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CITY COUNCIL 2016/07/18 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, July 18, 2016 City Council Meeting - City Council Chambers 6:30 pm City Manager Robert Kiely Jr., asked for a Motion to appoint Alderman Waldeck as Acting Mayor. Alderman Moreno made a motion to appoint Alderman Waldeck as Acting Mayor, seconded by Alderman Beidler. Motion carried unanimously by voice vote CALL TO ORDER AND ROLL CALL: Honorable Acting Mayor Waldeck called the meeting to order at 6:45pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Acting Mayor Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: Honorable Mayor Schoenheider and Alderman Newman. Also present were: Robert Kiely, City Manager; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Finance Director ;Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Mike Strong, Assistant to the City Manager and Anne Whipple. There were approximately 20 present in the audience. PLEDGE OF ALLEGIANCE- was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY ACTING MAYOR A. Approval of 2016-2017 Board & Commission Appointment GORTON COMMUNITY CENTER NAME OF MEMBER APPOINT/REAPPOINT WARD Richard Wood Appoint 3 COUNCIL ACTION: Approve the Mayors Appointment Alderman Reisenberg made a motion to approve the Mayors appointment, seconded by Alderman Beidler. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER City Manager, Robert Kiely Jr., noted that the Shields township assessments are out and that time is of the essence if residents would like to appeal their taxes. Proceedings of the Monday, July 18, 2016 Regular City Council Meeting A. Introduction of new Library Director, Catherine Lemmer City Manager, Robert Kiely Jr. introduced Ms. Lemmer who gave an overview of services and programs offered at the library. Ms. Lemmer quoted Paula Poundstone and stated that if you haven’t been to the library lately you are overdue. COMMENTS BY COUNCIL MEMBERS FINANCE COMMITTEE ***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE*** Open Public Hearing Acting Mayor Waldeck opened the Public Hearing at 7:16pm Acting Mayor Waldeck asked if there was anyone from the public who would like to comment. Seeing none, Acting Mayor Waldeck closed the Public Hearing at 7:17pm Close Public Hearing 1. Consideration of the Annual Appropriation Ordinance for FY2017 and Approval of Rollovers (Final Reading – Public Hearing Required) Finance Director Elizabeth Holleb reported the following: • City Council saw first reading of the Ordinance on July 5, 2016. • The annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. Acting Mayor Waldeck asked of there was anyone from the public who wanted to comment. Seeing none, Acting Mayor Waldeck asked for a motion. COUNCIL ACTION: Approval of the final reading of the Ordinance and rollovers. Alderman Moreno made a motion to approve the final reading of the Ordinance and rollovers, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Alderman Beidler gave a brief update from the Golf Advisory Board noting that August marks the 90th Anniversary of the Golf Course and will kick-off the “Play it Foreward” campaign. More information is available on the City’s website. PUBLIC WORKS COMMITTEE Proceedings of the Monday, July 18, 2016 Regular City Council Meeting 1. Approval of an Agreement to Provide a Bridge Condition Report for the Ferry Hall Bridge Director of Public Works, Michael Thomas reported on the Ferry Hall Bridge, located on Mayflower Road, south of Spring Lane. • The City is responsible for inspection of all City-owned bridges and that the frequency of bridge inspections is in accordance with the National Bridge Inspection Standards. The City contracts with Bleck Engineering each year to perform these inspections and receives written reports upon completion. Inspectors of any bridge must be certified through the State. • During the bridge’s inspection in May, Bleck Engineers noted an area approximately 150 square feet on the underside of the south approach span slab that was visibly delaminated from the deck above. Further inspections by Wiss, Janney, Elstner Associates, Inc. (WJE) in June confirmed severe deterioration of the original concrete and reinforcing steel of the span. • Calculations performed by WJE have determined that the load carrying capacity in that specific section can no longer meet the 15-ton capacity and must be reduced to 5-tons. • At the direction of the Public Works Committee, staff sent a letter to thirty-three households in the area noting the deficiency of the bridge and the fact that the drive lane on the east side of the bridge must be closed until a repair is made. As noted in the letter, staff will close down the east side lane on Monday morning, August 1; the remaining lane will stay open and can be used to its rated capacity. Rosemary, Sheridan, and Deerpath will be the alternate routes used for drivers wanting to use the closed lane. • In addition, staff requested WJE to develop a proposal to perform a Bridge Condition Report. The Bridge Condition Report will provide staff with various repair alternatives for the south approach as well as any additional repairs that should be completed concurrently. The report will be completed by early October and will provide an estimate so that dollars can be included in the FY ’18 Capital Improvement Plan. • In order to receive budget numbers for next year’s capital plan, the recommended analysis of the bridge must begin immediately. A payment study scheduled in the fall may have better than expected results allowing expenditures for repairs to be made from the MFT (Motor Fuel Tax Fund). The City Council had discussion on the options of traffic safety control and the costs associated, how quickly the condition report can be done--followed by the beginning of the repair work, and the length of time until the repairs will be made. Acting Mayor Waldeck asked if there was anyone from the public who wanted to comment. Seeing none, she asked for a motion. Proceedings of the Monday, July 18, 2016 Regular City Council Meeting COUNCIL ACTION: Acknowledge the exception noted in Section 9.0 K of the City’s Purchasing Directive and approve an agreement with Wiss, Janney, Elstner Associates, Inc. to perform a Bridge Condition Report for the Ferry Hall Bridge in the amount of $28,500. Alderman Pandaleon made a motion to acknowledge the exception noted in Section 9.0 K of the City’s Purchasing Directive and approve an agreement with Wiss, Janney, Elstner Associates, Inc. to perform a Bridge Condition Report for the Ferry Hall Bridge in the amount of $28,500, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. 1. Approval of an Agreement to Provide a Bluff Restoration Feasibility Study for the Bluffs Adjacent to the Forest Park South Beach Access Road and the Wooden Walkway Director of Public Works Michael Thomas reported on the Buff adjacent to the Forest Park South Beach Access Road and the Wooden Walkway: • In mid-May 2016, staff noticed that the bluff on the east side of the south beach access road had begun to move and separate from the curb and roadway • Staff contracted with an engineering firm specializing in geotechnical analysis, AECOM to investigate the bluff’s movement. Their task was to determine if the movement was the beginning of a possible catastrophic failure or normal due to heavy saturation. AECOM’s engineers analyzed the area and concluded that there was no imminent danger but recommended that the area closest to the curb line be barricaded off and that the top portion where the cracks were most evident be covered with a tarp so as to prevent additional rainwater from entering. • Staff has continued to survey the bluff’s elevations in order to track its movement over time. To date, some areas have moved upwards of 10”+. AECOM informed staff that due to the existing steep angles on the east side of the roadway combined with the fact that the area was constructed using fill, movement of the bluff will continue to occur until the area is properly restored. • Staff requested AECOM provide a proposal to further analyze this area and the area adjacent to the wooden walkway that has also seen recent, but far less movement. • AECOM has proposed to complete all topographical and cross sectional surveys of both areas and provide the City with various restoration options along with their estimated costs by early October. • Mr. Thomas stated the staff is requesting approval of an agreement with AECOM to provide a bluff restoration feasibility study for the bluffs adjacent to the south beach access road and the wooden walkway on the southern end of Forest Park. The report will be completed by October so that any subsequent restoration estimates can be included in the proposed FY ’18 capital improvement plan Proceedings of the Monday, July 18, 2016 Regular City Council Meeting Acting Mayor Waldeck asked if there was anyone from the public who wanted to comment. Seeing none, she asked for a motion. COUNCIL ACTION: Acknowledge the exception noted in Section 9.0-K of the City’s Purchasing Directive and approve an agreement with AECOM to perform a Bluff Restoration Feasibility Study in the amount of $41,400 Alderman Reisenberg made a motion to acknowledge the exception noted in Section 9.0-K of the City’s Purchasing Directive and approve an agreement with AECOM to perform a Bluff Restoration Feasibility Study in the amount of $41,400, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the July 5, 2016 City Council Meeting Minutes. 2. Approval of International Association of Fire Fighters (IAFF) Contract between the City and the Lake Forest Firefighters/Lieutenants 3. Approval of an Agreement with Administrative Consulting Specialists (ACS) to provide Grant Administration Services for One Year 4. Award of Contract for Thermoplastic Lane Marking 5. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 6. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 7. Approval to proceed with the construction of an additional parking area at Elawa Farm 8. Consideration of a Resolution encouraging Commonwealth Edison to allow residents an opportunity to permanently opt out of the smart meter program COUNCIL ACTION: Approve the eight (8) Omnibus items Proceedings of the Monday, July 18, 2016 Regular City Council Meeting Acting Mayor Waldeck asked members of the Council if they would like to remove any item or take it separately. There was no discussion Acting Mayor Waldeck asked for a motion to approve the eight Omnibus items as presented. Alderman Adelman made a motion to approve the eight Omnibus items as presented, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES ORDINANCES AFFECTING CODE AMENDMENTS NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Adelman. Motion carried unanimously by voice vote at 7:45 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.