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CITY COUNCIL 2016/01/19 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Tuesday, January 19, 2016 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 7:30pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Newman, Alderman Tack, Alderman Reisenberg, and Alderman Moreno. Absent: Alderman Pandaleon, Alderman Adelman Also present were: Robert Kiely, City Manager; Susan Banks, Communications Manager; Elizabeth Holleb, Finance Director; Betsy Gates, City Attorney; Catherine Czerniak, Director of Community Development; Michael Thomas, Director of Public Works; James Held, Chief of Police; Karl Walldorf, Deputy Chief of Police; Craig Lepkowski, Police Commander; Jeff Howell, Fire Chief; Pete Siebert, Interim Deputy Fire Chief; Sally Swarthout, Director of Parks & Recreation; Mike Strong, Assistant to the City Manager; DeSha Kalmar, Director of HR; Anne Whipple and masses of Police and Fire Personnel. There were approximately 100 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Schoenheider read a Resolution of Sympathy for the late Dorothy “Dee Dee” Borland. Dee Dee was an important advocate for the success of Elawa Farm and specifically the beautiful Elawa Farm Garden. Alderman Beidler made a motion to approve the Resolution, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. A. Announcement of the Sixth Recipient of The Lawrence R. Temple Distinguished Public Service Award -Roger and Pauline Mohr Mayor Schoenheider reported that nominations were solicited from Lake Forest residents to honor a living volunteer in community organizations or local government in The City of Lake Forest for distinguished public service, and that this year, the Committee selected Roger and Pauline Mohr as the recipients of the Service award for 2015. Mayor Schoenheider read the following statement from former Mayor Howard Kerr “Larry Temple was my friend and colleague. He loved Lake Forest and served this city with a passion and character that resulted in this award that bears his name. Roger and Pauline Mohr are worthy Proceedings of the Tuesday, January 19, 2016 Regular City Council Meeting recipients of this recognition. The time, leadership and commitment they have given to this community are unmatched and accent the important history and essential role of volunteers in Lake Forest. Roger and Pauline's contributions are now part of the fabric of this city and a legacy to its future.” Mayor Schoenheider introduced and thanked the Temple Award Committee members; Scott Helton and Gail Hodges, noting that Chairman Cowhey was unable to attend. Mr. Helton reported that the committee had received a number of nominee’s, and the list of the accomplishments by each of them is just incredible. Mr. Helton asked all residents and members to take note of the location of the Larry Temple Award Plaque. It is at the top of the stairs at City Hall, and, all those who enter the City Council Chamber either as a member of a Board or Commission or a resident, are reminded of the quality of the individuals that came before and those that are listed on the Award. Member Gail Hodges read the Award to the City Council and presented the award to Pauline and Roger Mohr. Mayor Schoenheider thanked the Mohrs for all that they have done for the community. Pauline and Roger Mohr accepted the award and Mr. Mohr thanked the Committee and the City Council, and said that he and Pauline are grateful for the recognition. B. Resolution of Appreciation for Retiring Police Officer David Cerer Mayor Schoenheider read the Resolution and photos were taken, Officer Cerer thanked the Council for the professionalism that he gained while working in The City of Lake Forest. COUNCIL ACTION: Approve the Resolution Alderman Moreno made a motion to approve the Resolution, seconded by Alderman Beidler. Motion carried unanimously by voice vote. C. Swear in Fire Fighter Paramedic Matt Kluchka Mayor Schoenheider and Interim Deputy Chief Pete Siebert Mayor Schoenheider introduced Interim Deputy Chief Siebert, who gave a brief background on Firefighter Paramedic Matt Kluchka. Mayor Schoenheider administered the oath to Mr. Kluchka. COMMENTS BY CITY MANAGER A. Community Goals and Priorities -Robert Kiely Jr., City Manager City Manager, Robert Kiely Jr., reviewed the Community Goals and Priorities. B. Update Concerning Administrative Directive 1-17 (“Special Events Policy”) Governing the Administration, Review and Approval of Special Events within the City of Lake Forest Michael Strong, Assistant to the City Manager, gave an overview of the steps that have been taken during this process and reported on the feedback that the committee has received from the Proceedings of the Tuesday, January 19, 2016 Regular City Council Meeting Council and community organizations. The City Council reported that they are happy that staff is looking into this process. COUNCIL ACTION: No action required. The revised Special Event Policy was prepared by Staff with input from various organizations affected by the policy, and is in the process of undergoing a legal review by the City Attorney. Based on feedback received by City Council on the final revisions, staff will prepare the Policy to be considered for adoption by City Council during its regular meeting on February 2, 2016. No Council action was taken. COMMENTS BY COUNCIL MEMBERS PROPERTY AND PUBLIC LAND COMMITTEE A. Approval of a Resolution Adopting the Lake Forest Policy, as amended, for the Acquisition, Inventory, Sale, Lease and Retention of Public Property Alderman Reisenberg, Chairman Property and Public Lands Committee reported that the amendment to the policy deals with strategic land transfer, and stems from Open Lands, land swap of the McCormick Ravine, and will accommodate and future transfers. Chairman Reisenberg also stated that the title of the policy should be changed to reflect “transfer” after the word “Lease”. The City Council had discussion that the policy is reviewed on an annual basis and there was not anything previous in the policy prohibiting the land echange. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of a Resolution Adopting the Lake Forest Policy, as amended, for the Acquisition, Inventory, Sale, Lease and Retention of Public Property Alderman Beidler made a motion to approve a Resolution Adopting the Lake Forest Policy, as amended, for the Acquisition, Inventory, Sale, Lease and Retention of Public Property, seconded by Alderman Waldeck. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. B. Consideration of Resolutions Directing Study, Evaluation and Planning for the Cultural Corridor and Grove Campus. (Approve by Motion) Catherine Czerniak, Director of Community Development, reported that on a continuing basis, the City reviews the disposition of various City owned properties and structures and that in the coming months, both the Cultural Corridor, the strategic area located east of McKinley Road and the train station, and Grove Campus, located east of Ridge Road and north of Old Mill Road, are expected to experience changes that will present both opportunities and challenges. Ms. Czerniak reported that the tenants in two City owned buildings, the Historical Society and the Business Accelerator Program currently housed in Bennett Hall on Grove Campus, will be Proceedings of the Tuesday, January 19, 2016 Regular City Council Meeting relocating. This offers an opportune time for evaluation of the condition of the buildings, assessment from an historical perspective and consideration of viable options for long term future use. In addition, redevelopment options are being explored for some of the privately owned parcels in the Cultural Corridor as well. The City Council had discussion on the initial Grove Campus master plan from 1997. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approve a motion in support of two Resolutions directing City staff and appropriate Boards and Commissions to study, evaluate and conduct planning relating to the Cultural Corridor and Grove Campus overall and the specific buildings noted. Alderman Newman made a motion in support of two Resolutions directing City staff and appropriate Boards and Commissions to study, evaluate and conduct planning relating to the Cultural Corridor and Grove Campus overall and the specific buildings noted, seconded by Alderman Moreno. Motion carried unanimously by voice vote. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the December 7, 2015 City Council Meeting Minutes 2. Check Register for Period November 21, 2015- January 1, 2016 3. Approval of Resolutions Required for Bank Purposes to Amend Authorized Signers 4. Consideration of an Ordinance Amending Chapter 118 of the City Code, as Recommended by City Staff. (Final Approval) 5. Consideration of an Ordinance Amending Chapters 31, 38, 39, 40 and 41 of the City Code to conform to practices and policies relating to the City’s Finance Department (Final Approval) 6. Award of Contract with Heartland Business Systems to Purchase Hardware and Services for the Data Center Implementation Project as Budgeted in FY16 Capital Plan 7. Consideration of Approval Only of Executive Session Minutes 8. Consideration of first reading of an Ordinance approving the Adoption of the October 13, 2015 amendment to the Lake County Watershed Development Ordinance to meet FEMA’s National Flood Insurance Program (NFIP) requirements and remain a Lake County Certified Stormwater Community Proceedings of the Tuesday, January 19, 2016 Regular City Council Meeting 9. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if desired by the City Council, Final Approval) 10. Consideration of a Recommendation from the Plan Commission in Support of Tentative and Final Plat Approval of a 3-Lot Re-Subdivision, the Deromedi/Skinner Re-Subdivision and Approval of the Associated Special Use Permit. The Properties are Located at 880 and 900 Illinois Road and 211 Maple Court. (If desired by the Council, waive first reading and grant final approval of the ordinance.) COUNCIL ACTION: Approve the ten (10) Omnibus items. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Seeing none, the Mayor asked for a motion to approve the Ten Omnibus items as presented. Alderman Reisenberg made a motion to approve the Omnibus, including waiver of first reading, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Approval of an Ordinance Abating the 2015 Tax Levy for the 2008 General Obligation Bond Issue (First Reading) Finance Director Elizabeth Holleb reported that as a result of the Tax Levy Ordinance adopted by the City Council on December 7, 2015, it is projected that $635,000 in tax levy proceeds will be generated and available for additional abatement of debt service levies. The proposed Ordinance provides for the abatement of 2015 taxes levied for the 2008 General Obligation bond issue. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion COUNCIL ACTION: Grant first reading approval of the Ordinance abating the 2015 tax levy for the 2008 GO bond issue. Alderman Newman made a motion to grant first reading approval of the Ordinance abating the 2015 tax levy for the 2008 GO bond issue, seconded by Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. ORDINANCES AFFECTING CODE AMENDMENTS Proceedings of the Tuesday, January 19, 2016 Regular City Council Meeting 1. Consideration of an Ordinance Amending the City of Lake Forest Liquor Code, Section 111.020, “Liquor Control Commissioner”, and Section 11.043(I), “Application for a Liquor License”. (First reading only.) Margaret Boyer, Deputy City Clerk, reported that the recommended changes allow for the Liquor Control Commissioner to waive the requirement for all but local managers to be fingerprinted and the amendment addresses a new administrative fee for a Change in Owner or Officer Letter required in connection with the State of Illinois. The City Council had discussion on the fingerprinting requirement. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion COUNCIL ACTION: Consideration of an Ordinance Amending the City of Lake Forest Liquor Code, Section 111.020, “Liquor Control Commissioner”, and Section 11.043(I), “Application for a Liquor License”. (First reading only.) Alderman Newman made a motion to grant first reading of an Ordinance amending the City of Lake Forest Liquor Code, Section 111.020, “Liquor Control Commissioner”, and Section 11.043(I), “Application for a Liquor License”., seconded by Alderman Waldeck. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. NEW BUSINESS 1. Request of a Waiver of the High Impact Traffic Fee for the Environmental Remediation Project at Fort Sheridan Landfill #1 City Manager Robert Kiely, Jr., reported that The City of Lake Forest recently received a letter from the Army Corps of Engineers, is asking to have the high impact traffic permit fees waived. And at this time staff is recommending denial of the Army Corps of Engineers request for a waiver of the High Impact Traffic Fee. The City Manager reported that Landfill #1 is located in the northwestern corner of Fort Sheridan. Approximately 50 percent of Landfill #1 is on Army Reserve property ("On-Post Area"). The balance of Landfill 1 extends off-post on land owned and controlled by The City of Lake Forest ("Off-Post Area"). The Off-Post Area is comprised of a narrow dirt road and a thickly vegetative wooded area and ravine. The City owns the Off-Post Area and recreational and residential use are prohibited in this Area. Landfill #1 contains 34,025 cubic yards of soil and waste. Landfill #1 covers 50,695 square feet. For the Off-Post Area, the Proposed Plan calls for waste and soil above the remedial action objectives ("RAOs") to be removed for off-site disposal, with the resulting excavation to be covered with clean fill. Site preparation necessarily will include clearance of significant amounts of trees and vegetation. Mr. Kiely reported that prior to 2006, the Army had approached the City with alternatives regarding either removal of waste within the City limits or capping the waste on a permanent Proceedings of the Tuesday, January 19, 2016 Regular City Council Meeting basis. The City preferred removal of waste within the City limits with a monitoring system installed for groundwater quality. The Army informed the City that the City’s preferred alternative would be considered for funding in 2008. In the meantime, under pressure from IEPA, the Army made interim repairs at the site in 2007 when it was discovered that erosion had uncovered landfill waste on parts of the site. Some clearing was done and 2’ – 3’ of earth fill was placed on the landfill between the access road and the ravine. The area was seeded and erosion control methods were put in place. The U.S. Army is required by federal and state laws to remediate the landfill to ensure the protection of human health and the environment. Based on the anticipated waste volume, it is estimate that up to 4,000 truckloads (2,000 out and 2,000 in to the site) will be required to remove the waste from the Army and Lake Forest property and to backfill/restore the site. Mr. Kiely added that the purpose of the High Impact Traffic Permit Ordinance is to assess a fee in order to recoup the loss in serviceable life of the roadway due to the accelerated deterioration of the pavement caused by a high level of trucking activity. The City Council had a discussion on the number of trucks, tonnage of material, and the effects of not granting the waiver. COUNCIL ACTION: If determined to be appropriate by the City Council, staff recommends the City Council deny the Army Corps of Engineers request for a waiver of the High Impact Traffic Fee and Authorize the City Manager to allow phasing in payment of fees’ flexibility. Alderman Moreno made a motion to deny the Army Corps of Engineers request for a waiver of the High Impact Traffic Fee and Authorize the City Manager to allow phasing in payment of fees’ flexibility, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION City Manager Robert Kiely Jr., gave a brief recap of the Train Station renovation project and that it is moving quickly and due to an error outside The City of Lake Forest’s control, there is a resolution in front of the Council committing to the expenditure of funds, approval of the Local Agency Consultant Agreement for Design Engineering Services for Federal Participation and the Local Agency Agreement for Federal Participation for the Lake Forest Metra Station – Union Pacific CBD North Line Stage 3 (Interior) Renovation Project, and authorization for the Mayor and the City Manager to execute Local Agency Agreements and other related documents. Alderman Moreno made a motion to approve committing to the expenditure of funds, approval of the Local Agency Consultant Agreement for Design Engineering Services for Federal Participation and the Local Agency Agreement for Federal Participation for the Lake Forest Metra Station – Union Pacific CBD North Line Stage 3 (Interior) Renovation Project, and authorization for the Mayor and the City Manager to execute Local Agency Agreements and other related documents, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Proceedings of the Tuesday, January 19, 2016 Regular City Council Meeting Mayor Schoenheider asked for a motion to adjourn into executive session. Alderman Reisenberg made a motion to adjourn into Executive Session pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body and 120/2 (c) 5, possible acquisition of property, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body and 120/2 (c) 5, possible acquisition of property. Adjournment into executive session at 8:45pm RECONVENE INTO REGULAR SESSION at 11:00 pm ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 11:01 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.