CITY COUNCIL 2015/07/06 Agenda
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
July 6, 2015
City Hall Council Chambers
Honorable Mayor, Donald Schoenheider
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30 p.m.
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
2. COMMENTS BY CITY MANAGER
3. COMMENTS BY COUNCIL MEMBERS
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA
ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the June 15, 2015 City Council meeting Minutes
A copy of the minutes begins on page 9.
2. Check Register for period May 23-June 26, 2015
Fund Invoice Payroll Total
General 741,572 1,084,142 1,825,714
Water & Sewer 139,192 114,326 253,518
Parks & Recreation 207,873 316,228 524,101
Capital Improvements 994,472 0 994,472
Motor Fuel Tax 12,128 0 12,128
Cemetery 14,407 20,331 34,738
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July 6, 2015 City Council Agenda
Senior Resources 16,412 20,103 36,515
Deerpath Golf Course 25,095 489 25,584
Fleet 97,442 38,639 136,081
Debt Funds 837,063 0 837,063
Housing Trust 0 0 0
Park & Public Land 30,287 0 30,287
All other Funds 482,353 137,646 620,000
$3,598,297 $1,731,904 $5,330,201
3. Consideration of the Annual Appropriation Ordinance for FY2016 and
Approval of Rollovers (First Reading)
STAFF CONTACT: ELIZABETH HOLLEB, FINANCE DIRECTOR (847) 810-3612
PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of the
ordinance and the rollovers.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council May 4, 2015 Adoption of FY16 Comprehensive Plan
BACKGROUND/DISCUSSION: While the annual municipal budget represents the City’s
financial “plan” for expenditures over the course of the fiscal year, the annual
Appropriation Ordinance is the formal legal mechanism by which the City Council
authorizes the actual expenditures of funds budgeted in the annual budget. It
appropriates specific sums of money by object and purpose of expenditures. State
statutes require the passage of an Appropriation Ordinance which must be filed with the
County Clerk by the end of July.
The Appropriation Ordinance includes the Library, which was not included in the budget
approved at the May 4, 2015 City Council meeting. The Library expenses are approved
by the Library Board. The Debt Service payments were included in the budget approved
at the May 4, 2015 City Council meeting, but are excluded from the Appropriation
Ordinance. The ordinances approving the debt issues authorize these annual
expenditures.
The Appropriation Ordinance provides for a 10% “contingency” in the expenditures in an
amount above those actually budgeted. Each separate fund includes an item labeled
“contingency” with an appropriate sum equivalent up to 10% of the total funds
budgeted. This practice has been followed for more than thirty years and has worked
very efficiently, while still providing for complete City Council control over budgeted
expenditures. Importantly, the City Council and City staff follows the adopted budget as
its spending guideline, not the Appropriation Ordinance.
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July 6, 2015 City Council Agenda
Without the contingency, the City Council would have to pass further modifications to
the Appropriation Ordinance to cover any unforeseen expenditures exceeding the
budget.
In addition, in order to provide more accurate and efficient accounting and budgeting
of City funds, an annual rollover of funds is required. This eliminates both under and over
budgeting of funds in the new fiscal year and is a widely used standard practice for most
municipal governments. The items on the attached rollover list (page 14) consist of
projects that were appropriated in FY2015 and will not be completed until FY2016.
School District 67 does not recognize the Appropriation Ordinance in their budgeting or
auditing standards. However, due to the fact they are a special charter district, their
budget must be included in our Appropriation Ordinance.
School District 67 numbers are estimates and are subject to changes.
BUDGET/FISCAL IMPACT:
Summary of the Amounts Appropriated from the Several Funds
The City of Lake Forest Fund Rollover Budget Total Appropriation
General $ 1,087,418 $ 32,484,075 $ 33,571,493 $ 36,928,643
Lake Forest Hospital Project 0 180,386 180,386 198,425
MS Site Project 0 220,000 22,000 242,000
Park and Public Land 5,775 225,000 230,775 253,853
Motor Fuel Tax 60,000 200,000 260,000 286,000
Emergency Telephone 0 189,835 189,835 208,819
Senior Resources Commission 0 603,231 603,231 663,554
Parks and Recreation Funds 186,119 8,806,301 8,992,420 9,891,662
Special Recreation 0 411,724 411,724 452,896
Cemetery Commission 50,952 826,466 877,418 965,160
Public Library 0 4,003,461 4,003,461 4,403,807
Foreign Fire Insurance 0 200,000 200,000 220,000
Drug Asset Forfeiture 0 28,000 28,000 30,800
Alcohol Asset Forfeiture 0 85,000 85,000 93,500
Housing Trust 115,000 250,000 365,000 401,500
Capital Improvements 2,289,992 6,359,462 8,649,454 9,514,399
Rt. 60 Bridge 0 1,036,000 1,036,000 1,139,600
Rt. 60 Intersection 0 418,250 418,250 460,075
Laurel/Western Redev TIF 237,342 3,670,850 3,908,192 4,299,011
Water and Sewer 112,830 8,262,458 8,375,288 9,212,817
Water and Sewer Capital 294,514 1,590,000 1,884,514 2,072,965
Deerpath Golf Course 14,320 1,818,190 1,832,510 2,015,761
Fleet 0 1,957,105 1,957,105 2,152,815
Liability Insurance 0 1,200,000 1,200,000 1,320,000
Self Insurance 0 5,630,000 5,630,000 6,193,000
Firefighters’ Pension 0 1,964,200 1,964,200 2,160,620
Police Pension 0 2,429,200 2,429,200 2,672,120
Sub-total $ 4,704,847 $ 84,798,609 $ 89,503,456 $ 98,453,802
School District 67 (not
available until second
reading)
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July 6, 2015 City Council Agenda
Educational n/a $ 0 $ 0 $ 0
Operations, Building and
Maintenance
n/a 0 0 0
Transportation n/a 0 0 0
IMRF/Social Security n/a 0 0 0
Capital Projects n/a 0 0 0
Sub-total $ 0 0 0
Grand Total $ 84,798,609 $ 89,503,456 $ 98,453,802
COUNCIL ACTION: Approval of the first reading of the ordinance (page 16) and the
rollovers. A copy of the ordinance is available for review by the public in the City Clerk’s
office. A public hearing will be conducted on July 20, 2015 in conjunction with second
reading of the ordinance.
COUNCIL ACTION: Approve the Three (3) Omnibus items as presented.
6. ORDINANCES
7. NEW BUSINESS
1. Consideration of a Resolution in Support of the Tentative Plat of Subdivision
and the Preliminary Site Plan for Redevelopment of the Property Located on
the Northwest Corner of Laurel and Western Avenues. (Approval of a
Resolution)
Presented by: Catherine Czerniak, Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The Council is asked to consider a Resolution in
support of the tentative plat of subdivision and preliminary site plan as a next step in
moving forward with the redevelopment of the City’s former Municipal Services site. If
the Resolution is approved by the City Council, further review by the Building Review
Board and Plan Commission would occur, to resolve the details of the development, prior
to consideration of final approval by the City Council. The Resolution will be sent under
separate cover.
BACKGROUND AND DISCUSSION: In 2007 and 2008, in anticipation of the relocation of
Municipal Services, a community discussion occurred about the future of this property.
The outcome of a series of community meetings was a set of Development Parameters
intended to establish a framework for redevelopment of the approximately 10-acre site.
In August, 2009, the City vacated the former Municipal Services Facility. Clean-up of the
site including environmental investigation, remediation, disconnection of utilities and
demolition of the buildings is underway.
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July 6, 2015 City Council Agenda
In 2012, the City Council determined that the time was right to solicit developer interest in
the property. In preparation for marketing the property, the Council asked the Plan
Commission to review the previously adopted Development Parameters. Based on a
recommendation from the Plan Commission, in November, 2013, the City Council
approved revised Development Parameters. The modification made to the Parameters
recognized changes in the market and a desire to allow some flexibility to assure that
talented development teams would be attracted to the site. A copy of the
Development Parameters is included in the Council’s packet beginning on page 29.
Under the direction of the Property and Public Lands Committee (PPL) of the City
Council, a Request for Qualifications was issued and eleven development teams
responded. The PPL invited five of the development teams to submit proposals. The
Development Parameters were provided to the developers as a guide to the
community’s vision for the site. After an extensive interview process, internal discussions
and reference checks, the PPL recommended to the City Council that Focus
Development, Inc. be selected as the developer for the site.
In 2014, the City Council entered into a Purchase/Sale Agreement with Focus
Development. The terms of the Agreement remain confidential since the sale of the
property has not yet closed. However, it is important to note that the PPL, the full City
Council, the City Attorney and City staff, with the guidance and advice of an
independent financial consultant, diligently reviewed and negotiated the Agreement.
The Council’s goal was to achieve a high quality development, one that will stand the
test of time, while also meeting its fiduciary responsibility to the entire community.
The City Council established a Tax Increment Financing District (TIF) on the 10.7 acre
parcel. The Council concluded that the TIF provides an important tool to support
cleanup of the site which was an industrial use for decades. The TIF also supports
infrastructure improvements that will benefit the larger community and support a high
quality development at this site.
City Reviews to Date
Consistent with the Purchase/Sale Agreement Focus Development prepared preliminary
plans for development of the site. In December, 2014, the Plan Commission heard an
introductory presentation from Focus. The Plan Commission opened the public hearing
on this petition in March, 2015 and considered the hearing over the course of four
meetings. The Commission heard presentations from Focus Development, considered
various revisions to the plan and heard public testimony. Ultimately, the Commission
voted 2 to 2 on the preliminary plan and forwarded the petition to the City Council for
Council direction at this point in the process.
Summary of Proposed Development
The tentative plat of subdivision and preliminary site plan are included in the Council
packet on pages 33 and 34.
The tentative plat of subdivision reflects 16 building lots and 5 outlots.
The plan proposes 164 total units. A reduction of 8 units from the original plan: 12
single family homes, 42 condominium units and 110 apartments.
All apartment buildings are 3 - stories, the 4 – story building was eliminated.
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July 6, 2015 City Council Agenda
Three apartment buildings, rather than two, are proposed. The largest apartment
building, with a length of over 300 feet was eliminated and reconfigured into two
smaller buildings. Creating three smaller apartment buildings provides greater
flexibility for conversion of some of the apartments to condominiums if it is determined
to be necessary or desirable in the future.
On site management for the apartments is proposed.
The pool, bocce court and the separate amenity/club house building for the
apartments were eliminated. The club house and management offices are now
incorporated one of the apartment buildings.
Public access easements are proposed on the pedestrian walkways, the private lane
and on portions of the open space.
54% of the site is open space.
An east/west street provides on site circulation, a neighborhood character as
opposed to an enclave character, internal street frontage for more of the buildings,
guest parking internal to the development and internal space for loading and service
vehicles.
The north/south street connects to Franklin Place. An alternate plan is available
without a connection through to Franklin Place if desired by the City Council.
The north/south street is configured as a boulevard with a landscaped center median
which provides a buffer between the single family homes and the multi-family
building.
The landscaped median is repeated along Western Avenue at both the entrance to
the east/west street that enters the site and at the entrance to the underground
garage.
Most of Franklin Park is preserved by shifting the northernmost apartment building to
the west.
Although the existing berm along Franklin Place will be removed, a series of lower,
undulating berms are proposed along portions of Franklin Place and along the west
property line.
Key Considerations
Density -- The property is surrounded by residential developments of varying densities. To
the north Crystal Point and the 1301 N. Western building range in density from about 20 to
35 units per acre. To the northwest and west, single family residential neighborhoods
range from about .5 to 1.7 units an acre. To the south, condominium buildings,
townhouses and row houses range from just over 2 units an acre to about 28 units an
acre. Further to the south, the West Park neighborhood is developed at about 4 units per
acre. This area has a greater diversity of densities and housing unit types than any other
area of Lake Forest.
Looking to the south end of the City’s Central Business District, the condominium buildings
near the Deerpath Inn range from about 14 to 30 units an acre.
The proposed density of the development as now proposed is 15.3 units per acre. A
density neither at the highest, nor lowest end of the ranges of densities found near the
Central Business District.
Franklin Park -- Located at the northeast corner of the property, at the corner of Western
Avenue and Franklin Place, this park was identified by residents in the area as an
important and well used green space for the neighborhood. The plan preserves a
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July 6, 2015 City Council Agenda
significant portion of Franklin Park. In addition, a series of small, undulating berms are
proposed along the south side of Franklin Place and some portions of the west property
lines to provide a buffer between the new residential development and the surrounding
residential development.
Oak Tree - A large heritage Oak tree is located at the southeast corner of the site, and is
surrounded by an open area fronting on Laurel Avenue. The Oak tree is preserved in the
proposed plan and the area surrounding the tree is identified as an Outlot on the plat of
subdivision and is preserved as open space and protected from future development.
Traffic - A Traffic Study and follow up traffic counts were completed. Significant traffic
was generated by this site when the City offices and public works yards were located
here. The traffic projections do not discount for residents of the development who may
take advantage of the location of the site to walk to the train, schools, parks or
businesses. No significant reduction in the levels of service at surrounding intersections is
predicted by the analysis that was completed.
Parking -- The plan provides underground parking for residents of the condominium and
apartment buildings. On street parking, internal to the site, is provided for guests. Space
for moving trucks and other service vehicles is also provided on the site. Public parking
on Western Avenue is proposed to be increased by 17 spaces in conjunction with
redevelopment of the property.
Internal Roads - The plan includes an east/west internal road with a connection to
Western Avenue. The ramp to the underground garage for the apartment buildings is also
located on Western Avenue. The present plan includes a north/south street connecting
through from Laurel Avenue to Franklin Place. The through street integrates the
development with the existing neighborhood and provides maximum options for traffic
circulation. Concerns have been expressed by some neighbors that a connection to
Franklin Place will generate “cut through” traffic. The plan is workable with or without the
street connection.
COUNCIL ACTION: If determined to be appropriate by the City Council, approve a
Resolution supporting the tentative plat of subdivision and the preliminary site plan and,
based on these plans, direct review of the design aspects of the development by the
Building Review Board, completion of final engineering plans by the developer and
review of the final plat of subdivision by the Plan Commission.
8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
9. ADJOURNMENT
Office of the City Manager July 1, 2015
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
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July 6, 2015 City Council Agenda
meeting, or who have questions regarding the accessibility of the meeting or the
facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600
promptly to allow the City to make reasonable accommodations for those persons.
8
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, June 15, 2015
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at
6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman
Newman, Alderman Tack, Alderman Reisenberg, Alderman Moreno and Alderman Adelman.
Absent: Alderman Pandaleon
Also present were: Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Catherine
Czerniak, Director of Community Development; Sally Swarthout, Director of Parks & Recreation,
Michael Thomas, Director of Public Works and Anne Whipple.
There were approximately 20 present in the audience.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Schoenheider reported that the ribbon cutting ceremony at Forest Park was a great
opportunity for the community to come together on a project that was decades in the making,
and he thanked everyone involved with the progression of the project.
COMMENTS BY CITY MANAGER
A. Open Air Market Opening Announcement
-Susan Kelsey, Economic Development Coordinator
Finance Director Elizabeth Holleb introduced Susan Kelsey, Economic Development Coordinator
who reported that the 5th Annual Open Air Market will begin on Saturday, June 20, 8am-1pm and
will continue for 18 weeks. She then introduced one of the 28 vendors, Jack Hubbard of
foodsharefood.com a CSA (Community Supported Agriculture) local Business, Mr. Hubbard
explained that for every three box purchases from the Open Air Market, one is donated to a family
in need. Mayor Schoenheider stated that what they are doing is a great example of giving back to
the community.
B. CROYA- Margot Martino “Spirit of CROYA” Essay Contest
-Kelli Jacobs, Essay Winner
Alderman Moreno introduced Todd Nahigian who explained that the Spirit of CROYA essay was
named after the first director of CROYA, Margot Marino. Mr. Nahigian reported that the Frank
Farwell Community Service Scholarship winner was Ciara Lynch and
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Proceedings of the June 15, 2015
Regular City Council Meeting
Gene Hotchkiss Community Citizenship Scholarship winner was Charly Beeson. He then introduced
Kelli Jacobs who read her winning essay to the City Council. Miss Jacobs stated that she hopes that
reading the winning essay will become an annual event at the City Council meeting.
COMMENTS BY COUNCIL MEMBERS
None
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Paul Hamman, 511 W Beverly offered his opinion varied topics to the City Council.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the June 1, 2015 City Council meeting Minutes
2. Approval of a Three-Year Professional Services Agreement with Automated Merchant
Systems for credit card processing services
3. Approve a Resolution committing to the expenditure of funds and approval of the Local
Agency Consultant Agreement for Construction Engineering Services for Federal
Participation and the Local Agency Agreement for Federal Participation for the Lake
Forest Metra Station – Union Pacific CBD North Line Exterior Renovation Project.
4. Consideration of Ordinances Approving Recommendations from the Building Review
Board. (First Reading and if Desired by the City Council, Final Approval)
COUNCIL ACTION: Approve the four (4) Omnibus items as presented.
Mayor Schoenheider asked members of the Council if they would like to remove any item or take
it separately. Item #3 was discussed by the Council and Dan Strand of Gewalt Hamilton reported
that this item is the balance of the exterior renovation, and as each phase is completed, The City
of Lake Forest is required to pass an agreement and a resolution agreeing to the local match
portion and that the grant funding is coming from Federal funding, not State funding. This item
remained on the Omnibus. After the discussion, the Mayor asked for a motion to approve the four
Omnibus items.
Alderman Reisenberg made a motion to approve the Omnibus items as presented, seconded by
Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack,
Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion
carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
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Proceedings of the June 15, 2015
Regular City Council Meeting
ORDINANCES
1. Consideration of a Recommendation from the Plan Commission in Support of Final Plat
Approval of the Spiel Planned Preservation Subdivision and Approval of the Associated Special
Use Permit. (If desired by the Council, Waive First Reading and Grant Approval of the Final Plat
and the Development Plan Ordinance.)
Catherine Czerniak, Director of Community Development, reported that this has been before the
City Council in the past as a recommendation by the Plan Commission. The Council granted
tentative approval as well as two extensions on the tentative plat. Ms. Czerniak reported that this
is a 10 acre parcel that is being proposed to 6 lots in a Planned Preservation Subdivision, 3-1 acre
lots and 2 larger lots, one that has a home on it and that the final plat of subdivision is consistent
with the tentative approval and establishes buildable lots. She reported the Spiels were available
tonight to speak to the City Council.
The Council had a discussion about the stormwater review and the use of planned preservation
and historic district overlay with in the subdivision. Mayor Schoenheider asked if there was
anyone from the Public who wanted to comment, seeing none, he asked for a motion.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading of the
Final Development Plan Ordinance approving the Special Use Permit and final plat of subdivision
for the Spiel Planned Preservation Subdivision, and grant final approval.
Alderman Beidler made a motion to waive first reading of the Final Development Plan Ordinance
approving the Special Use Permit and final plat of subdivision for the Spiel Planned Preservation
Subdivision, and grant final approval, seconded by Alderman Reisenberg. The following voted
“Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The
following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried.
NEW BUSINESS
1. Presentation on the City’s Information Technology Trends and Consultant Report regarding
Network Infrastructure Alternatives
Elizabeth Holleb, Finance Director reported that one of the two items that were planned for
discussion will be deferred to a later meeting.
Ms. Holleb reported that as part of the Capital Improvement Program (CIP), funding has been
allocated to replace the current network infrastructure that has been in place since 2006 as it is
beyond its useful life. Ms. Holleb stated that the City engaged ClientFirst Consulting Group to
perform an infrastructure alternatives analysis designed to document the current Information
Technology (IT) infrastructure and its performance characteristics, and to develop alternatives for
replacement or outsourcing of this infrastructure.
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Proceedings of the June 15, 2015
Regular City Council Meeting
Ms. Holleb introduced Joe Gabanski, Assistant IT Director and Tom Jakobsen, Senior Partner,
ClientFirst Consulting Group to answer any questions the Council may have. Mr. Jakobsen
reported that as a result of their analysis there were three options for the City to consider:
1. In House- Replace existing core infrastructure components
2. Use the Cloud- Move infrastructure to the Cloud
3. Use a Hybrid combination- Disaster Recovery and Electronic Email system to Microsoft
Cloud
Mr. Jakobsen stated that the ClientFirst recommendation was option #3, using In House and the
Cloud as Disaster Recovery measure. While option #1 and #3 were close in cost, it would be
beneficial if the City chose the Hybrid option and that the City would look at costs possibly
reducing in the future, as the technology is new.
The City Council had discussion about the Cloud and the new migration to Disaster Recovery
service, and what flexibility the City will have with the Cloud. Mr. Jakobsen responded that the
solution is not a sole vendor and that the City would be able to make a change in vendors
inexpensively. The Council talked about security concerns, Mr. Jakobsen responded the DOJ
Department of Justice) Certificates would be needed to properly assess the scale of requirements
for the City. However there are concerns about electronic mail servers for Police Departments.
The Council also discussed how to evaluate the risks of who to go with, Microsoft 365, Google, or
Yahoo. Mr. Jakobsen responded that this may be a moving target based on electronic mail needs,
and that the City can choose what they move.
Mayor Schoenheider asked if there was anyone from the public who wanted to comment, seeing
none, he asked for a motion
COUNCIL ACTION: Approval of a staff recommendation to proceed with a Request for Proposals
and/or Bids for network infrastructure as recommended by ClientFirst Consulting Group.
Alderman Moreno made a motion to approve a staff recommendation to proceed with a Request
for Proposals and/or Bids for network infrastructure as recommended by ClientFirst Consulting
Group, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler,
Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0
Nays, motion carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
None
ADJOURNMENT
There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by
Alderman Waldeck. Motion carried unanimously by voice vote at 7:08 p.m.
Respectfully Submitted,
Margaret Boyer
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Proceedings of the June 15, 2015
Regular City Council Meeting
Deputy City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in
the Clerk’s office at City Hall. You can also view it on the website by
visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived
Meetings Videos.
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FY16 Rollover List
VENDOR ACCOUNT NO.DESCRIPTION To Roll
Lake County Forest Preserve 101-1101-411-8495 Middlefork Phase II IGA 17,702
Svanaco/American Eagle 101-1101-411-8495 Mobile Capabilities - Update 9,000
Gewalt Hamilton 101-1101-411-8495 Sanitary Sewer Study Regency Lane 18,900
Specialities Direct *101-1522-419-6744 Beach Partitions 4,000
Martin Petersen 101-1522-419-6744 HVAC - MS 5,094
Martin Petersen 101-1540-419-4334 HVAC - MS 3,031
Lake Forest College 101-2501-499-3529 Property Acquisition 957,420
Marvin Feig & Associates 101-2501-499-8495 Window Shades - MS 7,843
Neopost 101-2501-499-8495 Postage machines (2) + Folding/Insert (1)3,179
Opengov 101-2501-499-8495 On-Line Financial Reporting 8,500
Conserv FS 101-5136-431-6511 Salt 40,161
North American Salt 101-5136-431-6511 Salt 2,188
Vulcan Material 101-5342-438-6111 Stone 10,400
GENERAL FUND 1,087,418.00$
Benjamin Historical Certification 201-8401-456-6740 Historical Study - West Park 5,775
PARKS AND PUBLIC LAND 5,775.00$
H W Lochner Inc.202-0001-439-7692 Woodbine Bridge Engineering 60,000
Motor Fuel Tax Fund 60,000.00$
Specialities Direct *220-5774-452-8405 Beach Partitions 4,770
Reinders 220-5774-452-8405 Groundsmaster broom attachment 6,595
Plante & Moran 220-8065-451-7501 Implementation of RecTrac 21,150
Vermont Systems Inc 220-8065-451-7501 Rec software program/hardware/installation 109,002
Martin Petersen 220-8065-451-8405 HVAC Replacement - North Beach House 7,330
Martin Petersen 220-8065-451-8405 HVAC replacement - Rec 17,530
Spirit of 67 Foundation 220-8065-451-8405 Versa Court donation 10,000
Blackmon Enter/Innovative Athletic 220-8065-451-8405 Portable fences - Baseball field 9,742
PARKS AND RECREATION FUND 186,119.00$
Lindco Equipment 230-6403-436-7560 Replace dump body for Truck #701 13,432
Applied Ecological 230-6407-436-7714 Ravine Maintenance - Cemetery 6,500
Conservation Design 230-6407-436-7714 Cemetery Ravine - Phase II 31,020
CEMETERY FUND 50,952.00$
Community PartnersAfford.Housing 248-3401-414-3510 Affordable Housing 115,000
Affordable Housing 115,000.00$
IT Capital Projects 311-0050-415-6611 IT 5 Yr Capital Projects 252,000
Schroeder & Schroeder 311-0050-417-67-41 Concrete Street Repairs -75,000
A Lamp Concrete 311-0050-417-7601 Parking lot improvements - E.Train Station 52,454
Lohman Golf Designs 311-0050-417-7694 Engineering Services 7,635
Lakeland HVAC Automation Inc 311-0050-419-6710 HVAC PSB 11,740
Martin Petersen 311-0050-419-6726 HVAC Upgrades - MS 6,410
Air Con Refrigeration & Heating 311-0050-419-6715 Chiller replacement - City Hall 90,000
Concare Inc 311-0050-419-6726 Epoxy Floor - MS Bldg 19,500
Pieper Electric/Pro Lightning 311-0050-419-6726 Lightning protection - MS Bldg 33,625
Trafftech Inc 311-0050-431-6615 Traffic sign making machine - Streets 6,578
Divinci Painters 311-0050-431-6723 Painting - Lake Road Bridge 19,500
Neptun Light Inc 311-0050-431-6741 LED Bulbs - Streets 59,892
Kinnucan 311-0050-453-6717 EAB removals 20,000
CNW Bicycle Path 311-0050-431-79-09 CNW Bicycle Path - Construction 974,586
CNW Bicycle Path 311-0050-431-79-09 CNW Bicycle Path - Landscape 35,276
CBD Train Depot 311-0060-419-77-17 CBD Train Depot 200,000
7/6/15 CC - First Reading 14
FY16 Rollover List
VENDOR ACCOUNT NO.DESCRIPTION To Roll
Divinci Painters 311-0060-419-7658 Painting - Gorton Comm. Center 7,000
James LaDuke 311-0060-419-7658 Gorton Comm. Center 18,530
Construction Conulting 311-0060-452-7609 Front Entrance - Rec Center 38,417
R A Adams 311-5001-450-7549 Trailer replacement 7,160
Foster Coach Sales 311-5001-450-7549 Ambulance 79,689
To be Determined 311-0050-422-7801 Fire Engines 425,000
CAPITAL IMPROVEMENTS FUND 2,289,992.00$
Jacob & Hefner 322-2501-499-3535 Owner Representative - Laurel Avenue 84,876
Midwest Environment Consulting Serv322-2501-499-3510 Laurel Avenue Cleanup 10,229
Teska Associates 322-2501-499-3510 Laurel Avenue Development 7,237
Universal Asbestos Removal 322-2501-499-7705 Asbestos abatement - Laurel Avenue 135,000
Laurel Ave TIF 237,342.00$
Transfer to Capital Fund 421-0001-499-95-09 Transfer to Capital Fund 250,585.00$
Bond Fund 421 250,585.00$
Lakeland HVAC 501-6071-434-3510 HVAC Controls - Water Plant 18,400
Mc Henry Analytical 501-6071-434-3510 Monitoring of drinking water 6,970
Alexander Corporation 501-6071-434-6511 Chemicals for Water Plant 13,206
Illinois Pump 501-6072-434-6113 Spare Pump - Water Plant 4,000
Demuth Inc 501-6073-433-3510 Replace valves 9,700
M.Tanzillo 501-6073-433-4210 Hauling Spoils - Water & Sewer 10,000
Vulcan Material 501-6073-433-6111 Stone - Water & Sewer 19,995
ADS Environmental Services 501-6078-433-3515 Leak Detection 16,932
HBK Water Meter Testing 501-6078-433-3516 Meter testing 13,627
WATER AND SEWER FUND 112,830.00$
Flolo Corp 508-0001-434-6753 Algae Pre-screen computer 6,500
Northern Divers USA Inc 508-0001-434-6753 Algae Pre-screen 153,466
Strand Associates 508-0001-434-6753 Algae Pre-screen - Engineering 39,863
Flolo Corp 508-0001-434-6754 Mussel Control System 6,859
Verder Inc 508-0001-434-6754 Chemical Feed Upgrade - Water Plant 13,878
R A Mancini 508-0001-440-7501 Water Main - Oak Knoll 73,948
WATER CAPITAL IMPROVEMENT FUND 294,514.00$
Accurate Tank Construction 510-2501-454-7755 Fuel Pump 14,320
Deerpath Golf Course 14,320.00$
GRAND TOTAL OF ALL FUNDS 4,704,847.00$
7/6/15 CC - First Reading 15
AN ORDINANCE MAKING APPROPRIATION FOR CORPORATE PURPOSES AND
FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF
LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING
MAY 1, 2015 AND ENDING APRIL 30, 2016
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
an Illinois special charter and home rule municipal corporation
located in Lake County, Illinois, as follows:
Section 1: That the following sums, or so much thereof as may be authorized by
law, be and the same are hereby appropriated from the respective fund designated
in this ordinance for the corporate purposes of The City of Lake Forest and for the
objects and purposes stated herein according to departments and other separate
agencies, and for the Public Schools of The City of Lake Forest, County of Lake and
State of Illinois, to defray the necessary expenses of the City and its Public
Schools for the fiscal year commencing May 1, 2015 and ending April 30, 2016.
GENERAL FUND
General Government Appropriation
Salaries and Benefits 2,909,762$
Supplies/Other Services and Charges 6,285,779
Capital Equipment
Contingency - to meet expenses of emergencies
and optional expenses not otherwise provided for 3,357,150
TOTAL GENERAL GOVERNMENT 12,552,691$
Law
Contractual Services 500,000$
TOTAL LAW 500,000$
Community Development
Salaries and Benefits 1,521,026$
Supplies/Other Services and Charges 149,765
Capital Equipment -
TOTAL COMMUNITY DEVELOPMENT 1,670,791$
Public Works Administration
Salaries and Benefits 422,555$
Supplies/Other Services and Charges 66,063
TOTAL PUBLIC WORKS ADMINISTRATION 488,618$
Public Buildings
Building Maintenance
Salaries and Benefits 824,692$
Supplies/Other Services and Charges 710,945
TOTAL PUBLIC BUILDINGS 1,535,637$
16
Appropriation
Streets
Salaries and Benefits 991,125$
Supplies/ Other Service and Charges 884,983
TOTAL STREETS 1,876,108$
Sanitation
Salaries and Benefits 1,211,361$
Supplies/ Other Service and Charges 1,061,927
TOTAL SANITATION 2,273,288$
Storm Sewers
Salaries and Benefits 126,533$
Supplies/ Other Service and Charges 43,568
TOTAL STORM SEWERS 170,101$
Engineering
Salaries and Benefits 536,736$
Supplies/ Other Service and Charges 117,272
TOTAL ENGINEERING 654,008$
Fire
Administration
Salaries and Benefits 4,557,087$
Supplies/ Other Service and Charges 1,475,871
Sub-Total 6,032,958$
Emergency Medical Services
Supplies/ Other Service and Charges 33,000$
Sub-Total 33,000$
Fire Suppression
Supplies/ Other Service and Charges 100,500$
Sub-Total 100,500$
TOTAL FIRE 6,166,458$
Police
Salaries and Benefits 5,862,117$
Supplies/ Other Service and Charges 3,178,826
TOTAL POLICE 9,040,943$
TOTAL AMOUNT APPROPRIATED FROM THE GENERAL FUND 36,928,643$
17
Appropriation
Lake Forest Hospital Project
Supplies/Other Services and Charges 180,386$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 18,039
TOTAL AMOUNT APPROPRIATED FROM Lake Forest Hospital Project Fund 198,425$
MS Site Project
Supplies/Other Services and Charges 220,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 22,000
TOTAL AMOUNT APPROPRIATED FROM Lake Forest Hospital Project Fund 242,000$
PARK AND PUBLIC LAND FUND
Park Improvements 230,775$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 23,078
TOTAL AMOUNT APPROPRIATED FROM THE
PARK AND PUBLIC LAND FUND 253,853$
MOTOR FUEL TAX FUND
Capital Improvements 260,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 26,000
TOTAL AMOUNT APPROPRIATED FROM THE
MOTOR FUEL TAX FUND 286,000$
EMERGENCY TELEPHONE FUND
Police
Salaries and Benefits -$
Supplies/ Other Service and Charges 189,835
Capital Equipment -
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 18,984
TOTAL POLICE 208,819$
TOTAL AMOUNT APPROPRIATED FROM THE
EMERGENCY TELEPHONE FUND 208,819$
18
SENIOR RESOURCES COMMISSION FUND Appropriation
Salaries and Benefits 378,655$
Supplies/Other Services and Charges 224,576
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 60,323
TOTAL AMOUNT APPROPRIATED FROM THE
SENIOR RESOURCES COMMISSION FUND 663,554$
PARKS AND RECREATION FUND
Recreation
Recreation Programs
Salaries and Benefits 3,286,284$
Supplies/ Other Service and Charges 1,987,466
Capital Equipment 25,718
Sub-Total 5,299,468$
Parks Equipment Reserve 150,000
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 899,242
TOTAL RECREATION SECTION 6,348,710$
Parks and Forestry
Administration
Salaries and Benefits 2,372,368$
Supplies/ Other Service and Charges 660,284
Capital Equipment 150,000
Sub-Total 3,182,652$
Grounds Maintenance
Supplies/ Other Service and Charges 209,800$
Sub-Total 209,800$
Athletic Field Plg/Tennis
Supplies/ Other Service and Charges 59,000$
Sub-Total 59,000$
Lakefront Facilities
Supplies/ Other Service and Charges 38,500$
Capital Equipment -
Sub-Total 38,500$
Tree Trimming
Supplies/ Other Service and Charges 26,000$
Sub-Total 26,000$
19
Appropriation
Tree Removal
Supplies/ Other Service and Charges 15,500$
Sub-Total 15,500$
Insect & Disease
Supplies/ Other Service and Charges 1,000$
Sub-Total 1,000$
Tree & Shrub Planting/Care
Supplies/ Other Service and Charges 10,500$
Sub-Total 10,500$
TOTAL PARKS AND FORESTRY SECTION 3,542,952$
TOTAL AMOUNT APPROPRIATED FROM THE
PARKS AND RECREATION FUND 9,891,662$
SPECIAL RECREATION FUND
Salaries and Benefits 47,434$
Supplies/Other Services and Charges 253,924
Capital Improvements 110,366
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 41,172
TOTAL AMOUNT APPROPRIATED FROM THE
SPECIAL RECREATION FUND 452,896$
CEMETERY COMMISSION FUND
Salaries and Benefits 356,024$
Supplies/Other Services and Charges 220,442
Capital Improvements 300,952
Contingency to meet expenses of emergencies and operational
expenses not otherwise provided for 87,742
TOTAL AMOUNT APPROPRIATED FROM THE
CEMETERY COMMISSION FUND 965,160$
PUBLIC LIBRARY FUND
Library Services
Salaries and Benefits 2,655,061$
Supplies/Other Services and Charges 956,400
Building Maintenance - Supplies/Other Services and Charges 167,000$
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 400,346
Sub-Total 4,178,807$
20
Appropriation
Capital Equipment 75,000$
Capital Improvements 150,000
Sub-Total 225,000$
TOTAL AMOUNT APPROPRIATED FROM THE
PUBLIC LIBRARY FUND 4,403,807$
FOREIGN FIRE INSURANCE FUND
Supplies/Other Services and Charges 200,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 20,000
TOTAL AMOUNT APPROPRIATED FROM FOREIGN FIRE INSURANCE FUND 220,000$
DRUG ASSET FORFEITURE FUND
Supplies/Other Services and Charges 28,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 2,800
TOTAL AMOUNT APPROPRIATED FROM DRUG ASSET FORFEITURE FUND 30,800$
ALCOHOL ASSET FORFEITURE FUND
Supplies/Other Services and Charges 85,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 8,500
TOTAL AMOUNT APPROPRIATED FROM ALCOHOL ASSET FORFEITURE FUND 93,500$
HOUSING TRUST FUND
Supplies/Other Services and Charges 365,000$
Capital Improvements -
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 36,500
TOTAL AMOUNT APPROPRIATED FROM THE HOUSING TRUST FUND 401,500$
21
CAPITAL IMPROVEMENTS FUND Appropriation
Salaries and Benefits -$
Supplies/Other Services and Charges -
Capital Equipment 1,011,849
Capital Improvements 7,637,605
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 864,945
TOTAL AMOUNT APPROPRIATED FROM THE
CAPITAL IMPROVEMENTS FUND 9,514,399$
RT 60 BRIDGE FUND
Capital Improvements 1,036,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 103,600
TOTAL AMOUNT APPROPRIATED FROM THE
RT 60 BRIDGE FUND 1,139,600$
RT 60 INTERSECTION FUND
Capital Improvements 418,250$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 41,825
TOTAL AMOUNT APPROPRIATED FROM THE
RT 60 INTERSECTION FUND 460,075$
Laurel/Western Redevelopment
Supplies/Other Services and Charges 473,192
Capital Improvements 3,435,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 390,819
TOTAL AMOUNT APPROPRIATED FROM THE
RT 60 INTERSECTION FUND 4,299,011$
WATER AND SEWER FUND
General Government
Salaries and Benefits 223,368$
Supplies/Other Services and Charges 2,450,585
Debt retirement 2,210,080
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 837,529
TOTAL GENERAL GOVERNMENT 5,721,562$
22
Appropriation
Public Works
Salaries and Benefits 1,972,273$
Supplies/Other Services and Charges 1,518,982
TOTAL PUBLIC WORKS ADMINISTRATION 3,491,255$
TOTAL AMOUNT APPROPRIATED FROM THE
WATER AND SEWER FUND 9,212,817$
WATER AND SEWER CAPITAL FUND
Capital Equipment -$
Capital Improvements 1,884,514
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 188,451
TOTAL AMOUNT APPROPRIATED FROM THE
WATER AND SEWER CAPITAL FUND 2,072,965$
DEERPATH GOLF COURSE FUND
Administration
Salaries and Benefits 475,507$
Supplies/Other Services and Charges 383,585
Capital Equipment 111,320
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 183,251
TOTAL ADMINISTRATION 1,153,663$
Course Maintenance
Salaries and Benefits -$
Supplies/Other Services and Charges 98,219
TOTAL COURSE MAINTENANCE 98,219$
Clubhouse
Salaries and Benefits 217,723$
Supplies/Other Services and Charges 546,156
TOTAL CLUBHOUSE 763,879$
TOTAL AMOUNT APPROPRIATED FROM THE
DEERPATH GOLF COURSE FUND 2,015,761$
23
FLEET FUND Appropriation
Salaries and Benefits 721,501$
Supplies/Other Services and Charges 1,235,604
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 195,710
TOTAL AMOUNT APPROPRIATED FROM THE FLEET FUND 2,152,815$
LIABILITY INSURANCE FUND
Supplies/Other Services and Charges 1,200,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 120,000
TOTAL AMOUNT APPROPRIATED FROM THE
LIABILITY INSURANCE FUND 1,320,000$
SELF INSURANCE FUND
Supplies/Other Services and Charges 5,630,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 563,000
TOTAL AMOUNT APPROPRIATED FROM THE
SELF INSURANCE FUND 6,193,000$
FIREFIGHTERS' PENSION FUND
Other Services and Charges 1,964,200$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 196,420
TOTAL AMOUNT APPROPRIATED FROM THE
FIREFIGHTERS' PENSION FUND 2,160,620$
POLICE PENSION FUND
Other Services and Charges 2,429,200$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 242,920
TOTAL AMOUNT APPROPRIATED FROM THE
POLICE PENSION FUND 2,672,120$
24
Public Schools THE CITY OF LAKE FOREST
Not available until second reading of the ordinance
School District No. 67
From the Education Fund -$
From the Operations, Building and Maintenance Fund -
From the Capital Projects Fund -
From the Illinois Municipal Retirement/Social Security Fund -
From the Working Cash Fund -
From the Transportation Fund -
TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS
OF THE CITY OF LAKE FOREST (School District No. 67)-$
25
Summary of the Amounts Appropriated From the Several Funds
Fund Appropriation
General 36,928,643$
Lake Forest Hospital Project 198,425$
MS Site Project 242,000$
Park and Public Land 253,853
Motor Fuel Tax 286,000
Emergency Telephone 208,819
Senior Resources Commission 663,554
Parks and Recreation 9,891,662
Special Recreation 452,896
Cemetery Commission 965,160
Public Library 4,403,807
Foreign Fire Insurance 220,000
Drug Asset Forfeiture 30,800
Alcohol Asset Forfeiture 93,500
Affordable Housing 401,500
Capital Improvements 9,514,399
Rt. 60 Bridge 1,139,600
Rt. 60 Intersection 460,075
Laurel/Western Redevelopment 4,299,011
Water and Sewer 9,212,817
Water and Sewer Capital Fund 2,072,965
Deerpath Golf Course 2,015,761
Fleet 2,152,815
Liability Insurance 1,320,000
Self Insurance 6,193,000
Firefighters' Pension 2,160,620
Police Pension 2,672,120
Sub-Total 98,453,802$
The City of Lake Forest School District No. 67
Not available until second reading of the ordinance
Education -$
Operations, Building and Maintenance -
Capital Projects -
Illinois Municipal Retirement/Social Security -
Working Cash -
Transportation -
Sub-Total -$
GRAND TOTAL 98,453,802$
26
Section 2: That any sum of money heretofore appropriated and not expended
now in the Treasury of The City of Lake Forest, or that hereafter may come into
the Treasury of The City of Lake Forest, is hereby reappropriated by this
Ordinance.
Section 3: That the funds derived from sources other than the 2014 tax levy
and other revenue pledged for specific purposes may be allotted by the Mayor
and City Council to such appropriations and in such amounts respectively,
as said Corporate Authorities may determine within the limits of said
appropriations, respectively, insofar as doing same does not conflict with
the law.
Section 4: That any unexpended balances of any items of any general appropriation
made by this Ordinance may be expended in making up any deficiency in any other
item in the same general appropriation made by this Ordinance and is hereby
appropriated therefore.
Section 5: That any sum of money received for a specific purpose or category
of expenditure from any source other than real estate taxes (including without
limitation grants and donations) that is not specifically authorized by this
appropriation ordinance shall be authorized for expenditure upon acceptance of such
sum of money by the City, provided that such expenditure is approved in accordance with
applicable City ordinances and procedures.
Section 6: That the sum of money that the Corporate Authorities of the City
(or such subordinate body of the City empowered to authorize the expenditure
of funds) have approved, or will approve, to satisfy a lawful debt of the City,
and for which money is available in the Treasury (or in the specific fund
over which a subordinate body may have authority) at the time of such
approval, is hereby appropriated by this ordinance.
Section 7: That if any item or portion thereof of this Appropriation Ordinance
is for any reason held invalid, such decision shall not affect the validity of the
remaining portion of such item or the remaining portions of this Ordinance.
Section 8: The City Council shall at any time have the power,
to make transfers of sums of money appropriated for one corporate object
or purpose, but no appropriation for any object or purposes shall thereby
be reduced below any amount sufficient to cover all obligations incurred
or to be incurred against such appropriation.
Section 9: At any time during the fiscal year when an expenditure
27
shall exceed the amounts set forth in this ordinance and there are funds available
in the City's Treasury, the City Council may approve such expenditure
and grant a supplemental appropriation for such purpose contemporaneously.
Section 10: This ordinance shall be in force ten (10) days from and after its
passage, approval and publication.
PASSED THIS ____ day of ________________, 2015
____________________________________________
APPROVED THIS ____ day of ________________, 2015
_____________________________________________
ATTEST:
______________________________________
City Clerk
That this ordinance be published in pamphlet form and be made available to the
public at the City Hall service counter.
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