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CITY COUNCIL 2016/09/06 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the TUESDAY September 6, 2016 City Council Meeting - City Council Chambers - Special Start Time 6:00 pm CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:05pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Newman, Alderman Tack, and Alderman Reisenberg. Absent: Alderman Adelman and Alderman Moreno Also present were: Robert Kiely, City Manager; Robert Pickrell, City Attorney; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Finance Director; Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Chuck Myers, Superintendent of Parks & Forestry, Karl Walldorf, Chief of Police; Rob Copeland, Deputy Chief of Police; Jeff Howell, Former Fire Chief, Pete Siebert, Deputy Fire Chief, Mike Strong, Assistant to the City Manager, Anne Whipple and numerous members of the Lake Forest Fire Department. CALL TO ORDER AND ROLL CALL 6:05 pm EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body. Alderman Reisenberg made a motion to adjourn into executive session pursuant to 5ILCS 120/2 (c), (6), seconded by Alderman Beidler. The following voted “Yay”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, and Reisenberg. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Adjournment into executive session at 6:07 pm RECONVENE INTO REGULAR SESSION at 6:56 pm PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS ELECTION AND APPOINTMENT OF CITY OFFICER 1. ELECTION BY THE CITY COUNCIL AS REQUIRED BY CHARTER AND CITY CODE City Clerk Margaret Boyer COUNCIL ACTION: Approve the Election and Appointment of City Officer Alderman Waldeck made a motion to approve the Election and Appointment, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. COMMENTS BY MAYOR Proceedings of the Tuesday, September 6, 2016 Regular City Council Meeting/ Special Start Time A. Resolution of Appreciation for retiring Fire Chief Jeffrey Howell Mayor Schoenheider read and presented the Resolution, photos were taken. COUNCIL ACTION: Approve the Resolution Alderman Beidler made a motion to approve the Resolution, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. Chief Howell thanked the City Council and stated that it has been a pleasure working in such a great community. B. Approval of Appointment of Acting Fire Chief, Pete Siebert COUNCIL ACTION: Approve the Appointment of Acting Fire Chief Alderman Reisenberg made a motion to approve the Appointment, seconded by Alderman Waldeck. Motion carried unanimously by voice vote. C. Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions as follows: BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER Legal Committee Dave Nuemeister COUNCIL ACTION: Approve the Resolution Alderman Reisenberg made a motion to approve the Resolution, seconded by Alderman Newman. Motion carried unanimously by voice vote. D. 2016-2017 Board and Commission Appointments/Reappointments LEGAL COMMITTEE NAME OF MEMBER APPOINT/REAPPOINT WARD Jason Maxwell Appoint 1 Dale Tauke Appoint as Chair 3 COUNCIL ACTION: Approve the Mayors Appointments Alderman Pandaleon made a motion to approve the Appointments, seconded by Alderman Waldeck. Motion carried unanimously by voice vote. Mayor Schoenheider reminded residents about the Art Fair in Market Square. COMMENTS BY CITY MANAGER A. Discussion on Lake County Property Taxes -Michael Rummel, Lake County Board Member and -Martin Paulson, Chief County Assessment Officer Proceedings of the Tuesday, September 6, 2016 Regular City Council Meeting/ Special Start Time City Manager Robert Kiely Jr., introduced Mike Rummel and Martin Paulson. Mr. Rummel gave an overview of the details of the assessment process that is used and Mr. Paulson gave an overview of how the appeals process works in conjunction with the Accessors Office Board of Review, the County Clerk and the Treasurer. B. Community Spotlight Lake Forest Lake Bluff Historical Society -Janice Hack, Executive Director of the Lake Forest Lake Bluff Historical Society City Manager Robert Kiely Jr. introduced and thanked the Executive Director of the Lake Forest Lake Bluff Historical Society for the materials provided at the Deerpath Golf Course Anniversary Celebration. Ms. Hack gave an overview of upcoming events. C. Request for Special Event Permit Approval by the Friends of Lake Forest Parks and Recreation Foundation to host an Oktoberfest event at Deerpath Park City Manager Robert Kiely Jr., introduced Joe Mobile, Superintendent of Recreation. Mr. Mobile reported that due to the scope of the event and anticipated attendance, the event falls under a “Class A” Special Event, which is outlined in administrative directive 1-17 and pursuant to this policy, City Council approval for this class of event is required. Mr. Mobile introduced Rick Amos, Lake Forest Parks & Recreation Foundation Festival Chairman. Mr. Amos stated that the Friends of Lake Forest Parks and Recreation Foundation is requesting a Special Event Permit that will allow it to host an Oktoberfest event at Deerpath Park on Saturday, October 1, from 2-10pm. at Deerpath Park. Mr. Amos reported that the event involves four or five bands playing music throughout the day in the stage area utilized annually for the Festival and Fireworks event. Additionally, there will be projection screens broadcasting entertainment, a children’s area with games and attractions as well as a collection of German themed activities for attendees to enjoy. Vendors will be available at the event to provide food and beverages; no outside food will be allowed in to the grounds. Mayor Schoenheider thanked the Foundation for all the hard work that goes into events for the community. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approve a Special Event Permit, subject to recommendations provided by Staff, to the Friends of Lake Forest Parks and Recreation Foundation to host an Oktoberfest event at Deerpath Park on Saturday, October 1, 2016. Alderman Reisenberg made a motion to adjourn into executive session, seconded by Alderman Beidler. The following voted “Yay”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, and Reisenberg. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. City Manager Robert Kiely Jr. stated that the community wide survey was mailed out and is available on the City’s website. Mr. Kiely also reported on 2017 Strategic planning and other important dates: • September 9 – October 17, 2016: Community Wide Survey Response Period • November 1, 2016: Town Hall Meeting (Gorton Theater) • November 21, 2017: Survey Results Presented to City Council • February 7, 2017: Community Forum Event (Location TBA) • February 24-25, 2017: Strategic Planning Retreat (Location TBA Proceedings of the Tuesday, September 6, 2016 Regular City Council Meeting/ Special Start Time COMMENTS BY COUNCIL MEMBERS PERSONAL COMPENSATION & ADMINISTRATION COMMITTEE A. Update on City Workforce and Benefits -DeSha Kalmar, HR Director Human Resources Director DeSha Kalmar gave an update on the City’s workforce and benefits that included: • Demographics from 2002 to 2016 • Core Values • Benefits, health and dental insurance • Salary Adjustments, 5 year historical increases • Public Safety Pensions, IMRF Pensions • Collective bargained groups • The role of the Employee Benefit Committee OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Kelly Cohen, 50 N Western Ave offered her opinion to the City Council. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the August 1, 2016 City Council Meeting Minutes 2. Approval of Check Register for period July 23- August 26, 2016 3. Appointment of Pete Siebert as New ESDA Coordinator 4. Approval of a Resolution of Sympathy for former Water Plant employee, Mark (Tex) Gattis 5. Consideration of Ordinances Approving Recommendations from the Building Review Board (First Reading and if Desired by the City Council, Final Approval) 6. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 7. Approval of an Agreement to Perform Additional Engineering Services for the Western Avenue Streetscape Improvement Project 8. Request for the City Council to Waive the Bidding Process and purchase a replacement security camera system for the Public Safety Building from state bid vendor CDS Office Technologies, to purchase related network switches from low bidder CK Cables and Kits and purchase a server with required storage from low bidder Paragon Micro. COUNCIL ACTION: Approve the eight (8) Omnibus items. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Seeing none. Mayor Schoenheider asked for a motion to approve the eight Omnibus items as presented. Proceedings of the Tuesday, September 6, 2016 Regular City Council Meeting/ Special Start Time Alderman Reisenberg made a motion to approve the eight Omnibus items as presented, seconded by Alderman Beidler. The following voted “Yay”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, and Reisenberg. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES ORDINANCES AFFECTING CODE AMENDMENTS 1. Consideration of an Ordinance Amending Chapter 135 of the City Code, as Recommended by City Staff. (Waive first reading and grant final approval) Craig Lepkowski, Police Commander reported that the recommended amendment mirrors state law relating to resisting a peace office. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of an Ordinance Amending Chapter 135 of the City Code, as Recommended by City Staff. (Waive first reading and grant final approval) Alderman Beidler made a motion to approve of an Ordinance Amending Chapter 135 of the City Code, as Recommended by City Staff. (Waive first reading and grant final approval), seconded by Alderman Newman. The following voted “Yay”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, and Reisenberg. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. 2. Consideration of an Ordinance Amending Chapter 75 of the City Code, as Recommended by City Staff. (First Reading) Craig Lepkowski Police Commander reported that the recommended amendment related to fee penalties, and is a minor change in the Ordinance. Mr. Lepkowski reported that this proposed change will require two readings as it relates to fees. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of an Ordinance Amending Chapter 75 of the City Code, as Recommended by City Staff. (First Reading) Alderman Reisenberg made a motion to approve first reading of an Ordinance Amending Chapter 75 of the City Code, seconded by Alderman Beidler. Motion carried unanimously by voice vote. 3. Consideration of an Ordinance Amending Chapter 95 of the City Code, as Recommended by City Staff. (First Reading) Proceedings of the Tuesday, September 6, 2016 Regular City Council Meeting/ Special Start Time Robert Pickrell, City Attorney, reported that the ordinance relates to health and sanitation, covers and corrects varies aspects of State law and current practices along with an undetermined interest rate. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion COUNCIL ACTION: It is recommended that the City Council grant first reading of an ordinance amending Chapter 95 of the City Code. Alderman Reisenberg made a motion to approve first reading of an Ordinance Amending Chapter 95 of the City Code, seconded by Alderman Beidler. Motion carried unanimously by voice vote. 4. Consideration of an Ordinance Amending Chapter 98 of the City Code, as Recommended by City Staff. (First Reading) Robert Pickrell City Attorney, reported that the ordinance relates to streets and sidewalks, and that the ordinance makes clear the intent and conforms to State law and practices. COUNCIL ACTION: It is recommended that the City Council grant first reading of an ordinance amending Chapter 98 of the City Code. Alderman Newman made a motion to approve first reading of an Ordinance Amending Chapter 98 of the City Code, seconded by Alderman Waldeck. Motion carried unanimously by voice vote. NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT There being no further business. Alderman Newman made a motion to adjourn, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote at 8:13 p.m. Respectfully Submitted, Margaret Boyer City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.