Loading...
CITY COUNCIL 2016/09/06 Agenda**AMENDED** THE CITY OF LAKE FOREST CITY COUNCIL AGENDA Tuesday, September 6, 2016 SPECIAL START TIME 6:00 pm City Hall Council Chambers Honorable Mayor, Donald Schoenheider Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:00 pm EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body. Adjournment into executive session RECONVENE INTO REGULAR SESSION PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS ELECTION AND APPOINTMENT OF CITY OFFICER 1. ELECTION BY THE CITY COUNCIL AS REQUIRED BY CHARTER AND CITY CODE City Clerk Margaret Boyer COUNCIL ACTION: Approve the Election and Appointment of City Officer 1. COMMENTS BY MAYOR A. Resolution of Appreciation for retiring Fire Chief, Jeffrey Howell A copy of the Resolution can be found on page 14. COUNCIL ACTION: Approve the Resolution B. Approval of Appointment of Acting Fire Chief, Pete Siebert COUNCIL ACTION: Approve the Appointment of Acting Fire Chief 1 Tuesday, September 6, 2016 City Council Agenda C. Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions as follows: BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER Legal Committee Dave Neumeister A copy of the resolution can be found on page 15. COUNCIL ACTION: Approve the Resolution D. 2016-2017 Board and Commission Appointments/Reappointments LEGAL COMMITTEE NAME OF MEMBER APPOINT/REAPPOINT WARD Jason Maxwell Appoint 1 Dale Tauke Appoint as Chair 3 A copy of the Volunteer Profile sheet begins on page 16. COUNCIL ACTION: Approve the Mayors Appointments 2.COMMENTS BY CITY MANAGER A. Discussion on Lake County Property Taxes -Michael Rummel, Lake County Board Member and -Martin Paulson, Chief County Assessment Officer B. Community Spotlight Lake Forest Lake Bluff Historical Society -Janice Hack, Executive Director of the Lake Forest Lake Bluff Historical Society C. Request for Special Event Permit Approval by the Friends of Lake Forest Parks and Recreation Foundation to host an Oktoberfest event at Deerpath Park PRESENTED BY: Joe Mobile, Superintendent of Recreation (847.810.3941) and Rick Amos, Lake Forest Parks & Recreation Foundation Festival Chairman PURPOSE AND ACTION REQUESTED: The Friends of Lake Forest Parks and Recreation Foundation (“Foundation”) is requesting a Special Event Permit that will allow it to host an Oktoberfest event at Deerpath Park. The event is proposed to be held on Saturday, October 1, from 2-10pm. at Deerpath Park. BACKGROUND AND DISCUSSION: The Foundation is seeking to host a new Oktoberfest event this fall that is scheduled for October 1, 2016. The event involves four or five bands 2 Tuesday, September 6, 2016 City Council Agenda playing music throughout the day in the stage area utilized annually for the Festival and Fireworks event. Additionally, there will be projection screens broadcasting entertainment, a children’s area with games and attractions as well as a collection of German themed activities for attendees to enjoy. Vendors will be available at the event to provide food and beverages; no outside food will be allowed in to the grounds. Deerpath Park, will be set up similar to the annual Festival and Fireworks event, but the area will be reduced. Due to the scope of the event, and anticipated attendance, City Staff has classified this as a “Class A” Special Event, which is outlined in ADMINISTRATIVE DIRECTIVE 1-17. Pursuant to this policy, City Council approval for this class of event is required. At the conclusion of the event, City staff will meet to identify if there are any areas of concern for similar events in the future. COUNCIL ACTION: Approve a Special Event Permit, subject to recommendations provided by Staff, to the Friends of Lake Forest Parks and Recreation Foundation to host an Oktoberfest event at Deerpath Park on Saturday, October 1, 2016. 3. COMMENTS BY COUNCIL MEMBERS PERSONAL COMPENSATION & ADMINISTRATION COMMITTEE A. Update on City Workforce and Benefits -DeSha Kalmar, HR Director 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the August 1, 2016 City Council Meeting Minutes A copy of the minutes can be found on page 18. 2. Approval of Check Register for period July 23- August 26, 2016 Fund Invoice Payroll Total General 711,598 1,631,083 2,342,682 Water & Sewer 128,394 181,040 309,433 Parks & Recreation 192,489 552,335 744,824 Capital Improvements 698,978 0 698,978 Motor Fuel Tax 0 0 0 Cemetery 4,457 30,441 34,897 Senior Resources 14,521 27,952 42,473 Deerpath Golf Course 7,803 789 8,592 3 Tuesday, September 6, 2016 City Council Agenda Fleet 68,142 60,347 128,489 Debt Funds 1,000 0 1,000 Housing Trust 0 0 0 Park & Public Land 111,893 0 111,893 All other Funds 725,492 202,072 927,563 $2,664,767 $2,686,059 $5,350,825 3. Appointment of Pete Siebert as New ESDA Coordinator A copy of ESDA’s Notice of Appointment is attached beginning on page 23. COUNCIL ACTION: Approval of the Appointment 4. Approval of a Resolution of Sympathy for former Water Plant employee, Mark (Tex) Gattis A copy of the Resolution can be found on page 24. COUNCIL ACTION: Approve the Resolution 5. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) The following recommendations from the Building Review Board are presented to the City Council for consideration as part of the Omnibus Agenda. 1579 Conway Road - The Building Review Board recommended approval of additions and alterations to the front of the residence. No public testimony was presented on this petition. (Board vote: 4-0, approved) 1229 Cascade Court South - The Building Review Board recommended approval of additions and alterations to the front of the residence. No public testimony was presented on this petition. This petition was also considered by the Zoning Board of Appeals as detailed in the following agenda item. (Board vote: 4-0, approved) 915 S. Waukegan Road - The Building Review Board recommended approval of a signage plan for NorthShore University HealthSystem medical offices. (An addition to and renovation of the building was previously approved by the City Council.) No public testimony was presented on this petition. (Board vote: 4-0, approved) 611 Illinois Road - The Building Review Board recommended approval of additions and alterations to the existing residence. No public testimony was presented on this petition. This 4 Tuesday, September 6, 2016 City Council Agenda petition was also considered by the Zoning Board of Appeals as detailed in the following agenda item. (Board vote: 5-0, approved) The Ordinances approving the petitions as recommended by the Building Review Board, with key exhibits attached, are included in the Council packet beginning on page 25. The Ordinances, complete with all exhibits, are available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances approving the petitions in accordance with the Building Review Board’s recommendations. 6. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) The following recommendations from the Zoning Board of Appeals are presented to the City Council for consideration as part of the Omnibus Agenda. 1167 N. Sheridan Road – The Zoning Board of Appeals recommended approval of a variance from the side yard, rear yard and steep slope setbacks to allow removal of an existing chimney and construction of an elevator in the foot print of the chimney. The purpose of the project is to address accessibility needs of the owners. Neighboring residents suggested that an alternative location for the elevator, interior to the house, be considered. After reviewing the alternative locations for the elevator that were studied by the petitioner’s architect, the Board recommended approval of the petition as presented. (Board vote: 6 - 0, approved) 611 Illinois Road – The Zoning Board of Appeals recommended approval of a variance from the side yard setback to allow additions and alterations to the existing residence. The encroachment of the additions does not exceed the encroachment of the existing residence. A neighbor asked that exterior lighting on the rear addition be minimized. The Zoning Board of Appeals addressed this concern by requiring exterior lights to be fully screened by fixtures which direct light downward, eliminating spillover light on to the neighboring properties. This petition was also considered by the Building Review Board as noted in the previous agenda item. (Board vote: 6 - 0, approved) 1229 Cascade Court South – The Zoning Board of Appeals recommended approval of a variance from the side yard setback to allow the addition of an open front porch partially within the required setback. No public testimony was presented on this petition. This petition was also considered by the Building Review Board as noted in the previous agenda item. (Board vote: 6 - 0, approved) 373 E. Westminster – The Zoning Board of Appeals recommended approval of a variance from the front yard setback to allow a new residence to be sited consistent with the established setback pattern in the neighborhood. No public testimony was presented on this petition. The 5 Tuesday, September 6, 2016 City Council Agenda Historic Preservation Commission also considered this petition and approved the demolition of the existing house and the replacement residence. (Board vote: 6 - 0, approved) The Ordinances approving the petitions as recommended by the Zoning Board of Appeals, with key exhibits; are included in the Council packet beginning on page 61. The Ordinances, complete with all exhibits, are available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances approving the petitions in accordance with the Zoning Board of Appeals’ recommendations. 7. Approval of an Agreement to Perform Additional Engineering Services for the Western Avenue Streetscape Improvement Project STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry (810-3565) PURPOSE AND ACTION REQUESTED: Staff is requesting City Council approval for Phase I engineering services to Gewalt Hamilton Associates (GHA) to perform Phase I Professional Engineering Services for the Western Avenue Streetscape Improvement Project. Additionally, upon grant award notification from the State, staff requests City Council authorization for the City Manager to award Phase II Professional Engineering Services to GHA. BACKGROUND/DISCUSSION: In April of 2016, City Council approved an agreement to GHA to develop the design and specifications for the Western Avenue Streetscape Improvement Project. To date, all services noted below except final engineering have been completed. 1. Project Initiation and Coordination 2. Topographic Survey, Right-Of-Way Survey, and Base Plan Preparation 3. Preliminary Engineering (including estimated probable project costs) 4. Final Engineering In May of 2016, City staff was notified about the release of the 2016 Illinois Transportation Enhancement Program (“ITEP”) cycle and a call for eligible projects. Staff believes the Western Avenue Streetscape Improvement Project would be a good fit for this program and if awarded, ITEP would fund 80% of the project cost (Approximately $560,000)On June 6, 2016, City Council approved the required resolutions authorizing the City to submit the ITEP application. City staff submitted an application for funding to the Illinois Department of Transportation (“IDOT”) on June 16, 2016. Notification of successful projects is expected in mid-late October. While GHA has been preparing construction documents for the project under the previously approved contract, this new proposal provides the scope of services necessary to meet the Phase I & Phase II engineering requirements that IDOT will require in the event the grant is awarded (a copy of the full GHA proposal is provided on page 92 of the packet). IDOT’s required Phase I scope of services includes: 1. Project Initiation, Coordination and Data Collection 6 Tuesday, September 6, 2016 City Council Agenda 2. Project Administration 3. Environmental Studies 4. Preliminary Engineering 5. Project Development Report Phase II scope of services includes preparation of final design plans and specifications for bidding purposes. The previously approved engineering services contract includes most of the effort that would be involved in preparing final plans and specifications for a federally funded project; however, the federal funding process adds some additional requirements that were not included in this original scope. Additional efforts would include preparation of estimates of time, preparing submittal packages to IDOT for review, and responding to IDOT comments during the submittal process. Having both phases funded and completed in a timely manner will show IDOT that the City is committed to this project and that it will be “shovel ready” if funding is awarded. It is staff’s hope that approval of such services will help the City in the State’s review process of the grant application. As further evidence of the City’s commitment to the project, City staff, along with the City’s Engineer and Bruce Christensen (Transportation Coordinator for Lake County’s Division of Transportation), met with IDOT in Schaumburg for a Phase I Kick-Off meeting on June 28. This meeting is the first step in the IDOT process for federally funded projects. Below are two schedules based on if/when the notice to proceed with Phase I would be given to GeWalt Hamilton. The first schedule assumes City Council’s approval this evening; the second schedule is based on waiting on grant notification from the State in late October / early November. Notice to Proceed – 9/6/16 Notice to Proceed – 11/1/16 Engage Phase I Sub-Consultant 9/7/16 11/2/16 Draft Phase I Submittal to City 10/7/16 12/1/16 Submittal of Phase I to IDOT 10/14/16 12/8/16 Anticipated Design Approval 11/18/16 1/27/17* Pre-Final Plan and Draft Construction Engineering Agreement Submitted to IDOT 12/2/16 1/20/17 City Council Approval of Construction Engineering Agreement 1/17/17 3/7/17 Final Plan and Construction Engineering Agreement Submitted to IDOT 1/30/17 3/20/17 Project Bid Opening 4/28/17 6/16/17 City Council Approval of Bid 6/5/17 8/7/17 Pre-Construction Meeting 6/26/17 8/28/17 Construction Start Date 7/5/17 9/5/17 Construction Complete 11/17/17 6/1/18** *Additional time for review during holiday period **Assumes no construction during the winter months and resuming April 1, 2018 7 Tuesday, September 6, 2016 City Council Agenda When the City has all engineering and landscaping plans completed and has received the results of the ITEP grant submittal, implementation of the project will be subject to approval by City Council. BUDGET/FISCAL IMPACT: The total cost for this project, as outlined above in the scope of services, is $17,750. Below is an estimated summary of project budget: Services FY ’17 Funding Source Account Number Amount Requested Budgeted? Y/N Phase I Engineering Public Works/ Engineering Contract Services 101-3747-417-3510 $14,350 N Phase II Engineering Public Works/ Engineering Contract Services 101-3747-417-3510 $3,400 N As a non-budgeted expense, this amount will be funded from the General Fund reserves. If needed, a supplemental appropriation will be requested at year-end. COUNCIL ACTION: Approval of an agreement to Gewalt Hamilton Associates to perform Phase I Professional Engineering Services for the Western Avenue Streetscape Improvement Project, not to exceed $14,350. Additionally, upon grant award notification, authorize the City Manager to award Phase II Professional Engineering Services to GHA, not to exceed $3,400. 8. Request for the City Council to Waive the Bidding Process and purchase a replacement security camera system for the Public Safety Building from state bid vendor CDS Office Technologies, to purchase related network switches from low bidder CK Cables and Kits and purchase a server with required storage from low bidder Paragon Micro. STAFF CONTACT: Karl Walldorf, Chief of Police (847-810-3803). PURPOSE AND ACTION REQUESTED: Staff is requesting City Council waive the bidding process (in part) and grant authorization to award the vendor, CDS Office Technologies, for the purchase of hardware, software and installation for a new video recording system. This item is included in the FY2017 Capital Equipment Program. In addition, staff requests the purchase of two required network switches from CK Cables and Kits and one server with required storage from Paragon Micro. Both of these vendors were selected through competitive bid. BACKGROUND/DISCUSSION: The Police Department uses two legacy video systems to record video inside the Public Safety Building. One system records the security cameras in the building. One system records the cameras located in the secure lockup and interview rooms. Both legacy systems, and the related cameras, are outdated and crash frequently, sometimes causing data loss. Neither system is compatible with the other, nor is either compatible with the squad car video camera system purchased by the department in 2013. We are asking to replace both systems with a state bid system from 8 Tuesday, September 6, 2016 City Council Agenda state bid vendor CDS which is compatible with our existing squad car system. In doing so, we are also asking to purchase two network switches, and a server with appropriate memory, to enable us to accommodate this new video system. BUDGET/FISCAL IMPACT: Police has been planning for the replacement of these two video systems for some time and requested funding in the FY2017 capital process for the video system itself. We are requesting additional expenditure from our DUI Seizure Account to cover the additional cost of the related network switches and storage server. Project Component Winning Bid Vendor Amount Camera hardware and software CDS (state bid vendor) $20,710.00 Two Network Switches CK Cable and Kits (low bid) $2,399.90 Server and Storage Drives Paragon Micro (low bid) $9,817.81 Total $32,927.71 Network Switch Vendor Quote Number Quote Amount CDW-G HP65688 $12,855.28 CDS 450968 $7,834.00 CK Cables and Kits KD072616a $2,399.90 Server Vendor Quote Number Quote Amount Paragon Micro 726510 $9,817.81 CDW-G HGJH488 $10,383.50 CDS 450959 $11,515.00 FY2017 Funding Source Account Number Account Budget Amount Requested Budgeted? Y/N Capital Fund 311.7672.421.7549 $25,495.00 $25,495.00 Y DUI Seizure Fund 247.0001.499.6610 $7,432.71 $7,432.71 Y Total $32,927.71 COUNCIL ACTION: Waive the Bidding Process and purchase a replacement security camera system for the Public Safety Building from state bid vendor CDS Office Technologies, to purchase related network switches from low bidder CK Cables and Kits and purchase a server with required storage from low bidder Paragon Micro in the total amount of $32,927.71. COUNCIL ACTION: Approve the eight (8) Omnibus items. 6. ORDINANCES 7. ORDINANCES AFFECTING CODE AMENDMENTS 9 Tuesday, September 6, 2016 City Council Agenda 1. Consideration of an Ordinance Amending Chapter 135 of the City Code, as Recommended by City Staff. (Waive first reading and grant final approval) PRESENTED BY: Craig Lepkowski, Police Commander (847-810-3807) PURPOSE AND ACTION REQUESTED: Staff requests approval of an amendment to the City Code pertaining to Chapter 135 – Offenses Affecting Public Health, Safety and Decency. On January 20, 2015, City Council granted final approval of an Ordinance adopting an updated City Code. As a follow up, City Staff and the City Attorney have begun to review certain provisions of the code to determine whether changes are required to reflect changes in practices or policies of the City. As part of that review, the City Manager, Executive Staff, the City Council Liaison, and the City Attorney have reviewed the City Code provisions relating to Chapter 135 – Offenses Affecting Public Health, Safety and Decency. The proposed blacklined amendment to the City Code relating to the code is included in the Council packet beginning on page 111. BACKGROUND: The proposed amendment modifies and updates the current code to include current state language and descriptions of the offense. COUNCIL ACTION: Approval of an Ordinance Amending Chapter 135 of the City Code, as Recommended by City Staff. (Waive first reading and grant final approval) 2. Consideration of an Ordinance Amending Chapter 75 of the City Code, as Recommended by City Staff. (First Reading) PRESENTED BY: Craig Lepkowski, Police Commander (847-810-3807) PURPOSE AND ACTION REQUESTED: Staff requests approval of an amendment to the City Code pertaining to Chapter 75 – Bicycles. On January 20, 2015, City Council granted final approval of an Ordinance adopting an updated City Code. As a follow up, City Staff and the City Attorney have begun to review certain provisions of the code to determine whether changes are required to reflect changes in practices or policies of the City. As part of that review, the City Manager, Executive Staff, the City Council Liaison, and the City Attorney have reviewed the City Code provisions relating to Chapter 75 – Bicycles. A black line copy of the proposed Ordinance showing recommended changes along with a copy of the current Code relating to Bicycles is also included in the Council packet beginning on page 113. BACKGROUND: The proposed amendment modifies and updates the current code to eliminate conflicting language on minimum fine amounts. Pursuant to City Code, any proposed change in fees requires two readings by the City Council. 10 Tuesday, September 6, 2016 City Council Agenda COUNCIL ACTION: Approval of an Ordinance Amending Chapter 75 of the City Code, as Recommended by City Staff. (First Reading) 3. Consideration of an Ordinance Amending Chapter 95 of the City Code, as Recommended by City Staff. (First Reading) PRESENTED BY: Victor Filippini, City Attorney STAFF CONTACT: Margaret Boyer 847.810.3674 PURPOSE AND ACTION REQUESTED: Staff requests approval of first reading of amendments to Chapter 95 of the City Code. On January 20, 2015, the City Council granted final approval of an Ordinance adopting an updated City Code. As a follow up, City Staff and the City Attorney have begun to review certain provisions of the code to determine whether changes are required to clarify the existing regulations and to reflect changes in practices or policies of the City. As part of that review, the City Manager, Executive Staff, the City Council Liaison, and the City Attorney have reviewed Chapter 95 (Health and Sanitation) of Title IX (General Regulations) of the City Code and have proposed amendments to various sections of Chapter 95. A working draft of the proposed amendments is included in the Council packet beginning on page 115. BACKGROUND: At the time the City Council approved the updated City Code in 2015, it was recognized that various elements of the City Code were not reflective of State law, current practices, or implementation practices of the City. Based on a thoroughgoing review of Title IX, Chapter 95 of the City Code, the attached working draft of amendments was prepared. The attached draft attempts to update provisions where that are outdated, conform certain provisions to State law, and align City practices with the terms of the City Code. The working draft reflects certain open issues including, without limitation, the interest rate that should apply to unpaid costs and other fees (such as third-party service fees and attorneys’ fees) incurred by City in connection with the correction or abatement of public nuisances on private property. Subject to resolution of this open issue and fine-tuning of the amendments, the attached draft represents a substantially complete update of Chapter 95 of the City Code. RECOMMENDATION: In order to advance the update of Chapter 95 of the City Code, it is recommended that the City Council grant first reading of the attached draft ordinance. An updated version of the ordinance will be presented to the City Council for final action after the final internal reviews are completed. Pursuant to City Code, any proposed change in fees requires two readings by the City Council. 11 Tuesday, September 6, 2016 City Council Agenda COUNCIL ACTION: It is recommended that the City Council grant first reading of an ordinance amending Chapter 95 of the City Code. 4. Consideration of an Ordinance Amending Chapter 98 of the City Code, as Recommended by City Staff. (First Reading) PRESENTED BY: Victor Filippini, City Attorney STAFF CONTACT: Margaret Boyer 847.810.3674 PURPOSE AND ACTION REQUESTED: Staff requests approval of first reading of amendments to Chapter 98 of the City Code. On January 20, 2015, the City Council granted final approval of an Ordinance adopting an updated City Code. As a follow up, City Staff and the City Attorney have begun to review certain provisions of the code to determine whether changes are required to clarify the existing regulations and to reflect changes in practices or policies of the City. As part of that review, the City Manager, Executive Staff, the City Council Liaison, and the City Attorney have reviewed Chapter 98 (Streets and Sidewalks) of Title IX (General Regulations) of the City Code and have proposed amendments to various sections of Chapter 98. A working draft of the proposed amendments is included in the Council packet beginning on page 125. BACKGROUND: At the time the City Council approved the updated City Code in 2015, it was recognized that various elements of the City Code were not reflective of State law, current practices, or implementation practices of the City. Based on a thoroughgoing review of Title IX, Chapter 98 of the City Code, the attached working draft of amendments was prepared. The attached draft attempts to update provisions where that are outdated, conform certain provisions to State law, and align City practices with the terms of the City Code. Although there remains some fine-tuning of the amendments, the attached draft represents a substantially completed update of Chapter 98 of the City’s Code. RECOMMENDATION: In order to advance the update of Chapter 98 of the City Code, it is recommended that the City Council grant first reading of the attached draft ordinance. An updated version of the ordinance will be presented to the City Council for final action after the final internal reviews are completed. Pursuant to City Code, any proposed change in fees requires two readings by the City Council. COUNCIL ACTION: It is recommended that the City Council grant first reading of an ordinance amending Chapter 98 of the City Code. 8. NEW BUSINESS 9. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 12 Tuesday, September 6, 2016 City Council Agenda 10. ADJOURNMENT Office of the City Manager September 2, 2016 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 13 14 15 16 17 The City of Lake Forest CITY COUNCIL Proceedings of the Monday, August 1, 2016 City Council Meeting - City Council Chambers 6:30 pm CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:35pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: None. Also present were: Robert Kiely, City Manager; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Elizabeth Holleb, Finance Director; Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Karl Walldorf, Chief of Police; Rob Copeland, Deputy Chief of Police; Mike Strong, Assistant to the City Manager and Anne Whipple. There were approximately 20 present in the audience. PLEDGE OF ALLEGIANCE- was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Schoenheider stated that it was an honor to have hosted the six-day Western Amateur Golf Event at the Knollwood Club. Mayor Schoenheider stated that Wednesday is Lake Forest Day, and invited all to come out and celebrate what makes the City of Lake Forest so special. Mayor Schoenheider gave an update on the Smart Meter program from ComEd to include conversations with State Representative’s, Scott Druy and Julie Morrison to begin to work on a plan for a permanent opt-out program. COMMENTS BY CITY MANAGER A. Vote By Mail Campaign -Lake County Clerk, Carla Wyckoff City Manager Robert Kiely Jr. introduced Carla Wyckoff, Lake County Clerk. Ms. Wyckoff reported on Lake County’s “Vote by Mail” campaign. B. Information on Bicycle Regulations in Lake Forest -Chief of Police, Karl Walldorf 18 Proceedings of the Monday, August 1, 2016 Regular City Council Meeting City Manager Robert Kiely Jr. introduced Police Chief Karl Walldorf. Chief Walldorf provided an update on current bicycle regulations and the low level of incidents. After discussion with the City Council, Chief Karl Walldorf stated that the Traffic Safety Committee will look into solutions that include the removal of “legacy” signage, new signage, education and the possibility of bike lanes. COMMENTS BY COUNCIL MEMBERS LAKE FOREST COLLABORATIVE FOR ENVIROMENTAL LEADERSHIP 1. Consideration of a Resolution Directing the Plan Commission to Review, Evaluate and Make Recommendations on the Draft Sustainability Plan and Incorporation of the Plan into the Lake Forest Comprehensive Plan. (Approve by Motion) Alderman Jack Reisenberg reported the following: • The City’s Strategic Plan directed the development of a Sustainability Plan to establish a vision and goals to assure that future decisions are considered in the context of protecting and preserving natural resources and our unique environment for future generations. • The Lake Forest Collaborative for Environmental Leadership, with representatives from the City, the School Districts, Lake Forest College and Lake Forest Open Lands Association took on the task of drafting the plan. • The Collaborative engaged the public in the process of drafting the Plan by conducting a survey and holding Community Engagement Forums. Alderman Reisenberg stated that he attended the Forums and has worked closely with Curt Volkman who is leading the efforts of the Collaborative. • The draft Plan that is before the Council is not for review or approval, but for direction on next steps. • To provide for the opportunity for more public exposure and discussion of the draft Plan, we are recommending that the Council direct the Plan Commission to conduct a public hearing on the Plan and to consider whether the vision and goals presented in the draft Plan should be incorporated into the City’s Comprehensive Plan. • It is important to note that the Collaborative not only developed a vision and goals around sustainability, but also took the next step of considering how the vision and goals could be achieved. The appendices provided to the Council include recommendations for implementation. • Implementation would occur over time and could require changes in operations, Code amendments or consideration during the City’s budget process depending on the recommendation. The recommended actions will be considered and acted on individually, after adoption of the overall Plan. 19 Proceedings of the Monday, August 1, 2016 Regular City Council Meeting • A Resolution is included in the Council’s packet which will move community consideration of the Sustainability Plan forward. Alderman Reisenberg asked the Council to join him in supporting the Resolution. The City Council and City Manager had discussion on benchmarking, goals and successes, next steps and other initiatives. Mayor Schoenheider asked if there was anyone who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approve a motion in support of a Resolution directing the Plan Commission to hold a public hearing to consider the Sustainability Plan as an amendment to the City’s Comprehensive Plan. Alderman Reisenberg made a motion approving a motion in support of a Resolution directing the Plan Commission to hold a public hearing to consider the Sustainability Plan as an amendment to the City’s Comprehensive Plan, seconded by Alderman Beidler. The following voted “Yay”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yay’s, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the July 18, 2016 City Council Meeting Minutes 2. Approval of Check Register for period June 25- July 22,2016 3. Award of a Twelve (12) Month Contract with Call One for Telecommunication Services 4. Consideration of a Resolution supporting the continued Federal funding of the Medicare State Health Insurance Assistance Program (SHIP) 5. Approval of the Intergovernmental Program Agreement between the City of Lake Forest and the Lake Bluff Park District 6. Approval of an Agreement to Provide Engineering Services for the Winwood Lane Sanitary Sewer Design 7. Consideration of Approvals Regarding the Metra/UP North Commuter Station Renovation Project COUNCIL ACTION: Approve the seven (7) Omnibus items 20 Proceedings of the Monday, August 1, 2016 Regular City Council Meeting Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on item #6 and item #7. Mayor Schoenheider asked for a motion to approve the seven Omnibus items as presented. Alderman Adelman made a motion to approve the seven Omnibus items as presented, seconded by Alderman Reisenberg. The following voted “Yay”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yay’s, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES ORDINANCES AFFECTING CODE AMENDMENTS 1. Approval of an Ordinance Amending Chapter (“Officers and Employees”) of the City Code Eliminating the Residency Requirement for City Clerk (Waiver of First Reading and Final Approval). City Attorney, Victor Filippini reported that the Ordinance for Council consideration would eliminate the residency requirement for the office of City Clerk by amending Section 31.070 of the City Code for The City of Lake Forest. Additionally, if the ordinance is approved, then the City Manager will formally resign his position as City Clerk and the Council will be asked to appoint Deputy Clerk Boyer as Clerk at the Council’s first meeting in September. COUNCIL ACTION: Waive first reading and grant final approval of an Ordinance that amends Section 31.070 of the City Code to eliminate the residency requirement for the Office of City Clerk. Alderman Moreno made a motion to waive first reading and grant final approval of an Ordinance that amends Section 31.070 of the City Code to eliminate the residency requirement for the Office of City Clerk, seconded by Alderman Reisenberg. The following voted “Yay”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yay’s, 0 Nays, motion carried. NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 21 Proceedings of the Monday, August 1, 2016 Regular City Council Meeting Residents were reminded that the City Hall parking lot will be closed beginning Monday August 8 through Friday, September 2. ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Adelman. Motion carried unanimously by voice vote at 7:50 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 22 NOTICE OF APPOINTMENT (Mr.) (Mrs.) (Ms.) __________________________________________________________________ has been appointed (EMA) of __________________________________________ , effective _____________________________ Date (He) (She) has taken the Emergency Services and Disasters Agency Personnel Oath by section 20 of the Illinois Emergency Services and Disaster Agency Act of 1988. The ESDA Coordinator/Liaison shall have the direct responsibility within the political subdivision for the implementation of Section 10 of the above-referenced Act. ____________ ______________________________________________________ Date Signature (City Mayor, Village Pres. or County Board Chairman) ______________________________________________________ Signature (EMA Coordinator) Mailing Address: ______________________________________________________ ______________________________________________________ Business Phone: __________________________________ Residence Phone: __________________________________ Date of Oath Taken: __________________________________ IESDA Form 154-Revised 8/88 Date: __________________ I, _________________________________________________________________________________ ___________________________________________________________________________________ Name of Political Subdivision Do solemnly swear (or affirm) that I will support and defend and bear true faith and allegiance to the Constitution of the United States and the State of Illinois, and the territory, institutions, and facilities thereof both public and private, against all enemies, foreign and domestic; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. And I do further swear (or affirm) that I do not advocate, nor am I, nor have I been a member of any political party or organization that advocates the overthrow of the government of the United States or of this State by force or violence; and that during such time as I am affiliated with the _________________________ EMA. I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or this State by force or violence. _____________________________________ Signature of EMA Coordinator _____________________________________ _____________________________________ Signature of Notary Public Political Subdivision Notice of Appointment 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 July 26, 2016 Revised August 24, 2016 Mr. Chuck Myers City of Lake Forest 800 N. Field Drive Lake Forest, IL 60045 Re: City of Lake Forest Professional Engineering Services Proposal Dear Mr. Myers: Thank you for requesting this proposal from Gewalt Hamilton Associates (GHA) to provide Phase I & Phase II engineering services for the proposed Western Avenue Traffic Safety Enhancement Project within the City of Lake Forest. We understand the City has submitted an application to the Illinois Department of Transportation (IDOT) seeking Illinois Transportation Enhancement Program (ITEP) funds for construction of the project. Should the City be awarded ITEP funding, Preliminary (Phase I) & Design (Phase II) Engineering services in accordance with the regulations for Federal Funding will be required. While GHA is preparing construction documents for the project under a previously approved contract, this proposal provides the scope of services necessary to meet the Phase I & Phase II Engineering requirements that would be required in the event that the project is awarded ITEP funding. I. Project Understanding The scope of improvements along Western Avenue include sidewalk and crosswalk upgrades, restoration of parkway, curb and pavement removal and expansion of the pavement to provide additional on-street parking. All of this work is anticipated to occur within the existing Right of Way (ROW). II. Phase I Scope of Services All work will be performed in accordance with current IDOT and City standards and guidelines. Based on the scope of work and discussions that occurred at the June 28, 2016 Kickoff meeting with the IDOT Bureau of Local Roads, the project will be processed as a State Approved Categorical Exclusion without a report following IDOT form BLR 19100. We have organized our Phase I Scope of Services into five (5) primary tasks, detailed below: Task A – Project Initiation, Coordination & Data Collection Coordination is a large part of any Phase I Engineering Study. GHA will coordinate with federal, state, and local agencies throughout the duration of the project. It is assumed that, as studies and analyses achieve closure on design and environmental issues, the project will be presented at FHWA/IDOT BDE coordination meeting(s). The following tasks are anticipated during this phase of the project. 92 CLF N. Western Avenue Phase I & Phase II Engineering Proposal August 24, 2016 Page 2 1. Coordination with City of Lake Forest GHA will provide regular communication with the City, including copies of all transmittals and regular updates on milestone approvals as documents, reports and Subconsultant plans are received. 2. Coordination with IDOT Representatives from GHA will attend a formal Kickoff meeting with City staff, IDOT Bureau of Local Roads staff, and the Lake County Council Liaison. BLRS staff will provide initial direction regarding required environmental clearances, document the scope of work and provide preliminary concurrence with the project termini. GHA will prepare an agenda and meeting minutes and distribute to all attendees – This meeting occurred on June 28, 2016. Task B – Project Administration 1. Preparation & Submittal of Reports GHA will submit the pre-final reports and documents to the City for review. We will also submit the various reports and preliminary plans to the corresponding agencies as directed by the City. All final plans and reports (e.g. Phase I Engineering Report, Environmental Report, etc.) will be provided to the City in hard copy and electronic format. Task C – Environmental Studies GHA will prepare the required submittals and ensure the necessary coordination is completed so the project can receive Design Approval (DA) clearances for Special Waste impacts. 1. nvironmental Field Review/Reconnaissance GHA will conduct an environmental field review to identify the presence of any environmental resources within the project corridor. 2. Wetlands There are no wetlands/Waters of the US (WOUS) present within the project limits and wetland impacts are not anticipated. 3. Preliminary Environmental Site Assessment (PESA) GHA will engage Huff & Huff as a sub-consultant to prepare the Local Agency PESA and provide preliminary research for the intimal Special Waste Clearance. Any potential special waste issues will be addressed in Phase II Design Engineering. The Huff & Huff proposal is attached. Task D – Preliminary Engineering 1. GHA will utilize the preliminary plans and typical sections (existing and proposed) for the proposed roadway improvements and incorporate them into the Project Development Report. 2. An Engineers Opinion of Probable Cost (EOPC) will be developed and submitted to IDOT as part of the Project Development Report. Task E – Project Development Report The Phase I Engineering Study culminates in the completion and submittal of the Project Development Report (PDR). GHA will prepare Pre-Final (draft) and final versions of the PDR 93 CLF N. Western Avenue Phase I & Phase II Engineering Proposal August 24, 2016 Page 3 document and attachments. The PDR will follow the requirements of IDOT BLR 19100, which addresses processing the project as a State Approved Categorical Exclusion without report. III. Phase II Scope of Services A typical scope of work for Phase II engineering services would include preparation of final design plans and specifications for bidding purposes. The previously approved engineering services contract includes most of the effort that would be involved in preparing final plans and specifications for a federally funded project; however, the federal funding process adds some additional requirements that were not included in this original scope. Additional efforts would include preparation of estimates of time, preparing submittal packages to IDOT for review, and responding to IDOT comments during the Pre-Final and Final PS&E submittal process. IV. Project Schedule and Engineering Staff We are prepared to commence work as soon as we are given authorization to proceed. Dan Strahan, P.E., CFM will serve as the Project Manager. Mr. Daniel Brinkman, PE, PTOE will oversee the Phase I documentation and submittals to IDOT Bureau of Local Roads and Streets. Mr. Kevin Belgrave will oversee preparation and submittal of the Phase II plan, specifications, & estimate. Additional professional and technical staff will provide support as needed. The conceptual schedule below assumes that (1) authorization to proceed with Phase I services is received from the City on September 7, 2016, and (2) authorization to proceed with Phase II services is received from City staff on or before November 4, 2016 following an October or early November announcement that the project has been awarded ITEP funding: 1. Engage Phase I Subconsultant September 7, 2016 2. Draft Phase I submittal to City October 7, 2016 3. Submittal of Phase I to IDOT October 14, 2016 4. Anticipated Design Approval November 18, 2016 5. Pre-Final Submittal to IDOT December 2, 2016 6. Final PS&E Submittal March 20, 2017 7. IDOT Letting April 28, 2017 V. Compensation for Services For the services noted above, GHA proposes lump sum fees by phase as described below: Service Lump Sum Fee Phase I Engineering Services (GHA) $7,800.00 Phase I Environmental Engineer (Subconsultant) $5,750.00 Phase I Reimbursable Expenses $800.00 Phase II Engineering Services (GHA) $3,200.00 Phase II Reimbursable Expenses $200.00 Total Lump Sum Fee + Direct Subconsultant Costs + Reimbursables $17,750.00 For any additional services beyond those outlined in Section II: Scope of Services, the Client shall pay GHA on a time and material basis in accordance with the approved Professional Services Agreement between GHA and the City of Lake Forest effective May 1, 2016, as indicated below. 94 CLF N. Western Avenue Phase I & Phase II Engineering Proposal August 24, 2016 Page 4 Please note that these rates represent a discount of approximately 10% off of our standard rates. Principal Engineer $158/hr. Staff Engineer $106/hr. Senior Engineer $134/hr. Senior Engineering Technician $106/hr. Senior Environmental Consultant $134/hr. Environmental Consultant $106/hr. Professional Engineer $116/hr. Engineering Technician II $92/hr. Registered Land Surveyor $112/hr. Engineering Technician I $68/hr. GIS Professional $112/hr. Clerical $56/hr. If required, any reimbursable expenses, including items such as printing, messenger service, mileage etc., will be billed direct to the Client without markup. Mileage is billed at $0.50/mile. Statements of GHA charges made against a project are submitted to clients every four weeks and will detail services performed. This permits the client to review the status of the work in progress and the charges made. VI. General Conditions The general conditions of the contract shall be as delineated in the Professional Services Agreement between the City of Lake Forest and GHA. Should you have any questions, please feel free to contact us. If our proposal is acceptable, please sign below indicating your acceptance of this Agreement in its entirety. Sincerely, Gewalt Hamilton Associates, Inc. Daniel J. Strahan, P.E., CFM Associate/Senior Engineer ACCEPTED BY: City of Lake Forest Chuck Myers Superintendent Cemetery, Parks & Forestry Date 2016.M049 CLF N. Western Avenue ITEP PH I & II-REV 8-24-16 95               July 20, 2016    Mr. Daniel P. Brinkman, P.E., PTOE  Associate/Senior Transportation Engineer  Gewalt Hamilton Associates, Inc.  625 Forest Edge Drive  Vernon Hills, Illinois 60061    Re:   Phase I Environmental Services – PESA   N. Western Avenue   Lake Forest, Lake County, Illinois   Proposal No. 81.PT00065.17    Dear Mr. Brinkman:    Huff & Huff, Inc., a subsidiary of GZA GeoEnvironmental, Inc. (Consultant) is pleased to submit  this proposal to Gewalt Hamilton Associates, Inc., (Client) to conduct a Preliminary  Environmental Site Assessment (PESA) for the proposed traffic safety enhancement project.      The proposed project corridor along N. Western Avenue extends from Franklin Place East to  approximately 200 feet north of Thomas Place in Lake Forest, Illinois. The project corridor is  just north of downtown Lake Forest in a primarily residential area just west of the Union Pacific  railroad tracks. This proposal presents our project approach, the scope of services, cost, and  schedule for completing the project.      1.  SCOPE OF SERVICES    Task 1 – Preliminary Environmental Site Assessment (PESA)      The process will follow general protocols contained within:   A Manual for Conducting Preliminary Environmental Site Assessments for Illinois  Department of Transportation (IDOT) Highway Projects (Erdmann et al., 2012)   ASTM International (ASTM) standard 1527‐13    The IDOTs Bureau of Design and Environment (BDE) Procedure Memorandum Number  10‐07, Special Waste Procedures.  This memo was incorporated into Chapter 27‐3 of the  IDOT BDE Manual in June 2012.   IDOT Bureau of Local Roads and Streets (BLRS) Manual, Chapter 20‐12, Special Waste, July  2013.   Public Act 96‐1416   Clean Construction or Demolition Debris Fill Operations (CCDD) and Uncontaminated Soil  Fill Operations: Amendments to 35 Illinois Administrative Code 1100.  Effective on August  27, 2012.    A.  Historical Research  The site's historical land use/ownership record will be developed from standard historical  sources.  Historic aerial photographs will be reviewed to identify land use over time and  96 July 20, 2016  Gewalt Hamilton Associates, Inc.  81.PT00065.17 Western Avenue Lake Forest – PESA   Page | 2      P:\FY2017\Transportation\GHA\Lake Forest\81.PT00065.17 GHA Lake Forest PESA.docx    Proactive by Design    potential areas of environmental concern, such as areas of surface disturbance and outside storage.  B.  Site Evaluation    Current environmental features and conditions of sites adjacent to the right‐of‐way/project area will be evaluated. A site  walkover of potential right‐of‐way/project areas designated for excavation and/or acquisition will be conducted for first‐ hand evaluation of current environmental conditions within the project limits.  All of the features and conditions listed  above will be investigated and, as appropriate, documented in photographs.  The land‐use and housekeeping practices of  adjacent properties also will be evaluated in accordance with ASTM protocols.    C.  Records Review    A records review will be conducted to determine potential environmental concerns within the study area.  It will include  a search of standard state and federal environmental record databases in accordance with the specifications of ASTM  standards.  This search is based on the outline of the study area.      Specifically, Consultant will search each database to identify any potential sources requiring further investigation.  As  appropriate, Freedom of Information Act (FOIA) requests will be filed with the IEPA to obtain additional data pertaining  to identified sites.      D. Report Preparation    One report summarizing the results of the evaluation will be prepared. The following information will be included in this  report:    a) The project location and description  b) Historical uses of corridor.  c) The area geology and hydrology.  d) The environmental status of sites adjacent to the corridor regarding chemical use and storage,  underground and aboveground storage tanks, solid waste, special waste, and hazardous waste,  and PCBs.   e) An analysis of the site inspection.  f) A summary of the findings regarding any environmental concerns.  This will include IDOT's per Memo 66‐ 10 and identification of Potentially Impacted Properties (PIPs) per Subpart F, Section 1100, 35 IAC, related  to Clean Construction Demolition Debris management.    Task 2 – QA/QC   Time under this task includes QA/QC time for the PESA report as described above.      Task 3 – Project Management      Time under this task includes project administration and management activities that include cost and schedule tracking,  coordination with Client on authorized activities, document production and other in‐house management activities.     2.  PROJECT COSTS    The project costs for the proposed tasks are included on the attached spreadsheets.    97 98 July 20, 2016  Gewalt Hamilton Associates, Inc.  81.PT00065.17 Western Avenue Lake Forest – PESA   Page | 4      P:\FY2017\Transportation\GHA\Lake Forest\81.PT00065.17 GHA Lake Forest PESA.docx    Proactive by Design      TERMS AND CONDITIONS  FOR PROFESSIONAL SERVICES  Including Site Investigation, Remediation,  Geotechnical, Construction, And Testing    © 2016 by Huff & Huff, Inc., a Subsidiary of GZA GeoEnvironmental, Inc.    These Terms and Conditions, together with Huff & Huff, Inc.’s (H&H’s) Proposal, make up the Agreement between H&H  and you, Client, named in the attached proposal.   Before signing the Proposal, be sure you read and understand the paragraphs entitled "Indemnification” and  "Limitation of REMEDIES" which deal with the allocation of risk between you and H&H.  1.  Services.  H&H will perform the services set forth in its Proposal and any amendments or change orders authorized  by you.  Any request or direction from you that would require extra work or additional time for performance or  would result in an increase in H&H's costs will be the subject of a negotiated amendment or change order.  2.  Standard of Care; Warranties.     a.  H&H will perform the services with the degree of skill and care ordinarily exercised by qualified   professionals performing the same type of services at the same time under similar conditions in the same   or similar locality.     b.  H&H warrants that its construction services will be of good quality, free of faults and defects and in   conformance with the Proposal.    c.  EXCEPT AS SET FORTH IN SUBSECTIONS 2a AND 2b, ABOVE, NO WARRANTY, EXPRESS OR IMPLIED,   INCLUDING WARRANTY OF MARKETABILITY OR FITNESS FOR A PARTICULAR PURPOSE, IS MADE OR   INTENDED BY H&H’S PROPOSAL OR BY ANY OF H&H’S ORAL OR WRITTEN REPORTS.   d.  H&H assigns to you any manufacturers' warranties of equipment or materials purchased from others, to   the extent they are assignable, and your sole recourse will be against the manufacturer.  Full risk of loss   of materials and equipment will pass to you upon delivery to the Site, and you will be responsible for   insuring and otherwise protecting them against theft and damage.  3.  Payment.    a. Except as otherwise stated in the Proposal, you will compensate H&H for the services at the rates set forth  in the applicable Proposal, amendment or change order; reimburse its expenses, which will include a  communication fee calculated as a percentage of labor invoiced; and pay any sales or similar taxes  thereon.   b. Any retainer specified in H&H’s Proposal shall be due prior to the start of services and will be applied to  the final invoice for services.  c. H&H will submit invoices periodically, and payment will be due within 20 days from invoice date.     Overdue payments will bear interest at 1½ percent per month or, if lower, the maximum lawful rate.  H&H  may terminate its services upon 10 days' written notice anytime your payment is overdue on this or any  other project and you will pay for all services through termination, plus termination costs.  You will  reimburse H&H's costs of collecting overdue invoices, including reasonable attorneys' fees.  4.  Your Responsibilities.    a. Except as otherwise agreed, you will secure the approvals, permits, licenses and consents necessary for  performance of the services. If you are the owner or operator of the Site, you will provide H&H with all  documents, plans, information concerning underground structures (including but not limited to utilities,  conduits, pipes, and tanks), information related to hazardous materials or other environmental or  geotechnical conditions at the Site and other information that may be pertinent to the services or, if you  are not the owner or operator of the Site, you agree to make reasonable efforts to obtain these same  99 July 20, 2016  Gewalt Hamilton Associates, Inc.  81.PT00065.17 Western Avenue Lake Forest – PESA   Page | 5      P:\FY2017\Transportation\GHA\Lake Forest\81.PT00065.17 GHA Lake Forest PESA.docx    Proactive by Design    documents and provide them to H&H.  Unless otherwise indicated in writing, H&H will be entitled to rely  on documents and information you provide.  b. If  you use the services of a construction manager at the Site, you agree to use best and reasonable efforts  to include in your agreement(s) with the construction contractor provisions obligating the latter:  (i) to indemnify and hold harmless, to the fullest extent permitted by law, you and H&H, its officers,  employees and principals, for or on account of any claims, liabilities, costs and expenses, including  attorneys' fees, arising out of or relating to the design or implementation of construction means,  methods, procedures, techniques, and sequences of construction, including safety precautions or  programs, of the contractor, or any of its subcontractors or any engineer engaged by it;  (ii) to name you and H&H as additional insureds under general liability and builder's risk insurance  coverages maintained by the contractor, or any of its subcontractors; and   (iii) to require that all of its subcontractors agree and be bound to the obligations set forth in (i) and (ii)  above.  c. In the event that you are unable to secure such provisions in the agreement(s) with the construction  contractor, you shall promptly notify H&H and H&H shall have the opportunity to negotiate with you  reasonable substitute risk allocation and insurance indemnities and protections.  5.  Right of Entry; Site Restoration.  You grant H&H and its subcontractor(s) permission to enter the Site to perform  the services.  If you do not own the Site, you represent and warrant that the owner has granted permission for  H&H to enter the Site and perform the services; you will provide reasonable verification on request; and you will  indemnify H&H for any claims by the Site owner related to alleged trespass by H&H or its subcontractors. H&H  will exercise reasonable care to limit damage to landscaping, paving, systems and structures at the Site that may  occur and you agree to compensate H&H for any restoration it is asked to perform, unless otherwise indicated in  the Proposal.  6. Underground Facilities.  H&H's only responsibility under this Section will be to provide proper notification to the  applicable state utility "Call‐Before‐You‐Dig" program. You further agree to assume responsibility for and to  defend, indemnify and hold harmless H&H with respect to personal injury and property damages due to H&H's  interference with subterranean structures including but not limited to utilities, conduits, pipes, and tanks:  (i) that are not correctly shown on any plans and information you or governmental authorities provide to  H&H; or  (ii) that are not correctly marked by the appropriate utility.   7. Reliance.  The services, information, and other data furnished by you shall be at your expense, and H&H may rely  upon all information and data that you furnish, including the accuracy and completeness thereof.  You  acknowledge that the quality of the services provided by H&H is directly related to the accuracy and completeness  of the information and data that you furnish to H&H. H&H’s REPORTS ARE PREPARED FOR AND MADE AVAILABLE  FOR YOUR SOLE USE. YOU ACKNOWLEDGE AND AGREE THAT USE OF OR RELIANCE UPON THE REPORT OR THE  FINDINGS IN THE REPORT BY ANY OTHER PARTY, OR FOR ANY OTHER PROJECT OR PURPOSE, SHALL BE AT YOUR  OR SUCH OTHER PARTY’S SOLE RISK AND WITHOUT ANY LIABILITY TO H&H.  8. Lab Tests and Samples.  H&H is entitled to rely on the results of laboratory tests using generally accepted  methodologies.  H&H may dispose of samples in accordance with applicable laws 30 days after submitting test  results to you unless you request in writing for them to be returned to you or to be held longer, in which case you  will compensate H&H for storage and/or shipping beyond 30 days.  9. H&H Professionals.  H&H employees or consultants may act as licensed, certified or registered professionals  (including but not limited to Professional Engineers, Licensed Site or Environmental Professionals, or  Certified  Industrial Hygienists collectively referred to in this section as “H&H Professionals”) whose duties  may include the  rendering of independent professional opinions. You acknowledge that a federal, state or local agency or other  third party may audit the services of H&H or other contractor/consultant(s), which audit may require additional  services, even though H&H and such H&H Professionals have each performed such services in accordance with  the standard of care set forth herein. You agree to compensate H&H for all services performed in response to such  100 July 20, 2016  Gewalt Hamilton Associates, Inc.  81.PT00065.17 Western Avenue Lake Forest – PESA   Page | 6      P:\FY2017\Transportation\GHA\Lake Forest\81.PT00065.17 GHA Lake Forest PESA.docx    Proactive by Design    an audit, or to meet additional requirements resulting from such an audit, at the rates set forth in the applicable  Proposal, amendment or change order.   10. Hazardous Materials; H&H “Not a Generator”.  Before any hazardous or contaminated materials are removed  from the Site, you will sign manifests naming you as the generator of the waste (or, if you are not the generator,  you will arrange for the generator to sign).  You will select the treatment or disposal facility to which any waste is  taken.  H&H will not be the generator or owner of, nor will it possess, take title to, or assume legal liability for any  hazardous or contaminated materials at or removed from the Site.  H&H will not have responsibility for or control  of the Site or of operations or activities at the Site other than its own.  H&H will not undertake, arrange for or  control the handling, treatment, storage, removal, shipment, transportation or disposal of any hazardous or  contaminated materials at or removed from the Site, other than any laboratory samples it collects or tests. You  agree to defend, indemnify and hold H&H harmless for any costs or liability incurred by H&H in defense of or in  payment for any legal actions in which it is alleged that H&H is the owner, generator, treater, storer or disposer  of hazardous waste.  11. Limits on H&H's Responsibility.  H&H will not be responsible for the acts or omissions of contractors or others at  the Site, except for its own subcontractors and employees.  H&H will not supervise, direct or assume control over  or the authority to stop any contractor's work, nor shall H&H's professional activities nor the presence of H&H or  its employees and subcontractors be construed to imply that H&H has authority over or responsibility for the  means, methods, techniques, sequences or procedures of construction, for work site health or safety precautions  or programs, or for any failure of contractors to comply with contracts, plans, specifications or laws.  Any opinions  by H&H of probable costs of labor, materials, equipment or services to be furnished by others are strictly estimates  and are not a guarantee that actual costs will be consistent with the estimates.   12. Changed Conditions.  a. You recognize the uncertainties related to environmental and geotechnical services, which often require  a phased or exploratory approach, with the need for additional services becoming apparent during the  initial services.  You also recognize that actual conditions encountered may vary significantly from those  anticipated, that laws and regulations are subject to change, and that the requirements of regulatory  authorities are often unpredictable.  b. If changed or unanticipated conditions or delays make additional services necessary or result in additional  costs or time for performance, H&H will notify you and the parties will negotiate appropriate changes to  the scope of services, compensation and schedule.  c. If no agreement can be reached, H&H will be entitled to terminate its services and to be equitably  compensated for the services already performed. H&H will not be responsible for delays or failures to  perform due to weather, labor disputes, intervention by or inability to get approvals from public  authorities, acts or omissions on your part, or any other causes beyond H&H's reasonable control, and  you will compensate H&H for any resulting increase in its costs.   13.  Documents and Information.  All documents, data, calculations and work papers prepared or furnished by H&H  are instruments of service and will remain H&H's property.  Designs, reports, data and other work product  delivered to you are for your use only, for the limited purposes disclosed to H&H.  Any delayed use, use at another  site, use on another project, or use by a third party will be at the user's sole risk, and without any liability to H&H.  Any technology, methodology or technical information learned or developed by H&H will remain its property.  Provided H&H is not in default under this Agreement, H&H's designs will not be used to complete this project by  others, except by written agreement relating to use, liability and compensation.    14. Electronic Media.  In accepting and utilizing any drawings, reports and data on any form of electronic media  generated by H&H, you covenant and agree that all such electronic files are instruments of service of H&H, who  shall be deemed the author and shall retain all common law, statutory law and other rights, including copyrights.   In the event of a conflict between the signed documents prepared by H&H and electronic files, the signed  documents shall govern. You agree not to reuse these electronic files, in whole or in part, for any purpose or  project other than the project that is the subject of this Agreement.  Any transfer of these electronic files to others  101 July 20, 2016  Gewalt Hamilton Associates, Inc.  81.PT00065.17 Western Avenue Lake Forest – PESA   Page | 7      P:\FY2017\Transportation\GHA\Lake Forest\81.PT00065.17 GHA Lake Forest PESA.docx    Proactive by Design    or reuse or modifications to such files by you without the prior written consent of H&H will be at the user’s sole  risk and without any liability to H&H.  15.  Confidentiality; Subpoenas.  Information about this Agreement and H&H's services and information you provide  to H&H regarding your business and the Site, other than information available to the public and information  acquired from third parties, will be maintained in confidence and will not be disclosed to others without your  consent, except as H&H reasonably believes is necessary: (a) to perform its services; (b) to comply with  professional standards to protect public health, safety and the environment; and (c) to comply with laws and court  orders. H&H will make reasonable efforts to give you prior notice of any disclosure under (b) or (c) above.   Information available to the public and information acquired from third parties will not be considered confidential.   You will reimburse H&H for responding to any subpoena or governmental inquiry or audit related to the services,  at the rates set forth in the applicable Proposal, amendment or change order.   16. Insurance.  During performance of the services, H&H will maintain workers compensation, commercial general  liability, automobile liability, and professional liability/contractor's pollution liability insurance. H&H will furnish  you certificates of such insurance on request.   17.  Indemnification.  You agree to hold harmless, indemnify, and defend H&H and its affiliates and subcontractors  and their employees, officers, directors and agents (collectively referred to in this paragraph as "H&H") against all  claims, suits, fines and penalties, including mandated cleanup costs and attorneys' fees and other costs of  settlement and defense, which claims, suits, fines, penalties or costs arise out of or are related to this Agreement  or the services, except to the extent they are caused by H&H’s negligence or willful misconduct.  18.  Limitation of Remedies.    a. To the fullest extent permitted by law and notwithstanding anything else in this Agreement to the  contrary, the aggregate liability of H&H and its affiliates and subcontractors and their employees, officers,  directors and agents (collectively referred to in this paragraph as "H&H") for all claims arising out of this  Agreement or the services is limited to $50,000 or, if greater, 10% of the compensation received by H&H  under this Agreement.  b. You may elect to increase the limit of liability by paying an additional fee, such fee to be negotiated prior  to the execution of this Agreement.  c. Any claim will be deemed waived unless received by H&H within one year of substantial completion of  the services.  d. H&H will not be liable for lost profits, loss of use of property, delays, or other special, indirect, incidental,  consequential, punitive, exemplary, or multiple damages.  e. H&H will not be liable to you or the Site owner for injuries or deaths suffered by H&H's or its  subcontractors' employees.   f. You will look solely to H&H for your remedy for any claim arising out of or relating to this Agreement,  including any claim arising out of or relating to alleged negligence or errors or omissions of any H&H  principal, officer, employee or agent.  19.  Disputes.   a. All disputes between you and H&H shall be subject to non‐binding mediation.  b. Either party may demand mediation by serving a written notice stating the essential nature of the dispute,  the amount of time or money claimed, and requiring that the matter be mediated within forty‐five (45)  days of service of notice.  c. The mediation shall be administered by the American Arbitration Association in accordance with its most  recent Construction Mediation Rules, or by such other person or organization as the parties may agree  upon.  d. No action or suit may be commenced unless mediation has occurred but did not resolve the dispute, or  unless a statute of limitation period would expire if suit were not filed prior to such forty‐five (45) days  after service of notice.     102 July 20, 2016  Gewalt Hamilton Associates, Inc.  81.PT00065.17 Western Avenue Lake Forest – PESA   Page | 8      P:\FY2017\Transportation\GHA\Lake Forest\81.PT00065.17 GHA Lake Forest PESA.docx    Proactive by Design    20.  Miscellaneous.    a. Illinois law shall govern this Agreement.   b. The above terms and conditions regarding Limitation of Remedies and Indemnification shall survive the  completion of the services under this Agreement and the termination of the contract for any cause.  c. Any amendment to these Terms and Conditions must be in writing and signed by both parties.   d. Having received these Terms and Conditions, your oral authorization to commence services, your actions, or your  use of the Report or Work Product constitutes your acceptance of them.  e. This Agreement supersedes any contract terms, purchase orders or other documents issued by you.  f. Neither party may assign or transfer this Agreement or any rights or duties hereunder without the written  consent of the other party.  g. Your failure or the failure of your successors or assigns to receive payment or reimbursement from any other  party for any reason whatsoever shall not absolve you, your successors or assigns of any obligation to pay any  sum to H&H under this agreement.  h. These Terms and Conditions shall govern over any inconsistent terms in H&H’s Proposal.   i. The provisions of this Agreement are severable; if any provision is unenforceable it shall be appropriately limited  and given effect to the extent it is enforceable.  j. The covenants and agreements contained in this Agreement shall apply to, inure to the benefit of and be binding  upon the parties hereto and upon their respective successors and assigns.      103 Payroll Escalation TableFixed RaisesFIRM NAMEHuff & Huff, Inc.DATE 7/20/2016PRIME/SUPPLEMENTGewalt Hamilton Associates, Inc.0.00PTB NO. CONTRACT TERM6MONTHS OVERHEAD RATE171.26%START DATE7/31/2016COMPLEXITY FACTOR0RAISE DATE3/1/2017% OF RAISE3.00%ESCALATION PER YEAR7/31/2016-3/1/2017 76 =116.67% = 1.1667The total escalation for this project would be:16.67%BDE 025 (Rev. 2/06)PRINTED 7/20/2016, 2:09 PMPAGE 1104 Payroll Rates FIRM NAME Huff & Huff, Inc.DATE 7/20/2016 PRIME/SUPPLEMENT Gewalt Hamilton Associates, Inc. PTB NO. ESCALATION FACTOR 16.67% CLASSIFICATION CURRENT RATE ESCALATED RATE Principal $70.00 $70.00 Senior Geotechnical Cons.$58.08 $67.76 Senior Consultant $57.95 $67.61 Senior Geologist PM $48.62 $56.72 Geologist PM $30.64 $35.75 Senior Engineering PM $46.41 $54.15 Engineering PM $38.32 $44.71 Assistant PM Engineer II $37.08 $43.26 Assistant PM Engineer I $31.66 $36.94 Engineer 1 $29.56 $34.49 Senior Scientist PM $40.01 $46.68 Scientist PM I $39.82 $46.46 Assistant PM Scientist $25.51 $29.76 Senior Technical Scientist $34.00 $39.67 Environmental Scientist E1 $23.74 $27.70 Senior Planning PM $45.04 $52.55 Planning PM $32.64 $38.08 Senior Technical Specialist $42.88 $50.03 Senior CADD Specialist $31.20 $36.40 Administrative Managers $37.12 $43.31 Sr. Administrative Assistant $25.88 $30.19 Administrative Assistant $21.16 $24.69 Senior PM II (on call)$57.69 $67.31 Senior PM I (on call)$38.89 $45.37 Engineering Intern $18.00 $21.00 Intern $15.50 $18.08 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BDE 025 (Rev. 2/06) PRINTED 7/20/2016,2:09 PM PAGE 2 105 Cost Estimate ofConsultant Services(CPFF)Firm Huff & Huff, Inc. Date 7/20/2016Route Western AvenueSection Franklin Pl to Thomas Pl Overhead Rate171.26%County LakeJob No.Complexity Factor0PTB & Item Overhead In-House Outside Services % ofItemManhours Payroll&Direct Fixed Direct By Total Grand Fringe Benefits Costs Fee Costs OthersTotalPESA41 1,518.60 2,600.7695.85611.21 270.000.005,096.42 88.65%QA/QC2 116.68199.820.0045.89 0.000.00362.39 6.30%Project Management2 93.36159.880.0036.72 0.000.00289.96 5.04% TOTALS45 1,728.64 2,960.47 95.85 693.82 270.00 0.00 5,748.77 100.00%Method of Compensation:Cost Plus Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + IHDC]Cost Plus Fixed Fee 2 14.5%[DL + R(DL) + 1.4(DL) + IHDC]Cost Plus Fixed Fee 3 14.5%[(2.3 + R)DL + IHDC]Specific RateLump SumXPRINTED 7/20/2016, 2:09 PMPage 3BDE 025 (Rev. 2/06)106 'Average Hourly Project RatesRouteWestern AvenueSectionFranklin Pl to Thomas PlCountyLakeConsultant Huff & Huff, Inc. Date7/20/2016Job No. PTB/Item Sheet 1 OF 1Payroll AvgTotal Project RatesPESAQA/QCProject Management Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdClassification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AvgPrincipal 70.0012.22% 1.56 150.00% 35.00 Senior Geotechnical Cons. 67.760 Senior Consultant 67.610 Senior Geologist PM 56.720 Geologist PM 35.750 Senior Engineering PM 54.150 Engineering PM 44.710 Assistant PM Engineer II 43.260 Assistant PM Engineer I 36.943577.78% 28.733585.37% 31.53 Engineer 1 34.490 Senior Scientist PM 46.6836.67% 3.11 150.00% 23.342100.00% 46.68 Scientist PM I 46.460 Assistant PM Scientist 29.760 Senior Technical Scientist 39.670 Environmental Scientist E1 27.700 Senior Planning PM 52.550 Planning PM 38.080 Senior Technical Specialist 50.0312.22% 1.1112.44% 1.22 Senior CADD Specialist 36.4048.89% 3.2449.76% 3.55 Administrative Managers 43.310 Sr. Administrative Assistant 30.1912.22% 0.6712.44% 0.74 Administrative Assistant 24.690 Senior PM II (on call) 67.310 Senior PM I (on call) 45.370 Engineering Intern 21.000 Intern 18.080 0 0 0 0 TOTALS45 100% $38.41 41 100% $37.04 2 100% $58.34 2 100% $46.68 0 0% $0.00 0 0% $0.00BDE 025 (Rev. 2/06)PRINTED 7/20/2016, 2:09 PMPAGE 4107 SUMMARY OF INHOUSE DIRECT COSTS Project: GHA Western Ave Lake Forest DIRECT Task 1 - PESA Trips - Company 110 miles x 1 x 0.54$ = 59.40$ Tolls 12 x 1.50$ = 18.00$ Reproduction 3 sets x 150 x 0.03$ = 13.50$ Color copies 3 sets x 10 x 0.11$ = 3.30$ Photo sheets 3 sets x 5 x 0.11$ = 1.65$ 0 x -$ = -$ Task Total 95.85$ Task 2 - QA/QC 0 x -$ = -$ Task Total -$ Task 3 - Project Management 0 x -$ = -$ Task Total -$ GRAND TOTAL 95.85$ \\Gzachicago\finance\PROPOSALS\Proposal-FY2017\GHA\[81.PT00065.17 GHA Lake forest IDOT Direct Cost Template C HUFF & HUFF, INC. 108 SUMMARY OF OUTSIDE DIRECT COSTS Project: GHA Western Ave Lake Forest OUTSIDE Task 1 - PESA Federal Express 1 x 20.00$ = 20.00$ Records Search 1 x 250.00$ = 250.00$ 0 x -$ =-$ Task Total 270.00$ Task 2 - QA/QC 0 x -$ =-$ Task Total -$ Task 3 - Project Management 0 x -$ =-$ Task Total -$ GRAND TOTAL 270.00$ \\Gzachicago\finance\PROPOSALS\Proposal-FY2017\GHA\[81.PT00065.17 GHA Lake Forest IDOT CECS CPFF BLR.xls]AVG HUFF & HUFF, INC. 109 SUMMARY OF SERVICES BY OTHERS Project: GHA Western Ave Lake Forest OUTSIDE Task 1 - PESA 0 x -$ =-$ Task Total -$ Task 2 - QA/QC 0 x -$ =-$ Task Total -$ Task 3 - Project Management 0 x -$ =-$ Task Total -$ GRAND TOTAL -$ \\Gzachicago\finance\PROPOSALS\Proposal-FY2017\GHA\[81.PT00065.17 GHA Lake Forest IDOT CECS CPFF BLR.x HUFF & HUFF, INC. 110 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2016-___ AN ORDINANCE AMENDING CHAPTER 135 OF THE CITY CODE RELATING TO OBSTRUCTING A POLICE OFFICER WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, from time to time it is appropriate to review, update and modify the City Code of Lake Forest (the “City Code”) to assure that it appropriately addresses new issues that may arise; and WHEREAS, at the direction of the City Council, the City Staff, City Attorney, and City Council Liaison (the “Panel”) reviewed Chapter 135 of the City Code; and WHEREAS, the Panel determined and recommended that making certain changes to Chapter 135 will promote a clearer understanding of the Code and thereby would serve the best interests of the City and its residents; and WHEREAS, the Mayor and City Council, having considered the recommendation of the Panel, have determined that adopting this Ordinance and amending Chapter 135 of the City Code as hereinafter set forth, will be in the best interests of the City and its residents; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS FOLLOWS: SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. SECTION TWO: Amendment to Section 135.090. Section 135.090, entitled “Resisting or Obstructing a Peace Officer,” of Chapter 135, entitled “Offenses Affecting Public Health, Safety and Decency,” of Title XIII, entitled “General Offenses,” of the City Code is hereby amended as follows: 111 2 § 135.090 RESISTING OR OBSTRUCTING A PEACE OFFICER. A person commits the offense of resisting or obstructing a peace officer when he or she intentionally or knowingly: (A) A person who knowingly rResists or obstructs the performance by one known to the person to be a peace officer of any authorized act within his or her official capacity commits an offense. (B) Furnishes a false or fictitious name, residence address, or date of birth to one known to the person to be a peace officer a peace officer who has: (1) lawfully arrested the person; (2) lawfully detained the person; or (3) requested the information from the person that the peace officer has good cause to believe is a witness to a criminal crime. SECTION THREE: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _____, 2016 AYES: NAYS: ABSENT: ABSTAIN: Approved this _____ day of ____, 2016 Mayor 112 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2016-___ AN ORDINANCE AMENDING CHAPTER 75 OF THE CITY CODE RELATING TO BICYCLES WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, from time to time it is appropriate to review, update, and modify the City Code of Lake Forest (the “City Code”) to assure that it appropriately addresses new issues that may arise; and WHEREAS, at the direction of the City Council, the City Staff, City Attorney, and City Council Liaison (the “Panel”) reviewed Chapter 75 of the City Code; and WHEREAS, the Panel determined and recommended that making certain changes to Chapter 75 will promote a clearer understanding of the Code and thereby would serve the best interests of the City and its residents; and WHEREAS, the Mayor and City Council, having considered the recommendation of the Panel, have determined that adopting this Ordinance and amending Chapter 75 of the City Code as hereinafter set forth, will be in the best interests of the City and its residents; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS FOLLOWS: SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. SECTION TWO: Amendment to Chapter 75. Section 75.99, entitled “Penalty,” Chapter 75, entitled “Bicycles,” of Title VII, entitled “Traffic Code,” of the City Code is hereby amended in part and shall hereafter be and read as follows: 113 2 § 75.99 PENALTY. (A) Unless otherwise specified herein, any Any and all persons convicted of a violation of any provision of this chapter may be punished by a fine or of not less than $5 20, nor more than $750, for each such offense. The Police Department may notify the parents or legal guardian or of any minor who receives a warning or charge of a violation of any provision of this chapter. In addition, any cost of collection of fines or other amounts due to the city under this division (A) may be assessed in accordance with §10.99. (B) Whoever violates any provision in this chapter, unless otherwise specified herein, shall be fined in an amount not less than $20, nor more than $750 for each such offense. In addition, any cost of collection of fines or other amounts due to the city under this division may be assessed in accordance with § 10.99. SECTION THREE: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _____, 2016 AYES: NAYS: ABSENT: ABSTAIN: Approved this _____ day of ____, 2016 Mayor 114 {00013429} 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2016-___ AN ORDINANCE AMENDING CHAPTER 95 OF THE CITY CODE RELATING TO HEALTH AND SANITATION WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, from time to time it is appropriate to review, update and modify the City Code of Lake Forest (the “City Code”) to assure that it appropriately addresses new issues that may arise; and WHEREAS, at the direction of the City Council, the City Staff, City Attorney, and City Council Liaison (the “Panel”) reviewed Chapter 95 of the City Code; and WHEREAS, the Panel determined and recommended that making certain changes to Chapter 95 will promote a clearer understanding of the Code and thereby would serve the best interests of the City and its residents; and WHEREAS, the Mayor and City Council, having considered the recommendation of the Panel, have determined that adopting this Ordinance and amending Chapter 95 of the City Code as hereinafter set forth, will be in the best interests of the City and its residents; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS FOLLOWS: SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. SECTION TWO: Amendment to Chapter 95. Chapter 95, entitled “Health and Sanitation,” of Title IX, entitled “General Regulations,” of the City Code is hereby amended as follows: 1. Section 95.002, entitled “Definitions,” is hereby amended in part, as to the definition of 115 {00013429} 2 “Abandoned Vehicle,” which shall hereafter be and read as follows: § 95.002 DEFINITIONS. (A) For the purpose of this subchapter the following terms, phrases, words and their derivations shall have the meaning given herein below. When not inconsistent with the context, words, used in the present tense include the future tense, words used in the plural number include the singular number and words used in the singular number include the plural number. The word “shall” is always mandatory and not merely directory. ABANDONED VEHICLE. (a) Any vehicle which is left on any public or private property and in view of the general public for such time and under such circumstances as to appear that the owner has voluntarily relinquished all right, interest and possession with the intention of terminating his or her ownership, shall be considered an ABANDONED VEHICLE. (b) Any vehicle which is upon private property and which has not been moved for a period of at least 15 days or and is unlicensed by the state and the appropriate municipal authority, shall be considered an ABANDONED VEHICLE. (c) No motor vehicle shall be considered abandoned if the owner has been granted permission by the city to store said vehicle on his or her own property, or if such motor vehicle is stored within a garage or building when not in use, or if the property owner can present proof that the vehicle is in operating condition and is licensed by the state and the appropriate municipal authority or that application for such license has been made within the time period allowed by the state and by the municipal authority. * * * 2. Sections 95.003 through 95.014 shall hereafter be and read as follows: §§ 95.003 through 95.014: Reserved. 3. The subchapter entitled “Health Officer” and consisting of Sections 95.015 through 95.019 is hereby amended in part and shall hereafter be and read as follows: HEALTH OFFICER § 95.015 OFFICE CREATED. There is hereby created the Office of Health Officer, an administrative office of the city. The Office of Health Officer shall consist of the Health Officer, Deputy Health Officers, and such other personnel as the Health Officer may designate from time to time to assist with the performance of the duties set forth in this Code. 116 {00013429} 3 § 95.016 APPOINTMENT. He or she shall be appointed by the Mayor, by and with the approval of the City Council. The City Manager shall serve as the Health Officer. The Deputy Health Officers shall be the Director of Community Development, the Chief of Police, and such other persons as the Health Officer may designate from time to time. The Deputy Health Officers shall jointly aid in the performance of all duties set forth in this subchapter, under the direction of the Health Officer. § 95.017 DUTIES. (A) (1) It shall be the duty of the Health Officer to enforce all ordinances, rules and regulations containing provisions for the protection of public health, provided, however, that the duties of the Health Officer shall not include any such duties that are within the exclusive jurisdiction of the Lake County Health Department, Illinois Department of Public Health, or State Board of Health. (2) He or she shall perform the duties required of him or her with respect to the sale and delivery within the city of ice, milk and milk products. (3) He or she shall make, or cause to be made, inspections of foodstuffs and beverages, and of the premises used for storing, preparing, serving, and selling foodstuffs and beverages, including utensils, tools and equipment used therefor, as may be provided by ordinance; and perform such other duties and functions as may be required by law or ordinance. (B) The Health Officer shall maintain liaison with the County Health Department, and shall inform, coordinate with, and assist the officers, sanitarians and technicians of the County Health Department in making inspections in the city, and in enforcing such statutes, ordinances, rules and regulations of the city, the state and of the County Board of Health as pertain to public health in the city. § 95.018 DEPUTIES. (A) One or more deputies of the Health Officer may be appointed from time to time as occasion may warrant, by and with the consent of the City Council. (B) It shall be the duty of every Deputy Health Officer to aid in the enforcement of the ordinances, rules and regulations relating to public health and to act under the direction of the Health Officer. § 95.01918 REPORTS. (A) The Health Officer shall make such reports to the City Council as may be required. (B) He or she shall also make recommendations for rulings, orders, or ordinances respecting the public health whenever he or she is requested to do so, or whenever he or she deems it advisable or necessary so to do. 117 {00013429} 4 § 95.019: Reserved. 4. Sections 95.020 through 95.029 shall hereafter be and read as follows: §§ 95.020 through 95.029: Reserved. 5. Sections 95.033 through 95.044 shall hereafter be and read as follows: §§ 95.033 through 95.044: Reserved. 6. Section 95.047, entitled “Abatement of Nuisances,” is hereby deleted in its entirety and shall hereafter be and read as follows: § 95.047: Reserved. 7. Sections 95.048 through 95.059 shall hereafter be and read as follows: §§ 95.048 through 95.059: Reserved. 8. Sections 95.067 through 95.079 shall hereafter be and read as follows: §§ 95.067 through 95.079: Reserved. 9. Section 95.082, entitled “Notice to Eliminate Public Nuisances,” and Section 95.083, entitled “Filing of Lien and Collection of Cost,” are hereby deleted in their entirety and shall hereafter be and read as follows: §§ 95.082 and 95.083: Reserved. 10. Sections 95.084 through 95.094 shall hereafter be and read as follows: §§ 95.084 through 95.094: Reserved. 11. Section 95.095, entitled “Drinking Cups,” and Section 96.096, entitled “Privy Vaults,” are hereby deleted in their entirety and shall hereafter be and read as follows: §§ 95.095 and 09.096: Reserved. 12. Sections 95.097 through 95.109 shall hereafter be and read as follows: §§ 95.097 through 95.109: Reserved. 13. Section 95.111, entitled “Bills on Public and Private Property,” is hereby amended in part and shall hereafter be and read as follows: § 95.111 BILLS ON PUBLIC AND PRIVATE PROPERTY 118 {00013429} 5 (A) No persons shall post, stick, stamp, tack, paint or otherwise, fix, or cause the same to be done by any person, any notice, placard, billcard, poster, advertisement or other device calculated to attract the attention of the public, to or upon any sidewalk, crosswalk, curb or curbstone, flag stone or any other portion or part of any public way, lamp post, electric light, telegraph, telephone pole, hydrant, shade tree or tree-box or upon the piers, columns, trusses, girders, railings, gates or other parts of any public bridge or viaduct, or upon any pole box or fixture of the fire alarm system, except such as may be required or permitted by laws of the state and the ordinances of the city. (B) (1) No person shall post, stick, stamp, tack, paint or otherwise fix, or cause the same to be done by another person, any notice, placard, bill, handbill, sign, poster, card advertisement or other device calculated to attract the attention of the public, upon any building or part thereof or window, without first obtaining the consent of the owner, lessee or occupant of such premises or structure. (2) Any such bills shall only be posted, stuck, stamped, tacked, painted or otherwise fixed between the hours of sunup and sundown. 14. Section 95.112, entitled “Medical Advertisements,” is hereby amended in part as to its title, and shall hereafter be and read as follows: § 95.112 MEDICAL ADVERTISEMENTS SAMPLES OR MERCHANDISE It shall be unlawful for any person, firm or corporation by himself or herself, or his, her or its agents or servants to distribute, cast, throw or place, or cause to distribute, cast, throw or place, in, upon or along any of the streets, alleys or public places of the city, or upon the premises or yards of private residences therein, or within any dwelling or building in the city any samples or merchandise or medicinal preparations for the purpose or with the intent of advertising or making known in a general promiscuous manner any business, occupation, proposition, medical treatment, medicine, or any other article whatsoever. 15. Sections 95.113 through 95.124 shall hereafter be and read as follows: §§ 95.113 through 95.124: Reserved. 16. Section 95.131, entitled “Prohibiting Distribution of Handbills Where Properly Posted,” is hereby amended in part and shall hereafter be and read as follows: § 95.131 PROHIBITING DISTRIBUTION OF HANDBILLS WHERE PROPERLY POSTED (A) Generally. No person shall throw, deposit or distribute any commercial or noncommercial handbill, magazine, newspaper or other printed matter upon any private premises if requested by anyone thereon not to do so, or if there is placed on said premises a sign bearing the words: “No Trespassing,” “No Peddlers or Agents,” “No Advertisements” or any similar notice indicating in any manner that the occupants of said premises do not desire to be molested or have their right of 119 {00013429} 6 privacy disturbed or to have any such printed matter in or upon such inhabited private premises. On properties with no such limitations, printed matter must be so placed or deposited in a manner it as to secure to and prevent such matter from being blown or drifted about such private premises, neighboring properties, or sidewalks, streets or other public places. (B) Exemptions. The provisions of this section shall not apply to the distribution of regular mail by the United States Postal Service nor to home delivery of newspapers as defined herein or other printed matter delivered pursuant to the order, request or subscription of the owner or occupant of the premises; provided, however, that all such matter shall be placed on private property in such a manner as to prevent their being carried or deposited by wind, rain or other natural elements upon any street, sidewalk or other public place or upon private property. 17. Section 95.133, entitled “Posting Notices Prohibited,” is hereby amended in part and shall hereafter be and read as follows: § 95.133 POSTING NOTICES PROHIBITED No person shall post or fix to any lamp post, public utility pole or shade tree, place in the ground within the public right-of-way, or affix to upon any public structure or building any notice, poster or sign other paper or device calculated to attract the attention of the public except as may be authorized or required by law. 18. Section 95.145, entitled “Refuse and Waste on Occupied Private Property,” is hereby amended in part and shall hereafter be and read as follows: § 95.145 REFUSE AND WASTE ON OCCUPIED PRIVATE PROPERTY No person shall throw or deposit litter on any occupied or unoccupied private property within the city whether or not owned by such person except that the owner or person in control of the private property may maintain authorized private receptacles for collection in such a manner that litter will be prevented from being carried or deposited by the elements upon any street, sidewalk or other public place or upon any private property. 19. Section 95.146, entitled “Maintenance of Property” is hereby amended in part and shall hereafter be and read as follows: §95.146 MAINTENANCE OF PROPERTY. It is hereby declared a public nuisance for any person owning, leasing, occupying or having charge or possession of any premises in this city to maintain such premises in such manner that any of the following conditions are found to be exist thereon: (A) Buildings which are abandoned, boarded up or in part boarded up, partially destroyed or left unreasonably in a state of partial construction; 120 {00013429} 7 (B) Unpainted buildings, buildings with extensive peeling paint, causing dry rot, warping and termite infestation; (C) Broken or missing windows constituting hazardous conditions and inviting trespassers and malicious mischief; (D) Overgrown vegetation or obnoxious vegetation including vegetation on the public parkway immediately adjacent to private property: * * * (F) Trailers, campers, boats and other mobile equipment stored within the front yard zoning setback applicable to the property for longer than 50thirty days in front yard areas excluding driveways and causing depreciation of nearby property values; (G) Inoperative, abandoned, wrecked or dismantled vehicles stored longer on the premises for longer than thirty days.and causing depreciation of nearby property values, as provided by §§ 95.160 and 95.161 here following; (H) Parking of any form of motor driven bike, scooter or vehicle on mud, grass or any non-all weather surface is prohibited; * * * (L) Packing boxes and other debris stored in yards and visible from public streets for longer than ten three days; * * * 20. Section 95.175, entitled “Background,” is hereby deleted in its entirety and shall hereafter be and read as follows: § 95.175: Reserved. 21. Sections 95.185 through 95.194 shall hereafter be and read as follows: §§ 95.185 through 95.194: Reserved. 22. Section 95.195, entitled “Enforcements of §§ 95.110 Through 95.112, 95.125 Through 95.133, 95.145 Through 95.147, 95.160 and 95.161,” is hereby amended in part and shall hereafter be and read as follows: § 95.195 ABATEMENT OF NUISANCES AND ENFORCEMENT. OF §§ 95.110 THROUGH 95.112, 95.125 THROUGH 95.133, 95.145 THROUGH 95.147, 95.160 AND 95.161. (A) Abatement of Nuisances; Notice to remove. (1) It shall be unlawful for any person, firm or corporation to permit or maintain the existence of any nuisance on any property under his, her, or 121 {00013429} 8 its control, including, but not limited to, any nuisance specifically recognized by this Chapter 95. (2) The City Manager, Chief of Police, and Director of Community Development, or their designees, are hereby authorized to abate any nuisance existing in the city, whether such nuisance is one specifically recognized by ordinance or not. (3) The City Manager, or his or her designee, is hereby authorized and empowered to notify the owner or occupant of any property within the city or the agent of such owner or occupant to properly correct the nuisance located on such owner’s property which is dangerous to public health, safety, welfare or property value. (2)(4) Such notice shall be effective by mailing the same by United States certified mail, postage fully prepaid, or by personal delivery, addressed to the owner, tenant or agent at their last known place of residence or by handing to in person, or to the person to whom was sent the tax bill for general taxes for the last preceding year on the property on which the nuisance is found. (B) Action upon noncompliance. (1) Upon failure or neglect or refusal of any owner, occupant or agent so notified to properly correct the offense which is dangerous to the public health, safety, welfare or property value within the time prescribed by the written notice provided for in division (A) above, which time period shall be not less than five days after delivery or mailing of such notice, ten days after mailing of written notice provided for in division (A) above. the City Manager, or his or her designee, is hereby authorized and empowered to effect the correction of such nuisance as provided in this Section. (2) The City Manager is hereby authorized and empowered to effect the correction of such nuisance. (C) Costs charged to owner. (1) The city may provide for the removal of a nuisance from private property when the owner of such property, after reasonable notice, refuses or neglects to remove such nuisance, and may collect from such owner the reasonable cost thereof, including direct administrative expenses and overhead costs for third-party services, and any attorneys’ fees; amounts not paid within 30 days after notice of the cost of abatement will also accrue interest at a rate of 12%[___%] per annum. * * * 23. Section 95.999, entitled “Penalty,” is hereby amended in part and shall hereafter be and read as follows: § 95.999 PENALTY. (A) Any person violating any provision of this chapter, shall be fined in accordance with the Fee Schedule adopted annually by the City Council or, if no applicable fine or other for which no other penalty is provided therein or 122 {00013429} 9 otherwise specifically provided by this Chapter, shall be subject to the penalty provisions of § 10.99 of this City Code. In addition, any cost of collection of fines or other amounts due to the City may be assessed in accordance with § 10.99(B) of this City Code. (B) (1) Any person, firm or corporation who violates, disobeys omits, neglects or refuses to comply with §§ 95.060 through 95.066, or who resists enforcement of any of the provisions of sections or any lawful order of the Director of Building and Zoning in the enforcement thereof shall, upon conviction, be fined not more than $750 for each offense. (2)Each day that a violation is permitted to exist shall constitute a separate offense and shall be punishable as such hereunder. (3) In addition, any cost of collection of fines or other amounts due to the city under this division (B) may be assessed in accordance with § 10.99(B) of this city code. (C) (1) Whoever violates any of the provisions of §§ 95.002 and 95.110 through 95.112, 95.125 through 95.133, 95.145 through 95.147, 95.160, 95.161 and 95.195 shall be fined not less than $50 nor more than $750; and a separate offense shall be deemed committed on each day during or on which such nuisance exists. (2) (a) Whoever suffers or permits a nuisance as specified in §§ 95.002 and 95.110 through 95.112, 95.125 through 95.133, 95.145 through 95.147, 95.160, 95.161 and 95.195 to exist or continue upon such property owned or occupied by him or her within the city shall be fined not less than $50 nor more than $750 for each offense; provided that each and every day that such nuisance is permitted to exist or is maintained by an owner or occupant of premises shall be considered a separate offense. (b) In addition to the foregoing fine, with respect to any chronic nuisance property, whoever suffers or permits any nuisance as specified under these section to exist or continue upon such chronic nuisance property in violation of § 95.146(Q) shall be subject to a separate fine of not less than $200 no more than $750 for each offense; provided that each and every day that a violation of § 95.146(Q) exists or continues shall be considered a separate offense. (3) (a) Any person who fails to dispose of an inoperable motor vehicle or an abandoned motor vehicle under his or her control within the period of time delineated in the notice served pursuant to § 95.161 herein shall be fined not less than $50 nor more than $750 for each offense. (b) Each day such failure continues shall constitute a separate offense and shall be punishable as such hereunder. (D)(4) The remedies herein provided shall not be deemed or considered exclusive, and nothing herein contained shall be construed to restrict or limit the city in taking or maintaining any other or additional remedy either in law or in equity given it for the definition, declaration and abatement of nuisances. 123 {00013429} 10 (5) In addition, any cost of collection of fines or other amounts due to the city under this division (C) may be assessed in accordance with § 10.99(B) of this city code. (D) Any person who violates any provision of §§ 95.175 through 95.184 shall be fined not less than $50 nor more than $500 for each and every offense, provided that each day a violation continues shall constitute a separate offense. SECTION THREE: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _____, 2016 AYES: NAYS: ABSENT: ABSTAIN: Approved this _____ day of ____, 2016 Mayor ATTEST: Deputy City Clerk 124 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2016-___ AN ORDINANCE AMENDING CHAPTERS 98 OF THE CITY CODE RELATING TO STREETS AND SIDEWALKS WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, from time to time it is appropriate to review, update, and modify the City Code of Lake Forest (the “City Code”) to assure that it appropriately addresses new issues that may arise; and WHEREAS, at the direction of the City Council, the City Staff, City Attorney, and City Council Liaison (the “Panel”) reviewed Chapter 98 of the City Code; and WHEREAS, the Panel determined and recommended that making certain changes to Chapter 98 will promote a clearer understanding of the Code and thereby would serve the best interests of the City and its residents; and WHEREAS, the Mayor and City Council, having considered the recommendation of the Panel, have determined that adopting this Ordinance and amending Chapter 98 of the City Code as hereinafter set forth, will be in the best interests of the City and its residents; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS FOLLOWS: SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. SECTION TWO: Amendment to Chapter 98. Chapter 98, entitled “Streets and Sidewalks,” of Title IX, entitled “General Regulations,” of the City Code is hereby amended as follows: 125 2 1. Subsection A of Section 98.001, entitled “Supervision,” is hereby amended in part and shall hereafter be and read as follows: § 98.001 SUPERVISION. (A) All public streets, alleys, sidewalks and other public ways in the city shall be under the supervision of the Director of Public Services Works. 2. Subsection B of Section 98.002, entitled “Construction,” is hereby amended in part and shall hereafter be and read as follows: § 98.002 CONSTRUCTION. … (B) Application for such permits shall be made to the City Clerk Community Development Department, and shall state the location of the intended pavement or repair, the extent thereof, and the person or firm who is to do the actual construction work. 3. Section 98.003, entitled “Bond,” is hereby amended in part and shall hereafter be and read as follows: § 98.003 BOND. Each applicant shall file a bond, with surety to be approved by the officers designated by the City Council, conditioned to indemnify the city for any loss or damage resulting from the work undertaken in the public right-of-way or the manner of doing the same. 4. Subsection B of Section 98.006, entitled “Repairs,” is hereby amended in part and shall hereafter be and read as follows: § 98.006 REPAIRS. … (B) Such repair work, whether done by the city, the abutting owner, or any other person, firm or corporation shall be under the supervision of the Director of Public Services Works. 5. Section 98.007, entitled “Defects,” is hereby amended in part and shall hereafter be and read as follows: § 98.007 DEFECTS. It shall be the duty of every city officer or employee becoming cognizant of any defect in any street, alley or sidewalk, or any obstruction thereof, to report the same to the Director of Public Services Works as soon as possible. 126 3 6. Section 98.009, entitled “Barricades,” is hereby amended in part and shall hereafter be and read as follows: § 98.009 BARRICADES. (A) Any person, firm or corporation laying or repairing any pavement on a street, sidewalk or other public place, or making an excavation in any such place shall maintain suitable barricades to prevent injury to any person or vehicle by reason of the work; such barricades shall be protected by a red light or torch and illuminated at night. (B) Any defects in any such pavement shall be barricaded to prevent any such injury; and any person, firm or corporation property maintaining any opening or excavation in any such place shall guard such opening or excavation while the same remains open by proper barricades and lights. 7. Section 98.011, entitled “Deposits,” is hereby amended in part and shall hereafter be and read as follows: § 98.011 DEPOSITS. (A) It shall be unlawful for any person, firm or corporation, other than an authorized official in the performance of his or her duties, to undertake the construction of any street or sidewalk pavement unless such person, firm or corporation shall first file with the City Clerk Community Development Department, a deposit bond as set out in the fee schedule adopted annually by the City Council to guarantee that proper barricades and lights will be maintained at all obstructions or openings made or caused in connection with the work and that the pavement, sidewalk or parkway will be restored to as good a condition, in the determination of the Director of Public Works, as it was prior to the beginning of construction. (B) Such deposit bond shall be returned after the work is finished, but, in the event that such person, firm or corporation shall fail or neglect to place or maintain any such light or barricade or to restore the pavement, sidewalk or parkway as herein provided, the Director of Public Services Works may proceed to have such light or barricade lighted, or placed at such obstruction or opening, or to restore the pavement, sidewalk or parkway as herein provided, and the cost of doing so shall be deducted from the deposit before it shall be returned. 8. Section 98.012, entitled “Private Use,” is hereby amended in part and shall hereafter be and read as follows: § 98.012 PRIVATE USE. It shalt shall be unlawful for any person, firm or corporation to use any street, sidewalk or other public place as space for the display or sale of goods or merchandise; or to write, or mark or locate any signs or advertisements on any such pavements without a permit authorizing said activity from the City. 127 4 9. Sections 98.025 through 98.027 are shall hereinafter be and read as follows: §§ 98.025 through 98.027: Reserved. 10. Section 98.041, entitled “Deposits on Streets,” is hereby amended in part and shall hereafter be and read as follows: § 98.041 DEPOSITS ON STREETS. (A) It shall be unlawful to deposit on any street any material which may be harmful to the pavement thereof, or any waste material, or any glass or other articles which may do injury to any person, animal or property. (B) Coal or other materials may be deposited in streets preparatory to delivery or use, provided such deposit does not reduce the usable width of the roadway at the point to less than 18 feet; provided that such material or coal, other than material to be used in actual building construction, shall not be permitted to remain on such street for more than three hours. (C) Building material shall be governed by the provisions of the Building Code. (D) Any such material or coal shall be guarded by lights if the same remains upon any street after nighttime. 11. Section 98.042, entitled “Decorative Boulders or Stones,” is hereby amended in part and shall hereafter be and read as follows: 98.042 DECORATIVE BOULDERS OR STONES. (A) Property owners may place decorative boulders or stones on the public parkway for the purpose of preventing damage to the parkway subject to the issuance of a permit by the Director of Public Works. (B) Such boulders, or stones shall be no less that than eight inches in diameter, and shall be placed at least 18 inches from the roadway edge. 12. Section 98.044, entitled “Agreement,” is hereby amended in part and shall hereafter be and read as follows: § 98.044 AGREEMENT. Before installing any material permitted to be installed by § 98.042, the owner shall enter into an agreement, approved by the City Attorney, holding the city harmless from all claims. 13. Section 98.056, entitled “Application and Fee,” is hereby amended in part and shall hereafter be and read as follows: § 98.056 APPLICATION AND FEE. 128 5 Applications for such permits shall be made to the Director of Community Development Public Services and shall state thereon the location of the intended excavations or tunnel, the size thereof, the purpose therefor and the person, firm or corporation doing the actual excavating, and the name of the person, firm or corporation from whom the work is being done. 14. Section 98.057, entitled “Restoring Streets and Parkways,” is hereby amended in part and shall hereafter be and read as follows: § 98.057 RESTORING STREETS AND PARKWAYS. In making of any improvement which requires the digging into, taking up or otherwise disturbing any portion of the paved roadway of any street in the city, the permit, plans, specifications and contract for such improvement shall provide that the contractor, person, firm or corporation making such improvements shall restore such pavement to the same condition it was in before work on such improvement was begun, and whenever in the making of such improvement it is necessary to take up any drain tile used for street drainage or for any public use, the person, firm or corporation doing such work shall be required to submit plans, which will be subject to review and approval by the City Engineer, for re-establishing the drainage infrastructure in a manner that so relay such drain tile prevents any future settlement, and facilitates the flow of stormwater in an efficient manner as determined to be necessary by the City Engineer line of such relaid drain shall be the same as it was before it was taken up. 15. Section 98.058, entitled “Deposit; Bond,” is hereby amended in part and shall hereafter be and read as follows: § 98.058 DEPOSIT; BOND. Every contractor, person, firm or corporation making any improvement in the city which requires the digging into, taking up or otherwise disturbing any portion of the paved roadway or parkway of any street in the city shall deposit with Community Development; the fee of as set out in the fee schedule adopted on an annual basis by the City Council; and required to furnish a good and sufficient surety bond in such sum as shall be deemed necessary, conditioned for the restoration and maintenance of the street or parkway, as the case may be, for a period of not less than two years after which, the bond shall be fully refundable if said improvements are determined to be in acceptable condition by the City Engineer at the end of the two year period. provided that Alternatively, at the sole discretion of the City, a bond shall not be required if such contractor, person, firm or corporation shall pay to the City Clerk the following amounts to pay the expense incurred by the city in the restoration and maintenance of such street or parkway in on behalf of such contractor, person, firm or corporation: (A) To fill openings in pavement with sand and stone and to haul away dirt (per cubic yard), the amount of yards to be determined by measurement of the proposed opening; see Chapter 41 of the city code; 129 6 (B) To replace street and resurface with asphalt, per square yard; see Chapter 41 of the city code; and (C) To replace and resurface with redi-mix concrete, per square yard; see Chapter 41 of the city code. For excavations in parkways or sidewalks: (1) To backfill and flush parkway (per cubic yard); (2) To haul away extra dirt (per cubic yard); (3) To grade and seed in the case of rough backfilling (per square yard); and (4) To replace sidewalks (per square foot). (For above charges, see Chapter 41 of the city code.) 16. Subsection B of Section 98.070, entitled “Deposits on Sidewalks,” is hereby amended in part and shall hereafter be and read as follows: § 98.070 DEPOSITS ON SIDEWALKS. … (B) Merchandise or other articles may be deposited on sidewalks preparatory to delivery, provided that the usable width of the walk is not thereby reduced to less than four five feet; and provided that no such articles shall remain on such walk for more than one-half hour. 17. Subsection (A)(2) of Section 98.085, entitled “Permit Required,” is hereby amended in part and shall hereafter be and read as follows: § 98.085 PERMIT REQUIRED. (A) (1) It shall be unlawful to use any vault, space, room or structure under any street or sidewalk in the city without having first secured a permit therefor as is herein required. (2) Such permits shall be issued by the Director of Public Works. City Clerk, and shall be signed by the Mayor and the Supervisor. 18. Subsection (A) of Section 98.086, entitled “Applications,” is hereby amended in part and shall hereafter be and read as follows: 98.086 APPLICATIONS. (A) Applications for a permit to use or maintain a vault, space, room or structure under any street or sidewalk in the city shall be made in writing to the City Clerk Director of Public Works, and shall state thereon specifically the size of the space intended to be used or maintained and the purpose for which it is to be used. 130 7 19. Section 98.087, entitled “Bond,” is hereby amended in part and shall hereafter be and read as follows: § 98.087 BOND. (A) Each applicant shall file with the application a bond in such a sum and with such a surety as may be approved by the City Council Manager, to save the city harmless from any liability resulting from or caused by any accidents from such vault, space, room or structure. (B) The City Council Manager may require such additional bonds and sureties, from time to time, as it shall deem necessary to save the city harmless; provided, no surety shall be required on the bond of any corporation qualified to administer trusts in the state. 20. Subsection (B) of Section 98.090, entitled “Present Uses,” is hereby amended in part and shall hereafter be and read as follows: § 98.090 PRESENT USES. … (B) The Council City Manager may authorize the closing of any vault, space, room, structure or enclosure for which such a permit has not been obtained. 21. Section 98.093, entitled “Revocation of Permits,” is hereby amended in part and shall hereafter be and read as follows: § 98.093 REVOCATION OF PERMITS. Any permit issued under the provisions of this subchapter may be revoked by order of the Mayor City Manager for a violation of any of the provisions of this subchapter. 22. The definitions of “Disrupt the Right-of-Way” and “Video Service” provided in Section 98.106, entitled “Definitions,” are hereby amended in part and shall hereafter be and read as follows: § 98.106 DEFINITIONS. … DISRUPT THE RIGHT-OF-WAY. (1) For the purposes of this subchapter, any work that obstructs the right-of-way or causes a material adverse effect on the use of the right-of-way for its intended use. 131 8 (2) Such work may include, without limitation, the following: (a) Excavating or other cutting; (b) Placement (whether temporary or permanent) of materials, equipment, devices or structures; (c) Damage to vegetation; and (d) Compaction or loosening of the soil; and (e) and shall not include the Any work that involves the parking of vehicles or equipment in a manner that does not materially obstructs the flow of traffic on a highway. … VIDEO SERVICE. That term as defined in § 21-201(v) of the Illinois Cable and Video Competition Law of 2007, 220 ILCS 5/21-201(v). 23. Section 98.107, entitled “Annual Registration Required,” is hereby amended in part and shall hereafter be and read as follows: § 98.107 ANNUAL REGISTRATION REQUIRED. Every utility that occupies right-of-way within the city shall register on January 1 of each year with the OCM, providing the utility’s name, address, and regular business telephone number, and telecopy numbers email address, and the name of one or more contact persons who can act on behalf of the utility in connection with emergencies involving the utility’s facilities in the right-of-way and a 24-hour telephone number for each such person, and evidence of insurance as required in § 98.112, in the form of a certificate of insurance. 24. Subsections (B)(1) and (C)(1) through (C)(3) of Section 98.108, entitled “Permit Required; Application and Fees,” are hereby amended in part and shall hereafter be and read as follows: § 98.108 PERMIT REQUIRED; APPLICATIONS AND FEES. … (B) Permit application. (1) All applications for permits pursuant to this subchapter shall be submitted to the Director of Public Works and the submission shall include four three copies and a digital version of the application for a permit. … 132 9 (C) Minimum general application requirements. The application shall be made by the utility or its duly authorized representative and shall contain, at a minimum, the following: (1) The utility’s name and address and telephone and telecopy fax numbers; (2) The applicant’s name and address, if different than the utility, its telephone and telecopy fax numbers, e-mail address and its interest in the work; (3) The name, address and telephone and telecopy numbers and e-mail addresses of the person or entity responsible for performing the proposed work; the name, address and telephone and telecopy fax numbers and e-mail addresses of the person or entity responsible for performing the restoration if different from the person or entity responsible for the original work; and the names, addresses and telephone and telecopy fax numbers and e-mail addresses of all professional consultants, if any, advising the applicant with respect to the application; 25. Subsections (A)(2) and (B)(3) of Section 98.109, entitled “Action on Permit Application,” are hereby amended in part and shall hereafter be and read as follows: § 98.109 ACTION ON PERMIT APPLICATIONS. (A) City review of permit applications. (1) Completed permit applications, containing all required documentation, shall be examined by the Director of Public Works within a reasonable time after filing. (2) If the application does not: (a) Conform to the requirements of applicable ordinances, codes, laws, rules and regulations; or (ab) Substantially conform to any proposed facilities plan submitted by the applicant pursuant to § 98.108(C)(4) within the previous 18 months, the Director of Public Works shall reject such application in writing, stating the reasons therefor. … (3) (a) Upon the provision of such specification by the city, where a permit is required for work pursuant to § 98.108 the telecommunications retailer shall submit to the city an application for a permit and any and all plans, specifications and documentation available regarding the facility to be constructed. (b a) Such application shall be subject to the requirements of division (A) above. 26. Subsection (H)(1) of Section 98.114, entitled “Security,” is hereby amended in part and shall hereafter be and read as follows: § 98.114 SECURITY. … (H) Rights not limited. (1) The rights reserved to the city with respect to the Security Fund are in addition to all other lights rights of the city, whether reserved by this subchapter 133 10 or otherwise authorized by law, and no action, proceeding or exercise of right with respect to said Security Fund shall affect any other right the city may have. 27. Subsection (C)(2) of Section 98.119, entitled “Location of Facilities,” is hereby amended in part and shall hereafter be and read as follows: § 98.119 LOCATION OF FACILITIES. … (C) Facilities crossing highways. (1) No future disruption. The construction and design of crossing facilities installed between the ditch lines or curb lines of city highways may require the incorporation of materials and protections (such as encasement or additional cover) to avoid settlement or future repairs to the roadbed resulting from the installation of such crossing facilities. (2) Cattle passes, culverts Culverts or drainage facilities. Crossing facilities shall not be located in cattle passes, culverts or drainage facilities. 28. Subsection (A)(1)(e) of Section 98.120, entitled “Construction Methods and Materials,” is hereby amended in part and shall hereafter be and read as follows: § 98.120 CONSTRUCTION METHODS AND MATERIALS. … (e) Tree preservation. Any facility located within the drip line of any tree designated by the city to be preserved or protected shall be bored under or around the root system, as permitted by the Director of Public Works, Director of Community Development, or the City Forester and in conformance with the regulations set forth in the city tree preservation ordinance. SECTION THREE: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _____, 2016 AYES: NAYS: ABSENT: ABSTAIN: 134 11 Approved this _____ day of ____, 2016 Mayor 135