CITY COUNCIL 2016/08/01 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, August 1, 2016 - 6:30 pm
City Hall Council Chambers
Honorable Mayor, Donald Schoenheider
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30 pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
2. COMMENTS BY CITY MANAGER
A. Vote By Mail Campaign
-Lake County Clerk, Carla Wyckoff
B. Information on Bicycle Regulations in Lake Forest
-Chief of Police, Karl Walldorf
3. COMMENTS BY COUNCIL MEMBERS
LAKE FOREST COLLABORATIVE FOR ENVIROMENTAL LEADERSHIP
1. Consideration of a Resolution Directing the Plan Commission to Review,
Evaluate and Make Recommendations on the Draft Sustainability Plan and
Incorporation of the Plan into the Lake Forest Comprehensive Plan. (Approve
by Motion)
PRESENTED BY: Alderman Jack Reisenberg and
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry (810-3565)
PURPOSE AND ACTION REQUESTED: A Resolution is presented for Council’s consideration to
initiate the review and evaluation of a draft Sustainability Plan (“the Plan”) by the Plan
Commission. The Resolution directs the Plan Commission to hold a public hearing to
consider the Plan and to consider amending the City’s Comprehensive Plan with the
addition of a Sustainability Chapter (the Resolution is attached on page 13). Importantly,
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the City Council is not being asked to endorse or reject the Plan at this time, but merely to
initiate the public review process.
BACKGROUND/DISCUSSION: The 2013-2018 Lake Forest Strategic Plan includes a goal,
“develop a Lake Forest Sustainability Plan to identify priorities and guide future initiatives.”
The Strategic Plan further recommends that the community take a “leadership role in
modeling best practices in environmental sustainability” in collaboration with educational
institutions, property owners, neighboring communities, garden clubs, and land
management associations. In 2015, the City requested the assistance of the Lake Forest
Collaborative for Environmental Leadership (“LFCEL”) in developing a draft Sustainability
Plan.
The City, together with the LFCEL, began development of the Plan by reviewing
Sustainability Plans from other Illinois communities and government organizations
including the Chicago Metropolitan Agency for Planning, Lake County, the City of
Chicago, Highland Park, Northbrook, Evanston, Oak Park/River Forest, and Normal.
The LFCEL solicited community input throughout the development of the Plan and
conducted an on-line survey in the summer of 2015. The survey included a series of
questions related to five categories and solicited ideas for specific action steps to
achieve the goals and the vision set out in the Plan. Over 400 residents responded to the
survey. In addition to the survey, the City and the LFCEL hosted two community
engagement forums to seek residents’ input on a number of possible initiatives for
sustainability. The College and high school also hosted similar forums.
From this research, the LFCEL identified five categories, goals, measurements of success
and potential action steps that are most relevant to Lake Forest. These categories are:
• Stormwater Management and Water Use
• Ecosystem Vitality and Ravine Conservation
• Waste Management
• Renewable Energy and Energy Efficiency
• Transportation and Air Quality
The LFCEL recommends that the City 1) consider and endorse the vision and goals in the
Plan and 2) include the Plan as an amendment to the City’s Comprehensive Plan. The
addition of a Sustainability Chapter to the Comprehensive Plan will make a strong
statement about the community’s commitment to the protecting the environment and
the overall quality of life for residents today and for generations to come.
As noted above, the Plan sets forth the overall vision, goals and measurements of
success. After a public review of the Plan, and assuming adoption by the City Council,
an Implementation Plan would be developed. The LFCEL, has already completed some
work on an Implementation Plan, and compiled a draft of prioritized Action Steps. These
Action Steps have been provided to the Council in draft form as Appendices to the Plan.
However, initial consideration will focus on the Plan itself. Discussion of the Action Steps
will follow.
A copy of the draft Sustainability Plan is included in the Council packet beginning on
page 16. A printed copy is also available for review at the Municipal Services Facility.
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BUDGET/FISCAL IMPACT: No approval for expenditure of City funds is requested.
COUNCIL ACTION: Approve a motion in support of a Resolution directing the Plan
Commission to hold a public hearing to consider the Sustainability Plan as an
amendment to the City’s Comprehensive Plan.
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA
ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the July 18, 2016 City Council Meeting Minutes.
A copy of the minutes can be found on page 49.
2. Approval of Check Register for period June 25- July 22,2016
Fund Invoice Payroll Total
General 471,970 1,102,946 1,574,916
Water & Sewer 90,501 121,254 211,755
Parks & Recreation 166,992 418,323 585,315
Capital Improvements 736,396 0 736,396
Motor Fuel Tax 0 0 0
Cemetery 11,875 19,532 31,407
Senior Resources 10,339 18,724 29,063
Deerpath Golf Course 12,034 526 12,560
Fleet 78,080 38,762 116,842
Debt Funds 0 0 0
Housing Trust 0 0 0
Park & Public Land 2,433 0 2,433
All other Funds 496,819 136,390 633,209
$2,077,439 $1,856,457 $3,933,896
3. Award of a Twelve (12) Month Contract with Call One for Telecommunication
Services
STAFF CONTACT: Elizabeth Holleb, Director of Finance/IT (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval to enter into an agreement for
a period of twelve (12) months for one hundred twelve (112) analog telephone lines (Plain
Old Telephone Service (POTs)).
BACKGROUND/DISCUSSION: In 2015, The City executed a one-year contract with Call One
which is set to expire in September. Call One was awarded the 2015 Suburban Purchasing
Cooperative (SPC) Telecommunications contract. The SPC, a cooperative of one hundred
seventy seven (177) participating municipalities and townships in Illinois, has subsequently
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been awarded two (2) consecutive one-year contract extensions for telecommunications
services to Call One, which currently expires March 31, 2017. Every municipality and
government agency in the State of Illinois is authorized to participate in this program.
This year, ongoing rate negotiations between CallOne and AT&T have resulted in a 57%
increase in the monthly recurring line charges due to the industry-wide increase in these
types of lines. To ensure that the SPC joint purchase pricing was still the most economical,
staff has solicited alternate proposals from other vendors. Staff has received four (4)
proposals including the contract renewal from Call One. Call One’s proposal was the
lowest cost. It is recommended that the City enter into a twelve (12) month renewal
agreement with Call One for the existing POTs service pursuant to its SPC
telecommunications contract.
Telephone Company Estimated Annual Charges
Call One $41,898
AT&T Business Local $46,440
AT&T Complete Link $47,856
ATI $55,153
Below is an estimated summary of the telecommunications budget
(Includes multiple telecommunication contracts):
FY2017
Funding
Source
Account Number*
Account
Budget
Amount
Requested
Budgeted?
Y/N
General Fund
Non-Dept.
101-2501-499.53-10 $62,000 $23,424 Y
Parks & Rec.
Administration
220-8065-451.53-10 $27,900 $10,541 Y
Water & Sewer
Non-Dept.
501-2501-499.53-10 $21,000 $7,934 Y
* Telecommunications costs are also allocated to other cost centers in minor amounts.
COUNCIL ACTION: If determined to be appropriate by the City Council, approve a twelve
(12) month contract with Call One for telecommunications analog telephone service in an
annual estimated amount of $41,898 based on the Suburban Purchasing Cooperative
Telecommunications contract.
4. Consideration of a Resolution supporting the continued Federal funding of
the Medicare State Health Insurance Assistance Program (SHIP)
STAFF CONTACT: Sally Swarthout, Director-Parks and Recreation
(847-810-3942)
PURPOSE AND ACTION REQUESTED: The following item is being presented to the City
Council for consideration and is requesting review and consideration of a Resolution
supporting the continued Federal funding of the Medicare State Health Insurance
Assistance Program (SHIP).
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BACKGROUND/DISCUSSION: In early July, the Senior Resource Commission was made
aware of the threat to eliminate the funding of the Medicare State Health Insurance
Assistance Program (SHIP). This federally funded program is critical to helping senior
citizens, people with disabilities and their families navigate through Medicare. It provides
training updates, materials and support to volunteer workers who in turn provide free,
unbiased, one to one counseling to help individuals navigate Medicare benefits.
Currently 100 participants at Dickinson Hall utilize this service on an annual basis. The
Senate Appropriations Committee has passed a bill that will eliminate this funding. This bill
will now move on to the House Appropriations Committee for consideration.
The Senior Resource Commission has reviewed the SHIP program and held a deliberate
discussion which determined that SHIP is extremely valuable to the aging adults in our
community. The Commission also is in strong support of the Federal funding of the Illinois
Medicare State Health Insurance Assistance Program SHIP).
To this end, City staff has prepared a resolution, which can be found on page 55, which
calls for action to support the continued Federal funding of the Medicare State Health
Insurance Assistance Program (SHIP).
COUNCI L ACTION: If determined to be appropriate by the City Council, approval of
a Resolution supporting the continued Federal funding of the Medicare State Health
Insurance Assistance Program (SHIP)
5. Approval of the Intergovernmental Program Agreement between the City of
Lake Forest and the Lake Bluff Park District
STAFF CONTACT: Joe Mobile, Superintendent of Recreation (847-810-3941)
PURPOSE AND ACTION REQUESTED: The Park and Recreation Board and Staff recommend
the approval of the Intergovernmental Program Agreement (IGA) between the City of
Lake Forest and the Lake Bluff Park District as it is up for renewal at this time. The Lake
Bluff Park District presented to its board in June where the IGA was approved and signed.
Staff is seeking approval of the IGA at this time so it can be signed and adopted by both
organizations. A copy of the Intergovernmental Program Agreement can be found on
page 57 for your review.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Park & Recreation Board 7/19/16 Approved agreement
BACKGROUND/DISCUSSION: The Intergovernmental Program Agreement between the
City of Lake Forest and the Lake Bluff Park District is an agreement to provide recreational
facilities and programs for the health and welfare of all citizens in our two communities
and to offer provide public recreational facilities and programs to our communities while
being fiscally responsible. The IGA provides a basis for both organizations to promote
programs and services at unique facilities, thereby reducing duplication of services
between the two communities. The agreement also allows the two organizations to
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continue collaborating on program offerings and opportunities. Each organization will
designate a representative to act in respect to the IGA. The existing IGA will be in effect
for a two-year period from the date of acceptance by both entities at which time the
agreement may be extended, amended or terminated.
Examples of collaboration:
• Shared Brochure Space – allowing for cross marketing opportunities.
• Program Partnering – programs are combined to increase enrollment and
efficiencies as well as to share expenses to be more fiscally responsible.
• Residency Requirements – residents from Lake Bluff are given resident status for
some Lake Forest programs.
BUDGET/FISCAL IMPACT: None
COUNCIL ACTION: Approval of the Intergovernmental Program Agreement between the
City of Lake Forest and the Lake Bluff Park District.
6. Approval of an Agreement to Provide Engineering Services for the Winwood
Lane Sanitary Sewer Design
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council approval of an
agreement with GeWalt Hamilton Associates for the design of Winwood Lane’s sanitary
sewer. The services include the creation of a boundary survey, wetland delineation,
design, and easement preparation. Similar to the recently completed Regency Lane
sanitary sewer extension, all design costs will ultimately be reimbursed through an
established special service area (SSA hereafter) or recapture funding approach.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/4/15 Discussion of Non-Sanitary Sewer Areas
Public Works Committee 3/7/16 Discussion of Winwood Lane Funding
Mechanisms
Public Works Committee 5/16/16 Discussion of Winwood Lane Overflow Issue
Public Works Committee 6/20/16 Design Proposal Reviewed & Approved
BACKGROUND/DISCUSSION: Winwood Lane is the last remaining subdivision in Lake
Forest that is not connected to the City’s sanitary sewer system. Over the last decade,
the City has worked with homeowners from the Saunders Road area, Knollwood Club,
and most recently Regency Lane area, to install sanitary sewers with funding through an
SSA.
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The Winwood Lane area has twenty-eight properties that have been on septic systems
since the subdivision was built in the early 1950. The Public Works Committee has
discussed the topic of sewer installation in the remaining areas and has established a
policy to convert septic systems to use of City-owned and maintained sanitary sewers.
The Winwood Lane area presents a unique challenge that did not exist with the previous
three neighborhood conversions. During a walk-through with City staff and the City’s
engineer in April of this year, it was discovered that a some of the existing septic systems
on Winwood have their overflow pipes directed through a sand filter and subsequently
connected to the City’s storm sewer. This type of set-up was legal when the subdivision
was constructed, however it is no longer allowed as defined in the Illinois State Plumbing
Code. This condition places a higher priority to disconnect the overflow pipes and
convert to sanitary sewers as soon as possible.
Staff invited residents of the Winwood area to a meeting on July 20, 2016 to discuss the
project and the funding mechanisms available. Approximately half of the households
attended the meeting; some showed interest in the project, others did not.
The request this evening will allow GeWalt Hamilton to proceed with the design so that an
accurate cost estimate can be provided to the residents at the next meeting in
September. A copy of the Agreement can be found on page 87.
BUDGET/FISCAL IMPACT: Similar to the recent Regency Lane sewer project, all costs will
ultimately be included in the SSA or recapture funding approach. This non-budgeted
item will be funded from the Capital Improvements Fund reserves. Per section 9.0-K of
the City’s purchasing directive, staff is requesting waiving the formal request for proposal
and evaluation process. With Regency Lane’s design and construction engineering
being performed by GeWalt Hamilton, they are very familiar with the design and
easement items that are required for this type of a project.
Below is a summary of the proposed budget:
FY2017 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Improvements Fund $0 $37,500 N
COUNCIL ACTION: Acknowledge the exception noted in Section 9.0 K of the City’s
Purchasing Directive and approve an agreement with GeWalt Hamilton Associates for
the design and easement creation of the Winwood Lane Sanitary Sewer Project in the
amount of $37,500.
7.Consideration of Approvals Regarding the Metra/UP North Commuter Station
Renovation Project
STAFF CONTACT: Michael Thomas, Director of Public Works (847-810-3540)
PURPOSE AND ACTION REQUESTED: Present an update on the project and request
approval of 1) Change orders totaling $130,000 for the exterior construction contract; 2)
Authorization to waive bidding and award a contract with MAG Construction, Inc. to
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alternate the swing of door openings on the main depot building; 3) Authorization for the
City Manager to execute an agreement with METRA Railroad to provide funding support
for the project; and 4) Change orders totaling $25,120 for the Phase II Engineering
contract for interior design work.
BACKGROUND/DISCUSSION: In 2010 and 2012, the City received Illinois Transportation
Enhancement Program (“ITEP”) grants totaling over $2.07 million in grant funding to
support a major restoration of the Metra/UP North Commuter Station in downtown Lake
Forest. Due to the costs associated with this project, the City has opted to separate out
the phases of renovation work into three distinct stages, contingent upon funding
availability. The roof replacement was completed in 2012, and the remaining stages to
be completed include Stage 2 (exterior) and Stage 3 (interior) improvements.
Stage 2 – Exterior Improvements Update and Requests
The City awarded a contract to MAG Construction, Inc. to complete the Stage 2 exterior
improvements for the renovation project in fall of 2015. The total contract amount
awarded was a not to exceed amount of $1,394,329 to be paid at an 80/20 split, with the
Federal grant paying the 80% and the City paying the 20%. As construction on this stage
of the project has progressed, there have been several unforeseen expenses that have
been incurred. These efforts primarily relate to masonry and structural repairs that the
City has determined are necessary to not only ensure the long term viability of the
structure, but also the aesthetic intent of the historic restoration work. These additional
efforts include, at the present time, the following:
• Approval of Mortar inclusions to replicate the white fleck speckling found in the
original red mortar ($4,290);
• Replacement of several existing structural beam members ($67,652);
• Additional replacement of existing wood trim to match existing ($38,240); and
• Additional effort to adequately clean the masonry brick ($16,800)
The second item for consideration, relates to a request from the Engineering Division of
Metra Railroad to replace the door openings #1, 3 and 5 to provide for outward swing.
During a recent site meeting this past spring, officials from Metra, Union Pacific, and the
City me to determine that this scope of work would be necessary in order to comply with
current life safety Codes. This investigation found that the current load occupancies of
the interior spaces would require for an outward swing of these openings. While the City
and Metra believe there is a case to be made for a historical exclusion for this scope of
work, the City is recommending that they be corrected to comply with Code. It is
important to note that this work will not be completed as part of the grant funded
project, so as not to cause undue delay in completing the exterior improvements. The
City has received an estimate in the amount of $25,487 for this scope of work, and is
requesting that the City Council waive bidding, in accordance with the City’s Purchasing
Directive, and award a contract to MAG Construction, Inc. to complete this work.
The last item for discussion this evening related to the exterior improvement stage of this
project is the consideration of a grant funding agreement between the City of Lake
Forest and Metra to fund a portion of the unforeseen expenses related to the structural
repairs and replacement of door openings, along with a commitment of funding to
support a renovation of the ticket agent space as part of the final stage of this project.
As proposed, the Agreement (A draft of which can be found on page 60) authorizes
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Metra Railroad to provide grant funding in an amount of $123,150, subject to certain
provisions. The impact of this funding agreement will help offset change orders for Stage
2, and the door openings as outlined above.
Stage 3 – Exterior Improvements Update and Requests
In October 2015, the City entered into a contract with Alfred Benesch & Company/Legat
Architects to complete the Phase II design engineering for the Stage 3 interior
improvements for this project. The design fee for Phase II was $76,321, $20,000 paid by
the City and $56,321 to be paid at an 80/20 split, with the Federal grant paying the 80%
and the City paying the 20%.
As the pre-final plans and supporting design documents were being finalized for
submission this spring, it was determined that the anticipated contract hours for the
scope of work would not be adequate due to additional efforts needed to complete
unforeseen civil engineering work, and modify plans to align with the projected budget
for the interior renovation phase. Accordingly, Alfred Benesch & Company submitted
documentation with a request for additional fees in an amount of $40,257.
In exploring this request further, the additional design work needed relates primarily to
structural engineering that is necessary to investigate a wider door opening between the
main lobby area and future restroom facilities that are to be located in the former Lake
Forest Taxi tenant space to the south. As a result of opening up this area, a more
substantial lintel will be required to carry the load, which was not accounted for in the
original contract work.
Additionally, the current projected construction budget, including Phase III engineering,
for the interior work is estimated at roughly $345,000. Based on pre-final design cost
estimates, this budget will allow for the construction of new restrooms, replacement of tile
flooring, and minor mechanical work in the lobby area. The entire scope of design work
that the City had previously prioritized is estimated at over $558,000, of which has been
designed and prepared in pre-final format. Since IDOT does not allow for projects to
include alternate pay items as part of the official plan set, the City will need to revise the
pre-final plans to only include the budgeted work items prior to submitting them for
review by IDOT. Alfred Benesch & Company has accounted for additional effort needed
to coordinate revisions to reduce the scope of the pre-final plans and review
coordination with IDOT in their request.
After review of the submitted documentation and subsequent conversations with Alfred
Benesch & Company, staff has determined that portions of these requests will be
necessary to complete the pre-final design, including:
• North masonry wall design and civil engineering ($5,653)
• IDOT Contract document review and facilitation ($7,269)
• Scope Revisions to current pre-final plans ($12,199)
Copies of the proposals and supplement requests have been included in this packet
beginning on page 70. It should be noted that Staff is only recommending $25,120 of the
total request be authorized at this time.
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BUDGET/FISCAL IMPACT: Below is a summary of the Project Budgets for the Stage 2 and
Stage 3 portions of the project:
FY2017 Funding
Source Account Number
Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund 311-0060-419-77-
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$1,421,202 $155,120 Yes
Capital Fund Account TBD $0 $25,487 No
If approved, the City will proceed with authorizing an increase to the contract
authorizations for Mag Construction, Inc., and Alfred Benesch & Company. The City will
be reimbursed 80% of those payments made in accordance with the grant agreements.
COUNCIL ACTION:
1) Approval of the payment of $130,000 to MAG Construction, Inc. The City will be
reimbursed 80% of those expenses eligible for reimbursement.
2) Acknowledge the exception noted in Section 9.0 K of the City’s Purchasing
Directive and award a contract to MAG Construction, Inc. to replace the door
openings in the main depot building for an amount of $25,487, and authorization
to expend, if necessary, an additional 10% in contingency to support any
unforeseen expenses related to this work. This amount will be funded from the
Metra grant.
3) Approval of a Resolution (pg. 82)Authorizing the City Manager and City Attorney
to finalize and execute the Agreement with Metra Railroad to provide funding
support for the Metra/UP North Commuter Station Renovation Project.
4) Approval of the payment of an amount of $25,120 to Alfred Benesch & Company
for additional design services, and authorization to expend, if necessary, an
additional 5% of this amount to cover unforeseen work that may be incurred as
part of this work.
COUNCIL ACTION: Approve the seven (7) Omnibus items.
6. ORDINANCES
7. ORDINANCES AFFECTING CODE AMENDMENTS
1. Approval of an Ordinance Amending Chapter (“Officers and Employees”) of
the City Code Eliminating the Residency Requirement for City Clerk (Waiver of
First Reading and Final Approval).
STAFF CONTACT: Attorney, Victor Filippini
PURPOSE AND ACTION REQUESTED: Staff requests approval of an Ordinance that
eliminates the residency requirement for the office of City Clerk by amending Section
31.070 of the City Code for The City of Lake Forest.
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BACKGROUND/DISCUSSION: The Lake Forest City Charter provides for the appointment
(rather than the popular election) of the City Clerk. For many years, the Illinois Municipal
Code required a municipal clerk to be a resident of the community in which the clerk
served. Because the City Manager is required to be a resident of the City, the City
Council has customarily appointed the City Manager as the City Clerk. Nevertheless,
most of the actual duties of the City Clerk are currently performed by Deputy City Clerk
Margaret Boyer, and the City’s Deputy City Clerk has for many years been the de facto
clerk.
The Illinois Municipal Code now permits municipalities where clerks are appointed to
allow a non-resident of the municipality to serve as clerk. This change in the law allows
the City (if the Council so decides) to align the office of City Clerk with the person who
actually performs the basic duties of City Clerk.
The City Manager and Deputy Clerk Boyer have conferred about the possibility of
eliminating the residency requirement for the City Clerk, and both believe that the re-
alignment of the official title with the responsibilities of City Clerk is desirable and may
result in some operational efficiencies.
If the City Council is amenable to making this change in the City Code, it can do so by
approving the draft ordinance that begins on page 85 of the agenda packet.
Additionally, if the ordinance is approved, then the City Manager will formally resign his
position as City Clerk and the Council will be asked to appoint Deputy Clerk Boyer as
Clerk at the Council’s first meeting in September.
COUNCIL ACTION: Waive first reading and grant final approval of an Ordinance that
amends Section 31.070 of the City Code to eliminate the residency requirement for the
Office of City Clerk.
8. NEW BUSINESS
9. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
10. ADJOURNMENT
Office of the City Manager July 27, 2016
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the
facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600
promptly to allow the City to make reasonable accommodations for those persons.
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THE CITY OF LAKE FOREST
RESOLUTION NO. ____________
A RESOLUTION DIRECTING THE PLAN COMMISSION TO HOLD A PUBLIC HEARING TO
CONSIDER THE SUSTAINABILITY PLAN AS AN AMENDMENT TO THE CITY’S
COMPREHENSIVE PLAN.
WHEREAS, The City of Lake Forest (the “City”) is a home rule special charter
municipality established and existing in accordance with the Constitution of the State of Illinois
of 1970; and
WHEREAS, the City has a long tradition of protecting and preserving the community’s
distinctive character, the natural environment and quality of life by thoughtful planning,
engagement of stakeholders and residents, partnerships with local institutions and careful
deliberations by the City’s Boards and Commissions; and
WHEREAS, the mission of the City of Lake Forest is to achieve the goal of being the
best-managed, fiscally responsible and appealing community in the United States by promoting
a living and working environment built upon a community spirit of trust, respect and broad-based
citizen involvement; and
WHEREAS, the 2013-2018 Lake Forest Strategic Plan (“the Plan”), developed through
a community visioning process, established the following goal “to develop a Lake Forest
Sustainability Plan to identify priorities and guide future initiatives”…“ to sustain our natural
resources and environment for future generations by ensuring that policies, activities, and
operations are environmentally-responsible, efficient, and fiscally-minded.”; and
WHEREAS, the Plan further recommends that the community take a “leadership role in
modeling best practices in environmental sustainability” in collaboration with educational
institutions, property owners, neighboring communities, garden clubs, and land management
associations; and
WHEREAS, in furtherance of the Plan, in 2012, The Lake Forest Collaborative for
Environmental Leadership (“LFCEL”) was formed as a voluntary partnership between the City
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of Lake Forest, Lake Forest Elementary School District #67, Lake Forest High School District
#115, Lake Forest Open Lands Association, and Lake Forest College for the purpose of
identifying sustainable practices and environmentally friendly actions that could be implemented
in the community, educating community members, and providing a vision for coordination and
cooperation to direct the community toward a more sustainable future; and
WHEREAS, the LFCEL goals which include, without limitation, protecting Lake Forest’s
unique natural heritage; enhancing residents’ quality of life; making meaningful contributions to
creating a healthier community and healthier local ecosystems, and expanding the conservation
ethic within the community; and
WHEREAS, the City Council has determined that it is in the best interest of the City and
its residents to conduct a public process to consider the recommendations of the LFCEL;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
SECTION ONE: DIRECTION TO THE PLAN COMMISSION. The Plan Commission is
directed to review and evaluate the draft Sustainability Plan and hold a public hearing to
consider the Sustainability Plan, in whole or in part, as an amendment to the City’s
Comprehensive Plan. The Plan Commission is further directed to, at the conclusion of its
consideration, to forward a recommendation on this matter to the City Council.
SECTION TWO: EFFECTIVE DATE. This Resolution shall be in full force and effect
upon the passage and approval.
PASSED THIS _______DAY OF _______________, 2016.
AYES:
NAYS:
ABSENT:
APPROVED THIS _____ DAY OF ______________, 2016.
_____________________
Mayor
ATTEST:
______________________
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City Clerk
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LAKE FOREST SUSTAINABILITY PLAN
JULY 2016
Created by the City of Lake Forest with support from the
Lake Forest Collaborative for Environmental Leadership
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CONTENTS
INTRODUCTION _____________________________________________________________ 4
CREATING LAKE FOREST’S SUSTAINABILITY PLAN __________________________________ 6
STORMWATER MANAGEMENT & WATER USAGE __________________________________ 8
ECOSYSTEM VITALITY & RAVINE CONSERVATION _________________________________ 11
WASTE MANAGEMENT ______________________________________________________ 13
ENERGY EFFICIENCY & RENEWABLE ENERGY _____________________________________ 15
TRANSPORTATION & AIR QUALITY _____________________________________________ 17
APPENDICES _______________________________________________________________ 19
APPENDIX 1: IMPLEMENTATION PLAN _________________________________________ 20
STORMWATER MANAGEMENT & WATER USAGE _______________________________ 20
ECOSYSTEM VITALITY & RAVINE CONSERVATION _______________________________ 21
WASTE MANAGEMENT ___________________________________________________ 23
ENERGY EFFICIENCY & RENEWABLE ENERGY __________________________________ 24
TRANSPORTATION & AIR QUALITY __________________________________________ 26
APPENDIX 2: ADDITIONAL ACTIONS FOR FUTURE CONSIDERATION __________________ 28
APPENDIX 3: EXAMPLE ENERGY EFFICIENCY PURCHASING POLICY __________________ 31
APPENDIX 4: EXAMPLE GREEN FLEET POLICY____________________________________ 32
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American Legion, McKinlock Post #264
City of Lake Forest
Deerpath Middle School
Dickinson Hall
Elawa Farm Foundation
Gorton Community Center
GreenMinds of Lake Forest and Lake Bluff
Lake County Sustainability Office
Lake Forest Academy
Lake Forest City Council
Lake Forest Civic Beautification Committee
Lake Forest College
Lake Forest Country Day School
Lake Forest Library
Lake Forest Open Lands Association
League of Women Voters LF/LB
School District 67
School District 115, Lake Forest High School
Village of Lake Bluff
Woodlands Academy
SPECIAL THANKS TO THE RESIDENTS OF LAKE FOREST AND THE FOLLOWING
ORGANIZATIONS FOR THEIR INPUT…
18
INTRODUCTION
The 2013-2018 Lake Forest Strategic Plan includes a goal to “develop a Lake Forest Sustainability Plan to
identify priorities and guide future initiatives.” The Strategic Plan further recommends that the
community take a “leadership role in modeling best practices in environmental sustainability” in
collaboration with educational institutions, property owners,
neighboring communities, garden clubs, and land
management associations 1. These recommendations reflect
the intent of the City’s original 1861 motto “Love of Nature
and Science”, the desire to protect Lake Forest’s unique
ecosystems, and desire to nurture pride in the community’s
conservation ethic for generations to come.
In 2015, the City requested the assistance of the Lake Forest
Collaborative for Environmental Leadership (“LFCEL”) to
develop the Sustainability Plan. With representatives from
Lake Forest School Districts 67 and 115, Lake Forest Open
Lands Association, Lake Forest College, and the City of Lake
Forest, the LFCEL is a volunteer organization formed to
educate and engage the community in environmental action
and to promote sustainable practices within the City.
The mission of the LFCEL is to combine the collective
resources of its member institutions to recognize and
address existing issues while identifying new programs
and approaches that encourage environmental
awareness and action. LFCEL’s goals include protecting
Lake Forest’s unique natural heritage; enhancing
residents’ quality of life; making meaningful
contributions to creating a healthier community and
local ecosystems; and expanding the conservation
ethic and residential pride.
The purpose of the Sustainability Plan (“Plan”) is to
identify the issues and opportunities most relevant to
Lake Forest and its natural resources, particularly land,
water and air. Building on the City’s current successes
and strengths, the Plan identifies specific actions City
staff, residents, and businesses should consider when
addressing the issues and opportunities.
1 http://www.cityoflakeforest.com/assets/1/7/SPS_Report_2012_final.pdf
CURRENT LAKE FOREST SUCCESSES • Named a Tree City USA for 36 years • Finalist for “Top Transit Suburb” with
high walkability • LEED Gold certification for new
Municipal Services Building • Purchased 100% renewable
electricity for 2 years through
municipal aggregation saving
residents >$4 million • Replaced streetlights with LEDs • 43% recycling rate in 2015
19
As stated in the Strategic Plan, “we must strive to sustain our natural resources and environment for
future generations by ensuring that policies, activities, and operations are environmentally-responsible,
efficient, and fiscally-minded.” Lake Forest’s residents, businesses, and City staff can make significant
contributions by following the recommendations of the Plan and by actively participating in its
implementation.
Lake Forest has a natural beauty and unique local ecosystems that first attracted our forefathers and
continue to attract people to the community today. While our natural landscapes are certainly beautiful
and provide wonderfully unique recreational opportunities for residents, many also support a valuable
and rare biodiversity that receives the highest level of recognition in our State. It is important to
preserve this natural beauty for current residents and for future generations, ensuring the community
remains a highly desirable place to live, work, and raise families.
20
CREATING LAKE FOREST’S SUSTAINABILITY PLAN
Lake Forest joins many other organizations in creating a Sustainability Plan, as the concept of
sustainability has become a strategic priority for businesses and governments around the world in the
last 5-10 years.
The City, together with the Lake Forest Collaborative for Environmental Leadership (“LFCEL”), began its
plan development by reviewing Sustainability Plans from other Illinois communities and government
organizations including the Chicago Metropolitan Agency for Planning, Lake County, City of Chicago,
Highland Park, Northbrook, Evanston, Oak Park/River Forest, and Normal.
From this research, the LFCEL identified five categories and associated potential actions that are most
relevant to Lake Forest, specifically:
• Stormwater Management and Water Use
• Ecosystem Vitality and Ravine Conservation
• Waste Management
• Renewable Energy and Energy Efficiency
• Transportation and Air Quality
Requesting Community input was a critical step in developing the plan. The City and LFCEL conducted
an on-line survey in the summer of 2015, which included a series of questions and a request for action
steps related to the five categories. Over 400 residents responded to the survey, and key results include:
• 80% of respondents agree or strongly agree that Lake Forest should create a Sustainability Plan.
• 82% of respondents agree or strongly agree with the statement “I have an opportunity to reduce
energy usage in my home”.
• More than 60% of respondents are concerned about the health of our natural areas, air and
water quality, and Lake Forest’s waste stream.
• 3 out of 5 respondents want to be more engaged in the City’s sustainability efforts.
• Critical issues identified by respondents include pesticide use reduction, replanting trees in our
community, preserving ravines, educating residents on the impact of non-biodegradable
materials and toxins on our stormwater, polystyrene/Styrofoam elimination, bike friendly
streets, and making homes more energy efficient.
21
To continue gathering resident input, the LFCEL hosted a Community Engagement Forum in October
2015, student forums at Lake Forest High School and Lake Forest College in February 2016, and a second
Community Engagement Forum in April 2016. At each of these forums, participants shared ideas and
voted on what they considered to be the highest priority and secondary priority actions in each of the
five categories.
From an initial list of 66 potential actions, the participants identified 14 high priority and 12 secondary
priority actions reflecting the consensus view from the various community forums. Potential actions
considered by residents but not prioritized for inclusion in this Plan are listed in Appendix 2.
22
STORMWATER MANAGEMENT & WATER USAGE
Lake Michigan and the Great Lakes are the world’s largest source of fresh water with 20% of the earth's
available supply. In addition to providing abundant recreational opportunities for residents, Lake
Michigan is the source of Lake Forest’s potable or drinking water.
The City cleans and purifies its potable water at the Lake Forest water treatment plant, originally
constructed by private residents in 1890 as the Lake Forest Water Company, and later purchased by the
City in 1921. In 2004, the City converted from a sand filtration system to an ultrafiltration or membrane
system, the first of its kind in Illinois. Two water intake pipes (one ¾ mile and the second ½ mile into the
lake) supply the treatment plant, which can process 12-14 million gallons of water per day.
In recent years, the water plant has nearly exceeded its capacity during the hot summer months when
irrigation and lawn watering are at its peak. The City subsequently adopted watering restrictions from
May 15 through September 15 to defer the need for costly upgrades to the plant and water system.
Lake Forest’s wastewater – that is water flushed down the toilets, sinks and drains of City homes and
businesses - flows through the City’s sanitary sewer system to a large collector pipe under Highway 41
and to the North Shore Sanitary District plant on Clavey Road in Highland Park. At this plant, a series of
processes separate the solid and liquid waste while cleaning and sanitizing the water to meet all
applicable state and federal water standards. Ultimately, the treated wastewater empties into the Skokie
River and lagoons just south of the Chicago Botanic Gardens, flowing to the Chicago River, connecting to
the Illinois River, to the Mississippi River, and eventually to the Gulf of Mexico.
Lake Forest’s stormwater system is completely separate from its wastewater sewer system, and two
unique features distinguish stormwater flow in Lake Forest.
First, the sub-continental divide
between the Great Lakes and
Mississippi River watersheds bisects
Lake Forest with Green Bay Road as
the natural divider. This means that
rainfall landing on the east side of
Green Bay Road will, with assistance
from the City’s storm sewer system,
naturally make its way to Lake
Michigan. Rainfall on the west side of
Green Bay Road will naturally flow
through the storm sewer system to
the Skokie River or the Middlefork of
the North Branch of the Chicago River.
LAKE FOREST’S WATER PLANT
23
The thirteen miles of
ravines in eastern Lake
Forest, which serve as
natural channels into Lake
Michigan, are the second
distinguishing feature of
the City’s stormwater flow.
Most of the City’s
stormwater runoff east of
Green Bay Road flows
through the stormwater
sewer system into the
ravines before emptying
into Lake Michigan.
Many of Lake Forest’s buildings, streets, driveways, and parking lots are impermeable and stormwater
washes over these surfaces collecting sediment, oil, chemical pollutants, and other dirt and debris. East
of Green Bay Road, this polluted runoff flows directly through the ravines and directly into Lake Michigan,
the source of Lake Forest’s drinking water.
Increasing volumes of rain from severe storms, exacerbated by residents connecting their downspouts
and draining their swimming pools directly into the storm sewer system, increase ravine and land
erosion, degrade wildlife habitat, and degrade water quality.
Green infrastructure—such as trees, native plants, bioswales, rain gardens, rain barrels, permeable
surfaces and green roofs— absorbs rainwater, reduces stormwater runoff, protects ravine stability and
habitat health, and improves Lake Michigan water quality.
The following goals and actions reflect Lake Forest’s priorities for conserving and protecting the unique
water resources of our community. While Lake Michigan and the Great Lakes may currently offer an
abundant supply of fresh water, we recognize that they are not infinite resources and, as a lakeshore
community, must treat them responsibly. The goals and actions also reflect the importance of minimizing
the downstream effects of what enters Lake Forest’s wastewater and stormwater systems.
24
Goals
• Reduce the volume of stormwater entering the ravines, Skokie River, and Middlefork of
the Chicago River North Branch using stormwater infrastructure best management
practices
• Improve the quality of water entering Lake Michigan through the ravines
• Increase water conservation
• Educate residents on the importance of Lake Forest-specific water issues
Measurements of Success
• Decreased water usage per household and business per year
• Increased number of households with downspout disconnection and/or rain barrels
• Increased square footage/number of bioswales and rain gardens
• Increased square footage of permeable surfaces
• Increased public awareness of water issues
25
ECOSYSTEM VITALITY & RAVINE CONSERVATION
Lake Forest has a natural beauty with abundant trees, wetlands, prairies, savannas, ravines, gardens, and
parks. The City is home to 3.5 miles of lakefront, over 11 miles of bike trails, 446 acres of public parks,
over 800 acres of protected open space, and 13 miles of nature preserve trails.
Lake Forest’s thirteen miles of ravines, the majority of which are on private property, are a unique and
beautiful natural landform that helps to define our City’s character. The ravines function as natural
drainage systems for stormwater runoff flowing towards Lake Michigan, habitat for many rare plants and
animals, and as physical support for many homes.
26
Unfortunately, accelerated erosion is occurring along ravine slopes as a result of excessive stormwater
runoff, residential and commercial development, and invasive species compromising the resilience of
ravines to maintain their structure. The erosion from stormwater and private drainage results in slumping
of ravine slopes, poor water quality, and destroyed natural habitat.
Residents can help conserve and protect our ravines by reducing the volume of water entering the City’s
stormwater sewer system, limiting the watering of lawns, using organic fertilizers, planting native plants,
minimizing land paving and irrigation, addressing direct drainage of pools and other stormwater, and by
properly disposing of yard waste.
Lake Forest also faces a significant threat from the devastating Emerald Ash Borer, in addition to
increasing threats to other tree species. Our community expects to lose over 100,000 ash trees in the
next 5-10 years. Reforesting the community with diverse, native species for the future has become a
critical priority for the City.
Finally, in recognition of the environmental and health benefits of locally grown food, the City has
expanded its Open Air Market and increased the development of school and community gardens.
The following goals and actions reflect the City’s commitment to ecosystem vitality and preservation of
our unique natural spaces.
Goals
• Preserve, protect, and when
possible, expand open spaces
and parks, particularly ravines
• Use sustainable land
management practices
throughout the community
• Increase native plantings
• Preserve existing trees and
increase native tree canopy
coverage, particularly oak
varieties.
Measurements of Success
• Enacted Ravine Conservation/Steep Slope Ordinance, Pesticide Protocol, Landscaper
Certification Program, and Noise Pollution Ordinance
• Increased linear feet of restored ravines
• Increased square footage of lawns converted to native plantings
• Increased number of school and community gardens
27
WASTE MANAGEMENT
Waste management includes the collection, transportation and disposal of garbage and other unwanted
materials. Unless diverted through recycling, reuse, composting or other means, Lake Forest’s waste
ends up in a landfill where it is buried and left to decompose, a process that can take hundreds of years.
Waste items made from plastic and polystyrene can take millions of years to decompose.
According to a 2014 Illinois Environmental
Protection Agency report, the six active
landfills serving the Chicago metropolitan
region have only 13 years of capacity
remaining at current disposal rates2.
Therefore, the continuation and expansion of
recycling, composting, and hazardous and
electronic waste management programs are
critical to reduce the strain on existing
facilities.
Lake County officials have recognized the need to significantly reduce the volume of material sent to
landfills and established a goal of increasing the county-wide recycling rate to 60% by 2020.
A recent local survey reported that Lake Forest residents create 702 pounds of household waste per
person annually, the second highest of seven North Shore communities analyzed3.
Lake Forest currently operates a comprehensive waste management program. City staff collects refuse
from residents twice weekly and disposes it at the Advanced Disposal Services Landfill in Zion. Yard waste
is also collected twice weekly, transported to Lake Forest’s Compost and Recycling Center on Route 60
(“Recycling Center”), and composted on site. Recycled items are collected once per week, trucked to the
Recycling Center and re-loaded into transfer trailers. The trailers are transported to the Resource
Management facility in Chicago Ridge, where the material is separated and sold to other businesses
worldwide.
The Recycling Center is open on weekends for residents to drop off refuse, yard waste, recyclables, metal,
electronics, clothing, shoes and textiles. Residents can also pick up mulch, compost and wood chips at
the center for free.
Lake Forest residents can drop off hazardous household waste - including household chemicals, oil-based
paint, medications, and electronics - at the Solid Waste Agency of Lake County (SWALCO) permanent
facility in Gurnee. SWALCO also holds a collection event at Lake Forest Municipal Services Building every
September.
2 http://www.epa.illinois.gov/Assets/iepa/waste-management/landfills/landfill-capacity/landfill-capacity-
report-2015.pdf, p. 11 3 http://jwcdaily.com/2015/05/07/garbage-in-garbage-out/
28
The Lake Forest Police Department collects unwanted medications and prescription drugs at the Lake
Forest Police Station in secure drop boxes seven days a week.
The Public Works Department provides residents with the opportunity to purchase compost containers
(also termed earth machines) from the City at a below market rate. Sanitation employees deliver the
compost containers to residents.
In addition to backyard composting, Lake Forest residents interested in composting food waste can have
it picked up weekly or bi-weekly by Collective Resource, Inc., a food scrap pickup service based in
Evanston. This company provides residents with a bucket to fill with food waste and leave at the door,
reducing household garbage volume by at least 30%. Collected waste is delivered to a commercial
composting site to become useful compost. Unlike backyard composting, Collective Resource has no
dairy, meat, animal waste, or food-soiled paper restrictions.
The following goals and actions reflect Lake Forest’s commitment to expand its existing waste
management programs and to further reduce the volume of material sent to the landfill.
Goals
• Reduce the amount of landfilled waste
• Improve recycling rates and increase awareness of recycling and responsible disposal
alternatives
• Increase composting
• Increase material reuse
Measurements of Success
• Recycling rate of 60% by 2020, consistent with the Lake County goal
• Increased residential and commercial composting
• Decreased use of plastic bags and polystyrene
29
ENERGY EFFICIENCY & RENEWABLE ENERGY
Energy is something taken for granted in our daily lives - we switch on the lights, turn on the stove, or
watch television without even thinking about where the energy comes from to run them. Yet the
negative air, water and climate impacts from conventional energy production are significant. Recent
technology advances now provide opportunities to reduce the harmful impacts of conventional energy
by decreasing our energy usage and increasing the amount of renewable energy we consume.
The primary forms of energy used in Lake Forest’s homes and businesses are electricity and natural gas.
Electricity powers lighting, air conditioning, appliances, electronics, computers, and phones. Lake
Forest’s electricity is currently supplied and delivered by Commonwealth Edison (“ComEd”) and usage is
measured in kilowatt hours (kWh).
Natural gas is the primary fuel for furnaces or space heating in Lake Forest and is also commonly used
for hot water heaters, clothes dryers, and cooking in the residential sector. Our natural gas is supplied
and delivered by North Shore Gas, and usage is measured in therms.
A 2010 study by CNT Energy found that Lake Forest households use significantly more energy than the
typical Lake County home, and our residents have some of the highest energy bills in the region. The
average electricity usage per household in Lake Forest is 87% higher than a typical home in Lake County,
and the average natural gas usage per household in Lake Forest is 120% higher than the County average.
Factors that affect electricity usage include square footage; efficiency of air conditioning, lighting,
appliances and electronics; and occupant behavior. Factors that affect natural gas usage include building
size and age, building envelope efficiency, efficiency of the furnace and water heater, and occupant
behavior.
Average Annual Energy Consumption
Lake Forest Lake County
Average electricity usage per
household (kWh) 21,571 11,524
Average natural gas usage per
household (therms) 2,708 1,229
Source: CNT Energy 2010 Municipal Energy Profile Project
Lake Forest residents are aware of an energy and cost savings potential, as 82% of the 2015 Sustainability
Survey respondents agreed or strongly agreed with the statement, “I have an opportunity to reduce my
household’s energy consumption.”
ComEd began installing advanced digital “smart meters” in Lake Forest in 2016, which will create
additional opportunities to obtain real-time energy usage information and more easily reduce household
electricity consumption and peak demand.
30
ComEd’s 2015 Environmental Disclosure Statement reveals that the fuel sources for electricity supplied
to its customers in 2015 were 37% coal, 36% nuclear, 23% natural gas, and 3% wind and hydroelectric 4.
Declining costs for solar panels
and installation, together with
creative financing options from
developers, make solar
photovoltaic (PV) an increasingly
viable alternative for homes,
businesses and institutions in
Illinois who wish to reduce their
consumption of electricity from
conventional sources and
increase their renewable supply.
The following goals and actions reflect Lake Forest’s commitment to expanded energy efficiency and
renewable energy.
Goals
• Reduce energy consumption in homes and businesses
• Expand the use of renewable energy throughout the community
Measurements of Success
• Increased number of homes and businesses with renewable energy installations
• Increased participation in ComEd’s energy efficiency and demand response programs
• Installed community (shared) solar project and/or model renewable energy system at a
municipal facility
• Enacted Sustainable Development Incentive Program
4 https://www.comed.com/documents/about-us/environmental-
commitment/environmental_disclosure_12mons_ending_20151231.pdf
31
TRANSPORTATION & AIR QUALITY
Transportation is the largest source of air pollution in the U.S., leading to significant risks for human
health and the environment. Major pollutants from the burning of gasoline and diesel fuel in motor
vehicles and other equipment include:
• Particulate matter (PM). These particles of soot and metals give smog its murky color. Fine
particles - less than one-tenth the diameter of a human hair - pose the most serious threat to
human health, as they can penetrate deep into lungs.
• Nitrogen oxides (NOx). These pollutants cause lung irritation and weaken the body's defenses
against respiratory infections such as pneumonia and influenza.
• Hydrocarbons (HC). These pollutants react with nitrogen oxides in the presence of sunlight to
form ground level ozone, a primary ingredient in smog.
• Carbon monoxide (CO). This odorless and poisonous gas is formed by the combustion of gasoline
and diesel and is emitted primarily from cars and trucks.
• Sulfur dioxide (SO2). Power plants and motor vehicles create this pollutant by burning sulfur-
containing fuels, especially diesel fuel. SO2 can react in the atmosphere to form fine particles
and poses the largest health risk to young children and asthmatics.
• Greenhouse gases. Motor vehicles also emit carbon dioxide, a potent greenhouse gas.
The 2015 Urban Mobility Scorecard ranked Chicago as having the third worst automotive travel delays
among very large urban areas (behind only New York and Los Angeles), with 303 million extra hours of
travel time each year due to
congestion5. This translates to
61 hours of travel delay per
commuter each year and results
in 147 million gallons of excess
gasoline consumed.
Lake Forest experiences its own
congestion, particularly on
weekday mornings and
afternoons during the school
year. The drop off and pickup of
Deerpath Middle School
students leads to significant
traffic bottlenecks on Deerpath Road twice each weekday. Similarly, traffic flow on McKinley Road is
impaired each school day due to the arrival and departure of the high school students.
5 5 http://d2dtl5nnlpfr0r.cloudfront.net/tti.tamu.edu/documents/mobility-scorecard-2015-wappx.pdf
32
Local air pollution also comes from idling vehicles and gas-powered landscaping equipment. Idling occurs
at schools, train stations, parking lots and roadways throughout the City. With over 300 professional
landscaping companies licensed to work in Lake Forest, emissions from lawn care and snowplowing are
significant.
The following goals and actions reflect Lake Forest’s commitment to reduce negative air quality impacts
from transportation.
Goals
• Reduce traffic congestion
• Reduce idling
• Reduce air pollution from the
City’s fleet and equipment
• Increase bicycling and utilization
of other non-automotive forms
of transportation
Measurements of Success
• Enacted Anti-Idling policy
• Increased percentage of City fleet that is hybrid or electric vehicles
• Reduced traffic counts on Deerpath and McKinley during school days
• Achievement of the Bicycle Master Plan goals
33
APPENDICES
The Sustainability Plan establishes a community vision and goals with respect to preserving and
protecting the environment and the community’s quality of life over the long term. The
following Appendices provide additional recommendations for implementation of the Plan,
after it is formally adopted by the City Council. The Appendices reflect community input and
capture the numerous ideas offered during development of the Plan. The intent is that
adoption of the Sustainability Plan by the City Council not be seen as the end of a process, but
instead, the beginning of the critical next step in implementation of the Plan.
Below is a brief summary of the information contained in the Appendices.
Appendix 1: Implementation Plan – Priority Action Steps
This Appendix includes recommendations for high priority and secondary priority Action Steps
to achieve the goals of the Sustainability Plan. These Action Steps and their priority designation
came out of the LFCEL’s public discussions held during the development of the Plan.
Appendix 2: Additional Community Input
This Appendix includes additional ideas gathered from the community during the development
of the Sustainability Plan. Although public meeting participants determined that these ideas
were not appropriate for inclusion in the Priority Action Steps, the ideas are important and are
documented here for future reference and consideration.
Appendices 3 and 4: Examples of Policies Implementing the Sustainability Plan
These Appendices offer examples of policy changes that the City could consider in
implementing the Sustainability Plan.
34
APPENDIX 1: IMPLEMENTATION PLAN
STORMWATER MANAGEMENT & WATER USAGE
Action Plan
Highest Priority Actions
1. Implement Stormwater Best Management Practices locally and regionally
• Install green infrastructure - such as trees, native plants, bioswales, rain gardens,
and rain barrels - in homes and community areas to promote their use and to
improve stormwater management
• Educate the community about the value of downspout disconnection
• Encourage growing green roofs on commercial and municipal buildings
2. Encourage and expand the use of permeable surfaces throughout the community
• Replace driveways and parking lots with permeable surfaces to decrease
stormwater runoff
Secondary Priority Actions
1. Reduce de-icing salt usage in snow removal programs
2. Increase the tiered water rate to reflect the true value of water and to encourage
conservation
3. Develop water pollution educational materials
• Create a public awareness campaign on where Lake Forest stormwater flows
• Educate residents about the negative impacts associated with pesticides,
herbicides, fertilizers, salt, pharmaceuticals, coal-tar based sealants, etc.
35
ECOSYSTEM VITALITY & RAVINE CONSERVATION
Action Plan
Highest Priority Actions
1. Utilize sustainable landscaping practices city-wide
• Create a Pesticide Protocol to encourage sustainable practices such as organic
fertilizers, compost tea, propoer mow height, proper signage, and proper watering
schedules
• Reduce herbicide and pesticide use in parks managed by the City, with exceptions
for removal of poison ivy and invasive/exotic plant species
• Continue pursuing the sustainable turf pilot project at Everett Park
• Communicate with all yard care companies that apply for a license to work in Lake
Forest about following label requirements when applying herbicides
• Establish a sustainable “certification” requirement for landscapers to obtain a
license
• Educate residents to reduce/limit the pesticide and herbicide use in landscapes
on the east side of town where runoff flows through ravines and into Lake
Michigan.
2. Engage residents in ravine and bluff conservation efforts
• Conduct a ravine health study and ravine conservation awareness campaign
• Establish a local Ravine Day
• Establish a ravine homeowners association (HOA) with regional association
• Develop a ravine protection/steep slope ordinance designed to create rules that
will cut back on residential, commercial, and municipal actions that harm the
functionality of ravines and bluffs
• Establish fines for dumping leaves and grass in the ravines
3. Encourage residents to use more native plantings, discourage the use of non-natives and
reduce the size of their lawns.
• Educate residents on how to identify native and non-native species; demonstrate
the beauty, value, economy, and natural benefits
• Educate residents on the benefits of native species, rain gardens and natural
landscapes
• Encourage homeowners to remove invasive buckthorn and other invasive species,
eliminate fines for removing any size buckthorn
• Recommend alternatives for retaining privacy after buckthorn removal; consider
programs to encourage private residents to plant the next generation of native
trees.
• Encourage City staff and residents to leave undergrowth in wooded areas of our
parks to provide shelter/protection for small animals and migrating birds
36
Secondary Actions
1. Encourage local food production and consumption
• Continue and expand the school garden at Deerpath Middle School
• Encourage development of more community gardens and/or school gardens with
curriculum programs
• Continue to expand the Open Air Market
• Encourage other forms of urban agriculture, such as vertical gardening
2. Consider a Noise Pollution Public Nuisance Ordinance
• Decrease noise from leaf blowers by restricting use to only electric blowers (i.e.,
prohibit back-pack mounted, hand-held, or wheel-mounted blowers)
• Restrict hours of operation to exclude 5pm to 8am, except for specific spring and
fall dates
3. Consider a butterfly garden in the park on the corner of Deerpath and Green Bay Roads
or other City properties
37
WASTE MANAGEMENT
Action Plan
Highest Priority Actions
1. Encourage composting at home and initiate composting in City buildings and schools
• Provide bins and instructions for Municipal Services, Rec Center, and schools
2. Increase the recycling rate and encourage responsible disposal of non-recyclable waste
• Re-label all “waste” to “landfill”
• Explore establishing an ordinance requiring recycling bins wherever there is a
trash receptacle
• Put recycling bins for newspaper and plastic/cans at train stations and on City
streets
• Design and implement better incentives to get businesses to recycle
• Expand community recycling efforts for big events (graduations, 4th of July, Lake
Forest Days, school sports events, golf tournaments, tree lighting ceremony),
including events at Lake Forest College
• Encourage local environmental groups to partner with schools and create an
awareness campaign
• Expand awareness of the breadth of the City’s waste collection program (e-waste,
textiles, scrap metal, etc.)
• Continue to collaborate with SWALCO by hosting annual household hazardous
waste collection events and explore possibility of hosting more frequently
• Continue promoting Lake Forest Police’s prescription drug disposal program
• Undertake public education to reduce waste and increase reuse and recycling,
and clarify which materials can be recycled or composted
3. Decrease the use of plastic bags in the City.
• Create a campaign pledge for local businesses to sign, phasing out the use of
plastic bags
• Establish a “Bring Your Own Bag Month” (modeled after Grayslake and Abby
Goldberg’s work 6)
• Establish incentives to re-use bags, or disincentives to use plastic
Secondary Actions
1. Decrease the use of Styrofoam/polystyrene in the City
• Educate residents and businesses on the negative environmental effects of
polystyrene
• Create a campaign pledge for local businesses to sign, phasing out the use of
polystyrene or instituting a surcharge
6 http://www.dailyherald.com/article/20160331/news/160339861/
38
ENERGY EFFICIENCY & RENEWABLE ENERGY
Action Plan
Highest Priority Actions
1. Incentivize businesses and residents to install solar panels or other renewable energy
systems (wind, geothermal)
• Provide instructions for residents on how to begin an inquiry and become a
candidate for solar or renewable energy
• Streamline the City’s solar panel permitting process
• Reduce or eliminate permit fees for solar and renewable installations
• Encourage residents to adapt homes for solar energy to heat pools
• Create a community (shared) solar project and/or a model renewable energy
system on a municipal site. Analyze the feasibility of solar panels to power the
pavilion at Townline Park
• Display education materials at the facility for school fieldtrips and patrons
2. Improve the efficiency of homes and businesses through an intensive energy efficiency
campaign, including system upgrades, retrofits, and behavioral change
• Provide recommendations on how homeowners can reduce their energy use
• Increase awareness of and participation in ComEd’s energy efficiency and demand
response programs, such as the smart thermostat discount program
• Increase awareness of Energy Impact Illinois, a program offering low-cost home
energy assessments and generous rebates to cover the cost of weatherization
improvements
• Create a community energy challenge/prize for the most improved building
• Collaborate with the Smart Energy Design Assistance Center (SEDAC) to receive
free energy audits for government-owned facilities
• Provide a Kill-a-Watt tool for residents to borrow at Lake Forest Library and for
students to borrow at LFHS
• Implement more controlled lighting and LED street light projects
3. Increase the sustainable development and green building methods throughout the
community
• Create a Sustainable Development Incentive Program to incentivize property owners
and builders to construct buildings in an environmentally friendly manner (e.g., LEED
with permit fee rebates, expedited permitting and review, City recognition)
• Provide a real estate transfer tax decrease for homes that are energy efficient
• Conduct regular reviews of City codes to remain current with green building
technologies and initiatives
• Add LEED building standards into our local ordinances
39
Secondary Actions
1. Investigate purchasing energy from renewable sources for municipal facilities
2. Consider an Environmentally Preferable Procurement policy/code
• Consider a lifecycle cost analysis of equipment, appliances or tools to be
purchased, taking into account energy use and cost per year (see Appendix 3)
40
TRANSPORTATION & AIR QUALITY
Action Plan
Highest Priority Actions
1. Adopt an Anti-Idling policy
• Publish articles in newsletters and on the website urging drivers to cut idling engines to reduce
harmful pollutants at school pickup locations, city facilities, and train stations
• Support the Lake Forest High School anti-idling program already underway
• Partner with parks, schools, and other organizations to provide mobile anti-idling signage
• Reduce idling of garbage trucks and other City vehicles
• Post signs by train station parking to turn off cars while waiting for passengers to get off the
train
2. Commit to “greening” of the City’s fleet
• Reassess opportunities to adopt a Green Fleet procurement and management policy (see
Appendix 4)
• Change several or all small vehicles to hybrid or electric vehicles by 2020
• Focus on small garbage collection carts
• Search for funding to upgrade the fleet via the federal Clean Air Counts Program
• Use electric utility carts at the beach and parks for cleanup rather than the smelly exhaust
gas carts used now
3. Reduce weekday morning and afternoon traffic on Deerpath and McKinley during the school year
by encouraging biking and changing the costs of school buses relative to driving kids to school
• Provide motivation and incentives for students to bike to/from school
• Reverse the incentives that exist today by making the bus free and charge for a sticker to
access the DPM and LFHS drop-off area
Secondary Actions
1. Increase the bicycling rate
• Fully achieve the goals of the City’s Bicycle Master Plan
• Educate the community on bike safety and usage, in web articles, social media, community
workshops, and driver education classes
• Provide signage for pedestrians and bike routes
• Encourage multi-agency initiatives to link regional bike and pedestrian paths
• Provide adequate bike storage at facilities, parks, and downtown
• Identify relevant bus, train, and bike routes on the City website
41
2. Reduce emissions from City maintenance operations, such as garbage collection and lawn mowing
• Reduce idling of garbage trucks while the smaller carts do the pickups
• Decrease garbage collection to once/week to help decrease fuel consumption
• Replace gas-guzzling City lawnmowers with propane or electric
• Reduce gasoline-powered leaf-blowers after spring and fall cleanup periods
3. Provide registration incentives for fuel-efficient and electric vehicles
42
APPENDIX 2: ADDITIONAL ACTIONS FOR FUTURE CONSIDERATION
Lake Forest identified these potential actions during the creation of its Sustainability Plan, but they did
not emerge as highest or secondary priority based on community input. Future versions of the Plan may
include some or all of these ideas.
Stormwater Management and Water Use
Add more detailed information on water bills
• Benchmark residential water usage with neighboring homes.
Increase potable water best management practices citywide
• Where practical, install low-flow fixtures in City facilities and encourage their use in
commercial and residential construction
• Encourage residents to install low-flow fixtures in homes, including toilets, washing machines,
dishwashers, and showerheads
• Encourage residents to reduce water use by following water conservation practices such as
watering lawns in the early morning/late evening and less frequently, taking shorter showers,
installing rain barrels to capture stormwater
Create a discounted rain barrel program, and continue to publicize the sale of rain barrels by the Lake
County Stormwater Management Commission on the City website
Consider feasibility of establishing a stormwater fee to fund improvements in stormwater
management
Simplify the lawn watering requirements and enforce the rules by issuing citations or fines (e.g., odd
number addresses on odd number days instead of T/Th/S)
Construct larger rainwater conservation methods such as cisterns, not just rain barrels (at the City
level)
Determine feasibility of a Water Use Conservation Ordinance with current City codes.
• Model off of the Chicago Metropolitan Agency for Planning’s Model Water Use Conservation
Ordinance.7
Ecosystem Vitality and Ravine Conservation
Encourage asphalt-based pavement sealants and phase out coal tar-based pavement sealants.
• Educate residents, businesses, and City staff on the dangerous concentrations of carcinogenic
and toxic PHA’s in coal tar-based sealants
• Consider enacting a City-wide ban, similar to Winnetka 8
7http://www.cmap.illinois.gov/documents/10180/11537/model_water_use_conservation_ordinance.pdf/e28c8492-b127-
4466-a9fb-439501c939de
8 http://winnetkastormwaterplan.com/wp-content/uploads/2014/07/Coal-Tar-Ban-07-08-14.pdf
43
Conserve existing natural areas and restore available turf areas to provide habitat, promote
biodiversity, decrease flooding, and control erosion
• As applicable, transition unused turf grass areas to native and non-invasive adapted plantings
• Support pilot native plant garden at LFHS
• Offer educational programs and materials on proper landscape management.
• Protect and restore riparian, wetland, and shoreline buffers
• Consider certification such as Sustainable SITES or National Audubon Society for key parks
and open spaces
• Connect open spaces through greenways
• Increase tree canopy and diversity
Partner with local organizations to preserve natural habitat
Recommend a Light Pollution Zoning Regulation
• Restrict lighting on residential, municipal, and commercial buildings to approved, shielded,
and properly mounted pieces to reduce light pollution and glare while attractively illuminating
the downtown area
Educate citizens on which ravines can be accessed and which cannot, which are privately owned, why
a fence was built down to the ravine on Bluffs Edge
Clean up waste in the ravines
Waste Management
Consider the feasibility of a pilot residential composting program.
• Explore the viability of a residential food-scrap collection program
• Create a free bin pilot program
Adopt a municipal environmentally preferable purchasing policy (EEP)
• Agree on standards to determine if products being purchased by the City have reduced
environmental impact because of the way they are made, transported, stored, packaged,
used, and disposed of
Consider adoption of residential or commercial unit-based pricing or Pay-As-You -Throw service 9
Consider utilizing deconstruction and reuse rather than demolition whenever possible for City
facilities to serve as an example for property owners in the community
Move all refuse collection to curbside, in similar containers to the recycle ones, and pickup once a
week is sufficient
Increase efforts to control/clean up litter
Renewable Energy and Energy Efficiency
Secure commitments from major employers in the City to reduce their energy usage
9 http://www.swalco.org/203/Unit-Based-Pricing-or-Pay-as-You-Throw
44
Transportation and Air Quality
Maintain a diverse, safe, and high quality transportation network
• Identify links between open space and other activity centers
• Provide signage for pedestrians and bike routes
• Encourage multi-agency initiatives to link regional bike and pedestrian paths
• Incorporate IDOT Complete Streets Initiatives into projects
Promote system innovations aimed at making alternatives to private automobiles more attractive
• Analyze ways to make alternatives (walking, cycling, transit, car-sharing such as Uber and Lyft)
more competitive with private automobiles with regards to cost, convenience, and safety
• Support active transportation (walking and biking) to access facilities and services by making
parking less available
• Work on public transportation (Pace Bus) to and from the cities of Lake Forest, Lake Bluff,
Highwood, Waukegan, etc.
• Offer more little buses for transportation around town for seniors, disabled, students, etc.
Make streets safer from the perspective of pedestrians and bikers over current auto-centric streets
• Make Everett Road more bicycle friendly
Expand awareness of the benefits and ease of owning an electric vehicle, including the cost savings,
ease of charging and locations of charging stations, model availability and cost
• Launch a campaign to encourage large local employers to offer workplace charging
• Consider reduced city sticker fees for electric vehicles
Provide an electric tram bus for seniors
Actively encourage all landscapers to embrace green practices and capitalize upon and reward those
firms that do so
Publicize use of delivery service from Sunset Foods and other local businesses
45
APPENDIX 3: EXAMPLE ENERGY EFFICIENCY PURCHASING POLICY 10
Purchasing Energy Efficient Products.
1. As available, the City shall procure products that meet or exceed Energy Star® criteria for energy
efficiency. This applies to:
a. any equipment that uses electricity, natural gas, or other fuel; and
b. products that indirectly impact energy use, such as, but not limited to, windows,
doors and skylights.
2. City procurement language for such products described in Subsection xxx.shall request from
vendors:
a. Evidence that the equipment meets or exceeds the Energy Star® criteria for
energy efficiency; and
b. Savings analyses including: energy (kWh/yr, therms/yr, gallons of gasoline/yr,
etc.), operating costs ($/yr), and the price premium payback (years).
3. Price Differential and Payback Period: While many Energy Star® compliant products are currently
available for no price premium, should a price differential exist, the City will apply a simple life
cycle cost analysis. Purchases where the price premium payback period is within five years or
less shall be encouraged. Where the price premium payback period is longer than five years,
Energy Star® compliant products may still be used; however, the City shall not be obligated to
purchase and use Energy Star® compliant products in those circumstances.
10 http://www.portlandonline.com/auditor/?c=37766&a=441003
46
APPENDIX 4: EXAMPLE GREEN FLEET POLICY 11
The City shall give preference to the purchase and use of fuel efficient and lowest emission vehicles and
equipment (collectively the “Fleet”) that both meet the intended use of the Fleet and are reasonably
cost competitive over its useful life (e.g. life cycle cost). Additionally, the City will implement strategic
fleet management practices to further reduce both the emissions and environmental impact of the Fleet.
Through implementation of this policy, the City shall seek to decrease total emissions and the
environmental impact of the Fleet.
Section I: Green Fleet Procurement A. Decrease Fleet Emissions
a. The City shall procure the lowest-emission and/or Hybrid/Alternative-fuel Fleet when it
is in alignment with the intended use of the Fleet and is reasonably cost competitive
over its useful life (e.g. life cycle cost).
b. “Clean” fuels (such as compressed natural gas, ethanol, electricity, and biodiesel) shall
be used when feasible. Feasibility assessment will include considerations of vehicles or
equipment able to utilize the “clean” fuel, vehicle costs, fuel availability, and the ability
to utilize existing fueling infrastructure.
c. The life-cycle cost analysis, which will include fuel, maintenance, and operational costs
over the projected life of the vehicle, will be performed prior to procurement and will
be communicated in the corresponding bid process as appropriate.
Section II: Green Strategic Fleet Management
A. Optimize Fleet Size
a. The City shall seek to optimize its Fleet and consider the following for removal or
reassignment:
i. Light duty vehicles (passenger cars, light duty pickup trucks, and vans) that are
driven less than 4,800 miles annually; and
ii. Equipment that is used less than 240 hours annually. The availability of rental
equipment to be used in place of such equipment will be taken into
consideration.
B. Fleet reduction or reassignment will be performed according to the on-going operational needs
of the user departments. The determination of which Fleet are to be reassigned shall be at the
discretion of the Procurement Official working in cooperation with user departments.
C. Decrease Vehicle Size
a. The City shall encourage the selection of vehicles of a smaller class-size whenever
possible to achieve greater fuel efficiency and lower emissions. User departments shall
select the smallest possible vehicle that will achieve its intended use.
b. Focus on Minimizing Vehicle Miles Travelled
11 http://www.alpharetta.ga.us/docs/default-source/publications/green-city-program.pdf
47
c. Route optimization shall be employed, when applicable, to reduce travel time, distance,
and fuel usage.
d. Encourage meetings at centralized locations to reduce necessary travel.
e. Encourage and enable alternate meeting methods, such as conference calls, to reduce
the number of necessary trips.
No idling policy. When using City vehicles, employees should strive to conserve fuel and reduce
emissions by avoiding unnecessary idling. Therefore, except in traffic or on routine stops, employees
should make every effort to prevent city vehicles from idling in excess of three minutes.
48
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, July 18, 2016
City Council Meeting - City Council Chambers 6:30 pm
City Manager Robert Kiely Jr., asked for a Motion to appoint Alderman Waldeck as Acting Mayor.
Alderman Moreno made a motion to Motion to appoint Alderman Waldeck as Acting Mayor,
seconded by Alderman Beidler. Motion carried unanimously by voice vote
CALL TO ORDER AND ROLL CALL: Honorable Acting Mayor Waldeck called the meeting to order at
6:45pm, and Deputy City Clerk Margaret Boyer called the roll of Council members.
Present: Acting Mayor Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Tack,
Alderman Reisenberg, Alderman Adelman and Alderman Moreno.
Absent: Honorable Mayor Schoenheider and Alderman Newman.
Also present were: Robert Kiely, City Manager; Victor Filippini, City Attorney; Catherine Czerniak,
Director of Community Development; Elizabeth Holleb, Finance Director ;Susan Banks,
Communications Manager; Michael Thomas, Director of Public Works; Mike Strong, Assistant to
the City Manager and Anne Whipple.
There were approximately 20 present in the audience.
PLEDGE OF ALLEGIANCE- was recited by all in attendance.
REPORTS OF CITY OFFICERS
COMMENTS BY ACTING MAYOR
A. Approval of 2016-2017 Board & Commission Appointment
GORTON COMMUNITY CENTER
NAME OF MEMBER APPOINT/REAPPOINT WARD
Richard Wood Appoint 3
COUNCIL ACTION: Approve the Mayors Appointment
Alderman Reisenberg made a motion to approve the Mayors appointment, seconded by Alderman
Beidler. Motion carried unanimously by voice vote.
COMMENTS BY CITY MANAGER
City Manager, Robert Kiely Jr., noted that the Shields township assessments are out and that time is of the
essence if residents would like to appeal their taxes.
49
A. Introduction of new Library Director, Catherine Lemmer
City Manager, Robert Kiely Jr. introduced Ms. Lemmer who gave an overview of services and programs
offered at the library. Ms. Lemmer quoted Paula Poundstone and stated that if you haven’t been to the
library lately you are overdue.
COMMENTS BY COUNCIL MEMBERS
FINANCE COMMITTEE
***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE***
Open Public Hearing
Acting Mayor Waldeck opened the Public Hearing at 7:16pm
Acting Mayor Waldeck asked if there was anyone from the public who would like to comment.
Seeing none, Acting Mayor Waldeck closed the Public Hearing at 7:17pm
Close Public Hearing
1. Consideration of the Annual Appropriation Ordinance for FY2017 and Approval of
Rollovers (Final Reading – Public Hearing Required)
Finance Director Elizabeth Holleb reported the following:
• City Council saw first reading of the Ordinance on July 5, 2016.
• The annual Appropriation Ordinance is the formal legal mechanism by which the
City Council authorizes the actual expenditures of funds budgeted in the
annual budget.
Acting Mayor Waldeck asked of there was anyone from the public who wanted to comment.
Seeing none, Acting Mayor Waldeck asked for a motion.
COUNCIL ACTION: Approval of the final reading of the Ordinance and rollovers.
Alderman Moreno made a motion to approve the final reading of the Ordinance and rollovers,
seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Tack,
Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried.
Alderman Beidler gave a brief update from the Golf Advisory Board noting that August marks the
90th Anniversary of the Golf Course and will kick-off the “Play it Foreward” campaign. More
information is available on the City’s website.
PUBLIC WORKS COMMITTEE
50
1. Approval of an Agreement to Provide a Bridge Condition Report for the Ferry Hall
Bridge
Director of Public Works, Michael Thomas reported on the Ferry Hall Bridge, located on Mayflower
Road, south of Spring Lane.
• The City is responsible for inspection of all City-owned bridges and that the
frequency of bridge inspections is in accordance with the National Bridge
Inspection Standards. The City contracts with Bleck Engineering each year to
perform these inspections and receives written reports upon completion.
Inspectors of any bridge must be certified through the State.
• During the bridge’s inspection in May, Bleck Engineers noted an area
approximately 150 square feet on the underside of the south approach span slab
that was visibly delaminated from the deck above. Further inspections by Wiss,
Janney, Elstner Associates, Inc. (WJE) in June confirmed severe deterioration of the
original concrete and reinforcing steel of the span.
• Calculations performed by WJE have determined that the load carrying capacity in
that specific section can no longer meet the 15-ton capacity and must be reduced
to 5-tons.
• At the direction of the Public Works Committee, staff sent a letter to thirty-three
households in the area noting the deficiency of the bridge and the fact that the
drive lane on the east side of the bridge must be closed until a repair is made. As
noted in the letter, staff will close down the east side lane on Monday morning,
August 1; the remaining lane will stay open and can be used to its rated capacity.
Rosemary, Sheridan, and Deerpath will be the alternate routes used for drivers
wanting to use the closed lane.
• In addition, staff requested WJE to develop a proposal to perform a Bridge
Condition Report. The Bridge Condition Report will provide staff with various
repair alternatives for the south approach as well as any additional repairs that
should be completed concurrently. The report will be completed by early
October and will provide an estimate so that dollars can be included in the FY ’18
Capital Improvement Plan.
• In order to receive budget numbers for next year’s capital plan, the
recommended analysis of the bridge must begin immediately. A payment study
scheduled in the fall may have better than expected results allowing expenditures
for repairs to be made from the MFT (Motor Fuel Tax Fund).
The City Council had discussion on the options of traffic safety control and the costs associated,
how quickly the condition report can be done--followed by the beginning of the repair work, and
the length of time until the repairs will be made.
Acting Mayor Waldeck asked if there was anyone from the public who wanted to comment.
Seeing none, she asked for a motion.
51
COUNCIL ACTION: Acknowledge the exception noted in Section 9.0 K of the City’s Purchasing
Directive and approve an agreement with Wiss, Janney, Elstner Associates, Inc. to perform a
Bridge Condition Report for the Ferry Hall Bridge in the amount of $28,500.
Alderman Pandaleon made a motion to acknowledge the exception noted in Section 9.0 K of the City’s
Purchasing Directive and approve an agreement with Wiss, Janney, Elstner Associates, Inc. to
perform a Bridge Condition Report for the Ferry Hall Bridge in the amount of $28,500, seconded by
Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Tack, Reisenberg,
Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried.
1. Approval of an Agreement to Provide a Bluff Restoration Feasibility Study for the
Bluffs Adjacent to the Forest Park South Beach Access Road and the Wooden
Walkway
Director of Public Works Michael Thomas reported on the Buff adjacent to the Forest Park South
Beach Access Road and the Wooden Walkway:
• In mid-May 2016, staff noticed that the bluff on the east side of the south beach
access road had begun to move and separate from the curb and roadway
• Staff contracted with an engineering firm specializing in geotechnical analysis,
AECOM to investigate the bluff’s movement. Their task was to determine if the
movement was the beginning of a possible catastrophic failure or normal due to
heavy saturation. AECOM’s engineers analyzed the area and concluded that there
was no imminent danger but recommended that the area closest to the curb line
be barricaded off and that the top portion where the cracks were most evident be
covered with a tarp so as to prevent additional rainwater from entering.
• Staff has continued to survey the bluff’s elevations in order to track its
movement over time. To date, some areas have moved upwards of 10”+.
AECOM informed staff that due to the existing steep angles on the east side of
the roadway combined with the fact that the area was constructed using fill,
movement of the bluff will continue to occur until the area is properly restored.
• Staff requested AECOM provide a proposal to further analyze this area and the
area adjacent to the wooden walkway that has also seen recent, but far less
movement.
• AECOM has proposed to complete all topographical and cross sectional surveys
of both areas and provide the City with various restoration options along with
their estimated costs by early October.
• Mr. Thomas stated the staff is requesting approval of an agreement with AECOM
to provide a bluff restoration feasibility study for the bluffs adjacent to the south
beach access road and the wooden walkway on the southern end of Forest Park.
The report will be completed by October so that any subsequent restoration
estimates can be included in the proposed FY ’18 capital improvement plan
52
Acting Mayor Waldeck asked if there was anyone from the public who wanted to comment.
Seeing none, she asked for a motion.
COUNCIL ACTION: Acknowledge the exception noted in Section 9.0-K of the City’s Purchasing
Directive and approve an agreement with AECOM to perform a Bluff Restoration Feasibility
Study in the amount of $41,400
Alderman Reisenberg made a motion to acknowledge the exception noted in Section 9.0-K of the
City’s Purchasing Directive and approve an agreement with AECOM to perform a Bluff Restoration
Feasibility Study in the amount of $41,400, seconded by Alderman Beidler. The following voted
“Yea”: Aldermen Waldeck, Beidler, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The
following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
None
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the July 5, 2016 City Council Meeting Minutes.
2. Approval of International Association of Fire Fighters (IAFF) Contract between the
City and the Lake Forest Firefighters/Lieutenants
3. Approval of an Agreement with Administrative Consulting Specialists (ACS) to
provide Grant Administration Services for One Year
4. Award of Contract for Thermoplastic Lane Marking
5. Consideration of Ordinances Approving Recommendations from the Building Review
Board. (First Reading and if Desired by the City Council, Final Approval)
6. Consideration of an Ordinance Approving a Recommendation from the Zoning Board
of Appeals. (First Reading, and if Desired by the City Council, Final Approval)
7. Approval to proceed with the construction of an additional parking area at Elawa
Farm
8. Consideration of a Resolution encouraging Commonwealth Edison to allow
residents an opportunity to permanently opt out of the smart meter program
COUNCIL ACTION: Approve the eight (8) Omnibus items
53
Acting Mayor Waldeck asked members of the Council if they would like to remove any item or take it
separately. There was no discussion Acting Mayor Waldeck asked for a motion to approve the eight
Omnibus items as presented.
Alderman Adelman made a motion to approve the eight Omnibus items as presented, seconded by
Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Tack, Reisenberg,
Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
ORDINANCES AFFECTING CODE AMENDMENTS
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT
There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by
Alderman Adelman. Motion carried unanimously by voice vote at 7:45 p.m.
Respectfully Submitted,
Margaret Boyer
Deputy City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in
the Clerk’s office at City Hall. You can also view it on the website by
visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived
Meetings Videos.
54
CITY OF LAKE FOREST
RESOLUTION NO. ________
A RESOLUTION SUPPORTING THE CONTINUED FEDERAL FUNDING OF THE MEDICARE STATE HEALTH INSURANCE ASSISTANCE PROGRAM
WHEREAS, in July 2016, the Federal Senate Appropriation Committee passed a bill to
eliminate the funding for the Medicare State Health Insurance Program; and
WHEREAS, this bill will now move forward to the Federal House Appropriations Committee for
consideration; and
WHEREAS, the Medicare State Health Insurance Program is critical to helping senior citizens,
disabled people and their families navigate Medicare; and
WHEREAS, the Medicare State Health Insurance Program provides training to volunteer
workers who in turn provide free, unbiased, one to one counseling to help individuals navigate
Medicare benefits; and
WHEREAS, the Senior Resource Commission finds this program extremely valuable to the
aging adults in our community; and
WHEREAS, at least one hundred members of Dickinson Hall and their families utilize this
program on an annual basis; and
WHEREAS, the Senior Resource Commission strongly supports the continued funding of the
Medicare State Health Insurance Assistance Program;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Lake
Forest, County of Lake, State of Illinois, as follows:
SECTION 1: The foregoing recitals are incorporated into this Resolution as findings of the
Mayor and City Council. SECTION 2: The Mayor and City Council of the City of Lake Forest, County of Lake, State of
Illinois, do hereby request continued Federal funding of the Medicare State Health Insurance Assistance
Program.
SECTION 3: That the City Manager is hereby directed to transmit this request in writing to the 55
Chairmen, and Ranking Members of the Federal House Appropriations Committee representing the City of
Lake Forest.
SECTION 4: This resolution shall be in full force and effect form and after its adoption and approved in the manner provided by law.
PASSED THIS______ DAY OF_______, 2016
AYES ( )
NAYS ( )
ABSENT ( )
APPROVED THIS____DAY OF_______, 2016 _______________________________ Mayor
ATTEST:
____________________________________________________________
City Clerk
56
INTERGOVERNMENTAL PROGRAM AGREEMENT BETWEEN CITY OF LAKE
FOREST, LAKE FOREST, ILLINOIS, (“CITY”) AND THE LAKE BLUFF PARK
DISTRICT, LAKE BLUFF, ILLINOIS (“PARK DISTRICT”).
WHEREAS, the City of Lake Forest (City) and the Lake Bluff Park District (Park
District) have the authority to enter into an Intergovernmental Agreement pursuant to Article
VII, Section 10 of the Constitution of the State of Illinois; and
WHEREAS, it is the Mission of the City and Park District to provide public
recreational facilities and programs for the health and welfare of all citizens of their respective
communities; and
WHEREAS, it is the Mission of the City and Park District to achieve the goal of being
the best-managed, fiscally responsible and appealing community in the United States by
promoting a living and working environment built upon a community spirit of cooperation,
trust, respect and broad-based citizen involvement; and
WHEREAS, both the City and the Park District wish to encourage community
recreational program participation; and
WHEREAS, it is beneficial to both the City and Park District to promote programs
and services at unique facilities, thereby reducing duplication of such recreation services; and
WHEREAS, both the City and Park District provide ample and convenient facilities at
which to host recreation programs and services, including recreation centers, golf courses,
lakefront facilities, parks and unique facilities such as Wildlife Discovery Center, Paddle
Tennis Club, Stirling Arts Center and others; and
WHEREAS, both the City and Park District currently collaborate with the following
programs and services: Youth/Adult Basketball, Youth/Adult Softball, Paddle Tennis, Golf
Course Services and Open Gyms, and wish to continue to seek additional collaborative
service and program opportunities; and
WHEREAS, both the City and Park District from time to time cancel programs due to
insufficient enrollment;
NOW, THEREFORE, based upon the foregoing premises, the mutual conditions and
covenants contained herein and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the parties hereto agree as follows:
1. SHARED BROCHURE SPACE. The City and Park District agree to provide
brochure space in each of its seasonal brochures in a joint effort to promote
registration for intergovernmental programs and services.
2. PROGRAM PARTNERING. The City and Park District may combine its
programs and enrollments in an effort to reach minimum enrollment requirements.
Revenues and expenditures will be apportioned between the City and the Park
District based on the number of registrants in accordance with their residency. In
57
addition, such apportionment shall be conducted in the manner required to ensure
compliance with annual fiscal calendars.
3. RESIDENCY REQUIREMENT. The City and Park District may waive residency
requirements for programs where both entities agree and ascertain that it will
benefit program enrollment thereby providing greater opportunity to fiscally
deliver program services.
4. DESIGNATION OF CITY REPRESENTATIVE. The Director of Parks, Forestry
and Recreation as designee of the City Manager shall be and is hereby authorized
to act on behalf of the City of Lake Forest with respect to this Agreement.
5. DESIGNATION OF PARK DISTRICT REPRESENTATIVE. The Executive
Director shall be and is hereby authorized to act on behalf of the Lake Bluff Park
District with respect to this Agreement.
6. INTENDED BENEFICIARIES. The Lake Bluff and City of Lake Forest residents
are the intended beneficiaries of the services or programs offered herein by the
Park District and City. Any claims residents have against the Park District and
City regarding the specific memberships and programs purchased shall be
governed and resolved according to the terms of the membership and program
policies.
7. PERSONAL LIABILITY OF AGENTS. In carrying out the provisions of this
Agreement, or in exercising any power or authority granted to the City of Lake
Forest and the Lake Bluff Park District, there shall be no personal or individual
liability upon any officer or authorized agent, it being understood that all such
persons act as agents and representatives and not personally or individually.
8. TERM OF AGREEMENT. This agreement shall be in effect for two years from
the date of acceptance by both entities, upon which time the agreement may be
extended, amended or terminated. Annually, each entity will provide a report
outlining the programs or service results of the intergovernmental agreement.
8. NOTICE. All notices, requests and demands that would substantially alter the
afore mentioned agreement shall be in writing and shall be personally delivered to
or mailed by United States Certified mail, postage prepaid and return receipt
requested, as follows:
For City of Lake Forest:
1. Sally Swarthout
Director of Parks, Recreation and Forestry
City of Lake Forest
400 East Hastings Road
City of Lake Forest, IL 60045
2. Donald P. Schoenheider, Mayor
City of Lake Forest
220 E. Deerpath
Lake Forest, IL 60045
58
For the Park District:
1. Ron Salski
Executive Director
Lake Bluff Park District
355 West Washington Avenue
Lake Bluff, IL 60044
2. Robert Douglass, President
Lake Bluff Park District
355 West Washington Avenue
Lake Bluff, IL 60044
or such other addresses that any party hereto may designate in writing to the other parties
pursuant to the provisions of this Section.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this ________
day of __________________, 2016.
LAKE BLUFF PARK DISTRICT
By: ________________________________________
Park Board President
ATTEST:
By: ________________________________________
Park Board Secretary
CITY OF LAKE FOREST
By: ________________________________________
City Mayor
ATTEST:
By: ________________________________________
City Clerk
59
INTERGOVERNMENTAL FUNDING AGREEMENT
FOR THE REPAIR OF A COMMUTER FACILITY IN
THE CITY OF LAKE FOREST
THIS INTERGOVERNMENTAL AGREEMENT (“Agreement”) made and entered into this
___ day of _________, 20____, by and between the City of Lake Forest, an Illinois municipal corporation
(“Municipality”), and the Commuter Rail Division of the Regional Transportation Authority, a division
of an Illinois municipal corporation (“Metra”). The Municipality and Metra are hereinafter sometimes
individually referred to as a “Party” and jointly referred to as the “Parties.”
RECITALS:
A. The Constitution of the State of Illinois, Article VII, Section 10, provides that
units of local municipalities and school districts may contract among themselves in any manner
not prohibited by law or by ordinance.
B. The Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., authorizes public
agencies in Illinois to exercise jointly with any other public agency any power or powers,
privileges, functions or authority which may be exercised by a public agency, individually, and
to enter into contracts for the performance of governmental services, activities, and undertakings.
C. Metra has the authority to cooperate with other governmental agencies and
desires to contribute grant funds to the Municipality to perform certain agreed upon repairs that
are Metra’s obligation, and as more fully described below (“Project”).
D. The Municipality is authorized to cooperate with Metra in the exercise of its
powers and agrees to perform certain improvements to the historic Market Square Commuter
Train Station, a/k/a Metra’s Lake Forest Commuter Train Station, located on Metra’s Union
Pacific North Line (“Premises”).
E. Metra’s goal in providing the agreed upon grant funds to the Municipality is to
assure its commuter station facility is in a state of good repair.
F. Metra has determined that it is in the best interest of Metra to provide the
Municipality the necessary grant funding for the performance of the Project.
AGREEMENT
NOW, THEREFORE, for and in consideration of the foregoing Recitals, which are
hereby incorporated into and made a part of this Agreement, the mutual covenants and
agreements set forth herein, and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged and accepted by the Parties, the Parties agree as
follows:
1. THE PROJECT. The Municipality agrees to undertake and complete the Project,
approved by Metra and more specifically described on the on Exhibit A, attached to and made a
part of this Agreement, (“Project Scope”).
60
2. AMOUNT OF GRANT. Metra agrees to provide grant funding to the Municipality in
an amount not to exceed One Hundred Twenty-Three Thousand, One Hundred Fifty Dollars
($123,150) (“Grant” or “Grant Funds”). Metra, at its sole discretion, may agree in writing to
increase the amount of the Grant Funding subject to the approval of Metra’s Executive Director,
but in no event shall the total amount provided by Metra under this Agreement exceed the actual
Net Project Cost. Metra is not liable for any amount in excess of the amount of the Grant
Funding. The Municipality agrees that it will provide, or cause to be provided, the cost of project
elements which are not approved for Metra’s participation.
3. METRA’S OBLIGATIONS.
(a) Metra shall review the proposed list of station repairs cost estimate submitted by the
Municipality (“Repairs and Cost Estimate”). No work on the Project shall begin prior to
Metra’s approval of the Repairs and Cost Estimate. Said approved Repairs and Cost Estimate
shall become a part of this Agreement as Exhibit B.
(b) Metra agrees to pay Municipality the Grant Funds pursuant to the terms in
conditions of this Agreement.
(c) Metra reserves the right to inspect the Project at any and all stages of Work, as later
defined herein, and the right to audit the funding transaction and use of said funds.
4. MUNICIPALITY’S OBLIGATIONS.
(a) Municipality shall be responsible for providing the Repairs and Cost Estimate(s)
for the Project, unless Metra agrees in writing to provide such information. Metra will be under
no obligation to pay for any work performed prior to Metra approving the Repairs and Cost
Estimate.
(b) Municipality shall be responsible for the performance of the Project elements
(“Work”) or causing the Work to be performed in a good and workmanlike manner and in
accordance with the Project Scope and this Agreement.
(c) Municipality agrees to comply with all applicable federal laws, state laws and
regulations and shall obtain all necessary permits, licenses, consents and other approvals for the
performance of the Work.
(d) To the fullest extent permitted by law, the Municipality agrees to indemnify,
defend and hold harmless Metra, the RTA and the NIRCRC, their respective directors,
administrators, officers, agents, employees, successors, assigns and all other persons, firms and
corporations acting on their behalf or with their authority, from and against any and all injuries,
liabilities, losses, damages, costs, payments and expenses of every kind and nature (including,
without limitation, court costs and attorneys’ fees) for claims, demands, actions, suits,
proceedings, judgments, settlements arising out of or in any way relating to or occurring in
connection with the Project or this Agreement. The indemnities contained in this Section shall
survive termination of this Agreement.
61
(e) Municipality shall permit, and shall require its contractors to permit, Metra or its
designated agents to inspect all work, materials, payrolls, and other data, and records with regard
to the Project and to audit the books, records, and accounts of Municipality and its contractors
with regard to the Project.
5. JOINT OBLIGATIONS.
(a) The Parties agree to do all things reasonably necessary or appropriate to carry out
the terms and provisions of this Agreement and to aid and assist each other in furthering the
objectives of this Agreement, and the intent of the Parties as reflected by the terms of this
Agreement, including, without limitation, the enactment of such resolutions and ordinances, the
execution of such permits, applications and agreements, and the taking of such other actions as
may be necessary to enable the Parties’ compliance with the terms and provisions of this
Agreement, and as may be necessary to give effect to the objectives of this Agreement and the
intentions of the Parties as reflected by the terms of this Agreement.
(b) Neither Party shall assign this Agreement to any person or entity without the prior
written consent of the other Party.
(c) Municipality and Metra agree that this Agreement is for the benefit of the Parties
and not for the benefit of any third party beneficiary. No third party shall have any rights or
claims against Metra or the Municipality arising from this Agreement.
(d) The Parties understand that a Railroad flagman may be required whenever
Municipality or its contractor is performing the Work on Metra property or other railroad
property for the purposes set forth herein, the cost of which will be borne by Metra. In the event
it is determined flagging will be required pursuant to a work schedule (“Schedule”) provided by
Municipality, then Metra and Municipality agree to cooperate in scheduling the flagging to
facilitate the Project. In the event the Work is being performed on the property of another
railroad, but is being funded by Metra, then in that event, the Municipality or its contractor may
need to enter into an Entry Agreement with the other railroad, and Metra agrees provide the
Municipality any such additional funding to compensate the Municipality for any costs
associated with access to another railroad’s property or the flagging required by the other
railroad.
6. NO OBLIGATIONS TO THIRD PARTIES. Neither Metra nor any state or federal
funding agency shall be subject to any obligations or liabilities of contractors of the Municipality
or their subcontractors or any other person not a party to this Agreement without Metra's specific
consent. This limitation shall apply despite the fact that Metra concurred in or approved of the
award of any contract, subcontract or the solicitation thereof. Unless expressly authorized in
writing by Metra, the Municipality agrees to refrain from executing any transfer of title, lease,
lien, pledge, mortgage, encumbrance, contract, grant anticipation note, alienation, or other
obligation that in any way would affect Metra’s interest in any Project Facilities or obligating
itself in any manner to any third party with respect to Project Facilities.
62
7. CONTRACTOR INDEMNIFICATION AND INSURANCE.
(a) In all contracts executed by Municipality for the Project and performance of the
Work on the Premises, or to be located on such Premises, Municipality will require appropriate
clauses to be inserted requiring contractors to indemnify, hold harmless and defend Metra, RTA
and NIRCRC, their directors, employees, agents, licensees, successors and assigns from and
against any and all risks, liabilities, claims, demands, losses, and judgments, including court
costs and attorneys' fees, arising from, growing out of, or related in any way to work performed
by such contractor(s), or their officers, employees, agents or subcontractors, and their agents or
employees.
(b) Municipality will further require its contractor to obtain any insurance that may be
required by Metra and cause appropriate clauses to be inserted in all such contracts requiring
contractors to procure and maintain comprehensive policies of insurance, insuring contractor,
Metra, RTA and NIRCRC, their directors, employees, agents, successors and assigns from and
against any and all risks, liabilities, claims, demands, losses and judgments, including court costs
and attorneys' fees, arising from, growing out of or in any way related to the work performed or
to be performed by such contractor(s), whether or not any such liability, claim, demand, loss or
judgment is due to or arises from the acts, omissions or negligence of such contractor(s), or their
officers, employees, agents or subcontractors and their agents or employees.
8. ELIGIBLE COSTS.
(a) Expenditures incurred by Municipality shall be reimbursable under the Project as
Eligible Costs to the extent they meet the requirements set forth below:
i. Be necessary in order to accomplish the Project; and
ii. Be satisfactorily documented.
(b) In the event that it may be impractical to determine exact costs of indirect or
service functions, Eligible Costs will include such allowances for these costs as may be approved
in writing by Metra.
9. PAYMENT BY METRA. Metra may pay Municipality the Grant Funds in advance of
the Work being performed, or may pay Municipality upon submittal of an acceptable invoice to
Metra along with any detailed information about the Work that may be required by Metra. In the
event Metra has determined that payment to Municipality will be pursuant to a submitted
invoice, then in that event, Metra shall process the invoice to verify that such costs are Eligible
Costs incurred by Municipality, and shall submit payment within 30 days of the date upon which
such payment invoice was timely received. Municipality shall submit invoices for actual costs
incurred within 45 days after completion of the Project. Reimbursement of any cost pursuant to
this Section shall not constitute a final determination by Metra of the allowability of such cost
and shall not constitute a waiver of any violation of the terms of this Agreement committed by
Municipality. Metra will make a final determination as to the allowability only after a final audit
of the Project has been conducted.
63
10. DOCUMENTATION OF PROJECT COSTS. All costs charged to the Project,
including any approved services contributed by Municipality or others, shall be supported by
properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in detail the
nature and property of the charges.
11. AUDIT AND INSPECTION. Municipality shall permit, and shall require its contractors
to permit, Metra, RTA, or any other state or federal agency providing grant funds, or their
designated agents, authorized to perform such audit and inspection, to inspect all work,
materials, payrolls, and other data and records with regard to the Project, and to audit the books,
records, and accounts of Municipality and its contractors with regard to the Project. Metra also
may require the Municipality to furnish, at any time prior to close-out of the Project, audit
reports prepared according to generally accepted accounting principles at Municipality's expense.
Municipality agrees to promptly comply with recommendations contained in Metra’s final audit
report.
12. RIGHT OF METRA TO TERMINATE. Upon written notice to Municipality, Metra
reserves the right to suspend or terminate all or part of the financial assistance herein provided if
Municipality is, or has been, in violation of the terms of this Agreement. Any failure to make
progress which significantly endangers substantial performance of the Project within a
reasonable time shall be deemed to be a violation of the terms of this Agreement. Termination of
any part of the Grant Funds will not invalidate obligations properly incurred by Municipality and
concurred in by Metra prior to the date of termination to the extent they are non-cancellable. The
acceptance of a remittance by Metra of any or all Project Funds previously received by
Municipality or the closing out of Metra financial participation in the Project shall not constitute
a waiver of any claim which Metra may otherwise have arising out of this Agreement. In the
event of termination of this Agreement during the construction phase for reasons other than
violation of the terms hereof by Municipality, Metra shall determine the most appropriate course
of action to be taken with respect to the Project.
13. PROJECT SETTLEMENT AND CLOSE-OUT. Upon receipt of notice of successful
completion of the Project or upon termination by Metra, Municipality shall cause a final audit to
be performed of the Project to determine the allowability of costs incurred and make settlement
of the Metra Grant. If Metra has made payments to Municipality in excess of the total cost of the
Project or if Metra has advanced funds which exceed the Project cost, Municipality shall
promptly remit such excess funds to Metra. Project close-out occurs when Metra notifies
Municipality and forwards the final Grant payment or when an appropriate refund of Metra
Grant Funds has been received from Municipality and acknowledged by Metra. Grant Funds
which have not been dispersed to the Municipality will automatically revert to Metra upon
completion of the Project, provided that no outstanding invoices from the Municipality are
pending submittal. Close-out shall be subject to any continuing obligations imposed on
Municipality by this Agreement or contained in the final notification or acknowledgment from
Metra.
14. CONTRACTS AND PROJECT MANAGEMENT. Municipality shall execute all
contracts and perform all project management activities in accordance with the terms of this
Agreement.
64
15. COMPETITIVE BIDDING. Municipality agrees to give full opportunity for free, open,
and competitive bidding in accordance with state statutes, as applicable, and the Municipality's
established rules, regulations and ordinances for each contract to be let by Municipality that
requires constructing or furnishing of any materials, supplies, or equipment to be paid for with
Project Funds and Municipality shall give such publicity in its advertisements or calls for bids
for each contract as will provide adequate competition. The award for each such contract shall
be made by Municipality as soon as practicable to the lowest responsive and qualified bidder or
as otherwise specifically approved by Metra.
16. SETTLEMENT OF THIRD PARTY CONTRACT DISPUTES OR BREACHES.
Metra has a vested interest in the settlement of disputes, defaults, or breaches involving any
Metra-assisted third party contracts. Metra retains a right to a proportionate share, based on the
percentage of the Metra share committed to the Project, of any proceeds derived from any third
party recovery. Therefore, Municipality shall avail itself of all legal rights available under any
third party contract. Municipality shall notify Metra of any current or prospective litigation
pertaining to any compromise or settlement of the Municipality's claim(s) involving any third
party contract, before making Metra assistance available to support that settlement. If the third
party contract contains a liquidated damages provision, any liquidated damages recovered shall
be credited to the project account involved unless Metra permits otherwise.
17. SEVERABILITY. Metra and Municipality agree that if any provision of this
Agreement is held invalid for any reason whatsoever, the remaining provisions shall not be
affected thereby if such remainder would then continue to conform to the purposes, terms and
requirements of applicable law.
18. AMENDMENT. Metra and Municipality agree that no change or modification to this
Agreement or any Exhibits or attachments hereto, shall be of any force or effect unless such
amendment is dated, reduced to writing, executed by both parties, and attached to and made a
part of this Agreement. No work shall be commenced and no costs or obligations incurred in
consequence of any amendment to this Agreement or any attachments hereto unless and until
such amendment has been executed and made a part of this Agreement and the Project Budget
has been amended to conform thereto.
19. COUNTERPARTS. This Agreement may be simultaneously executed in several
counterparts, each of which so executed shall be deemed to be an original, and such counterparts
together shall constitute one and the same instrument.
20. EXPENDITURE OF GRANT FUNDS. Municipality agrees that the Grant Funds for
this Project must be expended upon approved Project elements within 24 months of execution of
the Grant contract. Unless otherwise specified in writing by Metra, all unexpended Grant Funds
will automatically revert to Metra upon the expiration of this 24 month time period. In no event
shall the term of this Agreement exceed 36 months from the date first mentioned above.
21. ENTIRE AGREEMENT. This Agreement represents the entire Agreement between
Metra and Municipality and supersedes all prior negotiations and agreements. This Agreement
shall be construed in accordance with the internal laws of the State of Illinois. This Agreement
may be amended only be written instrument signed by both parties hereto.
65
22. NOTICES. All notices, demands, elections, and other instruments required or
permitted to be given or made by either Party upon the other under the terms of this Agreement
or any statute shall be in writing. Such communications shall be deemed to have been
sufficiently served if sent by certified or registered mail with proper postage prepaid, hand
delivered or sent by facsimile transmission, with proof of successful transmission sent by regular
mail by the sending Party at the respective addresses shown below, or to such other party or
address as either Party may from time to time furnish to the other in writing. Such notices,
demands, elections and other instruments shall be considered delivered to recipient on the second
business day after deposit in the U.S. Mail, on the day of delivery if hand delivered.
(a) Notices to Metra shall be sent to:
Commuter Rail Division
547 W. Jackson Boulevard
Chicago, Illinois 60661
Attn: Director of Government Affairs
Phone: (312) 322-6494
(b) Notices to Municipality shall be sent to:
City of Lake Forest
220 East Deerpath Road
Lake Forest, Illinois 60045
Attn: _______________
Phone: (847) 234-2600
23. GENERAL.
(a) This Agreement and the rights and obligations accruing hereunder are binding
upon the Parties and their respective heirs, legal representatives, successors and assigns. No
waiver of any obligation or default of Municipality shall be implied from omission by Metra to
take any action on account of such obligation or default, and no express waiver shall affect any
obligation or default other than the obligation or default specified in the express waiver and then
only for the time and to the extent therein stated.
(b) Section captions used in this Agreement are for convenience only and shall not
affect the construction of this Agreement. Whenever the context requires or permits, the singular
shall include the plural, the plural shall include the singular, and the masculine, feminine and
neuter shall be freely interchangeable. In the event the time for performance hereunder falls on a
Saturday, Sunday or holiday, the actual time for performance shall be the next business day.
(c) This Agreement shall be governed by the laws of the State of Illinois. This
Agreement provides for the development and maintenance of real estate located within the State
of Illinois, and is to be performed within the State of Illinois. Accordingly, this Agreement, and
all questions of interpretation, construction, and enforcement hereof, and all controversies
hereunder shall be governed by the applicable statutory and common law of the State of Illinois.
66
(d) This Agreement, together with the exhibits attached hereto (all of which are
incorporated herein by this reference), constitutes the entire Agreement between the Parties with
respect to the subject matter hereof.
(e) The execution, delivery of, and performance under this Agreement is pursuant to
authority, validity and duly conferred upon the Parties and signatories hereto.
IN WITNESS WHEREOF, this Agreement is entered into by and between the Parties
hereto as of the date and year first above written.
CITY OF LAKE FOREST: COMMUTER RAIL DIVISION OF THE
REGIONAL TRANSPORTATION
AUTHORITY:
By:_______________________________ By:_____________________________________
____________________________________
(please print name and title)
Donald A Orseno, Executive Director/CEO
67
Exhibit A
Project Scope
• Custom manufacture and install three new oak doors to match and replace existing doors. New
doors to open outward.
• Repair or replace several structural beams.
• Complete the renovation of the ticket office.
68
Exhibit B
Repairs and Cost Estimate
(to be added when available)
69
PAYROLL ESCALATION TABLE
ANNIVERSARY RAISES
EXHIBIT A
FIRM NAME Benesch DATE 06/08/16
PRIME/SUPPLEMENT Supplement #1 PTB NO.-
CONTRACT TERM 2 MONTHS OVERHEAD RATE 158.60%
START DATE 6/8/2016 COMPLEXITY FACTOR 0
RAISE DATE ANNIVERSARY % OF RAISE 3.00%
ESCALATION PER YEAR
DETERMINE THE MID POINT OF THE AGREEMENT
1
CALCULATE THE ESCALATION FACTOR TO THE MIDPOINT OF THE CONTRACT
0.25%
The total escalation for this project would be:0.25%
70
PAYROLL RATES
FIRM NAME Benesch DATE 06/08/16
PRIME/SUPPLEMENT Supplement #1
PTB NO.-
ESCALATION FACTOR 0.25%
CLASSIFICATION CURRENT RATE CALCULATED RATE
Principal $70.00 $70.00
Sr. Project Manager $67.88 $68.05
Project Engineer II $40.85 $40.95
Technical Specialist II $35.30 $35.39
Project Assistant I $20.20 $20.25
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
71
COST ESTIMATE OF CONSULTANT SERVICES
FIRM Benesch DATE 06/08/16
PTB -OVERHEAD RATE 1.586
PRIME/SUPPLEMENT Supplement #1 COMPLEXITY FACTOR 0
DBE OVERHEAD IN-HOUSE Outside SERVICES % OF
DROP ITEM MANHOURS PAYROLL &DIRECT FIXED Direct BY DBE TOTAL GRAND
BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL
(A)(B)( C )(D)(E)(F)(G)(H)(B-G)
North Masonry Wall Design 40 1,909.06 3,027.77 0.00 715.84 0.00 0.00 5,652.67 43.75%
IDOT Contract Document Review 40 2,454.91 3,893.49 0.00 920.52 0.00 0.00 7,268.92 56.25%
Subconsultant DL 0.00 0.00 0.00%
TOTALS 80 4,363.97 6,921.26 0.00 1,636.36 0.00 0.00 0.00 12,921.59 100.00%
DBE 0.00%
DBE
COST PLUS FIXED FEE
72
AVERAGE HOURLY PROJECT RATES
FIRM Benesch
PTB -DATE 06/08/16
PRIME/SUPPLEMENT Supplement #1
SHEET 1 OF 1
PAYROLL AVG
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal 70.00 2 2.50%1.75 2 5.00%3.50
Sr. Project Manager 68.05 38 47.50%32.32 10 25.00%17.01 28 70.00%47.63
Project Engineer II 40.95 40 50.00%20.48 30 75.00%30.71 10 25.00%10.24
Technical Specialist II 35.39 0
Project Assistant I 20.25 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTALS 80 100%$54.55 40 100%$47.73 40 100%$61.37 0 0%$0.00 0 0%$0.00 0 0%$0.00
TOTAL PROJECT RATES IDOT Contract Document ReviewNorth Masonry Wall Design
73
PAYROLL ESCALATION TABLE
ANNIVERSARY RAISES
EXHIBIT A - ADDITIONAL SERVICES
FIRM NAME Legat Architects, Inc.DATE 07/05/16
PRIME/SUPPLEMENT Supplement PTB NO.-
CONTRACT TERM 6 MONTHS OVERHEAD RATE 156.66%
START DATE 12/9/2015 COMPLEXITY FACTOR 0
RAISE DATE ANNIVERSARY % OF RAISE 3.00%
ESCALATION PER YEAR
DETERMINE THE MID POINT OF THE AGREEMENT
3
CALCULATE THE ESCALATION FACTOR TO THE MIDPOINT OF THE CONTRACT
0.75%
The total escalation for this project would be:0.75%
74
PAYROLL RATES
FIRM NAME Legat Architects, Inc.DATE 07/05/16
PRIME/SUPPLEMENT Supplement
PTB NO.-
ESCALATION FACTOR 0.75%
CLASSIFICATION CURRENT RATE CALCULATED RATE
Principal $60.00 $60.45
Staff Architect 1 $52.00 $52.39
Staff Architect 2 $28.00 $28.21
Associate Architect 1 $23.00 $23.17
Intern Architect 1 $14.00 $14.11
Business $36.00 $36.27
Administrative $24.00 $24.18
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
75
COST ESTIMATE OF CONSULTANT SERVICES
FIRM Legat Architects, Inc.DATE 07/05/16
PTB -OVERHEAD RATE 1.5666
PRIME/SUPPLEMENT Supplement COMPLEXITY FACTOR 0
DBE OVERHEAD IN-HOUSE Outside SERVICES % OF
DROP ITEM MANHOURS PAYROLL &DIRECT FIXED Direct BY DBE TOTAL GRAND
BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL
(A)(B)( C )(D)(E)(F)(G)(H)(B-G)
1 - Creation of Base Plan 80 2,168.14 3,396.61 0.00 806.89 0.00 0.00 6,371.64 23.31%
2 - Master Plan 40 1,692.60 2,651.63 0.00 629.91 0.00 0.00 4,974.14 18.20%
3 - Additional Meetings / Coordination 32 1,289.60 2,020.29 0.00 479.93 0.00 0.00 3,789.82 13.86%
4 - Scope Revisions 120 4,150.90 6,502.80 0.00 1,544.79 0.00 0.00 12,198.49 44.63%
Subconsultant DL 0.00 0.00 0.00%
TOTALS 272 9,301.24 14,571.32 0.00 3,461.52 0.00 0.00 0.00 27,334.08 100.00%
DBE 0.00%
DBE
COST PLUS FIXED FEE
76
AVERAGE HOURLY PROJECT RATES
FIRM Legat Architects, Inc.
PTB -DATE 07/05/16
PRIME/SUPPLEMENT Supplement
SHEET 1 OF 5
PAYROLL AVG TOTAL PROJECT RATES 1 - Creation of Base Plan 2 - Master Plan 3 - Additional Meetings / Coor 4 - Scope Revisions
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal 60.45 8 2.94%1.78 8 20.00%12.09
Staff Architect 1 52.39 80 29.41%15.41 8 10.00%5.24 16 40.00%20.96 16 50.00%26.20 40 33.33%17.46
Staff Architect 2 28.21 72 26.47%7.47 16 20.00%5.64 16 50.00%14.11 40 33.33%9.40
Associate Architect 1 23.17 112 41.18%9.54 56 70.00%16.22 16 40.00%9.27 40 33.33%7.72
Intern Architect 1 14.11 0
Business 36.27 0
Administrative 24.18 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTALS 272 100%$34.20 80 100%$27.10 40 100%$42.32 32 100%$40.30 120 100%$34.59 0 0%$0.00
77
PAYROLL ESCALATION TABLE
ANNIVERSARY RAISES
EXHIBIT B - ADDITIONAL SERVICES
FIRM NAME 20/10 Engineering DATE 07/05/16
PRIME/SUPPLEMENT Supplement PTB NO.-
CONTRACT TERM 6 MONTHS OVERHEAD RATE 120.00%
START DATE 12/9/2015 COMPLEXITY FACTOR 0
RAISE DATE ANNIVERSARY % OF RAISE 3.00%
ESCALATION PER YEAR
DETERMINE THE MID POINT OF THE AGREEMENT
3
CALCULATE THE ESCALATION FACTOR TO THE MIDPOINT OF THE CONTRACT
0.75%
The total escalation for this project would be:0.75%
78
PAYROLL RATES
FIRM NAME 20/10 Engineering DATE 07/05/16
PRIME/SUPPLEMENT Supplement
PTB NO.-
ESCALATION FACTOR 0.75%
CLASSIFICATION CURRENT RATE CALCULATED RATE
Principal $70.00 $70.00
Senior Engineer $45.00 $45.34
Senior Designer $33.00 $33.25
Project Engineer $41.00 $41.31
Junior Engineer $26.00 $26.20
CAD Draftsperson $17.00 $17.13
Administrative $21.00 $21.16
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
79
COST ESTIMATE OF CONSULTANT SERVICES
FIRM 20/10 Engineering DATE 07/05/16
PTB -OVERHEAD RATE 1.2
PRIME/SUPPLEMENT Supplement COMPLEXITY FACTOR 0
DBE OVERHEAD IN-HOUSE Outside SERVICES % OF
DROP ITEM MANHOURS PAYROLL &DIRECT FIXED Direct BY DBE TOTAL GRAND
BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL
(A)(B)( C )(D)(E)(F)(G)(H)(B-G)
1 - Creation of Base Plan 16 662.85 795.42 0.00 211.45 0.00 0.00 1,669.72 37.79%
2 - Master Plan 6 297.17 356.60 0.00 94.80 0.00 0.00 748.57 16.94%
3 - Additional Meetings / Coordination 4 280.00 336.00 0.00 89.32 0.00 0.00 705.32 15.96%
4 - Scope Revisions 22 513.83 616.59 0.00 163.91 0.00 0.00 1,294.33 29.30%
Subconsultant DL 0.00 0.00 0.00%
TOTALS 48 1,753.85 2,104.61 0.00 559.48 0.00 0.00 0.00 4,417.94 100.00%
DBE 0.00%
DBE
COST PLUS FIXED FEE
80
AVERAGE HOURLY PROJECT RATES
FIRM 20/10 Engineering
PTB -DATE 07/05/16
PRIME/SUPPLEMENT Supplement
SHEET 1 OF 5
PAYROLL AVG TOTAL PROJECT RATES 1 - Creation of Base Plan 2 - Master Plan 3 - Additional Meetings / Coor 4 - Scope Revisions
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal 70.00 10 20.83%14.58 4 25.00%17.50 2 33.33%23.33 4 100.00%70.00
Senior Engineer 45.34 8 16.67%7.56 4 25.00%11.33 2 33.33%15.11 2 9.09%4.12
Senior Designer 33.25 8 16.67%5.54 4 25.00%8.31 2 33.33%11.08 2 9.09%3.02
Project Engineer 41.31 2 4.17%1.72 2 9.09%3.76
Junior Engineer 26.20 0
CAD Draftsperson 17.13 20 41.67%7.14 4 25.00%4.28 16 72.73%12.46
Administrative 21.16 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTALS 48 100%$36.54 16 100%$41.43 6 100%$49.53 4 100%$70.00 22 100%$23.36 0 0%$0.00
81
THE CITY OF LAKE FOREST
RESOLUTION NO. ___________
A RESOLUTION APPROVING INTERGOVERNMENTAL FUNDING AGREEMENT FOR
THE REPAIR OF A COMMUTER FACILITY IN THE CITY OF LAKE FOREST
WHEREAS, The City of Lake Forest leases a certain Commuter Train Station,
located on Metra’s Union Pacific North Line (the “Premises”); and
WHEREAS, the Premises is in need of repair, including the installation of new oak
doors, repairing or replacing several structural beams, and renovating of the ticket office; and
WHEREAS, pursuant to its home rule authority and the Intergovernmental
Cooperation Act, 5 ILCS 220/1 et seq., the City Council of The City of Lake Forest has
determined that it is in the best interest of the City and its residents to approve an
Intergovernmental Funding Agreement for the Repair of a Commuter Facility In The City Of
Lake Forest (the “Agreement”) in substantially the form attached hereto as Exhibit 1 for
purpose of providing for the funding and performance of the repairs to the Premises as more
fully set forth in such Agreement;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of The City of
Lake Forest, County of Lake, and State of Illinois, as follows:
Section 1. Recitals. The foregoing recitals are incorporated into this Resolution
as findings of the City Council.
Section 2. Approval and Authorizations of Agreement. The City Council
hereby approves the Agreement in substantially the form attached hereto as Exhibit 1. The
City Manager and Deputy City Clerk are hereby authorized and directed to execute and
attest the Agreement on behalf of the City in the form attached hereto as Exhibit 1, or in
substantially the same form.
Section 4. Effective Date. This Resolution is effective on and after its passage
and approval.
PASSED this _____ day of _______________ 20__.
AYES:
NAYS:
ABSENT:
APPROVED this _____ day of _______________ 20__
___________________________________
Mayor
ATTEST:
___________________________________
82
Clerk
83
EXHIBIT 1
Agreement
84
THE CITY OF LAKE FOREST
ORDINANCE NO. 2016-___
AN ORDINANCE AMENDING CHAPTER 31 OF THE CITY CODE
RELATING TO THE OFFICE OF CITY CLERK
WHEREAS, The City of Lake Forest is a home rule, special charter municipal
corporation; and
WHEREAS, pursuant to Article II, Section 4 of the City Charter, the office of City
Clerk is to be appointed by the Mayor subject to the approval of the City Council; and
WHEREAS, pursuant to Section 3.1-10-6(b) of the Illinois Municipal Code, 65 ILCS
5/3.1-10-6(b), the City Council may determine that the office of the City Clerk may be filled
by a person who is not a resident of the City; and
WHEREAS, the Mayor and City Council have determined that it is in the best
interests of the City and its residents to provide for the appointment of a City Clerk
irrespective of such person’s residency;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS
FOLLOWS:
SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this
reference as the findings of the City Council and are hereby incorporated into this Section
as if fully set forth.
SECTION TWO: Amendment to Section 31.070. Section 31.070, entitled
“Election; Term,” of Chapter 31, entitled “Officers and Employees,” of the City Code is
hereby amended in its entirety, so that said Section 31.070 shall hereafter be and read as
follows:
§ 31.070 ELECTION; TERM.
The City Clerk, an administrative officer, shall be elected by the City
Council and shall hold his or her office as is provided by §4 of Article II of
the City Charter. The City Clerk need not be a resident of the City.
85
SECTION THREE: Effective Date. This ordinance shall be in full force and
effect upon its passage, approval, and publication in pamphlet form in the manner
provided by law.
Passed this ____ day of _____, 2016
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this _____ day of ____, 2016.
Mayor
ATTEST:
Deputy City Clerk
86
Wh\ASSOCIATES, INC.
February 26, 2016
Mr. Michael Thomas
City of Lake Forest
800 N. Field Drive
Lake Forest, IL 60045
CONSULTING ENGINEERS
625 Forest Edge Drive, Vcmon Hills, IL 60061
TEL 847.478.9700 . FAX 847.478.9701
www.gha-engineers.com
Re: City of Lake Forest
Professional Engineering Services Proposal
Dear Mr. Thomas:
Thank_y°u_for_req"e?ting this ProP°sal from Gewalt Hamilton Associates (GHA) to perform desis
engineering seryrcesforthe proposed Winwood Lane Sanitary Sewer Extension within the City of Late
t We understand the City is considering an extension of sanitary sewer into this residential area
c"rre"t'y-served_by,septic.systems-. The City has requested that GHA provide a scope "ofservices
necessary to provide engineering plans, construction documents, and permitting submittals'forthis
projects.
1. Project Understanding
I!lf..l???i?"_°f?.e ProPose(:fextenstoniS9enerally located on the west side ofWaukegan Road
between Deerpath Road and IL Rte. 176 in the City of Lake Forest. ThewinwoodLan'e'Extension
would include an extension from an existing manhole on the west side of Waukegan Road just south ofGage Lane, extending south along Waukegan Road to Winwood Drive. The sevrer would then extend
west to the e"d of winwo°d Drive approximately 2,000 feet to the cul-de-sac, tuming northand then'
^!lt,l"-?-a??IIITntsl?_ be ?ranted to.the_city.ato"9the existing access drive on private property, and
t-e.T1i1T^ ^*.tle "ortheast comer of '1264 Winwood Drive. This area would also include a separate"
extension of the existing sanitary sewer on Kennicott Drive to the north to provide sanitary sewer
1266,1268, and 1270 WinwoodDrive. ~'"'"" ---' ---
Ih^^isti,r!sl-^?ti°'?.s.t'2?9raP.h":.s"rv?y w.as comPteted concurrently with the Regency Lane project
I"-20,15: J".ad,d.it'°n'thecity authorized GHAto proceed with wetland and boundary surveywork in''
Octoberof2015 in anticipation of moving forward with the project in 2016; however, thework had been
suspended at the request of the City as a funding source had not yet been identified.
II. Scopa of Services
The scope of services is based upon our knowledge of the City, our review of the information furnished
to us, and our experience with similar projects.
A. Preliminary Engineering
1.!?^^l^u,°"-,with,city staff; 9HA wi" "tllf?e the Previously completed topographic survey
information to develop a preliminary route for the above described sanitary sewer
extension.
87
CLF Winwood Sanitary Sewer Exteaision Proposal
February 26, 2016
Page 2
2. GHA will review the proposed route with City staff and develop a preliminary opinion of
probable construction cost based on the route selected.
B. Final Engineering
1. Meet with City Staff, the Public Works Committee, and residents to discuss the
engineering plans presented. Our estimated budget includes up to three (3) meetings with
City staff and up to three (3) additional meetings with affected residents.
2. Preparation of final engineering plans to include a title sheet, plan and profile sheets, and
details for construction.
3. Preparation of project notes and contract specific directions for utility improvements,
including traffic control, working conditions, material specifications, coordination with
public inspection agencies, and other coordination and construction information. We will
use the standard front-end documentation and project manual format utilized by the City.
4. Preparation of submittals to various agencies with permit jurisdiction necessary to begin
work. It is anticipated that a sanitary sewer permit will be required from the North Shore
Water Reclamation District and the IEPA, as well as IDOT for work within the Waukegan
Road ROW.
5. Preparation of an engineer's opinion of probable cost based on the completed final
engineering plans and specifications.
6. Preparation of complete bid packages for distribution to contractors and the City.
C. Easement Document Preparation & Coordination
1. Utilizing the boundary information previously gathered, GHA staff will create language for
easement legal descriptions.
2. GHA will prepare a plat of easement for each affected property.
3. In cooperation with City staff, GHA will meet with affected property owners to review the
plans and the details associated with the proposed easements.
1)1. Project Schedule and Engineering Staff
We are prepared to commence the preliminary engineering design as soon as we are given
authorization to proceed. Dan Strahan, P.E., CFM will serve as the Project Manager. Additional
professional and technical staff will provide support as needed.
Assuming authorization to proceed is received the week of March 7, 2016, below is a conceptual
schedule for completing the improvements:
1. Wetland Delineation
2. Survey Work
3. Preliminary Engineering
4. Public Meetings/Coordination w/ Residents
5. Final Engineering & Permitting Submittals
6. Project Letting
7. Construction Start Date
Complete
Complete
April 29, 2015
May-August, 2016
September 2016
January 2017
April 1,2017
88
CLF Winwood Sanitary Sewer Extension Proposal
February 26, 2016
Page 3
IV. Compensation for Services
For the services noted above, GHA proposes lump sum fees by phase as described below:
Service Winwood Lane Status of Previously
Extension Approved Services
Existing Conditions, Utility, & Boundary
Survey
Wetland Delineation
Supplemental Boundary Survey Fiefd
Work for Easement Preparation
Preliminary Engineering
Final Engineering
Easement Document Preparation &
Coordination
Reimbursable Expenses
$5,500.00 Completed - 2015
91,500.00 Authorized Oct. 2015;
Complete
$3,200.00 Authorized Oct. 2015; In
Progress
$4,500.00
$14,300.00
$8,000.00
$500.00
Total Lump Sum Fee +
Reimbursables
$37,500.00
For any additional services beyond those outlined in Section II: Scope of Services, the Client shall pay
GHA on a time and material basis in accordance with the approved Professional Services Agreement
between GHA and the City of Lake Forest as indicated below. Please note that these rates represent a
discount of approximately 10% off of our standard rates.
Staff Description Rate
Principal Engineer
Senior Engineer
Senior Environmental Consultant
Professtonal Engineer
Professional Land Surveyor
Staff Engineer
GIS Professional
Environmental Consultant
Senior Technician
Engineering Technician II
Engineering Technician I
Administrative
$158.00
$134.00
$134.00
$116.00
$112.00
$106.00
$112.00
$106.00
$106.00
$92,00
$68.00
$56.00
If required, any reimbureable expenses, including Items such as printing, messenger service, mileage
etc., will be billed direct to the Client without markup. Mileage is billed at $0.50/mile. Statements of
GHA charges made against a project are submitted to clients every four weeks and will detail services
performed. This permits the client to review the status of the work in progress and the charges made.
89
CLF Winwood Sanitary Sewer Extension Proposal
Februaiy 26, 2016
Page 4
V. General Conditions
The general conditions of the contract shall be as de'ineaied :n {he Professional Services
between the City of Lake Forest and GHA.
sh°"!dy°u,haveany 1uestions. Please feel free to contact us. If our proposal is acceptable, please
sign below indicating your acceptance of this Agreement in its entirety.
Sincerely,
Gewalt Hamilton Associates, Inc.
^-^/^.
Daniel J. Strahan, P.E., CFM
Associate/Senior Engineer
ACCEPTED BY:
City of Lake Forest
Michael Thomas
Public Works Director
Date
90