CITY COUNCIL 2015/01/20 Agenda
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
*Tuesday, January 20, 2015
Immediately following the
Finance Committee meeting at 6:30 pm
City Hall Council Chambers
Honorable Mayor, Donald Schoenheider
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
David Moore, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
George Pandaleon, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL Immediately following Finance Committee meeting
PLEDGE OF ALLEGIANCE COLOR GUARD- LAKE FOREST POLICE & FIRE DEPARTMENT
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Announcement of the Fifth Recipient of The Lawrence R. Temple
Distinguished Public Service Award
-Edward “Tim” Christie
PRESENTED BY: Temple Award Committee Members
James Cowhey, Chairman, Scott Helton, Gail Hodges and Roger Mohr
STAFF CONTACT: Margaret Boyer, Deputy City Clerk (847-810-3674)
BACKGROUND/DISCUSSION: This award is made in memory of Lawrence R. Temple, who
was serving the City as Alderman representing the Third Ward when he suddenly died on
August 12, 2000. A twenty-four year resident, Temple previously had served as a member
of the Plan Commission and the Building Review Board. Temple chaired the Building
Review Board from 1993 until 1998. At the time the award was established, at the urging
of several of Temple’s colleagues, then-Mayor Howard J. Kerr observed: “He loved Lake
Forest and worked hard to protect its character and quality of life. He had the capacity
to relate to and work with people to bring understanding, comprise, and solution of
difficult issues.”
In 2014 the City Council re-instated and appointed four members to the Larry Temple
Public Award Committee. Nominations were solicited from Lake Forest residents to honor
a living volunteer local government in the City for distinguished public service. This year,
the Committee selected Edward “Tim” Christie as the recipient of the Service award for
2014.
The nomination period will re-open in February 1 and nominations will be taken through
October 1, 2015. The Committee will meet, and the award winner selected for 2015 will
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January 20, 2015 City Council Agenda
be announced at the second meeting in January 2016. To nominate a candidate for this
award, residents should contact the Deputy City Clerk.
A copy of the Award can be found on page 13.
B. Resolution of Appreciation for retiring Police Sergeant, Brian R. Verbeke
A copy of the Resolution can be found on page 14.
C. Promotion of Officer Kevin Zelk to Sergeant.
D. Storm Water Commission Award Presentation
- Ralph Gesualdo, President Forest Park Project Board
E. Resolution of Sympathy for Former City Attorney Murray Conzelman
A copy of the resolution can be found on page 15
2. COMMENTS BY CITY MANAGER
A. Community Spotlight
-Lake Forest Lake Bluff Recreation Joint Task Force Report
Co-Chairs, Tighe Magnuson and Chris Mofbarger
1. Lake Bluff/Lake Forest Park and Recreation Joint Task Force Timeline
PRESENTED BY: Sally Swarthout, Interim Director Parks and Recreation (847-810-3942)
PURPOSE AND ACTION REQUESTED: For informational purposes only. The following is an
overview of the 2014-2016 timeline of actions recommended by the Lake Bluff/Lake
Forest Joint Task Force. The timeline encompasses steps to be taken by Staff to
incorporate the recommendations presented to each of the Park and Recreation Boards
and City Council.
BACKGROUND/DISCUSSION: The Joint Task Force was initiated in October of 2013. The
committee is comprised of four members from each community including residents and
elected officials offering different areas of strength and expertise. The group was
charged with exploring shared services and capital opportunities related to Parks and
Recreation between Lake Forest and Lake Bluff. The Task Force met regularly from
October 2013 to June 2014. They investigated operations, shared services, reciprocity,
and capital expenses. Their findings indicated that both park and recreation entities ran
very transparent and lean operations. However, they did find that there are several
areas that Staff could investigate to provide more complete services to both
community’s residents.
The recommendations made include:
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January 20, 2015 City Council Agenda
• Issue Joint Community Press Release
• Development of Golf Joint Task Force
• Review Common Capital Improvement Expenses
• Remove Non-Resident Fees for collaborative communities for certain programs
• Create survey to measure reciprocity and cost-sharing opportunities
• Research and offer additional joint programming opportunities
• Institute Fitness Super Pass which can be used in Lake Forest and Lake Bluff
• Cross Market non-duplicated programs
• Track Beach Usage in both communities
• Offer Joint Training of Beach Lifeguards
The suggested timeline layouts the steps Staff will need to investigate, present, and
potentially implement these recommendations in an efficient manner.
COUNCIL ACTION: None, informational purposes only.
3. COMMENTS BY COUNCIL MEMBERS .
A. Approval of Parks and Recreation Joint Task Force Initiative -Waiver
of Lake Bluff Non-Resident Fees
PRESENTED BY: Alderman Michael Adelman, Council Liaison to the Joint Task Force and
Sally Swarthout, Interim Director- Parks and Recreation (847-810-3942)
PURPOSE AND ACTION REQUESTED: Staff requests approval to waive the non-resident
programming fees for Lake Bluff residents per the recommendation of the Lake Bluff/Lake
Forest Parks and Recreation Joint Task Force and dependent on the reciprocal approval
by the Lake Bluff Park District.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks and Recreation Board 11/18/14 Approval granted.
BACKGROUND/DISCUSSION: The Lake Bluff/Lake Forest Parks and Recreation Joint Task
Force met monthly from October 2013 – August 2014. The investigation of Parks and
Recreation operations, service sharing and cost efficiencies uncovered opportunities for
the two communities to come together and offer their residents additional benefits. The
Task Force presented their findings to their respective Parks and Recreation Boards in
August 2014. The presentation included the recommendation to waive non-resident
programming fees for the respective communities.
Lake Forest staff has investigated and concluded that waiving non-resident fees for Lake
Bluff residents from the selected program areas would burden the department with a 1%
loss in revenue totaling $18,907. A total of 64 additional resident registrations spread
across all programs would offset this deficiency.
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January 20, 2015 City Council Agenda
Per information provided by Lake Bluff Park District staff their loss in revenue would be
slightly less than 1% of their revenue budget totaling $11,488. A total of 45 additional
resident registrations spread amongst all programming would offset Lake Bluff’s
deficiency.
A breakdown of the 9 selected Lake Forest programming areas and its registration
revenues, non-resident fees and surcharges as related to registrations taken from Lake
Bluff residents, and additional resident registrations needed to make up the deficiencies
follows:
Program Area
Total Fees
Collected
NR Fees
from Lake
Bluff
Lake Bluff
NR
Registrations
Surcharge
Amount (Lake
Bluff only)
Registrations
needed to
make up
surcharge
Camps 310,346.33 10,199.25 25 1,679.05 2.36
Dance Academy 244,126.53 47,448.04 132 10,220.20 25.30
WDC 3,212.00 210.00 4 34.00 10.50
Athletics 458,934.48 9,677.71 71 1,610.71 9.06
Stirling Hall 69,610.32 5,981.70 18 996.10 4.03
Sailing 197,053.95 15,915.00 20 2,720.00 4.10
ECE 43,711.59 1,297.00 15 221.00 2.66
Kinderhaven 215,113.79 2,633.00 1 409.00 0.18
Fitness
Memberships 268,114 6,134 15 1,017 6.00
Totals 1,810,222.99 99,495.70 301.00 18,907.06 64.19
BUDGET/FISCAL IMPACT: Note: It is important to know that non-resident fees are not
considered when annual budgets are developed.
Staff is confident that additional registration will be gained to recuperate the projected
loss in revenue from this change.
COUNCIL ACTION: Approval to waive the non-resident programming fees for Lake Bluff
residents per the recommendation of the Lake Bluff/Lake Forest Parks and Recreation
Joint Task Force and dependent on the reciprocal approval by the Lake Bluff Park District.
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA
ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
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January 20, 2015 City Council Agenda
1. Approval of the January 5, 2015 City Council meeting Minutes
A copy of the minutes begins on page 16.
2. Award of Bid for the Replacement of Marked Police Cars Included in the
FY2016 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the
replacement of three marked police cars as proposed in the FY 2016 capital equipment
budget. As will be described below, staff recommends purchasing the replacement
vehicles via the Suburban Purchasing Cooperative administered by the Northwest
Municipal Conference. The City has utilized the Cooperative in the past with its most
recent purchase being the replacement of ambulance # 244. Information regarding the
Suburban Purchasing Cooperative bid is located on page 22 of the agenda packet.
With an order cut-off date of January 30, 2015, staff is requesting City Council approval
this evening to avoid a price increase that accompanies the following model year’s
vehicle. If the bid is awarded by City Council, staff anticipates receiving the
replacement vehicles in May, 2015. It is estimated that the three Chevrolet Impalas
being replaced will reach their 100,000 mile mark by May, 2015 as well.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee December 10, 2014 Approved
BACKGROUND/DISCUSSION: The proposed replacement (“Ford Utility Interceptor”) is an
all-wheel drive vehicle with sufficient space for the officer and his / her accompanying
gear. The vehicle itself sits up higher and provides the officer improved visibility when
driving amongst many large SUV’s. The vehicle has been designed specifically for police
operations and offers many factory installed police options. It has evolved into the most
popular police vehicle on the market today and is assembled in Chicago. Beginning on
page 23 of the agenda packet is the Police Chief’s request to purchase the Ford Utility
Interceptors.
After many years of experience, Fleet Maintenance has determined that once the
Chevrolet Impalas have accrued 100,000 miles, they begin to have significant
mechanical issues when continued to be used for police operations. In addition to the
Impalas, the Department utilizes Chevrolet Tahoes. Because the Tahoes are built on a
truck frame and use many identical parts to the Silverado pick-up truck, Tahoes are
replaced once they accrue 150,000 miles. The Police Chief has committed to not
replacing the Ford Utility Interceptors until they too have accrued 150,000 miles. Included
in the bid price is a five-year, 100,000 mile warranty to assist in reducing the vehicles’
maintenance expense in order to achieve the 150,000 mileage goal.
The three existing Impalas that will be replaced will be moved to the Community
Development and used for various inspection services. They will replace current
Community Development cars with 120,000+ miles.
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January 20, 2015 City Council Agenda
BUDGET/FISCAL IMPACT: Information regarding the F.Y. 2016 capital equipment
purchases was included in the November 5, 2014 Finance Budget packet and reviewed
at the December 10, 2014 Public Works Committee meeting.
The Ford Utility Interceptor costs $1,873 more than the Chevrolet Impala. However, as
previously noted, the Ford Utility Interceptor will not be replaced until it accrues 150,000
miles.
The City has purchased police vehicles from the Suburban Purchasing Cooperative’s low
bidder Currie Motors in the past and has not had any problems with the dealership nor
the delivered vehicles. All warranty work will be completed by Highland Park Ford on Rte.
41.
FY2016 Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
Capt. Fund 311-5001-450-75-49 $93,000 $89,592 Y
COUNCIL ACTION: Award of bid for three Ford Utility Interceptors to Suburban Purchasing
Cooperative’s low bidder, Currie Motors, in the amount of $89,592. This is $3,408 under
the budgeted amount of $93,000.
3. Award of Bid for the Replacement of an Administrative Vehicle for the Fire
Department Included in the FY2016 Capital Equipment Budget
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the
replacement of an administrative vehicle for the Fire Department as proposed in the F.Y.
2016 capital equipment budget. Similar to the purchase of the Police vehicles, staff
recommends purchasing Fire Department’s replacement vehicle via the Suburban
Purchasing Cooperative administered by the Northwest Municipal Conference. The City
has utilized the Cooperative in the past with its most recent purchase being the
replacement of ambulance # 244. Information regarding the Suburban Purchasing
Cooperative bid is located on page22 of the agenda packet. With an order cut-off date
of January 30, 2015, staff is requesting City Council approval to avoid a price increase
that accompanies the following model year’s vehicle. If the bid is awarded by City
Council, staff anticipates receiving the replacement vehicle in May, 2015.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee December 10, 2014 Approved
BACKGROUND/DISCUSSION: Unit # 281 is a 2011 Chevrolet Impala that has accrued
approximately 100,000 miles. It is used for many administrative functions performed by
the Fire Department to include multiple inspection programs and various community
education activities and events. It is also used to transport Fire personnel to and from
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January 20, 2015 City Council Agenda
training seminars and training events hosted by neighboring communities. Unit # 281 will
be moved to the Community Department and used for daily building inspections. Unit #
200, a 2008 Ford Explorer, is utilized by the Fire Chief and has accrued approximately
96,000 miles. The unit is not only used for the Fire Chief’s daily transportation, but it is also
used to transport him to emergencies throughout northern Illinois. Unit # 200 will now
become unit # 281 and also serve as a “pool” vehicle for both the Police and Fire
Departments.
The proposed replacement (“Ford Utility Interceptor”) is an all-wheel drive vehicle with
sufficient space for all of the Fire Chief’s radio equipment and fire gear. The proposed
replacement vehicle is almost identical to what the Fire Chief is currently using.
BUDGET/FISCAL IMPACT: Information regarding the F.Y. 2016 capital equipment
purchases was included in the November 5, 2014 Finance Budget packet and reviewed
at the December 10, 2014 Public Works Committee meeting.
The Fire Department’s Ford Utility Interceptor is $603 more expensive than the three units
being purchased for the Police Department. This is simply due to a few factory wiring
options that assist with the multiple radios and scanners that are not needed for the
Police Department units.
The City has purchased police vehicles from the Suburban Purchasing Cooperative’s low
bidder Currie Motors in the past and has not had any problems with the dealership nor
the delivered vehicles. All warranty work will be completed by Highland Park Ford on Rte.
41.
FY2016 Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
Capt. Fund 311-5001-450-75-49 $31,000 $30,467 Y
COUNCIL ACTION: Award of bid for a Ford Utility Interceptor to Suburban Purchasing
Cooperative’s lowest bidder, Currie Motors, in the amount of $30,467. This is $533 under
the budgeted amount of $31,000.
4. Award of Bid for the Replacement of the CROYA Vehicle
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the
replacement of the CROYA vehicle, a 2000 Ford E-450 15-passenger bus that has
accrued over 136,000 miles. The used bus was given to CROYA in 2011 from the Senior
Center after the Center’s new bus was placed into service.
The CROYA Foundation is funding the entire bid amount as noted in letters dated
December 17, 2014 and January 7, 2015, attached on page 25 of the agenda packet.
The CROYA Foundation will retain no ownership interest in the van. Similar to the existing
bus, all maintenance will be performed by the City’s Fleet Maintenance Section.
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January 20, 2015 City Council Agenda
BACKGROUND/DISCUSSION: CROYA received its first vehicle in 2011 and uses it for
multiple events both within and outside Lake Forest. The bus has provided many new
opportunities for CROYA and has transported students to and from its leadership and
social programs.
The current bus has become unreliable over recent years. The heating and air
conditioning operate intermittently, the fly wheel has been replaced twice, and the oil
pan has rotted out. The body itself is in poor condition and is beginning to show signs of
structural deterioration.
The proposed replacement vehicle is a new 15-passenger General Motors van that has
similar components to many of the other vehicles used in the City’s fleet.
BUDGET/FISCAL IMPACT: As previously noted, the CROYA Foundation will be providing
funds for this purchase. Similar to many of the City’s capital equipment purchases, staff
developed specifications and followed all of the bidding requirements. In order to stay
consistent throughout the fleet, staff sent bid specifications to 33 Chevrolet / GMC
dealerships. Unfortunately only one bid was received. Staff contacted many of the
dealerships to ask why a bid was not submitted. Only one dealership responded by
stating “it was a busy time of year”. However, the sole bid received is from a dealership
that has consistently responded to the City’s equipment bids over the past two decades,
and a majority of the time is the low bidder. In order to avoid a price increase with the
following model year’s van, CROYA is requesting the van be ordered prior to the factory
order cut-off date of January 23, 2015. The following chart provides the base bid and
trade-in amounts received from Ray Chevrolet:
Bid Amount Trade-In Net
$45,414 $3,000 $42,414
This purchase is a non-budgeted expense but funded from an outside contribution. If
approved by City Council, a fiscal year 2015 purchase order will be processed allowing
for the funds to be carried over to fiscal year 2016 if the City does not take delivery by
April 30, 2015. 100% of the funds will be deposited into the City’s account before the van
is ordered.
FY2015 Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
Capt. Fund 311-5001-450-75-49 $0 $42,414 N
COUNCIL ACTION: Award of bid to the lowest responsible and responsive bidder, Ray
Chevrolet, Inc. in the amount of $42,414. Funds to purchase this vehicle are being
provided solely by the CROYA Foundation.
COUNCIL ACTION: Approve the four (4) Omnibus items as presented.
6. ORDINANCES
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January 20, 2015 City Council Agenda
1. Consideration of a Recommendation from the Plan Commission in Support
of the Approval of Ordinances Pertaining to the Establishment of a Tax
Increment Financing District on a 10-Acre Site Located on the Northwest
Corner of Laurel and Western Avenues. (Final Approval)
STAFF CONTACT:
Catherine Czerniak, Director of Community Development (810-3504)
CITY CONSULTANT: Lee Brown, Teska Associates, Inc.
PURPOSE AND ACTION REQUESTED: A recommendation from the Plan Commission in
support of the establishment of a Tax Increment Financing District (TIF) is presented to the
City Council for consideration and action. Consideration of three ordinances, as
described below, is necessary to establish the TIF District.
On January 5, 2015, the City Council approved first reading of the Ordinances. The
Ordinances are not before the Council for final consideration.
BACKGROUND AND DISCUSSION: To date, considerable due diligence has been
completed in preparation for consideration of the establishment of a TIF District.
In 2007 and 2008, a series of community visioning sessions were held to discuss
the redevelopment of the Laurel and Western Avenues site. Based on those
sessions, Development Parameters were prepared setting a frame work for the
future of the site.
In 2012, at the direction of the City Council, the Plan Commission revisited the
Development Parameters and invited public comments. The Commission
recommended some modification and updating of the Parameters to the City
Council. The City Council accepted the Plan Commission’s recommendation.
The Development Parameters are reflected in the Redevelopment Plan and
Program for the TIF District.
Extensive environmental testing, analysis and initial remediation has been
completed at the site since 2008. The Limited Phase 2 Environmental
Assessment and estimates from the City’s Environmental consultant support the
projected site cleanup costs which are referenced in the supporting
documentation for the TIF District.
The City Council has reviewed and evaluated the previous TIF District in west
Lake Forest and acknowledged that the District was more successful than
initially projected and benefitted the City, as well as the various other taxing
bodies.
The City’s TIF consultant has prepared the necessary studies and
documentation to proceed with the establishment of a TIF District.
The Joint Review Board met on November 7, 2014, to review the proposed TIF
District and recommended approval to the Plan Commission.
On December 10, 2014, the Plan Commission, at the direction of the City Council, held a
public hearing to consider the establishment of a TIF District. The TIF District will facilitate
and support land assembly, clearing buildings from the site, environmental clean-up and
public infrastructure improvements necessary to facilitate the redevelopment of the 10-
acre site. The Plan Commission, after hearing a presentation from the City’s TIF
Consultant and public testimony from three residents, voted 5 to 0 to recommend
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January 20, 2015 City Council Agenda
approval of the TIF District. The Commission’s recommendation is based on the following
findings:
It has been demonstrated that the site meets the characteristics of Blight as
defined by the Tax Increment Allocation Redevelopment Act.
The area within the boundaries of the proposed Tax Increment Financing District is
consistent with the area that will likely benefit from the public improvements as
detailed in the Redevelopment Plan and Program.
The concepts presented in the Redevelopment Plan are generally consistent with
the Comprehensive Plan designation for this area which encourages primarily
residential development and increased open space at this location.
The conditions on the site; obsolete and deteriorating buildings, the need for
remediation to address existing conditions and the need for public improvements
in the vicinity of the site, make it unlikely that the site will develop in a manner
consistent with the needs, desires and character of the community without the
support offered by a Tax Increment Financing District.
The Plan Commission acknowledged that the detailed financial aspects of the TIF District
are under the purview of the City Council and urged appropriate due diligence on the
part of the Council.
In accordance with State law, the approval of three Ordinances is required to establish a
TIF District.
1. An Ordinance approving the redevelopment plan and project for the Laurel and
Western Avenues redevelopment project area.
2. An Ordinance designating the Laurel and Western Avenues Redevelopment
Project Area pursuant to the Tax Increment Allocation Redevelopment Act.
3. An Ordinance adopting Tax Increment Financing for the Laurel and Western
Avenues redevelopment project area.
The Ordinances are included in the Council packet beginning on page 27.
BUDGET/FISCAL IMPACT: No expenditure of funds is required or approved as a result of
the Council action now requested.
Creation of a TIF District will result in incremental tax revenues being received by the City
as improvements occur on the site. The revenues received will be deposited into a
Special Tax Allocation Fund and expended as approved by the City Council to cover TIF
eligible expenses. Any associated expenditures recorded in Fiscal Year 2015 in the
Special Tax Allocation Fund will require review and approval through a Supplemental
Appropriation Ordinance in April 2015.
COUNCIL ACTION: Grant final approval of each of the three Ordinances noted above.
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January 20, 2015 City Council Agenda
2. Approval of an Ordinance that allows for the revising, amending, restating,
codifying and compiling of existing Ordinances. (Final Reading)
CONTACT: Victor Filippini, Attorney
PURPOSE AND ACTION REQUESTED: Staff requests approval of the Ordinance that allows
for the revising, amending re-stating codifying and compiling of existing Ordinances
within the City of Lake Forest.
BACKGROUND/DISCUSSION: Pursuant to the agreement between the City and American
Legal Publishing, the City provided all Ordinances passed by the City Council to date for
American Legal Publishing to review, edit and compile in July 2013. A draft copy and a
list of questions were returned to the City in early March 2014. Staff had an opportunity to
review sections. Staff made two types of recommended changes, minor and
substantive. Only minor changes were submitted at this time and the City received a
finished copy of the code on December 18, 2014.
The Code has been updated with legislation through Ordinance 2014-34 passed
September 2, 2014. Per the agreement with American Legal Publishing, The City of Lake
Forest will send updates to the Code of Ordinance twice a year. Additionally, the
substantive changes that were submitted by Staff will be seen by the City Council in the
coming months with the next update coming in February 2015.
Because of the sheer volume of the code, it can be reviewed in the Clerk’s office
located at 220 E Deerpath; upon final approval it will also be available on the City’s
website. The Ordinance, including a table of contents is attached beginning on page 93
of your packet.
COUNCIL ACTION: Approval of the final reading of an Ordinance that allows for the
revising, amending, restating, codifying and compiling of existing Ordinances.
7. NEW BUSINESS
1. Community Goals and Priorities
-City Manager, Robert Kiely, Jr.
8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
9. ADJOURNMENT
Office of the City Manager January 14, 2015
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the
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January 20, 2015 City Council Agenda
facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600
promptly to allow the City to make reasonable accommodations for those persons.
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The City of Lake Forest
CITY COUNCIL
Proceedings of the January 5, 2015
City Council Meeting - City Council Chambers
City Manager Robert Kiely asked the Council for a motion to appoint Alderman Pandaleon as
acting Mayor. Alderman Waldeck made a motion, seconded by Alderman Beidler to appoint
Alderman Pandaleon as acting Mayor. The motion carried unanimously by voice vote.
CALL TO ORDER AND ROLL CALL: Acting Mayor Pandaleon called the meeting to order at 7:30 pm,
and Deputy City Clerk Margaret Boyer called the roll of Council members.
Present: Alderman Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Tack, Alderman
Adelman and Alderman Moreno.
Absent: Honorable Mayor Schoenheider, Alderman Reisenberg and Alderman Moore.
Also present were: Bob Kiely, City Manager, Victor Filippini, City Attorney; Carina Walters,
Assistant City Manager; Susan Banks, Communications Manager; Catherine Czerniak, Director of
Community Development; Elizabeth Holleb, Director of Finance and Michael Thomas, Director of
Public Works.
There were approximately 20 present in the audience.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Acting Mayor Pandaleon reported that the City Council had just returned from a construction tour
at the Gorton Community Center. He stated that the work to date was impressive and encouraged
residents to participate in events at the Center when the construction is complete. Alderman
Beidler added that fundraising opportunities still exist and any donation would be appreciated.
A. 2014-2015 New Board and Commission Appointments/Reappointments
Library Board
NAME OF MEMBER APPOINT/REAPPOINT WARD
Carrie Travers Appoint 2
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Proceedings of the January 5, 2015
Regular City Council Meeting
GORTON BOARD-CITY DIRECTOR
COUNCIL ACTION: Approve the Mayors Appointment
Alderman Moreno made a motion to approve the Mayors Appointment, seconded by Alderman
Waldeck. Motion carried unanimously by voice vote.
COMMENTS BY CITY MANAGER
A. Online Water Billing Demonstration
-Finance Director, Elizabeth Holleb
City Manager Robert Kiely introduced Finance Director Elizabeth Holleb , who demonstrated a
step-by-step of how the new on-line water billing system works. Options for online water bill
payments include: one time only, reoccurring, credit card or electronic check. Residents will also
have the option of electronic notification only or both electronic notification and a paper bill. All
residents will be notified via the City web site, press release, water billing and the spring Dialogue.
Ms. Holleb also gave credit and thanked Diane Horn and Laronda Haines who handled the project.
COMMENTS BY COUNCIL MEMBERS
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Paul Haman of 511 Beverley, offered his opinion on impact fees to the City Council.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the December 1, 2014 City Council meeting Minutes
2. Approval of the December 10, 2014 Special City Council meeting Minutes
3. Check Register for period November 22- December 19, 2014
4. Approval of Golf Course Operating Bank Account and a Resolution Establishing
Authorized Signers for the Account
5. Ratification of the Adoption of Ordinances Terminating Special Services Areas
15, 33, 34, 35 and 36
NAME OF MEMBER APPOINT/REAPPOINT WARD
Steve Goldman Appoint 3
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Proceedings of the January 5, 2015
Regular City Council Meeting
6. Consideration of a Resolution Ratifying the Execution of a Contract for the
Purchase of Certain Real Property (Approval by motion)
7. Consideration of Ordinances Approving Recommendations from the Building
Review Board. (First Reading and if Desired by the City Council, Final Approval)
8. Consideration of Ordinances Approving Recommendations from the Historic
Preservation Commission. (First Reading and if Desired by the City Council, Final
Approval)
9. Consideration of Recommendations from the Zoning Board of Appeals in
Support of Ordinances Granting Zoning Variances. (First Reading, and if Desired
by the City Council, Final Approval)
10. Approval of a Lease Agreement Between the Elawa Farm Foundation and the
Parks and Recreation Department for the Elawa Cottage.
11. Consideration of a Request to Waive Building Permit Fees for Improvements at
Gorton Community Center, a City Owned Building. (Approve by Motion)
COUNCIL ACTION: Approve the eleven (11) Omnibus items as presented.
Acting Mayor Pandaleon asked the Council if they would like any item removed or be taken
separately. Alderman Adelman noted that he had a conflict with respect to two ordinances
involving 111 W. Westminster that are included under Items 8 and 9 of the Omnibus
Agenda. Accordingly, Acting Mayor Pandaleon stated that those two items would be removed
from the Omnibus Agenda and considered separately, at which point he asked for a motion to
approve the eleven (11) Omnibus items as presented, except for the two ordinances involving 111
W. Westminster that are included under Items 8 and 9 of the Omnibus Agenda.
Alderman Waldeck made a motion approving all eleven (11) Omnibus items (including waivers of
first reading) with the exception of the two ordinances involving 111 W. Westminster that are
included under Items 8 and 9 of the Omnibus Agenda, seconded by Alderman Moreno. The
following voted “Yea”: Aldermen Waldeck, Beidler, Tack, Adelman, Moreno, and Acting Mayor
Pandaleon. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried.
Acting Mayor Pandaleon then asked for the Council’s consideration of waiver of first reading on
the ordinance regarding 111 W. Westminster based upon the recommendation of the Historic
Preservation Commission, which item was removed from Item 8 of the Omnibus Agenda. City
Attorney Filippini noted that, because the consideration of a waiver of first reading is a procedural
vote and not a vote on the substance of the ordinance, Alderman Adelman was eligible to vote
without implicating his conflict on the substance of the proposed ordinance. Alderman Waldeck
then moved to waive first reading on the ordinance regarding 111 W. Westminster based upon
the recommendation of the Historic Preservation Commission, which item had been included
under Item 8 of the Omnibus Agenda, seconded by Alderman Beidler. The following voted “Yea”:
18
Proceedings of the January 5, 2015
Regular City Council Meeting
Aldermen Waldeck, Beidler, Tack, Adelman, Moreno, and Acting Mayor Pandaleon. The following
voted “Nay”: None. 6 Yeas, 0 Nays, motion carried.
Acting Mayor Pandaleon asked if there was any further discussion on the proposed ordinance
regarding 111 W. Westminster based upon the recommendation of the Historic Preservation
Commission. There being none, Alderman Waldeck then moved to approve the ordinance
regarding 111 W. Westminster based upon the recommendation of the Historic Preservation
Commission, which item had been removed from Item 8 of the Omnibus Agenda, seconded by
Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Beidler, Tack, Moreno, and
Acting Mayor Pandaleon. The following voted “Nay”: None. The following abstained: Alderman
Adelman. 5 Yeas, 0 Nays, 1 abstention, motion carried.
Acting Mayor Pandaleon then asked for the Council’s consideration of waiver of first reading on
the ordinance regarding 111 W. Westminster based upon the recommendation of the Zoning
Board of Appeals, which item was removed from Item 9 of the Omnibus Agenda. Alderman
Moreno moved to waive first reading on the ordinance regarding 111 W. Westminster based upon
the recommendation of the Zoning Board of Appeals, which item had been included under Item 9
of the Omnibus Agenda, seconded by Alderman Beidler. The following voted “Yea”: Aldermen
Waldeck, Beidler, Tack, Adelman, Moreno, and Acting Mayor Pandaleon. The following voted
“Nay”: None. 6 Yeas, 0 Nays, motion carried.
Acting Mayor Pandaleon asked if there was any further discussion on the proposed ordinance
regarding 111 W. Westminster based upon the recommendation of the Zoning Board of
Appeals. There being none, Alderman Waldeck then moved to approve the ordinance regarding
111 W. Westminster based upon the recommendation of the Zoning Board of Appeals, which item
had been removed from Item 9 of the Omnibus Agenda, seconded by Alderman Moreno. The
following voted “Yea”: Aldermen Waldeck, Beidler, Tack, Moreno, and Acting Mayor Pandaleon.
The following voted “Nay”: None. The following abstained: Alderman Adelman. 5 Yeas, 0 Nays, 1
abstention, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
1. Consideration of a Recommendation from the Plan Commission in Support of
the Approval of Ordinances Pertaining to the Establishment of a Tax Increment
Financing District on a 10-Acre Site Located on the Northwest Corner of Laurel
and Western Avenues. (First Reading)
Catherine Czerniak, Director of Community Development reported on a recommendation from the
Plan Commission in support of the establishment of a Tax Increment Financing District (TIF). She
added that the Plan Commission recognized the conditions on the site to be obsolete, saw the
need for remediation to address existing conditions and the need for public improvements in the
vicinity of the site. It is unlikely that the site will develop in a manner consistent with the needs,
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Proceedings of the January 5, 2015
Regular City Council Meeting
desires and character of the community without the support offered by a Tax Increment Financing
District.
Ms. Czerniak stated that the Plan Commission acknowledged that the detailed financial aspects of
the TIF District are under the purview of the City Council and urged appropriate due diligence on
the part of the Council. Ms. Czerniak then introduced Consultant Lee Brown of Teska Associates,
Inc. Mr. Brown gave an overview of the boundaries included in the proposed TIF district, and
stated that in accordance with State law, the approval of three Ordinances is required to establish
a TIF District.
1. An Ordinance approving the redevelopment plan and project for the Laurel and Western
Avenues redevelopment project area.
2. An Ordinance designating the Laurel and Western Avenues Redevelopment Project Area
pursuant to the Tax Increment Allocation Redevelopment Act.
3. An Ordinance adopting Tax Increment Financing for the Laurel and Western Avenues
redevelopment project area.
Mr. Brown added that the creation of a TIF District will result in incremental tax revenues being
received by the City as improvements occur on the site. The revenues received will be deposited
into a Special Tax Allocation Fund and expended as approved by the City Council to cover TIF
eligible expenses. Any associated expenditures recorded in Fiscal Year 2015 in the Special Tax
Allocation Fund will require review and approval through a Supplemental Appropriation
Ordinance in April 2015.
Acting Mayor Pandaleon asked if there was anyone from the public who wanted to comment on
the topic. Paul Haman of 511 Beverly offered his opinion to the City Council .
COUNCIL ACTION: Approve first reading of each of the three Ordinances noted above.
Alderman Moreno made a motion to approve first reading of each of the three Ordinances noted
above, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler,
Pandaleon, Tack, Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion
carried.
2. Approval of an Ordinance that allows for the revising, amending, restating,
codifying and compiling of existing Ordinances. (First Reading)
Victor Filippini, City Attorney stated that there is an Ordinance before the City Council that allows
for the revising, amending, restating, codifying and compiling of existing Ordinances within the
City of Lake Forest. It also contains a saving clause that allows for missing or non-updated
information.
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Proceedings of the January 5, 2015
Regular City Council Meeting
Mr. Filippini added that per the agreement with American Legal Publishing, The City of Lake Forest
will send updates to the Code of Ordinance twice a year. Additionally, the substantive changes
that were recommended by Staff will be seen by the City Council in the coming months,with the
next update coming in February 2015.
COUNCIL ACTION: Approval of first reading of an Ordinance that allows for the revising,
amending, restating, codifying and compiling of existing Ordinances.
Alderman Moreno made a motion to approve first reading of an Ordinance that allows for the
revising, amending, restating, codifying and compiling of existing Ordinances, seconded by
Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Tack,
Adelman and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried.
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT
There being no further business. Alderman Adelman made a motion to adjourn, seconded by
Alderman Waldeck. Motion carried unanimously by voice vote at 8:40 p.m.
Respectfully Submitted,
Margaret Boyer
Deputy City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in
the Clerk’s office at City Hall. You can also view it on the website by
visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived
Meetings Videos.
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255 WEST DEERPATH * LAKE FOREST, ILLINOIS 60045 * TEL 847.234.2601 * WWW.CITYOFLAKEFOREST.COM
Lake Forest Police
Department
To: Public Works Committee
From: James Held, Chief of Police
847-810-3802
Date: December 5, 2014
Re: 2015 Police Replacement Vehicles
The Lake Forest Police Department is scheduled to replace three marked
squad cars in the next budget year of FY2016. Three current Chevrolet Impalas
will have reached the 100,000 mile mark. Currently the police patrol fleet
consists of Chevrolet Impalas and Tahoe’s along with two Ford products, one
Taurus and one Explorer. All of the vehicles are police pursuit / interceptor
vehicles.
Historically over the last several years the police department has been
provided the Chevrolet Impala product for our marked patrol vehicles. Recently
Chevrolet made the full size Tahoe available as a police package vehicle. The
department started out with one Tahoe that was strictly used by our supervisors.
This Tahoe was such a success that the department requested more of these be
purchased. This was for several reasons, roominess, four wheel drive, sitting up
higher for a better field of view, ability to carry the growing amount of equipment
and other ergonomic reasons. The next group of Tahoe SUV’s that was brought in
saw a demand by our patrol officers for this vehicle. One of these vehicles was
made into a specialized evidence technician vehicle, the others as regular patrol
vehicles. The department currently has 6 Chevy Tahoe’s in service, 5 as patrol
vehicles, one of which serves as the supervisor car. The sixth Tahoe is currently
assigned to the investigations unit as an unmarked vehicle.
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255 WEST DEERPATH * LAKE FOREST, ILLINOIS 60045 * TEL 847.234.2601 * WWW.CITYOFLAKEFOREST.COM
Lake Forest Police
Department
As we look ahead to the available options for marked police vehicles to
replace the three current marked units, the department is very much aware of
the “stigma” of the large Tahoe SUV within the city. Chevrolets only other police
vehicle option is the Caprice. Unfortunately this is a rear-wheel drive vehicle,
which quite frankly is not acceptable to the police department as rear- wheel
drive is, in our opinion, a step backward. The four-wheel drive option or full-time
all-wheel drive vehicle has been an outstanding vehicle for emergency services.
The last few winters have made this even more important due to the large snow
falls we have received. Several of these storms would have paralyzed our fleet
and thus made us completely ineffective in carrying out our mission and aiding
the residents and motorists, or being able to get to emergency calls whether
medical or criminal. We have also experienced flooding that has left many streets
impassable to anything other than an SUV type of vehicle.
Our officers have had only great things to say about the current Ford
Explorer mid-size SUV. This vehicle has proven to be very effective for police
operations. It solves many issues such as roominess, all-wheel drive, higher
seating stature for visibility and the ability to carry the ever growing amount of
equipment. The Ford Explorer has become the preferred vehicle for many police
departments. The police department is committed to driving the Ford Explorer to
the 150,000 mile mark just like the Tahoes.
Suburban Purchasing Cooperative Police Patrol Vehicle Contracts
2014 Chevrolet Impala Dealer Quote $27,991
2014 Chevrolet Caprice NWMC - Contract # 138 $29,124
2015 Ford Utility Interceptor NWMC - Contract # 122 $29,864
2015 Chevrolet Tahoe NWMC - Contract # 147 $35,122
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V-.».1-^^~ -
Confmittee Representing Our Young Adults
FOUNDATION
President
Louis Pickus
Treasiuer
Susan Beshilas
VP of Fundiaising
VP of Scholarship & Giving
VP of Public Realrions
Lake Bluff Liaison
Youth Liasions
Event Chairs
Sectetaty
Honorary Chairs
AIaaa Headet
WaldoAUen,Jt.
Frauds Farwell
Frank Gtossman
RayGueun
Dr. Eugene Hotchkiss
Maxgot Martino
Craig Pierson
Caria Seidd
December 17,2014
Mr. Robert Kiely, City Manager
The City of Lake Forest
220 E. Deerpath Rd.
Lake Forest, Illinois 60045
Dear Mr. Kiely,
The CROYA Foundation, Inc. is willing to provide the funds, in an amount
approximating $45,000, to the City of Lake Forest, in order for the City to
purchase a van for the use of CROYA.
The CROYA Foundation, Inc. will provide payment of 100% of the
purchase price to the City of Lake Forest within two weeks of January 6,
2015.
The CROYA Foundation, Inc. will retain no ownership interest in the van.
Sincerely,
Susan H. Beshilas
Treasurer
www. CROYA.com
400 Hastings Road, Lake Forest, IL 60045 847-810-3980
An Illinois Not-for-Profit Corpoiation and a Qualified
Tax Exempt Organi2atton under Sectian 501 (c) (3) of the Internal Revenue Code
25
'.^^^Representing Our Young Adults
FOUNDATION
President
Louis Pickus
Treasuret
Susan Beshilas
VP of Fundraising
VP of Scholarship & Giving
VP of Public Rcaldons
Lake Bluff Liaison
Youth Uasions
Event Chairs
Secretaty
January 7,2015
Mr. Robert Kiely, City Manager
The City of Lake Forest
220 E. Deerpath Rd.
Lake Forest, Illinois 60045
Dear Mr. Kiely,
The CROYA Foundation, Inc. acknowledges that the City of Lake Forest went
through the appropriate bidding procedure to purchase a van to be used by
CROYA. We understand that 33 Chevy/GMC dealers were asked to submit a bid
and that only one bid was received.
Honorary Chairs
Alana Hender
WaldoAUen,Jr.
Frauds FarweU
Ftflflk Grossman
Ray Guerin
Dr. Eugene Hotchkiss
MatgotMartmo
Ctaig Pierson
Carla Seidd
The CROYA Foundation, Inc. accepts the bid price of $42,414, and will write a
check to the City of Lake Forest for this amount upon request at the time the
purchase order is placed.
The CROYA Foundation, Inc. will retain no ownership interest in the van and is
not responsible for any maintenance costs, insurance, and other related
expenses.
Sincerely,
J^a^- ~sQ- i^^
Susan H. Beshilas
Treasurer
www. CROYA.com
400 Hastings Ro«d, Lake Forest, IL 60045 847-810-3980
An Illinois Not-for-Piofit Corporatio'n and a Qualified
Tax Exempt Organization under Section 501 (c) (3) of the Internal Revenue Code
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1
THE CITY OF LAKE FOREST
2015-_____
AN ORDINANCE ENACTING A CODE OF ORDINANCES FOR THE CITY OF LAKE
FOREST, ILLINOIS, REVISING, AMENDING, RESTATING, CODIFYING AND COMPILING
CERTAIN EXISTING GENERAL ORDINANCES OF THE CITY
WHEREAS, the present general and permanent ordinances of The City of Lake Forest
(the “City”) are set forth in “The City Code of Lake Forest, 1971,” which code has been
amended from time-to-time (the “1971 Code”); and
WHEREAS, the City would benefit from a more modern and user friendly arrangement
and form of the 1971 Code; and
WHEREAS, in addition, the 1971 Code substantively has become outdated, as various
ordinances as adopted by the City Council have not been fully or correctly incorporated into the
1971 Code; and
WHEREAS, in order to better serve, promote, and preserve the public peace, health,
safety and general welfare of the City and advance the proper conduct of its affairs, the City
Council, pursuant to its home rule authority, has determined that it is desirable and appropriate
to revise, amend, restate, codify and compile any existing ordinances and all new ordinances
not heretofore adopted or published and to incorporate such ordinances into one ordinance in
book form; and
WHEREAS, the corporate authorities of the City have authorized a general compilation,
revision and codification of the ordinances of the Political Subdivision of a general and
permanent nature and publication of such ordinance in book form; and
WHEREAS, it is necessary to provide for the usual daily operation of the City and for the
preservation of the public peace, health, safety and general welfare of the City to update the
1971 Code with a new compilation of the City ordinances to be known as the “Code of
Ordinances of the City of Lake Forest, Illinois”;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY CPOUNCIL OF
THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are hereby incorporated into and
made a part of this Ordinance.
SECTION TWO: Adoption of New Code. The general ordinances of the City as
revised, amended, restated, codified, and compiled in book form are hereby adopted as and
shall constitute the “Code of Ordinances of the City of Lake Forest, Illinois,” which shall consist
of the following Titles, and may hereafter be referred to as the “Lake Forest City Code”:
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2
City of Lake Forest, Illinois Code of Ordinances
City Charter
Title I: General Provisions
Title III: Administration
Title V: Public Works
Title VII: Traffic Code
Title IX: General Regulations
Title Xi: Business Regulations
Title XIII: General offenses
Title XV: land Use and Development
PARALLEL REFERENCES
TABLE OF SPECIAL ORDINANCES
SECTION THREE: Supersedence. The Code of Ordinances of the City of Lake
Forest, Illinois as approved in Section Two of this Ordinance shall supersede the 1971 Code,
and all prior ordinances pertaining to the subjects treated in such Code of Ordinances shall be
deemed repealed from and after the effective date of this ordinance except as they are included
and re-ordained in whole or in part in such Code; provided, such repeal shall not affect any
offense committed or penalty incurred or any right established prior to the effective date of this
ordinance, nor shall such repeal affect the provisions of ordinances levying taxes, appropriating
money, annexing or detaching territory, establishing franchises, or granting special rights to
certain persons, authorizing public improvements, authorizing the issuance of bonds or
borrowing of money, authorizing the purchase or sale of real or personal property, granting or
accepting easements, plat or dedication of land to public use, vacating or setting the boundaries
of streets or other public places; nor shall such repeal affect any other ordinance of a temporary
or special nature or pertaining to subjects not contained in or covered by the Code.
SECTION FOUR: Savings Clause. Notwithstanding Section Three of this Ordinance, to
the extent that the City finds or determines that the Code of Ordinances of the City of Lake
Forest, Illinois inadvertently omitted or erroneously incorporated the terms of specific ordinances
adopted by the City Council, the City Council may re-adopt any such ordinance inadvertently
omitted or erroneously incorporated, and upon such re-adoption the specific ordinance as
originally approved will relate back to its original adoption.
SECTION FIVE: Effective Date. The Code of Ordinances of the City of Lake Forest,
Illinois shall be in full force and effect upon the passage, approval, and publication in pamphlet
form of this Ordinance, after which time the City Clerk shall cause the Code of Ordinances of
the City of Lake Forest, Illinois in its entirety to be made available to the public through the City
website and other means.
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3
PASSED this _____ day of _______________, 2015.
AYES:
NAYS:
ABSENT:
ABSTAIN:
APPROVED this _____ day of _______________, 2015.
_____________________________
Mayor
ATTEST:
_________________________________
Deputy City Clerk
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