CITY COUNCIL 2016/06/06 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, June 6, 2016 at 6:30 pm
City Hall Council Chambers
Honorable Mayor, Donald Schoenheider
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
A. Swear in Chief of Police- Karl Walldorf
B. Approval of a Resolution of Appreciation for Brenda Dick
A copy of the resolution can be found on page 15.
C. 2016-2017 Board and Commission Appointments
LEGAL COMMITTEE
NAME OF MEMBER APPOINT/REAPPOINT WARD
Anthony Mancini Appoint 4
PARKS AND RECREATION BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Andrew Grabemann Appoint Student
A copy of the Volunteer Profile Sheet can be found on page 16.
COUNCIL ACTION: Approve the Mayors Appointments
D. Approval of a Resolution of Appreciation for Retiring Members of Boards and
Commissions as follows:
BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER(S)
LEGAL COMMITTEE Natascha Backes
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Monday, June 2, 2016 City Council Agenda
A copy of the Resolution can be found beginning on page 17
COUNCIL ACTION: Approve the Resolution
E. Report and Recommendation from the Personnel, Compensation and
Administration Committee on the employment agreement with the City
Manager
A copy of the contract can be found beginning on page 18.
COUNCIL ACTION: Approve the contract with the City Manager
2. COMMENTS BY CITY MANAGER
1. Community Spotlight
-Ragdale Foundation, 40th Anniversary
- Jeffrey Meeuwsen, Executive Director
3. COMMENTS BY COUNCIL MEMBERS
FINANCE COMMITTEE
A. Property Tax Primer
PRESENTED BY:
Elizabeth Holleb, Finance Director and
Kathy Blahunka, Shields Township Assessor
LAKE FOREST COLLABORATIVE FOR ENVIROMENTAL LEADERSHIP
A. Information Update from LFCEL
PRESENTED BY
Jack Reisenberg, Alderman
Curt Volkman, Chairman of LFCEL
KC Doyle, Sustainability Coordinator for Lake County
Mike Rummel, Former Mayor and Current Lake County Board Member
STAFF CONTACTS: Chuck Myers, Superintendent of Parks & Forestry 847.810.3565
and Susan Banks, Communications Manager 847.810.3672
BACKGROUND/DISCUSSION: The Lake Forest Strategic Plan (2013-2018) proposes the
creation of a Sustainability Plan to identify priorities and guide future initiatives as its first
Environmental Stewardship goal. It states that the community shall take a leadership role
in modeling best practices in environmental sustainability. As a result, the City of Lake
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Forest and the Lake Forest Collaborative for Environmental Leadership (LFCEL, or the
Collaborative) is working to create a Sustainability Plan.
The Collaborative is comprised of representatives from School Districts 67 and 115, LF
Open Lands, LF College, and the City, and was formed to bring together the community
to educate and engage in environmental action and to promote sustainable practices
within Lake Forest. The role of the Collaborative is to combine the collective resources of
its members to recognize and consider existing issues while identifying new programs and
approaches that encourage environmental thinking and action.
The LFCEL established goals include protecting Lake Forest’s unique natural heritage;
enhancing residents’ quality of life; making meaningful contributions to creating a
healthier community and local ecosystems; and expanding the conservation ethic and
resident pride. All of these goals will be realized in the creation of a Lake Forest
Sustainability Plan.
The vision of the Lake Forest Sustainability Plan is to create a document to add to the
Comprehensive Plan that addresses the needs of our community related to
environmental, economic, and emotional wellbeing, such that we can improve the lives
of residents today and for generations to come while simultaneously protecting the
environment.
The City and the Collaborative have hosted two community engagement forums to seek
residents input on a number of possible initiatives for sustainability. The college and high
school also hosted similar forums. In addition, City staff looked at a number of local
sustainability plans from cities; such as Evanston, Northbrook, Highland Park, and Oak
Park. The LFCEL also met with the K.C. Doyle, the counties Sustainability Coordinator, to
discuss alignment with the county’s Sustainability Plan.
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA
ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the May 16, 2016 City Council Meeting Minutes
A copy of the minutes can be found on page 26.
2. Check Register for the period April 23- May 27, 2016.
Fund Invoice Payroll Total
General 727,689 1,085,971 1,813,660
Water & Sewer 145,268 120,835 266,103
Parks & Recreation 237,875 313,866 551,742
Capital Improvements 854,362 0 854,362
Motor Fuel Tax 0 0 0
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Cemetery 23,767 19,610 43,377
Senior Resources 23,169 15,059 38,228
Deerpath Golf Course 141,842 501 142,343
Fleet 64,751 42,533 107,284
Debt Funds 0 0 0
Housing Trust 0 0 0
Park & Public Land 0 0 0
All other Funds 357,029 164,893 521,922
$2,575,753 $1,763,269 $4,339,022
3. Resolution of Appreciation for retiring employee, Terry Richards
A copy of the Resolution can be found beginning on page 33.
COUNCIL ACTION: Approval of the Resolution
4. Award of Contract for the City Hall Parking Lot Resurfacing Project
STAFF CONTACT: Robert Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends awarding the contract for the City
Hall Parking Lot Resurfacing Project to Peter Baker & Son Co.
BACKGROUND/DISCUSSION: This project includes milling the existing bituminous surface
off of a 4,350 square yard parking lot, repaving it, and restriping it. The two existing
entrances into the parking lot off of Oakwood will also be reconfigured. Pursuant to the
direction of the public Works Committee.
BUDGET/FISCAL IMPACT: Bids for the City Hall Parking Lot Resurfacing Project were
received and opened on May 26, 2016. A total of five (5) firms bid on the project. A
summary of the bids received are as follows:
The following is a summary of the bids received:
BIDDER TOTAL BID
Peter Baker & Son Co. $177,479.50
Accu-Paving Co. $208,855.30
Maneval $214,633.55
Alamp Concrete Contractors $220,856.00
Abby Paving $253,903.77
Engineer's Estimate $185,000.00
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The low bidder, Peter Baker & Son Co., has worked for the City in the past and the work
was deemed satisfactory to City staff.
If awarded, the project would commence on or about August 8th and be completed by
September 2nd. Upon confirming the start date of the project, a letter will be sent to the
residents within the limits of the project two weeks prior to start of construction. The City’s
website, under “Construction Updates”, will also provide details on the construction
schedule.
The Engineering staff will provide daily inspection services for this contract. Staff is
requesting City Council approve the full budget amount. The contract is a unit-based
contract so the City only pays for the material and labor needed to remove and replace
the asphalt. The $7,520.50 difference between the budgeted amount and Peter Baker’s
bid is being requested to be available for any overages in the work as well as to pay for
any plant material that will be replaced by the City’s Parks staff in the various islands
throughout the lot.
Below is an estimated summary of Project budget:
FY2017 Funding
Source
Account Number Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund 311-0050-415-67-15 $185,000.00 $185,000.00 Y
COUNCIL ACTION: Staff recommends awarding the contract for the City Hall Parking Lot
Resurfacing Project to Peter Baker & Son Co. in the amount of $177,479.50. In addition,
staff is requesting that City Council authorize to expend, if necessary, the remaining
$7,520.50 for any unforeseen change orders with the contractor and/or to pay for the
replacement of plant material by the City’s Parks staff in the islands throughout the lot.
5. Consideration of a Resolution Approving an Exception for Property Located
at 1590 N. Waukegan Road with Respect to the Water Meter Customer
Classification (Approve by Motion)
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and Staff request
approval of a Resolution granting an exception from the standard water meter customer
classification due to unique circumstances for the property located at 1590 N. Waukegan
Road.
PROJECT REVIEW / RECOMMENDATIONS:
Reviewed Date Comments
City Council March 7, 2016 Topic Reviewed
Public Works Committee May 16, 2016 Resolution Reviewed & Approved
BACKGROUND/DISCUSSION: On July 12, 2013, a building permit application was submitted
to the City to authorize construction of a new house on approximately 8½ acres located
at 1590 N. Waukegan Road to replace the house previously located on the property which
was destroyed by fire. The property is located approximately 1,100 linear feet from a public
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road, water main, and public fire hydrants. With no viable opportunity to extend the public
water main closer to the property due to the existing pattern of development and property
ownership in the immediate area, the need for a private fire hydrant to protect the
property and the need for a private water service of an unusually long length to provide
water service to the property, in combination, necessitated a water meter of a size not
commonly required for single family residences. As a result of the unusual circumstances
on the property, the property owner was required to install a six-inch meter and incur the
costs associated with purchasing and installing a large meter. The installation of the large,
non-residential meter placed the property in the “Large Customer Class” for the quarterly
water meter charge.
The Public Works Committee reviewed this unusual situation and recommended that an
exception to Section 51.060 of the City Code be approved for this property, given the
unique circumstances and hardship, authorizing the application of the “Medium Customer
Class” to the property up to and until the earlier of the following: (1) the recording of a
plat subdividing the property, (2) the extension of a public water main which, in the
determination of the City, alleviates the need for a six inch meter to provide adequate
service to the property, or (3) an amendment to the City Code relating to fees and
charges based on meter size. Upon the occurrence of (1) or (2) above, staff recommends
the classification of the property be made consistent with Section 51.060 of the City Code.
Upon the occurrence of (3) above, the need for an exception shall be re-evaluated.
BUDGET/FISCAL IMPACT: The residence in question will see a reduction in their quarterly
fixed charge from $750 to $150, which will align with the charge assessed for other single
family residences in the City with a similar sized meter. Both Water & Sewer and Finance
staff analyzed all of the water meters within the City and found no other properties requiring
such an exception.
COUNCIL ACTION: Grant approval of the proposed Resolution (page 34) granting an
exception for the Water Meter Customer Classification.
6. Authorization to Dispose of City Property
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization to
dispose of surplus City equipment. Per Administrative Directive 3-2, any item staff believes
has a current value of $4,000 or more, requires City Council approval to sell. The item is
sold via a public bidding process, and in this case, via multiple on-line and industry
publications.
BACKGROUND/DISCUSSION: The 2000 Ford E450 Super Duty Road Rescue ambulance
was taken out of service in February, 2016 after receipt of its replacement. The dealer
that the new ambulance was purchased from does not accept trade-in vehicles.
Therefore, Fire Department staff has spent the past 3½ months advertising the ambulance
to acquire the best offer possible.
The old ambulance was advertised in a trade journal entitled the “Daily Dispatch”. This
on-line publication is sent daily to thousands of Fire Departments and fire personnel
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across the country. In addition, staff advertised the unit in their local MABAS group which
is seen by all Fire Departments in Illinois. Neither advertisement produced any interested
buyers. Finally, the ambulance was advertised twice in GovDeals.com. GovDeals
provides a platform to various government agencies that allow them to sell surplus and
confiscated items via the internet. The highest bid received for the first auction period
was $9,000. Staff believed the unit was worth at least $10,000 so it re-ran the auction and
consequently received the highest bid of $11,500. Reviewing the current market and
dollars received for similar units, staff believes the bid is a fair price and recommends
selling the unit to the highest bidder. Upon approval by City Council, staff will notify
GovDeals that the sale was approved and the transaction will proceed. The City will
receive a check directly from GovDeals.
BUDGET/FISCAL IMPACT: Per Section 3.10 of administrative Directive 3-2, all revenues
received from the sale of the ambulance will be credited to the appropriate fund from
which the item was purchased or carried in inventory; in this case, the Capital Fund.
COUNCIL ACTION: Authorization to dispose of City property to the highest bidder via
GovDeals as noted above. All proceeds from the sale of the ambulance will be
deposited into the City’s Capital Fund.
COUNCIL ACTION: Approve the six (6) Omnibus items.
6. ORDINANCES
7. ORDINANCES AFFECTING CODE AMENDMENTS
8. NEW BUSINESS
1. Approval of an Intergovernmental Agreement to form a Joint Emergency
Telephone System Board (JETSB) between the Village of Glenview and all
Municipalities provided Dispatch Services Pursuant to Previously Approved
Dispatch Service Agreements and an Ordinance dissolving the City of Lake
Forest ETSB (Waive First Reading and Grant Final Approval)
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests City Council approval of an
intergovernmental agreement forming a Joint Emergency Telephone System Board
(JETSB) between the Village of Glenview and those municipalities, including the City of
Lake Forest, provided dispatch services pursuant to Dispatch Service Agreements
previously approved.
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PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 4/21/14 Approval of Dispatch Services IGA
Finance Committee 3/14/16 Presentation regarding Statutory
changes impacting E-911 and JETSB
BACKGROUND/DISCUSSION: The Village of Glenview operates a joint dispatch center
from two facilities serving Glenview, Grayslake, Highland Park, Highwood, Lake Bluff, Lake
Forest, Morton Grove, and Niles, serving a total population exceeding 200,000. The
Village operates from two facilities, the Glenview PSSS South Center (Glenview Police
Facility) and the Glenview PSSS North Center (Highland Park Police Facility) with each
facility having a public safety answering point (“PSAP”) for 9-1-1 phone calls.
On June 29, 2015, the State of Illinois passed Public Act 99-0006 instituting changes to the
collection and distribution of 9-1-1 surcharge revenues and requiring the consolidation of
9-1-1 centers and emergency telephone system boards (“ETSBs”). The major points of the
legislation are that it:
Requires that any 9-1-1 centers serving less than a population of 25,000 consolidate
by July 1, 2017;
Creates a uniform statewide surcharge and centralizes collection and distribution
of 9-1-1 surcharge revenues under the Illinois State Police (“ISP”), and provides that
ISP will distribute surcharge revenues to ETSBs; and
Requires that any ETSB without a public safety answering point (“PSAP”) in its
jurisdiction be consolidated through an intergovernmental agreement with an
existing ETSB that has a PSAP to create a joint ETSB.
Based upon one or more of the statutory thresholds, the dispatch partners are required to
consolidate their ETSBs. Currently, the City has its own individual ETSB to collect and
receive its 9-1-1 surcharge revenues. To comply with the legislation, the dispatch partners
recommend forming a JETSB that will have the two PSAPs of the Glenview North Center
and Glenview South Center attached to it. The plan for consolidation of the dispatch
partners’ individual ETSBs into a JETSB must be submitted to the State by July 1, 2016 and is
subject to administrative approval by the Statewide 9-1-1 Administrator.
The municipalities have worked together over the past year to determine how a JETSB
could be structured. From the outset, there were two primary goals: 1) to create a simple
structure that could handle the collection and disbursement of 9-1-1 surcharges to the
municipalities; and 2) to not change or modify the Dispatch Agreements, wherein
Glenview, as the service provider, is responsible for the maintenance and operation of
the 9-1-1 system.
A proposed intergovernmental agreement (“IGA”) has been drafted and agreed upon
(page 37). Below are the key elements of the IGA:
The JETSB Board will consist of one member from each municipality for a total of
eight members. Each party’s JETSB member will be the Chief Administrative
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Officer of that party, or his/her designee with substantial management
responsibility and experience;
A separate JETSB fund (the “Fund”) will be established as an Agency Fund of the
Village of Glenview, with the Village acting as custodian of the Fund;
9-1-1 surcharge revenues for each party to the IGA will be received monthly from
the Illinois State Police and deposited and accounted for in the Fund by the
respective party;
9-1-1 surcharge revenues will not be released from the Fund except by approval of
the JETSB. The IGA establishes an agreed upon process by which a member
municipality can submit 9-1-1 eligible expenditures to the Board for disbursement
of its respective surcharge revenues throughout the year.
Upon commencement of the JETSB and the Fund (each to occur on January 1, 2017,
subject to the state’s regulatory approval), any balances in the individual ETSB funds of
the member municipalities shall be transferred to the Fund and accounted for as
belonging to the respective municipality for use at its request to the Board.
In addition to approval of an IGA, the City Council is asked to consider adoption of the
proposed Ordinance dissolving the City’s current ETSB (page 47). The ordinance and
dissolution of the Lake Forest ETSB will be in effect upon the later of January 1, 2017, or the
State of Illinois’ approval of the consolidation plan.
Copies of the executed IGAs and ordinances by all participating entities must be
submitted to the State with the consolidation plan to comply with a legislative deadline
of July 1, 2016.
BUDGET/FISCAL IMPACT: N/A. It should be noted that these changes have and may
continue to impact the timing of receipts of E-911 surcharge revenue, and staff continues
to monitor this closely.
COUNCIL ACTION: Staff recommends City Council approval of the proposed
Intergovernmental Agreement forming a JETSB and proposed Ordinance dissolving the
City of Lake Forest ETSB (Waive First Reading and Grant Final Approval).
2.Approval of Resolutions Authorizing the Submission of Grant Applications
between The City of Lake Forest and the Illinois Department of Transportation for
Grant Funding through the Illinois Transportation Enhancement Program (“ITEP”)
PRESENTED BY: Mike Strong, Assistant to the City Manager (810-3680)
PURPOSE AND ACTION REQUESTED: On December 4, 2015, the Fixing America’s Surface
Transportation Act (“FAST Act”) was signed into law, the first in over ten (10) years to
provide long-term funding certainty for surface transportation. The FAST Act is a five-year,
$305 billion surface transportation reauthorization bill that authorizes federal highway,
highway safety, transit and rail programs from federal fiscal years 2016 through 2020. The
Act has set aside resources to fund projects through the Illinois Transportation
Enhancement Program (“ITEP”). ITEP provides financial assistance for projects that
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support alternate modes of transportation, enhance transportation facilities, and improve
the quality of life for members of the community.
The 2016 ITEP cycle has been released, and a call for projects is being solicited for the
program. Project sponsors may receive up to eighty (80) percent reimbursement for
project costs. The remaining twenty (20) percent is the responsibility of the project
sponsor. Approximately $29 million in funds will be available to award for selected
projects during this cycle, with a $2 million maximum grant available per project.
City staff respectfully requests that City Council approve resolutions between the City
and Illinois Department of Transportation (“IDOT”) to support applications to support the
Route 60 Multi-Use Path Project, Western Avenue Streetscape Improvement Project, and
the West Train Station Pedestrian Underpass Project. Approval of these Resolutions affirms
that the City is committed to funding the required local share and is requesting that IDOT
allocate the maximum amount of ITEP grant funding possible to support each project.
Acknowledgement and execution of a Local Assurance for each project, approved via
Resolution, is required to satisfy the grant application requirements under the ITEP
program. Staff is anticipating that grantees will be notified by early winter on the status of
their application. If the City is awarded a grant, a subsequent Resolution and Agreement
will need to be reviewed and considered by City Council to formally accept the grant
award and to authorize the expenditure of any City funds to support the project.
BACKGROUND/DISCUSSION: ITEP is a federally-funded competitive grant program that
expands travel choices and enhances the transportation experience by improving the
cultural, historic, aesthetic and environmental aspects of transportation infrastructure and
promotes the opportunity for communities to beautify their streets and/or develop means
of transportation facilities such as bike/pedestrian trails or paths.
The federal ITEP funds are awarded competitively, and any local government or state
agency with taxing authority is eligible to apply. Project sponsors may receive up to
eighty (80) percent reimbursement for eligible project costs. The deadline for application
submittals is June 17, 2016.
The City has applied for, and been awarded, ITEP grants in the past. Notably, the City
has received over $2.1 million in ITEP grants to support the Lake Forest Metra/Union Pacific
North Train Station Renovation Project, which is currently being completed in downtown
Lake Forest.
In order to apply for the funds through this program, a Local Assurance must be reviewed
and acknowledged by the Project Sponsor (i.e. City of Lake Forest), which may be
authorized via Resolution by the Corporate Authorities of the municipality. Staff is
requesting that City Council consider, and support grant applications for the following
projects:
Route 60 Multi-Use Path Project: The Route 60 Multi-Use Path Project, which includes the
design and construction of a multi-use path along the north side of Illinois Route 60
between the northbound I-94 entrance ramp and Academy Drive, aims to provide safe
bicycle and pedestrian access along Illinois Route 60 and serve as a vital link for future
trail connector points from the Middlefork Savanna to the Des Plaines River Trail. The City
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estimates that the scope of the project will exceed $630,000 in total cost. A prospective
grant funding assessment for this project is included below.
Project
Estimated
Project Cost
Estimate
ITEP Funding
(80%)
Total Local
Share
Estimate
Amount
Budgeted in
FY17
IL Route 60 Bike Path Project $630,670 $504,536 $126,134 -
The Capital Improvement Program identifies this project as a 1nf initiative (Priority 1 but
not funded). To this end, funding to support design and construction has not been
allocated at this point in time.
Western Avenue Streetscape Improvement Project: Western Avenue, specifically, the
northern section within the central business district, has been identified, through a
community-based planning approach, as an opportunity area to enhance streets,
sidewalks and public spaces that will evoke a sense of pride, care and safety for people
who live, work, and visit in Lake Forest. A preliminary scope of streetscape
enhancements includes, among other items, new crosswalks, streetlights, benches and
signage. The project will also seek to enhance traffic calming and safety by planting
new vegetation and adjusting the on-street parking.
Earlier this year, the City authorized Craig Bergmann Landscape Design and Gewalt
Hamilton & Associates (“GHA”) to perform a design analysis of the project area and
conduct design engineering. Currently, GHA estimates that the cumulative
improvements for this project will cost approximately $700,000. This project is not included
in the City’s Capital Improvement Program and funding to support construction for this
project has not been identified at this point in time.
A prospective grant funding assessment for this project is included below.
Project
Estimated
Project Cost
Estimate
ITEP Funding
(80%)
Total Local
Share
Estimate
Amount
Budgeted in
FY17
Western Avenue Streetscape
Improvement Project $700,000 $560,000 $140,000 N/A
During the April 4, 2016, City Council meeting a conceptual schedule was presented that
anticipated the completion of design in June 2016, with construction starting sometime in
August. Since this meeting, the City has been made aware of the ITEP grant opportunity,
and has confirmed the project’s alignment with the eligibility requirements of the
program. The length of time between initiation and completion of federal aid projects of
this type could be three to four years. In order to expedite this process, the City would
seek to amend the current contract with GHA to prepare the design engineering in IDOT
format, and apply for grant funds to support construction. This could save 18-24 months
under a grant-funded timeline, pushing the construction start timeframe to fall of 2018.
West Train Station Underpass Project: This project aims to improve pedestrian mobility and
safety through the construction of a pedestrian underpass at the west train station on
Telegraph Road, generally located at the intersection of IL Route 43 (Waukegan Road)
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and Everett Road. The proposed underpass will include a stairway, ADA compliant
ramps, retaining walls, landscaping and related appurtenances.
The City estimates that the current scope of the project would exceed $12,000,000 in
total cost. A prospective grant funding assessment for this project is included below.
Project
Estimated
Project Cost
Estimate
ITEP Funding
(80%)
Total Local
Share
Estimate
Amount
Budgeted in
FY17
West Train Station Underpass Project $12,007,630 $1,800,000 $10,207,630 N/A
Based on the current “jack and bore” design methodology for the underpass, the Capital
Improvement Program has identified this project as a Priority 5 initiative (Grant
dependent), with a total allocation requirement of $13,000,000 for construction. Funding
to support the construction of the project has not been budgeted at this point in time.
During the March 7, 2016, City Council meeting a proposal from Hanson Engineering was
considered and approved to explore a revised method of construction from installing an
underground tunnel to constructing a “train bridge” that would require limited,
scheduled track outages but greatly reduce the construction costs of the project. City
staff anticipates that preliminary cost estimates for this revised method will be available
by early fall.
Approval of these Resolutions affirms that the City is committed to the projects, pledges
to fund the required local share and requests that IDOT allocate the maximum amount of
ITEP grant funding possible for each project. If the City is awarded a grant, a subsequent
Resolution and Agreement will need to be reviewed and considered by City Council to
formally accept the grant award and to authorize the expenditure of any City funds to
support the project.
BUDGET/FISCAL IMPACT: Project sponsors may receive up to eighty (80) percent
reimbursement for project costs. The remaining twenty (20) percent is the responsibility of
the project sponsor. Approximately $29 million in funds will be available to award for
selected projects during this cycle, with a $2 million maximum grant available per project.
COUNCIL ACTION: If appropriate, and should the City Council desire, approve the
following: (Resolutions can be found beginning on page 50)
1. A Resolution authorizing submission of a grant application to the Illinois
Transportation Enhancement Program for the Illinois Route 60 Multi-Use Path Project
and authorizing the City Manager to execute related documents with the Illinois
Department of Transportation regarding this application.
2. A Resolution authorizing submission of a grant application to the Illinois
Transportation Enhancement Program for the Western Avenue Streetscape
Improvement Project and authorizing the City Manager to execute related
documents with the Illinois Department of Transportation regarding this application.
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3. A Resolution authorizing submission of a grant application to the Illinois
Transportation Enhancement Program for the West Train Station Underpass Project
and authorizing the City Manager to execute related documents with the Illinois
Department of Transportation regarding this application.
3. Consideration of an Amendment to the Regularly Scheduled Meetings of the
City Council for the year 2017. (First Reading and if Desired by the City Council,
Final Approval)
STAFF CONTACT: Robert Kiely Jr., City Manager
BACKGROUND/DISCUSSION: Staff is making a recommendation to amend the City
Council meetings to incorporate some workshop meetings in place of a regularly
scheduled meeting. In recent months the City Council has found value in other workshop
meetings. (i.e. Budget, etc.) The workshop meetings will provide an opportunity to discuss
a wide range of subjects in a less structured environment. These workshop meetings are
subject to all of the requirements of the Open Meetings Act, including being open to the
public. The only change would be that they are not televised and would occur at the
Municipal Services Building, 800 N Field Drive.
A draft calendar of suggested changes can be found beginning on page 53.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first
reading and grant final approval of the Amendment to the Regularly Scheduled Meetings
of the City Council for the calendar year 2017.
9. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (2), The City Council will be discussing
personnel.
Adjournment into executive session
RECONVENE INTO REGULAR SESSION
10. ADJOURNMENT
Office of the City Manager June 1, 2016
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the
facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600
promptly to allow the City to make reasonable accommodations for those persons.
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14
15
Anthony Mancini -
Title: Company:
Home Address 1015 Arcady Drive
Lake Forest, Illinois 60045
Email 1: anthony@mancinilaw.com
Work Phone: 773-745-1909
Mobile Phone: 312-735-7221
Home Phone: 847-482-0242
Notes:
Ward: Ward 4 Precient: 380
Lake Forest Resident since(YYYY): 1998 Date of Birth (Optional)
US Citizen: Yes Registered Voter: Yes
Spouse's Name: Gina Mancini Children's Birth Years: 2000
Education: University of Illinois at Chicago BA Communications, Valparaiso University School of Law JD
Business Name:
Mancini Law Group P.C. Type of Business:
Law Firm
Business Phone:
773-745-1909 Position:
Attorney
Alderman: Consider Me For this Position In the Future
#115 School Board: I Am Currently Applying For This Position
Board of Fire & Police Commissioners: I Am Currently Applying For This Position
Legal Committee: I Am Currently Applying For This Position
Other Positions:
Please list any regular commitments or travel that would interfere with your attendance at scheduled
meetings:
Please list any current or previous community service activites, interests, directorships, etc. -- public or
private. For each activity please indicate years served and positions held:
Please list other activities, specialized skills, knowledge, or professional experience that would
contribute to your effectiveness in the position(s) for which you are applying or expressing possible
future interest:
Please state briefly why you are volunteering to serve The City of Lake Forest:
I would like to offer my assistance to the city where I've resided for 18 years.
Please list any interests or activities that could lead to, or BE PERCEIVED as, a conflict of interest if you
become a candidate or appointee.:
References (Optional):
App Ward Interview: App Caucus Interview:
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The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, May 16, 2016
City Council Meeting - City Council Chambers 6:30 pm
CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at
6:30pm, and Deputy City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman
Pandaleon, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and
Alderman Moreno.
Absent:None.
Also present were: Robert Kiely, City Manager; Elizabeth Holleb, Finance Director; Victor Filippini,
City Attorney; Catherine Czerniak, Director of Community Development; Susan Banks,
Communications Manager; Michael Thomas, Director of Public Works; Jim Held, Chief of Police;
Karl Walldorf, Deputy Chief of Police; Craig Lepkowski, Commander; Robert Copeland,
Commander; Jeffrey Howell, Fire Chief; Pete Siebert, Deputy Fire Chief; Sally Swarthout, Director
of Parks & Recreation; Mike Strong, Assistant to the City Manager, Anne Whipple and a large
number of Lake Forest Police Officers and Staff.
There were approximately 80 present in the audience.
PLEDGE OF ALLEGIANCE- was recited by all in attendance.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. Resolution of Appreciation for retiring Police Chief James Held
Mayor Schoenheider read the resolution and presented it to Chief Held, photos were taken. Chief
Held thanked his Family, City Staff and the Council for a great 31 years with the City.
COUNCIL ACTION: Approve the Resolution
Alderman Waldeck made a motion to approve the Resolution, seconded by Alderman Reisenberg.
Motion carried unanimously by voice vote
B. Lake Forest Day Proclamation
-McKinlock American Legion Post 264 a Salute to Lake Forest High School
“80 Years of Excellence”
Mayor Schoenheider read the proclamation and presented it to Ed Garrity, photos were taken.
26
Proceedings of the Monday, May 16, 2016
Regular City Council Meeting
Mayor Schoenheider also stated that The City of Lake Forest will be looking at the state of the
Lake Forest real estate market, community concerns regarding businesses relocating here, and at
potentially conducting a marketing campaign.
COMMENTS BY CITY MANAGER
City Manager Robert Kiley Jr., asked Michael Thomas, Director of Public Works, to update the
Council on a management plan related to the previously approved bridge cleaning. Michael
Thomas reported that per the contract, The City of Lake Forest is required to supply water and
traffic control for cleaning the bridges. Mr. Thomas stated that the best management practice
would be to close Westleigh Road between Western and Sheridan for one week beginning June 6.
The contractor will provide additional personnel and will work from 7 am to 7pm. Mr. Thomas
reviewed the detour map with the Council and stated that the closure will be well publicized.
A. Community Spotlight
-ComEd Presentation on Smart Meters
Mike Mahan, Vice President of Advanced Metering
Infrastructure
James Dudek, External Affairs Manager
City Manager Robert Kiley Jr. introduced Jim Lockefeer, the City’s management Intern, who stated
that in 2012, ComEd received state legislative authority to install smart meters as part of a 10-year
$2.6 billion grid modernization program. Mr. Lockefeer also reported that the smart meters
ComEd is installing fully comply with all Federal Communications Commission (FCC) safety
standards and ComEd will begin the installation of Smart Meters in June in Lake Forest/Lake Bluff
area. This statewide initiative mandated by the Illinois General Assembly is regulated by the Illinois
Commerce Commission. Mr. Lockefeer introduced James Dudek who stated that ComEd is
installing approximately 20-30 thousand meters per week, Mr. Dudek then introduced the Vice
President of Advanced Metering Infrastructure for ComEd, Mike Mahan.
Mr. Mahan gave an overview and showed examples of what customers can expect before during
and after installation of the Smart Meter:
• 90 days in advance- bill insert
• 60 days in advance- post card mailing
• 30 days in advance- letter stating that installation will be within 30-45 days
• 10 days prior to installation- a robo call will be made asking to open the gate and put pets
away
• Day of install: CORIX will be doing the installation, the contractor will be wearing a badge,
the contractor will inform the occupant that they are there, and if no one is home they
will continue with installation. The contractor will never ask to go in the residence. Once
installed a door hanger tag will be placed on the residence.
• 30 days after installation- ComEd will make contact and show how to take advantage of
peak time savings program.
• 60 days after installation- same offer will be made.
• All Smart Meters are UL certified and contain 2 small radios and a computer chip.
• Customers may choose to get real time information on their device by using the second
radio, however that requires an additional sign up.
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Proceedings of the Monday, May 16, 2016
Regular City Council Meeting
Mr. Mahan also addressed discussion by the Council and how the Smart Meter works and other
issues:
• The meter communicates 5 minutes each day.
• The meter sends loss of power notice to ComEd.
• Cyber security of a wireless device was questioned, and if compromised the only
information available would be the serial number of the meter and the khw used.
• Data Privacy was questioned, ComEd will never sell your data unless; 1. The user
authorizes it, 2. They are required by law and 3. Anonymous information, no personal
information is attached.
• Health Concerns over the 900 MHz that a Smart Meter emits is equal to a baby monitor or
a garage door opener, most WI-Fi in homes has a higher rate, and cell phone produce 100
to 200 times the MHz than a Smart Meter.
• The MHz measured are below the FCC guidelines.
• There were no scientific studies that drew the conclusion that Smart Meters cause cancer.
• Anyone can refuse installation for any reason until 2018.
• When people asked what to do to reduce exposure, he recommended limit time exposure
to the meter, keeping distance from the meter and maintaining a shielding from the
meter, such as an exterior wall.
• There are Smart Thermostats available via ComEd that will also help consumers be better
consumers.
Mayor Schoenheider reminded the public that this is not a public hearing on the topic, but a
presentation provided by ComEd for information only. The Council is willing to hear the public on
the matter. However, all comments will be limited to three minutes.
The following people offered their opinions to the Council:
Nancy Thorner, 331 E Blodgett Ave. Lake Bluff, IL 60044
Chad Rankin, 324 Oak Terrace, Highwood, IL 60040
Carl Lambrecht, 280 Laurel Ave, Highland Park, IL 60035
Alice Good, 1881 Hackberry Lane, Lake Forest, IL 60045
Dr. Sara Conway, 767 E. Illinois, Lake Forest, IL 60045
Jenna , 1010 Illinois Rd, Lake Forest, IL 60045
Lynn Castello 1190 E Westleigh Road, Lake Forest, IL 60045
Judy Kirby 1800 North Pond Lane, Lake Forest, IL 60045
Mayor Schoenheider thanked all for their comments and Mr. Dudek and Mr. Mahan for their
presentation.
COMMENTS BY COUNCIL MEMBERS
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
None.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
28
Proceedings of the Monday, May 16, 2016
Regular City Council Meeting
1. Approval of the May 2, 2016 City Council Meeting Minutes
2. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of
Appeals. (First Reading, and if Desired by the City Council, Final Approval)
3. Award of Lake Forest portion of the 2016 Joint Concrete Sidewalk and Curb Replacement
Contract.
4. Award of Contract for the Old Elm Road Watermain Replacement Project
5. Award of Bid for a Janitorial Services Contract Included in the FY 2017 - 2019 Operating
Budgets
COUNCIL ACTION: Approve the five (5) Omnibus items.
Mayor Schoenheider asked members of the Council if they would like to remove any item or take
it separately. The City Council had discussion on the contract options for item # 5. The Mayor
asked for a motion to approve the five Omnibus items as presented.
Alderman Moreno made a motion to approve the five Omnibus items as presented, seconded by
Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman,
Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion
carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
1. Consideration of a Recommendation from the Plan Commission in Support of the
Tentative and Final Plat and the Associated Special Use Permit for the Estate Lane
Planned Preservation Subdivision. (If desired by the Council, Waive First Reading and
Grant Final Approval of the Ordinance.)
Catherine Czerniak, Director of Community Development reported that these recommendations
of support come from the Plan Commission, and are seeking tentative and final plat of subdivision
and the associated Special Use Permit for the proposed 3-lot Estate Lane Planned Preservation
Subdivision is requested. Ms. Czerniak stated that the Plan Commission considered this petition
over the course of three meetings.
Ms. Czerniak showed the area proposed for subdivision. It is just over 1-1/2 acres and is located
on the southwest corner of Estate Lane East and Oak Knoll Drive. Three lots ranging in size from
20,000 square feet to 25,000 square feet are proposed. Ms. Czerniak added that the property is
located in the R-2 zoning district which has a minimum lot size of 20,000 square feet and a
minimum lot width of 100 feet and the property is also in the Historic Residential and Open Space
Preservation Overlay District which allows for some flexibility in lot configuration as long as the
plan does not exceed the density permitted by the underlying zoning district.
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Proceedings of the Monday, May 16, 2016
Regular City Council Meeting
Ms. Czerniak reported that the Plan Commission heard an initial presentation on this petition in
June, 2015. And in response to the concerns raised by neighboring property owners, the
petitioner, over the course of ten months, conducted studies as directed by City staff, made some
minor revisions to the final lot configurations while maintaining three lots, and enhanced the
proposed drainage improvements over and above the applicable requirements. Public testimony
focused on several questions and concerns including:
• The appropriateness of three lots on the site in the context of the surrounding
neighborhood.
• Whether three lots can be achieved in accordance with the R-2 zoning district.
• Potential drainage impacts resulting from development of the site on upstream and
downstream properties.
• Impacts on significant trees.
In response to public testimony and questions from the Commission, the City Engineer, City
Attorney and Community Development staff verified that three lots can be achieved on the
property in full conformance with the provisions of the R-2 zoning district. At the direction of the
City Engineer, the petitioner developed a drainage plan that: (1) benefits upstream properties
with the installation of a new drainage pipe and infiltration trench, (2) results in no increase in the
volume of stormwater runoff from the property over the existing conditions, and (3) reduces
runoff during some storm events.
Ms. Czerniak reported that the Commission recommended conditions of approval in response to
the public testimony. In summary, the conditions speak to drainage improvements, preservation
of significant trees, the timing of demolition of the existing house and restoration of the site after
demolition, review of new homes proposed for the site to assure compatibility with the
surrounding neighborhood and limitations on construction access to the site. In addition, the
Commission’s recommendation provides an opportunity for the neighbors, or a third party
consultant hired by the neighbors, to review and offer input to the City Engineer prior to final
approval of the drainage improvement plans.
Separate from the Commission’s recommendation on the proposed subdivision, the Commission
forwarded three general recommendations in response to public comment for the Council’s
consideration.
Relating to drainage in the downstream area:
1. Offer guidance and information to property owners about the responsibilities of
downstream properties to accept water from upstream properties and to maintain private
storm sewer structures that are part of the storm sewer system in good working condition
and, offer information to support the repair and lining of existing private sewers.
2. Study and consider whether it is appropriate for the City to accept the private
downstream storm sewer lines located between the Estate Lane Subdivision and the
public storm sewer if the property owners are willing to grant easements to the City and
after the private lines are cleaned, lined or otherwise repaired to the satisfaction of the
City Engineer.
Relating to the general pattern of zoning in the area:
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Proceedings of the Monday, May 16, 2016
Regular City Council Meeting
1. Review the pattern of zoning in the area taking into account the potential for future
development under the established zoning, the availability and capacity of existing
infrastructure, opportunities for infrastructure upgrades, the history of zoning and
development in the area, the character of the neighborhoods, private property
development rights and input from directly affected property owners and residents in the
general area.
The City Council had a lengthy discussion on drainage, drainage studies, zoning, easements,
preservation and housing stock within The City of Lake Forest.
Mayor Schoenheider asked if there was anyone from the public who would like to comment; the
follow people offered their opinion to the Council on the topic.
John Madigan, S Estate Lane, Lake Forest, IL
David Shaw, 1364 W Estate Lane, Lake Forest, IL
Beth Shaw, 1364 W Estate Lane, Lake Forest, IL
Mike Kammerer, 1361 Estate Lane, Lake Forest, IL
Jaqueline Blatchford, 1411 Estate Lane, Lake Forest, IL
The City Council again had lengthy discussion on drainage and functionality of existing drainage,
easements and the role of the Public Works Committee relating to area wide, education and
further subdivision of the property. The City Council made clear that the discussions made at the
meeting in no way were an offering by the City Council to pay for an update to anyone drainage
tiles, and that the City Council is aware of the drainage issues within the community and will
address them at the appropriate time.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and
grant final approval of the Final Development Plan Ordinance for the Estate Lane Planned
Preservation Subdivision. The Ordinance incorporates approval of the plat of subdivision, the
granting of a Special Use Permit and the conditions of approval as recommended by the Plan
Commission.
If determined to be appropriate by the City Council, direct staff to take action in accordance
with the Commission’s recommendations pertaining to downstream drainage and the pattern of
zoning in the area.
Alderman Moreno made a motion waive first reading and grant final approval of the Final
Development Plan Ordinance for the Estate Lane Planned Preservation Subdivision. The
Ordinance incorporates approval of the plat of subdivision, the granting of a Special Use Permit
and the conditions of approval as recommended by the Plan Commission and, directs staff to take
action in accordance with the Commission’s recommendations pertaining to downstream
drainage and the pattern of zoning in the area, seconded by Alderman Newman. The following
voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg and Adelman.
The following voted “Nay”: Alderman Moreno. 7 Yeas, 1 Nay, motion carried.
ORDINANCES AFFECTING CODE AMENDMENTS
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Proceedings of the Monday, May 16, 2016
Regular City Council Meeting
1. Consideration of an Ordinance adopting the first supplement (S-1) to the Code of
Ordinances for the City of Lake Forest (waive first reading and grant final approval)
Victor Filippini, City Attorney reported that staff is recommending approval of first supplement to
the City of Lake Forest, Code of Ordinances. That this is a normal action that the Council will be
taking on an annual basis as Ordinances continued to be approved by the City Council.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and
grant final approval of the Ordinance adopting the first Supplement (S-1) to the Code of
Ordinances for the City of Lake Forest.
Alderman Moreno made a motion to waive first reading and grant final approval of the Ordinance
adopting the first Supplement (S-1 to the Code of Ordinances for the City of Lake Forest, seconded
by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon,
Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0
Nays, motion carried.
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT
There being no further business. Alderman Waldeck made a motion to adjourn, seconded by
Alderman Moreno. Motion carried unanimously by voice vote at 9:07 p.m.
Respectfully Submitted,
Margaret Boyer
Deputy City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in
the Clerk’s office at City Hall. You can also view it on the website by
visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived
Meetings Videos.
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THE CITY OF LAKE FOREST
RESOLUTION NO. ____________
A RESOLUTION APPROVING AN EXCEPTION FOR PROPERTY LOCATED AT 1590 N.
WAUKEGAN ROAD WITH RESPECT TO THE WATER METER CUSTOMER
CLASSIFICATION
WHEREAS, The City of Lake Forest (the “City”) is a home rule special charter
municipality established and existing in accordance with the Constitution of the State of Illinois
of 1970; and
WHEREAS, the City has a long tradition of adopting certain policies and Code
provisions to assure that fees and charges related to the distribution and use of municipal water
are fairly and equitably assessed to property owners throughout the City; and
WHEREAS, said policies and provisions are developed based on conditions which are
common to the vast majority of properties in the City; and
WHEREAS, on July 12, 2013, a building permit application was submitted to the City to
authorize construction of a new house on the approximately 8-1/2 acre property located at 1590
N. Waukegan Road (“the Property”), which is legally described in Exhibit A attached hereto, to
replace the house previously located on the property which was destroyed by fire; and
WHEREAS, the Property is located approximately 1,100 linear feet from a public road,
water main and public fire hydrants; and
WHEREAS, no viable opportunity exists to extend the public water main closer to the
Property due to the existing pattern of development and property ownership in the immediate
area; and
WHEREAS, in the determination of the City, the need for a private fire hydrant to protect
the Property and the need for a private water service of an unusually long length to provide
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water service to the Property, in combination, necessitated a water meter of a size not
commonly required for single family residences; and
WHEREAS, the unusual circumstances of the Property which required the installation of
a six inch meter, the costs associated with purchasing and installing a large meter, the resulting
Code requirement to classify the Property in the Large Customer Class and the costs
associated with such classification, create a unique hardship.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
SECTION ONE: RECITALS. The foregoing recitals are incorporated in, and made a
part of, this Resolution by this reference as findings of the City Council of The City of Lake
Forest.
SECTION TWO: APPROVAL OF MEDIUM CUSTOMER CLASS APPLICATION. An
exception to Section 51.060 of the City Code is approved authorizing the application of the
Medium Customer Class to the Property up to and until the earlier of the following: (1) the
recording of a plat subdividing the Property, (2) the extension of a public water main which, in
the determination of the City, alleviates the need for a six inch meter to provide adequate
service to the Property, or (3) an amendment to the City Code relating to fees and charges
based on meter size. Upon the occurrence of (1) or (2) above, the classification of the Property
shall be made consistent with Section 51.060 of the City Code. Upon the occurrence of (3)
above, the need for an exception shall be re-evaluated.
SECTION THREE: DIRECTION TO STAFF. City staff is directed to amend the City
records to apply the Medium Customer Class to the Property and assess the Property for water
service consistent with the applicable rate for the Medium Customer Class as it may be adjusted
in the future until such time when the Property is reclassified consistent with Section Two above.
SECTION FOUR: EFFECTIVE DATE. This Resolution shall be in full force and effect
upon the passage and approval.
PASSED THIS 6th DAY OF JUNE, 2016.
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AYES:
NAYS:
ABSENT:
APPROVED THIS 6th DAY OF JUNE, 2016.
_______________________
Mayor
ATTEST:
______________________
City Clerk
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INTERGOVERNMENTAL AGREEMENT ESTABLISHING
A JOINT EMERGENCY TELEPHONE SYSTEMS BOARD
THIS INTERGOVERNMENTAL AGREEMENT (the “Agreement”) is made and entered
into as of , 2016 (the “Effective Date”), by and between the Village of Glenview, an
Illinois home rule municipal corporation ("Glenview"), the Village of Grayslake, an Illinois
municipal corporation (“Grayslake”), the City of Highland Park, an Illinois home rule municipal
corporation (“Highland Park”), the City of Highwood, an Illinois home rule municipal corporation
(“Highwood”), the Village of Lake Bluff, an Illinois home rule municipal corporation (“Lake Bluff”),
the City of Lake Forest, an Illinois home rule municipal corporation (“Lake Forest”), the Village of
Morton Grove, an Illinois home rule municipal corporation (“Morton Grove”), and the Village of
Niles, an Illinois home rule municipal corporation (“Niles”). (For convenience, Glenview,
Grayslake, Highland Park, Highwood, Lake Bluff, Lake Forest, Morton Grove, and Niles may be
referred to individually as a “Party” and collectively as the “Parties.”)
RECITALS
A. Glenview operates a full service dispatch center from two facilities, one being
located at 2500 East Lake Avenue, Glenview, Illinois (the “Glenview PSSS South Center”), and
the other being located at 1677 Old Deerfield Road, Highland Park, Illinois (the “Glenview PSSS
North Center” and, collectively with the Glenview PSSS South Center, the “Dispatch Center”).
B. The Glenview PSSS South Center and the Glenview PSSS North Center are
both public safety answering points (“PSAPs”), as defined in the Emergency Telephone
Systems Act, 50 ILCS 750/0.01, et seq. (the “Act”).
C. Glenview operates the Glenview PSSS North Center pursuant to a certain
Facility Use Agreement dated April 28, 2014 between Glenview and Highland Park.
D. Grayslake, Highland Park, Highwood, Lake Bluff, Lake Forest, Morton Grove,
and Niles have each entered into intergovernmental agreements with Glenview (collectively, the
“Dispatch Service Agreements”), pursuant to which Glenview provides dispatch services to each
of those Parties.
E. Each of the Parties has an emergency telephone systems board, as defined in
the Act, appointed by its corporate authorities.
F. The Act authorizes any two or more municipalities, counties, or combinations
thereof, to establish by intergovernmental agreement a joint emergency telephone system
board, as defined therein.
G. Moreover, Section 15.4a of the Act sets forth certain consolidation requirements
to ensure, among other things, that no 9-1-1 Authority, as defined in the Act, serves a
population of less than 25,000, and that any 9-1-1 Authority without a PSAP in its jurisdiction be
consolidated through an intergovernmental agreement with an existing 9-1-1 Authority that has
a PSAP to create a joint emergency telephone systems board.
H. Article VII, Section 10 of the Illinois Constitution of 1970 provides for
intergovernmental cooperation between units of local government, including the power to
contract or otherwise associate among themselves to obtain or share services and to exercise,
combine, or transfer any power or function in any manner not prohibited by law or by ordinance.
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I. The Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., provides
that any power or powers, privileges or authority exercised or which may be exercised by a unit
of local government may be exercised and enjoyed jointly with any other unit of local
government.
J. The Parties are units of local government.
K. All Parties desire to dissolve their individual emergency telephone system boards
and establish a joint emergency telephone system board to comply with the consolidation
requirements of Section 15.4a of the Act, as described above.
L. Public Act 99-0006 created a uniform statewide surcharge and centralized
collection and distribution of 9-1-1 surcharge revenues under the Illinois State Police (“ISP”),
and provides that ISP will distribute surcharge revenues to joint emergency telephone system
boards.
M. The Parties have determined that it is their mutual best interests, and in
furtherance of the public health, safety, and welfare, to enter into this Agreement.
NOW, THEREFORE, in consideration of the foregoing, and for other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged by the Parties, the
Parties hereby agree as follows:
Section 1. Incorporation of Recitals. The foregoing recitals are material to this
Agreement and are incorporated herein as if set forth in full.
Section 2. Dispatch Service Agreements. The Parties expressly acknowledge and
agree that the Dispatch Service Agreements remain in full force and effect, and are not
amended, modified, or superseded in any way by this Agreement. To the extent that there are
any conflicts between the provisions of the Dispatch Service Agreements and this Agreement,
the provisions of the Dispatch Service Agreements shall prevail.
Section 3. Creation of JETSB. Effective January 1, 2017 (the “Commencement
Date”), the Parties establish a joint emergency telephone system board (the “JETSB” or the
“Board”), as defined in the Act. The organization and powers of the JETSB shall be as set forth
herein. Pursuant to Section 15.4(e) of the Act, the corporate authorities of each Party shall
rescind the ordinance or ordinances creating that Party’s individual emergency telephone
system boards, effective upon the creation of the JETSB on the Commencement Date, subject
to regulatory approval of the consolidation plan to which this Agreement pertains (the
“Consolidation Plan”) by the Statewide 9-1-1 Administrator.
Section 4. Board Composition.
A. Each Party to this Agreement shall be represented by one member of the Board
(each, a “Board Member”). Each Party’s Board Member shall be the Chief Administrative
Officer, or his/her designee with substantial management responsibility and experience, of that
Party.
B. Each Board Member may designate an alternate (each, an “Alternate”) to attend
regular and special Board meetings on his/her behalf, with the same voting power as the Board
Member. Each Alternate shall possess the same qualifications as prescribed in Section 4.A for
Chief Administrative Officer designees.
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C. At the first meeting of the Board in each calendar year, the Board shall elect a
Chairman from among its members, who shall preside over all Board meetings. The term of the
Chairman shall be one year. In the absence of the Chairman at any meeting, the Board shall
elect a temporary chair to preside over the meeting.
D. At the first meeting of the Board in each calendar year, the Board shall elect a
Secretary from among its Members, who shall be responsible for keeping the Board’s records
and for taking minutes of all Board meetings. The term of the Secretary shall be one year.
E. At the first meeting of the Board in each calendar year, the Board may elect a
Finance Liaison (“Finance Liaison”) from among its Members, who will consult with Glenview in
Glenview’s role as treasurer and Custodian as defined herein.
F. The JETSB’s fiscal year shall be from January 1 to December 31.
Section 5. Board Powers.
The powers of the JETSB shall be limited to the following:
A. Maintaining control over the Fund, defined in Section 7 hereof, including:
1. Receiving monies from the surcharge imposed under Section 15.3 of the Act, or
disbursed to it under Section 30 of the Act, and from any other source, for
deposit into the Fund, as defined in Section 7, herein; and
2. Authorizing all disbursements from the Fund pursuant to Section 7 of this
Agreement.
B. Planning and maintaining the System, defined herein. On behalf of the Board,
Glenview shall exercise these powers pursuant to the Dispatch Service Agreements,
including:
1. Planning a 9-1-1 system (the “System”);
2. Coordinating and supervising the implementation, upgrading, or maintenance of
the System, including the establishment of equipment specifications and coding
systems and maintenance of a Master Street Address Guide database that
meets the requirements of Section 15.4(d) of the Act;
3. Hiring, on a temporary or permanent basis, any staff necessary for the
implementation or upgrade of the System;
4. Contracting with telecommunications providers to service the System and
reviewing and approving all Network Costs incurred in the provision of such
services; and
5. Preparing all annual reports required to be provided to the Statewide 9-1-1
Administrator or any other government agency pursuant to the Act.
C. Any other powers conferred upon it by the Act.
Section 6. Board Meetings.
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A. The Board shall adopt an annual regular meeting schedule in accordance with
the Open Meetings Act, 5 ILCS 120/1, et seq. (the “OMA”).
B. Special meetings of the Board may be called by the Chairman or by any three
Board Members.
C. A majority of the Board Members shall constitute a quorum for the transaction of
all business by the Board.
D. All meetings of the JETSB shall comply with the requirements of the OMA.
E. A simple majority vote of all Board Members shall be required to pass any motion
or resolution.
F. Each Board Member shall be entitled to one vote on each matter of business
considered by the Board.
G. No Board Member shall be permitted to vote by proxy.
H. The JETSB shall adopt rules allowing Board Members to attend and participate
in Board meetings by means other than physical presence, in accordance with Section 7 of the
OMA.
I. The Board may adopt bylaws and additional rules of procedure it deems
appropriate for conducting business.
J. Unless otherwise provided in rules of procedure adopted by the Board, Board
meetings shall be conducted in accordance with the current edition of Robert’s Rules of Order.
Section 7. Emergency Telephone System Fund and Distribution.
A. Effective on the Commencement Date and subject to the Statewide 9-1-1
Administrator’s approval of the Consolidation Plan, there shall be created an Emergency
Telephone System Fund (hereafter the “Fund”) into which all 9-1-1 surcharge revenues and
reserve balances of the Parties’ respective ETSB funds as of the Commencement Date
received by the Board shall be deposited. The Fund shall have a separate interest-bearing
account. All interest accruing in the Fund shall remain in the Fund, until such time as it is
disbursed annually, on a pro-rata basis, using month-end balances attributable to each Party, by
resolution of the Board.
B. The Glenview Village Manager, as ex officio Glenview Treasurer, shall act as the
treasurer and custodian of the Fund (the “Custodian”).
C. No expenditures may be made from the Fund except upon direction of the Board
by resolution passed by a simple majority of all Board Members. The Parties agree that at the
Board’s regular meetings, the Board will, in addition to any other business, consider Parties’
requests for disbursements made in accordance with Section 7.D.4 hereof.
D. The Parties have agreed that the preparation of resolutions and distributions
made from the Fund shall occur as follows:
1. ISP will distribute 9-1-1 surcharge revenues to the Fund in accordance
with the Act and any applicable administrative rules;
40
5
2. 9-1-1 surcharge revenues will be accounted for according to each Party’s
jurisdiction where the revenue was collected based on the funding level set forth
in the Act, as the Act may be amended from time to time;
3. The Custodian shall account for and report 9-1-1 surcharge revenues
collected by the Board and attributed to each Party;
4. At any meeting of the Board, a Party may request disbursements from the
Fund to be used in satisfaction of allowable expenditures under the Act
(“Allowable Expenditures”) for which the requesting Party has legally obligated
itself as of the date of the disbursement request. No later than 10 days prior to
the Board meeting, a requesting Party shall submit to the Custodian a certified
statement detailing the nature and amounts of such Allowable Expenditures for
which disbursement is sought, together with supporting documentation
concerning such Allowable Expenditures (“Supporting Documentation”), the
sufficiency of which shall be determined by the Custodian. Such Supporting
Documentation may include, without limitation, approved and executed contracts
and/or purchase orders, and shall expressly include the requesting Party’s
Dispatch Service Agreement. The Board shall consider and act upon all such
requests properly submitted.
5. At its first meeting during any fiscal year, the Board may adopt resolutions
approving disbursements to each Party for Allowable Expenditures that constitute
the applicable percentage of that year’s annual amounts due under each Party’s
Dispatch Service Agreement. Such resolutions shall authorize the Custodian to
disburse said amounts to each Party as surcharge revenues attributable to that
Party are received and deposited in the Fund, without further action by the Board
during that fiscal year, subject to Section 7.D.6, below.
6. No Party shall be entitled to receive any disbursement in excess of the
balance held in the Fund that is attributable to that Party at the time of its request
for disbursement.
7. Upon approval of a resolution by the Board, the Custodian shall execute
approved disbursements from the Fund to each Party within 10 business days.
8. Moneys other than 9-1-1 surcharge revenues that are related to the
operation of the System and properly received by the Board, including, but not
limited to grant funds, shall be placed in the Fund and disbursed pursuant to
resolution of the Board.
E. As of the Commencement Date, if a Party has a reserve balance of 9-1-1
surcharge revenues, or if that Party receives additional 9-1-1 surcharge revenues directly from
the State of Illinois, that Party shall transfer such revenues into the Fund and such revenues will
be recorded as attributable to that Party.
F. Each Party shall have the right to review the records and conduct, at its sole
expense, an independent audit of the deposits into and expenditures from the Fund by the
Board upon ten business days’ notice. The Custodian will take all commercially reasonable
steps to cooperate and assist any Party seeking to conduct such a review or audit.
G. The Custodian shall maintain detailed books and records related to consolidation
grants and surcharge disbursements received and the use of those funds in accordance with
41
6
applicable law and generally accepted accounting principles. The Custodian shall maintain
such books and records for a minimum of five years. All such books and records shall be
available for review or audit by the Department of State Police, its representatives, the Illinois
Auditor General, and other governmental entities with monitoring authority, upon reasonable
notice and during normal business hours. The Custodian and the Board shall cooperate fully
with any such review or audit.
Section 8. Entry and Termination.
A. Each municipality or county that becomes a party to this Agreement after the
Effective Date hereof (each, a “Subsequent Party”) shall be entitled to representation on the
Board in the same manner as described in Section 4.A. of this Agreement. Each Subsequent
Party shall rescind its ordinance or ordinances creating its individual emergency telephone
system board, and shall eliminate such emergency telephone system board, upon becoming a
Subsequent Party.
B. Any municipality or county wishing to become a Subsequent Party may make
application for such status (each, a “Subsequent Party Application”) to the JETSB. Any
Subsequent Party Application shall include a copy of a resolution duly adopted by the corporate
authorities of the applying entity expressing that entity’s desire and intent to become a
Subsequent Party and approving the same, subject to the approval of the JETSB. The JETSB
shall review any Subsequent Party Application and determine, by vote of a simple majority of all
Board Members, whether to admit the applying entity as a Subsequent Party. Each Party and
Subsequent Party delegates to its respective Board Member the express authority to act on
behalf of that Party or Subsequent Party in accordance with the provisions of this Section 8.
C. As a condition to becoming a Subsequent Party, each Subsequent Party must
enter into an agreement pursuant to which Glenview shall provide dispatch services to that
Subsequent Party, similar in form and scope to the Dispatch Service Agreements.
D. Any Party or Subsequent Party may terminate its status as such and withdraw
from the Board by providing at least three hundred sixty-five (365) days written notice to the
Custodian stating its effective withdrawal date and identifying the joint emergency telephone
system board that such Party or Subsequent Party will join upon termination and withdrawal
from the Board. Notwithstanding the foregoing, if applicable law is amended such that the
Parties’ participation in a joint emergency telephone systems board is no longer required, then
any Party may terminate its status as a Party and withdraw from the Board upon thirty (30) days
written notice to the Custodian, and without the need to identify any other joint emergency
telephone systems board that it intends to join.
E. Any Party or Subsequent Party that terminates its status and withdraws from the
Board, shall, after the effective date of the withdrawal, receive a final distribution from the Fund
in proportion to its remaining balance of funds in the Fund. Such distribution shall be made in
accordance with Section 7 of this Agreement and any other Board rules and procedures with
respect to Fund expenditures.
F. Upon expiration or termination of any Party’s Dispatch Service Agreement with
Glenview, the Board may, in its discretion and upon passage of a resolution, terminate that
Party’s participation in the JETSB. In that event, the termination of that Party’s participation in
the JETSB shall be effective upon 120 days written notice by the JETSB.
Section 9. 9-1-1 Authority. The Parties acknowledge that Title 83, Chapter IV of
the Illinois Administrative Code (the “Rules”) sets forth standards of service applicable to 9-1-1
42
7
emergency systems and standards of service applicable to wireless 9-1-1 emergency systems
in Parts 1325 and 1328, respectively, thereof. The Parties further acknowledge and agree that
Glenview shall perform the functions of the “9-1-1 Authority” described in Parts 1325 and 1328
of the Rules. For all other purposes, the Board shall serve as, and perform the functions of, the
“9-1-1 Authority” as referenced elsewhere in the Rules.
Section 10. General Provisions.
A. Notice. Any notice or communication required or permitted to be given under this
Agreement shall be in writing and shall be delivered (i) personally, (ii) by a reputable overnight
courier, or (iii) by certified mail, return receipt requested, and deposited in the U.S. Mail, postage
prepaid. Unless otherwise provided in this Agreement, notices shall be deemed received after
the first to occur of (a) the date of actual receipt; or (b) the date that is one (1) business day
after deposit with an overnight courier as evidenced by a receipt of deposit; or (b) the date that
is three (3) business days after deposit in the U.S. mail, as evidenced by a return receipt.
Notices to the Parties and to the Custodian shall be addressed as follows:
Parties:
Village of Glenview
2500 E Lake Avenue
Glenview, IL 60026
Attention: Village Manager
With a copy to:
Robbins, Salomon & Patt, Ltd.
2222 Chestnut Avenue, Suite 101
Glenview, IL 60026
Village of Grayslake
10 South Seymour Drive
Grayslake, IL 60030
Attention: Village Manager
With a copy to:
Victor P. Filippini, Jr.
Filippini Law Firm, LLP
990 Grove Street, Suite 220
Evanston, IL 60201
City of Highland Park
1707 St. Johns Avenue
Highland Park, IL 60035
Attn: City Manager
With a copy to:
Steven M. Elrod
Holland & Knight LLP
131 S. Dearborn Street, 30th Floor
Chicago, IL 60603
City of Highwood
17 Highwood Avenue
Highwood, IL 60040
Attn: City Manager
With a copy to:
James Ferolo
Klein, Thorpe & Jenkins Ltd
20 N. Wacker Drive, Suite 1660
Chicago, IL 60606
Village of Lake Bluff
40 East Center Avenue
Lake Bluff, IL 60044
Attn: Village Administrator
With a copy to:
Peter Friedman
Holland & Knight LLP
131 S. Dearborn Street, 30th Floor
Chicago, IL 60603
City of Lake Forest
220 E. Deerpath
Lake Forest, IL 60045
Attn: City Manager
With a copy to:
Filippini Law Firm LLP
990 Grove Street, Suite 220
Evanston, IL 60201
Village of Morton Grove Village of Niles
43
8
6101 Capulina Avenue
Morton Grove, IL 60053
Attn: Village Administrator
With a copy to:
Teresa Hoffman Liston
6101 Capulina Avenue
Morton Grove, IL 60053
Attn: Corporate Counsel
1000 Civic Center Drive
Niles, IL 60714
Attn: Village Manager
With a copy to:
Joseph J. Annunzio
Village Attorney
Village of Niles
1000 Civic Center Drive
Niles, IL 60714
Custodian:
Village of Glenview
2500 E Lake Avenue
Glenview, IL 60026
Attn: Village Manager
B. Time of the Essence. Time is of the essence in the performance of this
Agreement.
C. Governing Law. This Agreement shall be governed by, and enforced in
accordance with, the laws of the State of Illinois. Venue for any disputes arising under this
Agreement shall lie exclusively in the Circuit Court of Cook County, Illinois.
D. Severability. It is hereby expressed to be the intent of the Parties that should any
provision, covenant, agreement, or portion of this Agreement or its application to any person or
property be held invalid by a court of competent jurisdiction, the remaining provisions of this
Agreement shall not be impaired thereby, but the remaining provisions shall be interpreted,
applied, and enforced so as to achieve, as near as may be, the purpose and intent of this
Agreement to the greatest extent permitted by law.
E. Amendments and Modifications. No amendment or modification to this
Agreement shall be effective until it is reduced to writing and approved and executed by all
Parties.
F. Changes in Laws. Unless otherwise provided in this Agreement, any reference to
laws, statutes, ordinances, rules, or regulations shall be deemed to include any modifications of,
or amendments to, such laws, statutes, ordinances, rules, or regulations that may occur in the
future.
G. Authority to Execute. Each Party hereby warrants and represents to the other
Parties that the persons executing this Agreement on its behalf have been properly authorized
to do so by the corporate authorities of such Party.
H. No Third Party Beneficiaries. No claim as a third party beneficiary under this
Agreement by any person shall be made, or be valid, against the Parties.
I. Counterparts. This Agreement may be executed in counterparts, each of which
shall be deemed an original and all of which together shall be deemed one and the same
44
9
instrument.
J. Effective Date. The Effective Date of this Agreement shall be the last date on
which it is executed by any of the Parties.
[Signature page follows.]
45
10
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates set
forth below.
VILLAGE OF GLENVIEW VILLAGE OF GRAYSLAKE
By___________________________ By_________________________________
Village President Village President
Attest________________________ Attest______________________________
Village Clerk Village Clerk
Date_________________________ Date_______________________________
VILLAGE OF LAKE BLUFF VILLAGE OF MORTON GROVE
By___________________________ By_________________________________
Village President Village President
Attest________________________ Attest______________________________
Village Clerk Village Clerk
Date_________________________ Date_______________________________
VILLAGE OF NILES CITY OF HIGHLAND PARK
By___________________________ By_________________________________
Village President Mayor
Attest________________________ Attest______________________________
Village Clerk City Clerk
Date_________________________ Date_______________________________
CITY OF HIGHWOOD CITY OF LAKE FOREST
By___________________________ By_________________________________
Mayor Mayor
Attest________________________ Attest______________________________
City Clerk City Clerk
Date_________________________ Date_______________________________
46
ORDINANCE NO. ____________
AN ORDINANCE AMENDING CHAPTER 39 OF THE CITY CODE DISSOLVING THE
EMERGENCY TELEPHONE SYSTEM BOARD
WHEREAS, the City of Lake Forest (the “City”) is a home rule municipality in
accordance with the Constitution of the State of Illinois of 1970;
WHEREAS, the City has the authority to adopt ordinances and to promulgate rules and
regulations that pertain to its government and affairs that protect the health, safety and welfare of
its citizens;
WHEREAS, the Lake Forest City Code (the “Code”), provides for the establishment of
various boards and commissions with duties and powers related to the operations of the City;
WHEREAS, pursuant to the Emergency Telephone Systems Act, 50 ILCS 750/0.01, et
seq., the City previously established the City’s Emergency Telephone System Board (“ETSB”)
under Chapter 39 of the Code;
WHEREAS, to comply with Public Act 99-0006, which amended the Act, the corporate
authorities have determined that it is in the best interests of the City, and in furtherance of the
public health, safety, and welfare, to enter into an intergovernmental agreement (“IGA”) with
certain other municipalities in order to create a joint emergency telephone system board
(“JETSB”);
WHEREAS, pursuant to the IGA and the Act, the City must dissolve its ETSB upon the
Commencement Date of the JETSB, as defined in the IGA, which shall be January 1, 2017,
subject to the State of Illinois’ approval of the consolidation plan (the “Plan”) to which the IGA
pertains;
WHEREAS, the Act, as amended, requires that the Plan be submitted to the State of
Illinois no later than July 1, 2016;
WHEREAS, the applicable administrative rules promulgated by the State require that the
City ordinance dissolving the ETSB be submitted with the Plan;
WHEREAS, the Mayor and City Council have found and determined that it is in the best
interests of the City and its residents to: (i) dissolve the City’s ETSB as of the Commencement
Date, as defined in the IGA; and (ii) adopt the Code amendments set forth in this Ordinance;
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the City
of Lake Forest, Lake County, Illinois, that:
Section 1: The facts and statements contained in the preamble to this Ordinance are
found to be true and correct and are hereby adopted as part of this Ordinance.
Section 2: Upon the effective date of this Ordinance, the City’s ETSB shall be
dissolved and Section 39.187 of the City Code shall be amended as follows:
47
39.187 EMERGENCY TELEPHONE SYSTEM BOARD
CREATED; AUTHORITYEXPENDITURES.
(A) An Emergency Telephone System Board is hereby
established that shall consist of the Mayor, all sitting aldermen, the
Police Chief, Police Deputy of Administration and Fire Chief.
Members of the Board shall serve without compensation but shall
be reimbursed for their actual and necessary expenses.
(B) The powers and duties of the Board shall include, but need
not be limited to the following:
(1) Planning a 911 system;
(2) Coordinating and supervising the implementation,
upgrading or maintenance of the system, including the
establishment of equipment specifications and coding
systems;
(3) Receiving moneys from the surcharge imposed
under this subchapter and from any other source, for
deposit into the emergency telephone system account;
(4) Authorizing all disbursements from the account;
and
(5) Hiring, on a temporary basis, any staff necessary for
the implementation or upgrade of the system.
(C) All moneys received by the Board by or on behalf of the
City pursuant to a surcharge imposed, or from any other source,
for the purpose of installing, improving, or maintaining an
emergency 9-1-1 telephone system shall be deposited into an
emergency telephone system account maintained by or on behalf
of the City. All interest accruing in the account shall be credited to
such account. No expenditures may be made from such account
except upon the direction of the Board by resolution passed by a
majority of all members of the Board. Expenditures may be made
only to pay for the costs associated with the following:
(A) The design of the emergency telephone system to
include the CAD (Computer Aided Dispatch) system;
(B) The coding of an initial master street address guide
database, and update and maintenance thereof;
(C) The repayment of any moneys advanced for the
implementation of the system;
48
(D) The charges for automatic number identification
and automatic location identification equipment, and
maintenance, replacement and update thereof;
(E) The non-recurring charges related to installation of
the emergency telephone system and the ongoing network
charges; and
(F) Other products and services necessary for the
implementation, upgrade, and maintenance of the ETS and
CAD systems. Such costs may include expenses relating to
personnel, equipment or facilities associated with the
answering, dispatching and responding to calls for
emergency service.;
(G) The implementation of Next Generation 9-1-1
services and the design, implementation, operation,
maintenance, or upgrade of wireless 9-1-1 or E9-1-1
emergency services and public safety answering points
in accordance with the Act; and
(H) Any other expenditures authorized by the Act.
Section 3: Every section and provision of this Ordinance shall be separable, and the
invalidity of any portion of this Ordinance shall not affect the validity of any other portion of this
Ordinance. All ordinances or parts of ordinances in conflict or inconsistent with any of the
provisions of this Ordinance are hereby repealed.
Section 4: This Ordinance shall be in full force and effect upon the later of January 1,
2017, or the State of Illinois’ approval of the Plan.
PASSED this ____ day of ___________ 2016.
AYES:
NAYS:
ABSENT:
APPROVED this ____ day of _______________ 2016.
_______________________________________
Mayor
__________________________________
City Clerk
49
THE CITY OF LAKE FOREST
RESOLUTION NO. __________ - 2016
A RESOLUTION AUTHORIZING THE EXECUTION OF A GRANT APPLICATION
BETWEEN THE CITY OF LAKE FOREST AND THE ILLINOIS DEPARTMENT OF
TRANSPORTATION FOR FUNDING THE ROUTE 60 BIKE PATH PROJECT
WHEREAS, The State of Illinois, through the Illinois Department of Transportation
(“IDOT”), administers financial assistance from their Illinois Transportation Enhancement
Program (“ITEP”) for well-planned projects that support alternate modes of transportation,
enhance the transportation system via preservation of visual and cultural resources, and
improve the quality of life for members of the communities; and
WHEREAS, The City of Lake Forest, Illinois desires financial assistance under the
Illinois Department of Transportation’s Transportation Enhancement Program to seek grant
funding for the design and construction of a proposed bicycle facility that would provide
connectivity between the City of Lake Forest and the existing trail system in Lake County
(“Project”); and
WHEREAS, the corporate authorities, after due investigation and consideration, have
determined that the acceptance of ITEP financial assistance and entering into a grant agreement
with the State of Illinois will serve the public good;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LAKE FOREST:
SECTION 1: That the Mayor and City Council hereby find as facts all of the recitals in the
Preamble of this Resolution.
SECTION 2: That the Mayor and City Council approve filing an application to IDOT’s
Illinois Transportation Enhancement Program for financial assistance in supporting the Project.
SECTION 3: That City Manager is hereby authorized and directed to execute and file an
ITEP Application, and to provide all information and documentation necessary to become eligible
for possible funding assistance.
SECTION 4: That the City will provide the required Local Sponsor matching funds for
this project.
SECTION 5: This Resolution shall be in full force and effect from and after its passage
and approval as provided by law. PASSED THIS _____ DAY OF _______________, 2016.
AYES: ( )
NAYS: ( )
ABSENT: ( )
ABSTAIN: ( )
________________________________________
MAYOR
ATTEST
_____________________________________
DEPUTY CITY CLERK
50
THE CITY OF LAKE FOREST
RESOLUTION NO. __________ - 2016
A RESOLUTION AUTHORIZING THE EXECUTION OF A GRANT APPLICATION
BETWEEN THE CITY OF LAKE FOREST AND THE ILLINOIS DEPARTMENT OF
TRANSPORTATION FOR FUNDING THE WEST TRAIN STATION UNDERPASS
PROJECT
WHEREAS, The State of Illinois, through the Illinois Department of Transportation
(“IDOT”), administers financial assistance from their Illinois Transportation Enhancement
Program (“ITEP”) for well-planned projects that support alternate modes of transportation,
enhance the transportation system via preservation of visual and cultural resources, and
improve the quality of life for members of the communities; and
WHEREAS, The City of Lake Forest, Illinois desires financial assistance under the
Illinois Department of Transportation’s Transportation Enhancement Program to seek grant
funding for the construction of a pedestrian underpass, stairway, ADA-compliant ramps,
retaining walls, landscaping and related appurtenances (“Project”); and
WHEREAS, the corporate authorities, after due investigation and consideration, have
determined that the acceptance of ITEP financial assistance and entering into a grant agreement
with the State of Illinois will serve the public good;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LAKE FOREST:
SECTION 1: That the Mayor and City Council hereby find as facts all of the recitals in the
Preamble of this Resolution.
SECTION 2: That the Mayor and City Council approve filing an application to IDOT’s
Illinois Transportation Enhancement Program for financial assistance in supporting the Project.
SECTION 3: That City Manager is hereby authorized and directed to execute and file an
ITEP Application, and to provide all information and documentation necessary to become eligible
for possible funding assistance.
SECTION 4: That the City will provide the required Local Sponsor matching funds for
this project.
SECTION 5: This Resolution shall be in full force and effect from and after its passage
and approval as provided by law. PASSED THIS _____ DAY OF _______________, 2016.
AYES: ( )
NAYS: ( )
ABSENT: ( )
ABSTAIN: ( )
________________________________________
MAYOR
ATTEST
_____________________________________
DEPUTY CITY CLERK
51
THE CITY OF LAKE FOREST
RESOLUTION NO. __________ - 2016
A RESOLUTION AUTHORIZING THE EXECUTION OF A GRANT APPLICATION
BETWEEN THE CITY OF LAKE FOREST AND THE ILLINOIS DEPARTMENT OF
TRANSPORTATION FOR FUNDING THE WESTERN AVENUE STREETSCAPE
IMPROVEMENT PROJECT
WHEREAS, The State of Illinois, through the Illinois Department of Transportation
(“IDOT”), administers financial assistance from their Illinois Transportation Enhancement
Program (“ITEP”) for well-planned projects that support alternate modes of transportation,
enhance the transportation system via preservation of visual and cultural resources, and
improve the quality of life for members of the communities; and
WHEREAS, The City of Lake Forest, Illinois desires financial assistance under the
Illinois Department of Transportation’s Transportation Enhancement Program to seek grant
funding for streetscape enhancements to the north Western Avenue corridor located in the
northern section of the City’s central business district (“Project”); and
WHEREAS, the corporate authorities, after due investigation and consideration, have
determined that the acceptance of ITEP financial assistance and entering into a grant agreement
with the State of Illinois will serve the public good;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LAKE FOREST:
SECTION 1: That the Mayor and City Council hereby find as facts all of the recitals in the
Preamble of this Resolution.
SECTION 2: That the Mayor and City Council approve filing an application to IDOT’s
Illinois Transportation Enhancement Program for financial assistance in supporting the Project.
SECTION 3: That City Manager is hereby authorized and directed to execute and file an
ITEP Application, and to provide all information and documentation necessary to become eligible
for possible funding assistance.
SECTION 4: That the City will provide the required Local Sponsor matching funds for
this project.
SECTION 5: This Resolution shall be in full force and effect from and after its passage
and approval as provided by law. PASSED THIS _____ DAY OF _______________, 2016.
AYES: ( )
NAYS: ( )
ABSENT: ( )
ABSTAIN: ( )
________________________________________
MAYOR
ATTEST
_____________________________________
DEPUTY CITY CLERK
52
2016 City Council and Finance Committee Dates
'* = This date represents a change from the traditional dates, due to holiday or other conflicts
Meeting dates highlighted in blue, represent workshops as indicated.
January 4, 2016 COUNCIL
CHAMBERS
cc 6:30 P.M.
**January 19, 2016 COUNCIL
CHAMBERS
FC 6:30 P.M.
CC to follow immediately
after
February 1, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
"*February 16, 2016 COUNCIL
CHAMBERS
cc 6:30 P.M.
March 7, 2016 COUNCIL
CHAMBERS cc 6:30 P.M.
March 14, 2016 MUNICIPAL
SERVICES
CENTER
Operating Budget
Workshop
5:00 P.M
March 21, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
April 4, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
April 18, 2016 COUNCIL
CHAMBERS
FC 6:30 P.M.CC to follow
immediately after
May 2, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
May 16, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
June 6, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
June 20, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
July 5, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
July 18, 2016 COUNCIL
CHAMBERS
FC 6:30 P.M.CC to follow
immediately after
August 1, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
**September 6, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
September 19, 2016 MUNICIPAL
SERVICES
BUILDING
6:30 P.M. Workshop Meeting
October 3, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
October 17, 2016 COUNCIL
CHAMBERS
FC 6:30 P.M.CC to follow
immediately after
November 7, 2016
COUNCIL
CHAMBERS
CC 6:30 P.M.
November 14, 2016 MUNICIPAL
SERVICES
BUILDING
Capital Budget workshop 5:00 PM
November 21, 2016 COUNCI L
CHAMBERS
CC 6:30 P.M.
December 5, 2016 COUNCIL
CHAMBERS
CC 6:30 P.M.
December 19, 2016 NO MEETING
53
2017 City Council and Finance Committee Dates
** = This date represents a change from the traditional dates, due to holiday or other conflicts
Meeting dates highlighted in blue, represent Workshops as indicated
**January 3, 2017 MUNICIPAL
SERVICES
BUILDING
6:30 Workshop meeting
**January 17, 2017 COUNCIL
CHAMBERS
FC 6:30 P.M. CC to follow
immediately after
February 6, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
**February 21, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
March 6, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
March 13, 2017 MUNICIPAL
SERVICES
BUILDING
Operating Budget
Workshop
5:00 P.M
March 20, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
April 3, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
April 17, 2017 COUNCIL
CHAMBERS
FC 6:30 P.M. CC to follow
immediately after
May 1, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
May 15, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
June 5, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
June 19, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
July 3, 2017 MUNICIPAL
SERVICE
BUILDING
6:30 P.M. Workshop Meeting
July 17, 2017 COUNCIL
CHAMBERS
FC 6:30 P.M. CC to follow
immediately after
August 7, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
August 21, 2017 NO
MEETING
NO MEETING
**September 5, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
September 18, 2017 MUNICIPAL
SERVICES
BUILDING
6:30 Workshop Meeting
October 2, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
October 16, 2017 COUNCIL
CHAMBERS
FC 6:30 P.M.CC to follow
immediately after
November 6, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
November 13, 2017
MUNICIPAL
SERVICES
BUILDING
Capital Budget Workshop
5:00 PM
November 20, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
December 4, 2017 COUNCIL
CHAMBERS
CC 6:30 P.M.
December 18, 2017 NO
MEETING
NO MEETING
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