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CITY COUNCIL 2017/07/17 AgendaTHE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, July 17, 2017 at 6:30 pm City Hall Council Chambers Honorable Mayor, Robert Lansing Prudence R. Beidler, Alderman First Ward Stanford Tack, Alderman Third Ward James E. Morris, Alderman First Ward Jack Reisenberg, Alderman Third Ward Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL Immediately following the Finance Committee meeting PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR A. Resolution of Appreciation for Stephen Christy Jr. A copy of the Resolution can be found beginning on page 9. COUNCIL ACTION: Approve the Resolution B. GFOA Award Presentation The City recently received notification that it has once again been awarded the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for its FY16 comprehensive annual financial report. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment is a significant accomplishment by a government and its management. In a GFOA news release, it is noted that “The City’s CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive spirit of full disclosure to clearly communicate its financial story and motivate potential users and user groups to read the CAFR.” The GFOA is a nonprofit professional association serving more than 19,000 government finance professionals in the United States and Canada. The City has received this prestigious award for the 38th consecutive year. In addition to the Certificate of Achievement, an Award of Financial Reporting Achievement is presented by the GFOA to the individual designated as instrumental in their government unit’s achievement of the Certificate. I am pleased to present this award to Diane Hall, Assistant Finance Director, who serves as the primary liaison to the City’s independent audit firm, coordinating the annual audit process and preparation of the City’s CAFR. 1 Monday, July 17, 2017 City Council Agenda 2. COMMENTS BY CITY MANAGER A. Review and Discussion of Recent State Budget Decisions and Fiscal Stress Parameters PRESENTED BY: Robert Kiely, City Manager and Elizabeth Holleb, Finance Director A copy of the parameters can be found beginning on page 10. 3. COMMENTS BY COUNCIL MEMBERS FINANCE COMMITTEE A. ***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE*** Open Public Hearing Mayor Lansing Close Public Hearing B. Consideration of the Annual Appropriation Ordinance for FY2018 and Approval of Rollovers (Final Reading – Public Hearing Required) PRESENTED BY: ELIZABETH HOLLEB, FINANCE DIRECTOR (847) 810-3612 PURPOSE AND ACTION REQUESTED: Staff requests conducting a public hearing and approving the final reading of the ordinance and the rollovers. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council June 19, 2017 First reading of Ordinance and Rollovers City Council May 1, 2017 Adoption of FY18 Comprehensive Plan BACKGROUND/DISCUSSION: While the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. It appropriates specific sums of money by object and purpose of expenditures. State statutes require the passage of an Appropriation Ordinance by the end of July, which must be filed with the County Clerk within 30 days of approval. There are some differences between the budget and Appropriation Ordinance. The Appropriation Ordinance includes the Library, which was not included in the budget approved at the May 1, 2017 City Council meeting. The Library expenses are approved by the Library Board. Debt service payments are included in the budget, but are excluded from the Appropriation Ordinance. The ordinances approving the debt issues serve as the legal authorization for these annual expenditures. The Appropriation Ordinance provides for a 10% “contingency” above the budgeted expenditures. Each separate fund includes an item labeled “contingency” with an appropriate sum equivalent to 10% of the total funds budgeted. This practice has been 2 Monday, July 17, 2017 City Council Agenda followed for more than thirty years and has worked very efficiently, while still providing for complete City Council control over budgeted expenditures. It is important to note that the City Council and City staff follows the adopted budget as its spending guideline, not the Appropriation Ordinance. Without the contingency, the City Council would have to pass further modifications to the Appropriation Ordinance to cover any unforeseen expenditures exceeding the budget. In addition, in order to provide more accurate and efficient accounting and budgeting of City funds, an annual rollover of funds is required. This eliminates both under and over budgeting of funds in the new fiscal year and is a widely used standard practice for most municipal governments. The items on the attached rollover list (page 11) consist of projects that were appropriated in FY2017 and will not be completed until FY2018. School District 67 does not recognize the Appropriation Ordinance in their budgeting or auditing standards. However, due to the fact they are a special charter district, their budget must be included in the City’s Appropriation Ordinance. School District 67 numbers are estimates and subject to changes. BUDGET/FISCAL IMPACT: The attached Appropriation Ordinance Worksheet (page13) demonstrates the reconciliation of the Adopted Budget to the Appropriation Ordinance by fund. COUNCIL ACTION: Conduct a public hearing on the City’s FY2018 Annual Appropriation Ordinance. Upon closing the public hearing, it is recommended that the City Council consider approval of the final reading of the Ordinance (page 14) and the rollovers. A copy of the ordinance is available for review by the public in the City Clerk’s office. 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the June 19, 2017 City Council Meeting Minutes A copy of the minutes can be found on page 23. COUNCIL ACTION: Approval of the Minutes 2. Approval of the June 19, 2017 City Council Workshop Meeting Minutes A copy of the minutes can be found on page 28. COUNCIL ACTION: Approval of the Minutes 3. Approval of Check Register for Period May 27- June 23, 2017 3 Monday, July 17, 2017 City Council Agenda Fund Invoice Payroll Total General 613,543 1,193,423 1,806,966 Water & Sewer 70,107 137,222 207,329 Parks & Recreation 248,857 344,620 593,477 Capital Improvements 661,371 0 661,371 Motor Fuel Tax 0 0 Cemetery 8,662 23,058 31,719 Senior Resources 13,063 19,366 32,429 Deerpath Golf Course 42,322 1,997 44,319 Fleet 57,418 33,545 90,963 Debt Funds 795,097 0 795,097 Housing Trust 0 0 0 Park & Public Land 67,528 0 67,528 All other Funds 364,669 138,679 503,349 $2,942,636 $1,891,910 $4,834,546 4. Consideration of Ratification of Expenses Related to the Installation of Patio at Deerpath Golf Course. STAFF CONTACT: Chuck Myers, Superintendent of Parks, Forestry & Golf (847-810-3565) PURPOSE AND ACTION REQUESTED: Council action is requested to ratify expenses that were necessary to complete the installation of the Deerpath Golf Course (DGC) patio. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council 04/17/17 Approval of DGC Patio Project Finance Committee Budget Workshop 03/13/17 Discussion/Review of Deerpath Golf Course capital projects. Finance Committee 11/14/16 Discussion of various options for funding Deerpath Golf Course improvements. BACKGROUND/DISCUSSION: On March 16, 2017 City staff published an invitation to bid for the Brick Patio Paving Project. The bid opening was March 31, 2017, with four bids received. Staff reviewed all bids and determined that all bids greatly exceeded the budgeted amount; therefore all bids were rejected. Staff then worked with Craig Bergmann Landscape Design to reduce the scope of the project and develop a strategy to align the project with the original budget, while at the same time achieve the target completion date on May 26, 2017. The new strategy relied heavily on the use of City staff to perform a large percentage of the demolition and preparation work on the site and required that the materials be purchased directly by the City. With the development of a new project strategy and a reduced scope, City staff published a revised invitation to bid on April 5, 2017 with a bid opening on April 19, 2017. Staff also received quotes from Lurvey Landscape Supply for the brick pavers ($12,806.53) and Aspen Valley Landscape Supply for natural stone border material ($15,049.28). The total amount for 4 Monday, July 17, 2017 City Council Agenda materials needed for the patio project was estimated to be $27,855.81. Due to the critical timing of the project, staff requested City Council’s approval to allow both the Finance Committee Chairman (Alderman Pandaleon) and the City Council liaison for the golf course (Alderman Newman), to work with City staff after the bid opening on April 19, 2017 to select a vendor to enter into a contract for the installation of the clubhouse patio. On April 17, 2017 City Council approved the request for the following items: I. Approval of the purchase of materials for the installation of the Deerpath Golf Course Patio; to include Lurvey Landscape Supply for the brick pavers ($12,806.53) and Aspen Valley Landscape Supply for natural stone border material ($15,049.28), for a total of $27,855.81. II. Approval to allow both the Finance Committee Chairman (Alderman Pandaleon)and the City Council Liaison for the Golf Course(Alderman Newman), to select a vendor to enter into a contract for the installation of the clubhouse patio, in an amount not to exceed $97,144.19. III. Approval to purchase all patio furnishings from Kathleen Nolan Interiors, not to exceed $65,164.08 BUDGET/FISCAL IMPACT: After the opening and review of the bids on April 19, 2017, City staff recommended the low bidder, Krugel Cobbles, be selected for the installation of the patio, in the amount of $72,130. Alderman Pandaleon and Alderman Newman reviewed the bid results and approved the request on April 19, 2017. Brick and stone material was purchased from Lurvey Landscape Supply, at the cost of $12,806.53, and from Aspen Valley, at the cost of $15,049.28. During the installation of the patio, it was determined that more stone material would be needed to complete the project, at the additional cost of $7,836.07. In addition, Krugel Cobbles invoiced an additional $2,030.00 that was not included in the original amount for the installation of Polymeric Sand for the joints between the bricks. Below is a summary of project budget and actual costs: Funding Source Amount Budgeted Amount Requested Actual Expenditures Budgeted? Y/N FY18 Golf Course Fund $125,000 $125,000 $109,851.88 Y COUNCIL ACTION: If determined to be appropriate by the City Council, City staff requests approval of a motion ratifying expenditures to date, related to the completion of the Deerpath Golf Course patio. 5. Approval to Replace a Totaled Marked Police Car STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540) 5 Monday, July 17, 2017 City Council Agenda PURPOSE AND ACTION REQUESTED: Staff is requesting City Council approval to replace a totaled marked police car via the Suburban Purchasing Cooperative administered by the Northwest Municipal Conference. The police car was involved in an accident on December 25, 2016 and was determined to be totaled by the City’s insurance company. The City just recently received the settlement from the insurance company representing the individual who caused accident. Staff therefore is requesting approval to purchase a replacement vehicle. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Finance Committee & Public Works Chairmen July 5, 2017 Received Tentative Approval to Order BACKGROUND/DISCUSSION: On the evening of December 25, 2016, a City police officer was waiting at a traffic light on eastbound Route 60 at Route 41. A southbound car on Route 41 traveling at a high rate of speed by an intoxicated driver, exited his lane and drove straight into the left side of the 2013 Chevrolet Tahoe. Although injured, the City’s police officer did not receive any life-threatening injuries. The other driver was arrested and charged with causing the accident. The City’s insurance company has been pursuing a settlement with the driver’s insurance company and finally received the claim amount of $38,804 on June 26, 2017. The totaled 2013 Chevrolet Tahoe had approximately 19,000 miles. For most of its marked police car fleet, the Police Department uses an AWD Ford Police Utility Interceptor (similar to a Ford Explorer). The vehicle has sufficient space for the officer and his / her accompanying gear. The vehicle itself sits up higher and provides the officer improved visibility when driving amongst many large SUV’s. The vehicle has been designed specifically for police operations and offers many factory installed police options. It has evolved into the most popular police vehicle on the market today and is assembled in Chicago. The factory order cut-off date for 2017 models was Friday, July 7, 2017. Staff therefore requested and received approval by both the Finance and Public Works Committee Chairmen to place the order with the understanding that ratification of the purchase would be requested of City Council at this evening’s meeting. By placing the order before the cut-off date, the City saved a 3% increase and will receive the vehicle in early fall versus mid-winter. BUDGET/FISCAL IMPACT: The City has purchased many police vehicles from the Suburban Purchasing Cooperative’s low bidder Currie Motors in the past and has not had any problems with the dealership nor the delivered vehicles. All warranty work will be completed by Napleton Ford in Libertyville. FY2018 Funding Source Account Number Account Budget Amount Requested Budgeted? Y/N Capital Fund 311-5001-450-75-49 $0 $38,804 N* * Expense was not budgeted, but will be funded from insurance proceeds deposited to the Capital Improvement Fund revenues. COUNCIL ACTION: Approval to purchase of a Ford Police Utility Interceptor from Currie Motors in the amount of $31,186. The remaining $7,618 will be used to purchase police 6 Monday, July 17, 2017 City Council Agenda equipment to outfit the vehicle such as lights, cameras, radios, interior cage, exterior decals, etc. 6. Approval of a Resolution Establishing Authorized Signers for the Golf Course Operating Bank Account STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests approval of a resolution authorizing a change in signers for the golf course operating account. BACKGROUND/DISCUSSION: Pursuant to the management agreement between the City and Kemper Sports Management (KSM) regarding operations of the Deerpath Golf Course, the City is required to open a separate bank account to be utilized by KSM to deposit golf revenues, pay operating expenses and transfer funds to support payroll obligations. The City Council approved the establishment of this bank account and authorized signers on January 5, 2015. Due to changes in staffing at Kemper, Lake Forest Bank and Trust Company requires a resolution be approved by the City Council to authorize a change in signers on the account. BUDGET/FISCAL IMPACT: N/A. There is no fiscal impact of this action. COUNCIL ACTION: Approval of a resolution authorizing a change in signers for the golf course operating bank account (page 32). COUNCIL ACTION: Approval of the Six (6) Omnibus items as presented 6. ORDINANCES 7. NEW BUSINESS 8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (11), The City Council will be discussing threatened Litigation Adjournment into Executive Session RECONVENE INTO REGULAR SESSION 9. ADJOURNMENT Office of the City Manager July 12, 2017 The City of Lake Forest is subject to the requirements of the Americans with Disabilities 7 Monday, July 17, 2017 City Council Agenda Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 8 ^ot.^0. ^ NfSVRAEcT ^ , /y' SCIEII'CIAE AMOfl '^ ^ " "" ^ 'Zi ;. !,ff,llil <D''^' Iff J ^y RESOLUTION WHEREAS, STEPHEN F. CHRISTY, JR. recently retired after more than three decades of involvement with and service to the Lake Forest Open Lands Association; and WHEREAS, STEPHEN served as the first Executive Director of Lake Forest Open Lands; and WHEREAS, STEPHEN worked tirelessly to preserve open space; high quality prairies, woodlands and wetlands, and to establish nature preserves and miles and miles of walking trails in our community; WHEREAS, without STEPHEN'S vision, planned preservation subdivisions such as Mellody Farm, Everett Farm and Middlefork Farm may never have been developed and instead, developments with conventional lots and little to no preserved open space would be in their place; and WHEREAS, STEPHEN in his service to Lake Forest Open Lands and the Lake Forest community was humble and gentle and kind, he was a "giver" and asked for little in return; and WHEREAS, STEPHEN leaves a lasting imprint on our community and leaves the gift of open land preserved in perpetuity; and WHEREAS, the current and future residents of The City of Lake Forest will long reap the benefits of STEPHEN'S efforts and his passion for the community; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST that the Council, on behalf of the residents and City staff hereby expresses its sincere appreciation and gratitude to STEPHEN F. CHRISTY for a public service faithfully and selftessly performed; and BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and conveyed to STEPHEN F. CHRISTY, JR., and instruct the City Clerk to include a copy in the official minutes of the July 17, 2017 meeting of the Lake Forest City Council. Robert T.E. Lansing, Mayor 9 City of Lake Forest, Illinois Fiscal Stress Parameters July 17, 2017 Upon review and approval by the City Council of the Fiscal Stress Parameters outlined below, Staff will prepare financial analyses of each scenario for discussion by the City Council at a workshop on Monday, September 18, 2017. 1) Identify revenues provided by the State and Federal governments in FY2018 2) Identity revenue and expense gap (FY19) – amount needed to be reduced, under each scenario below 3) Identify ongoing revenue and expense gap under each scenario should conditions continue 4) Identify impacts on City budget of economic downturn Blue – “Guarded” Current Climate • Reflect State budget approved for FY18 • 10% reduction in Income Tax (LGDF) – one year • 2% administrative fee on Sales Tax Collections • Personal Property Replacement Tax (PPRT) diversion (est. - 10%) Yellow – “Elevated” • 10% reduction in Income Tax permanent (SB2181) • 2% administrative fee on Sales Tax Collections • 2 year property tax freeze – pension and debt exclusions • PPRT diversion (-25%) Orange - “High” • 25% reduction in Income Tax and 20% reduction in Municipal Sales Tax (SB2199) • 2% administrative fee on Sales Tax Collections • 4 year property tax freeze – no exclusions • Public Safety Pensions – assume 6.50% return • IMRF lower than anticipated investment returns • PPRT diversion (-50%) Red – “Severe” • Loss of all State/Federal revenue • Permanent property tax freeze – no exclusions • Public Safety Pensions – assume 6.0% return • IMRF lower than anticipated investment returns City Council 7/17/17 10 City of Lake Forest Rollover List 7/17/17CC - Final Reading VENDOR ACCOUNT NO.DESCRIPTION BALANCE LAKE COUNTY FOREST PRESERVE 101-1101-411-8495 Middlefork Phase II IGA W/ Forest Preserve 17,702.00 FISCAL CHOICE CONSULTING, LLC 101-1101-411-8495 Fire Service Study, Should be AP FY17 7,875.00 HANSON PROFESSIONAL SERVICES I 101-1101-411-8495 EA Review & Assessment High Speed Train 7,930.00 AECOM USA, INC.101-1101-411-8495 Engineering Services Bluff Restoration 20,334.00 OFFICE 365 PHASE 2 101-1315-415-3510 Office 365 Phase 2 20,000.00 TDS DOOR COMPANY 101-1522-419-6744 Fiberglass Door and Frames at Multiple Locations 15,200.00 DIVINCI PAINTERS INC 101-1523-419-3510 City Hall Interior Painting 19,200.00 TDS DOOR COMPANY 101-1539-419-3510 Fiberglass Door and Frames at Multiple Locations 2,942.00 VERIZON WIRELESS MESSAGING SER 101-1540-419-6020 IPADS for New Work Order Program - No Expenses FY17 4,512.00 AECOM USA, INC.101-3747-417-3510 Evaluation to Lower S. Beach Access Road Profile 9,700.00 HOUSTON RADAR LLC 101-3747-417-6020 New Traffic Counter 6,866.00 EXCEL LTD, INC.101-5132-431-3510 Upgrading Street Lighting Electrical Cabinets April 16 - No Exp FY17 6,000.00 VERIZON WIRELESS MESSAGING SER 101-5132-431-6020 IPADS for New Work Order Program - No Expenses FY17 4,512.00 PETER BAKER & SON 101-5132-431-6111 2016 Asphalt Material 10,000.00 NEPTUN LIGHT, INC 101-5132-431-6111 LED Light Retro Kits 10,000.00 MORTON SALT CO 101-5136-431-6511 Road Salt Purchase Per Lake County Bid, Annual Salt Purchase 59,150.00 TRAFFIC CONTROL&PROTECTION INC 101-5137-431-6111 Sign Material 7,000.00 NEPTUN LIGHT, INC 101-5138-431-3510 South Beach Light Fixture Replacement 10,000.00 NEPTUN LIGHT, INC 101-5138-431-6111 Cobra Head Fixtures 5,976.00 NEPTUN LIGHT, INC 101-5138-431-6112 Cobra Head Fixtures 5,976.00 AMERICAN GAS LAMP WORKS, LLC 101-5138-431-6112 Gas Light Material 7,500.00 DEMUTH INC 101-5342-438-3510 Waveland Road Drain Repair 12,500.00 FGM ARCHITECTS ENGINEERS 101-7672-421-3510 Architectural Services for Public Safety Building 32,000.00 GENERAL FUND 302,875.00 H W LOCHNER, INC.202-0001-439-7692 Lake Woodbine Bridge Project 60,474.00 MOTOR FUEL TAX 60,474.00 MPC COMMUNICATIONS & LIGHTING,205-7672-421-6610 Fire Tablet Mounting Services 5,610.00 EMERGENCY TELEPHONE FUND 5,610.00 CRAIG BERGMANN LANDSCAPE DESIG 220-5774-452-3510 N. Western Ave Streetscape Project 5,356.00 PLANTE & MORAN, PLLC 220-8065-451-7501 Services for Implementation of Rectrac 13,894.00 VERMONT SYSTEMS, INC 220-8065-451-7501 Software Purchase, Installation 47,873.00 PARKS & RECREATION 67,123.00 Cemetery Ravine Project 230-6407-436.77-14 Cemetery Ravine Restoration 183,787.00 CEMETERY FUND 183,787.00 WORK ORDERS IMPLEMENTATION 311-0050-415-6613 Work Orders Implementation 21,000.00 DISASTER RECOVERY/PCI COMPLIANCE 311-0050-415-6611 Disaster Recovery/PCI Compliance 25,000.00 BLECK ENGINEERING CO INC 311-0050-413-3511 Survey for McCormick Ravine Area 6,933.00 PETER BAKER & SON 311-0050-417-6711 2016 Street Resurfacing 6,000.00 AECOM USA, INC.311-0050-417-7686 Forest Park Bluff Restoration Feasibility Study 33,400.00 HANSON PROFESSIONAL SERVICES I 311-0050-417-7689 Telegraph Train Underpass 24,611.00 JOHN KENO AND COMPANY, INC 311-0050-417-7696 Ravine Repairs to McCormick Ravine 4,581.00 MARION INC 311-0050-419-6715 City Hall Chimney Repointing 9,240.00 ESTATES MARVIN WINDOW CENTER 311-0050-419-6718 Volwiler Window Replacement 9,900.00 JAMES LA DUKE AND ASSOCIATES 311-0050-419-6719 Exterior Wood Repairs 6,655.00 BRUCE BRUGIONI CONSTRUCTION 311-0050-419-6719 Chimney Repair 19,430.00 FIRE ENGINE 311-0050-422-7801 Fire Engine 525,000.00 WISS JANNEY ELSTNER ASSOC 311-0050-431-6723 Misc. Bridge Repairs 14,650.00 DIVINCI PAINTERS INC 311-0050-431-6723 Prep / Painitng of 6 Bridge Railings at 3 Locations 7,825.00 BRUCE BRUGIONI CONSTRUCTION 311-0050-431-6723 Walden Bridge Repairs 13,668.00 DIVINCI PAINTERS INC 311-0050-431-6723 Steel Superstructure Painting 14,500.00 NEPTUN LIGHT, INC 311-0050-431-6741 LED Square Light Fixtures Throughout Town April 2016 - $12,728 6,264.00 PASQUESI PLUMBING CORP 311-0060-419-7658 Gorton Theatre Drain 9,880.00 JAMES LA DUKE AND ASSOCIATES 311-0060-419-7658 Elawa Door Replacements 15,150.00 BRUCE BRUGIONI CONSTRUCTION 311-0060-419-7658 Gorton Tuckpointing 9,075.00 GEWALT-HAMILTON ASSOC INC 311-0060-419-7717 Phase III Metra Interior Renovation Project 63,739.00 MAG CONSTRUCTION CO 311-0060-419-7717 East Train Station Interior Improvements 302,516.00 OLSON BROS RECREATIONAL SURFAC 311-0060-452-7605 041717-West Park Tennis Court Maintenance 19,850.00 CAPITAL IMPROVEMENTS FUND 1,168,867.00 JACOB & HEFNER ASSOCIATES, INC 322-2501-499-3535 Laurel Ave Clean-Up Supervision 15,726.00 LAUREL/WESTERN REVELOPMENT 15,726.00 TRANSFER TO CAPITAL IMPROVEMENT FUND 425-0001-499-95-09 Transfer to Capital Improvement Fund 41,880.00 2004B/2011B BOND STORM SEWER 41,880.00 11 City of Lake Forest Rollover List 7/17/17CC - Final Reading SCIENTIFIC METHODS INC.501-6071-434-3510 LT2 Cryptosporidium 6,910.00 STRAND ASSOCIATES, INC 501-6071-434-3510 Water Meter Loss Evaluation 6,120.00 STRAND ASSOCIATES, INC 501-6071-434-3510 Water Records Review Audit 6,560.00 JETS ELECTRICAL TESTING & FIEL 501-6071-434-3510 Generator Breaker Testing 11,400.00 PDC LABORATORIES INC 501-6071-434-3510 IEPA Required Lab Testing 7,275.00 MIDWEST MOBILE WASHERS, LLC 501-6072-434-3510 Elevated Tank Cleaning 5,850.00 VERIZON WIRELESS MESSAGING SER 501-6072-434-6020 IPADS for New Work Order Program - No Expenses FY17 4,000.00 DI MEO BROS INC 501-6073-433-3510 Fire Hydrant Installation 6,000.00 M. TANZILLO, INC.501-6073-433-4210 Hauling Spoils FY16 Roll, No Expenses FY17 6,010.00 2741 HERKY'S TRUCKING INC 501-6073-433-4210 Excavating 9,460.00 ADS ENVIRONMENTAL SERVICES 501-6078-433-3515 2017 Leak Detection Services 18,592.00 HBK WATER METER SERVICE INC 501-6078-433-3516 Water Metering Testing 6,239.00 DELL MARKETING L.P 501-6078-433-6621 (2) Rugged Tablets with Docking Stations, Table Stands, and Desk Docks 5,408.00 VERIZON WIRELESS MESSAGING SER 501-6190-433-6020 IPADS for New Work Order Program - No Expenses FY17 1,000.00 MENONI & MOCOGNI INC 501-6191-433-6111 W & S Material April 2016 - No Expenses FY17 6,350.00 WATER & SEWER FUND 107,174.00 DEMUTH INC 508-0001-434-6757 VT Sanitary Sewer By-Pass Services 6,000.00 ILLINOIS PUMP INC 508-0001-434-6757 Rebuilding Both Pumps at VT Lift Station 19,865.00 BLECK ENGINEERING CO INC 508-0001-441-7501 Southwest Sewer Force Main & Church Road Sanitary 12,000.00 DEMUTH INC 508-0001-441-7501 Force Main Excavation 19,900.00 PASQUESI PLUMBING CORP 508-0001-441-7501 Church Rd San Sewer Replacement 19,990.00 WATER & SEWER CAPITAL IMPROVEMENT FUND 77,755.00 LOHMAN GOLF DESIGNS 510-2501-454-7755 Design Services for Deer Path Golf Course 6,677.00 GOLF COURSE FUND 6,677.00 MCNEILUS TRUCK & MFG CO 601-5901-437-4311 New Floor - Vehicle #184 9,000.00 FLEET 9,000.00 GRAND TOTAL OF ALL FUNDS 2,046,948.00 12 Expenditures Debt FY2018 Payments Rollovers Library Subtotal Contingency Approp Ord 101 General Fund 33,135,562 302,875 33,438,437 3,343,844 36,782,281 120 Flex 8,000 8,000 800 8,800 122 LF Hospital Project 1,919,180 1,919,180 191,918 2,111,098 124 MS Site Project 2,066,315 2,066,315 206,632 2,272,947 201 Park & Public Land 445,000 445,000 44,500 489,500 202 MFT 1,300,000 60,474 1,360,474 136,047 1,496,521 205 Emergency Telephone 231,797 5,610 237,407 23,741 261,148 210 Senior Resources 617,377 617,377 61,738 679,115 220 Parks and Recreation (incl Rec Dev)9,285,864 67,123 9,352,987 935,299 10,288,286 223 Parks Equip Reserve 160,000 160,000 16,000 176,000 224 Special Recreation 465,040 465,040 46,504 511,544 230 Cemetery 825,397 183,787 1,009,184 100,918 1,110,102 245 Foreign Fire Insurance 185,000 n/a 0 246 Drug Asset Forfeiture 35,000 35,000 3,500 38,500 247 Alcohol Asset Forfeiture 90,000 90,000 9,000 99,000 248 Housing Trust 250,000 250,000 25,000 275,000 0 0 311 Capital Improvement 5,783,947 1,168,867 6,952,814 695,281 7,648,095 322 Laurel/Western Redevelopment TIF 1,493,150 15,726 1,508,876 150,888 1,659,764 422 SSA 25 - Knollwood Sewer 70,935 (70,935)0 0 423 SSA 26 - Waukegan Sewer 20,051 (20,051)0 0 424 SSA 29 - Saunders Road 144,563 (144,563)0 0 425 2004B - Storm Sewer 532,430 (532,430)41,880 41,880 4,188 46,068 428 2009 G.O. Bonds - Western Avenue 278,745 (278,745)0 0 429 2010 G.O. Bonds 627,474 (627,474)0 0 432 2013 Refunding 2010A 436,513 (436,513)0 0 433 2015 G.O. Bonds 469,425 (469,425)0 0 501 Water & Sewer 7,861,678 107,174 7,968,852 796,885 8,765,737 508 Water and Sewer Capital 7,206,000 77,755 7,283,755 728,376 8,012,131 510 Deerpath Golf Course 2,868,881 6,677 2,875,558 287,556 3,163,114 601 Fleet 1,844,789 9,000 1,853,789 185,379 2,039,168 605 Liability Insurance 1,267,352 1,267,352 126,735 1,394,087 610 Self Insurance 6,160,000 6,160,000 616,000 6,776,000 701 Fire Pension 2,548,000 2,548,000 254,800 2,802,800 702 Police Pension 2,870,000 2,870,000 287,000 3,157,000 709 Trust Care Funds 93,503,465 (2,580,136)2,046,948 0 92,785,277 9,278,529 102,063,806 Library 4,051,039 4,051,039 405,104 4,456,143 4,051,039 96,836,316 9,683,633 106,519,949 SD 67 50,460,837 50,460,837 Appropriation Ordinance Total 156,980,786 THE CITY OF LAKE FOREST Appropriation Ordinance Worksheet Pension/Trust Funds Total All Funds Special Revenue Funds Capital Project Funds Debt Service Funds Enterprise Funds Internal Service Funds 13 AN ORDINANCE MAKING APPROPRIATION FOR CORPORATE PURPOSES AND FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING MAY 1, 2017 AND ENDING APRIL 30, 2018 BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, an Illinois special charter and home rule municipal corporation located in Lake County, Illinois, as follows: Section 1: That the following sums, or so much thereof as may be authorized by law, be and the same are hereby appropriated from the respective fund designated in this ordinance for the corporate purposes of The City of Lake Forest and for the objects and purposes stated herein according to departments and other separate agencies, and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, to defray the necessary expenses of the City and its Public Schools for the fiscal year commencing May 1, 2017 and ending April 30, 2018. GENERAL FUND General Government Appropriation Salaries and Benefits 2,865,392$ Supplies/Other Services and Charges 5,425,375 Capital Equipment Contingency - to meet expenses of emergencies and optional expenses not otherwise provided for 3,343,844 TOTAL GENERAL GOVERNMENT 11,634,611$ Law Contractual Services 450,000$ TOTAL LAW 450,000$ Community Development Salaries and Benefits 1,640,145$ Supplies/Other Services and Charges 174,987 Capital Equipment - TOTAL COMMUNITY DEVELOPMENT 1,815,132$ Public Works Administration Salaries and Benefits 409,030$ Supplies/Other Services and Charges 87,307 TOTAL PUBLIC WORKS ADMINISTRATION 496,337$ Public Buildings Building Maintenance Salaries and Benefits 899,970$ Supplies/Other Services and Charges 730,010 TOTAL PUBLIC BUILDINGS 1,629,980$ Streets Salaries and Benefits 1,048,074$ Supplies/ Other Service and Charges 823,439 TOTAL STREETS 1,871,513$ 1 of 9 14 Appropriation Sanitation Salaries and Benefits 1,279,489$ Supplies/ Other Service and Charges 1,043,055 TOTAL SANITATION 2,322,544$ Storm Sewers Salaries and Benefits 132,372$ Supplies/ Other Service and Charges 49,168 TOTAL STORM SEWERS 181,540$ Engineering Salaries and Benefits 573,407$ Supplies/ Other Service and Charges 104,729 TOTAL ENGINEERING 678,136$ Fire Administration Salaries and Benefits 4,510,163$ Supplies/ Other Service and Charges 1,646,430 Sub-Total 6,156,593$ Emergency Medical Services Supplies/ Other Service and Charges 35,550$ Sub-Total 35,550$ Fire Suppression Supplies/ Other Service and Charges 108,000$ Sub-Total 108,000$ TOTAL FIRE 6,300,143$ Police Salaries and Benefits 6,199,861$ Supplies/ Other Service and Charges 3,202,484 TOTAL POLICE 9,402,345$ TOTAL AMOUNT APPROPRIATED FROM THE GENERAL FUND 36,782,281$ Flex Fund Supplies/Other Services and Charges 8,000$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 800 TOTAL AMOUNT APPROPRIATED FROM FLEX FUND 8,800$ Lake Forest Hospital Project Supplies/Other Services and Charges 1,919,180$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 191,918 TOTAL AMOUNT APPROPRIATED FROM LAKE FOREST HOSPITAL PROJECT FUND 2,111,098$ MS Site Project Supplies/Other Services and Charges 2,066,315$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 206,632 TOTAL AMOUNT APPROPRIATED FROM MS SITE PROJECT FUND 2,272,947$ 2 of 9 15 PARK AND PUBLIC LAND FUND Appropriation Park Improvements 445,000$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 44,500 TOTAL AMOUNT APPROPRIATED FROM THE PARK AND PUBLIC LAND FUND 489,500$ MOTOR FUEL TAX FUND Capital Improvements 1,360,474$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 136,047 TOTAL AMOUNT APPROPRIATED FROM THE MOTOR FUEL TAX FUND 1,496,521$ EMERGENCY TELEPHONE FUND Police Salaries and Benefits -$ Supplies/ Other Service and Charges 237,407 Capital Equipment - Contingency to meet expenses for emergencies and expenses not otherwise provided for 23,741 TOTAL POLICE 261,148$ TOTAL AMOUNT APPROPRIATED FROM THE EMERGENCY TELEPHONE FUND 261,148$ SENIOR RESOURCES COMMISSION FUND Salaries and Benefits 372,898$ Supplies/Other Services and Charges 244,479 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 61,738 TOTAL AMOUNT APPROPRIATED FROM THE SENIOR RESOURCES COMMISSION FUND 679,115$ PARKS AND RECREATION FUND Recreation Recreation Programs Salaries and Benefits 3,388,915$ Supplies/ Other Service and Charges 2,308,966 Capital Equipment - Sub-Total 5,697,881$ Parks Equipment Reserve 160,000 Contingency to meet expenses of emergencies and expenses not otherwise provided for 951,299 TOTAL RECREATION SECTION 6,809,180$ Parks and Forestry Administration Salaries and Benefits 2,382,225$ Supplies/ Other Service and Charges 639,831 Capital Equipment 150,000 Sub-Total 3,172,056$ 3 of 9 16 Appropriation Grounds Maintenance Supplies/ Other Service and Charges 299,800$ Sub-Total 299,800$ Athletic Field Plg/Tennis Supplies/ Other Service and Charges 70,000$ Sub-Total 70,000$ Lakefront Facilities Supplies/ Other Service and Charges 30,000$ Capital Equipment - Sub-Total 30,000$ Tree Trimming Supplies/ Other Service and Charges 37,250$ Sub-Total 37,250$ Tree Removal Supplies/ Other Service and Charges 16,500$ Sub-Total 16,500$ Insect & Disease Supplies/ Other Service and Charges 19,000$ Sub-Total 19,000$ Tree & Shrub Planting/Care Supplies/ Other Service and Charges 10,500$ Sub-Total 10,500$ TOTAL PARKS AND FORESTRY SECTION 3,655,106$ TOTAL AMOUNT APPROPRIATED FROM THE PARKS AND RECREATION FUND 10,464,286$ SPECIAL RECREATION FUND Salaries and Benefits 38,551$ Supplies/Other Services and Charges 280,439 Capital Improvements 146,050 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 46,504 TOTAL AMOUNT APPROPRIATED FROM THE SPECIAL RECREATION FUND 511,544$ CEMETERY COMMISSION FUND Salaries and Benefits 404,404$ Supplies/Other Services and Charges 210,993 Capital Improvements 393,787 Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 100,918 TOTAL AMOUNT APPROPRIATED FROM THE CEMETERY COMMISSION FUND 1,110,102$ 4 of 9 17 PUBLIC LIBRARY FUND Appropriation Library Services Salaries and Benefits 2,625,653$ Supplies/Other Services and Charges 1,060,386 Building Maintenance - Supplies/Other Services and Charges 185,000$ Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 405,104 Sub-Total 4,276,143$ Capital Equipment 80,000$ Capital Improvements 100,000 Sub-Total 180,000$ TOTAL AMOUNT APPROPRIATED FROM THE PUBLIC LIBRARY FUND 4,456,143$ DRUG ASSET FORFEITURE FUND Supplies/Other Services and Charges 35,000$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 3,500 TOTAL AMOUNT APPROPRIATED FROM DRUG ASSET FORFEITURE FUND 38,500$ ALCOHOL ASSET FORFEITURE FUND Supplies/Other Services and Charges 90,000$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 9,000 TOTAL AMOUNT APPROPRIATED FROM ALCOHOL ASSET FORFEITURE FUND 99,000$ HOUSING TRUST FUND Supplies/Other Services and Charges 250,000$ Capital Improvements - Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 25,000 TOTAL AMOUNT APPROPRIATED FROM THE HOUSING TRUST FUND 275,000$ CAPITAL IMPROVEMENTS FUND Salaries and Benefits -$ Supplies/Other Services and Charges 6,180 Capital Equipment 1,072,730 Capital Improvements 5,873,904 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 695,281 TOTAL AMOUNT APPROPRIATED FROM THE CAPITAL IMPROVEMENTS FUND 7,648,095$ LAUREL/WESTERN REDEVELOPMENT Supplies/Other Services and Charges 293,150 Capital Improvements 1,215,726$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 150,888 TOTAL AMOUNT APPROPRIATED FROM THE LAUREL/WESTERN REDEVELOPMENT FUND 1,659,764$ 5 of 9 18 2011B BOND STORM SEWER FUND Appropriation Capital Improvements 41,880$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 4,188 TOTAL AMOUNT APPROPRIATED FROM THE 2011B BOND STORM SEWER FUND 46,068$ WATER AND SEWER FUND General Government Salaries and Benefits 239,013$ Supplies/Other Services and Charges 2,016,868 Debt retirement 2,215,390 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 796,885 TOTAL GENERAL GOVERNMENT 5,268,156$ Public Works Salaries and Benefits 2,048,637$ Supplies/Other Services and Charges 1,448,944 TOTAL PUBLIC WORKS ADMINISTRATION 3,497,581$ TOTAL AMOUNT APPROPRIATED FROM THE WATER AND SEWER FUND 8,765,737$ WATER AND SEWER CAPITAL FUND Capital Equipment -$ Capital Improvements 7,283,755 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 728,376 TOTAL AMOUNT APPROPRIATED FROM THE WATER AND SEWER CAPITAL FUND 8,012,131$ DEERPATH GOLF COURSE FUND Administration Salaries and Benefits 480,264$ Supplies/Other Services and Charges 438,340 Capital Equipment - Capital Improvements 1,106,677 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 287,556 TOTAL ADMINISTRATION 2,312,837$ Course Maintenance Salaries and Benefits -$ Supplies/Other Services and Charges 156,297 TOTAL COURSE MAINTENANCE 156,297$ Clubhouse Salaries and Benefits 141,729$ Supplies/Other Services and Charges 552,251 TOTAL CLUBHOUSE 693,980$ TOTAL AMOUNT APPROPRIATED FROM THE DEERPATH GOLF COURSE FUND 3,163,114$ 6 of 9 19 Appropriation FLEET FUND Salaries and Benefits 763,275$ Supplies/Other Services and Charges 1,090,514 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 185,379 TOTAL AMOUNT APPROPRIATED FROM THE FLEET FUND 2,039,168$ LIABILITY INSURANCE FUND Supplies/Other Services and Charges 1,267,352$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 126,735 TOTAL AMOUNT APPROPRIATED FROM THE LIABILITY INSURANCE FUND 1,394,087$ SELF INSURANCE FUND Supplies/Other Services and Charges 6,160,000$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 616,000 TOTAL AMOUNT APPROPRIATED FROM THE SELF INSURANCE FUND 6,776,000$ FIREFIGHTERS' PENSION FUND Other Services and Charges 2,548,000$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 254,800 TOTAL AMOUNT APPROPRIATED FROM THE FIREFIGHTERS' PENSION FUND 2,802,800$ POLICE PENSION FUND Other Services and Charges 2,870,000$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 287,000 TOTAL AMOUNT APPROPRIATED FROM THE POLICE PENSION FUND 3,157,000$ Public Schools THE CITY OF LAKE FOREST School District No. 67 From the Education Fund 29,215,438$ From the Operations, Building and Maintenance Fund 11,886,276 From the Capital Projects Fund 7,360,684 From the Illinois Municipal Retirement/Social Security Fund 828,879 From the Transportation Fund 1,169,560 TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST (School District No. 67)50,460,837$ 7 of 9 20 Summary of the Amounts Appropriated From the Several Funds Fund Appropriation General 36,782,281$ Flex 8,800 Lake Forest Hospital Project 2,111,098 MS Site Project 2,272,947 Park and Public Land 489,500 Motor Fuel Tax 1,496,521 Emergency Telephone 261,148 Senior Resources Commission 679,115 Parks and Recreation 10,464,286 Special Recreation 511,544 Cemetery Commission 1,110,102 Public Library 4,456,143 Drug Asset Forfeiture 38,500 Alcohol Asset Forfeiture 99,000 Affordable Housing 275,000 Capital Improvements 7,648,095 Laurel/Western Redevelopment 1,659,764 2011B Bond Storm Sewer 46,068 Water and Sewer 8,765,737 Water and Sewer Capital Fund 8,012,131 Deerpath Golf Course 3,163,114 Fleet 2,039,168 Liability Insurance 1,394,087 Self Insurance 6,776,000 Firefighters' Pension 2,802,800 Police Pension 3,157,000 Sub-Total 106,519,949$ The City of Lake Forest School District No. 67 Education 29,215,438$ Operations, Building and Maintenance 11,886,276 Capital Projects 7,360,684 Illinois Municipal Retirement/Social Security 828,879 Transportation 1,169,560 Sub-Total 50,460,837$ GRAND TOTAL 156,980,786$ Section 2: That any sum of money heretofore appropriated and not expended now in the Treasury of The City of Lake Forest, or that hereafter may come into the Treasury of The City of Lake Forest, is hereby reappropriated by this Ordinance. Section 3: That the funds derived from sources other than the 2016 tax levy and other revenue pledged for specific purposes may be allotted by the Mayor and City Council to such appropriations and in such amounts respectively, as said Corporate Authorities may determine within the limits of said appropriations, respectively, insofar as doing same does not conflict with the law. 8 of 9 21 Section 4: That any unexpended balances of any items of any general appropriation made by this Ordinance may be expended in making up any deficiency in any other item in the same general appropriation made by this Ordinance and is hereby appropriated therefore. Section 5: That any sum of money received for a specific purpose or category of expenditure from any source other than real estate taxes (including without limitation grants and donations) that is not specifically authorized by this appropriation ordinance shall be authorized for expenditure upon acceptance of such sum of money by the City, provided that such expenditure is approved in accordance with applicable City ordinances and procedures. Section 6: That the sum of money that the Corporate Authorities of the City (or such subordinate body of the City empowered to authorize the expenditure of funds) have approved, or will approve, to satisfy a lawful debt of the City, and for which money is available in the Treasury (or in the specific fund over which a subordinate body may have authority) at the time of such approval, is hereby appropriated by this ordinance. Section 7: That if any item or portion thereof of this Appropriation Ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion of such item or the remaining portions of this Ordinance. Section 8: The City Council shall at any time have the power, to make transfers of sums of money appropriated for one corporate object or purpose, but no appropriation for any object or purposes shall thereby be reduced below any amount sufficient to cover all obligations incurred or to be incurred against such appropriation. Section 9: At any time during the fiscal year when an expenditure shall exceed the amounts set forth in this ordinance and there are funds available in the City's Treasury, the City Council may approve such expenditure and grant a supplemental appropriation for such purpose contemporaneously. Section 10: This ordinance shall be in force ten (10) days from and after its passage, approval and publication. PASSED THIS ____ day of ________________, 2017 ____________________________________________ APPROVED THIS ____ day of ________________, 2017 _____________________________________________ ATTEST: ______________________________________ City Clerk That this ordinance be published in pamphlet form and be made available to the public at the City Hall service counter. 9 of 9 22 The City of Lake Forest CITY COUNCIL Proceedings of the Monday, June 19, 2017 City Council Meeting - City Council Chambers, 6:30pm CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:35pm, and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Tack, Alderman Reisenberg, Alderman Moreno and Alderman Buschmann. Also present were: Robert Kiely Jr., City Manager; Catherine Czerniak, Director of Community Development, Elizabeth Holleb, Director of Finance; Victor Filippini, City Attorney; Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Kevin Cronin, Deputy Chief of Fire; Mike Strong, Assistant to the City Manager along with other members of City Staff. There were approximately 30 persons present in the Council Chambers. CALL TO ORDER AND ROLL CALL 6:35 pm PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Promotion of Michael Mounts from Firefighter/Paramedic to Lieutenant Mayor Lansing introduced Deputy Fire Chief, Kevin Cronin, who presented the promotion of Mike Mounts and provided his career background introduced his wife Melissa to assist in the swearing in and promotion from Firefighter/Paramedic to Lieutenant, photos were taken. B. 2017-2018 Board and Commission Appointments Mayor Lansing made the following appointments. CROYA NAME OF MEMBER APPOINT/REAPPOINT WARD Carolyn Bielski Appoint LB Jennifer Karras Appoint 1 COUNCIL ACTION: Approve the Appointments Alderman Moreno made a motion, seconded by Alderman Beidler, to approve the appointments. The motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER A. Community Spotlight -Lake Forest Preservation Foundation Annual Awards -Jim Opsitnik, President, Lake Forest Preservation Foundation 23 Proceedings of the Monday, June 19, 2017 Regular City Council Meeting- Mr. Opsitnik stated that historic preservation is important to the fabric of the community, and the work that the Historic Preservation Commission does, along with the work of the Foundation, is important to preserving and recognizing the great work and commitment that individuals make to preservation. Mr. Opsitnik reviewed the award categories:  Restoration- Restoration is undertaken to accurately depict a property as it appeared at a particular period of time in its history, by means of the removal of features from other periods in its history and reconstruction of missing features from the restoration period.  Rehabilitation- Rehabilitation acknowledges the need to alter or add to an historic property to meet continuing or changing uses while retaining the property’s historic character.  Preservation - Preservation focuses on the maintenance and repair of existing historic materials and retention of a property’s form as it has evolved over time. This is the act or process of applying measures necessary to sustain the existing form, integrity and materials of an historic property. Mr. Opsitnik reported on each of the architects behind the Awards, and provided an update on the Metra/UP North Line Train Station project. He stated that recent renovation work uncovered original wainscoting and tile floor, which has been used to help inspire the next round of renovations. He stated that the Foundation is undergoing active fundraising, and will be assisting the City in securing cost estimates to preserve certain areas, as well as, renovate others within the public facilities of the depot building. B. Purchasing 101 -Elizabeth Holleb, Finance Director City Manager Robert Kiely introduced the next topic and stated that he, along with other City staff, will be putting together several “101” or informative discussions over the next several months to acquaint the City Council on matters of City business. He introduced the topic of Purchasing and stated that he has asked Elizabeth Holleb to present an overview of purchasing, the City’s purchasing policy, and how procurement works. Elizabeth Holleb, Finance Director, reviewed the City’s purchasing policy, which she stated is reviewed and updated from time-to-time. She stated that there are a number of circumstances where the policy will help staff direct procurement, including the purchasing of materials and commodities, professional services, and for other project-related expenses. She provided an overview of purchasing thresholds for City staff and employees, and stated that these thresholds remain in line with many other communities. She added that the City recently underwent a review of the policy, including discussions on exceptions, limits, trends in purchasing, etc. City Manager Robert Kiely asked that if the City Council has any specific topics they would like addressed at a future meeting, to let him know so that he could arrange for future discussion. COMMENTS BY CITY CCOUNCIL MEMBERS FINANCE COMMITTEE 1. Consideration of the Annual Appropriation Ordinance for FY2018 and Approval of Rollovers (First Reading) Finance Director Elizabeth Holleb reported that Staff requests approving the first reading of the ordinance and the rollovers. While the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. The 24 Proceedings of the Monday, June 19, 2017 Regular City Council Meeting- Appropriation Ordinance includes the Library, which was not included in the budget approved at the May 1, 2017 City Council meeting. She stated that information in the agenda packet provides an overview of differences between the Budget and Appropriation Ordinance Ms. Holleb also reported that in order to provide more accurate and efficient accounting and budgeting of City funds, an annual rollover of funds is required. This eliminates both under and over budgeting of funds in the new fiscal year and is a widely used standard practice for most municipal governments. If first reading is approved this evening, Ms. Holleb stated that the second and final reading would occur on July 17, with a formal public hearing as required by Law. She added that the City is required to have an Ordinance adopted by July 31, and filed with the County. Mayor Lansing asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the first reading of the ordinance and the rollovers. Alderman Moreno made a motion to approve the first reading of the ordinance and the rollovers, seconded by Alderman Rummel. The following voted “Yea”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. COMMUNICATION AND MARKETING COMMITTEE Alderman Beidler provided an update on the City’s Marketing Campaign that is currently underway. She stated that an article was recently published in the Sheridan Road magazine highlighting the launch of the campaign, and included information about projects and other initiatives that the City was working toward, including the Deerpath Golf Course. She stated that there would be information added to the website with a link to additional videos that have been created to highlight the many facets of the campaign. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Dan Seabald, 560 Ivy Ct, Lake Forest offered his opinion to the City Council on moving the Board & Commission meetings and Omnibus agenda item relating to 145 S. Green Bay Road. (Item #7). ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the June 5, 2017 City Council Meeting Minutes 2. Approval of Forest Park Grounds Maintenance Services Contract for FY ‘18 3. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 4. Consideration of a Resolution Clarifying the Conditions of Approval Granted for the Elawa Farm Centennial Celebration by Ordinance No. 2017-36. (Approve by Motion) 5. Approval of South Park Master Plan 6. Award of Bid for the Ferry Hall Bridge Viaduct Span Reconstruction Project COUNCIL ACTION: Approval of the Six (6) Omnibus items as presented 25 Proceedings of the Monday, June 19, 2017 Regular City Council Meeting- Mayor Lansing asked members of the Council if they would like to remove any item or take it separately. Seeing none, Mayor Lansing asked for a motion to approve the Six Omnibus items as presented. Alderman Moreno made a motion to approve the six Omnibus items as presented, seconded by Alderman Rummel. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS 1. Approval of an Ordinance Amending the Lake Forest City Code Relating to Classes of Licenses for Alcoholic Beverages and the Consumption of Alcoholic Beverages in Public (Waive First Reading and Grant Final Approval). City Attorney Vic Filippini presented an overview of the agenda item and stated that the item was an outgrowth from the City’s recent strategic planning sessions regarding the potential consumption and sale of alcohol at the beach. He stated that the item serves as an opportunity to both react to this request, but also to develop a regulatory environment for providing and regulating the sale and consumption of alcohol at this facility. He reviewed items included in the conditions of the license, which includes the sale and consumption of beer and wine only, served in approved containers, limited area for consumption, and monitoring and enforcement standards. He added that the license would not be effective for a 12 month period, but rather would be issued on a weekly basis, which allows the City to scale back on the authorization in a more rapid and expeditious manner. Mr. Filippini stated that the initial license period would be allowed July 1 – October 1, 2017, to align with the season. General discussion and questions regarding the license area, vendor, and marketing or communication of the license took place among the City Council. City Attorney Vic Filippini stated that the vendor selected for this instance would meet all other requirements that are typically set by the City and State concerning the regulation of alcohol, including insurance, BASSET training, etc. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of an Ordinance based on recommendations from the Strategic Planning sessions to amending the Lake Forest City Code relating to classes of licenses for alcoholic beverages and the consumption of alcoholic beverages in public. Alderman Tack made a motion to waive first reading and grant final approval of an Ordinance based on recommendations from the Strategic Planning sessions to amending the Lake Forest City Code relating to classes of licenses for alcoholic beverages and the consumption of alcoholic beverages in public, seconded by Alderman Newman. The following voted “Aye”: Aldermen Beidler, Morris, Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 8- Ayes, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 26 Proceedings of the Monday, June 19, 2017 Regular City Council Meeting- ADJOURNMENT There being no further business. Alderman Rummel made a motion to adjourn, seconded by Alderman Beidler. Motion carried unanimously by voice vote at 7:59p.m. Respectfully Submitted Mike Strong A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 27 The City of Lake Forest CITY COUNCIL WORKSHOP Proceedings of the Monday, June 19, 2017 City Council Workshop Meeting – City Hall, 220 E. Deerpath 4:00 p.m. CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 4:01pm, and Assistant to the City Manager called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman Rummel, Alderman Tack, Alderman Reisenberg, Alderman Moreno and Alderman Buschmann. Also present were: Robert Kiely, City Manager; Mike Strong, Assistant to the City Manager; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Finance Director; Susan Banks, Communications Manager; Sally Swarthout, Director of Parks & Recreation; Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Rob Copeland, Deputy Chief of Police; Kevin Cronin, Deputy Chief of Fire; Mike Gallo, Battalion Chief of Fire. There were approximately 20 people in the audience. CALL TO ORDER AND ROLL CALL 4:01 p.m. 1. Pension Primer Mayor Lansing, welcomed the Council, Members of the Community, and City Staff to the Workshop meeting. He stated that there will be no decisions made by the Council at this meeting. Instead the meeting is meant to present information and to re-open dialogue among the City Council on pensions. He introduced Elizabeth Holleb, Finance Director, to lead the presentation. Alderman Buschmann arrived at 4:03 p.m. Alderman Tack arrived at 4:05 p.m. Elizabeth Holleb, Finance Director, gave an overview of the presentations, studies and actuarial reports that were provided to City Council in their agenda packets and stated that she would run through the presentations and will allow for questions to be asked during the presentations. She began the presentation by reviewing the three pension plans (i.e. Police, Fire, IMRF) that the City provides including information on plan types, benefit types, contribution levels, and benefit levels. She reviewed the portability and termination standards for each and stated that the investment authority for each, which was added to the presentation, is important considering the City is limited in how police and fire pensions can be invested. Those plans are regulated largely by State Statute, which can impact the prospects of 28 Proceedings of the Monday, June 19, 2017 City Council Workshop Meeting their returns. As a result, the funded ratios for both of these pensions have been similar. She added that with the adoption of a Tier 2 system, the City is seeing growth in Tier 2 which will have long-term benefits for reducing the pension obligations for the City; however, we are many years away from seeing a dramatic impact on the City’s contributions to these programs. She stated that the City adopted a policy to achieve 100% funded ratios for both systems by 2040, which is what drives the annual contribution levels and property tax levy requirements. Alderman Moreno arrived at 4:40 p.m. COUNCIL ACTION: Informational Item for Discussion. No Council action was taken. 2. Summary of Police/Fire Preliminary Actuarial Results Elizabeth Holleb, Director of Finance, provided a brief presentation on the preliminary results of the Police and Fire actuarial valuations. She stated that the results are based on current pension funding policy. She reviewed the Police/Fire funds and stated that since April 2016, both funds saw increases in net assets, accrued liabilities and funded ratios. In addition, she stated that the investment return for the Police Fund was 9.67% over the past year, and has averaged a 6.87% return over the past five years. The Fire Fund saw a 9.69% return over the previous year, and has averaged 6.47% over the previous five years. COUNCIL ACTION: Informational Item for Discussion. No Council action was taken. 3. Alternative Scenarios for Public Safety Pension Plans Elizabeth Holleb, Finance Director, introduced Jason Franken, of Foster & Foster, and stated he would be discussing the actuarial assumptions and amortization payments for the funds. She stated that City staff was going to be looking for feedback from the City Council regarding potential modifications to the assumptions. Jason Franken, Foster & Foster, provided some background on the agenda item and stated that the actuarial assumptions help determine liabilities and contribution amounts for the pension plans; and should be reviewed and amended, as desired, to ensure they remain realistic so that they can provide a more reliable sense of security for funding the plans. He briefly reviewed the set of assumptions that are used to determine contribution levels for each plan. These included investment return, salary increase, payroll growth, mortality, retirement, turnover, disability, and others. He stated that there were three assumptions that the City may want to review or further discuss, including: • Mortality Assumption – This determines the rate at which members and beneficiaries pass away. He stated that the Society of Actuaries releases new mortality tables every 10 years to reflect the longer life expectancies. The City currently utilizes the 2000 table; however, a new table was released in 2014, and a specific public sector table is expected to be released next year. He stated that the new table is a bit aggressive, so 29 Proceedings of the Monday, June 19, 2017 City Council Workshop Meeting his recommendation was to make standard adjustments to the 2000 table in line with the Scale BB. This would result in an increase in the liability for Fire plan by $2.1 million and contribution by $135,000; and Police Plan’s liability by $2.4 million and contribution by $155,000. • Salary Increase Assumption – He stated that this assumption is probably the second most important assumption used by an actuary, and it determines how an individual’s salary will increase over his or her career. He stated that flat salary increases do not typically reflect experience due to different step programs, bonuses, and other types of compensation plans. He stated that his recommendation would be for the City to switch to the Department of Insurance (“DOI”) service-based table that starts at 11% or 12% and grades down to 4%. He stated that this would decrease the Fire Plan by $676,000 in liability and reduce its contribution requirement by $75,000; and decrease the Police Plan by $1.2 million in liability and reduce its contribution requirement by $120,000. • Payroll Growth Assumption – He stated that the payroll growth assumption is the extent to which salary increases determine how a department’s payroll grows. He stated that as higher paid members retire, they are replaced with salaried positions that are at a lower level than the salary increase assumption (newer employee salaries grow at a lower rate than veteran or retiree levels). He stated that this assumption is what drives the amortization payments. He stated that if the payroll growth rate were set higher, the future liability would be increased but the current amortization payment could be lowered which provides greater generational equity with the contribution payment. He stated that the City may want to discuss how this assumption could be set, including a level dollar amount or percentage of payroll (i.e. 0, 2.5, or 5.5%). Elizabeth Holleb, Finance Director, reviewed the three assumption discussion points and presented an exercise for understanding their impacts on the liability and contributions for each plan. COUNCIL ACTION: The City Council was favorable to implementing the recommendations for the mortality table and salary increase assumptions. However, requested additional information on the payroll growth assumption. Mayor Lansing requested that the actuary develop a projection of the impact on the liability amortization for the pension funds assuming the City contributes an additional amount from fund balance reserves. 4. Adjournment There being no further discussion. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Newman. Motion carried unanimously by voice vote at 6:00 p.m. Respectfully Submitted, 30 Proceedings of the Monday, June 19, 2017 City Council Workshop Meeting Mike Strong Assistant to the City Manager A complete Binder including all slides and handouts is available at City Hall. 31 RESOLUTIONS The Corporation nam ed on this resolut ion resolves that, ( 11 The Financial Institution is designated as a depos itory for the funds of the Corporation and to pro v ide other financial ac c ommodations indicated in thi s re so luti on . (2) Thi s resolution shall c ontinue to h av e effect un t il ex press written notice of its rescission or modification has been rec e iv ed and recorded by the Financial Institution . Any and all prior resolution s adopted by the Board of Directors of the Corporation and certified to the Financial Institution as governing the operation of this corporation's acc ount(s). are in fu ll force and effect , until the Financial Institution recei v es and acknowledges an ex pre ss w ritten noti ce of its re v ocation , modif ication or replacement. Any re v ocation , modification or replacement of a resolution must be accompanied by documentation , satisfactory to the Financial Institution , establishing the authority for the changes. (3) The signa t ure of an Agent on thi s resolution i s c on c lu sive ev idence of their authority to act on behalf of the Corporation. Any Agent , so long as they act in a representative capac ity as an Agent of the Corporation , is authorized to make any and all other contr acts , agreements , stipulations and orders which they may deem a dvisable for the effectiv e exercise of the powers indicated on page one , from time to time with the Financial Institution , s ubject to any restrictio ns on this resoluti o n or otherwise agreed to in writing . (4) All transactions , if any , w ith resp ect to any depos its , withdrawals , rediscounts and borrowings by or on behalf of the Corporation with the Financial Institution prior to the adoption of this resolution are hereby ratified, approved and confirmed. (5 ) The Corporation agrees to the ter m s and conditions of any account agreement, properly opened by any Agent of the Corporation. The Corporation authorizes the Financ ial Institution , at any time , to charge the Corporation for all checks , drafts , or other orders, for the payment of money , that are drawn on the Financial Institution, so long as they contain the required number of signatures for this purpose . (6 ) The Corporation ac knowledges and agrees that the Financial Institution may furnish at its discretion automated access devices to Agents of the Corporation to facilitate those powers authorized by this resolution or other resolutions in effect at the time of issuance. The term "automated access device " includes , but is no t limited to , credit cards , automated te ller machines (A TMJ , and debit cards . (7) The Corporation ac knowledges a nd agrees tha t th e Financial Institution may rely on alternati v e signature and v erifi c ation codes issued to or obtained from the Agent named o n this resolution . The term "alternative signature and verification codes" inc ludes , but is not limited to, facsimile signatures on file with the Financ ial Institution , personal identification numbers (PIN). and digital signatures . If a facsimile signature specimen has been pro v ided on this resolution , (or that are filed separately by the Co r poration with the Financial Institution from time to t i me) the Financial Institution is authorized to treat the facsimile signature as the signature of the Agent(s) regard less of by whom or by what means the facsimile signature m ay ha v e been affixed so long as it resemb les the facsimile signature specime n on file. The Corporation authorizes each Agent to have custody of the Corporation's private key used to create a digital signatu re and to request issuance of a certificat e listing the corresponding public key . The Financial Institution sh all have no respon sibility or li abi l ity for unauthorized use of alternative sig n atu r e and v erification codes unless otherwis e agreed in writing . Pe nnsyl va n ia . The designation of an Agent does not create a power of attorney ; therefore, Agents are not subject to the provisions of 20 Pa.C.S.A . Section 5601 et seq. (Chapter 56; Decedents , Estates and Fiduciaries Code) unless the agency was created by a separate powe r of attorney . Any provision that assign s Finan c ial Institution rights to act o n beha lf of any person or entity is not subject to the provisions of 20 Pa.C.S.A. Section 5601 et seq. (Chapter 56 ; Decedents , Esta t es and Fiduciaries Code). EFFECT ON PRE V IOU S RESOLUTION S This resoluti o n supersedes resolution dated ______ _ If not completed, a ll reso l utions remain in effect . C ERTIFICATION OF AUTHORITY I further certify that the Board of Di re ctors of the Co r poration has , and at the time of adoption of this resolution had, full power and lawful authority to adopt the resolutions on page 2 and to confer the pow e rs granted above to the persons named who ha v e full power and lawful authority to exercise the same. (Apply seal below whe r e appropriate .) D If checked , the Corporation is a no n-profit c orporation . In Witness W h ereof , I have subscribed my name to this docum ent and affixed the seal Acknowledged and recei v ed on -------- Comments: Corporat e Authorization VMP ® Ba nkers Systems™ Wolters Kluwer Financial Services ©1995, 1997, 2006 of the Corporation on (date). Attest by One Other Officer Secretary FOR FINANCIA L INS T ITUTION USE ONLY (date ) by ___ _ (in itials) 0 T h is resolution is superseded by resoluti on dated CA-1 12/16 /2006 VMPC 158 (0612) Init ials: ------Pa ge 2 o f 2 34