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CITY COUNCIL 2016/05/16 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, May 16, 2016 City Council Meeting - City Council Chambers 6:30 pm CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent:None. Also present were: Robert Kiely, City Manager; Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Jim Held, Chief of Police; Karl Walldorf, Deputy Chief of Police; Craig Lepkowski, Commander; Robert Copeland, Commander; Jeffrey Howell, Fire Chief; Pete Siebert, Deputy Fire Chief; Sally Swarthout, Director of Parks & Recreation; Mike Strong, Assistant to the City Manager, Anne Whipple and a large number of Lake Forest Police Officers and Staff. There were approximately 80 present in the audience. PLEDGE OF ALLEGIANCE- was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Resolution of Appreciation for retiring Police Chief James Held Mayor Schoenheider read the resolution and presented it to Chief Held, photos were taken. Chief Held thanked his Family, City Staff and the Council for a great 31 years with the City. COUNCIL ACTION: Approve the Resolution Alderman Waldeck made a motion to approve the Resolution, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote B. Lake Forest Day Proclamation -McKinlock American Legion Post 264 a Salute to Lake Forest High School “80 Years of Excellence” Mayor Schoenheider read the proclamation and presented it to Ed Garrity, photos were taken. Proceedings of the Monday, May 16, 2016 Regular City Council Meeting Mayor Schoenheider also stated that The City of Lake Forest will be looking at the state of the Lake Forest real estate market, community concerns regarding businesses relocating here, and at potentially conducting a marketing campaign. COMMENTS BY CITY MANAGER City Manager Robert Kiley Jr., asked Michael Thomas, Director of Public Works, to update the Council on a management plan related to the previously approved bridge cleaning. Michael Thomas reported that per the contract, The City of Lake Forest is required to supply water and traffic control for cleaning the bridges. Mr. Thomas stated that the best management practice would be to close Westleigh Road between Western and Sheridan for one week beginning June 6. The contractor will provide additional personnel and will work from 7 am to 7pm. Mr. Thomas reviewed the detour map with the Council and stated that the closure will be well publicized. A. Community Spotlight -ComEd Presentation on Smart Meters Mike Mahan, Vice President of Advanced Metering Infrastructure James Dudek, External Affairs Manager City Manager Robert Kiley Jr. introduced Jim Lockefeer, the City’s management Intern, who stated that in 2012, ComEd received state legislative authority to install smart meters as part of a 10-year $2.6 billion grid modernization program. Mr. Lockefeer also reported that the smart meters ComEd is installing fully comply with all Federal Communications Commission (FCC) safety standards and ComEd will begin the installation of Smart Meters in June in Lake Forest/Lake Bluff area. This statewide initiative mandated by the Illinois General Assembly is regulated by the Illinois Commerce Commission. Mr. Lockefeer introduced James Dudek who stated that ComEd is installing approximately 20-30 thousand meters per week, Mr. Dudek then introduced the Vice President of Advanced Metering Infrastructure for ComEd, Mike Mahan. Mr. Mahan gave an overview and showed examples of what customers can expect before during and after installation of the Smart Meter: • 90 days in advance- bill insert • 60 days in advance- post card mailing • 30 days in advance- letter stating that installation will be within 30-45 days • 10 days prior to installation- a robo call will be made asking to open the gate and put pets away • Day of install: CORIX will be doing the installation, the contractor will be wearing a badge, the contractor will inform the occupant that they are there, and if no one is home they will continue with installation. The contractor will never ask to go in the residence. Once installed a door hanger tag will be placed on the residence. • 30 days after installation- ComEd will make contact and show how to take advantage of peak time savings program. • 60 days after installation- same offer will be made. • All Smart Meters are UL certified and contain 2 small radios and a computer chip. • Customers may choose to get real time information on their device by using the second radio, however that requires an additional sign up. Proceedings of the Monday, May 16, 2016 Regular City Council Meeting Mr. Mahan also addressed discussion by the Council and how the Smart Meter works and other issues: • The meter communicates 5 minutes each day. • The meter sends loss of power notice to ComEd. • Cyber security of a wireless device was questioned, and if compromised the only information available would be the serial number of the meter and the khw used. • Data Privacy was questioned, ComEd will never sell your data unless; 1. The user authorizes it, 2. They are required by law and 3. Anonymous information, no personal information is attached. • Health Concerns over the 900 MHz that a Smart Meter emits is equal to a baby monitor or a garage door opener, most WI-Fi in homes has a higher rate, and cell phone produce 100 to 200 times the MHz than a Smart Meter. • The MHz measured are below the FCC guidelines. • There were no scientific studies that drew the conclusion that Smart Meters cause cancer. • Anyone can refuse installation for any reason until 2018. • When people asked what to do to reduce exposure, he recommended limit time exposure to the meter, keeping distance from the meter and maintaining a shielding from the meter, such as an exterior wall. • There are Smart Thermostats available via ComEd that will also help consumers be better consumers. Mayor Schoenheider reminded the public that this is not a public hearing on the topic, but a presentation provided by ComEd for information only. The Council is willing to hear the public on the matter. However, all comments will be limited to three minutes. The following people offered their opinions to the Council: Nancy Thorner, 331 E Blodgett Ave. Lake Bluff, IL 60044 Chad Rankin, 324 Oak Terrace, Highwood, IL 60040 Carl Lambrecht, 280 Laurel Ave, Highland Park, IL 60035 Alice Good, 1881 Hackberry Lane, Lake Forest, IL 60045 Dr. Sara Conway, 767 E. Illinois, Lake Forest, IL 60045 Jeannie Bayer , 1010 Illinois Rd, Lake Forest, IL 60045 Lynn Castello 1190 E Westleigh Road, Lake Forest, IL 60045 Judy Kirby 1800 North Pond Lane, Lake Forest, IL 60045 Mayor Schoenheider thanked all for their comments and Mr. Dudek and Mr. Mahan for their presentation. COMMENTS BY COUNCIL MEMBERS OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None. ITEMS FOR OMNIBUS VOTE CONSIDERATION Proceedings of the Monday, May 16, 2016 Regular City Council Meeting 1. Approval of the May 2, 2016 City Council Meeting Minutes 2. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 3. Award of Lake Forest portion of the 2016 Joint Concrete Sidewalk and Curb Replacement Contract. 4. Award of Contract for the Old Elm Road Watermain Replacement Project 5. Award of Bid for a Janitorial Services Contract Included in the FY 2017 - 2019 Operating Budgets COUNCIL ACTION: Approve the five (5) Omnibus items. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on the contract options for item # 5. The Mayor asked for a motion to approve the five Omnibus items as presented. Alderman Moreno made a motion to approve the five Omnibus items as presented, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of a Recommendation from the Plan Commission in Support of the Tentative and Final Plat and the Associated Special Use Permit for the Estate Lane Planned Preservation Subdivision. (If desired by the Council, Waive First Reading and Grant Final Approval of the Ordinance.) Catherine Czerniak, Director of Community Development reported that these recommendations of support come from the Plan Commission, and are seeking tentative and final plat of subdivision and the associated Special Use Permit for the proposed 3-lot Estate Lane Planned Preservation Subdivision is requested. Ms. Czerniak stated that the Plan Commission considered this petition over the course of three meetings. Ms. Czerniak showed the area proposed for subdivision. It is just over 1-1/2 acres and is located on the southwest corner of Estate Lane East and Oak Knoll Drive. Three lots ranging in size from 20,000 square feet to 25,000 square feet are proposed. Ms. Czerniak added that the property is located in the R-2 zoning district which has a minimum lot size of 20,000 square feet and a minimum lot width of 100 feet and the property is also in the Historic Residential and Open Space Preservation Overlay District which allows for some flexibility in lot configuration as long as the plan does not exceed the density permitted by the underlying zoning district. Proceedings of the Monday, May 16, 2016 Regular City Council Meeting Ms. Czerniak reported that the Plan Commission heard an initial presentation on this petition in June, 2015. And in response to the concerns raised by neighboring property owners, the petitioner, over the course of ten months, conducted studies as directed by City staff, made some minor revisions to the final lot configurations while maintaining three lots, and enhanced the proposed drainage improvements over and above the applicable requirements. Public testimony focused on several questions and concerns including: • The appropriateness of three lots on the site in the context of the surrounding neighborhood. • Whether three lots can be achieved in accordance with the R-2 zoning district. • Potential drainage impacts resulting from development of the site on upstream and downstream properties. • Impacts on significant trees. In response to public testimony and questions from the Commission, the City Engineer, City Attorney and Community Development staff verified that three lots can be achieved on the property in full conformance with the provisions of the R-2 zoning district. At the direction of the City Engineer, the petitioner developed a drainage plan that: (1) benefits upstream properties with the installation of a new drainage pipe and infiltration trench, (2) results in no increase in the volume of stormwater runoff from the property over the existing conditions, and (3) reduces runoff during some storm events. Ms. Czerniak reported that the Commission recommended conditions of approval in response to the public testimony. In summary, the conditions speak to drainage improvements, preservation of significant trees, the timing of demolition of the existing house and restoration of the site after demolition, review of new homes proposed for the site to assure compatibility with the surrounding neighborhood and limitations on construction access to the site. In addition, the Commission’s recommendation provides an opportunity for the neighbors, or a third party consultant hired by the neighbors, to review and offer input to the City Engineer prior to final approval of the drainage improvement plans. Separate from the Commission’s recommendation on the proposed subdivision, the Commission forwarded three general recommendations in response to public comment for the Council’s consideration. Relating to drainage in the downstream area: 1. Offer guidance and information to property owners about the responsibilities of downstream properties to accept water from upstream properties and to maintain private storm sewer structures that are part of the storm sewer system in good working condition and, offer information to support the repair and lining of existing private sewers. 2. Study and consider whether it is appropriate for the City to accept the private downstream storm sewer lines located between the Estate Lane Subdivision and the public storm sewer if the property owners are willing to grant easements to the City and after the private lines are cleaned, lined or otherwise repaired to the satisfaction of the City Engineer. Relating to the general pattern of zoning in the area: Proceedings of the Monday, May 16, 2016 Regular City Council Meeting 1. Review the pattern of zoning in the area taking into account the potential for future development under the established zoning, the availability and capacity of existing infrastructure, opportunities for infrastructure upgrades, the history of zoning and development in the area, the character of the neighborhoods, private property development rights and input from directly affected property owners and residents in the general area. The City Council had a lengthy discussion on drainage, drainage studies, zoning, easements, preservation and housing stock within The City of Lake Forest. Mayor Schoenheider asked if there was anyone from the public who would like to comment; the follow people offered their opinion to the Council on the topic. John Madigan, S Estate Lane, Lake Forest, IL David Shaw, 1364 W Estate Lane, Lake Forest, IL Beth Shaw, 1364 W Estate Lane, Lake Forest, IL Mike Kammerer, 1361 Estate Lane, Lake Forest, IL Jaqueline Blatchford, 1411 Estate Lane, Lake Forest, IL The City Council again had lengthy discussion on drainage and functionality of existing drainage, easements and the role of the Public Works Committee relating to area wide, education and further subdivision of the property. The City Council made clear that the discussions made at the meeting in no way were an offering by the City Council to pay for an update to anyone drainage tiles, and that the City Council is aware of the drainage issues within the community and will address them at the appropriate time. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Final Development Plan Ordinance for the Estate Lane Planned Preservation Subdivision. The Ordinance incorporates approval of the plat of subdivision, the granting of a Special Use Permit and the conditions of approval as recommended by the Plan Commission. If determined to be appropriate by the City Council, direct staff to take action in accordance with the Commission’s recommendations pertaining to downstream drainage and the pattern of zoning in the area. Alderman Reisenberg made a motion waive first reading and grant final approval of the Final Development Plan Ordinance for the Estate Lane Planned Preservation Subdivision. The Ordinance incorporates approval of the plat of subdivision, the granting of a Special Use Permit and the conditions of approval as recommended by the Plan Commission and, directs staff to take action in accordance with the Commission’s recommendations pertaining to downstream drainage and the pattern of zoning in the area, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg and Adelman. The following voted “Nay”: Alderman Moreno. 7 Yeas, 1 Nay, motion carried. ORDINANCES AFFECTING CODE AMENDMENTS Proceedings of the Monday, May 16, 2016 Regular City Council Meeting 1. Consideration of an Ordinance adopting the first supplement (S-1) to the Code of Ordinances for the City of Lake Forest (waive first reading and grant final approval) Victor Filippini, City Attorney reported that staff is recommending approval of first supplement to the City of Lake Forest, Code of Ordinances. That this is a normal action that the Council will be taking on an annual basis as Ordinances continued to be approved by the City Council. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance adopting the first Supplement (S-1) to the Code of Ordinances for the City of Lake Forest. Alderman Moreno made a motion to waive first reading and grant final approval of the Ordinance adopting the first Supplement (S-1 to the Code of Ordinances for the City of Lake Forest, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT There being no further business. Alderman Waldeck made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 9:07 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.