARAMETERS
The City of Lake Forest will face many important issues during the next ten
years. The City Council, with its various Boards and Commissions, is
responsible for policy formulation and implementation priorities. With
assistance and counsel from City staff, these elective and appointed officials
will address issues in a timely and deliberate manner and characterize their
decision-making process by the following parameters:
♦ The City will endeavor to respond to residents based on general public
welfare, interests and priorities.
♦ The City will not favor a vocal few over the community’s best interest
and strive to balance individual interests with those of the community.
♦ Funding priorities will emphasize efficiencies and economy with
established criteria including the number of residents benefiting from
specific services or programs.
♦ Government initiatives must be measured in terms of their overall fiscal
impact and capabilities.
♦ The City will be proactive rather than reactive in planning for the future,
in dealing with external forces, and in fostering desired outcomes.
♦ Options Management will characterize the governmental process,
identifying financial, social and other consequences to the community.
♦ Innovation will be encouraged, with the recognition that occasional
setbacks may occur.
♦ The City will foster community trust by maintaining the procedural
integrity of the decision-making process.
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