CITY COUNCIL 2016/04/18 MinutesThe City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, April 18, 2016
City Council Meeting - City Council Chambers 6:30 pm
CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at
7:10pm, and Deputy City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman
Pandaleon, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and
Alderman Moreno.
Absent: None.
Also present were: Robert Kiely, City Manager; Elizabeth Holleb, Finance Director; Victor Filippini,
City Attorney; Catherine Czerniak, Director of Community Development; Michael Thomas, Director
of Public Works; Jim Held, Chief of Police; Karl Walldorf, Deputy Chief of Police; Jeffrey Howell,
Fire Chief; Sally Swarthout, Director of Parks & Recreation; Mike Strong, Assistant to the City
Manager, Anne Whipple and a large number of Lake Forest Firefighters.
There were approximately 60 + present in the audience.
PLEDGE OF ALLEGIANCE- was recited by all in attendance.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. City Staff Retirement Announcement
Mayor Schoenheider announced that Police Chief James Held is retiring. Mayor Schoenheider
stated that Chief Held has provided great leadership and shared such a great sense of community
in Lake Forest. Mayor Schoenheider reported that the PCA (Policy, Compensation and
Administration) Committee met and has recommended that Deputy Chief Karl Walldorf be
appointed to Chief when Jim Held retires.
B. Resolution of Appreciation for Library Employee, Kaye Grabbe
Mayor Schoenheider read the Resolution. Ms. Grabbe shared her love of her job, partly due to
the passion of all those in the Community.
COUNCIL ACTION: Approve the Resolution
Alderman Waldeck made a motion to approve the Resolution, seconded by Alderman Moreno.
Motion carried unanimously by voice vote.
C. Resolution of Appreciation for Firefighter Paramedic, Eric Podowski
Mayor Schoenheider read the Resolution and photos were taken.
Proceedings of the Monday, April 18, 2016
Regular City Council Meeting
COUNCIL ACTION: Approve the Resolution
Alderman Moreno made a motion to approve the Resolution, seconded by Alderman Beidler.
Motion carried unanimously by voice vote.
D. Proclamation of Historic Preservation Month presentation to the Lake Forest
Preservation Foundation
Mayor Schoenheider read the proclamation and presented it to Lake Forest Preservation
Foundation President, Arthur Miller.
COMMENTS BY CITY MANAGER
City Manager Robert Kiely Jr., congratulated both Kaye and Eric on their retirement.
A. Community Spotlight
Lake Forest Preservation Foundation
- Arthur Miller- President
City Manager Robert Kiely Jr. introduced the President of the Lake Forest Preservation
Foundation, Arthur Miller. Mr. Miller stated that the Foundation will be celebrating its 40th year in
2016. He then gave a presentation on how the Lake Forest Preservation Foundation has advocated
throughout the community by sensitive, evolutionary change. Mr. Miller reported that the
Foundation has presented over 150 awards over the last 25 years.
B. Economic Development Update
Economic Development Coordinator, Susan Kelsey
City Manager Robert Kiely Jr. introduced Economic Development Coordinator, Susan Kelsey. Ms.
Kelsey gave a presentation on the number of businesses and the impact of local tax dollars within
the Community along with reporting on all the life safety measures that have been completed by
L-3 on Market Square. Ms. Kelsey also reported that the Open Air Market will begin on June 18,
2016.
COMMENTS BY COUNCIL MEMBERS
FINANCE COMMITTEE
1. GFOA CAFR Award
George Pandaleon, Finance Committee Chairman reported that the City recently received
notification that it has once again been awarded the Government Finance Officers Association
Certificate of Achievement for Excellence in Financial Reporting for its FY15 comprehensive
annual financial report. The Certificate of Achievement is the highest form of recognition in the
area of governmental accounting and financial reporting, and its attainment is a significant
accomplishment by a government and its management.
In a GFOA news release, Stephen Gauthier states that “The City’s CAFR has been judged by an
impartial panel to meet the high standards of the program including demonstrating a constructive
Proceedings of the Monday, April 18, 2016
Regular City Council Meeting
spirit of full disclosure to clearly communicate its financial story and motivate potential users and
user groups to read the CAFR.”
The GFOA is a nonprofit professional association serving 17,500 government finance professionals
in the United States and Canada. The City has received this prestigious award for the 37th
consecutive year.
In addition to the Certificate of Achievement, an Award of Financial Reporting Achievement is
presented by the GFOA to the individual designated as instrumental in their government unit’s
achievement of the Certificate. Chairman Pandaleon presented the award to Diane Hall, Assistant
Finance Director, who serves as the primary liaison to the City’s independent audit firm,
coordinating the annual audit process and preparation of the City’s CAFR.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the April 4, 2016 City Council Meeting Minutes
2. Approval of a Resolution Reallocating 2016 Volume Cap to the Village of Buffalo
Grove, Illinois
3. Approval to renew agreement for financial and land parcel management system
software maintenance and licensing for FY2017.
4. Approval of an agreement with BB&T Corporation for Electronic Lockbox
Services and Designation of First Merit Bank as an authorized depository
5. Approval to Execute the Procurement Contract to the Water Plant Membrane
Manufacturer
6. Authorization to Proceed with the Fiscal Year 2017 Asphalt Patching,
Resurfacing, and Concrete Street Repair Projects Prior to May 1, 2016
7. Consideration of Ordinances Approving Recommendations from the Building
Review Board. (First Reading and if Desired by the City Council, Final Approval)
8. Consideration of an Ordinance Approving a Recommendation from the Historic
Preservation Commission. (First Reading and if Desired by the City Council, Final
Approval)
9. Consideration of Ordinances Approving Recommendations from the Zoning
Board of Appeals. (First Reading, and if Desired by the City Council, Final
Approval)
Proceedings of the Monday, April 18, 2016
Regular City Council Meeting
COUNCIL ACTION: Approve the nine (9) Omnibus items.
Mayor Schoenheider asked members of the Council if they would like to remove any item or take
it separately. Seeing none, the Mayor asked for a motion to approve the nine Omnibus items as
presented.
Alderman Reisenberg made a motion to approve the nine Omnibus items as presented, seconded
by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman,
Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion
carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
1. Consideration of an Ordinance Amending the City of Lake Forest Liquor Code,
Creation of a New Class, and Number of Licenses, Section 111.037. (Final approval)
Victor Filippini, City Attorney, reported that this Ordinance had been discussed over several
meetings, and what is before the Council is ready for approval. At the direction of the City’s Liquor
Commissioner, an Ordinance amending the Liquor Code to include the liquor Commissioner to set
the time of sales and create a new Class, C-4 license and make available one C-4 License and one
C-3 License is presented for Council consideration.
The City Council had discussion on hours of service beginning at 5p.m., 7 days a week to no limit
on hours of service, the feedback received from CROYA and most recently feedback from Lake
Forest College. The Council will look at this topic again in 12 months. Mayor Schoenheider asked if
there was anyone from the public who would like to comment. Seeing none, he asked for a
motion.
COUNCIL ACTION: Consideration of an Ordinance Amending the City of Lake Forest Liquor Code,
Creation of a New Class, and Number of Licenses, Section 111.037. (Final Approval)
Alderman Reisenberg made a motion to approve an Ordinance amending the City of Lake Forest
Liquor Code, Creation of a New Class, and Number of Licenses, Section 111.037, seconded by
Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman,
Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion
carried.
1. Consideration of a Recommendation from the Plan Commission in Support of the
Final Plat and the Associated Special Use Permit for the Westleigh Farm Planned
Preservation Subdivision Proposed for the Southwest Corner of Route 60 and Ridge
Road. (If desired by the Council, Waive First Reading and Grant Final Approval of
the Ordinance.)
Proceedings of the Monday, April 18, 2016
Regular City Council Meeting
Catherine Czerniak, Director of Community Development reported that the Council is being asked
to consider the final plat of subdivision and the associated Special Use Permit for the proposed 34-
lot Westleigh Farm Planned Preservation Subdivision. Ms. Czerniak stated that in July 2015, the
City Council granted tentative approval of the Westleigh Farm Subdivision.
Ms. Czerniak reported that Thirty-three new lots are proposed along with one additional lot which
will be configured to support the existing residence which is planned for restoration and
renovation. The new building lots range in size from about a third of an acre to just over an acre.
Larger lots are proposed at the south end of the development, smaller lots on the northern half.
The smaller lots ring a central open area which will be landscaped with low maintenance plantings
and used for passive recreation.
The overall density of the development is consistent with the R-4 zoning and the variety in lot
sizes is achieved through the flexibility offered by the HROSP District. The development plan
preserves 20 acres of the 47 acre parcel preserved as open space. This conservation subdivision
approach has led to other successful developments in the community including Conway Farms,
Middlefork Farm and Everett Farm.
Ms. Czerniak reported that on January 13, 2016, the Plan Commission held a public hearing to
consider the final plat of subdivision and final conditions of approval. Three residents testified
before the Commission. The City Engineer confirmed that the plan includes the construction of
onsite detention ponds and swales which together will slow the rate of stormwater runoff from
the property over current conditions, the Commission voted 6 to 0 to recommend approval of the
subdivision to the City Council. The Commission’s recommendation includes conditions of
approval. Ms. Czerniak also noted that the City Attorney had provided technical revisions to the
Ordinance included in the Council packet.
Lastly, Ms. Czerniak stated that if the Council grants final approval of the plat, City staff will review
all of the final documents as required by the conditions of approval prior to the recording of the
plat of subdivision.
The City Council had discussion on access points to the subdivision, adaptive reuse and the
caretaker’s cottage. Mayor Schoenheider asked if there was anyone from the public who would
like to comment. Seeing none, he asked for a motion.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and
grant final approval of the Final Development Plan Ordinance for the Westleigh Farm Planned
Preservation Subdivision. The Ordinance incorporates approval of the plat of subdivision, the
granting of a Special Use Permit and the conditions of approval as recommended by the Plan
Commission
Alderman Moreno made a motion to 1. waive first reading and 2. grant final approval of the Final
Development Plan Ordinance for the Westleigh Farm Planned Preservation Subdivision, as
modified by the City Attorney. The Ordinance incorporates approval of the plat of subdivision, the
granting of a Special Use Permit and the conditions of approval as recommended by the Plan
Commission, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck,
Proceedings of the Monday, April 18, 2016
Regular City Council Meeting
Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”:
None. 8 Yeas, 0 Nays, motion carried.
ORDINANCES AFFECTING CODE AMENDMENTS
1. Consideration of an Ordinance Amending Chapters 70, 73, 78, and 97 of the City
Code, as Recommended by City Staff. (First Reading)
Police Commander Craig Lepkowski reported that the Ordinances were reviewed for updated
provisions where they were outdated, conforming certain provisions to State law, and aligning City
practices, i.e., removing Taxi Cab licensing, with the terms of the City Code.
Mayor Schoenheider asked if there was anyone from the public who would like to comment.
Seeing none, he asked for a motion.
COUNCIL ACTION: It is recommended that the City Council grant first reading of an ordinance
amending Chapters 70, 73, 78, and 97 of the City Code.
Alderman Moreno made a motion to approve grant first reading of an ordinance amending
Chapters 70, 73, 78, and 97 of the City Code, seconded by Alderman Waldeck. Motion carried
unanimously by voice vote.
2. Consideration of an Ordinance Amending Title XIII (General Offenses) of the City
Code, as Recommended by City Staff. (First Reading)
Police Commander Craig Lepkowski reported that the Ordinances were reviewed for updated
provisions where they were outdated, conforming certain provisions to State law, and aligning City
practices, i.e., including school curfew code language updates and designating e-cigarettes as drug
paraphernalia, with the terms of the City Code.
Mayor Schoenheider asked if there was anyone from the public who would like to comment.
Seeing none, he asked for a motion.
COUNCIL ACTION: It is recommended that the City Council grant first reading of an ordinance
amending Title XIII of the City Code.
Alderman Newman made a motion to approve grant first reading of an ordinance amending Title
XIII of the City Code, seconded by Alderman Pandaleon. Motion carried unanimously by voice
vote.
NEW BUSINESS
1. Emergency Telephone System Board (ETSB) Meeting
Proceedings of the Monday, April 18, 2016
Regular City Council Meeting
***OPEN PUBLIC MEETING OF THE ETSB***
CALL TO ORDER: Mayor Schoenheider called the meeting to order at 8:30pm
ROLL CALL: As reflected by City Council Roll Call, Police Chief James Held, Deputy Police Chief Karl
Waldorf and Fire Chief Jeff Howell.
James Held stated that the Approval of the FY 2017 budget, pursuant to 50 ILCS 750/ 15.4 (c) is
the reason for the meeting. What has changed in the budget is the cost of contractual services for
dispatch per the IGA.
Mayor Schoenheider asked if there was anyone from the public who would like to comment.
Seeing none, he asked for a motion.
RECOMMENDED ACTION: Approval of the FY 2017 budget, pursuant to 50 ILCS 750/15.4 (c).
Alderman Reisenberg made a motion to Approve the FY 2017 budget, pursuant to 50 ILCS
750/15.4 (c), seconded by Alderman Beidler. Motion carried unanimously by voice vote.
***MOTION TO CLOSE PUBLIC MEETING OF THE ETSB***
Alderman Waldeck made a motion to close the public meeting of the ETSB, seconded by Alderman
Moreno. Motion carried unanimously by voice vote at 8:34pm.
2. Request to Waive the Bidding Process to Power Wash and Spot Sand Blast Both the
Westleigh Road Bike Path & Train Bridges
Director of Public Works, Michael Thomas, reported that although $100,000 for the Westleigh
Road bike path bridge was requested in both the FY ’16 and FY ’17 capital budgets, the line item
was given a priority two in each year’s capital plan. Mr. Thomas reported that it is staff’s opinion
is that this request will provide a good, short term cleaning of both bridges with the hope that
future funding will become available to address more long term maintenance and aesthetic
improvements. Mr. Thomas stated DiVinci’s original proposal separated work for both bridges at
a cost of $19,880 each. Staff asked the contractor if a discount could be provided if both bridges
were completed at the same time. Subsequently, DiVinci provided a 10% discount.
The City Council had discussion on deterioration and esthetics and these circumstances; various
areas of paint squares combined with multiple locations of efflorescence, bridge inspections, the
overall appearance of the bridges, future spot cleaning and / or sand blasting any graffiti removal,
and the bidding process.
Mr. Thomas added that with heavy truck traffic from McCormick Ravine’s landfill excavation
beginning in mid-late June, staff is requesting City Council approval this evening to ensure the
bridge cleaning can be completed by the end of May. Mayor Schoenheider asked if there was
anyone from the public who would like to comment. Seeing none, he asked for a motion.
Proceedings of the Monday, April 18, 2016
Regular City Council Meeting
COUNCIL ACTION: Waive the bidding process and authorize DiVinci Painters, Inc. for the
cleaning of both Westleigh Road Bridges in the amount of $35,785. Additionally, City Council
directs staff to add this amount to the proposed FY ’17 capital budget.
Alderman Waldeck made a motion to waive the bidding process and authorize DiVinci Painters,
Inc. for the cleaning of both Westleigh Road Bridges in the amount of $35,785. Additionally, City
Council directs staff to add this amount to the proposed FY ’17 capital budget, seconded by
Alderman Beidler. The following voted “Yea”: Aldermen Moreno, Beidler, Pandaleon, Newman,
Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion
carried.
3. Approval of an amendment to the Athletic Field Usage Policy as approved by the Parks
& Recreation Board (Waive First Reading and if Desired Grant Final Approval)
Joe Mobile, Superintendent of Recreation, reported that staff continues to evaluate resources for
additional revenue. The Athletic Field usage policy was reviewed and the proposed amendments
have the potential to generate revenue when the fields would otherwise be idle. The
amendments to the current policy categorize the current users into classification 1 or classification
2 dependent upon their program offerings. Recreation Department programs, as well as any
organization that offer programs that the Recreation Department doesn’t currently offer, will be
placed in classification 1, while organizations that offer programs that are currently offered by the
Recreation Department will be placed in Classification 2. An additional classification 3 will provide
opportunities for a new group of users to possibly rent the fields for their use as well. Any group
that doesn’t fit into classification 1 or 2 and have Lake Forest residents on their rosters will fall
into classification 3. The new classification system allows the opportunity for additional residents
to have access to our fields for their athletic needs.
The City Council had discussion on defining the classifications, single teams, practices, pickup
games by kids and the difference when a coach is involved, the percentage of utilization
anticipated, insurance and all types of field preparation.
Mayor Schoenheider asked if there was anyone from the public who would like to comment.
Scott Gray, 1080 Lawrence, Lake Forest offered his opinion to the City Council on the cost per use
of the field.
The City Council had further discussion on insurance requirements, the classification charges. City
Manager, Robert Kiely offered the direction to the Council “and direct and allow staff to work with
teams for insurance and costs” to the motion. The City Council would like this item revisited in
twelve months. Mayor Schoenheider asked if there was anyone from the public who would like to
comment. Seeing none, he asked for a motion.
Proceedings of the Monday, April 18, 2016
Regular City Council Meeting
COUNCIL ACTION: Approval of an amendment to the Athletic Field Usage Policy as
recommended by the Parks & Recreation Board (Waive First Reading and if Desired Grant Final
Approval)
Alderman Reisenberg made a motion to approve of an amendment to the Athletic Field Usage
Policy as recommended by the Parks & Recreation Board and direct City Staff to work with teams
for insurance and costs, seconded by Alderman Newman. The following voted “Yea”: Aldermen
Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following
voted “Nay”: None. 8 Yeas, 0 Nays, motion carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
Mayor Schoenheider encouraged residents to attend one of the two remaining Ward meetings
which will be held at Gorton Community Center on Wednesday , April 20 and Tuesday, April
27,2016 at 7:00 pm.
ADJOURNMENT
There being no further business. Alderman Waldeck made a motion to adjourn, seconded by
Alderman Moreno. Motion carried unanimously by voice vote at 9:13 p.m.
Respectfully Submitted,
Margaret Boyer
Deputy City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in
the Clerk’s office at City Hall. You can also view it on the website by visiting
www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings
Videos.