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CITY COUNCIL 2016/10/03 AgendaTHE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, October 3, 2016 City Hall Council Chambers 6:30 pm Honorable Mayor, Donald Schoenheider Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:30 pm PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR A. Swear in Deputy Police Chief, Rob Copeland B. Swear in Sergeant, Brett Marquette 2. COMMENTS BY CITY MANAGER A. Community Spotlight -Lake Forest College - Steve Schutt B. Community Spotlight -Lake Forest Country Day School -Bob Whalen- Head of School 3. COMMENTS BY COUNCIL MEMBERS LAKE FOREST MARKETING CAMPAIGN 1. Consideration to Waive Purchasing Requirement for Competitive Pricing per Administrative Directive 3-5, and Award a Contract for Professional Services to Provide Marketing Consultation Services by Brandstorm! for the Lake Forest Marketing Campaign in the amount of $30,000 PRESENTED BY: Alderman Prue Beidler STAFF CONTACT: Susan Banks, Communications Manager (847.810.3672) 1 Monday, October 3, 2016 City Council Agenda PURPOSE AND ACTION REQUESTED: The Lake Forest Marketing Ad Hoc Committee is requesting City Council give consideration to and waive the purchasing requirement for competitive pricing and award a contract to develop a marketing plan for the City of Lake Forest as directed by Mayor Schoenheider at the May 16, 2016 City Council meeting. BACKGROUND/DISCUSSION: In the spring of 2016, the staff and City Council began hearing concerns from residents and local real estate professionals regarding an abundant housing stock in Lake Forest and the need to promote the community’s assets to a younger demographic. Mayor Schoenheider appointed Alderman Prue Beidler to lead an ad hoc committee to work on this initiative. The committee developed 2 goals: 1.Promote the City and its assets to: a.New Residents b.Young Professionals and Young Families c.Students d.Businesses e.Visitors f.Shoppers and Diners 2.Encourage residents, business owners and employees to act as advocates for Lake Forest The committee’s Mission Statement can be found on page 10 of this packet. From June-August this summer, the committee held community conversations with residents, real estate professionals, and interviewed marketing experts, which generated great enthusiasm for the project. The Resident Survey was issued on September 7 (and is available until October 17), which included pointed questions to further gather data for a marketing campaign. A film maker was hired to produce targeted films which were shot the week of September 19. The Committee will present a Sneak Preview of the filmmaker’s work at the annual Town Hall Meeting in Gorton’s John Hughes Theater on November 1. The Committee interviewed a number of canidates and is recommending that the City hire Brandstorm! (Mr. Phil Gayter) as a marketing advisor to help with the project. Mr. Gayter is the owner, Executive Creative Director and Brand Specialist of Brandstorm! Some of his clients include Wrigley, Sears Holdings, Lurie Children’s Hospital and Dickinson Hall. His resume includes an 11-year career at Leo Burnett in Chicago. Should the City Council approve the contract, the committee will establish a Marketing Team comprised of no more than 8-10 people. Moving forward, the Marketing Team will present specialized reports to the City Council throughout this winter and next spring, detailing its work and progress to date, as well as any measurable results. BUDGET/FISCAL IMPACT: The Brandstorm! proposed contract (on page 13 ) includes a “brandstorming” session with the Marketing Team, Concept Creation, Production and Maintenance, and totals $30,000 for a 3-year period. 2 Monday, October 3, 2016 City Council Agenda FY2017 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N 101-2501-411-84-95 0 $30,000 N COUNCIL ACTION: Waive Purchasing Requirement for Competitive Pricing per Administrative Directive 3-5, and Award a Contract for Professional Services to Provide Marketing Consultation Services by Brandstorm! for the Lake Forest Marketing Campaign in the amount of $30,000 PUBLIC WORKS COMMITTEE 1.Consideration of a Resolution to Encourage and Facilitate the Replacement of Lead Water Services. (Approve by Motion) PRESENTED BY: Alderman Waldeck, Chairman of the Public Works Committee PURPOSE AND ACTION REQUESTED: The Council is asked to consider a Resolution to increase awareness of lead water service lines and to offer encouragement and support to the owners of properties which have lead services to remove and replace those services. BACKGROUND AND DISCUSSION: Recently, staff in the Public Works Department reviewed City files and identified about 300 properties that, based on available information, may have lead water services. Letters were sent to alert owners of those properties that lead service may be present and to offer no cost City inspections to verify whether or not lead services exist. A number of inspections have been conducted and in some cases, City inspectors found that lead services no longer exist. In other cases, where lead services were found, some owners expressed interest in replacing the lead services. On September 19, 2016, the Public Works Committee directed staff to present a Resolution for Council consideration in an effort to encourage and facilitate the full replacement of lead water services, from the point of connection at the water main, to the connection at the water meter or foundation. The Resolution directs that, for a period of two years, standard permit fees for the replacement of lead service lines will be waived. A copy of the Resolution is included in the Council packet beginning on page 19. Importantly, the City’s Water Plant and the water quality are regularly monitored and consistently meet all IEPA standards. In addition, the City has a corrosion control program through which lead pipes are coated to reduce the likelihood of exposure to lead. Nevertheless, the City is working to raise awareness of lead water service lines out of an abundance of caution. BUDGET/FISCAL IMPACT: No approval for expenditure of City funds is requested. The proposed two year waiver of permit fees will result in some lost revenues for the City however, without this program, replacement of lead services may not occur. Depending 3 Monday, October 3, 2016 City Council Agenda on the specific conditions for each property, the waiver of fees for replacement of a lead water service line ranges from $600 to $1,400. COUNCIL ACTION: Approve a motion in support of a Resolution encouraging and facilitating the replacement of lead water service lines. 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the September 6, 2016 City Council Meeting Minutes A copy of the minutes can be found on page 21 COUNCIL ACTION: Approval of the Minutes 2. Approval of the September 19, 2016 City Council Workshop Meeting Minutes A copy of the minutes can be found on page 27 COUNCIL ACTION: Approval of the Minutes 3. Ratify Proclamation given to Ragdale on September 17, 2016 A copy of the Proclamation can be found on page 30 COUNCIL ACTION: Approval of the Proclamation 4. Red Ribbon Week Proclamation October 24-31, 2016 A copy of the Proclamation can be found on page 31 COUNCIL ACTION: Approval of the Proclamation 5. Approval of Check Register for period August 27- September 23, 2016 Fund Invoice Payroll Total General 491,116 1,105,095 1,596,211 Water & Sewer 66,721 118,364 185,084 Parks & Recreation 121,979 308,292 430,271 Capital Improvements 233,215 0 233,215 Motor Fuel Tax 0 0 0 Cemetery 34,761 20,664 55,425 Senior Resources 11,138 18,794 29,932 Deerpath Golf Course 9,525 526 10,051 4 Monday, October 3, 2016 City Council Agenda Fleet 91,938 38,550 130,487 Debt Funds 250 0 250 Housing Trust 0 0 0 Park & Public Land 0 0 0 All other Funds 379,846 137,247 517,093 $1,440,487 $1,747,532 $3,188,019 6. Consideration of an Ordinance Amending Chapter 75 of the City Code, as Recommended by City Staff. (Final Approval) STAFF CONTACT: Craig Lepkowski, Police Commander (847-810-3807) PURPOSE AND ACTION REQUESTED: Staff requests final approval of an amendment to the City Code pertaining to Chapter 75 – Bicycles. On September 6, 2016, City Council granted first reading of the proposed changes. A black line copy of the proposed Ordinance showing recommended changes along with a copy of the current Code relating to Bicycles is included in the Council packet beginning on page 32. BACKGROUND: The proposed amendment modifies and updates the current code to eliminate conflicting language on minimum fine amounts. Pursuant to City Code, any proposed change in fees requires two readings by the City Council. COUNCIL ACTION: Approval of an Ordinance Amending Chapter 75 of the City Code, as Recommended by City Staff. (Final Approval) 7. Consideration of an Ordinance Amending Chapter 98 of the City Code, as Recommended by City Staff. (Final Approval) STAFF CONTACT: Margaret Boyer, City Clerk (847.810.3674) PURPOSE AND ACTION REQUESTED: Staff requests final approval of amendments to Chapter 98 of the City Code. On September 6, 2016, City Council granted first reading of the proposed changes. A black line copy of the proposed Ordinance showing recommended changes to the current Code relating to Chapter 98 (Streets and Sidewalks) of Title IX (General Regulations) is also included in the Council packet beginning on page 34. BACKGROUND: The proposed amendment to the code updates provisions where that are outdated, conform certain provisions to State law, and align City practices with the terms of the City Code. Pursuant to City Code, any proposed change in fees requires two readings by the City Council. COUNCIL ACTION: It is recommended that the City Council grant final approval of an ordinance amending Chapter 98 of the City Code. 5 Monday, October 3, 2016 City Council Agenda 8. Consideration of an Ordinance Amending Chapter 78 of the City Code, as Recommended by City Staff. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Craig Lepkowski, Police Commander (847-810-3807) PURPOSE AND ACTION REQUESTED: Staff requests approval of an amendment to the City Code pertaining to Chapter 78 – Parking Schedules. On January 20, 2015, City Council granted final approval of an Ordinance adopting an updated City Code. As a follow up, City Staff and the City Attorney have begun to review certain provisions of the code to determine whether changes are required to reflect changes in practices or policies of the City. As part of that review, the City Manager, Executive Staff, the City Council Liaison, and the City Attorney have reviewed the City Code provisions relating to Chapter 78 – Parking Schedules, and a proposed amendment to the City Code relating to the code is included in the Council packet beginning on page 45. BACKGROUND: The proposed amendment modifies and updates the current code to included previously excluded parking schedules and update time limitations information. COUNCIL ACTION: Approval of an Ordinance Amending Chapter 78 of the City Code, as Recommended by City Staff. (First Reading and if Desired by the City Council, Final Approval) 9. Consideration of Ordinance Approving a Recommendation from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) The following recommendation from the Building Review Board is presented to the City Council for consideration as part of the Omnibus Agenda. 234 W. Westminster - The Building Review Board recommended approval of the demolition of the existing single family residence and approval of a replacement residence with an attached garage, a pool house and the associated landscaping. No testimony was presented to the Board by neighboring property owners. (Board vote: 5-0, approved) The Ordinance approving the petition as recommended by the Building Review Board, with key exhibits attached, is included in the Council packet beginning on page 53. The Ordinance, complete with all exhibits, is available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance approving the petition in accordance with the Building Review Board’s recommendations. 6 Monday, October 3, 2016 City Council Agenda COUNCIL ACTION: Approval of the nine (9) Omnibus items as presented 6. ORDINANCES 7. ORDINANCES AFFECTING CODE AMENDMENTS 8. NEW BUSINESS 1. Discussion on the Future of Fire/EMS Services within the Community and Related Public Safety Pension Contributions PRESENTED BY: Robert Kiely Jr., City Manager and Elizabeth Holleb, Finance Director PURPOSE AND ACTION REQUESTED: Provide direction to staff in preparation for the November 14 Budget meeting regarding the funding of public safety pensions. Furthermore, review and if appropriate, approve the mailing of a letter to surrounding communities and fire protection districts regarding discussions for collaborating on a cost- effective and innovative framework of the delivery of Fire/EMS Services. A copy of the proposed letter is attached beginning on page 64. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council September 19, 2016 Workshop meeting explored financial implications and required course for future action Fire Service Vision 2020 Committee July 2014 - August 2016 Thoroughly explored financial and operational issues and need for innovative sustainable delivery model BACKGROUND/DISCUSSION: Since early 2010, the City has been individually and in concert with neighboring communities, deliberating on the challenge of continuing to provide a high level of Fire/EMS services in the face of operational and financial pressures. Fire/EMS call types are changing; operating costs are going up exponentially; and resources are diminishing or constrained, at best. A comprehensive study accepted by the Cities of Lake Forest, Highland Park, Highwood and the Village of Lake Bluff in 2012 offered a number of system enhancements, including the need to consolidate central dispatching operations. In 2013 the City along with Highland Park, Highwood and Lake Bluff contracted with the Village of Glenview to provide Dispatching Services. The City realized cost savings and improved operational efficiencies with the restructuring and out-sourcing of the dispatching operations. The Fire Service Vision 2020 Committee has spent the last two years reviewing a tremendous amount of data in their comprehensive assessment of current services, attendant costs and limitations to structural change. While the committee acknowledge the priority of providing quality Fire/EMS Services within the Community, it quickly realized 7 Monday, October 3, 2016 City Council Agenda that the existing structure and intergovernmental arrangement was neither sustainable or reflective of best practices. The driving factor is that personnel costs which compromise approximately 98% of the Fire Department operating budget (salaries, benefits pension costs) are increasing at twice the rate of General Fund revenues. The report by the Fire Service Vision 2020 Committee can be found on page 65. Identifying and implementing a sustainable and innovative framework for providing Fire/EMS service levels commensurate with resident expectations is a complex issue that must be deliberated methodically, transparently and with the cooperation of neighboring governmental agencies. Meaningful and enduring organizational strategies will need to be both short-term and long-term in nature. Short term Strategies: The projected increase in public safety pension contributions for the 2016 tax levy in 8.9% or $ 254,976.00. This increase cannot be adequately covered by the tax cap of 0.7% or $ 206,701.00. The Committee has suggested various revenue sources be considered to bridge the gap until a more permanent and sustainable cost-structure can be implemented. A potential list of alternate revenue sources is attached beginning on page XX. Intermediate Strategies: While the City engages in discussion with neighboring communities on consolidation, shared services or alternative governance models, steps should be taken to identify opportunities to continue “doing more with less” including but not limited to the following. 1) Opportunities for additional operational efficiencies, 2) Safety and building code modifications, 3) Extending equipment useful life, 4) Examining existing response protocols. And, 5) Reevaluating current Mutual Aid agreements and other related considerations. Long-term Strategies: The work started in 2010 must be resumed to develop a multi-jurisdictional Fire/EMS institution that creates greater operational efficiencies while maintaining acceptable service levels. The extensive resources of the various neighboring agencies should be assessed and deployed, absent any limitation of corporate borders. The Mayor and the City Manager should contact their counterparts at the respective agencies inviting them to participate in meaningful deliberations on the creation of a sustainable and innovative framework for providing residents Fire/EMS Services. COUNCIL ACTION: Authorize the Mayor and the City Manager to send the proposed letter to neighboring jurisdictions inviting them to initiate conversations on the subject of Fire/EMS Services. 9. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 10. ADJOURNMENT Office of the City Manager September 28, 2016 8 Monday, October 3, 2016 City Council Agenda The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 9 Lake Forest Welcome Campaign Team September 2016 Mission The goals of the team are: o To promote the City and its assets to attract new residents, young families, students, businesses, visitors, shoppers and diners o To encourage current residents and business owners/employees to act as advocates for Lake Forest The team will be established to develop a multi-faceted, multi-media and multi-year strategy to campaign for The City of Lake Forest and its four founding cornerstones of Family, Education, Tradition and Philanthropy. The team will consist of local professional experts in the marketing/advertising/public relations industry, City Council leadership, and City staff. The Project Team will consist of 8-10 people as well as a filmographer and marketing/advertising advisor. Promotion Goals (others may be identified) ∞ Family o Population of 19,375 o Beach o Outdoor Living  3.5 miles of scenic beach and shoreline  13 miles of wooded ravines  446 acres of parks  11 miles of bicycle trails  800 acres of protected open space o Activities and Programs – Rec, other o Private and Public Clubs o Cultural and Performing Arts – Gorton Community Center o Healthy and Safety o World-class Community Hospital ∞ Education o Excellent Public School System o Top-Ranking Private Day Schools and Boarding Schools o Lake Forest College – embracing demographic diversity o Religious Institutions o Lake Forest Graduate School of Management ∞ Tradition 10 o Founded in 1861, Lake Forest encompasses an area of 17 square miles planned as a “City in a Park” by a famous landscape gardener, Almerin Hotchkiss  Streets laid out in an organic manner that features the natural ravines and bluffs o Innovation o A Strong History and Sense of Community, a special place that “feels like home” for multiple generations of families throughout the decades o Cultural and Performing Arts – Ragdale Artist Colony o Preserved and Restored Native Landscapes o Predominantly a Residential Community o Economic Sustainability  The lowest property taxes in Lake County and lower than most North Shore communities o Environmental Sustainability o A Variety of Housing Options and Diverse Neighborhoods o Natural Beauty o Historic Architecture Preservation ∞ Philanthropy o Generosity of Residents o Volunteers providing over 100,000? hours of service annually through hundreds of non- profit organizations o Student volunteers in the community o Public/Private Partnerships o A sense of “coming back” to Lake Forest and “giving back” to Lake Forest Tools ∞ Local/Regional/National/International Advertising in Print Media ∞ PR Pieces/Collaboration with Print Media ∞ Photography ∞ Videography ∞ Social Media ∞ LFGo App ∞ Marketing materials – Mark McMahon Roadmap artwork sold: posters, signed prints, coffee mugs, tumblers, towels and other products ∞ Other Milestones ∞ Present a periodic status report on the short and long-term strategies of the Team to the City Council in the fall of 2016. ∞ Present short films at the Town Hall meeting at Gorton on November 1, 2016. ∞ Complete the work of the Team and present a recommendation for sustainability to the City Council during winter/spring of 2017 11 o Possible measurements  Real Estate Transfer Tax revenue by quarter/year  Restaurant/food sales tax by quarter/year  Home sales by quarter/year  Price of home sales by quarter/year  Survey to real estate brokers about campaign  Press coverage  Social media and website impressions/analytics of campaign materials, including video clips  District 67 enrollment  Storefront vacancy rate change  Number of new residents  Number of traditional marketing materials disseminated  Number of contacts during Guerilla marketing efforts, involving high energy and imagination focusing on grasping the attention of the public in a more personal and memorable level  Holiday shopping sales data  Other 12 BRANDSTORM! 409 Crescent Drive, Lake Bluff, IL 60044 T 816-308-0216 W http://www.brandstorm57.com PROPOSAL Date: September 21, 2016, Attention: Susan J. Banks Communications Manager The City of Lake Forest 220 E. Deer Path Lake Forest, IL 60045 Proposal title: City of Lake Forest Branding/Marketing Initiative (Rev1) DESCRIPTION HOURS UNIT PRICE COST Phase 1: Brandstorming session (see attached description) Phase 2: Concept Creation Phase 3: Production and update Phase 4: Maintenance $0.00 $0:00 $0.00 $0.00 $6,500.00 $10,500.00 $6,500.00 $6,500.00 Subtotal $36,000.00 Tax 0.00% $ 0.00 Total $30,000.00 Dear Susan (and team), I look forward to helping you create a vibrant brand for Lake Forest. As a 28-year resident (Lake Forest & Lake Bluff) I have a vested interest in making Lake Forest as a vital a place as it can be. I want to create messaging that engages existing residents and businesses alike and talks to perspective customers and “tire kickers” looking to locate to this amazing community. As I mentioned in our discussion, I am proposing 4 phases to get your brand storming. The “Brandstorming” session would be Phase 1. On the following page I have laid out expectations and deliverables for the various phases. I see the initial meeting (Brandstorming) being at City Hall, comprising a team that we discussed. I normally receive 50% upfront but I can also amortize the payments over one calendar year to help you with expensing the work. This would be $3,000 per month for 10months. 13 BRANDSTORM! Page 2 409 Crescent Drive, Lake Bluff, IL 60044 T 816-308-0216 W http://www.brandstorm57.com Thank you for your consideration! Sincerely, Phil Gayter PHASES 1/2/3/4 Phase 1: The Brandstorming Session will get you to a clear understanding of the potential for The Lake Forest brand, this will be the springboard for the creation of the conceptual direction in Phase 2. Phase 2: Conceptual development for City of Lake Forest including potential sub-brands. You will know what your brand looks and feels like once the concepts have been created. The lead concept will then be flushed out to represent the marketing material needs. These deliverables could be: Website direction, postcards, banners, ad-like concepts, video scripts … whatever it takes to get the idea across Phase 3: Marketing materials developed Phase 4: Implementation WHAT TO EXPECT Phil and the City of Lake Forest team would meet for a Brandstorm session. (Phase 1) This would be a two- hour meeting to achieve a clear view of the brand’s core uniqueness, arrive at a brand strategy and understand the customer mindset for the selection of Lake Forest as a destination and home. The session will get you thinking about the possibilities for the brand and allows us to collectively arrive at a core brand message. Based on the Brandstorm session we would then develop the conceptual direction(s) (Phase 2). We would review the concepts and select a “winner” to develop further. These ideas will be in the form of creative concepts that you could easily imagine to be the springboard for all your forthcoming marketing efforts. Phase 1 includes the following: • Brandstorm session • Unique Selling Proposition (USP) • Consumer Insight • Team coordination • Copy direction • Brand Strategy • Insight conceptualization • Tone of voice/look and feel The content would then be developed in Phase 2. Phase 2 includes the following: 14 BRANDSTORM Page 3 409 Crescent Drive, Lake Bluff, IL 60044 T 816-308-0216 W http://www.brandstorm57.com After we have come to a consensus for the Brand’s strategic direction we can start work on the content creation. This is the look and feel of the brand; the tone of voice; the hook or big idea that makes your core target audience recognize themselves in the brand. We usually create 2 or 3 conceptual directions to ensure that we have explored the potential for your brand. In this phase you will get a real sense of what your brand could be, this is where it all gets very exiting! Phase 2 includes the following: • The “big idea” for the brand • Copy direction • Visual direction • Scripts & video ideas (if needed) • Look and feel (campaign feel) • Website direction • Guerilla Marketing • Website direction • Social Media direction Phase 3: After we have concept agreement we can start to develop the “real” materials needed for the launch and marketing of the brand. Working with your marketing department to recognize “deliverables” we would develop all the necessary materials (based on the winning concept theme and design direction). Phase 3: includes the following (for instance): • Creation of materials • Print ads • Website “skin” • Video scripts (if needed) • Social Media direction • Collateral materials • Guerilla Marketing • Leaflets/pamphlets • Other • TBD You are now ready launch! Phase 4: We would work alongside your marketing department to create a marketing plan and launch phase. Phase 4: includes the following: • Marketing Material liaison • Campaign assessment 15 BRANDSTORM Page 4 409 Crescent Drive, Lake Bluff, IL 60044 T 816-308-0216 W http://www.brandstorm57.com • Coordination with City marketing team • Tweaks and changes • Social Media direction Elements not in my services agreement include the following: • Original photography or illustration • Stock imagery/illustration • Website implementation and development • Printing costs • Travel (outside the area if applicable) • On camera or voice over talent Proposed Timeline: Phase1: Two weeks Phase 2: Two to four weeks Phase 3: 4 weeks for production Phase 4: Ongoing throughout the year. On acceptance of this proposal I hope to have concepts and a cohesive direction for you within a month. We can then look toward a launch period in the late fall or early next year. I look forward to working with you at The City of Lake Forest. I know I will bring clarity to brand and help the city develop marketing that reaches people and important target audiences. It will be great to help make Lake Forest resonate in the market place and become known again as an amazing place to live and work. Please call with questions or clarifications. I am so looking forward to this project! Thanks! Phil Gayter 816-308-0216 16 BRANDSTORM Page 5 409 Crescent Drive, Lake Bluff, IL 60044 T 816-308-0216 W http://www.brandstorm57.com philgbrandstorm@gmail.com 17 BRANDSTORM! 409 Crescent Drive, Lake Bluff, IL 60044 T 816-308-0216 W http://www.brandstorm57.com 18 1 THE CITY OF LAKE FOREST RESOLUTION NO. ____________ A RESOLUTION TO FACILITATE THE REPLACEMENT OF LEAD WATER SERVICE LINES WHEREAS, The City of Lake Forest (the “City”) is a home rule special charter municipality established and existing in accordance with the Constitution of the State of Illinois of 1970; and WHEREAS, the City has a long tradition of establishing processes and programs that protect and promote the health, life safety and general well-being of residents and visitors; and WHEREAS, the City’s Water Plant and the water quality are regularly monitored and consistently meet all IEPA standards; and WHEREAS, in addition to regular monitoring of water quality, the City has a corrosion control program through which lead pipes are coated to reduce the likelihood of exposure to lead; and WHEREAS, out of an abundance of caution, the City recently reviewed property files and identified approximately 300 homes within the city limits which may have lead water service lines; and WHEREAS, letters were recently mailed to owners of the identified properties along with information to help owners make informed decisions about lead water service lines; and WHEREAS, the City desires to facilitate the process of replacing lead service lines in cases where property owners choose to do so by providing information, a streamlined process and by waiving standard permit fees; WHEREAS, the City Council has determined that it is in the best interest of the City and its residents to implement a program to support and encourage the replacement of lead water service lines; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: 19 2 SECTION ONE: RECITALS. The foregoing recitals are incorporated in, and made a part of, this Resolution by this reference as findings of the City Council of The City of Lake Forest. SECTION TWO: DIRECTION TO CITY STAFF. The staff is directed to develop a lead water service replacement program generally in conformance with the following: a. A replacement water service line that is the same size as the existing service line shall be permitted as long as the calculations, based on the number of fixtures, demonstrate that the service is adequate. (Some homes that currently have a ¾ inch service could require an upgrade to a 1” service per the State of Illinois Plumbing Code.) b. If an upgrade in the size of a water service is required to meet the minimum standard in the State Plumbing Code, the City will not require an upgrade in the meter size. c. If the owner chooses to upgrade the size of the water service, in a situation where it is not mandated by the State Plumbing Code, the water meter must be upgraded to be consistent with the size of the new line. d. Tap fees (even if the size of the service is upgraded), inspection fees and street opening permit will be waived for a period of two years from the date of passage of this Resolution so long as full replacement of the water service occurs. (Based on current fees, the fee waiver per household would range from $600 to $1,400 depending on the size of the service line.) e. The cost of a new water meter will be the obligation of the property owner. SECTION THREE: EFFECTIVE DATE. This Resolution shall be in full force and effect upon the passage and approval. PASSED THIS _______DAY OF _______________, 2016. AYES: NAYS: ABSENT: APPROVED THIS _____ DAY OF ______________, 2016. _______________________ Mayor ATTEST: ______________________ City Clerk 20 The City of Lake Forest CITY COUNCIL Proceedings of the TUESDAY September 6, 2016 City Council Meeting - City Council Chambers - Special Start Time 6:00 pm CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:05pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Newman, Alderman Tack, and Alderman Reisenberg. Absent: Alderman Adelman and Alderman Moreno Also present were: Robert Kiely, City Manager; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Finance Director; Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Chuck Myers, Superintendent of Parks & Forestry, Karl Walldorf, Chief of Police; Rob Copeland, Deputy Chief of Police; Jeff Howell, Former Fire Chief, Pete Siebert, Deputy Fire Chief, Mike Strong, Assistant to the City Manager, Anne Whipple and numerous members of the Lake Forest Fire Department. CALL TO ORDER AND ROLL CALL 6:05 pm EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body. Alderman Reisenberg made a motion to adjourn into executive session, seconded by Alderman Beidler. The following voted “Yay”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, and Reisenberg. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Adjournment into executive session at 6:07 pm RECONVENE INTO REGULAR SESSION at 6:56 pm PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS ELECTION AND APPOINTMENT OF CITY OFFICER 1. ELECTION BY THE CITY COUNCIL AS REQUIRED BY CHARTER AND CITY CODE City Clerk Margaret Boyer COUNCIL ACTION: Approve the Election and Appointment of City Officer Alderman Waldeck made a motion to approve the Election and Appointment, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. COMMENTS BY MAYOR 21 Proceedings of the Tuesday, September 6, 2016 Regular City Council Meeting/ Special Start Time A. Resolution of Appreciation for retiring Fire Chief Jeffrey Howell Mayor Schoenheider read and presented the Resolution, photos were taken. COUNCIL ACTION: Approve the Resolution Alderman Beidler made a motion to approve the Resolution, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. Chief Howell thanked the City Council and stated that it has been a pleasure working in such a great community. B. Approval of Appointment of Acting Fire Chief, Pete Siebert COUNCIL ACTION: Approve the Appointment of Acting Fire Chief Alderman Reisenberg made a motion to approve the Appointment, seconded by Alderman Waldeck. Motion carried unanimously by voice vote. C. Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions as follows: BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER Legal Committee Dave Nuemeister COUNCIL ACTION: Approve the Resolution Alderman Reisenberg made a motion to approve the Resolution, seconded by Alderman Newman. Motion carried unanimously by voice vote. D. 2016-2017 Board and Commission Appointments/Reappointments LEGAL COMMITTEE NAME OF MEMBER APPOINT/REAPPOINT WARD Jason Maxwell Appoint 1 Dale Tauke Appoint as Chair 3 COUNCIL ACTION: Approve the Mayors Appointments Alderman Pandaleon made a motion to approve the Appointments, seconded by Alderman Waldeck. Motion carried unanimously by voice vote. Mayor Schoenheider reminded residents about the Art Fair in Market Square. COMMENTS BY CITY MANAGER A. Discussion on Lake County Property Taxes -Michael Rummel, Lake County Board Member and -Martin Paulson, Chief County Assessment Officer 22 Proceedings of the Tuesday, September 6, 2016 Regular City Council Meeting/ Special Start Time City Manager Robert Kiely Jr., introduced Mike Rummel and Martin Paulson. Mr. Rummel gave an overview of the details of the assessment process that is used and Mr. Paulson gave an overview of how the appeals process works in conjunction with the Accessors Office Board of Review, the County Clerk and the Treasurer. B. Community Spotlight Lake Forest Lake Bluff Historical Society -Janice Hack, Executive Director of the Lake Forest Lake Bluff Historical Society City Manager Robert Kiely Jr. introduced and thanked the Executive Director of the Lake Forest Lake Bluff Historical Society for the materials provided at the Deerpath Golf Course Anniversary Celebration. Ms. Hack gave an overview of upcoming events. C. Request for Special Event Permit Approval by the Friends of Lake Forest Parks and Recreation Foundation to host an Oktoberfest event at Deerpath Park City Manager Robert Kiely Jr., introduced Joe Mobile, Superintendent of Recreation. Mr. Mobile reported that due to the scope of the event and anticipated attendance, the event falls under a “Class A” Special Event, which is outlined in administrative directive 1-17 and pursuant to this policy, City Council approval for this class of event is required. Mr. Mobile introduced Rick Amos, Lake Forest Parks & Recreation Foundation Festival Chairman. Mr. Amos stated that the Friends of Lake Forest Parks and Recreation Foundation is requesting a Special Event Permit that will allow it to host an Oktoberfest event at Deerpath Park on Saturday, October 1, from 2-10pm. at Deerpath Park. Mr. Amos reported that the event involves four or five bands playing music throughout the day in the stage area utilized annually for the Festival and Fireworks event. Additionally, there will be projection screens broadcasting entertainment, a children’s area with games and attractions as well as a collection of German themed activities for attendees to enjoy. Vendors will be available at the event to provide food and beverages; no outside food will be allowed in to the grounds. Mayor Schoenheider thanked the Foundation for all the hard work that goes into events for the community. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approve a Special Event Permit, subject to recommendations provided by Staff, to the Friends of Lake Forest Parks and Recreation Foundation to host an Oktoberfest event at Deerpath Park on Saturday, October 1, 2016. Alderman Reisenberg made a motion to adjourn into executive session, seconded by Alderman Beidler. The following voted “Yay”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, and Reisenberg. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. City Manager Robert Kiely Jr. stated that the community wide survey was mailed out and is available on the City’s website. Mr. Kiely also reported on 2017 Strategic planning and other important dates: • September 9 – October 17, 2016: Community Wide Survey Response Period • November 1, 2016: Town Hall Meeting (Gorton Theater) • November 21, 2017: Survey Results Presented to City Council • February 7, 2017: Community Forum Event (Location TBA) • February 24-25, 2017: Strategic Planning Retreat (Location TBA 23 Proceedings of the Tuesday, September 6, 2016 Regular City Council Meeting/ Special Start Time COMMENTS BY COUNCIL MEMBERS PERSONAL COMPENSATION & ADMINISTRATION COMMITTEE A. Update on City Workforce and Benefits -DeSha Kalmar, HR Director Human Resources Director DeSha Kalmar gave an update on the City’s workforce and benefits that included: • Demographics from 2002 to 2016 • Core Values • Benefits, health and dental insurance • Salary Adjustments, 5 year historical increases • Public Safety Pensions, IMRF Pensions • Collective bargained groups • The role of the Employee Benefit Committee OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Kelly Cohen, 50 N Western Ave offered her opinion to the City Council. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the August 1, 2016 City Council Meeting Minutes 2. Approval of Check Register for period July 23- August 26, 2016 3. Appointment of Pete Siebert as New ESDA Coordinator 4. Approval of a Resolution of Sympathy for former Water Plant employee, Mark (Tex) Gattis 5. Consideration of Ordinances Approving Recommendations from the Building Review Board (First Reading and if Desired by the City Council, Final Approval) 6. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 7. Approval of an Agreement to Perform Additional Engineering Services for the Western Avenue Streetscape Improvement Project 8. Request for the City Council to Waive the Bidding Process and purchase a replacement security camera system for the Public Safety Building from state bid vendor CDS Office Technologies, to purchase related network switches from low bidder CK Cables and Kits and purchase a server with required storage from low bidder Paragon Micro. COUNCIL ACTION: Approve the eight (8) Omnibus items. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Seeing none. Mayor Schoenheider asked for a motion to approve the eight Omnibus items as presented. 24 Proceedings of the Tuesday, September 6, 2016 Regular City Council Meeting/ Special Start Time Alderman Reisenberg made a motion to approve the eight Omnibus items as presented, seconded by Alderman Beidler. The following voted “Yay”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, and Reisenberg. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES ORDINANCES AFFECTING CODE AMENDMENTS 1. Consideration of an Ordinance Amending Chapter 135 of the City Code, as Recommended by City Staff. (Waive first reading and grant final approval) Craig Lepkowski, Police Commander reported that the recommended amendment mirrors state law relating to resisting a peace office. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of an Ordinance Amending Chapter 135 of the City Code, as Recommended by City Staff. (Waive first reading and grant final approval) Alderman Beidler made a motion to approve of an Ordinance Amending Chapter 135 of the City Code, as Recommended by City Staff. (Waive first reading and grant final approval), seconded by Alderman Newman. The following voted “Yay”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, and Reisenberg. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. 2. Consideration of an Ordinance Amending Chapter 75 of the City Code, as Recommended by City Staff. (First Reading) Craig Lepkowski Police Commander reported that the recommended amendment related to fee penalties, and is a minor change in the Ordinance. Mr. Lepkowski reported that this proposed change will require two readings as it relates to fees. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of an Ordinance Amending Chapter 75 of the City Code, as Recommended by City Staff. (First Reading) Alderman Reisenberg made a motion to approve first reading of an Ordinance Amending Chapter 75 of the City Code, seconded by Alderman Beidler. Motion carried unanimously by voice vote. 3. Consideration of an Ordinance Amending Chapter 95 of the City Code, as Recommended by City Staff. (First Reading) 25 Proceedings of the Tuesday, September 6, 2016 Regular City Council Meeting/ Special Start Time Robert Pickrell, City Attorney, reported that the ordinance relates to health and sanitation, covers and corrects varies aspects of State law and current practices along with an undetermined interest rate. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion COUNCIL ACTION: It is recommended that the City Council grant first reading of an ordinance amending Chapter 95 of the City Code. Alderman Reisenberg made a motion to approve first reading of an Ordinance Amending Chapter 95 of the City Code, seconded by Alderman Beidler. Motion carried unanimously by voice vote. 4. Consideration of an Ordinance Amending Chapter 98 of the City Code, as Recommended by City Staff. (First Reading) Robert Pickrell City Attorney, reported that the ordinance relates to streets and sidewalks, and that the ordinance makes clear the intent and conforms to State law and practices. COUNCIL ACTION: It is recommended that the City Council grant first reading of an ordinance amending Chapter 98 of the City Code. Alderman Newman made a motion to approve first reading of an Ordinance Amending Chapter 98 of the City Code, seconded by Alderman Waldeck. Motion carried unanimously by voice vote. NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT There being no further business. Alderman Newman made a motion to adjourn, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote at 8:13 p.m. Respectfully Submitted, Margaret Boyer City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 26 The City of Lake Forest CITY COUNCIL WORKSHOP Proceedings of the Monday, September 19, 2016 City Council Workshop Meeting – Dickinson Hall, 100 E. Old Mill Road 6:30 pm CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:35pm, and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: Alderman Pandaleon. Also present were: Robert Kiely, City Manager; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Finance Director; Susan Banks, Communications Manager; Sally Swarthout, Director of Parks & Recreation; Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Rob Copeland, Deputy Chief of Police; Pete Siebert, Acting Fire Chief; Mike Strong, Assistant to the City Manager, Anne Whipple, Police and Fire Pension Boards and a large number of Police and Fire Staff. There were approximately 80 people in the audience. CALL TO ORDER AND ROLL CALL 6:30 pm 1. Comments By City Manager City Manager Robert Kiely Jr., welcomed the Council, Pension Boards, Members of the Fire Vision Service Committee 2020 and City Staff to the first City Council Workshop. Mr. Kiely stated that there will be no decisions made by the Council at this meeting. Instead the meeting is meant to present information and to re-open dialogue that began as early as ten years ago. The City Manager stated that Public Safety is one of the most important services supplied to residents. 2. Presentation of 2016 Police and Fire Pension Fund Summaries and Attendant Impact on 2016 Levy Elizabeth Holleb, Finance Director, gave an overview of the studies and actuarial reports that Police and Fire pensions will have on the levy. Ms. Holleb reported that based on actuarial valuations of the police and fire pension funds as of 4/30/16, the 2016 levy requirement, with a comparison to the prior fiscal year, is as follows: 27 Proceedings of the Monday, September 19, 2016 City Council Workshop Meeting 2015 Levy Required 2016 Levy Required Percent Increase Fire $1,137,826 $1,298,188 14.1% Police 1,737,445 1,832,059 5.4% Combined $2,875,271 $3,130,247 8.9% PTELL (Tax Cap) .7% Jason Franken of Foster & Foster was also in attendance and addressed questions relating to the actuarial reports. Also discussed were the summary of public safety pension fund analytics depicting the funded ratio and annual investment returns for the police and fire pension funds, as well as data on the respective investment allocations compared to current legal limits established in State Statutes. COUNCIL ACTION: Informational Item for Discussion- no Council action was taken. 3. Presentation of Report and Recommendation of the Fire Service Vision 2020 Committee Robert Kiely Jr., City Manager, reported that since 2010, the City of Lake Forest has been individually and in concert with neighboring communities discussing the future role of the Fire and EMS Services. Over the past two years, a committee comprised of two Lake Forest Aldermen, three Lake Forest residents and City staff has focused its attention on current fire operations, their attendant cost, and consideration of a long term, sustainable service. He gave a history of the Fire Department, a comparison overview of the committee’s purpose and goals, and how the City of Lake Forest compares nationally. Critical decisions were discussed as far as service expectations and response, staffing and personnel costs and equipment sharing, type and cost. A pension service fee was discussed as a short term solution with the resolution that a long term solution would be soon realized. COUNCIL ACTION: Informational item for discussion- no Council action taken Mayor Schoenheider stated that the Council recognizes this as a serious problem that needs fundamental changes. However, the Mayor emphasized that Public Safety is the number one concern for residents and “will not be compromised”. Mary Tomanek and Paul Pugliese from the Fire Pension Board stated that they have a mutual interest in addressing the pension funding challenges and work diligently to manage the pension fund investments in a fiscally responsible manner. 4. Adjournment There being no further discussion. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Adelman. Motion carried unanimously by voice vote at 8:26 p.m. Respectfully Submitted, Margaret Boyer City Clerk 28 Proceedings of the Monday, September 19, 2016 City Council Workshop Meeting A complete Binder including all slides and handouts is available at City Hall. 29 30 31 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2016-___ AN ORDINANCE AMENDING CHAPTER 75 OF THE CITY CODE RELATING TO BICYCLES WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, from time to time it is appropriate to review, update, and modify the City Code of Lake Forest (the “City Code”) to assure that it appropriately addresses new issues that may arise; and WHEREAS, at the direction of the City Council, the City Staff, City Attorney, and City Council Liaison (the “Panel”) reviewed Chapter 75 of the City Code; and WHEREAS, the Panel determined and recommended that making certain changes to Chapter 75 will promote a clearer understanding of the Code and thereby would serve the best interests of the City and its residents; and WHEREAS, the Mayor and City Council, having considered the recommendation of the Panel, have determined that adopting this Ordinance and amending Chapter 75 of the City Code as hereinafter set forth, will be in the best interests of the City and its residents; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS FOLLOWS: SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. SECTION TWO: Amendment to Chapter 75. Section 75.99, entitled “Penalty,” Chapter 75, entitled “Bicycles,” of Title VII, entitled “Traffic Code,” of the City Code is hereby amended in part and shall hereafter be and read as follows: 32 2 § 75.99 PENALTY. (A) Unless otherwise specified herein, any Any and all persons convicted of a violation of any provision of this chapter may be punished by a fine or of not less than $5 20, nor more than $750, for each such offense. The Police Department may notify the parents or legal guardian or of any minor who receives a warning or charge of a violation of any provision of this chapter. In addition, any cost of collection of fines or other amounts due to the city under this division (A) may be assessed in accordance with §10.99. (B) Whoever violates any provision in this chapter, unless otherwise specified herein, shall be fined in an amount not less than $20, nor more than $750 for each such offense. In addition, any cost of collection of fines or other amounts due to the city under this division may be assessed in accordance with § 10.99. SECTION THREE: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _____, 2016 AYES: NAYS: ABSENT: ABSTAIN: Approved this _____ day of ____, 2016 Mayor 33 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2016-___ AN ORDINANCE AMENDING CHAPTERS 98 OF THE CITY CODE RELATING TO STREETS AND SIDEWALKS WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, from time to time it is appropriate to review, update, and modify the City Code of Lake Forest (the “City Code”) to assure that it appropriately addresses new issues that may arise; and WHEREAS, at the direction of the City Council, the City Staff, City Attorney, and City Council Liaison (the “Panel”) reviewed Chapter 98 of the City Code; and WHEREAS, the Panel determined and recommended that making certain changes to Chapter 98 will promote a clearer understanding of the Code and thereby would serve the best interests of the City and its residents; and WHEREAS, the Mayor and City Council, having considered the recommendation of the Panel, have determined that adopting this Ordinance and amending Chapter 98 of the City Code as hereinafter set forth, will be in the best interests of the City and its residents; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS FOLLOWS: SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. SECTION TWO: Amendment to Chapter 98. Chapter 98, entitled “Streets and Sidewalks,” of Title IX, entitled “General Regulations,” of the City Code is hereby amended as follows: 34 2 1. Subsection A of Section 98.001, entitled “Supervision,” is hereby amended in part and shall hereafter be and read as follows: § 98.001 SUPERVISION. (A) All public streets, alleys, sidewalks and other public ways in the city shall be under the supervision of the Director of Public Services Works. 2. Subsection B of Section 98.002, entitled “Construction,” is hereby amended in part and shall hereafter be and read as follows: § 98.002 CONSTRUCTION. … (B) Application for such permits shall be made to the City Clerk Community Development Department, and shall state the location of the intended pavement or repair, the extent thereof, and the person or firm who is to do the actual construction work. 3. Section 98.003, entitled “Bond,” is hereby amended in part and shall hereafter be and read as follows: § 98.003 BOND. Each applicant shall file a bond, with surety to be approved by the officers designated by the City Council, conditioned to indemnify the city for any loss or damage resulting from the work undertaken in the public right-of-way or the manner of doing the same. 4. Subsection B of Section 98.006, entitled “Repairs,” is hereby amended in part and shall hereafter be and read as follows: § 98.006 REPAIRS. … (B) Such repair work, whether done by the city, the abutting owner, or any other person, firm or corporation shall be under the supervision of the Director of Public Services Works. 5. Section 98.007, entitled “Defects,” is hereby amended in part and shall hereafter be and read as follows: § 98.007 DEFECTS. It shall be the duty of every city officer or employee becoming cognizant of any defect in any street, alley or sidewalk, or any obstruction thereof, to report the same to the Director of Public Services Works as soon as possible. 35 3 6. Section 98.009, entitled “Barricades,” is hereby amended in part and shall hereafter be and read as follows: § 98.009 BARRICADES. (A) Any person, firm or corporation laying or repairing any pavement on a street, sidewalk or other public place, or making an excavation in any such place shall maintain suitable barricades to prevent injury to any person or vehicle by reason of the work; such barricades shall be protected by a red light or torch and illuminated at night. (B) Any defects in any such pavement shall be barricaded to prevent any such injury; and any person, firm or corporation property maintaining any opening or excavation in any such place shall guard such opening or excavation while the same remains open by proper barricades and lights. 7. Section 98.011, entitled “Deposits,” is hereby amended in part and shall hereafter be and read as follows: § 98.011 DEPOSITS. (A) It shall be unlawful for any person, firm or corporation, other than an authorized official in the performance of his or her duties, to undertake the construction of any street or sidewalk pavement unless such person, firm or corporation shall first file with the City Clerk Community Development Department, a deposit bond as set out in the fee schedule adopted annually by the City Council to guarantee that proper barricades and lights will be maintained at all obstructions or openings made or caused in connection with the work and that the pavement, sidewalk or parkway will be restored to as good a condition, in the determination of the Director of Public Works, as it was prior to the beginning of construction. (B) Such deposit bond shall be returned after the work is finished, but, in the event that such person, firm or corporation shall fail or neglect to place or maintain any such light or barricade or to restore the pavement, sidewalk or parkway as herein provided, the Director of Public Services Works may proceed to have such light or barricade lighted, or placed at such obstruction or opening, or to restore the pavement, sidewalk or parkway as herein provided, and the cost of doing so shall be deducted from the deposit before it shall be returned. 8. Section 98.012, entitled “Private Use,” is hereby amended in part and shall hereafter be and read as follows: § 98.012 PRIVATE USE. It shalt shall be unlawful for any person, firm or corporation to use any street, sidewalk or other public place as space for the display or sale of goods or merchandise; or to write, or mark or locate any signs or advertisements on any such pavements without a permit authorizing said activity from the City. 36 4 9. Sections 98.025 through 98.027 are shall hereinafter be and read as follows: §§ 98.025 through 98.027: Reserved. 10. Section 98.041, entitled “Deposits on Streets,” is hereby amended in part and shall hereafter be and read as follows: § 98.041 DEPOSITS ON STREETS. (A) It shall be unlawful to deposit on any street any material which may be harmful to the pavement thereof, or any waste material, or any glass or other articles which may do injury to any person, animal or property. (B) Coal or other materials may be deposited in streets preparatory to delivery or use, provided such deposit does not reduce the usable width of the roadway at the point to less than 18 feet; provided that such material or coal, other than material to be used in actual building construction, shall not be permitted to remain on such street for more than three hours. (C) Building material shall be governed by the provisions of the Building Code. (D) Any such material or coal shall be guarded by lights if the same remains upon any street after nighttime. 11. Section 98.042, entitled “Decorative Boulders or Stones,” is hereby amended in part and shall hereafter be and read as follows: 98.042 DECORATIVE BOULDERS OR STONES. (A) Property owners may place decorative boulders or stones on the public parkway for the purpose of preventing damage to the parkway subject to the issuance of a permit by the Director of Public Works. (B) Such boulders, or stones shall be no less that than eight inches in diameter, and shall be placed at least 18 inches from the roadway edge. 12. Section 98.044, entitled “Agreement,” is hereby amended in part and shall hereafter be and read as follows: § 98.044 AGREEMENT. Before installing any material permitted to be installed by § 98.042, the owner shall enter into an agreement, approved by the City Attorney, holding the city harmless from all claims. 13. Section 98.056, entitled “Application and Fee,” is hereby amended in part and shall hereafter be and read as follows: § 98.056 APPLICATION AND FEE. 37 5 Applications for such permits shall be made to the Director of Community Development Public Services and shall state thereon the location of the intended excavations or tunnel, the size thereof, the purpose therefor and the person, firm or corporation doing the actual excavating, and the name of the person, firm or corporation from whom the work is being done. 14. Section 98.057, entitled “Restoring Streets and Parkways,” is hereby amended in part and shall hereafter be and read as follows: § 98.057 RESTORING STREETS AND PARKWAYS. In making of any improvement which requires the digging into, taking up or otherwise disturbing any portion of the paved roadway of any street in the city, the permit, plans, specifications and contract for such improvement shall provide that the contractor, person, firm or corporation making such improvements shall restore such pavement to the same condition it was in before work on such improvement was begun, and whenever in the making of such improvement it is necessary to take up any drain tile used for street drainage or for any public use, the person, firm or corporation doing such work shall be required to submit plans, which will be subject to review and approval by the City Engineer, for re-establishing the drainage infrastructure in a manner that so relay such drain tile prevents any future settlement, and facilitates the flow of stormwater in an efficient manner as determined to be necessary by the City Engineer line of such relaid drain shall be the same as it was before it was taken up. 15. Section 98.058, entitled “Deposit; Bond,” is hereby amended in part and shall hereafter be and read as follows: § 98.058 DEPOSIT; BOND. Every contractor, person, firm or corporation making any improvement in the city which requires the digging into, taking up or otherwise disturbing any portion of the paved roadway or parkway of any street in the city shall deposit with Community Development; the fee of as set out in the fee schedule adopted on an annual basis by the City Council; and required to furnish a good and sufficient surety bond in such sum as shall be deemed necessary, conditioned for the restoration and maintenance of the street or parkway, as the case may be, for a period of not less than two years after which, the bond shall be fully refundable if said improvements are determined to be in acceptable condition by the City Engineer at the end of the two year period. provided that Alternatively, at the sole discretion of the City, a bond shall not be required if such contractor, person, firm or corporation shall pay to the City Clerk the following amounts to pay the expense incurred by the city in the restoration and maintenance of such street or parkway in on behalf of such contractor, person, firm or corporation: (A) To fill openings in pavement with sand and stone and to haul away dirt (per cubic yard), the amount of yards to be determined by measurement of the proposed opening; see Chapter 41 of the city code; 38 6 (B) To replace street and resurface with asphalt, per square yard; see Chapter 41 of the city code; and (C) To replace and resurface with redi-mix concrete, per square yard; see Chapter 41 of the city code. For excavations in parkways or sidewalks: (1) To backfill and flush parkway (per cubic yard); (2) To haul away extra dirt (per cubic yard); (3) To grade and seed in the case of rough backfilling (per square yard); and (4) To replace sidewalks (per square foot). (For above charges, see Chapter 41 of the city code.) 16. Subsection B of Section 98.070, entitled “Deposits on Sidewalks,” is hereby amended in part and shall hereafter be and read as follows: § 98.070 DEPOSITS ON SIDEWALKS. … (B) Merchandise or other articles may be deposited on sidewalks preparatory to delivery, provided that the usable width of the walk is not thereby reduced to less than four five feet; and provided that no such articles shall remain on such walk for more than one-half hour. 17. Subsection (A)(2) of Section 98.085, entitled “Permit Required,” is hereby amended in part and shall hereafter be and read as follows: § 98.085 PERMIT REQUIRED. (A) (1) It shall be unlawful to use any vault, space, room or structure under any street or sidewalk in the city without having first secured a permit therefor as is herein required. (2) Such permits shall be issued by the Director of Public Works. City Clerk, and shall be signed by the Mayor and the Supervisor. 18. Subsection (A) of Section 98.086, entitled “Applications,” is hereby amended in part and shall hereafter be and read as follows: 98.086 APPLICATIONS. (A) Applications for a permit to use or maintain a vault, space, room or structure under any street or sidewalk in the city shall be made in writing to the City Clerk Director of Public Works, and shall state thereon specifically the size of the space intended to be used or maintained and the purpose for which it is to be used. 39 7 19. Section 98.087, entitled “Bond,” is hereby amended in part and shall hereafter be and read as follows: § 98.087 BOND. (A) Each applicant shall file with the application a bond in such a sum and with such a surety as may be approved by the City Council Manager, to save the city harmless from any liability resulting from or caused by any accidents from such vault, space, room or structure. (B) The City Council Manager may require such additional bonds and sureties, from time to time, as it shall deem necessary to save the city harmless; provided, no surety shall be required on the bond of any corporation qualified to administer trusts in the state. 20. Subsection (B) of Section 98.090, entitled “Present Uses,” is hereby amended in part and shall hereafter be and read as follows: § 98.090 PRESENT USES. … (B) The Council City Manager may authorize the closing of any vault, space, room, structure or enclosure for which such a permit has not been obtained. 21. Section 98.093, entitled “Revocation of Permits,” is hereby amended in part and shall hereafter be and read as follows: § 98.093 REVOCATION OF PERMITS. Any permit issued under the provisions of this subchapter may be revoked by order of the Mayor City Manager for a violation of any of the provisions of this subchapter. 22. The definitions of “Disrupt the Right-of-Way” and “Video Service” provided in Section 98.106, entitled “Definitions,” are hereby amended in part and shall hereafter be and read as follows: § 98.106 DEFINITIONS. … DISRUPT THE RIGHT-OF-WAY. (1) For the purposes of this subchapter, any work that obstructs the right-of-way or causes a material adverse effect on the use of the right-of-way for its intended use. 40 8 (2) Such work may include, without limitation, the following: (a) Excavating or other cutting; (b) Placement (whether temporary or permanent) of materials, equipment, devices or structures; (c) Damage to vegetation; and (d) Compaction or loosening of the soil; and (e) and shall not include the Any work that involves the parking of vehicles or equipment in a manner that does not materially obstructs the flow of traffic on a highway. … VIDEO SERVICE. That term as defined in § 21-201(v) of the Illinois Cable and Video Competition Law of 2007, 220 ILCS 5/21-201(v). 23. Section 98.107, entitled “Annual Registration Required,” is hereby amended in part and shall hereafter be and read as follows: § 98.107 ANNUAL REGISTRATION REQUIRED. Every utility that occupies right-of-way within the city shall register on January 1 of each year with the OCM, providing the utility’s name, address, and regular business telephone number, and telecopy numbers email address, and the name of one or more contact persons who can act on behalf of the utility in connection with emergencies involving the utility’s facilities in the right-of-way and a 24-hour telephone number for each such person, and evidence of insurance as required in § 98.112, in the form of a certificate of insurance. 24. Subsections (B)(1) and (C)(1) through (C)(3) of Section 98.108, entitled “Permit Required; Application and Fees,” are hereby amended in part and shall hereafter be and read as follows: § 98.108 PERMIT REQUIRED; APPLICATIONS AND FEES. … (B) Permit application. (1) All applications for permits pursuant to this subchapter shall be submitted to the Director of Public Works and the submission shall include four three copies and a digital version of the application for a permit. … 41 9 (C) Minimum general application requirements. The application shall be made by the utility or its duly authorized representative and shall contain, at a minimum, the following: (1) The utility’s name and address and telephone and telecopy fax numbers; (2) The applicant’s name and address, if different than the utility, its telephone and telecopy fax numbers, e-mail address and its interest in the work; (3) The name, address and telephone and telecopy numbers and e-mail addresses of the person or entity responsible for performing the proposed work; the name, address and telephone and telecopy fax numbers and e-mail addresses of the person or entity responsible for performing the restoration if different from the person or entity responsible for the original work; and the names, addresses and telephone and telecopy fax numbers and e-mail addresses of all professional consultants, if any, advising the applicant with respect to the application; 25. Subsections (A)(2) and (B)(3) of Section 98.109, entitled “Action on Permit Application,” are hereby amended in part and shall hereafter be and read as follows: § 98.109 ACTION ON PERMIT APPLICATIONS. (A) City review of permit applications. (1) Completed permit applications, containing all required documentation, shall be examined by the Director of Public Works within a reasonable time after filing. (2) If the application does not: (a) Conform to the requirements of applicable ordinances, codes, laws, rules and regulations; or (ab) Substantially conform to any proposed facilities plan submitted by the applicant pursuant to § 98.108(C)(4) within the previous 18 months, the Director of Public Works shall reject such application in writing, stating the reasons therefor. … (3) (a) Upon the provision of such specification by the city, where a permit is required for work pursuant to § 98.108 the telecommunications retailer shall submit to the city an application for a permit and any and all plans, specifications and documentation available regarding the facility to be constructed. (b a) Such application shall be subject to the requirements of division (A) above. 26. Subsection (H)(1) of Section 98.114, entitled “Security,” is hereby amended in part and shall hereafter be and read as follows: § 98.114 SECURITY. … (H) Rights not limited. (1) The rights reserved to the city with respect to the Security Fund are in addition to all other lights rights of the city, whether reserved by this subchapter 42 10 or otherwise authorized by law, and no action, proceeding or exercise of right with respect to said Security Fund shall affect any other right the city may have. 27. Subsection (C)(2) of Section 98.119, entitled “Location of Facilities,” is hereby amended in part and shall hereafter be and read as follows: § 98.119 LOCATION OF FACILITIES. … (C) Facilities crossing highways. (1) No future disruption. The construction and design of crossing facilities installed between the ditch lines or curb lines of city highways may require the incorporation of materials and protections (such as encasement or additional cover) to avoid settlement or future repairs to the roadbed resulting from the installation of such crossing facilities. (2) Cattle passes, culverts Culverts or drainage facilities. Crossing facilities shall not be located in cattle passes, culverts or drainage facilities. 28. Subsection (A)(1)(e) of Section 98.120, entitled “Construction Methods and Materials,” is hereby amended in part and shall hereafter be and read as follows: § 98.120 CONSTRUCTION METHODS AND MATERIALS. … (e) Tree preservation. Any facility located within the drip line of any tree designated by the city to be preserved or protected shall be bored under or around the root system, as permitted by the Director of Public Works, Director of Community Development, or the City Forester and in conformance with the regulations set forth in the city tree preservation ordinance. SECTION THREE: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _____, 2016 AYES: NAYS: ABSENT: ABSTAIN: 43 11 Approved this _____ day of ____, 2016 Mayor 44 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2016-___ AN ORDINANCE AMENDING CHAPTERS 78 OF THE CITY CODE RELATING TO PARKING SCHEDULES WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, from time to time it is appropriate to review, update and modify the City Code of Lake Forest (the “City Code”) to assure that it appropriately addresses new issues that may arise; and WHEREAS, at the direction of the City Council, the City Staff, City Attorney, and City Council Liaison (the “Panel”) reviewed Chapters 78 of the City Code; and WHEREAS, the Panel determined and recommended that making certain changes to Chapters 78 will promote a clearer understanding of the Code and thereby would serve the best interests of the City and its residents; and WHEREAS, the Mayor and City Council, having considered the recommendation of the Panel, have determined that adopting this Ordinance and amending Chapters 78 of the City Code as hereinafter set forth, will be in the best interests of the City and its residents; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS FOLLOWS: SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. SECTION TWO: Amendment to Chapter 78. Chapter 78, entitled “Parking and Loading Schedules,” of Title VII, entitled “Traffic Code,” of the City Code is hereby amended to include the additional parking schedules: 45 2 SCHEDULE IX. CITY PARKING LOTS LOT NO. LOCATION COMMON NAME 2 East side of CNWRR West side of McKinley Road North side of Westminster Westminster Lot 3 West side of Forest Avenue Opposite Post Office Forest Avenue Lot 5 East side of CNWRR West side of McKinley Road North side of Deerpath South side of Westminster Northwestern RR 6 East side of Everett Fire Station Everett Fire Station 7 East side of McKinley Road South side of Deerpath Deerpath Lot 8 East side of CNWRR West side of McKinley Road South side of Deerpath North Shore Lot 9 East side of Bank Lane North side of first lot on northeast comer of Illinois Road and Bank Lane Bank Lane lot 10 West side of Oakwood Avenue North side of Deerpath Oakwood lot 11 East side of Oakwood Avenue West side of Forest Avenue North side of City Hall City Hall lot 12 East side of Oakwood Avenue South side of Wisconsin Avenue Quarta lot 13 Either side of Telegraph Road from Everett Road south approximately 800 feet Milwaukee Road Train Station Lot 15 Parking area adjoining the Forest Park Beach and driveway leading thereto Forest Park Beach lot 16 Parking area adjoining the Forest Park Ramp and the driveway leading thereto Boat Boat Ramp Lot 17 West side of McKinley Road at Scott Street Scott Street Lot 18 East side of CNWRR West of Sheridan Road North side of Old Elm Road Fort Sheridan Commuter Lot 46 3 19 East side of north Western Avenue from a point 130 north of Woodland Road continuing north approximately 725 feet; and East side of north Western Avenue from a point 228 feet north of the center line of Franklin Place to a point 280 feet south of the center line of Franklin Place. North Western Avenue 20 East side of North Western Avenue from Illinois Road south to Vine Avenue. North Western Avenue 21 East side of Bank Lane South of Illinois Road Bank Lane Remote 22 South side of Wisconsin Avenue west of Bank Lane Wisconsin Avenue 23 Parking area adjoining the Lake Forest Library and driveway leading thereto Lake Forest Library 24 Parking area adjoining 361 East Westminster and driveway leading thereto Temporary City Hall 25 Northeast corner of Bank lane and Illinois Road Bank Lane Parking Deck Hereafter, the number of short-term spaces in the Quarta Lot, Lot 12, shall be fixed at eight (8) spaces in a location to be set and approved under the administrative authority of the City Manager; and that said spaces will be marked with adequate signage. SCHEDULE X. CITY PARKING LOT TIME LIMITS LOT NO. COMMON NAME TIME LIMIT 3 Forest Avenue Lot Three Hours (entire lot) 5 Northwestern RR Three Hours (a portion of the southern ½ of the lot, not to exceed approximately 65 spaces), 3 spaces on the north side are 30 minutes; 3 spaces on the south side are 60 minutes. 9 Bank Lane lot Three Hours (entire lot) 47 4 11 City Hall lot Three Hours (entire lot except for 20 spaces that are 90 minutes) 12 Quarta lot Three Hours (southeast portion of lot, 11 spaces) 23 Lake Forest Library Three Hours (entire lot) 24 Lake Forest Historical Society Three Hours (entire lot) (361 E. Westminster) 25 Bank Lane Parking Deck Three Hours (Upper Level) The time limits for parking in Lots 3, 9 and 11 may be extended pursuant to the City Manager’s administrative authority, but shall not be less than the three-hour time limit established above. SCHEDULE XI. PARKING TIME LIMITS (15 MINUTES) STREET SIDE AREA Northgate North Side Bank Lane to Forest Avenue 747 Oakwood East Side 4 spaces starting at Westminster north 842 Western West side 2 spaces in front of 842 Western 262 Deerpath North Side Last space before Bank (1 space) 297 E. Illinois South Side 3rd space west of Western (1 space) Bank Lane East Side North of Northgate SCHEDULE XII. PARKING TIME LIMITS (90 MINUTE) STREET SIDE AREA Bank Lane East Side West Side West Side Illinois Road to Wisconsin Avenue Illinois Road to Wisconsin Avenue Seven spaces in front of 580 N. Bank Lane Deerpath North Side South Side Western Avenue to Oakwood Avenue Oakwood Avenue to Western Avenue Forest Avenue East Side Deerpath to Westminster 48 5 South Gate South Side Forest Avenue to Bank Lane Westminster North Side South Side Forest Avenue to Western Avenue Forest Avenue to Western Avenue Illinois Road North Side South Side Western Avenue to Oakwood Avenue Green Bay Road to Western Avenue Oakwood Avenue East Side West Side Vine Avenue to Wisconsin Avenue Illinois Road to Deerpath Wisconsin Avenue North Side South Side Western Avenue to Oakwood Avenue Bank Lane to Western Avenue Deerpath North Side South Side In front of the Public Library property Green Bay Road to Oakwood Avenue Summit Avenue East Side Westminster Avenue to Summit Place Vine Avenue North Side Green Bay Road to Oakwood Avenue SCHEDULE XIII. PARKING TIME LIMITS (TWO HOUR) STREET SIDE AREA Market Square North Side South Side West Side Western Avenue to Bank Lane Western Avenue to Bank Lane North Gate to South Gate Gloucester Crossing North Side South Side Parking in Settlers Square West of Waukegan Road Striped and Signed Sunset Place South Side Green Bay Road to Summit Avenue Western Avenue East Side West Side Illinois to 936 North Western Woodand Road to Thomas Pl. Western Avenue West Side Northerly approximately 340 feet from a point approximately 48 feet north of Vine Avenue to Wisconsin Avenue to Thomas Place Laurel Avenue South Side Western to approximately 105 Laurel 49 6 SCHEDULE XIV. NO PARKING DURING SCHOOL HOURS STREET SIDE AREA Alden Lane North Side South Side Throughout its entire length Throughout its entire length Burr Oak Road East Side West Side Throughout its entire length Throughout its entire length Edgewood Road East Side West Side Throughout its entire length Throughout its entire length Franklin Place North Side South Side Throughout its entire length Throughout its entire length Greenleaf Avenue East Side West Side Throughout its entire length Throughout its entire length Griffith Avenue East Side West Side Throughout its entire length Throughout its entire length Mills Court North Side South Side Throughout its entire length Throughout its entire length Noble Avenue North Side South Side Throughout its entire length Throughout its entire length Park Avenue North Side South Side Throughout its entire length Throughout its entire length Ravine Park Drive North Side South Side Throughout its entire length Throughout its entire length Rose Terrace North Side South Side Throughout its entire length Throughout its entire length Spruce Avenue North Side South Side Westerly from Edgewood Road to Willow Street Easterly from Edgewood Road to Sheridan Road Tara Lane East Side West Side Throughout its entire length Throughout its entire length Thomas Place North Side South Side Throughout its entire length Throughout its entire length Willow Road East Side West Side Throughout its entire length Throughout its entire length SCHEDULE XV. NO PARKING BETWEEN 3:00A.M. AND 5:00A.M. STREET SIDE AREA Atteridge Road North Side Woodland Road to Green Bay Road Bank Lane West Side 580 North Bank Lane to Vine Avenue Deerpath North Side South Side Walnut Road to 165 East Deerpath 165 East Deerpath to Western Avenue Forest Avenue East Side Deerpath to Westminster Granby Road North Side South Side Wisconsin Avenue to McKinley Avenue 50 7 McKinley Road to Wisconsin Illinois Road North Side South Side Western Avenue to Oakwood Avenue Green Bay Road to Western Avenue Ivy Court North Side South Side Entire length Entire length Market Square North Side West Side South Side Western Avenue to Bank Lane North Gate to South Gate Bank Lane to Western Avenue North Gate North Side Bank Lane to Forest Avenue Oakwood Avenue West Side Deerpath to Vine Avenue Vine Avenue to Woodland Road Ryan Place North Side South Side Washington Road to Western Avenue Western Avenue to Washington Road Scott Street North Side South Side Wisconsin Avenue to McKinley Road McKinley Road to Wisconsin Avenue South Gate South Side Forest Avenue to Bank Lane Summit Avenue East Side Westminster to Woodland Road Western Avenue West Side East Side North limits to Illinois Road Illinois Road to north limits Westminster North Side South Side Western Avenue to Green Bay Road Oakwood Avenue to Western Avenue Wildwood West Side East Side Illinois Road to Ryan Place Ryan Place to Illinois Road Wisconsin Avenue North Side South Side Western Avenue to Oakwood Avenue Oakwood Avenue to Western Avenue Woodlawn Road South Side Washington Road to east end 51 8 SECTION THREE: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _____, 2016 AYES: NAYS: ABSENT: ABSTAIN: Approved this _____ day of ____, 2016 Mayor 52 53 54 55 56 57 58 59 60 61 62 63 Dear ; On behalf of the City Council and Lake Forest residents, we would appreciate the opportunity to meet with you and explore potential areas of mutual interest and benefit with respect to the provision of Fire/EMS services. In 2010, our communities jointly engaged the International City/County Management Association (ICMA) to conduct a Fire/EMS Shared Services Analysis. The receipt of the report led to the establishment of the Task Force on Fire, EMS and Emergency Communications Shared Services and eventually to the consolidation of dispatching operations with the Village of Glenview in the fall of 2014. Since then, a study committee within the City has been actively engaged in an effort to “Undertake a comprehensive assessment and appraisal of the City’s fire suppression and emergency medical services (EMS) and develop a sustainable and innovative framework for providing service levels commensurate with resident expectations”. The Committee has submitted its findings to the Lake Forest City Council and emphasizes the need to look beyond our borders and collaborate with neighboring entities to create a more efficient system for delivering Fire/EMS services to residents. This finding is wholly consistent with one of the seven recommendations from the 2012 ICMA study: “Based upon potential financial savings and future cost avoidance for some jurisdictions, as well as a potential reduction in redundant positions and long range capital purchase planning, there is sufficient reason to further study the feasibility of consolidation of fire and EMS services”. In examining Lake Forest’s long-range financial picture, the City Council finds the current structure to be financially unsustainable and puts tremendous strain on our ability to properly fund other local services and infrastructure needs. We would like to collaborate with service providers in neighboring communities to offer residents a cost-effective and innovative approach, recognizing the changing demographics and other environmental factors influencing the call types and volumes. The task will not be quick, easy or without some discomfort. Public Safety is a critical service in each of our communities and the conversation will raise issues of civic attachment. But the time is right for proactive deliberations and creative solutions before a crisis thrusts less desirable options on us. Within the next few weeks, City Manager Bob Kiely will be reaching out to you to find some mutually acceptable dates for initiating our conversation on this very important community service. Mayor City Manager 64 THE FUTURE OF FIRE/EMS SERVICE IN THE CITY OF LAKE FOREST REPORT BY THE FIRE SERVICE VISION 2020 COMMITTEE OCTOBER 3, 2016 65 PRESENTATION: •Timeline •Committee Purpose & Goals •Background / History •Call Volume Activity •Financial Implications •Critical Issues •Opportunities & Recommendations 9/29/2016 2 66 TIMELINE: •2010-2012: Fire/EMS Shared Services Analysis (LF, LB, HP, HWD) •Jan. 2013:Created Task Force on Fire & EMS Shared Services •Sept. 2014: Contract with Glenview for Central Dispatching •July 2014:Created the LF Fire Service 2020 Committee •March 2016: Reconstituted 2020 Committee 9/29/2016 3 67 COMMITTEE PURPOSE & GOALS: •Critical Importance of Public Safety & its Long-Term Affordability •Understand Service Levels and Operational Demands •Corresponding Manpower & Equipment Requirements •Analyze the Cost Structure and Projected Growth Trends •Identify Legal/Legislative Restraints to Alternative Systems or Approaches “Undertake a comprehensive assessment and appraisal of the City’s fire suppression and emergency medical services (EMS) and develop a sustainable and innovative framework for providing service levels commensurate with resident expectations” 9/29/2016 4 68 BACKGROUND / HISTORY •Fire Dept. est. in 1893 as volunteer dept. •Began hiring full-time employees in 1913 •Implemented EMS service in 1974 •Accredited by CFAI in 2010; Re-Accredited in 2015 •ISO Rating of 3 (pending) •Currently have 35 full-time employees (33 Uniform, 2 civilian) •Two Fire Stations •16 Vehicles •FY17 Budget -$6,250,038 (98% personnel) 9/29/2016 5 69 LAKE FOREST STAFFING LEVELS 0 5 10 15 20 25 30 35 40 Fire Department Full-Time Personnel History 9/29/2016 6 70 Call Breakdown by Incident Type Fiscal Year Summary Call Type 100 200 300 400 500 600 700 800 900 Total FY '05 95 6 1463 103 204 176 916 1 0 2964 FY '06 88 5 1394 133 179 201 1016 10 3 3029 FY '07 79 4 1530 144 233 189 1005 8 4 3196 FY '08 72 4 1527 122 272 215 987 1 0 3200 FY '09 89 1 1437 126 277 270 889 2 0 3091 FY '10 82 7 1480 118 274 242 819 0 0 3022 FY '11 69 3 1570 111 309 296 863 1 29 3251 FY '12 52 1 1577 155 384 279 892 6 17 3363 FY '13 48 3 1599 102 374 222 664 2 23 3037 FY '14 45 2 1589 111 434 213 793 3 23 3213 FY '15 42 7 1708 113 373 230 694 2 24 3193 FY '16 33 4 1754 136 273 246 610 0 34 3090 Series Heading 100 Fire 200 Overpressure Rupture, Explosion, Overheat (No Fire) 300 Rescue and Emergency Medical Service (EMS) Incidents 400 Hazardous Condition (No Fire) 500 Service Call 600 Good Intent Call 700 False Alarm and False Call 800 Severe Weather and Natural Disaster 900 Special Incident Type 9/29/2016 7 71 TOTAL CALL VOLUME BY INCIDENT TYPE (FY2016) •Automatic Aid is provided/received by contractual agreement with other Departments or Districts (Bannockburn/Deerfield, Highland Park/Highwood, Lake Bluff, Libertyville, Lincolnshire, Mettawa) •Mutual Aid provided/received via participation in Mutual Aid Box Alarm System (MABAS) which automatically dispatches resources to assist with call response •No Aid Provided includes calls for service to the Department that were unassisted by external agencies •Special Calls/No Response include test calls, dropped calls, or other calls that did not require the Department to dispatch resources 9/29/2016 8 Series Description Auto Aid Given Auto Aid Received Mutual Aid Given Mutual Aid Received No Aid Provided Special Call/ No Response Grand Total 100 Fire 2 3 14 6 8 -33 200 Overpressure Rupture, Explosion, Overheat (No Fire)-1 --3 -4 300 Rescue and Emergency Medical Service (EMS) Incidents 76 1 27 27 1,623 -1,754 400 Hazardous Condition (No Fire)7 9 4 6 110 -136 500 Service Call 2 2 29 3 237 -273 600 Good Intent Call 122 4 30 3 87 -246 700 False Alarm and False Call 63 93 2 6 446 -610 800 Severe Weather and Natural Disaster ------- 900 Special Service Call/No Response -----34 34 Grand Total 272 113 106 51 2,514 34 3,090 72 FINANCIAL CONSIDERATIONS 9/29/2016 9 73 ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Fund Balance 5/1 14,654,428 17,515,664 20,424,000 20,085,090 21,348,881 21,961,015 21,881,995 21,126,291 Revenue 32,963,689 33,546,478 33,250,536 33,645,733 34,314,999 34,976,662 35,678,839 36,637,814 Operating Expenses 28,957,453 29,888,142 31,302,014 32,381,942 33,702,865 35,055,682 36,434,543 37,831,416 Net before CIP 4,006,236 3,658,336 1,948,522 1,263,791 612,134 (79,020) (755,704) (1,193,602) Capital Expenditures 1,145,000 750,000 475,000 - - - - - Use of Paid Parking Reserves 957,420 Regency Lane SSA Financing 855,012 ERI Payoff from Reserves Fund Balance 4/30 17,515,664 20,424,000 20,085,090 21,348,881 21,961,015 21,881,995 21,126,291 19,932,689 Nonspendable Fund Balance 4/30 2,126,990 1,648,832 1,648,832 1,648,832 1,648,832 1,648,832 1,648,832 1,648,832 Assigned FB - Financial System 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 Less: 35% Req Resv+ Sick/Vaca+$957k Parking*10,740,728 14,159,041 13,098,042 13,236,361 13,470,604 13,702,186 13,947,948 14,283,589 - change to 35% for FY15 Available Funds 4,647,946 4,616,127 4,138,216 5,263,688 5,641,579 5,330,977 4,329,511 2,800,268 Op Revenue increase%2.6% 1.8% -0.9% 1.2% 2.0% 1.9% 2.0% 2.7% Op Expense increase % 4.1% 3.2% 4.7% 3.5% 4.1% 4.0% 3.9% 3.8% FB as % of revenue 53.1% 60.9% 60.4% 63.5% 64.0% 62.6% 59.2% 54.4% * Parking reserve expended in FY2016 and no longer part of minimum fund balance. Note: Fund balance schedule in budget includes fund 101 and fund 120 in General Fund line - excluded here. THE CITY OF LAKE FOREST FIVE YEAR FUND BALANCE FORECAST GENERAL FUND 9/29/2016 10 74 THE GRAPH ABOVE DEPICTS HOW THE CUMULATIVE INCREASE IN PERSONNEL COSTS PER FTE HAS OUTPACED THE GROWTH IN GENERAL FUND REVENUE SINCE FY2006. GAP -20% GAP -41% GAP -52% GAP as $: FY2013 -$750k FY2017 -$2.6m FY2019 -$3.6m 75 AVERAGE PERSONNEL COST (SALARY PLUS BENEFITS) PER FTE SINCE FY2005 BY EMPLOYEE GROUP. 9/29/2016 12 FY2015 Police increase due to Central Dispatching 76 FUNDED RATIOS September 2016 13 77 CONTRIBUTION REQUIREMENTS September 2016 14 Public Safety pension costs have increased from $1.2 million in FY2005 to $3.1 million in FY2017. Current projections forecast another $3.6 million increase to $6.7 million annually by FY2027. Annual contributions will continue to grow through FY2040 –the current projected date for full funding. 78 INVESTMENT RETURNS September 2016 15 This chart depicts actual investment return for fiscal year shown. Actuarial return will differ due to smoothing. 79 PLAN DATA IMRF Police Fire Valuation Date 12/31/15 4/30/16 4/30/16 Plan Net Position $85,895,222 $27,404,163 $31,897,074 Total Pension Liability $98,790,272 $52,622,210 $45,820,158 Net Pension Liability $12,895,050 $25,218,047 $13,923,084 Percent Funded 86.95%52.08%69.61% Assumed Rate/Return 7.50%7.00%7.00% Investment Return .44%-1.64%.28% 5-year average 7.99%5.37%5.68% 7-year average 11.15%7.58%6.94% Tax Levy Requirement $1,832,059 $1,298,188 Employer Rate 12.25% % Change –Prior Year (1.4%)5.4%14.1% September 2016 16 80 2016 TAX LEVY REQUIREMENT September 2016 17 2015 Levy Required 2016 Levy Required Percent Increase Fire $1,137,826 $1,298,188 14.1% Police 1,737,445 1,832,059 5.4% Combined $2,875,271 $3,130,247 8.9% PTELL (Tax Cap) .7% 81 FUNDING PENSION OBLIGATIONS Annual Revenue Property Tax Levy Each .25% increase over 2015 levy $73,822 Public Safety Pension Fee $10 fee/quarter; approx. 6600 accounts 264,000 Increase EMS Fees Increase ambulance transport fees minimal Home Rule Sales Tax Increase rate .25%325,000 Local Taxes –home rule Restaurants, motor fuel, packaged liquor TBD Stormwater Utility Fee Allows General Fund revenue to be allocated to pensions TBD The City could increase existing taxes/fees or implement new ones to address growing obligations for public safety pensions. 82 CRITICAL DECISIONS •Service Level Expectations and Response •Aging populations, advance technology, city codes, etc. •Staffing & Cost of Personnel •Equipment Type and Replacement Schedule 9/29/2016 19 83 OPPORTUNITIES •Status Quo •Increase Revenue •Review/Modify Service Levels •Manage Costs •Consolidation / Shared Services / IGA •Capital Equipment •Contract Out •Fire and/or EMS services •Other? 9/29/2016 20 84 RECOMMENDATIONS •Short-term Strategy: •Identify supplemental revenue source(s) for pension contribution •Intermediate Strategy: •Identify additional operating efficiencies, update codes, examine response protocols and reevaluate existing aid agreements •Long-term Strategy: •Actively pursue opportunities for collaborative partnerships through consolidation, shared services or similar framework 9/29/2016 21 85 POTENTIAL HEADWINDS •Resistance to tax/fee increase •Nostalgia, civic attachment to fire operations •State laws and union contract limiting/prohibiting alternatives •Politics •Aversion to “losing control” (Trust) •A willingness to confront the complex, emotional issues 9/29/2016 22 86 QUESTIONS? 9/29/20162387 SHARED SERVICES CONTINUUM Intermediate Hybrid Functionally Consolidated Agencies Intermediate Hybrid Operationally Consolidated Agencies Intermediate Hybrid Fully Consolidated Agencies 24 North Shore Fire Dept. Milwaukee, WI The data suggests we are here with MABAS, ARA and AA Agreements Rural Fire Dept. Anywhere, USA 9/29/2016 88 9/29/2016 25 89 NATIONAL FIRE DEPARTMENT PROFILE •1.134 million local firefighters in US •31% career firefighters •69% volunteer firefighters •29,980 Fire Departments •All Career 2,440 8% •Mostly Career 2,045 7% •Mostly Volunteer 5,580 19% •All Volunteer 19,915 66% •U.S. Fire Department Profile –2014, Jan. 2016 National Fire Protection Association 9/29/2016 26 90 ILLINOIS FIRE DEPARTMENT PROFILE •1,104 Fire Departments •All Career 132 12% •Mostly Career 77 7% •Mostly Volunteer 155 14% •All Volunteer 740 67% •U.S. Fire Administration’s 2016 National Fire Department Census 9/29/2016 27 91 THE REQUIRED FIRE PENSION LEVY IN FY2005 WAS $466,229. THIS HAS GROWN TO $1.2 MILLION IN THE CURRENT YEAR, AND IS PROJECTED TO GROW TO $2.6 MILLION IN TEN YEARS. 9/29/2016 28 92 CURRENT PROJECTIONS INDICATE THAT IN THE NEXT TEN YEARS, TOTAL ANNUAL PUBLIC SAFETY PENSION COSTS (POLICE AND FIRE) WILL HAVE GROWN BY $3.6 MILLION COMPARED TO TODAY. THIS TREND WOULD CONTINUE THROUGH 2040, THE CURRENT DEADLINE FOR FULL FUNDING. 93 WHAT IF CITY COUNCIL ELECTED NOT TO CUT SERVICES FURTHER AND OPTED TO INCREASE PROPERTY TAX LEVY TO FUND PROJECTED GENERAL FUND DEFICIT? 2016 Levy FY2018 B 2017 Levy FY2019 B 2018 Levy FY2020 B 2019 Levy FY2021 B Projected Tax Levy Increase – Status Quo 2.21%2.65%2.73%2.52% Projected Tax Levy Increase – Status Quo plus Deficit 2.21%3.14%4.99%3.89% What if 2-year property tax freeze & lose 25% of income tax? Projected Tax Levy Increase .18%.34%2.56%2.52% Projected Tax Levy Increase, plus Deficit .18%*.34%*10.41%3.87% Deficit that can not be resolved with Tax Levy $357,274 $1,539,152 n/a n/a * Property Tax freeze applicable, except for existing debt obligations.9/29/2016 30 94 9/29/2016 31 VEHICLE REPLACEMENT CHART CITY EQUIP TYPE &FY FY FY FY FY FY FY FY FY FY #SECTION MAKE BODY STYLE YEAR 17 18 19 20 21 22 23 24 25 26 INVENTORY 200 Fire Ford Explorer 2015 X 201 Fire Chevrolet 4WD Tahoe 2009 40,000 202 Fire Chevrolet 4WD Tahoe 2009 40,000 203 Fire Chevrolet 4WD Tahoe-Command 2008 50,000 212 Fire Pierce Dash Squad 2007 100,000 215 Fire Pierce Lance Pumper 1991 100,000 400,000 216 Fire Pierce Sabre Pumper 1994 525,000 231 Fire Pierce Lance Aerial Tower 1991 400,000 600,000 241 Fire International 4400 LP Ambulance 2005 275,000 242 Fire International 4300 LP Ambulance 2004 265,000 243 Fire International 4300 LP Ambulance 2008 315,000 244 Fire International 4400 LP Ambulance 2015 X 251 Fire Pierce Dash 8000 Squad 1991 X 276 Fire GMC Sierra 4WD 3/4 ton 2003 45,000 280 Fire GMC Savanna Van 2003 45,000 281 Fire Ford Explorer 2008 40,000 290 Fire Polaris 4WD ATV 2010 X 298 Fire Triton ATV Trailer 2010 X Fire Dept. Total 525,000 140,000 745,000 870,000 600,000 45,000 0 315,000 0 0 95