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CITY COUNCIL 2016/02/01 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, February 1, 2016 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: Alderman Beidler, Alderman Newman. Also present were: Robert Kiely, City Manager; Susan Banks, Communications Manager; Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Michael Thomas, Director of Public Works; Karl Walldorf, Deputy Chief of Police; Craig Lepkowski, Police Commander; Jeff Howell, Fire Chief; Mike Strong, Assistant to the City Manager and Anne Whipple . There were approximately 40 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Schoenheider announced that he was thrilled to be at the Ribbon cutting ceremony for Horizon Pharma this morning; he gave a brief background of the new company and wanted to publicly welcome Horizon Pharma to the City of Lake Forest. A. Emergency Telephone System Board (ETSB) Meeting OPEN PUBLIC MEETING OF THE ETSB Mayor Schoenheider opened the meeting at 6:31pm, and asked for roll call. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg, Alderman Adelman, Alderman Moreno, Fire Chief Howell and Deputy Police Chief Walldorf. Absent: Alderman Beidler, Alderman Newman and Police Chief Held. Mayor Schoenheider introduced Fire Chief Howell, who reported that the ETSB meeting is conducted in order to address unanticipated and unbudgeted expenditures from the fund. An overview map showing where sirens are located in the City was shown and discussed. Proceedings of the Monday, February 1, 2016 Regular City Council Meeting Chief Howell reported that the ETSB has incurred unanticipated costs relating to repairs to the City’s siren warning system. Chief Howell also stated that additional maintenance is expected to the siren warning system in the spring. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. MOTION TO CLOSE PUBLIC MEETING OF THE ETSB Alderman Reisenberg made a motion to close the public hearing at 6:36pm, seconded by Alderman Moreno. Motion carried unanimously by voice vote. RECOMMENDED ACTION: Approval by the ETSB board of the supplemental funding to the ETSB FY2016 Budget to cover the unanticipated costs incurred. If needed, these costs will be included in the year-end supplemental appropriation ordinance. Alderman Reisenberg made a motion to approve supplemental funding to the ETSB FY2016 Budget to cover the unanticipated costs incurred, (If needed, these costs will be included in the year-end supplemental appropriation ordinance), seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Pandaleon, Tack, Reisenberg, Adelman, Moreno, Fire Chief Howell and Deputy Police Chief Walldorf. The following voted “Nay”: None. 9 Yeas, 0 Nays, motion carried. COMMENTS BY CITY MANAGER City Manager Robert Kiely Jr., reported that item #8 of the omnibus agenda should have reflected a hold on the contract price for two years and that in the third year, the price would increase by 2.5%. Mr. Kiely also reported that the Council would be hearing information on Early Voting along with Special Events. A. Final Update Regarding Revisions to Administrative Directive 1-17 (“Special Events Policy”) for the City of Lake Forest. Assistant to the City Manager Mike Strong reported that the special event policy is in its final review, and that the Council is asked to approve a Resolution adopting a revised Special Event Policy for The City of Lake Forest. COUNCIL ACTION: Approval of a Resolution adopting a revised Special Event Policy for The City of Lake Forest. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. Alderman Reisenberg made a motion to approve of Resolution adopting a revised Special Event Policy for The City of Lake Forest, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Proceedings of the Monday, February 1, 2016 Regular City Council Meeting Deputy City Clerk, Margaret Boyer reported on Early Voting and the option to Vote by Mail. Early voting begins at City Hall on Monday, February 29 and ends Saturday March 13. Voting Hours are M-F, 9-5 and Saturdays, 9-2. COMMENTS BY COUNCIL MEMBERS PUBLIC WORKS COMMITTEE A. Award of Bid for the Water Plant Membrane Manufacturer, Approval of Design Capacity at 14 Million Gallons Per Day (MGD), and Approval of the Water Treatment Plant Design Agreement Public Works Committee Chairman Waldeck reported that the Public Works Committee and staff are requesting award of bid for the water plant membrane manufacturer, approval of the plant’s design capacity at 14 MGD, and approval of the design services utilizing the selected membrane manufacturer. Chairman Waldeck stated that the Public Works Committee began its analysis in June, 2014, and on June 1, 2015, City Council narrowed the possible membrane suppliers to three companies. All three companies have multiple installations throughout the United States and Canada, and with minor work to the plant, are interchangeable if the City were to ever decide to utilize a different module. Ms. Waldeck added that its January 27, 2016 meeting, the Public Works Committee recommended approval of the replacement filtering company, plant capacity, and design services for City Council’s consideration. Chairman Waldeck gave an overview of the power point that was seen at the Public Works Committee meeting, which included bid results, evaluations by the City’s consulting engineer and City Staff and the scheduling timeline. Mayor Schoenheider asked if there were any further questions, or anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Based upon the recommendation of the Public Works Committee, staff is requesting City Council approval of the following water plant project items: 1. Final plant design and filtering capacity shall be 14 MGD (million gallons per day). 2. The final plant design shall utilize the GE membrane filters. 3. Based upon the exception noted in Section 8.5 D1 of the City’s Purchasing Directive, approve an agreement with Strand Associates for the Water Treatment Plant Design in the amount of $563,000. Alderman Waldeck made a motion to approve final plant design and filtering capacity shall be 14 MGD (million gallons per day), the final plant design shall utilize the GE membrane filters. And Based upon the exception noted in Section 8.5 D1 of the City’s Purchasing Directive, approve an agreement with Strand Associates for the Water Treatment Plant Design in the amount of $563,000, seconded by Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Proceedings of the Monday, February 1, 2016 Regular City Council Meeting Alderman Adelman and Mayor Schoenheider thanked the Public Works Committee and City Staff for all their efforts. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Jeff Urso 4256 Kenwood, Gurnee, offered his opinion about safety to the Council. Paul Hamann, 511 W Beverly, Lake Forest, offered his opinion about trees to the Council. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the January 19, 2015 City Council Meeting Minutes 2. Approval of Check Register for Period January 2- January 22, 2016 3. Ratification of the ETSB Boards previous approval of the supplemental funding to the ETSB FY2016 Budget to cover the unanticipated costs incurred. If needed, these costs will be included in the year-end supplemental appropriation ordinance 4. Approval of an Ordinance Abating the 2015 Tax Levy for the 2008 General Obligation Bond Issue (Final Approval) 5. Final reading of an Ordinance approving the Adoption of the October 13, 2015 amendment to the Lake County Watershed Development Ordinance to meet FEMA’s National Flood Insurance Program (NFIP) requirements and remain a Lake County Certified Stormwater Community. 6. Ratification on previous approval of a Resolution committing to the expenditure of funds, approval of the Local Agency Consultant Agreement for Design Engineering Services for Federal Participation and the Local Agency Agreement for Federal Participation for the Lake Forest Metra Station – Union Pacific CBD North Line Stage 3 (Interior) Renovation Project, and authorization for the Mayor and the City Manager to execute Local Agency Agreements and other related documents. 7. Request for City Council Approval of an Agreement for Professional Design Services for the Westfork & Hackberry Storm Sewer Project and an Advance of F.Y. 2017 Capital Funds 8. Approval of a Three-Year Engineering Services Agreement for the City Surveyor and Engineer COUNCIL ACTION: Approve the eight (8) Omnibus items. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Seeing none, the Mayor asked for a motion to approve the Eight Omnibus items as presented. Proceedings of the Monday, February 1, 2016 Regular City Council Meeting Alderman Moreno made a motion to approve the Eight Omnibus items as presented, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of an Ordinance approving a Fee Schedule (First Reading) Finance Director Elizabeth Holleb reported that staff is requesting approval on the first reading of a proposed Ordinance amending the fee schedule for Fiscal Year 2017. Ms. Holleb stated the changes in water rates are recommended pursuant to discussion at the January 19, 2016, Finance Committee meeting. For FY2017, the variable (consumption) rates reflect a 2.50% increase to address anticipated operating cost increases of the water utility. And a new fee is incorporated in the City Manager section for changes in owners or officers associated with liquor licenses. The Ordinance amending the City Code and establishing this new fee was granted first reading approval on January 19 and is scheduled for final approval on February 16 consistent with this fee schedule Ordinance. Mayor Schoenheider asked if there were any further questions, or anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Grant first reading to the proposed ordinance Alderman Reisenberg made a motion to grant first reading to the proposed ordinance, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. ORDINANCES AFFECTING CODE AMENDMENTS 1. Consideration of an Ordinance Amending the Traffic Code, Title VII of the City Code, as Recommended by City Staff. (First Reading) Police Commander Craig Lepkowski stated staff is requesting approval of first reading of an amendment to the Traffic Code as currently set forth in Title VII of the City Code. Commander Lepkowski reported that at the time the City Council approved the updated City Code in 2015, it was recognized that various elements of the City’s Traffic Code as then incorporated into the City Code was not reflective of State law, current practices, or implementation practices of the Police Department. Mr. Lepkowski added that the proposed draft will improve the overall organization of the City’s Traffic Code, remove provisions where State law enforcement is customarily utilized or required, Proceedings of the Monday, February 1, 2016 Regular City Council Meeting update the Traffic Code language to parallel State law, and align Departmental practices with the terms of the Traffic Code. Mayor Schoenheider asked if there were any further questions, or anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: It is recommended that the City Council grant first reading of an ordinance amending Title VII of the City Code (the City’s Traffic Code). Alderman Moreno made a motion to grant first reading to the proposed ordinance, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. NEW BUSINESS None. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body. Adjournment into executive session RECONVENE INTO REGULAR SESSION Mayor Schoenheider asked for a motion to adjourn into executive session. Alderman Reisenberg made a motion to adjourn into Executive Session pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body and 120/2 (c) 5, possible acquisition of property. Adjournment into executive session at 7:11pm RECONVENE INTO REGULAR SESSION at 9:23 pm ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 9:23 p.m. Respectfully Submitted, Proceedings of the Monday, February 1, 2016 Regular City Council Meeting Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.