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CITY COUNCIL 2017/06/19 Agenda
THE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, June 19, 2017 at 6:30 pm City Hall Council Chambers Honorable Mayor, Robert Lansing Prudence R. Beidler, Alderman First Ward Stanford Tack, Alderman Third Ward James E. Morris, Alderman First Ward Jack Reisenberg, Alderman Third Ward Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:30 PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR A. Promotion of Michael Mounts from Firefighter/Paramedic to Lieutenant B. 2017-2018 Board and Commission Appointments CROYA NAME OF MEMBER APPOINT/REAPPOINT WARD Carolyn Bielski Appoint LB Jennifer Karras Appoint 1 A copy of Volunteer Profile sheets for new appointments begins on page 11. COUNCIL ACTION: Approve the Mayors Appointments 2. COMMENTS BY CITY MANAGER A. Community Spotlight -Lake Forest Preservation Foundation Annual Awards -Jim Opsitnik, President, Lake Forest Preservation Foundation B. Purchasing 101 PRESENTED BY: Elizabeth Holleb, Finance Director While the City’s Annual Budget controls the overall spending within the City, it is important that the procurement of services, equipment and supplies achieve the best price and terms. 1 Monday, June 19, 2017 City Council Agenda The City operates under Purchasing Policies and Procedures which guide staffs purchases and bidding processes. With some new members on the City Council, Staff thought it would be worthwhile to provide a high-level overview of the purchasing policies and what procurements require City Council authorization. A copy of the presentation can be found beginning on page 13. COUNCIL ACTION: Information only. 3. COMMENTS BY COUNCIL MEMBERS FINANCE COMMITTEE 1. Consideration of the Annual Appropriation Ordinance for FY2018 and Approval of Rollovers (First Reading) STAFF CONTACT: ELIZABETH HOLLEB, FINANCE DIRECTOR (847) 810-3612 PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of the ordinance and the rollovers. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council May 1, 2017 Adoption of FY18 Comprehensive Plan BACKGROUND/DISCUSSION: While the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. It appropriates specific sums of money by object and purpose of expenditures. State statutes require the passage of an Appropriation Ordinance by the end of July, which must be filed with the County Clerk within 30 days of approval. There are some differences between the budget and Appropriation Ordinance. The Appropriation Ordinance includes the Library, which was not included in the budget approved at the May 1, 2017 City Council meeting. The Library expenses are approved by the Library Board. Debt service payments are included in the budget, but are excluded from the Appropriation Ordinance. The ordinances approving the debt issues serve as the legal authorization for these annual expenditures. The Appropriation Ordinance provides for a 10% “contingency” above the budgeted expenditures. Each separate fund includes an item labeled “contingency” with an appropriate sum equivalent to 10% of the total funds budgeted. This practice has been followed for more than thirty years and has worked very efficiently, while still providing for complete City Council control over budgeted expenditures. It is important to note that the City Council and City staff follows the adopted budget as its spending guideline, not the Appropriation Ordinance. Without the contingency, the City Council would have to pass further modifications to the Appropriation Ordinance to cover any unforeseen expenditures exceeding the budget. 2 Monday, June 19, 2017 City Council Agenda In addition, in order to provide more accurate and efficient accounting and budgeting of City funds, an annual rollover of funds is required. This eliminates both under and over budgeting of funds in the new fiscal year and is a widely used standard practice for most municipal governments. The items on the attached rollover list (page 19) consist of projects that were appropriated in FY2017 and will not be completed until FY2018. The list is preliminary at this stage as FY2017 invoices are still being paid, but will be finalized for final reading in July. School District 67 does not recognize the Appropriation Ordinance in their budgeting or auditing standards. However, due to the fact they are a special charter district, their budget must be included in the City’s Appropriation Ordinance. School District 67 numbers are estimates and subject to changes, but are not available until second and final reading of the Ordinance. BUDGET/FISCAL IMPACT: The attached Appropriation Ordinance Worksheet (page 21) demonstrates the reconciliation of the Adopted Budget to the Appropriation Ordinance by fund. COUNCIL ACTION: Approval of the first reading of the ordinance (page 22) and the rollovers. A copy of the ordinance is available for review by the public in the City Clerk’s office. A public hearing will be conducted on July 17, 2017 in conjunction with second reading of the ordinance. 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the June 5, 2017 City Council Meeting Minutes A copy of the minutes can be found on page 34. COUNCIL ACTION: Approval of the Minutes 2. Approval of Forest Park Grounds Maintenance Services Contract for FY ‘18 STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry, 810-3565 PURPOSE AND ACTION REQUESTED: City staff is seeking approval to award a one year contract with Mariani Landscape to provide mowing and ground maintenance services at Forest Park for FY ‘18. BACKGROUND/DISCUSSION: Forest Park is one of the oldest and most celebrated parks on the North Shore and a treasure for the residents of Lake Forest. After the completion of the highly successful rehabilitation project in 2015, the City’s Parks Section resumed its maintenance responsibilities and was charged with keeping the park in its pristine condition. 3 Monday, June 19, 2017 City Council Agenda Since 2011, the City has been outsourcing mowing on other City-owned properties and it has proven to be a beneficial fiscal approach by reducing labor expenses and long-term capital equipment replacement costs. Given the Parks Sections current workload, City Staff recognized the need to outsource Forest Park in order to ensure that the park is maintained at the highest level possible. In FY‘17, staff conducted an expansive bid process that includes mowing and extensive grounds maintenance services for Forest Park. In addition, staff included a three year option in the bid process that provided the City with the right to extend the contract after the first season or rebid the contract for FY ’18 and FY’19. On April 4, 2016 City Council approved the request from City staff to enter into a one year contract with Mariani Landscape to provide mowing and grounds maintenance services at Forest Park, with the ability to extend the contract for an additional two, one-year terms, in the total amount of $37,381.23 for FY’17. City staff is satisfied with the services performed by Mariani Landscape in FY’17 and are recommending the continuation of their services for FY’18. BUDGET/FISCAL IMPACT: Funding for the Forest Park grounds maintenance contract is budgeted in the Parks Fund 220 operating budget. Below is summary of Project budget: FY ’18 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Parks Operating Fund 220 $40,000 $ 37,381.23 Y COUNCIL ACTION: Approval to enter into a one year contract with Mariani Landscape to provide mowing and grounds maintenance services at Forest Park, in the total amount of $37,381.23 for FY’18. 3. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) The following recommendation from the Zoning Board of Appeals is presented to the City Council for consideration as part of the Omnibus Agenda. 180 Atteridge Road – The Zoning Board of Appeals recommended approval of variances from the side yard setbacks to allow alterations to the existing house including modification of the roof form and construction of a replacement covered front porch. A neighboring property owner stated support for the project. No other public testimony was presented. (Board vote: 6 - 0, approved) The Ordinance approving the petition as recommended by the Zoning Board of Appeals, with key exhibits attached, is included in the Council packet beginning on page 40. The Ordinance, complete with all exhibits, is available for review in the Community Development Department. 4 Monday, June 19, 2017 City Council Agenda COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance approving the petition in accordance with the Zoning Board of Appeals’ recommendation. 4. Consideration of a Resolution Clarifying the Conditions of Approval Granted for the Elawa Farm Centennial Celebration by Ordinance No. 2017-36. (Approve by Motion) STAFF CONTACT: Mike Strong, Assistant to the City Manager (810-3680) PURPOSE AND ACTION REQUESTED: On June 5, 2017, the City Council granted final approval of Ordinance 2017-36 authorizing a Centennial Celebration event at Elawa Farm set to take place on Saturday, September 9, 2017. The City Council has requested clarification on the Elawa Farm Foundation’s (“Foundation”) request for music amplification, and on an ending time for the event. A resolution has been prepared that seeks to clarify these issues. BACKGROUND/DISCUSSION: On May 15, 2017, the Foundation made a request to the City Council to authorize an exception from the Special Use Permit (“Permit”) that would permit them to host up to 300 patrons for a Centennial Celebration that is planned to take place on Saturday, September 9, 2017, from 6:00 p.m. to 11:00 p.m. The Foundation’s request, which included hosting the event during the hours specified above, was otherwise consistent with the Permit which authorizes this type of activity at the facility. Prior to the June 5, 2017, City Council meeting, City staff received correspondence from the Middlefork Homeowners’ Association (“Association”) regarding the event stating that they were generally in favor of the event, as long as, all other conditions within the Permit were satisfied and enforced. Additionally and contrary to their original request, the Foundation submitted correspondence stating interest in having amplified music for the event due to a recent wedding cancellation. This information was presented to City Council on June 5, 2017, along with an introduction of Ordinance 2017-36, which authorizes the event subject to certain conditions. During deliberations on an Ordinance City Council noted some inconsistencies between the Foundation’s request and the correspondence received by the Association. To this end, City Council, as part of their granting of final approval of the Ordinance, requested that City staff follow up with both parties to ensure they are aligned on the event approvals. City staff has met with both the Foundation and Association (collectively, “Parties”) regarding these issues and has attached a Resolution on page 50 which clarifies the approvals granted via Ordinance 2017-36, and that has been reviewed and accepted by both Parties. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council May 15, 2017 Discussed COUNCIL ACTION: If determined to be appropriate by the City Council, approval of a Resolution clarifying the conditions of approval granted by Ordinance 2017-36. 5 Monday, June 19, 2017 City Council Agenda 5. Approval of South Park Master Plan STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry (810-3565) PURPOSE AND ACTION REQUESTED: The Parks & Recreation Board request approval of the South Park Master Plan. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Park & Recreation Board 05/16/17 Recommend Approval Public Meeting 03/15/17 Received feedback on design options Public Meeting 01/24/17 Neighborhood visioning session Parks & Recreation Staff 12/8/16 - 05/01/17 Staff worked with Hitchcock Design Group in master plan development BACKGROUND/DISCUSSION: South Park is one of six neighborhood parks in the City of Lake Forest and is located in the southeast portion of the City. The park contains a variety of recreation facilities including tennis courts, two ball fields, batting cage, turf field for soccer, rugby and lacrosse that overlays the outfields, playground, picnic pavilion with restrooms and a small storage area and gravel road with scattered undefined parking. The park is bordered by residential to the north and east, a wood lot along the south and the regional bike trail and railroad along the west edge. Accessible routes between amenities are also limited. The park is in need of many capital improvements to achieve the high standard level expected in Lake Forest parks. In December 2016, City staff selected Hitchcock Design Group to develop a new master plan for South Park. The master plan was needed to develop a comprehensive vision for the park that will serve as a framework for future park use and improvements. The importance of South Park to the neighborhood is very apparent; therefore City staff made it a priority to give residents and park users an opportunity to be a part of the plan development. The park planning process was kicked off on January 24, 2017 with a neighborhood visioning meeting to gather input from attendees regarding the elements that they would like included in the plan. City staff and Hitchcock Design also interviewed other stakeholder for their input; including various City staff members, the Parks and Recreation Board, and the Parks and Recreation Foundation. Hitchcock Design took all the input gathered and prepared schematic design alternatives that included vehicular and pedestrian circulation features, new site improvements, adaptive reuse of existing features, landscape improvements, grading and drainage. City staff reviewed the designs and offered further input. On March 15, 2017, a second public meeting was conducted to gather input from attendees about the design alternatives. The meeting provided helpful feedback that was used to develop a final schematic design. City staff worked with Hitchcock Design to complete the design phase of the master plan that is now 6 Monday, June 19, 2017 City Council Agenda being presented for approval. On page 53 of your packet, we have provided a copy of the master plan for your review. BUDGET/FISCAL IMPACT: Staff is not seeking financial funding for the master plan implementation at this time. The master plan is meant to guide future decisions on park capital improvements. COUNCIL ACTION: App roval of the South Park Master Plan 6. Award of Bid for the Ferry Hall Bridge Viaduct Span Reconstruction Project STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (810-3555) PURPOSE AND ACTION REQUESTED: The Public Works Committee recommends awarding the bid for the Viaduct Span Reconstruction of the Ferry Hall Bridge to Dunnet Bay Construction. BACKGROUND/DISCUSSION: The overall project involves replacing the concrete deck of the viaduct span portion of the Ferry Hall Bridge that has structurally failed. During the normal annual inspection of the Ferry Hall Bridge, staff noticed severe structural failure of the concrete bridge deck. Based on this, staff had to close one lane of the bridge immediately and start the process of determining what repairs were needed to the failed portion of the bridge deck. Wiss, Janney, Elstner Associates, Inc. (WJE hereafter) was hired as an engineering consultant who designed the plans and specifications for the bridge repairs. Based on these documents staff has collected bids for the construction phase of this project. Beginning on page 54 of this agenda packet is WJE’s proposal for construction inspection and material testing. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 6/15/2017 Reviewed & Approved City Council 11/21/2016 Approval of Agreement for Design Services Public Works Committee 6/20/2016 South Approach Assessment Reviewed City Council 7/18/2016 Authorization to Provide a Bridge Condition Report Finance & Public Works Committee 11/14/2016 Executive Summary of Bridge Condition Report Provided BUDGET/FISCAL IMPACT: Bids for the Viaduct Span Reconstruction of the Ferry Hall Bridge were received and opened on June 15, 2017. The City received the following bids: 7 Monday, June 19, 2017 City Council Agenda Company Name Bid Amount Dunnet Bay Construction $573,356 Areatha Construction Company, Inc. $612,191 Rausch Infrastructure LLC $669,132 Kovilic Construction Co., Inc. $713,618 If approved by City Council, the project would commence on or about August 7, 2017 and be completed by Thanksgiving. Upon confirming the start date, a letter will be sent to the residents within the limits of the project two weeks prior to start of construction. The City’s website, under “Construction Updates”, will also provide details on the construction schedule. During construction, Ferry Hall Bridge, the area adjacent to the bridge, and portions of Mayflower Road will be closed for local traffic only. Motorists wanting to travel through the area will use Rosemary Road, Sheridan Road, and Deerpath as the detour. Below is an estimated summary of project budget: FY2018 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Capital Fund $735,370 $695,556 Y COUNCIL ACTION: The Public Works Committee recommends awarding the bid for the Viaduct Span Reconstruction of the Ferry Hall Bridge to Dunnet Bay Construction in the amount of $573,356. In addition, staff is requesting that City Council authorize to expend, if necessary, a 10% contingency for any unforeseen change orders that may occur during construction. Finally, staff recommends approval of an agreement with Wiss, Janney, Elstner Associates in the amount of $64,865 for construction observation, inspection, and material testing. Therefore, the total project cost is not expected to exceed $695,556. COUNCIL ACTION: Approval of the Six (6) Omnibus items as presented 6. ORDINANCES 7. NEW BUSINESS 1. Approval of an Ordinance Amending the Lake Forest City Code Relating to Classes of Licenses for Alcoholic Beverages and the Consumption of Alcoholic Beverages in Public (Waive First Reading and Grant Final Approval). PRESENTED BY: Victor Filippini, City Attorney STAFF CONTACT: Margaret Boyer, City Clerk (847-810-3674) PURPOSE AND ACTION REQUESTED: Staff requests approval of an Ordinance that creates one new liquor license category to provisionally allow for beer and wine to be served by an approved vendor in approved containers in a designated area on the beach during the summer months. Various provisions in Chapters 111 and 97 of the City Code for The City of Lake Forest would be amended to effect these changes. 8 Monday, June 19, 2017 City Council Agenda BACKGROUND/DISCUSSION: The City Council held a Strategic Planning Retreat in February 2017 at Gorton Community Center. Many participants at the retreat had lengthy discussions about the need for new initiatives and identified the City ought to enhance the current food service/restaurant at the lakefront. Currently, the City Code prohibits the consumption of alcoholic beverages on the beach. The City has been in discussions with the current vendor of food on the beach to provisionally authorize the sale of beer and wine in approved containers from 4:00pm to 9:00pm from July 1 through October 1, 2017 as a pilot program. Consumption of beer and wine will only take place in an approved, designated area, and the licensee will post approved sufficient signage to identify that area. A map of the suggested designated area can be found on page 58. As part of this pilot program the licensee will gather data, including sales and demographics to be included in a report to the City Council in the Fall of 2017. As presented in the attached (on page 59) Ordinance, Class K licenses are for one week periods, but will automatically renew until (a) the licensee notifies the Commissioner that it does not wish to renew its license, (b) the Commissioner, in the Commissioner’s absolute discretion, elects not to renew the license (in which case the City shall notify the licensee at least 48 hours before the end of the then-current license period), and (c) the license expires by operation of law on October 1, 2017. Consistent with its provisional nature, a Class K license may be revoked at any time by the Commissioner for any reason or no reason, and the licensee has waived any right to contest such revocation. Additionally, if the ordinance is approved, the Mayor as Liquor Commissioner would be authorized to issue one Class K license. Since a Class K license authorizes the consumption of certain alcoholic beverages in a public area, the Ordinance also creates exceptions to the various open container and public consumption prohibitions found in Chapter 111 and 97 of the City Code for beer and wine purchased pursuant to a Class K license and consumed in the designated area. It is recommended that a license fee of $40.00 for each seven-day Class K license period be established and incorporated into the City’s Fee Schedule. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of an Ordinance based on recommendations from the Strategic Planning sessions to amending the Lake Forest City Code relating to classes of licenses for alcoholic beverages and the consumption of alcoholic beverages in public. 8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 9. ADJOURNMENT Office of the City Manager June 14, 2017 The City of Lake Forest is subject to the requirements of the Americans with Disabilities 9 Monday, June 19, 2017 City Council Agenda Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 10 Volunteer List | Lake Forest Caucus | Carolyn Bielski Volunteer List Print Back Contact Info . First Name: . Last Name: . E-mail: . Title: . Organization: . Address: . Address Line 2: . City: . State: . Zip: . Mobile Phone: . Home Phone: . Notes: Carolyn Bielski carolynbielski@gmail.com Lead Teacher - Art 318VMnchesterCt. Lake BLuff IL 60044 (847) 915-2197 (847) 915-2197 Resident Data/Stats . Ward: . Precinct: . US Citizen: Yes . Registered Voter: Yes . Lake Forest Resident since(YYYY):Lake Bluff resident Since 2002 . Business Name: . Type of Business: . Business Phone: (847) 582-7463 . Position: . Date of Birth (Optional): . Education: BA, History of Art, University of Michigan, 1994 MAAE, Art Education, School of the Art Institute of Chicago, 1997 MA, Curriculum and Instruction, National-Louis University, 2001 . Spouse's Name: Michael . Children's Birth Years. , 2003, 2006 Interest in Community Positions . Committee Representing Our Young Adults (CROYA):IAm Currently Applying For This Position . Other Positions: Other Considerations Please list any regular commitments or travel that would interfere . with your attendance at scheduled meetings: None. Please list any cun-ent or previous community service activites, interests, directorships, etc. -public or private. For each activity . please indicate years served and positions held: Union Church of Lake Bluff Marketing Committee (2012-2015) Lake Bluff PTO Pumpkin Chase - Graphic Deslgner/Marketer (2014-2016) LFHS Art Club sponsor (2014-present) Please list other activities, specialized skills, knowledge, or professional experience that would contribute to your effectiveness in the positionfs) for which you are applying or expressing possible . future interest: Art Teacher, District 115 (19 years) Freelance Graphic Designer (20 years) . References (Optional): Debra Zare, Lake Bluff resident, former co-worker: (847) 542-6020 Dr. Chala Holland. LFHS Principal: cholland@lfschools.net Ptease state briefly why you are volunteering to sen/e The City of . Lake Forest: / have been asked to be the Lake Bluff representative to the CROYA adult board. I have a unique perspective, being a teacher whose students attend CROYA and a parent in the community whose child is a CROYA user. In addition, I have worked directly with CROYA on projects such as creating a logo when the new student union was built and working on the Metra mural at the Gorton viaduct this past summer. Ptease /is( any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you become a candidate or . appointee.: None. Back 11 Vdunteer List | Lake Forest Caucus | Jennifer Karras Volunteer List Print Back Contact Info . Other Positions: My undergraduate education and graduate studies focused on political science, government and policy. My career of more than 25 years has spanned the disciplines of communications, public affairs, public relations, marketing and branding. I have worked on behalf of public and private organizations on both incremental, crisis matters and strategic plans and programs. Other Considerations First Name: Lasf Name: E-mail: Title: Organization: Address: Address Line 2: City: State: Zip: Mobile Phone: Home Phone: Notes: Jennifer Karras jenniferkarras@me.com Brand and Communications Strategy 23 Washington Road Lake Forest IL 60045 (312) 560-3135 (847) 234-6502 Resident Data/Stats ward: Ward 1 Precinct: US Citizen: Yes Registered Voter Yes Lake Forest Resident since(YYyY):2001 Business Name: JKRS Ltd Type of Business: Consulting Business Phone: Position: Chief Strategy Officer Date of Birth (Optional): Education: BA, Political Science, Ithaca College National Government Semester, American University Continuing Education, University of Chicago . Spouse's Name: Michael Karras . Children's Birth Years -1996,-1999,2003 Interest in Community Positions . Committee Representing Our Young Adults (CROYA):IAm Currently Applying For This Position Please list any regular commitments or travel that would interfere . with your attendance at scheduled meetings: None Please list any current or previous community service activites, interests, directorships, etc. -public or private. For each activity . please indicate years served and positions held: DPMAPT, president (2015/2016 and 2016/2017) District 67 Executive APT, board and cabinet member (2015/2016 and 2016/2017) District 67 APT, Board Liaison (2013/2014 and 2014/2015) Spirit of 67 Foundation (2014/2015) LFHS Boosters Board (2014/2015) Beacon Place, Teen Board Leader (Since Sept. 2013) Please list other activities, specialized skills, knowledge, or professional experience that would contribute to your effectiveness in the position(s) for which you are applying or expressing possible . future interest: My undergraduate education and graduate studies focused on political science, government and policy. My career of more than 25 years has spanned the disciplines of communications, public affairs, public relations, marketing and branding. I have worked on behalf of public and private organizations on both Incremental, crisis matters and strategic plans and programs. . References (Optional): Available Upon Request Please state briefly why you are volunteering to serve The City of . Lake Forest: I left my corporate position to dedicate more time to my family and my community. My family has had a very positive experience in the school system and I am interested in playing a role in preserving our District's current and future position as a leader in public education. Please list any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you become a candidate or . appointee.: 12 PURCHASING 101 The City of Lake Forest June 19, 2017 13 Administrative Directive 3-5 •Purchasing Policies and Procedures •Authorization of Procurements 6/19/17 CC 2 Under $1,000 $1,000 Or More Over $10,000 Over $20,000 Department Supervisor or Department Head X X X X Finance Department X X X City Manager X X City Council X 14 Administrative Directive 3-5 •Purchasing Policies and Procedures •Authorization of Contracts 6/19/17 CC 3 Up to $5,000 $5,000 - $19,999 $20,000 & Over Department Head X City Manager X City Council X 15 Administrative Directive 3-5 •Purchasing Policies and Procedures •Pricing •Less than $5,000: Flexible purchasing •$5,000 -$19,999: Open market purchasing (AD3-5 Section 6) •$20,000 and greater: Competitive Bids (AD3-5 Section 7) •EXCEPTIONS provided for in Directive 6/19/17 CC 4 16 Administrative Directive 3-5 •Purchasing Policies and Procedures •Pricing EXCEPTIONS: •Requests for Proposals and Qualification Based Selection (AD 3-5 Section 8) •AD 3-5 Section 9 Exceptions to Requirements •City Council Waiver (2/3 of City Council) •Professional Services –Qualification Based Selection per Section 8 •Emergency Purchases (if over $20,000, ratified at next City Council meeting) •Sole Source Purchases, Government Joint Purchases, Procurements for Resale, Trade/Professional Organizations, Private/Public/Educational memberships •Existing Relationship 6/19/17 CC 5 17 QUESTIONS? 18 City of Lake Forest Rollover List DRAFT 6/19/17 CC - First Reading VENDOR ACCOUNT NO.DESCRIPTION Balance LAKE COUNTY FOREST PRESERVE 101-1101-411-8495 Middlefork Phase II IGA W/ Forest Preserve 17,702.00 FISCAL CHOICE CONSULTING, LLC 101-1101-411-8495 Fire Service Study 7,875.00 HANSON PROFESSIONAL SERVICES I 101-1101-411-8495 EA Review & Assessment High Speed Train 7,930.00 AECOM USA, INC.101-1101-411-8495 Engineering Services Bluff Restoration 20,334.00 TDS DOOR COMPANY 101-1522-419-6744 Fiberglass Door and Frames at Multiple Locations 16,414.00 DIVINCI PAINTERS INC 101-1523-419-3510 City Hall Interior Painting 19,200.00 TDS DOOR COMPANY 101-1539-419-3510 Fiberglass Door and Frames at Multiple Locations 2,942.00 VERIZON WIRELESS MESSAGING SER 101-1540-419-6020 IPADS for New Work Order Program 4,512.00 BRANDSTORM 57 LLC 101-2501-499-8495 Marketing Campaign 3,000.00 GRANT WRITING CONSULTANTS LLC 101-2501-499-8495 Grant Administration 10,000.00 AECOM USA, INC.101-3747-417-3510 Evaluation to Lower S. Beach Access Road Profile 9,700.00 HOUSTON RADAR LLC 101-3747-417-6020 New Traffic Counter 6,866.00 EXCEL LTD, INC.101-5132-431-3510 Upgrading Street Lighting Electrical Cabinet 6,000.00 VERIZON WIRELESS MESSAGING SER 101-5132-431-6020 IPADS for New Work Order Program 4,512.00 PETER BAKER & SON 101-5132-431-6111 2016 Asphalt Material 10,000.00 NEPTUN LIGHT, INC 101-5132-431-6111 LED Light Retro Kits 10,000.00 MORTON SALT CO 101-5136-431-6511 Road Salt Purchase Per Lake County Bid, Annual Salt Purchase 59,150.00 TRAFFIC CONTROL&PROTECTION INC 101-5137-431-6111 Sign Material 7,000.00 NEPTUN LIGHT, INC 101-5138-431-3510 South Beach Light Fixture Replacement 10,000.00 NEPTUN LIGHT, INC 101-5138-431-6111 Cobra Head Fixtures 5,976.00 NEPTUN LIGHT, INC 101-5138-431-6112 Cobra Head Fixtures 5,976.00 AMERICAN GAS LAMP WORKS, LLC 101-5138-431-6112 Gas Light Material 7,500.00 DEMUTH INC 101-5342-438-3510 Waveland Road Drain Repair 12,500.00 FGM ARCHITECTS ENGINEERS 101-7672-421-3510 Architectural Services for Public Safety Building 32,000.00 GENERAL FUND 297,089.00 H W LOCHNER, INC.202-0001-439-7692 Lake Woodbine Bridge Project 34,213.00 MOTOR FUEL TAX 34,213.00 MPC COMMUNICATIONS & LIGHTING,205-7672-421-6610 Fire Tablet Mounting Services 5,610.00 EMERGENCY TELEPHONE FUND 5,610.00 CRAIG BERGMANN LANDSCAPE DESIG 220-5774-452-3510 N. Western Ave Streetscape Project 5,356.00 LANDSCAPE CONCEPTS MANAGEMENT 220-5775-452-3510 67135-Mulch Installation 7,810.00 PLANTE & MORAN, PLLC 220-8065-451-7501 Services for Implementation of Rectrac 13,894.00 VERMONT SYSTEMS, INC 220-8065-451-7501 Software Purchase, Installation 47,873.00 PARKS & RECREATION 74,933.00 BLECK ENGINEERING CO INC 311-0050-413-3511 Survey for McCormick Ravine Area 6,933.00 PETER BAKER & SON 311-0050-417-6711 2016 Street Resurfacing 38,742.00 A LAMP CONCRETE CONTRACTORS, I 311-0050-417-7601 East Train Station Parking Lot 37,513.00 AECOM USA, INC.311-0050-417-7686 Forest Park Bluff Restoration Feasibility Study 33,400.00 AECOM USA, INC.311-0050-417-7686 Consulting Services 40,000.00 HANSON PROFESSIONAL SERVICES I 311-0050-417-7689 Telegraph Train Underpass 28,224.00 JOHN KENO AND COMPANY, INC 311-0050-417-7696 Ravine Repairs to McCormick Ravine 7,472.00 GEWALT-HAMILTON ASSOC INC 311-0050-417-7697 Winwood Sanitary Sewer 5,785.00 WISS JANNEY ELSTNER ASSOC 311-0050-417-7699 Phase II Design for the Ferry Hall Bridge 17,757.00 MARION INC 311-0050-419-6715 City Hall Chimney Repointing 9,240.00 ESTATES MARVIN WINDOW CENTER 311-0050-419-6718 Volwiler Window Replacement 9,900.00 DCG ROOFING SOLUTIONS INC 311-0050-419-6718 Lake Forest Parking Garage Canopies 5,623.00 JAMES LA DUKE AND ASSOCIATES 311-0050-419-6719 Exterior Wood Repairs 6,655.00 BRUCE BRUGIONI CONSTRUCTION 311-0050-419-6719 Chimney Repair 19,430.00 DCG ROOFING SOLUTIONS INC 311-0050-419-6731 Lake Forest Parking Garage Canopies 6,320.00 DIVINCI PAINTERS INC 311-0050-419-6731 Bank Lane Parking Garage 11,900.00 WISS JANNEY ELSTNER ASSOC 311-0050-431-6723 Misc. Bridge Repairs 14,650.00 DIVINCI PAINTERS INC 311-0050-431-6723 Prep / Painitng of 6 Bridge Railings at 3 Locations 7,825.00 BRUCE BRUGIONI CONSTRUCTION 311-0050-431-6723 Walden Bridge Repairs 13,668.00 DIVINCI PAINTERS INC 311-0050-431-6723 Steel Superstructure Painting 14,500.00 NEPTUN LIGHT, INC 311-0050-431-6741 LED Square Light Fixtures Throughout Town 6,264.00 T. Y. LIN INTERNATIONAL, INC.311-0050-431-7909 McClory Bike Path 19,686.00 CHARLES J FIORE COMPANY INC 311-0050-453-6714 Golf Course Landscaping Plans 19,500.00 PASQUESI PLUMBING CORP 311-0060-419-7658 Gorton Theatre Drain 9,880.00 JAMES LA DUKE AND ASSOCIATES 311-0060-419-7658 Elawa Door Replacements 15,150.00 BRUCE BRUGIONI CONSTRUCTION 311-0060-419-7658 Gorton Tuckpointing 9,075.00 GEWALT-HAMILTON ASSOC INC 311-0060-419-7717 Phase III Metra Interior Renovation Project 71,279.00 MAG CONSTRUCTION CO 311-0060-419-7717 East Train Station Interior Improvements 363,418.00 OLSON BROS RECREATIONAL SURFAC 311-0060-452-7605 041717-West Park Tennis Court Maintenance 19,850.00 CAPITAL IMPROVEMENTS FUND 869,639.00 19 City of Lake Forest Rollover List DRAFT 6/19/17 CC - First Reading JACOB & HEFNER ASSOCIATES, INC 322-2501-499-3535 Laurel Ave Clean-Up Supervision 15,726.00 LAUREL/WESTERN REVELOPMENT 15,726.00 SCIENTIFIC METHODS INC.501-6071-434-3510 LT2 Cryptosporidium 6,910.00 STRAND ASSOCIATES, INC 501-6071-434-3510 Water Meter Loss Evaluation 6,120.00 STRAND ASSOCIATES, INC 501-6071-434-3510 Water Records Review Audit 8,020.00 JETS ELECTRICAL TESTING & FIEL 501-6071-434-3510 Generator Breaker Testing 11,400.00 MCHENRY ANALYTICAL WATER 501-6071-434-3510 IEPA Required Lab Testing 9,008.00 FLOLO CORPORATION 501-6072-434-3510 Split Case Pump 7,950.00 MIDWEST MOBILE WASHERS, LLC 501-6072-434-3510 Elevated Tank Cleaning 5,850.00 VERIZON WIRELESS MESSAGING SER 501-6072-434-6020 IPADS for New Work Order Program 4,000.00 DI MEO BROS INC 501-6073-433-3510 Fire Hydrant Installation 6,000.00 M. TANZILLO, INC.501-6073-433-4210 Hauling Spoils 6,010.00 2741 HERKY'S TRUCKING INC 501-6073-433-4210 Excavating 9,460.00 ADS ENVIRONMENTAL SERVICES 501-6078-433-3515 2017 Leak Detection Services 18,592.00 HBK WATER METER SERVICE INC 501-6078-433-3516 Water Metering Testing 16,200.00 DELL MARKETING L.P 501-6078-433-6621 (2) Rugged Tablets, Docking Stations, Table Stands, Desk Docks 5,408.00 VERIZON WIRELESS MESSAGING SER 501-6190-433-6020 IPADS for New Work Order Program 1,000.00 ILLINOIS PUMP INC 501-6191-433-3510 Rebuild 2nd Pump at SW Lift Station 8,768.00 MENONI & MOCOGNI INC 501-6191-433-6111 W & S Material April 2016 6,350.00 WATER & SEWER FUND 137,046.00 ARLINGTON POWER EQUIPMENT INC 508-0001-433-7502 Hydraulic Tools & Equip.14,000.00 STRAND ASSOCIATES, INC 508-0001-434-3510 Water Meter Loss Evaluation 1,300.00 DEMUTH INC 508-0001-434-6757 VT Sanitary Sewer By-Pass Services 6,000.00 ILLINOIS PUMP INC 508-0001-434-6757 Rebuilding Both Pumps at VT Lift Station 19,865.00 DCG ROOFING SOLUTIONS INC 508-0001-434-6757 VT Roof Replacement 10,870.00 BLECK ENGINEERING CO INC 508-0001-441-7501 Southwest Sewer Force Main & Church Road Sanitary 12,000.00 DEMUTH INC 508-0001-441-7501 Force Main Excavation 19,900.00 PASQUESI PLUMBING CORP 508-0001-441-7501 Church Rd San Sewer Replacement 19,990.00 WATER & SEWER CAPITAL IMPROVEMENT FUND 103,925.00 LOHMAN GOLF DESIGNS 510-2501-454-7755 Design Services for Deer Path Golf Course 10,240.00 V3 COMPANIES OF ILLINOIS, LTD 510-2501-454-7755 Engineering Services for Deer Path Golf Course 5,000.00 CAPITAL IMPROVMENTS FOR GOLF COURSE 15,240.00 MCNEILUS TRUCK & MFG CO 601-5901-437-4311 New Floor - Vehicle #184 9,000.00 FLEET 9,000.00 GRAND TOTAL OF ALL FUNDS 1,562,421.00 20 Expenditures Debt FY2018 Payments Rollovers Library Subtotal Contingency Approp Ord 101 General Fund 33,135,562 297,089 33,432,651 3,343,265 36,775,916 120 Flex 8,000 8,000 800 8,800 122 LF Hospital Project 1,919,180 1,919,180 191,918 2,111,098 124 MS Site Project 2,066,315 2,066,315 206,632 2,272,947 201 Park & Public Land 445,000 445,000 44,500 489,500 202 MFT 1,300,000 34,213 1,334,213 133,421 1,467,634 205 Emergency Telephone 231,797 5,610 237,407 23,741 261,148 210 Senior Resources 617,377 617,377 61,738 679,115 220 Parks and Recreation (incl Rec Dev)9,285,864 74,933 9,360,797 936,080 10,296,877 223 Parks Equip Reserve 160,000 160,000 16,000 176,000 224 Special Recreation 465,040 465,040 46,504 511,544 230 Cemetery 825,397 825,397 82,540 907,937 245 Foreign Fire Insurance 185,000 n/a 0 246 Drug Asset Forfeiture 35,000 35,000 3,500 38,500 247 Alcohol Asset Forfeiture 90,000 90,000 9,000 99,000 248 Housing Trust 250,000 250,000 25,000 275,000 0 0 311 Capital Improvement 5,783,947 869,639 6,653,586 665,359 7,318,945 322 Laurel/Western Redevelopment TIF 1,493,150 15,726 1,508,876 150,888 1,659,764 422 SSA 25 - Knollwood Sewer 70,935 (70,935)0 0 423 SSA 26 - Waukegan Sewer 20,051 (20,051)0 0 424 SSA 29 - Saunders Road 144,563 (144,563)0 0 425 2004B - Storm Sewer 532,430 (532,430)0 0 0 428 2009 G.O. Bonds - Western Avenue 278,745 (278,745)0 0 429 2010 G.O. Bonds 627,474 (627,474)0 0 432 2013 Refunding 2010A 436,513 (436,513)0 0 433 2015 G.O. Bonds 469,425 (469,425)0 0 501 Water & Sewer 7,861,678 137,046 7,998,724 799,872 8,798,596 508 Water and Sewer Capital 7,206,000 103,925 7,309,925 730,993 8,040,918 510 Deerpath Golf Course 2,868,881 15,240 2,884,121 288,412 3,172,533 601 Fleet 1,844,789 9,000 1,853,789 185,379 2,039,168 605 Liability Insurance 1,267,352 1,267,352 126,735 1,394,087 610 Self Insurance 6,160,000 6,160,000 616,000 6,776,000 701 Fire Pension 2,548,000 2,548,000 254,800 2,802,800 702 Police Pension 2,870,000 2,870,000 287,000 3,157,000 709 Trust Care Funds 93,503,465 (2,580,136)1,562,421 0 92,300,750 9,230,077 101,530,827 Library 4,051,039 4,051,039 405,104 4,456,143 4,051,039 96,351,789 9,635,181 105,986,970 SD 67 0 0 Appropriation Ordinance Total 105,986,970 THE CITY OF LAKE FOREST Appropriation Ordinance Worksheet Pension/Trust Funds Total All Funds Special Revenue Funds Capital Project Funds Debt Service Funds Enterprise Funds Internal Service Funds 21 AN ORDINANCE MAKING APPROPRIATION FOR CORPORATE PURPOSES AND FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING MAY 1, 2017 AND ENDING APRIL 30, 2018 BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, an Illinois special charter and home rule municipal corporation located in Lake County, Illinois, as follows: Section 1: That the following sums, or so much thereof as may be authorized by law, be and the same are hereby appropriated from the respective fund designated in this ordinance for the corporate purposes of The City of Lake Forest and for the objects and purposes stated herein according to departments and other separate agencies, and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, to defray the necessary expenses of the City and its Public Schools for the fiscal year commencing May 1, 2017 and ending April 30, 2018. GENERAL FUND General Government Appropriation Salaries and Benefits 2,865,392$ Supplies/Other Services and Charges 5,418,375 Capital Equipment Contingency - to meet expenses of emergencies and optional expenses not otherwise provided for 3,343,265 TOTAL GENERAL GOVERNMENT 11,627,032$ Law Contractual Services 450,000$ TOTAL LAW 450,000$ Community Development Salaries and Benefits 1,640,145$ Supplies/Other Services and Charges 174,987 Capital Equipment - TOTAL COMMUNITY DEVELOPMENT 1,815,132$ Public Works Administration Salaries and Benefits 409,030$ Supplies/Other Services and Charges 87,307 TOTAL PUBLIC WORKS ADMINISTRATION 496,337$ Public Buildings Building Maintenance Salaries and Benefits 899,970$ Supplies/Other Services and Charges 731,224 TOTAL PUBLIC BUILDINGS 1,631,194$ 6/19/17 CC - First Reading 22 Appropriation Streets Salaries and Benefits 1,048,074$ Supplies/ Other Service and Charges 823,439 TOTAL STREETS 1,871,513$ Sanitation Salaries and Benefits 1,279,489$ Supplies/ Other Service and Charges 1,043,055 TOTAL SANITATION 2,322,544$ Storm Sewers Salaries and Benefits 132,372$ Supplies/ Other Service and Charges 49,168 TOTAL STORM SEWERS 181,540$ Engineering Salaries and Benefits 573,407$ Supplies/ Other Service and Charges 104,729 TOTAL ENGINEERING 678,136$ Fire Administration Salaries and Benefits 4,510,163$ Supplies/ Other Service and Charges 1,646,430 Sub-Total 6,156,593$ Emergency Medical Services Supplies/ Other Service and Charges 35,550$ Sub-Total 35,550$ Fire Suppression Supplies/ Other Service and Charges 108,000$ Sub-Total 108,000$ TOTAL FIRE 6,300,143$ Police Salaries and Benefits 6,199,861$ Supplies/ Other Service and Charges 3,202,484 TOTAL POLICE 9,402,345$ TOTAL AMOUNT APPROPRIATED FROM THE GENERAL FUND 36,775,916$ 6/19/17 CC - First Reading 23 Appropriation Flex Fund Supplies/Other Services and Charges 8,000$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 800 TOTAL AMOUNT APPROPRIATED FROM Flex Fund 8,800$ Lake Forest Hospital Project Supplies/Other Services and Charges 1,919,180$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 191,918 TOTAL AMOUNT APPROPRIATED FROM Lake Forest Hospital Project Fund 2,111,098$ MS Site Project Supplies/Other Services and Charges 2,066,315$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 206,632 TOTAL AMOUNT APPROPRIATED FROM Lake Forest Hospital Project Fund 2,272,947$ PARK AND PUBLIC LAND FUND Park Improvements 445,000$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 44,500 TOTAL AMOUNT APPROPRIATED FROM THE PARK AND PUBLIC LAND FUND 489,500$ MOTOR FUEL TAX FUND Capital Improvements 1,334,213$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 133,421 TOTAL AMOUNT APPROPRIATED FROM THE MOTOR FUEL TAX FUND 1,467,634$ EMERGENCY TELEPHONE FUND Police Salaries and Benefits -$ Supplies/ Other Service and Charges 237,407 Capital Equipment - Contingency to meet expenses for emergencies and expenses not otherwise provided for 23,741 TOTAL POLICE 261,148$ TOTAL AMOUNT APPROPRIATED FROM THE EMERGENCY TELEPHONE FUND 261,148$ 6/19/17 CC - First Reading 24 Appropriation SENIOR RESOURCES COMMISSION FUND Salaries and Benefits 372,898$ Supplies/Other Services and Charges 244,479 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 61,738 TOTAL AMOUNT APPROPRIATED FROM THE SENIOR RESOURCES COMMISSION FUND 679,115$ PARKS AND RECREATION FUND Recreation Recreation Programs Salaries and Benefits 3,388,915$ Supplies/ Other Service and Charges 2,308,966 Capital Equipment - Sub-Total 5,697,881$ Parks Equipment Reserve 160,000 Contingency to meet expenses of emergencies and expenses not otherwise provided for 952,080 TOTAL RECREATION SECTION 6,809,961$ Parks and Forestry Administration Salaries and Benefits 2,382,225$ Supplies/ Other Service and Charges 647,641 Capital Equipment 150,000 Sub-Total 3,179,866$ Grounds Maintenance Supplies/ Other Service and Charges 299,800$ Sub-Total 299,800$ Athletic Field Plg/Tennis Supplies/ Other Service and Charges 70,000$ Sub-Total 70,000$ Lakefront Facilities Supplies/ Other Service and Charges 30,000$ Capital Equipment - Sub-Total 30,000$ Tree Trimming Supplies/ Other Service and Charges 37,250$ Sub-Total 37,250$ 6/19/17 CC - First Reading 25 Appropriation Tree Removal Supplies/ Other Service and Charges 16,500$ Sub-Total 16,500$ Insect & Disease Supplies/ Other Service and Charges 19,000$ Sub-Total 19,000$ Tree & Shrub Planting/Care Supplies/ Other Service and Charges 10,500$ Sub-Total 10,500$ TOTAL PARKS AND FORESTRY SECTION 3,662,916$ TOTAL AMOUNT APPROPRIATED FROM THE PARKS AND RECREATION FUND 10,472,877$ SPECIAL RECREATION FUND Salaries and Benefits 38,551$ Supplies/Other Services and Charges 280,439 Capital Improvements 146,050 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 46,504 TOTAL AMOUNT APPROPRIATED FROM THE SPECIAL RECREATION FUND 511,544$ CEMETERY COMMISSION FUND Salaries and Benefits 404,404$ Supplies/Other Services and Charges 210,993 Capital Improvements 210,000 Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 82,540 TOTAL AMOUNT APPROPRIATED FROM THE CEMETERY COMMISSION FUND 907,937$ PUBLIC LIBRARY FUND Library Services Salaries and Benefits 2,625,653$ Supplies/Other Services and Charges 1,060,386 Building Maintenance - Supplies/Other Services and Charges 185,000$ Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 405,104 Sub-Total 4,276,143$ 6/19/17 CC - First Reading 26 Appropriation Capital Equipment 80,000$ Capital Improvements 100,000 Sub-Total 180,000$ TOTAL AMOUNT APPROPRIATED FROM THE PUBLIC LIBRARY FUND 4,456,143$ DRUG ASSET FORFEITURE FUND Supplies/Other Services and Charges 35,000$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 3,500 TOTAL AMOUNT APPROPRIATED FROM DRUG ASSET FORFEITURE FUND 38,500$ ALCOHOL ASSET FORFEITURE FUND Supplies/Other Services and Charges 90,000$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 9,000 TOTAL AMOUNT APPROPRIATED FROM ALCOHOL ASSET FORFEITURE FUND 99,000$ HOUSING TRUST FUND Supplies/Other Services and Charges 250,000$ Capital Improvements - Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 25,000 TOTAL AMOUNT APPROPRIATED FROM THE HOUSING TRUST FUND 275,000$ CAPITAL IMPROVEMENTS FUND Salaries and Benefits -$ Supplies/Other Services and Charges 6,180 Capital Equipment 547,730 Capital Improvements 6,099,676 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 665,359 TOTAL AMOUNT APPROPRIATED FROM THE CAPITAL IMPROVEMENTS FUND 7,318,945$ Laurel/Western Redevelopment Supplies/Other Services and Charges 293,150 Capital Improvements 1,215,726$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 150,888 TOTAL AMOUNT APPROPRIATED FROM THE RT 60 INTERSECTION FUND 1,659,764$ 6/19/17 CC - First Reading 27 Appropriation 2011B Bond Storm Sewer Debt retirement -$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for - TOTAL AMOUNT APPROPRIATED FROM THE 2011B BOND STORM SEWER FUND -$ WATER AND SEWER FUND General Government Salaries and Benefits 239,013$ Supplies/Other Services and Charges 2,016,868 Debt retirement 2,215,390 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 799,872 TOTAL GENERAL GOVERNMENT 5,271,143$ Public Works Salaries and Benefits 2,048,637$ Supplies/Other Services and Charges 1,478,816 TOTAL PUBLIC WORKS ADMINISTRATION 3,527,453$ TOTAL AMOUNT APPROPRIATED FROM THE WATER AND SEWER FUND 8,798,596$ WATER AND SEWER CAPITAL FUND Capital Equipment -$ Capital Improvements 7,309,925 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 730,993 TOTAL AMOUNT APPROPRIATED FROM THE WATER AND SEWER CAPITAL FUND 8,040,918$ DEERPATH GOLF COURSE FUND Administration Salaries and Benefits 480,264$ Supplies/Other Services and Charges 438,340 Capital Equipment - Capital Improvements 1,115,240 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 288,412 TOTAL ADMINISTRATION 2,322,256$ Course Maintenance Salaries and Benefits -$ Supplies/Other Services and Charges 156,297 TOTAL COURSE MAINTENANCE 156,297$ 6/19/17 CC - First Reading 28 Appropriation Clubhouse Salaries and Benefits 141,729$ Supplies/Other Services and Charges 552,251 TOTAL CLUBHOUSE 693,980$ TOTAL AMOUNT APPROPRIATED FROM THE DEERPATH GOLF COURSE FUND 3,172,533$ FLEET FUND Salaries and Benefits 763,275$ Supplies/Other Services and Charges 1,090,514 Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 185,379 TOTAL AMOUNT APPROPRIATED FROM THE FLEET FUND 2,039,168$ LIABILITY INSURANCE FUND Supplies/Other Services and Charges 1,267,352$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 126,735 TOTAL AMOUNT APPROPRIATED FROM THE LIABILITY INSURANCE FUND 1,394,087$ SELF INSURANCE FUND Supplies/Other Services and Charges 6,160,000$ Contingency to meet expenses for emergencies and capital improvements not otherwise provided for 616,000 TOTAL AMOUNT APPROPRIATED FROM THE SELF INSURANCE FUND 6,776,000$ FIREFIGHTERS' PENSION FUND Other Services and Charges 2,548,000$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 254,800 TOTAL AMOUNT APPROPRIATED FROM THE FIREFIGHTERS' PENSION FUND 2,802,800$ POLICE PENSION FUND Other Services and Charges 2,870,000$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 287,000 TOTAL AMOUNT APPROPRIATED FROM THE POLICE PENSION FUND 3,157,000$ 6/19/17 CC - First Reading 29 Appropriation Public Schools THE CITY OF LAKE FOREST Not available until second reading of the ordinance School District No. 67 From the Education Fund -$ From the Operations, Building and Maintenance Fund - From the Capital Projects Fund - From the Illinois Municipal Retirement/Social Security Fund - From the Working Cash Fund - From the Transportation Fund - TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST (School District No. 67)-$ 6/19/17 CC - First Reading 30 Summary of the Amounts Appropriated From the Several Funds Fund Appropriation General 36,775,916$ Flex 8,800 Lake Forest Hospital Project 2,111,098 MS Site Project 2,272,947 Park and Public Land 489,500 Motor Fuel Tax 1,467,634 Emergency Telephone 261,148 Senior Resources Commission 679,115 Parks and Recreation 10,472,877 Special Recreation 511,544 Cemetery Commission 907,937 Public Library 4,456,143 Drug Asset Forfeiture 38,500 Alcohol Asset Forfeiture 99,000 Affordable Housing 275,000 Capital Improvements 7,318,945 Laurel/Western Redevelopment 1,659,764 2011B Bond Storm Sewer - Water and Sewer 8,798,596 Water and Sewer Capital Fund 8,040,918 Deerpath Golf Course 3,172,533 Fleet 2,039,168 Liability Insurance 1,394,087 Self Insurance 6,776,000 Firefighters' Pension 2,802,800 Police Pension 3,157,000 Sub-Total 105,986,970$ The City of Lake Forest School District No. 67 Not available until second reading of the ordinance Education -$ Operations, Building and Maintenance - Capital Projects - Illinois Municipal Retirement/Social Security - Working Cash - Transportation - Sub-Total -$ GRAND TOTAL 105,986,970$ 6/19/17 CC - First Reading 31 Section 2: That any sum of money heretofore appropriated and not expended now in the Treasury of The City of Lake Forest, or that hereafter may come into the Treasury of The City of Lake Forest, is hereby reappropriated by this Ordinance. Section 3: That the funds derived from sources other than the 2016 tax levy and other revenue pledged for specific purposes may be allotted by the Mayor and City Council to such appropriations and in such amounts respectively, as said Corporate Authorities may determine within the limits of said appropriations, respectively, insofar as doing same does not conflict with the law. Section 4: That any unexpended balances of any items of any general appropriation made by this Ordinance may be expended in making up any deficiency in any other item in the same general appropriation made by this Ordinance and is hereby appropriated therefore. Section 5: That any sum of money received for a specific purpose or category of expenditure from any source other than real estate taxes (including without limitation grants and donations) that is not specifically authorized by this appropriation ordinance shall be authorized for expenditure upon acceptance of such sum of money by the City, provided that such expenditure is approved in accordance with applicable City ordinances and procedures. Section 6: That the sum of money that the Corporate Authorities of the City (or such subordinate body of the City empowered to authorize the expenditure of funds) have approved, or will approve, to satisfy a lawful debt of the City, and for which money is available in the Treasury (or in the specific fund over which a subordinate body may have authority) at the time of such approval, is hereby appropriated by this ordinance. Section 7: That if any item or portion thereof of this Appropriation Ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion of such item or the remaining portions of this Ordinance. Section 8: The City Council shall at any time have the power, to make transfers of sums of money appropriated for one corporate object or purpose, but no appropriation for any object or purposes shall thereby be reduced below any amount sufficient to cover all obligations incurred or to be incurred against such appropriation. Section 9: At any time during the fiscal year when an expenditure shall exceed the amounts set forth in this ordinance and there are funds available in the City's Treasury, the City Council may approve such expenditure and grant a supplemental appropriation for such purpose contemporaneously. Section 10: This ordinance shall be in force ten (10) days from and after its passage, approval and publication. 6/19/17 CC - First Reading 32 PASSED THIS ____ day of ________________, 2017 ____________________________________________ APPROVED THIS ____ day of ________________, 2017 _____________________________________________ ATTEST: ______________________________________ City Clerk That this ordinance be published in pamphlet form and be made available to the public at the City Hall service counter. 6/19/17 CC - First Reading 33 The City of Lake Forest CITY COUNCIL Proceedings of the Monday, June 5, 2017 City Council Meeting - City Council Chambers, 6:30pm CALL TO ORDER AND ROLL CALL: Honorable Mayor Lansing called the meeting to order at 6:30pm, and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Lansing, Alderman Newman, Alderman Rummel, Alderman Tack, Alderman Reisenberg, Alderman Moreno and Alderman Buschmann. Absent: Alderman Beidler and Alderman Morris. Also present were: Robert Kiely Jr., City Manager; Catherine Czerniak, Director of Community Development, Elizabeth Holleb, Director of Finance; Victor Filippini, City Attorney; Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Pete Siebert, Fire Chief; Mike Strong, Assistant to the City Manager along with other members of City Staff. There were approximately 30 persons present in the Council Chambers. CALL TO ORDER AND ROLL CALL 6:30 pm PLEDGE OF ALLEGIANCE was recited by all those present in the Chamber. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. CROYA- Maddy Moore, Scholarship Winner -“Spirit of CROYA” Margot Martino Essay Contest Mayor Lansing introduced CROYA Manager, Todd Nahigian who provided CROYA background, stating that there are over 300 programs annually and this year alone, 9-10,000 contacts have been made with the youth of Lake Forest and Lake Bluff. He introduced Maddy Moore, who read her winning essay to the Council. Mayor Lansing thanked her for her encouraging words for the excellent City program. B. Consideration of an Ordinance Amending Section 32.083 of the City Code, Housing Trust Fund Board. (Waive first reading and grant final approval) Mayor Lansing reported that the City Council is being asked to amend the current code to adjust the membership of the Housing Trust Fund Board established in 2011 from seven to three. The HTFB acts as an advisory body to the City Council on matters relating to diversity in housing in the community. Unlike other City boards and commissions, the HTFB does not focus on individual petitions but instead, focuses primarily on policy, programs and on making recommendations to the City Council on expenditures of funds from the City’s Housing Trust Fund. In the past, the seven member HTFB included representatives from local institutions such as the College, the Hospital and the Senior Resources Commission and at times, the diversity of interests of the group limited its effectiveness and responsiveness. Mayor Lansing reported that as a result, in recent years, the Board has been inactive. Given the upcoming significant contribution that will be made to the Housing Trust Fund by the developer of the Laurel and Western Avenues site, Mayor Lansing determined that re-activating the HTFB is appropriate and that by reducing the membership, the Board will be positioned to respond 34 Proceedings of the Monday, June 5, 2017 Regular City Council Meeting- efficiently and effectively to opportunities that arise. When appropriate, the HTFB will bring in representatives from various community institutions to explore partnership opportunities. Mayor Lansing reported that after the HTFB has a chance to meet and establish short term goals and a work plan, an update will be provided to the City Council. Mayor Lansing asked if there was anyone from the Council or the public who would like to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance amending Section 32.083, Housing Trust Fund Board. Alderman Reisenberg made a motion to waive first reading and grant final approval of the Ordinance amending Section 32.083, Housing Trust Fund Board, seconded by Alderman Newman. The following voted “Aye”: Aldermen Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. Based on the amendment to the City Code, Mayor Lansing made the following appointments. C. 2017-2018 Board & Commission Appointments/Reappointments HOUSING TRUST FUND BOARD NAME OF MEMBER APPOINT/REAPPOINT TERM Donald Schoenheider Appoint as Chairman 2 Charles King Appoint 2 Chris Baker Appoint 1 COUNCIL ACTION: Approve the Mayor’s Appointments Alderman Buschmann made a motion to approve the Mayor’s appointments, seconded by Alderman Newman. Motion carried unanimously by voice vote. Mayor Lansing stated there is an issue in Ward 2 regarding powerlines behind the houses, and he will be referring this issue to the Public Works Committee. COMMENTS BY CITY MANAGER A. Update on Fort Sheridan Forest Preserve Enhancement Project - Ty Kovach, Executive Director, Lake County Forest Preserve District City Manager Robert Kiely reported that the City of Lake Forest has a rich tradition of working with the Lake County Forest Preserve. He introduced the President and Treasurer, Ann Maine and Mike Rummel. They reviewed work being done on the Everett Road Trail, the Middlefork Bridge, access to the Des Plaines River Trail and how to access and use the preserve areas. The City Council had discussion on the work at Ft. Sheridan and the continuing work with the “GLFR” project happening at the lakefront and ravines at Ft. Sheridan. B. Tick Talk - Sally Swarthout, Director of Parks, Recreation and Forestry City Manager Robert Kiely introduced Sally Swarthout, Director of Parks, Recreation and Forestry. Ms. Swarthout gave an overview presentation about ticks, tick season, prevention and steps to take after a bite. 35 Proceedings of the Monday, June 5, 2017 Regular City Council Meeting- She also reported that the McCormick Day Camp will move to Northcroft Park due to a large tick population in the ravines and woods at McCormick Day Camp. The City Council had discussion on moving the Camp. John Sentell, President of Open Lands, agreed that the spike in the tick population is due to a “blip” in nature and that we will hopefully see numbers return back to normal next summer. COMMENTS BY CITY CCOUNCIL MEMBERS Mayor Lansing reported that the next item was the result of negotiations vetted at the PCA meeting held earlier in the day. He introduced DeSha Kalmar. PERSONNEL COMPENSATION AND ADMINISTRATION COMMITTEE 1. Approval of Metropolitan Alliance of Police (MAP) Collective Bargaining Agreement between the City and the Lake Forest Police Officers DeSha Kalmar, Director of Human Resources, gave an overview of the contract that was approved by the PCA Committee, highlighting parts of the contract that reflect the general range increases of 1% for Steps 1- 6 and 2.5% for Step 7. Additionally, she reported that should the State reduce the City’s LGDF, the annual salary adjustments will be reduced as follows: Amount of LGDF Reduction Salary Reduction 1-5% LGDF Reduction 0.2% 6-10% LGDF Reduction 0.4% Over 10% LGDF Reduction 0.6% Further, if the State of Illinois legislature freezes local property taxes at any time during the contract period, the City has the right to reopen the wage section only for the fiscal year or years affected by the property tax freeze. Mayor Lansing asked if there was anyone from the Council or the public who would like to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of Metropolitan Alliance of Police (MAP) Collective Bargaining Agreement between the City and the Lake Forest Police Officers for the period May 1, 2017 through April 30, 2021. Alderman Moreno made a motion for approval of Metropolitan Alliance of Police (MAP) Collective Bargaining Agreement between the City and the Lake Forest Police Officers for the period May 1, 2017 through April 30, 2021, seconded by Alderman Reisenberg. The following voted “Aye”: Aldermen Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Dan Seabald, 560 Ivy Ct, Lake Forest offered his opinion to the City Council on moving the Board & Commission meetings and Omnibus agenda item relating to 145 S. Green Bay Road. (Item #7). ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the May 15, 2017 City Council Meeting Minutes 2. Check Register for the period of April 22- May 26, 2017 36 Proceedings of the Monday, June 5, 2017 Regular City Council Meeting- 3. Resolution of Appreciation for retiring employee Robert O. Martinelli 4. Consideration and Approval of the Prevailing Wage Resolution 5. Approval of Benefit Consulting Services to be provided in Fiscal Year 2017 by Wright Benefit Strategies 6. Consideration of a Recommendation from the Plan Commission in Support of a Plat of Condominium for a Duplex at 1439 and 1441 N. McKinley Road. (Approval by Motion) 7. Consideration of Ordinances Approving Recommendations from the Building Review Board (First Reading and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approval of the Seven (7) Omnibus items as presented Mayor Lansing asked members of the Council if they would like to remove any item or take it separately. Item #7 was removed. Alderman Reisenberg noted that the property at 20 N. Western Ave. has been in disrepair and an eyesore for years and for the past year the site has been stalled in construction. He believes the best course of action would be to demolish the house and start over, recognizing that as long as the applicable building codes are met, the owner has the right to continue. He asked that Staff insure that the property is restored to a state that is compatible with the rest of the neighborhood, that construction plans or structural information is submitted to the City as soon as possible to expedite any further plan reviews that may be necessary, and to ensure all work complies with the approved plans and codes, monitor the site and to not issue additional permits until approved work is completed. Catherine Czerniak, Director of Community Development, gave a detailed history to the City Council starting with the Building Review Board’s experience with the property and the steps needed to bring the project to completion. The City Council had discussion on timelines, drainage and monitoring the plans for consistency with work performed. City Attorney Victor Filippini stated that an amendment to the minutes relating to the Bond Counsel item is recommended. Mayor Lansing asked for a motion to approve the Six Omnibus items as presented. Alderman Moreno made a motion to approve the six Omnibus items as presented, seconded by Alderman Rummel. The following voted “Aye”: Aldermen Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. OMNIBUS ITEM REMOVED: Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) (Item #7- ) Catherine Czerniak, Director of Community Development gave a detailed overview of the Building Review Board recommended approval of alterations and an addition to the north wing of the Lake Forest Country Day School and the Performing Arts Center. She reported this is the second phase of a larger project which was previously approved by the Board and City Council. The first phase of the project involved an entrance addition and upgrades to the south wing, the Athletic Center. The Lake Forest Preservation Foundation presented testimony in support of the project. 37 Proceedings of the Monday, June 5, 2017 Regular City Council Meeting- The City Council had discussion on the project and the greenhouse. Mayor Lansing asked if there was anyone from the public who wanted to comment on the item. Seeing none, Mayor Lansing asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances in accordance with the Building Review Board’s recommendations. Alderman Reisenberg made a motion to waive first reading and grant final approval of the Ordinances in accordance with the Building Review Board’s recommendations, seconded by Alderman Moreno. The following voted “Aye”: Aldermen Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. ORDINANCES 1. Consideration of an Ordinance Authorizing the Elawa Farm Centennial Celebration. (First Reading, and if desired by the City Council, Final Approval) Mike Strong, Assistant to the City Manager, asked the Council for consideration of an Ordinance authorizing the Elawa Farm Centennial Celebration on Saturday, September 9, 2017. On May 15, 2017, the Elawa Farm Foundation made a request to the City Council to authorize an exception from the Special Use Permit that would permit them to host up to 300 patrons for a Centennial Celebration that is planned to take place on Saturday, September 9, 2017, from 6:00 p.m. to 11:00 p.m. Mr. Strong reported the City Council indicated that it was generally in favor of granting an exception for the event. In addition to the feedback provided by the City Council, the Middlefork Homeowners Association has requested that all other conditions within the SUP be strictly enforced, including the provisions to disallow street parking, and ensure noise level adherence for any amplified music during the event. Since the development of the Ordinance, the City has received subsequent correspondence from the Foundation indicating an interest in having amplified music for the event due to a recent wedding cancellation. Should the City Council be in favor of granting this request, a modification to the Ordinance is recommended. The City Council had discussion on amplified music and the Homeowners Association’s knowledge of it. City Attorney Victor Filippini offered the Council an amendment to the current Ordinance due to time consideration to add language to the Ordinance requiring a subsequent Resolution allowing amplified music once the Homeowners Association has been notified of the change. Mayor Lansing asked if there was anyone from the public who would like to comment on the item. Seeing none he asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading, and grant final approval of an Ordinance Authorizing the Elawa Farm Centennial Celebration Alderman Buschmann made a motion to waive first reading and grant final approval of the Ordinance with the Attorneys edits authorizing the Elawa Farm Centennial Celebration, seconded by Alderman Moreno. The following voted “Aye”: Aldermen Newman, Rummel, Tack, Reisenberg, Moreno and Buschmann. The following voted “Nay”: None. 6- Ayes, 0 Nays, motion carried. 38 Proceedings of the Monday, June 5, 2017 Regular City Council Meeting- NEW BUSINESS 1. Discussion on City’s Communication Program and future modifications and/ or expansions. Robert Kiely, City Manager introduced Susan Banks, Communications Manager. She gave an overview of traditional methods and social media platforms that the City is using to communicate with its residents and how each department in the City uses each one differently. They include the City’s website, FaceBook, Twitter, YouTube, Constant Contact E-News, CodeRed Emergency Notification, Household/Business Mailings the quarterly Dialogue, Print Media, Email, Phone and in Person either at a facility or a scheduled meeting. Ms. Banks reported according to the 2016 Resident survey 52% of residents obtain information about the City from the Dialogue, 46% from the City’s website, 45% from local newspapers, 22% from online media publications and 31% from E-News (including emergency notifications). The City is not using Instagram, Vimeo and Snapchat for news. However, the City does have a LinkedIn account for internal use by HR. The City Council had lengthy discussion on residents’ options of opting in and out of certain platforms, subscriptions and the varied options that go with them, the City’s privacy policy, who issues the CodeRed for emergencies, subscription vs. “pushed” information, Ward specific newsletters and the number of staff needed to create them, the number of people reached using the City’s current methods, new digital platforms that determines what is being used, and the maintenance of information that is made available. The City Manager reported that as our residents change, the need for how they find or get information may also be changing. Consideration has to be given to possible future options regarding cost vs. value. This item was for discussion purposes only. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT There being no further business. Alderman Rummel made a motion to adjourn, seconded by Alderman Newman. Motion carried unanimously by voice vote at 9:17p.m. Respectfully Submitted Margaret Boyer A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 39 40 41 42 43 44 45 46 47 48 49 1 THE CITY OF LAKE FOREST RESOLUTION NO. 17-___ A RESOLUTION CLARIFYING CONDITIONS RELATING TO THE ELAWA FARM CENTENNIAL CELEBRATION WHEREAS, The City of Lake Forest (“City”) is a home rule, special charter municipal corporation; and WHEREAS, the City is the owner of a certain tract of land commonly referred to as “Elawa Farm”; and WHEREAS, Elawa Farm is located in the City’s R-5 Zoning District, which is primarily for use as detached single-family residences; and WHEREAS, because Elawa Farm represented an historically significant example of a 20th Century “Gentleman’s Farm,” the City desired to use Elawa Farm for classes, tours, programs, and special events for public use that preserved historic elements of Elawa Farm (the “Elawa Uses”), which uses (and conditions relating to such uses) have been set forth in a special use permit governing the operations at Elawa Farm (the “SUP Ordinance”); and WHEREAS, in 2014 the City entered into an Operating Agreement with the Elawa Foundation, an Illinois not-for-profit corporation (the “Foundation”), and under the Operating Agreement the Foundation manages the day-to-day operations and activities of Elawa Farm subject to the SUP Ordinance; and WHEREAS, in recognition of the 100th anniversary of Elawa Farm, the Foundation has proposed to conduct a special event at Elawa Farm (the “Centennial Celebration”) that would not comply fully with the terms of the SUP Ordinance; and WHEREAS, the City Council has adopted Ordinance No. 2017-36, being “An Ordinance Authorizing the Elawa Farm Centennial Celebration,” to permit one-time exceptions to the SUP Ordinance in order to permit the Centennial Celebration, subject to certain conditions; and 50 2 WHEREAS, pursuant to Ordinance No. 2017-36, the City Council desires to clarify certain conditions affecting the conduct of the Centennial Celebration regarding its duration and its use of amplification; and WHEREAS, the City staff has consulted with the Foundation and representatives of the neighboring homeowners’ association, and based on such consultations has determined that clarifications of the conditions set forth in Ordinance No. 2017-36 are appropriate for City Council consideration; and WHEREAS, in the exercise of its home rule powers and consistent with Ordinance No. 2017-36, the City Council has determined that the clarifications in this Resolution regarding the conduct of the Centennial Celebration will benefit Elawa Farm and promote the spirit of the Lake Forest community in a manner that will promote the best interests of the City and its residents; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Lake Forest, County of Lake, State of Illinois, as follows: SECTION 1: Recitals. The foregoing recitals are incorporated into this Resolution as findings of the Mayor and City Council. SECTION 2: Clarification of Hours of Operation Condition (Ordinance No. 2017-36, Section 2.a). The City Council has determined that the hours of operation of the Centennial Celebration shall conform to the following limitations: A. Liquor service at the Centennial Celebration shall conclude no later than 10:00 p.m. B. The Centennial Celebration activities shall conclude no later than 10:30 p.m. C. Notwithstanding the provisions in Section 2.B of this Resolution, clean-up and related follow-up activities associated with the Centennial Celebration may continue after 10:30 p.m., provided that all activities associated with the Centennial Celebration shall conclude on September 9, 2017 no later than 11:00 p.m. SECTION 3: Modification of Sound Amplification Condition (Ordinance No. 2017- 36, Section 2.b). The Foundation has requested that the Centennial Celebration include amplified music or sound, and the Foundation has represented that the Centennial Celebration 51 3 can be accommodated within the numeric limitation on events with amplified music or sound as provided for in Section 2, Part 10 of the SUP Ordinance. Based on such request and representation, the City Council has determined that the Foundation may utilize amplified music or sound as part of the Centennial Celebration subject to the terms and conditions of the SUP Ordinance and the applicable City and State regulations regarding noise, and provided further that the use of amplified music or sound at the Centennial Celebration shall be terminated by 10:30 p.m. SECTION 4: Continued Effect. Except as expressly provided in this Resolution, the terms and conditions of Ordinance No. 2017-36 and the SUP Ordinance shall remain in full force and effect. The provisions of this Resolution are unique to the Centennial Celebration and shall have no precedential effect on any other event or activity at Elawa Farm. SECTION 5: Effective Date. This resolution shall be in full force and effect upon its passage and approval in the manner provided by law. PASSED THIS ___ DAY OF _______, 2017 AYES ( ) NAYS ( ) ABSENT ( ) APPROVED THIS _____ DAY OF _______, 2017 Mayor ATTEST: City Clerk 52 Lake Forest, IllinoisSouth ParkMaster PlanISSUE DATE: APRIL 17 2017 All drawings are preliminary and subject to change.© 2017 Hitchcock Design GroupNORTHSCALE: 1”=40’20’ 40’0’ 80’PREPARED FOR: City of Lake ForestADEFGIQQSMVVBCCMaywood RoadHJKYYONPPXWRLZTUHighviewTerraceJune TerraceRegional Bike TrailAJSBKTCLUDMVENWFOXGPYHQZIRExisting Shelter with Restrooms and Expanded StorageBasketball CourtWoodland Enhancement Event Terrace with TrellisTennis/Pickleball CourtsHammock GroveFitness StationPower Connection for EventsPicnic Shelter/RestroomConnection to Regional Bike TrailBull PenWalking Loop TrailBatting CageLimestone Woodland TrailBaseball FieldVehicular Drop-off AreaSoccer Field OverlaysSeating/OverlookWetland EnhancementParkingSeating WallArbor TunnelPlaygroundNature Play AreaSplash PadShelterLegend:53 Wiss, Janney, Elstner Associates, Inc. 330 Pfingsten Road Northbrook, Illinois 60062 847.272.7400 tel | 847.291.4813 fax www.wje.com Headquarters & Laboratories–Northbrook, Illinois Abu Dhabi | Atlanta | Austin | Boston | Chicago | Cleveland | Dallas | Denver | Detroit | Dubai | Honolulu | Houston | Los Angeles Minneapolis | New Haven | New York | Princeton | San Francisco | Seattle | South Florida | Washington, DC Via E-mail: ellsr@cityoflakeforest.com June 14, 2017 Mr. Robert Ells Superintendent of Engineering The City of Lake Forest 800 North Field Drive Lake Forest, Illinois 60045 Re: Ferry Hall Bridge Viaduct Span Replacement: Construction Inspection WJE No. 2016.2743.3 Dear Mr. Ells: As you know, the reconstruction of the south viaduct span of the Ferry Hall Bridge (Structure No. 049- 6853) is currently out to bid. Should an acceptable bid be awarded, the construction project is scheduled to begin on August 7th, 2017. Wiss, Janney, Elstner Associates, Inc. (WJE) is pleased to provide this proposal to assist The City of Lake Forest (The City) with the construction inspection services for this project. It is our understanding that Mr. Jim Koblas will be The City’s primary representative for the construction project and day-to-day activities, including administration of the contract documents and paperwork . WJE will assist with the construction inspection services as requested by The City. Currently, the scope and budget for this proposal are based on the following tasks: Coordinating and administering a preconstruction site meeting with the contractor to discuss the project details of the project prior to August 7th. Reviewing technical submittals and shop drawings submitted by the contractor. Schedule and perform site visits at critical times throughout the construction project. For the proposed budget, WJE has assumed an average of three one-half day site visits per week between August 7th and November 22nd (proposed date of substantial completion). In addition, a one-half day site visit is assumed per week between November 22nd and December 15th (proposed date of final completion). Preparing a brief summary report for each site visit to be distributed to the contractor and The City. Answering technical requests for information (RFIs). Providing progress and quantity updates to The City for the purposes of reviewing contractor pay applications. Coordinating and scheduling quality assurance testing for the concrete pours, as required. Performing a final walk-through after substantial completion and documenting remaining items on the punch list. 54 Mr. Robert Ells The City of Lake Forest June 14, 2017 Page 2 In order to carry out the proposed scope of work described above, we recommend a budget of $64,865. Costs will be accrued on a time and expense basis in accordance with the attached Terms and Conditions for Professional Services. In addition, invoices for quality assurance material testing will be passed through to The City, and an allowance of $2,000 is recommended for these services. Should construction delays or other unforeseen circumstances expand the scope of work or schedule outlined in this proposal, WJE will notify The City of any changes to the budget, and WJE will not perform any additional services unless approved by The City. We look forward to working with The City on this project. Please call if you have any questions regarding our proposal. Sincerely, WISS, JANNEY, ELSTNER ASSOCIATES, INC. Douglas D. Crampton, P.E., S.E. Associate Principal and Project Manager Attachment Please indicate your acceptance of this proposal by signing below and return a copy as authorization to proceed. This box shall be completed by the party responsible for payment. Accepted by: Title: Agency: Date: 55 WJE Terms and Conditions for Professional Services V2NAT Page 1 of 2 Wiss, Janney, Elstner Associates, Inc. or WJE Engineers & Architects, P.C. (WJE) has been requested to perform certain professional and other services. The parties agree that these services shall be performed under the following Terms and Conditions, and that Client’s acceptance of WJE’s proposal or its direction for WJE to commence any services constitutes acceptance of these Terms. 1. Independent Contractor. WJE is an independent contractor, and all persons employed to furnish services hereunder are employees of WJE or its subcontractors/subconsultants and not of the Client. WJE and Client agree to be solely responsible for compliance with all federal, state, and local laws, rules and regulations, and ordinances that apply to their own respective employees. 2. Performance. The standard of care for all professional services performed or furnished by WJE will be the skill and care ordinarily used by members of WJE’s professions performing similar services and practicing under similar circumstances at the same time and in the same locality. WJE makes no guarantees or warranties, express or implied, with regard to the performance of its services. WJE shall not have control over or be in charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures or for construction safety precautions and programs since these are the responsibilities of others. WJE agrees to perform its services in as timely a manner as is consistent with the professional standard of care and to comply with applicable laws, regulations, codes and standards that relate to WJE’s services and that are in effect as of the date when the services are provided. Client agrees that no claim may be brought against any WJE employee individually for any claim involving performance of services. 3. Client Duties. In order for WJE to perform the services requested, the Client shall, at no expense to WJE, (1) provide all necessary information regarding Client’s requirements as necessary for the orderly progress of the work; (2) designate a person to act as Client’s representative for the services who shall have the authority to transmit instructions, receive instructions and information, and interpret and define Client’s policies and requests for WJE’s services; and (3) provide access to and make all provisions for WJE to enter, without cost, limitation, or burden to WJE, the specific property as required to perform the work, including the use of scaffolds or similar mechanical equipment. WJE is entitled to rely upon the information and services provided by the Client. 4. Safety. Field work will be performed only under conditions deemed safe by WJE personnel. Charges may be made for safety or security measures required by hazardous job conditions that WJE may encounter. Client understands that WJE is only responsible for the safety of its own employees and those of its subconsultants and is not responsible for the safety of other persons or property. 5. Compensation and Expenses. Client agrees to pay for WJE’s requested services in accordance with WJE’s standard hourly rate schedule or negotiated fee. Charges generally will be billed in monthly intervals with applicable taxes included. Travel, subsistence, and expenses incurred; communications; reproduction; and shipping charges will be billed at cost plus 5 percent and invoiced as an expense service fee. Use of vehicles will be billed at $0.60 per mile. Expended materials for field and laboratory work, rental equipment, and any fees advanced on Client’s behalf will be billed at cost plus 10 percent and invoiced as an expense service fee. WJE equipment used in field or laboratory work is billed at WJE’s equipment usage rate schedule in effect at the time the work is performed, subject to adjustment for minimum or extended usage. Portal-to-portal equipment usage rates are comparable to prevailing commercial rental rates (if available). Billing rates may be increased annually. Any subcontracted service will be billed at cost plus 10 percent providing the subcontract firm has in place adequate insurance coverage determined by WJE; otherwise, the cost will be marked up 20 percent and invoiced as an expense service fee. Client agrees to pay WJE’s then-current time charges, attorneys’ fees, and other expenses resulting from required attendance at depositions, administrative proceedings, or responding to subpoenas or court orders relating to the Project, but not for such expenses attributed to WJE’s negligent performance of its services. Payment for WJE’s services is expected in full in US dollars upon receipt of the invoice. Invoices more than 30 days past due are subject to a 2% interest charge per month (but no more than the maximum extent allowed by law) compounded annually and any related attorneys’ fees and collection expenses. WJE reserves the right to suspend its services if the Client fails to make payment when due. In such an event, WJE shall have no liability to the Client for delay or damage caused the Client because of such suspension. 6. Termination. Both the Client and WJE have the right to terminate WJE’s services for convenience upon seven calendar days’ written notice to the other party. In the event the Client terminates without cause, WJE shall be entitled to compensation for its services and expenses up to the time of such notification, including fees for any transition services, and shall have no liability for delay or damage to Client because of such termination. 7. Reports, Drawings, and Work Product. WJE retains ownership of reports, drawings, specifications, test data, techniques, photographs, letters, notes, and other work product, including those in electronic form, it has created. These documents or parts thereof may not be reproduced or used by the Client for any purpose other than the purpose for which they were prepared, including, but not limited to, use on other projects or future modifications to this Project, without the prior written consent of WJE. Upon request, WJE will provide Client with a copy of documentation for information and reference purposes and bill for such reproduction in accordance with Paragraph 5 above. Any unauthorized use of WJE’s work product shall be at the Client’s sole risk and Client shall indemnify WJE for any liability or legal exposure to WJE. To the extent WJE terminates its services due to non-payment of fees by Client, Client shall not be entitled to use the documents described herein for any purpose whatsoever. 8. Environmental Hazards. Client acknowledges that WJE’s services do not include the detection, investigation, evaluation, or abatement of environmental conditions that WJE may encounter, such as mold, lead, asbestos, PCBs, hazardous substances, or toxic materials that may be present in buildings and structures involved in this Project. The Client agrees to defend, indemnify, and hold WJE harmless from any claims relating to the actual or alleged 56 WJE Terms and Conditions for Professional Services V2NAT Page 2 of 2 existence or discharge of such materials through no fault of WJE’s employees. WJE reserves the right to suspend its services, without liability for consequential or any other damages, if it has reason to believe that its employees may be exposed to hazardous materials and will notify the Client in such event. 9. Dispute Resolution. Prior to the initiation of any legal proceedings (except for WJE initiated claims for nonpayment for services), WJE and the Client agree to submit all claims, disputes, or controversies arising out of or in relation to the services provided by WJE to mediation. Such mediation shall be conducted under the auspices of the American Arbitration Association or such other mediation service or mediator upon which the parties agree. Client consents to suit for nonpayment in the state courts of Illinois. 10. Successors and Assigns. These Terms shall be binding upon Client and WJE and their respective successors, assigns and legal representatives. Neither party may assign, subcontract, or otherwise delegate its responsibilities without the prior consent of the other party, which consent shall not be unreasonably withheld. Additionally, in no instance shall this paragraph be interpreted to create any rights in any third party. 11. Insurance. WJE maintains commercial general liability, automobile, workers’ compensation, and employers’ liability and professional liability coverages under policies written by national insurance carriers rated by the A.M. Best Company, evidence of which will be provided upon request. Special endorsements are not allowed. No waiver of subrogation is allowed on WJE’s professional liability policy. Upon written request, WJE agrees to name the Client as an additional insured to the commercial general liability and automobile coverages. Any request to add other parties as additional insureds must be made in writing and is subject to certain limitations. All policies are subject to annual renewal. Excess coverage is available for exposures over primary policy limits except for professional liability. 12. Indemnity. To the fullest extent permitted by law, Client and WJE each agree to indemnify and hold the other harmless, and their respective agents, officers and employees, from and against liability for all direct claims, losses, damages, and expenses, including reasonable attorneys’ fees, to the extent such claims, losses, damages, or expenses are for bodily injury, sickness, disease, death, or property damage and to the extent they are caused by the negligent acts, errors, or omissions of the indemnifying party, and/or the indemnifying party’s agents, officers, employees, independent contractors, or subcontractors of any tier. In the event such claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Client and WJE, or their respective agents, officers, employees, independent contractors, or subcontractors of any tier, they shall be borne by each party in proportion to that negligence. 13. Agreed Remedy. To the fullest extent permitted by law, the total liability, in the aggregate, of WJE and WJE’s officers, directors, employees, agents, and consultants to Client and anyone claiming by, through, or under Client, for any and all injuries, claims, losses, expenses, or damages, including, without limitation, attorneys’ fees, arising out of or in any way related to WJE’s services, the Project, or these Terms, from any cause or causes whatsoever, including but not limited to, negligence, strict liability, indemnity or breach of contract shall not exceed an amount equal to the proceeds obligated to be paid under WJE’s applicable insurance policy for such claims. If, for any reason, the applicable insurance policy does not provide coverage for any particular claim described herein, then the liability amount shall not exceed WJE’s fees for the services performed hereunder. In no event shall WJE be liable in contract, tort, strict liability, warranty or otherwise, for any special, incidental or consequential damages, such as, but not limited to, delay, disruption, loss of product, loss of anticipated profits or revenue, loss of use of equipment or system, non-operation or increased expense of operation of other equipment or systems, cost of capital, or cost of purchase or replacement equipment systems or power. 14. Third-Party Beneficiaries. Nothing contained in these Terms shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Client or WJE. WJE’s services hereunder are being performed solely for the benefit of the Client, and no other entity shall have any claim against WJE because of these Terms or WJE’s performance or non- performance of services hereunder. 15. Laboratory or Material Testing Services. Material samples not consumed in WJE’s work will be discarded 60 days after completion of the project unless the Client requests other disposition in writing. WJE cannot be responsible for material after 60 days and Client shall inform WJE in writing how to dispose of the samples. WJE will exercise reasonable care in safeguarding materials, records, or equipment, but disclaims any liability for loss or damage. Rates for sample storage will vary by sample size but in no event will sample charges be less than $270 per year accruing upon the 61st day of storage and annually thereafter. Failure to pay for underlying services or storage constitutes permission to dispose of all samples held by WJE. Any testing done on materials or products shall not prevent WJE from any services involving Client’s materials or products in the built world. WJE shall have no liability to third parties for any products or materials developed from WJE’s services. WJE’s reports, trademarks or other property shall not be used to indicate endorsement of any material or product. 16. Entire Agreement. These Terms together with any written proposal shall constitute the entire understanding of the parties concerning the Project and supersede all prior negotiations and written agreements between them, and any amendment or modification to either WJE’s proposal or these Terms may be made only by a written instrument expressly stated to be an amendment and signed by WJE. 17. Severability. If any provisions of these Terms, or portions thereof, are determined to be unenforceable, the remainder shall not be affected thereby and each remaining provision or portion thereof shall continue to be valid and effective and shall be enforceable to the fullest extent permitted by law. Copyright 2017 Wiss, Janney, Elstner Associates, Inc. 57 58 {00016072 3} 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2017-_____ AN ORDINANCE AMENDING THE LAKE FOREST CITY CODE RELATING TO CLASSES OF LICENSES FOR ALCOHOLIC BEVERAGES AND THE CONSUMPTION OF ALCOHOLIC BEVERAGES IN PUBLIC WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, the City establishes regulations for the health, safety, and welfare for its residents and related to all areas within its jurisdiction; and WHEREAS, pursuant to its home rule authority and 235 ILCS 5, the City regulates the sale and service of alcoholic liquor in the City; and WHEREAS, although the City has traditionally prohibited the consumption of alcoholic beverages at the lake Forest beach, the City Council desires to implement a limited pilot program authorizing sale and consumption of beer and wine at the Lake Forest beach as hereinafter set forth; and WHEREAS, the Mayor and City Council have determined that it is in the best interests of the City and its residents to amend the City’s regulations affecting alcoholic liquor in the manner set forth below; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO: Amendment to Section 111.001 of the City Code. Section 111.001, entitled "Definitions," of Chapter 111, entitled "Alcoholic Beverages," of the Lake Forest City Code is hereby amended to add the following definition: 59 {00016072 3} 2 § 111.001 DEFINITIONS. BEACH AREA. That portion of the beach and shore area of Lake Michigan in Forest Park that has been approved by the Commissioner for the sale of wine and beer pursuant to the terms of a Class K license. SECTION THREE: Amendment to Section 111.036 of the City Code. Section 111.036, entitled "Local Liquor Licenses and Fees," of Chapter 111, entitled "Alcoholic Beverages," of the Lake Forest City Code is hereby amended to add the following liquor license classification: (23) Class K licenses, which shall authorize the service and consumption of wine and beer from 4:00 p.m. to 9:00 p.m. during the period from July 1st through October 1st of each calendar year in the Beach Area, which shall be approved by the Commissioner. Such wine and beer shall only be served in and consumed from a container approved by the Commissioner. The licensee shall post sufficient signage to identify the borders of the Beach Area, which signage shall be subject to approval of the Liquor Commissioner. Class K licenses shall expire seven days after the date of issuance, but shall automatically renew for successive seven day periods until the earliest of the following events: (a) the licensee notifies the Commissioner that it does not wish to renew its license, (b) the Commissioner, in the Commissioner’s absolute discretion, elects not to renew the license (in which case the City shall notify the licensee at least 48 hours before the end of the then-current license period), and (c) the license expires by operation of law on October 1st. Additionally, any entity that accepts a Class K license accepts that such license is provisional in nature and may be suspended or revoked at any time by the Commissioner for any reason or no reason. By accepting a Class K license, licensees disclaim any property interest in such Class K license, waive all rights to the continued possession and use of the Class K license, and waive any due process rights related to the suspension or revocation of their Class K license. The Commissioner is authorized to waive portions of the required background information and statements found in Section 111.043 for Class K license applicants. Class K licenses shall only be available to those licensees who are otherwise compliant with the law. SECTION FOUR: Establishment of Fee for Class K Liquor License. The liquor license fee for a Class K license is hereby established at $40.00 per seven-day license period. The City’s official Fee Schedule is and shall be amended to reflect such Class K license fees. SECTION FIVE: Number of Class K Liquor Licenses. Subsection A of Section 111.037, entitled "Number of Licenses," of Chapter 111, entitled "Alcoholic Beverages," of the Lake Forest 60 {00016072 3} 3 City Code is hereby amended to provide that there shall be a maximum of one (1) authorized Class K license. SECTION SIX: Drinking in Public Place. Section 111.004, entitled "Drinking in Public Place," of Chapter 111, entitled "Alcoholic Beverages," of the Lake Forest City Code is hereby amended as follows. 111.004 DRINKING IN PUBLIC PLACE. (A) It shall be unlawful for any person to consume any alcoholic beverages of any type either: (1) In any place of public accommodation or public place (other than licensed premises); or (2) Upon any public street, alley or thoroughfare. (B) Section 111.004(A) shall not apply to beer and wine sold in an approved container provided by an authorized licensee pursuant to a valid Class K liquor license and consumed in the Beach Area , as defined by Section 111.001. (B) (C) It shall be unlawful for any licensee to permit any person to consume any alcoholic beverages of any type at any licensed premises unless such alcoholic beverages are either: (1) Sold by such licensee pursuant to a license allowing sale of alcoholic beverages for consumption on such licensed premises; or (2) Bring-your-own-beverages and the licensed premises has a Class I-1 license. SECTION SEVEN: Open Containers in Public Place. Section 111.078, entitled "Alcoholic Liquor in Public Places and Motor Vehicles," of Chapter 111, entitled "Alcoholic Beverages," of the Lake Forest City Code is hereby amended as follows: § 111.078 ALCOHOLIC LIQUOR IN PUBLIC PLACES AND MOTOR VEHICLES. (A) Consumption and possession of open containers in public places prohibited. Except for beer and wine sold in an approved container provided by an authorized licensee pursuant to a valid Class K liquor license and possessed or consumed in the Beach Area , as defined in Section 111.001, or as may otherwise be expressly permitted, it shall be unlawful for any person to consume, or to possess open containers of, alcoholic liquor in any public building or on any public property or right-of-way. 61 {00016072 3} 4 (B) Public intoxication prohibited. It shall be unlawful for any person to be in an intoxicated condition in any public building or on any public property or right-of- way. (C) Public disturbance prohibited. It shall be unlawful for any person to be in an intoxicated state in any private house or place to the disturbance of any other person. (D) Possession of open liquor in motor vehicles prohibited. It shall be unlawful for any person to transport, carry or possess any alcoholic liquor in or about any motor vehicle on any public right-of-way, except in the original package with the seal unbroken, or as otherwise authorized by state law. SECTION EIGHT: Open Containers in City Parks. Section 97.068, entitled "Alcoholic Beverages," of Chapter 97, entitled " Parks and Playgrounds," of the Lake Forest City Code is hereby amended as follows: § 97.068 ALCOHOLIC BEVERAGES. (A) It shall be unlawful for any person to have in his or her possession; or to consume, use, give away or sell any alcoholic beverages as defined in the ordinance of the city as follows: (1) Anywhere in any city-owned park in the city with the only exceptions of: (a) being the area designated as the Deerpath Park Golf Course; and (b) the Beach Area (as defined in Section 111.001), but only for beer and wine sold in an approved container provided by an authorized licensee pursuant to a valid Class K liquor license; and (2) In all city public school grounds and areas. (B) Nothing herein shall prohibit the possession, consumption, use, sale or giving away of alcoholic beverages from May 1 to September 30 in any park or school area pursuant to and in conformance with a license duly issued under the provisions of Chapter 111 of the city code. SECTION NINE: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _________________________, 2017. AYES: NAYS: ABSENT: 62 {00016072 3} 5 ABSTAIN: Approved this __ day of _________________________, 2017. _____________________________ Mayor ATTEST: _______________________________ City Clerk 63