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CITY COUNCIL 2016/11/07 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday November 7, 2016 City Council Meeting - City Council Chambers – 6:30pm CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30 pm immediately following the Finance Committee meeting, and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: None Also present were: Robert Kiely, City Manager; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Finance Director; Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Pete Siebert, Acting Fire Chief; Mike Strong, Assistant to the City Manager, Anne Whipple and number of members of the Lake Forest Fire Department. There were approximately 80 persons present. CALL TO ORDER AND ROLL CALL 6:30 pm PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR A. Swear in Lt. Eric Globerger as Battalion Chief Acting Fire Chief Siebert introduced Lt. Globerger to the City Council, who was sworn into office by Mayor Schoenheider. B. Proclamation for Lake Forest Preservation Foundation’s 40th Anniversary Mayor Schoenheider read the Proclamation and presented it to Art Miller of the Lake Forest Preservation Foundation. Mr. Miller invited all to an Open House at the train station on Saturday, November 19 from 1-3 pm, to celebrate the 40th anniversary and the renovations at the station. Mayor Schoenheider thanked the Foundation for all its work performed within the community. 2. COMMENTS BY CITY MANAGER A. Viaduct Mural Recognition -Lake Forest High School, Dr. Chala Holland and Carolyn Bielski City Manager Robert Kiely Jr. reported that after an 8 year hiatus, the mural located at the intersection of Illinois Road and McKinley Road is back with a focus on train safety. Mr. Kiely then introduced Dr. Chala Holland and Carolyn Bielski. Dr. Holland reported that this project is great collaboration between the City Proceedings of the Monday, November 7, 2016 Regular City Council Meeting and the art Students at Lake Forest High School. Ms. Bielski introduced the members of the Art Club, who gave an overview of what the club is about and reviewed their work on the mural. The mural contains the words “Don’t Lose Your Train of Thought” Mr. David Mattoon, member of Operation Lifesaver and the DuPage Rail Safety Council, introduced a number of representatives from Metra, Operation Lifesaver and the DuPage Safety Rail Council, whom all thanked the members of the Art Club. B. Community Spotlight -Family Service of Lake County -Executive Directors Carrie Callas and Gail Hodges City Manager Robert Kiely Jr. introduced Gail Hodges, Development Director, and Carrie Callas, Executive Director, of Family Service of Lake County. Ms. Callas gave an overview of their mission and a brief history of service. Ms. Callas also gave an overview of its two core programs: Counseling and Educational and Resource Program. She also reported on additional specialized services for seniors and care givers along with a review of support given to the Latino community. Ms. Callas invited all to their annual event, a Show of Support on May 6, 2017. C. Preliminary Report and Discussion on the Chicago-Milwaukee Intercity Passenger Rail Corridor Environmental Assessment and Service Development Plan City Manager Robert Kiely Jr., reported that this item was mentioned at the Town Hall meeting on November 1. The Federal Railroad administration held a public meeting held in Glenview where residents had the opportunity to see its report. Mr. Kiely stated that this project touches more than just the City of Lake Forest, as it effects Villages of Glenview, Bannockburn, Northfield and Deerfield. Each community has its environmental assessment issues of its own. Mr. Kiely reported that a consensus was reached that each community would like to work collectively to address overall issues seen in the Environmental Assessment report, which include transparency issues, details and further documentation. Mr. Kiely stated that the affected cities have no jurisdiction and that this is a federal issue within the right of way of the railroad. The City of Lake Forest has created a draft resolution that assesses issues found in the report related to noise and vibration, and requests continuing the public comment period for 60 days to allow representatives from communities to better understand and to be able to voice concerns to WIS DOT and I DOT. The City Manager then introduced Jim Messmore from Hanson Engineering, who gave a detailed overview of the process once the review period is completed. In the report provided to the City, Mr. Messmore noted the review of the Environmental Assessment report with regards to specific impacts to the City Lake Forest. There were several supporting documents in the preparation that were not available for review as they were not included as appendices, and he stated that the report lacked transparency. The City Council had discussions and questions on the following topics: Impact on passenger service, hours of operation, and the impact on the Route 60 bridge, the potential timeline, the owner of the right of way, including the tracks, and options on how to extend the public comment period. The Council also had questions on an emergency plan in case of any hazardous waste threat. Proceedings of the Monday, November 7, 2016 Regular City Council Meeting City Manager Robert Kiely, stated that his recommendation was to approve the Resolution in its substantial form, respectfully asking to extend the public comment time frame to allow for additional discussions to take place. The City Council agreed with City Manager Robert Kiely's recommendation to the Resolution which addresses and highlights concerns identified. Mayor Schoenheider asked if there was anyone from the public who would like speak after hearing from the City Council, the City Manager and Mr. Messmore form Hanson Engineering. The following submitted a request to address the City Council: Nancy Cooley, 1751 Stanford Ct, Lake Forest – passed on addressing the City Council Tom Sarafield, 1808 Princeton Ct, Lake Forest- offered his opinion to the City Council Wyn Cain, 1720 Marquette Ct, Lake Forest – passed on addressing the City Council Fran Hoffer, 1670 Yale Ct, Lake Forest – passed on addressing the City Council Rick Dall, 1660 Cornell Ct, Lake Forest – passed on addressing the City Council Carol Dall, 1600 Cornell Ct, Lake Forest – passed on addressing the City Council Wendy Hessel, 1771 Stanford Ct, Lake Forest – passed on addressing the City Council Richard Jaworski, 1670 Cornell Ct, Lake Forest – passed on addressing the City Council Kim Reich, 1275 Gavin Ct, Lake Forest – offered her opinion to the City Council Mayor Schoenheider asked for a motion to approve a Resolution of the City of Lake Forest expressing concern over the design alternatives proposed in the Chicago- Milwaukee Intercity Passenger Rail Corridor Draft Environmental Assessment released October 6, 2016. Alderman Reisenberg made a motion to approve a Resolution of the City of Lake Forest expressing concern over the design alternatives proposed in the Chicago- Milwaukee Intercity Passenger Rail Corridor Draft Environmental Assessment released October 6, 2016, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. 3. COMMENTS BY COUNCIL MEMBERS AUDIT COMMITTEE A. Audit Committee Report-Fiscal Year 2016 Annual Financial Report Don O’Callaghan, Audit Committee Chairman reported the Comprehensive Annual Financial Report for the fiscal year ended April 30, 2016 was provided to the City Council. The document has been reviewed by Baker Tilly Virchow Krause, the City’s independent audit firm, and has been accepted by the Audit Committee. The City has received an unmodified opinion on its Fiscal Year 2016 financial statements. The City has been awarded the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for thirty-seven consecutive years, this year’s report will once again be submitted to GFOA for consideration of this award. Chairman O’Callaghan complimented to Finance Director Elizabeth Holleb and Assistant Finance Director Diane Hall for all their work. COUNCIL ACTION: Receipt of the audit report for the fiscal year ended April 30, 2016. Proceedings of the Monday, November 7, 2016 Regular City Council Meeting The Audit report was accepted by the City Council. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Brian Martin, 111 S Waukegan Road, #12, Lake Forest, offered his opinion to the City Council on the topic of an Open Air Market at the West Side Train Station. City Manager Robert Kiely reported that City Staff will be presenting the City Council more information at the next City Council meeting. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the October 17, 2016 City Council Meeting Minutes 2. Approval of Check Register for the period September 24- October 28, 2016 3. Resolution of Appreciation for Retiring Employee Scott Irish 4. Consideration of an Ordinance Providing for the Redemption and Payment Prior to Maturity of $6,105,000 General Obligation Bonds, Series 2008 (Final Approval) 5. Determination of an Estimate of the Amount of Revenue to be generated from Property Taxes for the 2016 Calendar Year in Accordance with the Truth in Taxation Statute and Establishment of a Public Hearing Date for the 2016 Tax Levy (if required) 6. Consideration of an Ordinance Amending Chapter 156 of the City Code, as Recommended by the Plan Commission. (Final Approval) 7. Consideration of an Ordinance Amending Chapter 116 of the City Code, as Recommended by City Staff. (Final Approval) 8. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 9. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 10. Approval of a payment of $22,575.99 to GeWalt Hamilton & Associates, Inc. in accordance with the revised Local Agency Agreement received from IDOT. COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Alderman Waldeck noted a Scrivener’s error in the minutes. Mayor Schoenheider asked for a motion to approve the six Omnibus items with a correction as noted by Alderman Waldeck. Alderman Beidler made a motion to approve the six Omnibus items as presented, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. Proceedings of the Monday, November 7, 2016 Regular City Council Meeting ORDINANCES 1. Consideration of a Recommendation from the Plan Commission in Support of Incorporating the Vision and Goals of the Sustainability Plan as an Amendment to the Comprehensive Plan. (Waive First reading of an Ordinance and if desired by the City Council, Grant Final Approval.) Director of Community Development, Catherine Czerniak reported that in August, 2016, the City Council received a draft of the Sustainability Plan and approved a Resolution directing the Plan Commission to hold a public hearing to consider incorporation of the vision and goals of the Sustainability Plan into the City’s Comprehensive Plan. The Sustainability Plan was developed in response to a recommendation that came out of the community’s 2011 strategic planning session. Ms. Czerniak reported that the intent of the Plan is to guide future community decisions and also to raise community awareness about sustainable practices. The Sustainability Plan was developed in collaboration with Lake Forest High School, Lake Forest College, Lake Forest Open Lands’ Association, local garden clubs, property owners and residents. A community partnership, the Lake Forest Collaborative for Environmental Leadership, took the lead in researching, engaging the public and ultimately, drafting the Plan. Chuck Myers, Superintendent of Parks, Forestry and the Cemetery, was the lead staff for the project on behalf of the City and is available to answer any questions. The Sustainability Plan provides a vision for the community around sustainability goals in several categories: • Stormwater Management and Water Use • Ecosystem Vitality and Ravine Conservation • Waste Management • Renewable Energy and Energy Efficiency • Transportation and Air Quality The City Council had discussion on the financial impact, and that the approval doesn’t not mandate action. Implementation will be a separate conversation. COUNCIL ACTION: Waive first reading and grant final approval of an Ordinance amending The City of Lake Forest Comprehensive Plan to incorporate the vision and goals of the Sustainability Plan. Alderman Adelman made a motion to waive first reading and grant final approval of an Ordinance amending The City of Lake Forest Comprehensive Plan to incorporate the vision and goals of the Sustainability Plan, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. ORDINANCES AFFECTING CODE AMENDMENTS NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION Proceedings of the Monday, November 7, 2016 Regular City Council Meeting EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body. Mayor Schoenheider asked for a motion to adjourn into executive session pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body. Adjournment into executive session at 8:23pm Alderman Pandaleon made a motion to adjourn into executive session pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. RECONVENE INTO REGULAR SESSION The City Council reconvened into regular session at 9:28pm ADJOURNMENT There being no further business. Alderman Newman made a motion to adjourn, seconded by Alderman Adelman. Motion carried unanimously by voice vote at 9:28 p.m. Respectfully Submitted, Margaret Boyer City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.