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CITY COUNCIL 2016/06/06 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, June 6, 2016 City Council Meeting - City Council Chambers 6:30 pm CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Beidler, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: Alderman Waldeck, Alderman Pandaleon Also present were: Robert Kiely, City Manager; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Finance Director ;Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Craig Lepkowski, Commander; Robert Copeland, Deputy Police Chief; Jeffrey Howell, Fire Chief; Pete Siebert, Deputy Fire Chief; Sally Swarthout, Director of Parks & Recreation; Mike Strong, Assistant to the City Manager, Anne Whipple and a large number of Lake Forest Police Officers and Staff. There were approximately 80 present in the audience. PLEDGE OF ALLEGIANCE- was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Swear in Chief of Police- Karl Walldorf Mayor Schoenheider swore in Karl Walldorf, Karl’s wife Amy pinned him with his Chief badge and photos were taken of the family. B. Approval of a Resolution of Appreciation for Brenda Dick Mayor Schoenheider read the resolution, presented it to Mrs. Dick, and photos were taken. COUNCIL ACTION: Approval of the Resolution Alderman Beidler made a motion to approve the Resolution, seconded by Alderman Moreno. Motion carried unanimously by voice vote. C. 2016-2017 Board and Commission Appointments LEGAL COMMITTEE Proceedings of the Monday, June 6, 2016 Regular City Council Meeting NAME OF MEMBER APPOINT/REAPPOINT WARD Anthony Mancini Appoint 4 PARKS AND RECREATION BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Andrew Grabemann Appoint Student COUNCIL ACTION: Approve the Mayors Appointments Alderman Newman made a motion to approve the Appointments, seconded by Alderman Moreno. Motion carried unanimously by voice vote. D. Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions as follows: BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER(S) LEGAL COMMITTEE Natascha Backes COUNCIL ACTION: Approve the Resolution Alderman Adelman made a motion to approve the Resolution, seconded by Alderman Beidler. Motion carried unanimously by voice vote. E. Report and Recommendation from the Personnel, Compensation and Administration Committee on the employment agreement with the City Manager Mayor Schoenheider stated that the feedback on the review of City Manager Bob Kiely was overwhelming positive and that Mr. Kiely has done a tremendous job leading The City of Lake Forest. COUNCIL ACTION: Approve the contract with the City Manager Alderman Adelman made a motion to approve the contract with the City Manager, seconded by Alderman Newman. The following voted “Yea”: Alderman Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Mayor Schoenheider reported on comments from a recent Real Estate Professional meeting that included making the community more inviting to young people and families, how to promote the community, what to tell people about The City of Lake Forest, and the development process. COMMENTS BY CITY MANAGER Proceedings of the Monday, June 6, 2016 Regular City Council Meeting City Manager Robert Kiley Jr. thanked the Council for approving the City Manager contract and stated that it is an honor and a privilege to work in The City of Lake Forest. Mr. Kiely credited his success to a great Staff. He then introduced Michael Thomas, Director of Public Works who gave an update on construction projects around town: the Westleigh bridge cleaning, Old Elm water main replacement and reported on the amount of rainfall the City has seen over the past six years. Mr. Thomas asked that residents be understanding through the inclement season. A. Community Spotlight -Ragdale Foundation, 40th Anniversary - Jeffrey Meeuwsen, Executive Director City Manager Robert Kiley Jr., introduced Jeffrey Meeuwsen who gave an overview of Ragdale’s growth and expansion, along with the international recognition it has received over the last 40 years. Mr. Meeuwsen then gave a preview of upcoming programs and explained that efforts to market Ragdale are mirroring the Mayors comments about marketing Lake Forest in general. Calendar of events were handed out. COMMENTS BY COUNCIL MEMBERS FINANCE COMMITTEE A. Property Tax Primer PRESENTED BY: Elizabeth Holleb, Finance Director and Kathy Blahunka, Shields Township Assessor Finance Director Elizabeth Holleb reported that in recent weeks the City of Lake Forest has received more than a dozen calls or emails about tax bills, either going up or going down. In an effort to address some of those questions, Ms. Holleb worked with Kathy Blahunka, Shields Township Assessor. Ms. Holleb presented slides explaining the tax levy cycle and process and the timeline of when the Lake County Treasurers office sends out tax bills and when they are due. Ms. Blahunka offered information on tax relief and where residents can find the information. (http://www.lakecountyil.gov/156/TAX-RELIEF ) Ms. Blahunka also offered an overview of tax rate comparison for Lake Forest property in Shields Township. Ms. Blahunka also explained how general assessment works and distribution of taxes using the tax formula and that rate equals levy/EAV. The City Council had discussion on when residents receive the blue cards in the mail and how to appeal property tax, and learn about a property tax freeze. Mayor Schoenheider thanked both Elizabeth Holleb and Kathy Blahunka for the presentation. LAKE FOREST COLLABORATIVE FOR ENVIROMENTAL LEADERSHIP A. Information Update from LFCEL PRESENTED BY Proceedings of the Monday, June 6, 2016 Regular City Council Meeting Jack Reisenberg, Alderman Curt Volkmann, Chairman of LFCEL KC Doyle, Sustainability Coordinator for Lake County Mike Rummel, Former Mayor and Current Lake County Board Member Alderman Reisenberg reported that the latest Lake Forest Strategic Plan was developed in 2012 and approved by City Council in 2013. One of the six key elements for the Plan is Environmental Stewardship with the objectives of promoting education and sustainable and ecologically sensitive policies, preserving and protecting the environment, encouraging energy efficiency and promoting and expanding recycling. Alderman Reisenberg stated that in order to guide future environmental stewardship initiatives, the first task was to develop a sustainability plan for the City. This responsibility was given to the Lake Forest Collaborative for Environmental Leadership, (LFCEL) a voluntary organization intended to help educate and coordinate environmental action and promote sustainable practices. Alderman Reisenberg reported much has been accomplished towards the development of the sustainability plan and introduced Curt Volkmann, Chairman of the LFCEL. Mr. Volkmann gave an overview of projects identified, defined and work done to date that included stormwater management, ecosystem vitality, waste management, renewability, transportation and air quality. Lake County Board Member Mike Rummel reported on SWALCO and electric vehicle charging stations. Sustainability Coordinator for Lake County, KC Doyle, reviewed an example of how Lake County is taking part such as a prescription drug take back program growing. Alderman Reisenberg reiterated that the Collaborative is comprised of representatives from School Districts 67 and 115, LF Open Lands Association, LF College and the City. It was formed to bring the community together to educate and engage in environmental action and to promote sustainable practices within Lake Forest. Mayor Schoenheider thanked all for their work and for reporting to the Council and residents. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the May 16, 2016 City Council Meeting Minutes 2. Check Register for the period April 23- May 27, 2016. 3. Resolution of Appreciation for retiring employee, Terry Richards 4. Award of Contract for the City Hall Parking Lot Resurfacing Project 5. Consideration of a Resolution Approving an Exception for Property Located at 1590 N. Waukegan Road with Respect to the Water Meter Customer Classification (Approve by Motion) Proceedings of the Monday, June 6, 2016 Regular City Council Meeting 6. Authorization to Dispose of City Property COUNCIL ACTION: Approve the six (6) Omnibus items. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on item #4 as to diagonal parking and item # 6 and the process. The Mayor asked for a motion to approve the five Omnibus items as presented with a scrivener’s error in the minutes. Alderman Moreno made a motion to approve the five Omnibus items as presented, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES ORDINANCES AFFECTING CODE AMENDMENTS NEW BUSINESS 1. Approval of an Intergovernmental Agreement to form a Joint Emergency Telephone System Board (JETSB) between the Village of Glenview and all Municipalities provided Dispatch Services Pursuant to Previously Approved Dispatch Service Agreements and an Ordinance dissolving the City of Lake Forest ETSB (Waive First Reading and Grant Final Approval) Elizabeth Holleb, Finance Director, reported on the statutory changes for the emergency telephone Fund (Public Act 99-0006) that include change in surcharge revenue structure, established an .87 a line per month surcharge for wireless and landline, added a hold harmless provision for those whose rate exceeded the newly established rate, centralized collection and distribution of 911 surcharge revenue, and requires consolidation of 911 systems and services by July 1, 2017. Ms. Holleb stated that grants may be available for consolidation efforts and may be extended back to consolidations since 2010. Ms. Holleb reported that the proposed joint ETSB would be administered by Glenview and include all agencies served by consolidated dispatch IGA and that dispatch service agreements would not be impacted and that Glenview would serve as custodian. Ms. Holleb reviewed the anticipated schedule shown below: January - February Develop JETSB Intergovernmental Agreement Proceedings of the Monday, June 6, 2016 Regular City Council Meeting February - March Submit proposed IGA to Illinois State Police (ISP) for review April Finalize JETSB Agreement based on ISP review May – June Consideration by member governing boards June Submit plan and signed IGAs to ISP (meet legislative deadline of 7/1/16) July - November Establish separate JETSB fund and accounting procedures January 1, 2017 * Effective date of JETSB * Surcharge revenue deposited to JETSB fund * First JETSB meeting Ms. Holleb noted that these changes have and may continue to impact the timing of receipts of E- 911 surcharge revenue, and staff will continue to monitor this closely. The City Council had discussion on budget impact, and allocation of funds. Mayor Schoenheider asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Staff recommends City Council approval of the proposed Intergovernmental Agreement forming a JETSB and proposed Ordinance dissolving the City of Lake Forest ETSB (Waive First Reading and Grant Final Approval). Alderman Moreno made a motion for approval of the proposed Intergovernmental Agreement forming a JETSB and proposed Ordinance dissolving the City of Lake Forest ETSB (Waive First Reading and Grant Final Approval), seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. 2. Approval of Resolutions Authorizing the Submission of Grant Applications between The City of Lake Forest and the Illinois Department of Transportation for Grant Funding through the Illinois Transportation Enhancement Program (“ITEP”) Mike Strong, Assistant to the City Manager, reported that the resolutions before the Council were submitted in anticipation of receiving grant funding under the Fixing America’s Surface Transportation Act (“FAST Act”). The FAST Act is a five-year, $305 billion surface transportation reauthorization bill that authorizes federal highway, highway safety, transit and rail programs from federal fiscal years 2016 through 2020. Mr. Strong reported that the Act has set aside resources to fund projects through the Illinois Transportation Enhancement Program (“ITEP”). ITEP provides financial assistance for projects that support alternate modes of transportation, enhance transportation facilities, and improve the quality of life for members of the community. Proceedings of the Monday, June 6, 2016 Regular City Council Meeting The 2016 ITEP cycle has been released, and a call for projects is being solicited for the program. Project sponsors may receive up to eighty (80) percent reimbursement for project costs. The remaining twenty (20) percent is the responsibility of the project sponsor. Mr. Strong stated that City staff is requesting that City Council approve resolutions between the City and Illinois Department of Transportation (“IDOT”) to support applications to support the Route 60 Multi-Use Path Project, Western Avenue Streetscape Improvement Project, and the West Train Station Pedestrian Underpass Project. Approval of these Resolutions affirms that the City is committed to funding the required local share and is requesting that IDOT allocate the maximum amount of ITEP grant funding possible to support each project. Mr. Strong noted that if the City is awarded a grant, a subsequent Resolution and Agreement will need to be reviewed and considered by City Council to formally accept the grant award and to authorize the expenditure of any City funds to support the projects. Mr. Strong gave a brief overview of each project: Route 60 Multi-Use Path Project, the Western Avenue Streetscape Improvement Project and the West Train Station Underpass Project: The City Council had discussions on the underpass and safety concerns, the Amtrak stop and the quantity and speed of trains going through the City. Mayor Schoenheider assured the Council that safety is everyone’s top concern, including during conversations with Senator Bob Dold. The City Council also had discussions on the Route 60 Multi-path use. Mayor Schoenheider asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: If appropriate, and should the City Council desire, approve the following: 1. A Resolution authorizing submission of a grant application to the Illinois Transportation Enhancement Program for the Illinois Route 60 Multi-Use Path Project and authorizing the City Manager to execute related documents with the Illinois Department of Transportation regarding this application. 2. A Resolution authorizing submission of a grant application to the Illinois Transportation Enhancement Program for the Western Avenue Streetscape Improvement Project and authorizing the City Manager to execute related documents with the Illinois Department of Transportation regarding this application. 3. A Resolution authorizing submission of a grant application to the Illinois Transportation Enhancement Program for the West Train Station Underpass Project and authorizing the City Manager to execute related documents with the Illinois Department of Transportation regarding this application. Alderman Reisenberg made a motion approving a Resolution authorizing submission of a grant application to the Illinois Transportation Enhancement Program for the Illinois Route 60 Multi-Use Path Project and authorizing the City Manager to execute related documents with the Illinois Department of Transportation regarding this application. And approving a Resolution authorizing submission of a grant application to the Illinois Transportation Enhancement Program for the Western Avenue Streetscape Improvement Project and authorizing the City Manager to execute Proceedings of the Monday, June 6, 2016 Regular City Council Meeting related documents with the Illinois Department of Transportation regarding this application. And approving a Resolution authorizing submission of a grant application to the Illinois Transportation Enhancement Program for the West Train Station Underpass Project and authorizing the City Manager to execute related documents with the Illinois Department of Transportation regarding this application, seconded by Alderman Adelman. The following voted “Yea”: Aldermen Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. 3. Consideration of an Amendment to the Regularly Scheduled Meetings of the City Council for the year 2017. (First Reading and if Desired by the City Council, Final Approval) City Manager Robert Kiely Jr. stated that staff is making a recommendation to amend the City Council meetings to incorporate some workshop meetings in place of a regularly scheduled meetings approximately once each quarter. The City Manager reported that recently the City Council has found value in other workshop meetings and while the workshop meetings are subject to all of the requirements of the Open Meetings Act, The workshop meetings will provide an opportunity to discuss a wide range of subjects in a less structured environment. The only change would be that they are not televised and would occur at the Municipal Services Building, 800 N Field Drive. Mayor Schoenheider asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Amendment to the Regularly Scheduled Meetings of the City Council for the calendar year 2017. Alderman Reisenberg made a motion to waive first reading and grant final approval of the Amendment to the Regularly Scheduled Meetings of the City Council for the calendar year 2017, seconded by Alderman Newman. The following voted “Yea”: Aldermen Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION Mayor Schoenheider reported that there will be no further business when the City Council reconvenes from Executive Session. Mayor Schoenheider asked for a motion to adjourn into EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (2), The City Council will be discussing personnel. Alderman Tack made a motion to adjourn into executive session pursuant to 5ILCS 120/2 (c), (2), The City Council will be discussing personnel, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Proceedings of the Monday, June 6, 2016 Regular City Council Meeting Adjournment into executive session at 8:33 pm. RECONVENE INTO REGULAR SESSION at 9:35 pm ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 9:35 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.